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Home My WebLink About2019.12.17_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 RECEIVED Regular Meeting Tuesday, December 17, 2019 - 6:30 pm 17FC 13 2019 1. Call to Order .:ity Clerk's Office Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - December 3, 2019, and December 10, 2019, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports- pay period ending date December 7, 2019 • Monthly Budget Report - November 2019 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the Agenda posted at City Hall, 200 South Main Street at 6:00 pm on Friday, December 13, 2019. nn M. Stevens, City The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to i5tevens@citvofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING Tuesday, December 3, 2019 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, December 3, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Wednesday, November 27, 2019. 1. Call to Order Chair Chris Kelley called the meeting to order at 7:05 pm. 2. Roll Call Present Absent Chair - Chris Kelley None Vice Chair- Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - November 19, 2019, Regular Meeting B. Approve claims Mr. Bush moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $623,846.43. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports - pay period ending date November 23, 2019 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Works Authority December 3,2019 Page 2 9. Adjournment Ms. Lewis moved, seconded by Mr YEA: Bonebrake, Bush, Dunn, NAY: None Bonebrake to adjourn the meeting. Lewis, Kelley Motion carried: 5 -0 and the meeting adjourned at 7:06 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, December 10, 2019 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, December 10, 2019, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, December 6, 2019. 1. Call to Order /Roil Cali Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Mayor /Chair - Chris Kelley Vice Mayor /Vice Chair- Bill Bush Councilor /Trustee - Kelly Lewis A quorum was declared present. Absent Councilor /Trustee - Doug Bonebroke Councilor /Trustee - Lyndell Dunn 2. Presentation of the Encore Program as part of Owasso's Economic Development Strategic Plan Chelsea Levo Feary presented the item and discussion was held. 3. Discussion relating to Community Development Items A. Final Plat - Stone Creek, approximately 40 acres located on the southwest corner of East 761h Street North and North 161s' East Avenue B. Preliminary and Final Plat - New Leaf, approximately 49 acres located on the south and east of the southeast corner of East 86Th Street North and North Memorial Drive Brian Dempster and Karl Fritschen presented each item and discussion was held. It was further explained that both items would be placed on the December 17, 2019, City Council Agenda for consideration and action. 4. Discussion relating to a Comprehensive Rate and Fee Schedule Juliann Stevens presented the item and discussion was held. It was further explained this item would be placed on the January 7, 2020, City Council Agenda for consideration and action. 5. Discussion relating to City Manager Items A. Oklahoma Municipal Retirement Fund IRS Plan review B. Armored vehicle purchase update C. Monthly sales tax report D. City Manager report Warren Lehr introduced item A and discussion was held. It was further explained that item A would be placed on the December 17, 2019, City Council consent agenda for action. Mr. Lehr introduced Scott Chambless to present item B and discussion was held. it was further explained that item B would be placed on the December 17, 2019, City Council agenda for consideration and action. Mr. Lehr introduced Linda Jones to present item C and discussion was held. Mr. Lehr reported on various upcoming city events; the filing period for City Council Wards 3 & 4; and provided Councilors with survey results from the Oklahoma Municipal Assurance Group. 