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HomeMy WebLinkAbout2019.11.05_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, November 5, 2019 The Owasso City Council met in regular session on Tuesday, November 5, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, November 1, 2019. 1. Call to Order Vice Mayor Bill Bush called the meeting to order at 6:30pm. 2. Invocation The Invocation was offered by Warren Lehr, City Manager. 3. Flag Salute Councilor Lyndell Dunn led the flag salute. 4. Roll Call Present Vice Mayor - Bill Bush Councilor -Doug Bonebrake Councilor - Lyndell Dunn Councilor - Kelly Lewis A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 5. Presentation of the Employee of the Quarter Warren Lehr recognized the Employee Treatment Plant Operator. Absent Mayor- Chris Kelley of the Quarter - Brian Crockett, Wastewater 6. Presentation of Character Trait Of Gratefulness Chelsea Levo Feary, Character Council Member, presented the character trait for the month of November. 7. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - October 15, 2019, Regular Meeting B. Approve claims C. Accept the 2020 Safe Oklahoma Grant, authorize execution of the contract with the Oklahoma Attorney General's Office, and approve a budget amendment in the General Fund, increasing the estimated revenue and the appropriation for expenditures in the Police Department by $25,000.00 D. Accept public infrastructure improvements located approximately one - quarter mile south of East 106th Street North and North Mingo Road (Mingo Crossing) - asphalt roads, sidewalks, stormwater, water, and sanitary sewer systems E. Accept public infrastructure improvements located at 13716 East 106th Street North (Arvest Bank) - a concrete approach and sidewalk Owasso City Council November 5, 2019 Page 2 Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda as presented with claims totaling $1,080,811.82. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 Vice Mayor Bill Bush recognized Members of Troop 99, Dr. Kathleen Morrow, and Gary Akin 8. Consideration and appropriate action relating to items removed from the Consent Agenda None 9. Consideration and appropriate action to award a bid for the 2019 Owasso Sports Park Detention Pond and Mitigation Project Dwayne Henderson presented the item, recommending awarding the base bid to Cherokee Builders, Inc., of Tulsa, Oklahoma, in the amount of $4,592,794.33 and authorizing the Mayor to execute the agreement. There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Bonebrake to award the bid and authorize the Mayor to execute the agreement, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 10. Consideration and appropriate action relating to an agreement for use of the regional stormwater detention pond to be located on East 106th Street North, just east of the Abbott Farms subdivision, and a budget amendment in the Stormwater Management Fund Roger Stevens presented the item, recommending approval of an agreement between 106th Development, LLC and the City of Owasso, authorization for the Mayor to execute the necessary documents, and approval of a budget amendment in the Stormwater Management Fund increasing the estimated revenues and appropriation for expenditures in the amount of $55,500.00. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Ms. Lewis to approve the agreement, authorize the Mayor to execute the necessary documents, and approve the budget amendment, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 11. Consideration and appropriate action to award a bid for concrete materials related to the Pleasant View Subdivision Street Improvement Project Larry Escalanta presented the item, recommending awarding the unit price bid to Eagle Redi Mix LLC, of Tulsa, Oklahoma, and authorizing the Mayor to execute the agreement containing the following unit pricing: ODOT Class A 3000 psi AE HES CONCRETE at $ 103.00 (CY) Retarder at $ 3.50 (CY) Hot Water at $ 4.00 (CY) Chilled Water at $ 8.00 (CY) Ice (201b) bag at $ 5.00 (EA) Owasso City Council November 5, 2019 Page 3 There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Dunn to award the bid and authorize the Mayor to execute the agreement, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 12. Consideration and appropriate action relating to an agreement for railroad improvements for the East 116th Street North Widening Project from North Mingo Road to North Garnett Road Daniel Dearing presented the item, recommending approval of the Agreement for Railroad Improvements between South Kansas and Oklahoma Railroad, L.L.C., and the City of Owasso for the railroad crossing at East 1 16th Street North, west of the Sports Park entrance, in the amount of $445,992.00, and authorization for the Mayor to execute