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HomeMy WebLinkAbout1999.03.16_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, March 16, 1999 The Owasso City Council met in regular session on Tuesday, March 16, 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, March 12, 1999. ITEM 1: CALL TO ORDER Mayor Bode called the meeting to order at 6:33 p.m. ITEM 2: INVOCATION The invocation was offered by Vice Mayor Mark Wilken. ITEM 3: FLAG SALUTE Councilor Barnhouse led in the flag salute. ROLL CALL PRESENT Denise Bode, Mayor Mark Wilken, Vice Mayor Mary Lou Barnhouse, Councilor Melinda Voss, Councilor (in at 6:35) Duston Smith, Councilor ABSENT STAFF Jeff Hancock, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of March 2, 1999 Regular Meeting and March 9, 1999 Special Meeting. B. Approval of Claims C. Action Relating to Extension of a Contract for Police Department Uniform Cleaning. D. Action Relating to Renewal of the Enhanced 911 Interlocal Agreement. E. Action Relating to Acceptance of Improvements to the Water and Sanitary Sewer Systems Constructed to Serve Country Estates III, an Addition to the City of Owasso, Tulsa County, Oklahoma. Owasso City Council March 16, 1999 F. Action Relating to City Council Approval of the Owasso Public Golf Authority Trustees Entering Into a Lease/Purchase Agreement with The Associates, Relating to Golf Carts. Mr Wilken moved, seconded by Ms Barnhouse, to approve the consent agenda. The consent agenda included minutes of the March 2, 1999 regular meeting and the March 9, 1999 Special Meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $41,895.75; (2) Workers Comp Self-Insurance $2,364.45; (3) Ambulance Service Fund $5,120.90; (4) City Garage $4,214.29; (5) Capital Improvements $4,919.61; (6) Interfund Transfers $40,699.45; (7) Interfund Transfers $4,020.80; (8) Payroll $172,927.48 (9) City Garage Payroll $3,642.36. Item C requested approval of a one year extension of a contract with Yale Cleaners to provide uniform cleaning for the Police Department tlu'ough June 30, 2000 at the prices specified in the contract dated July 21, 1998, and that the Mayor be authorized to execute the extension agreement. Item D requested approval to renew the existing E-911 interlocal agreement as required by the Attorney General of the State of Oklahoma. Item E requested acceptance of the improvements to the water and sanitary sewer systems constructed to serve Country Estates III. Item F Requested Council authorization and approval for the OPGA Trustees to enter into a lease/purchase agreement with The Associates for the purchase of golf cmis, and approve of the indebtedness. AYE: Wilken, Barnhouse, Smith, Bode NAY: None Motion carried 4-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL ACTION TO TERMINATE THE PROGRAM MANAGEMENT TEAM AGREEMENT WITH LIONESS REALTY CO. Mr Henderson said that Lioness Realty Group entered into an agreement with the City of Owasso in May of 1998 to provide program management team services for the 1998 bond issue projects. In a letter on July 14,1998, the president of the company mU10unced the resignation of Joe Watters, project manager and lead space plmU1er. This resignation leaves Lioness without a project manager for the Owasso bond projects. Staff recommended that the agreement with Lioness be terminated, and Lioness has agreed to the termination. Mr Smith moved, seconded by Mr Wilken to terminate the Program Management Team Agreement with Lioness Realty Group. AYE: Smith, Wilken, Voss, Barnhouse, Bode NA Y: None Motion carried 5-0. 