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HomeMy WebLinkAbout1997.04.15_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, April 15, 1997 The Owasso City Council met in regular session on Tuesday, April 15, 1997 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4: 00 p. m. on Friday , April 11, 1997. ITEM 1: CALL TO ORDER Mayor Ewing called the meeting to order at 7:05 p.m. ITEM 2: INVOCATION The invocation was offered by Buz Walker, Managerial Department. ITEM 3: FLAG SALUTE Councilor Barnhouse led in the flag salute. ITEM 4: ROLL CALL PRESENT Danny Ewing, Mayor Joe Ramey, Vice Mayor Mary Lou Barnhouse, Councilor Michael Helm, Councilor Tracy Standridge, Councilor ABSENT STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: SPECIAL PRESENTATION Terri Houdyshell, Program Administrator for Volunteer Network Owasso, presented a certificate of appreciation to each of the councilors, in recognition of their volunteer spirit. She also presented a certificate to City Manager Rodney Ray recognizing his volunteer efforts. Owasso City Council April 15, 1997 ITEM 6: REQUEST APPROVAL OF THE MINUTES OF APRIL 1. 1997 REGULAR MEETING. Mr Ramey moved, seconded by Dr Standridge, to approve the minutes as submitted, by reference made a part hereto. A YE: Ramey, Standridge, Barnhouse, Helm, Ewing NA Y: None Motion carried 5-0. ITEM 7: REOUEST APPROVAL OF THE CLAIMS. Mr Ramey moved, seconded by Dr Standridge, that the following claims be approved as submitted: (1) General Fund $34,138.08; (2) Workers Comp SelfIns Plan $5.00; (3) Ambulance Service Fund $1,895.77; (4) E-911 $1,846.34; (5) City Garage $4,586.99; (6) Payroll $118,096.05; (7) City Garage Payroll $1,459.76. A YE: Ramey, Standridge, Barnhouse, Helm, Ewing NAY: None Motion carried 5-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR RECONSIDERATION OF A MOTION TO TABLE CONSIDERATION OF ACTION RELATING TO THE DEVELOPMENT AND ADOPTION OF AN ORDINANCE PROVIDING FOR THE ISSUANCE OF PERMITS TO COMP ANTES WISHING TO PROVIDE ELECTRICAL SERVICE WITHIN THE CORPORATE LIMITS OF THE CITY OF OWASSO. Mr Ray notified the Council that a Councilor had requested that this item be placed on the agenda. Any Councilor who voted in the affirmative at the March 18, 1997 Council meeting on a motion to table an item that related to the electrical permit issue, could move to reconsider the item. There was no motion to reconsider, therefore the item was removed from the agenda. 2 Owasso City Council ITEM 9: April 15, 1997 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #543, AN ORDINANCE RELATING TO THE ISSUANCE OF PERMITS TO COMPANIES WHO DESIRE TO PROVIDE ELECTRICAL SERVICE TO CUSTOMERS WITHIN THE CORPORATE LIMITS OF THE CITY OF OW ASSO, PROVIDING FOR AN EFFECTIVE DATE, ESTABLISHING CRITERIA FOR THE ISSUANCE OF SUCH PERMIT, AND REQUIRING THE PAYMENT OF CERTAIN FEES AND CHARGES FOR USE OF THE MUNICIPALITY'S RIGHTS-OF-WAYS AND EASEMENTS. With no action being taken on item #8, this item was removed from the agendao ITEM 10: CONSIDERATION AND APPROPRIA TE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE FINAL PLAT FOR LAKESHORE GREENS. LOCATED NORTH OF THE NORTHEAST CORNER OF EAST 86TH STREET NORTH AND MINGO ROAD. CONTAINING 14.18 ACRES. Mr Rooney presented the request from the Larkin Bailey Foundation for the review of a final plat for Lakeshore Greens. Lakeshore Greens is located north of the northeast corner of East 86th Street North and Mingo Road along the golf course. The property is zone planned unit development, with the underlying zoning designated as RM-1 (Residential Multi-Family Low Density). This zoning allows for multi-family housing, but no tax credit, low income, nor rent subsidized housing is proposed by the applicant. The final plat and site plan have been approved by the Planning Commission, and DEQ has issued permits for the construction of