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Home My WebLink About2019.12.17_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting Tuesday, December 17, 2019 - 6:30 pm 1. Call to Order Chair Chris Kelley 2. Roll Call RECEIVED DEC 13 2019 City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -December 3, 2019, and December 10, 2019, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports -pay period ending date December 7, 2019 • Monthly Budget Report- November 2019 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm op Friday, Decefnber 13, 2019. M. Stevens, CjK Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@cityofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, December 3, 2019 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, December 3, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Wednesday, November 27, 2019. 1. Call to Order Chair Chris Kelley called the meeting to order at 7:06 pm. 2. Roll Call Present Absent Chair - Chris Kelley None Vice Chair- Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (Ail matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - November 19, 2019, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $2,991.64. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports -pay period ending date November 23, 2019 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority December 3, 2019 Page 2 Adjournment Mr. Bonebrake moved YEA: Bonebrake seconded by Ms. Lewis to adjourn the meeting. Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:07 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, December 10, 2019 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, December 10, 2019, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, December 6, 2019. 1. Call to Order /Roll Call Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Mayor /Chair - Chris Kelley Vice Mayor /Vice Chair- Bill Bush Councilor /Trustee - Kelly Lewis A quorum was declared present. Absent Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn 2. Presentation of the Encore Program as part of Owasso's Economic Development Strategic Plan Chelsea Levo Feary presented the item and discussion was held. 3. Discussion relating to Community Development Items A. Final Plat - Stone Creek, approximately 40 acres located on the southwest corner of East 761h Street North and North 161st East Avenue B. Preliminary and Final Plat - New Leaf, approximately 49 acres located on the south and east of the southeast corner of East 86th Street North and North Memorial Drive Brian Dempster and Karl Fritschen presented each item and discussion was held. It was further explained that both items would be placed on the December 17, 2019, City Council Agenda for consideration and action. 4. Discussion relating to a Comprehensive Rate and Fee Schedule Juliann Stevens presented the item and discussion was held. It was further explained this item would be placed on the January 7, 2020, City Council Agenda for consideration and action. 