2 Owasso City Council March 16, 1999 ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE CITY OF OW ASSO TO ENTER INTO A PROGRAM MANAGEMENT SERVICES AGREEMENT WITH COWEN CONSTRUCTION CO. Mr Henderson presented the item. Cowen Construction Co is one of the firms hired to assist with value engineering, budgets and construction management for the bond issue proj ects. When Lioness Realty Group indicated that they would no longer be able to provide PMT services, staff asked CH2MHill and Cowen Construction to provide proposals to split the remaining duties of the PMT for the remainder of the project. Cowen has prepared a PMT agreement to continue working with the architect/engineer on cost management through schematic design, design development, and contract document phases. After the designs are complete, Cowen will assume responsibilities as construction manager. Ms Barnhouse moved, seconded by Mr Smith, to enter into a Program Management Services Agreement with Cowen Construction Co, Tulsa, OK, in an amount not to exceed $168,279 for the purpose of providing professional services related to City Hall, Police Station and Community Center construction and/or renovation, and that the Mayor be authorized to execute the agreement. AYE: Barnhouse, Smith, Voss, Wilken, Bode NA Y: None Motion carried 5-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AMEND THE ARCHITECT/ENGINEERING AGREEMENT BETWEEN THE CITY OF OW ASSO AND CH2M HILL. Mr Henderson said that, with the termination of the agreement with Lioness Realty Group, CH2M Hill will assume additional responsibilities related the 1998 bond issue projects. The proposed amendment to their agreement is for additional fees associated with the revised scope of work for a combined city hall/police department facility. Changes have also been made to the scope of work for the intersection, roadway, and Sports Park projects. Mr Wilken moved, seconded by Ms Barnhouse, to approve an amendment to the A/E agreement with CH2M Hill, increasing the amount of the agreement in an amount not to exceed $95,586, for the purpose of providing additional engineering and architectural services related to the 1998 bond issue projects. AYE: Wilken, Barnhouse, Smith, Voss, Bode NAY: None Motion carried 5-0. 3 Owasso City Council ITEM 9: March 16,1999 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF A FINAL PLAT FOR NOTTINGHAM ESTATES III, AN ADDITION TO THE CITY OF OW ASSO, TULSA COUNTY, OKLAHOMA. Mr Warlick said that the required documents from the Department of Environmental Quality have not been received. Mr Wilken moved, seconded by Ms Barnhouse, that this item be continued to the April 6, 1999 meeting. AYE: Wilken, Barnhouse, Smith, Voss, Bode NAY: None Motion carried 5-0. ITEM 10: CONSIDERATION ANDAPPROPRIATEACTIONRELATINGTOA REQUEST FOR CITY COUNCIL APPROVAL OF A FINAL PLAT FOR NOTTINGHAM ESTATES IV, AN ADDITION TO THE CITY OF OW ASSO, TULSA COUNTY, OKLAHOMA. Mr Warlick said that the required documents from the Department of Environmental Quality have not been received. Mr Wilken moved, seconded by Ms Barnhouse, that this item be continued to the April 6, 1999 meeting. AYE: Wilken, Barnhouse, Smith, Voss, Bode NA Y: None Motion carried 5-0. ITEM 11 : CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FROM TERRY & COLLEEN MCGILL FOR ANNEXATION OF AN APPROXIMATE 4.72-ACRE PARCEL OF LAND LOCATED ON THE WEST SIDE OF NORTH 129TH EAST AVENUE, NORTH OF EAST 96TH STREET NORTH. Mr Warlick said that Terry & Colleen McGill have submitted a petition to the City of Owasso requesting annexation of property totaling approximately 4.72 acres, located on the west side ofN 129th East Ave, north ofE 96th St N. Owasso annexation policy states that annexation of tracts 20 acres or larger are preferred, however, the proposed property is surrounded on three sides by property already in the city limits and annexation provides an opportunity to infill an area and avoid another out-of-city pocket. The Owasso Annexation Committee and the Owasso Plmming Commission have heard the request and both recommended approval. Ms Voss moved, seconded by Mr Smith, to approve the requested annexation. 