6. City Councilor /Trustee comments and inquiries Councilors commented on Rejoice and Owasso football; A Christmas Carol presented by First Baptist Owasso; and Mayor Kelley reported on comments received during the December Board Meeting of the Indian Nation Council of Government (INCOG) related to the Redbud Festival Park Lights On. Owasso City Council, OPWA & OPGA December 10, 2019 Page 2 7. Adjournment The meeting adjourned at 6:49 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 12/17/2019 Fund Vendor Name Payable Description Payment Amount 61 OPWA AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES $43.52 OPWA -Total LABOR/OVERHEAD CHGS - $43.52 AMERICAN PUBLIC WORKS ASSOCIATION ANNUAL MEMBERSHIP FEE $208.00 AT &T CONSOLIDATED PHONE $151.62 AT &T LONG DISTANCE PHONE $15.66 CITY GARAGE LABOR/OVERHEAD CHGS- $160.58 JPMORGAN CHASE BANK DEC $392.02 CITY GARAGE VEH PARTS PURCHASED - NOV $28.25 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $9.98 JPMORGAN CHASE BANK AMAZON- FILTERS $47.83 JPMORGAN CHASE BANK CHARACTER TRAINING $206.00 JPMORGAN CHASE BANK OWASSO CHAMBER -FEE $20.00 JPMORGAN CHASE BANK WALMART- SUPPLIES $36.32 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $575.60 TREASURER PETTY CASH MEETING EXPENSE $52.92 UNIFIRST HOLDINGS LP UNIFORM SERVICE $30.44 OPWA ADMINISTRATION -Total $1,543.20 SWCA INCORPORATED ENVIRONMENTAL SERVICES $3,743.81 AG RANCH CRK INTCPT UPGRADE -Total $3,743.81 AT &T CONSOLIDATED PHONE $12.43 CITY GARAGE LABOR/OVERHEAD CHGS - $856.51 DEC JPMORGAN CHASE BANK WASTE MGMT -REC TIP FE $8,616.97 UNIFIRST HOLDINGS LP UNIFORM SERVICE $17.78 RECYCLE CENTER -Total $9,503.69 AT &T CONSOLIDATED PHONE $12.43 CITY GARAGE LABOR/OVERHEAD CHGS - $5,215.42 DEC CITY GARAGE VEH PARTS PURCHASED - NOV $6,478.77 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - NOV, 2 $2,565.10 JPMORGAN CHASE BANK BUMP2BUMP- ANTIFREEZE $114.15 JPMORGAN CHASE BANK BUMP26UMP- FILTERS $392.02 JPMORGAN CHASE BANK BUMP26UMP -TOOLS $81.91 JPMORGAN CHASE BANK BUMP26UMP- VALVES $59.96 JPMORGAN CHASE BANK CRANE CARRIER -PARTS $2,166.40 JPMORGAN CHASE BANK CUMMINS - FILTERS $373.56 JPMORGAN CHASE BANK CUMMINS - MANIFOLD /KIT $984.75 JPMORGAN CHASE BANK CUMMINS -PARTS $2,769.72 JPMORGAN CHASE BANK CUMMINS - SENSOR $126.74 JPMORGAN CHASE BANK CUMMINS- SERVICE $2,555.37 JPMORGAN CHASE BANK FASTENAL -BOLTS $17.19 L Claims List - 12/17/2019 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK GOODYEAR -TIRES $4,464.96 JPMORGAN CHASE BANK HARBOR FREIGHT -TOOLS $29.99 JPMORGAN CHASE BANK HESSELBEIN- SERVICE $693.36 JPMORGAN CHASE BANK HOME DEPOT - MAILBOX $52.46 JPMORGAN CHASE BANK LOWES - MAILBOX $45.50 JPMORGAN CHASE BANK LOWES- SUPPLIES $9.94 JPMORGAN CHASE BANK REP SERVICES - SERVICE $5,302.01 JPMORGAN CHASE BANK STEVE'S WHLSE -TOOLS $95.75 JPMORGAN CHASE BANK UNITED ENGINES -PARTS $6,530.04 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FE $958.75 UNIFIRST HOLDINGS LP UNIFORM SERVICE $66.02 REFUSE COLLECTIONS -Total $42,162.27 JPMORGAN CHASE BANK CDW- FILTERS $239.62 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $20.76 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $3,765.60 INC TYRONE EUGENE DINKINS METER READER $799.50 UTILITY BILLING -Total $4,825.48 CITY GARAGE LABOR/OVERHEAD CHGS - $1,853.08 DEC CITY GARAGE VEH PARTS PURCHASED - NOV $113.07 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - NOV, 2 $94.62 JPMORGAN CHASE BANK AMAZON - WRENCH $192.98 JPMORGAN CHASE BANK CORE &MAIN - REFUND ($151.50) JPMORGAN CHASE BANK CORE &MAIN - SUPPLIES $240.00 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $9.94 JPMORGAN CHASE BANK JOHNSTONE SPLY -OIL $112.59 JPMORGAN CHASE BANK LOWES- HEATER $77,82 JPMORGAN CHASE BANK LOWES- SUPPLIES $12.92 JPMORGAN CHASE BANK NORTHERN TOOL -COAT $59.99 JPMORGAN CHASE BANK PHILLIPS 66 -FEE $12.