5. Discussion relating to City Manager Items A. Oklahoma Municipal Retirement Fund IRS Plan review B. Armored vehicle purchase update C. Monthly sales tax report D. City Manager report Warren Lehr introduced item A and discussion was held. It was further explained that item A would be placed on the December 17, 2019, City Council consent agenda for action. Mr. Lehr introduced Scott Chambless to present item B and discussion was held. It was further explained that item B would be placed on the December 17, 2019, City Council agenda for consideration and action. Mr. Lehr introduced Linda Jones to present item C and discussion was held. Mr. Lehr reported on various upcoming city events; the filing period for City Council Wards 3 & 4; and provided Councilors with survey results from the Oklahoma Municipal Assurance Group. 6. City Councilor /Trustee comments and inquiries Councilors commented on Rejoice and Owasso football; A Christmas Carol presented by First Baptist Owasso; and Mayor Kelley reported on comments received during the December Board Meeting of the Indian Nation Council of Government (INCOG) related to the Redbud Festival Park Lights On. Owasso City Council, OPWA & OPGA December 10, 2019 Page 2 7. Adjournment The meeting adjourned at 6:49 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 12/17/2019 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK ATWOODS- SUPPLIES $43.15 JPMORGAN CHASE BANK RANGE SERV -PARTS $28.68 YAMAHA GOLF CAR COMPANY PARTS $183.96 YAMAHA MOTOR CORPORATION, USA GOLF CART LEASE $3,594.38 CART OPERATIONS -Total $3,850.17 AT &T CONSOLIDATED PHONE $12.43 CITY GARAGE LABOR/OVERHEAD CHGS - $68.08 JPMORGAN CHASE BANK DEC $80.14 HARRELUS, LLC TURF PAINT $440.00 HOLLIDAY SAND & GRAVEL CO SAND $417.63 INTERNATIONAL SPORTS TURF ISTRC TESTS $990.00 RESEARCH JESCO PRODUCTS, INC TRASH CANS $427.00 JPMORGAN CHASE BANK AMAZON -CORD REELS $509.94 JPMORGAN CHASE BANK AMAZON -EAR PLUGS $80.14 JPMORGAN CHASE BANK ATWOODS- COVERALLS $76.23 JPMORGAN CHASE BANK ATWOODS- RETURN ($76.23) JPMORGAN CHASE BANK BOARDTRONICS- ANTENNA $618.08 JPMORGAN CHASE BANK BWI -SEED $475.30 JPMORGAN CHASE BANK GAILS FLAGS -STRUT $230.30 JPMORGAN CHASE BANK KANSAS GOLF - FILTERS $571.06 JPMORGAN CHASE BANK KELLY REGIS -LIC FEE $53.00 JPMORGAN CHASE BANK LOCKE - SUPPLIES $696.57 JPMORGAN CHASE BANK LOWES- CONDUIT $32.34 JPMORGAN CHASE BANK LOWES- FLOWERS $96.63 JPMORGAN CHASE BANK LOWES -KEYS $15.01 JPMORGAN CHASE BANK LOWES- SUPPLIES $313.94 JPMORGAN CHASE BANK MAIL THIS - SHIPPING $14.47 JPMORGAN CHASE BANK NORTHERN TOOL- SHELVIN $101.97 JPMORGAN CHASE BANK OFFICE DEPOT -INK $74.98 JPMORGAN CHASE BANK OK GOLF -DUES $150.00 JPMORGAN CHASE BANK OREILLY -BAR OIL $11.99 JPMORGAN CHASE BANK OREILLY- FILTER $59.43 JPMORGAN CHASE BANK OREILLY - FILTERS $25.60 JPMORGAN CHASE BANK OREILLY- RETURN ($27.50) JPMORGAN CHASE BANK OREILLY - STARTING FLUI $13.47 JPMORGAN CHASE BANK P &K- CHAINSAW $339.55 JPMORGAN CHASE BANK P &K- REPAIR $168.20 JPMORGAN CHASE BANK P &K- SUPPLIES $74.76 JPMORGAN CHASE BANK P &K -WEDGE $5,99 JPMORGAN CHASE BANK PROF TURF - CYLINDER $226.15 JPMORGAN CHASE BANK STANDARD SPLY -OIL $60.26 1 Claims List - 1211712019 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK STANDARD SPLY- SUPPLIE $14.67 JPMORGAN CHASE BANK STANDARD SPLY -TREE WE $7.86 JPMORGAN CHASE BANK SUNBELT - RENTAL $375.37 JPMORGAN CHASE BANK UNITED RENTAL - RENTAL $92.