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Home My WebLink About2020.01.07_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting Tuesday, January 7, 2020 - 6:30 pm 1. Call to Order Chair Chris Kelley 2. Roll Call RECEIVED JAN 0 3 2020 �S City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - December 17, 2019, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action to award a bid for the Water Meter replacement Program Travis Blundell Staff recommends awarding the bid to Second Sight Systems, LLC, of Barnhart, Missouri, to include the base bid, alternate #1 and alternate #2 in the amount of $237,140.00 and authorization for the Chair to execute the agreement. 6. Consideration and appropriate action to award a bid for the Water Meter Replacement Program Materials Travis Blundell Staff recommends awarding the bid to Core and Main LP, of Owasso, Oklahoma, and authorization for the Chair to execute the contract for the purchase of the following water materials: • 40 Series Re- setter at $73.40 per unit • Carson 2200 Meter Can at $24.95 per unit • Sigma Cast Iron Lid at $13.15 per unit 7. Report from OPWA Manager 8. Report from OPWA Attorney 9. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - pay period ending date December 21, 2019 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) OPWA January 7, 2020 Page 2 11. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 W on Friday, January 3, 2020. Chris GarrettvQeputy City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a dlsabflfty, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowosso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING Tuesday, December 17, 2019 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, December 17, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hail, 200 South Main Street, at 6:00 pm on Friday, December 13, 2019. 1. Call to Order Chair Chris Kelley called the meeting to order at 7:22 pm. 2. Roll Call Present Chair- Chris Kelley Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi Absent Vice Chair- Bill Bush Trustee - Kelly Lewis 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -December 3, 2019, and December 10, 2019, Regular Meetings B. Approve claims Mr. Dunn moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $1,138,079.18. YEA: Bonebrake, Dunn, Kelley NAY: None Motion carried: 3 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports- pay period ending date December 7, 2019 • Monthly Budget Report - November 2019 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Works Authority December 17, 2019 Page 2 9. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Dunn, Kelley NAY: None Motion carried: 3 -0 and the meeting adjourned at 7:23 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk Fund 61 OPWA Claims List - 1/7/2020 Vendor Name Payable Description Payment Amount AEP /PSO ELECTRIC USAGE $1,563.87 AT &T CONSOLIDATED PHONE $151.62 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - $38.73 BANCFIRST NOV, $55,960.40 CITY OF OWASSO ADMIN OVERHEAD $25,000.00 JPMORGAN CHASE BANK ACADEMY - SUPPLIES $54.95 JPMORGAN CHASE BANK ATLAS AIR -MAINT FEE $1,180.00 JPMORGAN CHASE BANK CAMFIL- FILTERS $57.32 JPMORGAN CHASE BANK CDW -PC $2,421.00 JPMORGAN CHASE BANK DOLLAR GENERAL- SUPPLI $18.75 JPMORGAN CHASE BANK EMPL APPRECIATION $82.47 JPMORGAN CHASE BANK HOME DEPOT - FLOODLIGHT $99.97 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $462.40 