the agreement. There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Dunn to approve the agreement and authorize the Mayor to execute the agreement, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 13. Consideration and appropriate action relating to an agreement for the relocation of gas facilities for the East 116th Street North and Garnett Road Intersection Improvement Project Daniel Dearing presented the item, recommending approval of the Agreement for Gas Facilities Relocation between Oklahoma Natural Gas Company (ONG) and City of Owasso, authorization for the Mayor to execute the agreement, and authorization to terminate the agreement if revised estimates submitted by ONG become more than $235,065.00 prior to commencement of construction and if it is determined by the City Manager that the revised estimate no longer fits within the City's budget. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to approve the agreement, authorize the Mayor to execute the agreement, and authorize termination of the agreement by the City Manager, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 14. Consideration and appropriate action relating to Resolution 2019 -19, calling an election for the purpose of selecting City Council representation for City Council Wards 3 and 4 Juliann Stevens presented the item, recommending approval of Resolution 2019 -19. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to approve Resolution 2019 -19, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 15. Consideration and appropriate action relating to an executive session for the purpose of discussing confidential communications between the City Council and the City Attorney, concerning pending action in the Workers' Compensation claims of Dennis Thompson and pending litigation styled City of Owasso v. Robert Dodd and Petra Catherina Dodd, et al., as provided for in Title O.S. 25, Section 307(B)(4) Julie Lombardi presented the item, recommending entering into executive session. Owasso City Council November 5, 2019 Page 4 Mr. Dunn moved, seconded by Ms. Lewis to enter into executive session, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 At 7:21 pm, the Council along with Warren Lehr, Julie Lombardi, Chris Garrett, Michele Dempster, and Jeff Atchison entered into executive session. At 7:32 Michele Dempster and Jeff Atchison exited, and Roger Stevens entered the executive session. At 7:53 pm, the Council returned to open session. 16. Consideration and appropriate action relating to Resolution 2019 -20, designating the City Manager, Warren Lehr, as the City's authorized settlement representative for mediation in the Workers' Compensation claims of Dennis Thompson, and additionally confer full and final settlement authority upon the City Manager, or his designee Michele Dempster presented the item, recommending approval of Resolution 2019 -20. There were no comments from the audience. Mr. Dunn moved, seconded by Mr. Bonebrake to approve Resolution 2019 -20, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 17. Consideration and appropriate action relating to Resolution 2019 -21, designating the City Manager, Warren Lehr, as the City's authorized settlement representative for mediation in the case of City of Owasso v. Robert Dodd and Petra Catherina Dodd, of at., and additionally confer full and final sett lement authority upon the City Manager, or his designee Julie Lombardi presented the item, recommending approval of Resolution 2019 -21. There were no comments from the audience. Mr. Bonebrake moved, seconded by Ms. Lewis to approve Resolution 2019 -21, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 18. Report from City Manager Warren Lehr introduced Roger Stevens to provide the monthly Public Works project status report and discussion was held. Mr. Lehr reported on the Fire Fighter's Annual Muscular Dystrophy Association campaign, the completion of Fire Prevention Week activities, city staff's contributions to the Tulsa Area United Way Campaign, the Annual Veterans Appreciation Week, and the November yard waste disposal event. 19. Report from City Attorney None 20. Report from City Councilors Councilor Bonebrake acknowledged First Responders working the Owasso Band competition. 21. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Vice Mayor acknowledged receipt of the following: • Payroll Payment Report- pay period ending date October 12, 2019, and October 26, 2019 • Health Care Self- Insurance Claims - dated as of October 31, 2019 Owasso City Council November 5, 2019 Page 5 22. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 23. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4-0 and the ing adjourned at 8:14 pm. y OF Ot. (P ri A O Bill Bush, Vice Mayor c � .b" M. Stevens, Ci erk