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Home My WebLink About1999.02.02_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, February 2, 1999 The Owasso City Council met in regular session on Tuesday, February 2, 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 29, 1999. ITEM 1: CALL TO ORDER Mayor Bode called the meeting to order at 6:35 p.m. ITEM 2: INVOCATION The invocation was offered by Pastor Jerry Alston of the Family Christian Church. Pastor Alston is also an Owasso Police Chaplain. ITEM 3: FLAG SALUTE Councilor Smith led in the flag salute. ROLL CALL PRESENT Denise Bode, Mayor Mark Wilken, Vice Mayor Mary Lou Barnhouse, Councilor Duston Smith, Councilor ABSENT Melinda Voss, Councilor STAFF Jeff Hancock, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk ITEM 5: READING OF MAYOR'S PROCLAMATION. Mayor Bode read a proclamation recognizing Owasso Public Schools as Business of the Quarter for the First Quarter of 1999. Present to receive the proclamation were Board of Education members Bill Lewis, Marilyn Hinkle, Larry Kornogay, and Claude Marshall, and Superintendent Dale Johnson. ITEM 6: CONSIDERA TION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval ofthe Minutes of January 5, 1999 Regular Meeting and January 25 & 26, 1999 Special Meetings. B. Approval of Claims C. Action Relating to the Extension of a Contract for Auditing Services for FY 1998-99. Owasso City Council February 2, 1999 D. Action Relating to a Request for Council Acceptance of a Grant to Fund the Purchase of a Restaurant-Type Range for the Community Center. E. Action Relating to a Request for a Supplemental Appropriation and Amendment to the General Fund Community Center Department Capital Outlay Budget. F. Action Relating to Ordinance #601, an Ordinance Providing for the Almexation of an Approximate 71.62 Acre Parcel of Land Located Northwest of North 109th East A venue, Adjacent to Country Estates II. G. Action Relating to Ordinance #602, an Ordinance Providing for the Rezoning of Property Located Between Mingo Road and Garnett Road and East 96th Street North and East 106th Street North; from AG (Agriculture) to RS-3 (Residential Single-Family High Density), RM-2 (Residential Multi-Family), OL (Office Light), CG (Commercial General), and CS (Commercial Shopping Center), Containing 408.7 Acres, More or Less. H. Action Relating to Ordinance #603, an Ordinance Providing for a Planned Unit Development on Property Located between Mingo Road and Garnett Road and East 96th Street North and East 106th Street North, and containing 408.7 acres, more or less. I. Action Relating to a Request for a Supplemental Appropriation and Amendment to the General Fund Police Department Budget. Mr Wilken moved, seconded by Mr Smith, to approve the consent agenda. The consent agenda included minutes of the January 19, 1999 regular meeting and January 25 & 26, 1999 Special Meetings, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $25,043.68; (2) Collision Self-Insurance $2,274.75; (3) Workers Comp Self-Insurance $10.40; (4) Ambulance Service Fund $462.29; (5) E-911 $1,814.68; (6) City Garage $6,392.65; (7) Capital Improvements $5,523.78; (8) Ambulance Service Capital Improvement $888.43; (9) Bond Projects Fund $890.00; (10) Payroll $158,018.53; (11) City Garage Payroll $3,629.10. Item C requested approval of a one year extension of a contract with the firm of Michael A Crawford Inc, Oklahoma City, OK, for the fiscal year ending June 30, 1999. Item D requested acceptance of a grant from the Tulsa Area Agency of Aging in the amount of $1450 to be used for the purchase of a restaurant-type range for the Community Center, and authorization for the Mayor to execute the document. Item E requested approval of a supplemental appropriation to the General Fund Budget, increasing estimated revenues by $1450 and increasing estimated expenditures in the Community Center Department Machinery & Equipment line item by $1450. Item F requested approval of Ordinance #601, mmexing approximately 71.62 acres located northwest ofN 1 09th East Ave, adjacent to Country Estates II. Item G requested approval of Ordinance #602, rezoning property located between Mingo Rd and Garnett Rd and E 96th St Nand E 106th St N from AG to RS-3, RM-2, OL, CG, and CS. Item H requested approval of Ordinance #603, providing for a Planned Unit Development located between Mingo Rd and Garnett Rd and E 96th St Nand E 106th St N. Item I requested a supplemental appropriation to the General Fund Budget increasing revenues by $16,856 and increasing expenditures in the Police Department Operating Supplies by $12,000 and Machinery & Equipment by $4856. 