water and sanitary sewer lines. Construction plans have been submitted to the Public Works Department and to DEQ. Mr Ramey moved, seconded by Dr Standridge, to approve the final plat for Lakeshore Greens. A YE: Ramey, Standridge, Barnhouse, Helm, Ewing NAY: None Motion carried 5-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE OF IMPROVEMENTS TO THE STREETS AND STORMWATER DRAINAGE SYSTEMS CONSTRUCTED TO SERVE BRENTWOOD PARK, AN ADDITION TO THE CITY OF OWASSO, TULSA Q.OUNTY, OKLAHOMA. The request for acceptance of streets and storm water drainage system for Brentwood Park was brought to the Council by Mr Lutz. The addition is located between 86th St N and 96th St N, 3 Owasso City Council April 15, 1997 just east of Brentwood Estates. The final inspection on the streets and stormwater drainage systems was conducted on March 27, 1997, and a punch list was forwarded to the developer on March 31. All punch list items have been corrected. A one-year storm drainage maintenance bond and a two-year street maintenance bond have been provided and will become effective upon Council acceptance of the infrastructure improvements. Dr Standridge moved, seconded by Ms Barnhouse, to accept the streets and stormwater drainage systems constructed to serve Brentwood Park. A YE: Standridge, Barnhouse, Helm, Ramey, Ewing NA Y: None Motion carried 5-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE A WARD OF A CONTRACT FOR STREET REPAIRS ON 129TH EAST A VENUE AT THE SIXTH GRADE CENTER. Mr Lutz said that this project consists of repairing two areas of pavement in the north-bound land of 129th East Ave near where the new Sixth Grade Center is being constructed. The work is to be performed immediately prior to the construction of the school acceleration and deceleration lanes, which will abut the repair areas. The project was advertised and two bids were received in March. Both bids were considerably higher than the engineer's estimate, and the decision was made to reject the bids and re-bid the project. Three bidders responded to the re-bid, with bids being opened on April 9, 1997. The apparent low bidder was still approximately $5400 more than the engineer's estimate, however, staff recommended accepting the low bid. Funds for the project are available from the General Fund's Reserve and a supplemental appropriation to the Street Department Budget will be required to fund the project. A request for the appropriation will be made at the May 20th Council meeting. Mr Ramey moved, seconded by Ms Barnhouse, to award a contract to Horizon Construction Co of Owasso, OK in the amount of $20,972.19, for the repair of 129th E Ave at the Sixth Grade Center, consistent with bid specifications. A YE: Ramey, Barnhouse, Standridge, Helm, Ewing NA Y: None Motion carried 5-0. 4 Owasso City Council April 15, 1997 ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOUEST FOR THE PURCHASE OF A FLEXWING CUTTER AND FOR A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $7434 TO THE GENERAL FUND'S STREET DEPARTMENT BUDGET FOR THE PURPOSE OF FUNDING THE PURCHASE. AND AUTHORIZATION FOR PAYMENT TO THE VENDOR UPON DELIVERY OF THE EQUIPMENT. During preparations for the 1997 mowing season, the Street Division of the Public Works Department determined that extensive repairs would be needed on the 15-foot flex-wing rotary cutter. The cutter is approximately 11 years old, and repairs were estimated to be as much as $6500. Mr Carr said that, as a alternative, preliminary quotes were requested from three vendors for a new unit. The quotes ranged from $9250 to $11,000. Sealed bids were then requested from five vendors. Four bids were received, with the apparent low bidder being Bolt Equipment Co of Broken Arrow, OK. Dr Standridge moved, seconded by Ms Barnhouse, to approve the purchase of a Farmhand RC 1550 Flex-Wing Cutter from Bolt Equipment Company, Broken