JPMORGAN CHASE BANK PARTY CITY- SUPPLIES $37.97 JPMORGAN CHASE BANK REASORS- SUPPLIES $106.25 JPMORGAN CHASE BANK SAMS - SUPPLIES $136.70 STANDLEY SYSTEMS, LLC COPIER MAINT $234.37 UNIFIRST HOLDINGS LP UNIFORM SERVICE $111.32 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $50.58 OPWA ADMINISTRATION -Total $31,808.27 JPMORGAN CHASE BANK AMAZON -WATER FOUNTAIN $1,019.99 STACEY HILLIS PORTABLE TOILETS $310.00 OPWA BUILDING RENOVATION -Total $1,329.99 BANCFIRST 800469017109B $55,960.40 BANCFIRST 800470015/090 $23,361.34 BANCFIRST 800471013 /SANTA FEE $14,375.74 BANCFIRST 800472011 1RANCH CREEK $25,377.32 BANCFIRST FY19 WWTP -OWRB FAP LOAN $84,891.80 OPWA DEBT SERVICE -Total $203,966.60 AEP /PSO ELECTRIC USAGE $146.61 JPMORGAN CHASE BANK BURNS - RENTAL $45.00 JPMORGAN CHASE BANK LOWES - SUPPLIES $81.02 JPMORGAN CHASE BANK P &K EQUIP -LEAF BLOWER $239.99 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FE $4,463.41 UNIFIRST HOLDINGS LP UNIFORM SERVICE $53.34 RECYCLE CENTER -Total $5,029.37 AT &T CONSOLIDATED PHONE $12.43 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - $2,779.87 NOV, COVANTA LANCASTER, INC TIPPING FEES $2,354.98 JPMORGAN CHASE BANK BIXBY- SERVICE $1,000.00 1 Claims List - 1/7/2020 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK BUMP2BUMP- CLEANER $5.74 JPMORGAN CHASE BANK BUMP26UMP - FITTING $13.48 JPMORGAN CHASE BANK BUMP26UMP- GLOVES $18.99 JPMORGAN CHASE BANK BUMP26UMP -PARTS $287.65 JPMORGAN CHASE BANK BUMP28UMP- SUPPLIES $219.59 JPMORGAN CHASE BANK BUMP2BUMP -VALVE $126.80 JPMORGAN CHASE BANK BUMP2BUMP- VALVES $380.40 JPMORGAN CHASE BANK FASTENAL -PARTS $42.72 JPMORGAN CHASE BANK FLEETPRIDE- MIRROR $2311 JPMORGAN CHASE BANK FLEETPRIDE- SHOCKS $151.30 JPMORGAN CHASE BANK INLAND TRUCK -PARTS $1,210.34 JPMORGAN CHASE BANK KIMS -HOSES $193.13 JPMORGAN CHASE BANK LOWES- FITTINGS $41.16 JPMORGAN CHASE BANK LOWES- SUPPLIES $113.94 JPMORGAN CHASE BANK LOWES -TOOL $8.52 JPMORGAN CHASE BANK LOWES -TOOLS $39.48 JPMORGAN CHASE BANK REP SVCS -VALVE REPL $2,231.66 JPMORGAN CHASE BANK SAMS- SUPPLIES $27.18 JPMORGAN CHASE BANK SEMI TRUCK -WASH $420.00 JPMORGAN CHASE BANK TULSA AUTO SPR- SERVIC $285.60 THE METROPOLITAN ENVIRONMENTAL MET ASSESSMENT $7,877.00 TRUS UNIFIRST HOLDINGS LP UNIFORM SERVICE $198.06 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $44.23 REFUSE COLLECTIONS • Total $20,107.36 JPMORGAN CHASE BANK CDW- FILTERS FOR MONIT $119.81 JPMORGAN CHASE BANK CDW- MONITORS $544.00 JPMORGAN CHASE BANK CDW -PC $1,614.00 JPMORGAN CHASE BANK CDW- REFUND UB- PRIVACY ($119.81) TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $1,557.96 TYRONE EUGENE DINKINS METER READER $1,675.50 UTILITY BILLING -Total $5,391.46 AEPIPSO ELECTRIC USAGE $7,161.52 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - $259.46 NOV, JPMORGAN CHASE BANK ATWOODS- ANTIFREEZE $46.14 JPMORGAN CHASE BANK ATWOODS -BOLTS $3.00 JPMORGAN CHASE BANK COMM POWER -PARTS $158.73 JPMORGAN CHASE BANK CORE &MAIN- MATERIALS $421.25 JPMORGAN CHASE BANK CORE &MAIN -PARTS $11,200.50 JPMORGAN CHASE BANK CORE &MAIN- REPAIR $336.00 JPMORGAN CHASE BANK CPRE &MAIN -PAINT $130.08 2 Claims List - 1/7/2020 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK INTERSTATE - BATTERIES $284.00 JPMORGAN CHASE BANK INTERSTATE - BATTERY $133.90 JPMORGAN CHASE BANK LOWES -FIRE EXT $28.46 JPMORGAN CHASE BANK LOWES- MATERIALS $58.74 JPMORGAN CHASE BANK LOWES- SUPPLIES $106.23 JPMORGAN CHASE BANK OREILLY -HOSE $1.74 JPMORGAN CHASE BANK OREILLY - SUPPLIES $89.92 JPMORGAN CHASE BANK SEWER EQUIP- REFUND ($42.25) JPMORGAN CHASE BANK TRAVELEXPENSE $28.64 MIKE OZBUN ENTERPRISE INC SERVICE $600.00 TREASURER PETTY CASH VEHICLE TAG $44.50 UNIFIRST HOLDINGS LP UNIFORM SERVICE $178.42 WASHINGTON CO RURAL WATER DISTRICT MORROW LS WATER $19.80 WASTEWATER COLLECTIONS -Total $21,248,78 AEPIPSO ELECTRIC USAGE $30,117.97 AT &T CONSOLIDATED PHONE $74.60 JPMORGAN CHASE BANK ACCURATE ENV -TEST $25.00 JPMORGAN CHASE BANK AMAZON -COAT RACK $28.99 JPMORGAN CHASE BANK AMAZON -FEE $119.00 JPMORGAN CHASE BANK AMAZON- FILERTS $71.64 JPMORGAN CHASE BANK ATWOODS- GLOVES $7.99 JPMORGAN CHASE BANK SUMP26UMP- CLAMPS $1.58 JPMORGAN CHASE BANK ENV RESOURCE -FEE $179.52 JPMORGAN CHASE BANK GRAINGER- BEAKERS $85.26 JPMORGAN CHASE BANK GRAINGER -FUSES $128.20 JPMORGAN CHASE BANK GRAINGER- REAGENT $98.47 JPMORGAN CHASE BANK HACH- REAGENTS $85.85 JPMORGAN CHASE BANK HACH - TUBING $352.04 JPMORGAN CHASE BANK HOME DEPOT- HARDWARE $37.57 JPMORGAN CHASE BANK HOME DEPOT -PARTS $18.14 JPMORGAN CHASE BANK HOME DEPOT -TOOLS $357.11 JPMORGAN CHASE BANK KOMLINE -BELT $780.00 JPMORGAN CHASE BANK KUM &GO -ICE $17,97 JPMORGAN CHASE BANK LOCKE- SUPPLIES $25.33 JPMORGAN CHASE BANK LOWES -PARTS $14.76 JPMORGAN CHASE BANK NCL OF WISC- BEAKERS $150.15 JPMORGAN CHASE BANK NCL OF WISC - REAGENT $178.78 JPMORGAN CHASE BANK OREILLY -PARTS $17.76 JPMORGAN CHASE BANK ROYAL FILTER - FILTERS $864.43 JPMORGAN CHASE BANK WALMART -WATER $25.89 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REM $21,146.65 3 Claims List - 1/7/2020 Fund Vendor Name Payable Description Payment Amount 61 OPWA MIKE OZBUN ENTERPRISE INC RECONDITION & REPAIR 1 -HY $1,180.00 SCHUERMANN ENTERPRISES, INC CLARIFIER 4 FLOW METER - $12,500.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $163.26 WASTEWATER TREATMENT -Total $68,853.91 AEP IPSO ELECTRIC USAGE $395.40 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - $68.50 NOV, CORE & MAIN R9001 REGISTERS $63,395.80 JET TRUCKING, LLC DIRT $675.00 JET TRUCKING, LLC DIRT - WATER DEPT INV # 4 $110.00 JPMORGAN CHASE BANK ACADEMY - FLASHLIGHT $14.98 JPMORGAN CHASE BANK ACCURATE ENV - TESTING $805.00 JPMORGAN CHASE BANK ATWOODS- SUPPLIES $26.56 JPMORGAN CHASE BANK BROWN FARMS -SOD $100.00 JPMORGAN CHASE BANK CDW- TOUGHBOOK $2,094.06 JPMORGAN CHASE BANK CORE &MAIN - SUPPLIES $7,428.98 JPMORGAN CHASE BANK CORNERSTONE -KEY $5.30 JPMORGAN CHASE BANK GREENHILL -ROCK $293.83 JPMORGAN CHASE BANK LOWES -PVC PIPE $39.76 JPMORGAN CHASE BANK LOWES-REBAR PINS $109.00 JPMORGAN CHASE BANK OREILLY -BLUE DEF $26.00 JPMORGAN CHASE BANK TRAVELEXPENSE $83.66 JPMORGAN CHASE BANK TWIN CITIES - CONCRETE $100.00 JPMORGAN CHASE BANK VERMEER- REPAIR $1,492.01 TREASURER PETTY CASH CDL RENEW- ELLIOT $56.50 TULSA WORLD PUBLICATIONS $152.52 UNIFIRST HOLDINGS LP UNIFORM SERVICE $274.92 WATER -Total $77,747,78 OPWA -Total $435,483.52 67 OPWA SALES TAX BANCFIRST 2016 NOTE FISCAL AGENT FE $2,500.00 BANCFIRST 800650012/2016 NOTE $233,743.58 BANCFIRST 800730038/2018 NOTE $95,003.33 OPWA STF DEBT SERVICE -Total $331,246.91 OPWA SALES TAX - Total $331,246.91 69 OPWA SALES TAX SUB MORROW PLACE INVESTMENT GROUP LLC DEVELOPMENT AGREEMENT $4,875.34 ACCOUN OPWA ST SUB -DEBT SERV -Total $4,875.34 OPWA SALES TAX SUB ACCOUN -Total $4,875.34 OPWA Grand Total $771,605.77 4 sd ne4 EGOPIQ • REAL Cl-', • REAL C —m-11y TO: FROM: SUBJECT: DATE: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) Travis Blundell Assistant Public Works Director Water Meter Replacement Program Bid Award January 3, 2020 BACKGROUND: In 2013, Public Works staff performed an assessment of the commercial and residential water meters. The assessment revealed that the water meters were nearing the recommended age of replacement, the water meter reading equipment was becoming obsolete and could not be repaired due to age, and the software utilized by Utility Billing was not compatible with the water meter software. Additionally, Utility Billing was creating an average of 300 work orders a month for the Water Division to go back out in the field to re -read meters for accuracy assurance. As a result of the assessment and the importance of ensuring the City has accurate water meters for customer billing, Public Works staff determined it was essential to propose a water meter replacement program. On July 15, 2014, the OPWA approved the water meter replacement program. Over the last five (5) years, the Water Division has replaced 7,150 water meters of the 10,100 water meters in the water distribution system while continuing to provide quality service to the citizens. The remaining water meters that still need to be changed out are located in the City's oldest neighborhoods, such as Original Town, Ator, Elm Creek and Three Lakes. During a recent assessment of the remaining water meters, it was determined that in addition to replacing the water meters, there is a need to replace approximatelyl,250 water meter cans and install 1,635 re- setters. Due to the anticipated additional work of installing meter cans and re- setters along with changing out the water meter, the Water Division staff has determined it cannot complete the water meter change out program in the desired time frame and maintain the water distribution system at the expected level. As a result, staff is proposing to hire a contractor to perform the labor portion of the remaining project. PROPOSED WATER METER REPLACEMENT AGREEMENT: The proposed agreement includes a base bid and two (2) alternates. The base bid includes changing out two thousand one hundred and seventy -two (2,172) meters, one thousand one hundred and twenty -four (1,124) meter cans and installing one thousand four hundred and sixty - four (1,464) re- setters. Add Alternate one includes changing three hundred and one (301) meters, ninety -five (95) meter cans and installing one hundred and fifty -five (155) re- setters. Add Alternate two includes changing out one hundred and twelve (112) meters, thirty (30) meter cans and installing sixteen (16) re- setters. Materials needed for this contract will be provided by the Owasso Public Works Authority. BID ADVERTISEMENT: The project was advertised in November of 2019, with a mandatory pre -bid meeting on December 12. Bids were officially opened on December 19, with four (4) contractors submitting bids. The bid results include the base bid and two (2) alternates, are summarized below. Bidder Base Bid Add. Alt 1 Add. Alt 2 Total Goins Enterprises $304,860.00 $32,005.00 $10,325.00 $347,190.00 Utility MGMT & Const. $264,100.00 $28,990.50 $7,455.00 $300,545.00 RTS Water Solution $234,569.00 $25,041.60 $7,973.51 $267,584.11 Second Sight Systems 1205,020.00 124,310.00 $7,810.00 $237,140.00 FUNDING: Funding is available in the FY 2020 Water Divisions operation budget to fund the labor for the base bid