2 Owasso City Council February 2, 1999 AYE: Wilken, Smith, Barnhouse, Bode NAY: None Motion carried 4-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF A FINAL PLAT FOR COUNTRY ESTATES III, AN ADDITION TO THE CITY OF OW ASSO, TULSA COUNTY, OKLAHOMA. Mr Rooney presented the item. A & W Land Development has submitted a revised final plat for Country Estates III. Country Estates III is a 17.37 acre development adjacent to Westport on the west and the other phases of Country Estates on the north and northeast. The subject site will contain 61 lots in an existing RS-3 zoning district. The Technical Advisory Committee reviewed the plat at their December 23, 1998 meeting and their recommendations have been incorporated into the final plat. The Owasso Planning Commission approved the revised final plat at its January 12, 1999 meeting, and construction plans have been approved by the Public Works Depmiment. Water and sanitary sewer plans have been approved by the Oklahoma Department of Environmental Quality. Ms Barnhouse moved, seconded by Mr Smith, to approve the revised final plat for Country Estates III A YE: Barnhouse, Smith, Wilken, Bode NA Y: None Motion carried 4-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE A WARD OF A CONTRACT FOR LIGHTING AT THE OW ASSO SPORTS PARK. Mr Rooney said that the 1998-99 Park Maintenance Budget contains an appropriation for the purpose of providing lighting for one ball field at the existing four-plex utilized by FOR baseball. A bid packet for the lighting of the T - Ball field was developed in December. Three contractors supplied bids for the light of the field, and a review of the bids indicated that Shawnee Lighting Systems of Shawnee, OK submitted the lowest bid. Mr Wilken moved, seconded by Ms Barnhouse, to award a contract for the lighting of T-Ball Field #1 at the Owasso Sports Park to Shawnee Lighting Systems Inc, Shawnee, OK, in the amount of$21,720. AYE: Wilken, Barnhouse, Smith, Bode NAY: None Motion carried 4-0. 3 Owasso City Council February 2,1999 ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE A WARD OF A CONTRACT FOR CONSTRUCTION OF FOUR SOFTBALL/BASEBALL FIELDS AT THE OWASSO SPORTS PARK. Mr Rooney presented the item. One of the projects included in the 1997 bond issue for capital improvement projects was the construction of a new four-plex facility at the Owasso Sports Park. The project was advertised and bids were opened on October 20,1998. Three bids were received, all of them considerably over the budget. The project was redesigned and the scope reduced and the project was re-bid. The second series of bids was opened on January 18,1999, with a total of six bids being received, all of them significantly lower than the first set of bids. Award of the bid will allow for the construction of the new four-plex, lighting two of the newly-constructed fields, and installation of all underground conduit, wiring, and necessary controls for the lighting of the remaining two fields. All bids have been reviewed and staff recommended award of the bid to the lowest bidder. Mr Wilken moved, seconded by Ms Barnhouse, to award a contract for the construction on the additional Owasso Sports Park four-plex to Frix & Foster Construction, Muskogee, OK, in the amount of$267,308, representing the base bid and alternate #1. AYE: Wilken, Barnhouse, Smith, Bode NAY: None Motion carried 4-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELA TING TO A REQUEST FOR A SUPPLEMENTAL APPROPRIATION TO THE GENERAL FUND COMMUNITY DEVELOPMENT DEPARTMENT BUDGET. This item requested an appropriation for an additional building