Arrow, OK, in the amount of $7437; approval of a supplemental appropriation to the Street Division's budget in the amount of $7437; and authorization for payment upon delivery of the equipment. A YE: Standridge, Barnhouse, Helm, Ramey, Ewing NAY: None Motion carried 5-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REPORT FROM THE AMBULANCE ORDINANCE REVIEW TEAM. Chief Allen reviewed a report to the Council from the Ambulance Ordinance Review Team. Ordinance #369 was adopted in June 1987, providing for minimum service requirements and certifications levels of personnel. The provisions of the ordinance were to remain in effect for ten years, with a review conducted prior to that time. The review team recommended that a review of the ordinance be conducted every five years instead of ten and that an ongoing evaluation of the effectiveness of the ordinance be conducted by the Fire Chief. Mr Helm moved, seconded by Mr Ramey, to receive and accept the report of the Ambulance Ordinance Review Team; that the $2.00 surcharge on citizen's utility bills be extended; that a review of the ordinance be conducted every five years instead of ten years; that the Fire Chief evaluate the effectiveness of the ordinance and submit proposals as needed to ensure the continued effectiveness of the ambulance service; and that the City Attorney be authorized to draft a new ordinance containing the proposed changes. 5 Owasso City Council April 15, 1997 AYE: Helm, Ramey, Standridge, Bamhouse, Ewing NAY: None Motion carried 5 -0. ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AMENDMENT AND RENEWAL TO THE ENHANCED 911 INTERLOCAL AGREEMENT. Chief Alexander is the representative from the City of Owasso to the Regional Enhanced 911 Board, and reported that at a recent meeting the Board voted to recommend that Skiatook and Collinsville exchanges be allowed to participate in the Tulsa Regional 911 System. Each jurisdiction that is a member of the system must sign an amendment to the interlocal agreement to allow the participation of new jurisdictions in the system. The amendment also renews each local government's participation in the regional system for another year. Ms Bamhouse moved, seconded by Dr Standridge, to approve an amendment to the E911 Interlocal Agreement allowing Skiatook and Collinsville exchanges to join those exchanges already in the system, and renewing the existing amended interlocal agreement as required by the Attorney General of the State of Oklahoma. AYE: Bamhouse, Standridge, Helm, Ramey, Ewing NAY: None Motion carried 5 -0. ITEM 16: REPORT RELATING TO THE STATUS OF THE CONSTRUCTION OF IMPROVEMENTS BY THE YMCA TO THE OWASSO RECREATION CENTER. Mr John Swift, CEO of the YMCA of Greater Tulsa, was present and provided an update on the construction; and Gary Orr, City Building Inspector, provided a written construction update. ITEM 17: REPORT FROM CITY MANAGER Mr Ray asked Ms Terri Houdyshell, Program Administrator for Volunteer Network Owasso, to make a special report. Ms Houdyshell announced that Mr Roger Voss has been selected as Volunteer of the Quarter through a nomination process. ITEM 18: REPORT FROM CITY ATTORNEY No report. IN Owasso City Council April 15, 1997 ITEM 19: REPORT FROM CITY COUNCILORS No report. ITEM 20: UNFINISHED BUSINESS Councilor Standridge discussed his decision to request that a reconsideration of action taken on March 18, 1997 to table action relating to the development and adoption of an electrical ordinance, be placed on this agenda; and his subsequent decision to remove his support of the ordinance at this time. ITEM 21: NEW BUSINESS None. ITEM 24: ADJOURNMENT Mr Ramey moved, seconded by Dr Standridge, to adjourn. AYE: Ramey, Standridge, Barnhouse, Helm, Ewing NAY: None Motion carried 5 -0, and the meeting was adjournei zl "W' )L 1 d7iQLAAA�lM SY Marci outwell, City Clerk 7