4 Owasso City Council March 16, 1999 AYE: Voss, Smith, Barnhouse, Wilken, Bode NAY: None Motion carried 5-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR PARTIAL VACATION OF A FINAL PLAT FOR FOREST DRIVE INDUSTRIAL PARK. Mr Warlick presented the item. The proposed portion of the Forest Drive Industrial Park to be vacated consists of six acres of undeveloped land and is described as Block 1, Lots 3, 4, & 5, and Reserve "A". The subject property is located north ofE 76th St N on the west side of the Owasso Expressway and is the planned site for Twisters theater. In January of 1998, the Planning Commission approved a lot split that created three new lots from this portion. To develop on these lots, the applicant must vacate the underlying portions of the old plat. The Technical Advisory Committee reviewed the plat vacation and informed the applicants that any additional easements on the propeliy would be required by separate instrument. Mr Smith moved, seconded by Ms Voss, to approve the vacation of Lots 3, 4, & 5, and Reserve "A" of the final plat for Forest Drive Industrial Parle AYE: Smith, Voss, Barnhouse, Wilken, Bode NAY: None Motion carried 5-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR FINAL ACCEPTANCE OF WORK PERFORMED UNDER A CONTRACT FOR OW ASSO SPORTS PARKLIGHTINGT-BALL FIELD #1, BETWEEN THE CITY OF OW ASSO AND SHAWNEE LIGHTING INC, AND AUTHORIZATION FOR FINAL PAYMENT. Mr Rooney said that the City Council approved a contract with Shawnee Lighting Systems of Shawnee, OK on February 2, 1999, for the purpose of lighting the T-Ball field at the Owasso Sports Parle The work has been completed and the staff has reviewed the work for conformance with the contract requirements. The T-Ball field lights are operational at this time and the staff has no concerns regarding this project. Ms Voss moved, seconded by Ms Barnhouse, to accept the work performed under a contract with Shawnee Lighting Systems, and authorization for final payment in the amount of$21,720. 5 Owasso City Council March 16,1999 AYE: Voss, Barnhouse, Smith, Wilken, Bode NAY: None Motion carried 5-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL DETERMINATION OF A SOLE SOURCE EXPENDITURE AND RATIFICATION OF EXPENDITURES MADE IN EXCESS OF THE CITY MANAGER'S SPENDING AUTHORITY, FOR THE PURPOSE OF PERFORMING REPAIRS TO THE STREET DIVISION'S 1974 FOR DUMP TRUCK. Mr Roberts presented the item. In December of 1998, the 1974 Ford dump truck assigned to the Street Division experienced engine problems and was transpOlied to United Engines for a diagnostic evaluation. United Engines is the sole authorized repair source for Detroit diesel engines in the Tulsa area. It was determined that the crankshaft was broken and could be replaced at a cost of $4998, an amount within the City Manager's spending authorization. During the repair process, additional engine damage was identified, with repairs amounting to an additional $1181.27. Because the truck was already dismantled and additional expense would have been incurred to reassemble, transport and re-evaluate the truck at another location, and because it is unlikely that another vendor could have been located, these repairs were completed. Staff requested ratification of the action taken. Ms Voss moved, seconded by Mr Smith, to determine that the expenditure made for repairs to the 1974 Ford dump truck is a sole source expenditure, and to ratify action taken by the City Manager for approval of repairs made that were unanticipated and discovered only in the course of other previously authorized repairs, and authorization for payment in an amount not to exceed $6179.27 to United Engines Inc, Tulsa, OK. AYE: Voss, Smith, Barnhouse, Wilken, Bode NA Y: None Motion carried 5-0. ITEM 15: REPORT FROM CITY MANAGER No report. ITEM 16: REPORT FROM CITY ATTORNEY No report 6 Owasso City Council March 16, 1999 ITEM 17: REPORT FROM CITY COUNCILORS No report. ITEM 18: NEW BUSINESS None. ITEM 19: ADJOURNMENT Mr Wilken moved, seconded by Mr Smith, to adjourn. AYE: Wilken, Smith, Voss, Barnhouse, Bode NA Y: None Motion carried 5-0, and the meeting was adjourned at 6:50 p.m. j1;j~ fcli1L Denise Bode, Mayor 7