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $217.60 UNIFIRST HOLDINGS LP UNIFORM SERVICE $82.54 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $498.39 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $217.38 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $3,723.44 AT &T CONSOLIDATED PHONE $62.17 CITY GARAGE LABOR /OVERHEAD CHGS - $1,154.00 DEC CITY GARAGE VEH PARTS PURCHASED - NOV $325.78 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - NOV, 2 $360.04 2 Claims List - 12117(2019 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK ACCURATE ENV - TESTING $25.00 JPMORGAN CHASE BANK AMAZON- TRAINING MATER $11.59 JPMORGAN CHASE BANK CINTAS -FIRST AID $179.15 JPMORGAN CHASE BANK ENV INPROV -PARTS $1,575.67 JPMORGAN CHASE BANK GRAINGER -BLADE $20.52 JPMORGAN CHASE BANK GRAINGER- COUPLINGS $12.56 JPMORGAN CHASE BANK GRAINGER -OVEN $1,331.79 JPMORGAN CHASE BANK GRAINGER- SCREWS $5.32 JPMORGAN CHASE BANK GRAINGER- SWITCH $105.58 JPMORGAN CHASE BANK GREEN CO- TESTING $100.00 JPMORGAN CHASE BANK HACH- REAGENTS $617.61 JPMORGAN CHASE BANK HAYNES EQUIP -PARTS $4,669.52 JPMORGAN CHASE BANK HOME DEPOT - OPENER $28.94 JPMORGAN CHASE BANK INTERSTATE- BATTERIES $27.40 JPMORGAN CHASE BANK OFFICE DEPOT - BATTERY $74.99 JPMORGAN CHASE BANK OREILLY -FLUID $14.97 JPMORGAN CHASE BANK PIKEPASS -FEES $4.65 JPMORGAN CHASE BANK TERMINIX -PEST CONTROL $75.00 JPMORGAN CHASE BANK WALMART -WATER $17.52 MIKE OZBUN ENTERPRISE INC RECONDITION AND REPAIR DS $1,180.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $54.42 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER TREATMENT •Total $12,114.21 CITY GARAGE LABORIOVERHEAD CHGS - $2,945.33 DEC CITY GARAGE VEH PARTS PURCHASED - NOV $4.40 CITY OF TULSA DEPT OF FINANCE WATER -COST ANALYSIS INV# $580.00 CITY OF TULSA UTILITIES WATER $211,128.25 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - NOV, 2 $876.29 JPMORGAN CHASE BANK ATWOODS -BOOT DRYERS $154.97 JPMORGAN CHASE BANK BROWN FARMS -SOD $100.00 JPMORGAN CHASE BANK CORE &MAIN - SUPPLIES $2,105.77 JPMORGAN CHASE BANK EAGLE REDI MIX- COMCRE $1,440.00 JPMORGAN CHASE BANK EASTON SOD -SOD $84.00 JPMORGAN CHASE BANK HOME DEPOT - COUPLING $9,97 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $47.44 JPMORGAN CHASE BANK LOWES- SUPPLIES $29.98 JPMORGAN CHASE BANK LOWES -TOOLS $74.41 JPMORGAN CHASE BANK OK.GOV -FEE $3.75 JPMORGAN CHASE BANK OREILLY -BLUE DEF $27.98 JPMORGAN CHASE BANK OREILLY- SUPPLIES $13.98 JPMORGAN CHASE BANK RED WING -BOOTS $175.00 91 Claims List - 12117/2019 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK TRAINING EXPENSE $11.52 JPMORGAN CHASE BANK UTILITY SUPPLY- SUPPLI $1,177.78 UNIFIRST HOLDINGS LP UNIFORM SERVICE $76.64 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRI $30.60 WATER -Total $221,098.06 OPWA -Total $298,757.68 67 OPWA SALES TAX WAL -MART STORES, INC. DEVELOPMENT AGREEMENT $839,321.50 OPWA SALES TAX -Total $839,321.50 OPWA SALES TAX -Total $839,321.50 OPWA Grand Total $1,138,079.18 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12/07/19 Department Payroll Expenses Total Expenses 400 OPWA Administration 16,041.47 23,334.79 405 Utility Billing 6,568.31 11,978.91 420 Water 16,402.45 26,488.33 450 Wastewater 13,097.59 20,793.08 455 Wastewater Collection 12,726.82 21,006.75 480 Refuse 16,500.75 26,810.40 485 Recycle Center 2,335.20 3,214.30 FUND TOTAL 83,672.59 133,626.56 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2019 -2020 Budgetary Basis Statement of Revenues 8 Expenses As of November 30,201? OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER /(UNDER) EXPENDITURES NONOPERATING REVENUES (EXPENSES): Interest Other revenues /(expenses) Transfers in Transfers out TOTAL NONOPERATING REVENUES (EXPENSES) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt Expenditures of long -term debt TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ (934,328) 2,830,301 2,830,301 $ 3,988,826 $ 2,880,502 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 529,515 $ 2,961,518 $ 6,652,106 44.52% 428,868 2,044,058 5,059,107 40.40% 204,261 1,013,067 2,320,564 43.66% 35,369 153,329 294,076 52.14% $ 1,198,013 $ 6,171,972 $ 14,325,853 43.08% $ (92,748) $ (388,300) $ (1,214,450) 31.97% (45,964) (211,607) (566,128) 37.38% (448,092) (1,583,559) (5,019,064) 31.55% (260,942) (1,841,351) (3,722,252) 49.47% (107,223) (520,218) (1,609,681) 32.32% (203,967) (983,746) (2,371,949) 41.47% $ (1,158,935) $ (5,528,781) $ (14,503,524) 38.12% $ 39,078 $ 643,191 $ (177,671) $ 8,936 $ 35,519 $ 57,935 61.31% 1,289 8,169 20,807 39.26% - - - 0.00% - (326,201) (326,201) 100.00% $ 10,225 $ (282,513) $ (247,459) $ 78,582 $ 1,840,922 $ 36,154,177 (26,892) (108,747) (35,678,846) $ 51,690 $ 1,732,176 $ 475,331 $ 100,993 $ 2,092,853 $ 50,201 $ (934,328) 2,830,301 2,830,301 $ 3,988,826 $ 2,880,502