HomeMy WebLinkAbout1999.02.09_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, February 9,1999
The Owasso City Council met in special session on Tuesday, February 9,1999 in the Lower Level
Conference Room at City Hall per the Notice of Public Meeting called on Monday, February 2,
1999, and Notice and Agenda filed in the office of the City Clerk and posted on the City Hall
bulletin board at 4:00 p.m. on Monday, February 8, 1999.
ITEM 1:
CALL TO ORDER AND ROLL CALL.
Mayor Bode called the meeting to order at 6:35 p.m.
Councilors present: Denise Bode, Mayor; Mark Wilken, Vice Mayor; Mary Lou Barnhouse,
Councilor; Melinda Voss, Councilor; Duston Smith, Councilor. Others present: City Manager Jeff
Hancock, Assistant City Manager Tim Rooney, City Clerk Marcia Boutwell, City Attorney Ron
Cates, Public Works Director Robert Carr, Support Services Director Jim McElrath, Police Chief
Maria Alexander, Capital Projects Manager Dwayne Henderson, Morris Strom, and Roger Voss.
A quorum was declared present.
ITEM 2:
DISCUSSION OF RADIO BIDS.
Chief Allen gave some background information concerning the procedure followed in determining
what radios are needed and the use of an engineering consultant in preparing bid documents and
assisting in evaluating the bids received. Mr Morris Strom of EIS Communications presented an
analysis of the bids and the recommendation to purchase an 800 MHz system. He said the that
purchase and installation of the system will be less than the $200,000 budgeted amount. He said the
bid submitted by Total Radio comes closer to APCO 16 compliance than the Kenwood system.
Even though all of the APCO 16 features are not a part of this system, the radios will be APCO 16
compliant when they are used on the Tulsa system. Other discussion included range of the system
and "dead spots". Chief Allen said that the City of Owasso will be able to utilize Tulsa's towers.
Mr Strom said that the recommendation to purchase the system will be subject to the City being able
to obtain licensing.
ITEM 3:
DISCUSSION RELATED TO REFUSE TRUCK MAINTENANCE SCHEDULE.
Mr Rooney said a review team has looked at what has been spent on repairs to the refuse vehicles.
With the limited number of vehicles, it has not been possible to rotate vehicles out of service to do
preventive maintenance. The purchase of the new vehicle will allow for a rotation and that schedule
is being developed. One vehicle at a time will be rotated out of service for review, with each review
taking approximately one week. Councilor Voss asked if a maintenance plan has been established
to be utilized after all vehicles have been reviewed and repaired. Mr Rooney said that a maintenance
plan is still being developed.
Owasso City Council
February 9, 1999
ITEM 4:
DISCUSSION RELATED TO LECHATE DISPOSAL/LANDFILL AGREEMENT.
Mr Carr said that costs for waste disposal will probably be going up because BFI plans to go out of
business, leaving only Waste Management. For that reason, there is a need to enter into a long-term
(20-25 year) agreement with Waste Management. He also said that Waste Management will pave
the road to the lechate disposal site. Referring to the last study session, he said that the cost for
disposal of one truck load of sludge is $600, and the City is exploring other options.
ITEM 5:
DISCUSSION RELATED TO INTERLOCAL AGREEMENT WITH TULSA
COUNTY FOR GOLF COURSE PARKING LOT AND DRAINAGE WORK AT
VARIOUS LOCATIONS.
Mr Carr discussed the proposed Interlocal Agreement with Tulsa County to pave the parking lot at
the new clubhouse at the golf course. The City of Owasso will provide materials and traffic control
and Tulsa County will provide the labor and equipment. They will also do some drainage work.
ITEM 6.
DISCUSSION OF ITEMS RELATED TO PROPOSED CITY HALL, POLICE
FACILITY, AND BOND ISSUE.
Mr Henderson said that the award of a bid for the Community Center re-roofproject will be on the
February 16th City Council agenda. There were some minor problems with the submission of
requested forms in the bid of the recommended contractor, but those have been addressed. Councilor
V oss expressed concern regarding their attention to detail. Mr Henderson also addressed the issue
of contracts with a program management team for the bond issue projects. Those contracts will be
addressed on the March 2nd City Council agenda. Mr Henderson and Mr Hancock discussed the City
Hall/Police Facility project. Mr Hancock recommended that the Council proceed with Option #16,
which is to delete the Council Chambers, relocate Public Works to the PSO Building and build a
combined City Hall and Police Station at the Main Street location. He also recommended continued
communication with the public, and noted that while staff has reduced an original deficit, better
figures will be available in last spring. Financing was discussed at some length.
ITEM 7:
REPORT FROM CITY MANAGER.
Mr Hancock briefly went over the February 16th agenda. The final sewer easements for the Elm
Creek project will be on that agenda. Mr Rooney addressed several zoning issues.
2
Owasso City Council
February 9, 1999
ITEM 8:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING
POSSIBLE LITIGA TION INVOL VING THE CITY OF OW ASSO, SUCH
DISCUSSION ALLOWED PURSUANT TO 25 O.S., SECTION 307-B(4).
A. FOP LODGE #149 AND CITY OF OWASSO
B. UPDATE OF ALL PENDING WORKERS COMPENSATION SETTLEMENT
NEGOTIATIONS
Mr Wilken moved, seconded by Ms Voss, to enter into executive session.
AYE:
NAY:
Wilken, Voss, Smith, Barnhouse, Bode
None
Motion carried 5-0, and the Council entered into executive session at 8:40 p.m
Out of executive session at 9:44 p.m
ITEM 9:
ADJOURNMENT
Mr Wilken moved, seconded by Ms Voss, to adjourn.
AYE:
NAY:
Wilken, Voss, Barnhouse, Smith, Bode
None
Motion carried 5-0 and the meeting was adjourned at 9:45 p.m.
~ '1 I)
. .~tN)C1JW/
Denise Bode, Mayor
3