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $86.98 TCF NATIONAL BANK MAINT CART LEASE $1,160.00 UNIFIRST HOLDINGS LP ENV CHARGE $33.00 UNIFIRST HOLDINGS LP JANITORIAL $48.00 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $32.40 UNIFIRST HOLDINGS LP UNIFORM SERVICE $35.91 VERIZON WIRELESS WIRELESS CONNECTION $40.89 COURSE MAINT -Total NATURAL GAS USAGE $9,273.85 JPMORGAN CHASE BANK HOBBY LOBBY -DECOR $127.67 JPMORGAN CHASE BANK MURPHY - SUPPLIES $371.92 JPMORGAN CHASE BANK ROTOROOTER- SERVICE $162.00 JPMORGAN CHASE BANK SAMS -FORKS $10.98 JPMORGAN CHASE BANK SAMS- SUPPLIES $188.02 JPMORGAN CHASE BANK SYSCO- SUPPLIES $666.84 JPMORGAN CHASE BANK UNITED LINEN -LINEN RE $60.26 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $320.13 JPMORGAN CHASE BANK WALMART - SUPPLIES $146.66 FOOD & BEV -Total $2,054.48 AT &T CONSOLIDATED PHONE $99.47 AT &T LONG DISTANCE PHONE $0.70 CITY OF OWASSO ALCOHOL LICENSE $250.00 GPS TECHNOLOGIES, INC CART CPS $630.00 JPMORGAN CHASE BANK ACUSHNET- UNIFORMS $352.76 JPMORGAN CHASE BANK COX -CABLE $77.53 JPMORGAN CHASE BANK INTERSTATE- REPAIR $53.20 JPMORGAN CHASE BANK LOWES- SUPPLIES $32.68 JPMORGAN CHASE BANK WALMART- SUPPLIES $2184 JPMORGAN CHASE BANK WASTE MGMT -REF SVC $534.83 JPMORGAN CHASE BANK WASTE MGMT- REFUSE $535.47 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $211.99 GOLF ADMIN -Total $2,802.47 JPMORGAN CHASE BANK ACUSHNET- UNIFORMS $154.29 JPMORGAN CHASE BANK PGA -FEE $350.00 JPMORGAN CHASE BANK UPS - SHIPPING $14.34 GOLFSHOP -Total $518.63 BGR DAILY ACCT. REIMB GOLF PETTY CASH $415.00 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $673.23 2 Fund 55 OPGA Claims List - 12/17/2019 Vendor Name JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK Payable Description Payment Amount ACUSHNETMERCHANDISE $2,280.04 CLUB GLOVE- MERCHANDIS $258.66 IMPERIAL- COFFEE $80.85 PING - MERCHANDISE $541.06 SAMS -FOOD $899.23 SAMS- RETURN ($7.96) SYSCO -FOOD $698.25 SYSCO- RETURN ($22.11) TEXOMA - MERCHANDISE $22.50 WALMART -FOOD $348.56 OPGA -Total $6,187.31 OPGA -Total $24,686.91 OPGA Grand Total $24,686.91 C Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLLPAYMENTREPORT PAY PERIOD ENDING DATE 12/07119 Payroll Expenses 4,057.76 1,247.94 9,371.84 1,632.50 3,610.80 Total Expenses 6,261.66 1,398.69 14,554.44 2,993.97 5,387.12 FUND TOTAL 19,920.84 30,595.88 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2018 -2019 Budgetary Basis Statement of Revenues & Expenses As of November 30, 2019 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Golf shop fees $ 23,938 $ 229,658 $ 492,510 46.63% Merchandise sales 5,807 63,618 146,433 43.45% COS -- merchandise (4,078) (43,501) (110,068) 39.52% Cart Rental 5,120 67,739 132,610 51.08% Food & beverage 6,905 61,796 131,399 47.03% COS -- food & beverage (3,566) (32,218) (60,034) 53.67% TOTAL OPERATING REVENUES $ 34,127 $ 347,092 $ 732,850 47.36% OPERATING EXPENSES: Golf Shop (17,858) (70,066) $ (211,726) 14.667. Cart Operations (6,709) (56,822) (114,398) 34.95%, Golf Course Maintenance (62,239) (340,801) (721,311) 27.92% Food & Beverage (10,893) (54,640) (134,805) 17.43% Golf Administration (18,892) (88,637) (232,883) 22.27% TOTAL OPERATING EXPENSES $ (116,591) $ (610,967) $ (1,415,123) 43.17% OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (82,464) $ (263,874) $ (682,273) NONOPERATING REVENUES (EXPENSES): Transfer from General $ 175,000 $ 175,000 $ 881,573 19.85% Transfer from OPWA - 326,201 326,201 100.007. Other revenues/ (expenses) (1) 17 700 152.07% TOTAL NONOPERATING REVENUES (EXPENSES): $ 174,999 $ 501,218 $ 1,208,474 41.48% NET INCOME (LOSS) $ 92,535 $ 237,344 $ 526,201 ENCUMBRANCES OUTSTANDING $ (88,831) FUND BALANCE (Budgetary Basis) Beginning Balance (2,132,613) (2,132,613) Ending Balance $ (1,984,100) $ (1,606,412)