inspector. Mr Rooney said that increases in both commercial and residential permit activity over the last several years have resulted in the need for an additional inspector to perform accurate and quality inspections. Staff believes that building permit revenues have increased enough to cover the expense of an additional inspector for the remainder of the fiscal year, if coupled with several minor changes of depmimental priorities. Mr Wilken moved, seconded by Ms Barnhouse, to approve a supplemental appropriation to the General Fund budget, wherein building permit revenues are increased by $6000 and expenditures in the Community Development Department Personal Services are increased by $6000. AYE: Wilken, Barnhouse, Smith, Bode NAY: None Motion carried 4-0. 4 Owasso City Council February 2, 1999 ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #604, AN ORDINANCE GRANTING AN ELECTRIC PERMIT TO VERDIGRIS VALLEY ELECTRIC COOPERATIVE. Mr Rooney presented the item. He said that in order to provide utility service within the City of Owasso, utility providers must first have a franchise or permit to provide that service. Either option generally provides for the establishment of a fee for such privilege and sets forth terms and conditions for the utility provider. Ordinance #604 provides Verdigris Valley Electric Cooperative with an Electric Permit within the City of Owasso. The permit will allow VVEC to serve residents living within The Greens at Owasso and the Owasso Golf and Athletic Club. Ordinance #604 also provides for the payment of a permit fee to the City of Owasso as compensation for the right and privilege of service. This fee is equal to the sum of two percent of the gross receipts from the sale of electricity within the service area, and equal to the fee paid by the City of Owasso' s other electric utility provider. The permit is revocable at any time for cause, but in no event will the term exceed 25 years. Mr Wilken moved, seconded by Mr Smith, to approve Ordinance #604. AYE: Wilken, Smith, Barnhouse, Bode NA Y: None Motion carried 4-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE ATTACHMENT OF AN EMERGENCY CLAUSE TO ORDINANCE #604. An emergency clause has been attached to Ordinance #604 to allow for the ordinance to become effective immediately upon passage by the City Council. Mr Wilken moved, seconded by Mr Smith, to approve an emergency clause to Ordinance #604. AYE: Wilken, Smith, Barnhouse, Bode NAY: None Motion carried 4-0. ITEM 13: CONSIDERA TION AND APPROPRIA TE ACTION RELATING TO THE DONATION OF EQUIPMENT. Deputy Chief Stuckey said that one of the pieces of equipment needed by the Fire/Ambulance Department is a rescue trailer of adequate size to house all of the department's rescue equipment. Firefighter Mike Holcomb met with the Board of Directors of V erdigris Valley Electric Cooperative in August 1998 to discuss the donation of a trailer for rescue operations. In October 1998, VVEC, in cooperation with Classic Trailers ofCatoosa, OK, agreed to donate a 16-foot fully enclosed cargo trailer. That donation will allow the Owasso Fire/Ambulance Department to provide services that otherwise would not be possible. Deputy Chief Stuckey thanked the Board of Directors of VVEC 5 Owasso City Council February 2, 1999 and Classic Trailers for the donation, and TrimRite of Tulsa for providing the lettering. Ms Barnhouse moved, seconded by Mr Smith, to accept the donation of the rescue trailer from Verdigris Valley Electric Cooperative. AYE: Barnhouse, Smith, Wilken, Bode NA Y: None Motion carried 4-0. ITEM 14: REPORT FROM CITY MANAGER None. ITEM 15: REPORT FROM CITY ATTORNEY No report ITEM 16: REPORT FROM CITY COUNCILORS Mayor Bode read a statement relating to a recently completed performance review of the City Manager. That statement was signed by all five councilors, and expressed support for Mr Hancock and the City staff. ITEM 17: NEW BUSINESS None. ITEM 18: ADJOURNMENT Ms Barnhouse moved, seconded by Mr Wilken, to adjourn. AYE: Barnhouse, Wilken, Smith, Bode NAY: None Motion carried 4-0, and the meeting was adjourned at 6:58 p.m. ~." Denise Bode, Mayor 6