and the two alternates. RECOMMENDATION: Staff recommends awarding the bid to Second Sight Systems, LLC, of Barnhart, Missouri, to include the base bid, alternate #1 and alternate #2 in the amount of $237,140.00 and authorization for the Chair to execute the agreement. ATTACHMENTS: Agreement Bid Tab SECTION 00300 AGREEMENT THIS AGREEMENT is dated as of the January 7, 2020, by and between the OWASSO PUBLIC WORKS AUTHORITY (hereinafter called OWNER) and Second Sight Systems, LLC. (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. WORK CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: FY 2019 -2020 WATER METER REPLACEMENT PROJECT OWASSO PUBLIC WORKS AUTHORITY ARTICLE 1. WORK The work is generally described as removing existing 5/8 x 3/4 Neptune meters and replacing them with new AMR R900i electronic 5/8 x % meters (approx. 2500); install re setters as needed called out by the contract ( approx. 1450); and remove and replace approximately (1150) standard round Carson cans with new cans as called out by the contract or owner. Meters, cans, re setters, gaskets and connectors will be provided by the OWNER, all other miscellaneous material called out within the contract will be provided by the CONTRACTOR. CONTRACTOR will be responsible for certain paperwork including but not limited to serial numbers old/new, and meter readings old/new in coordination with the OWNER! UTILITY. Work will include dress up of work areas and all other matters called out with the contract documents. ARTICLE 2. DEPARTMENT The project has been assigned by OWNER to the responsible City Department. The Department Director, or his/her duly authorized representative, who is hereinafter called UTILITY representative, will assume all duties and responsibilities and will have the rights and authority assigned to DEPARTMENT in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 3. CONTRACT TIME 3.1 The Work will be substantially completed within One hundred eighty (180) calendar days from the date of Notice to Proceed; and completed and ready for final payment in accordance with the General Conditions within Two hundred twenty (220) calendar days from the date of Notice to Proceed, which will be on or before 2020. AGREEMENT 0510 00300 - Page 1 of I I 3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not substantially complete within the time specified in paragraph 3.1 above, plus any extensions thereof allowed in accordance with the General Conditions. They also recognize the delays, expense and difficulties involved in proving in a legal or arbitration preceding the actual loss suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER Two Hundred Dollars ($200.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for substantial completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time specified in paragraph 3.1 for completion and readiness for final payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER Two Hundred Dollars ($200.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for completion and readiness for final payment. ARTICLE 4. CONTRACT PRICE 4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid. 4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that the determination of actual quantities and their classification is to be made by the OWNER at the time of application for payment. 4.3 CONTRACT AMOUNT: Contract amount is two hundred thirty -seven thousand one hmrdred forty dollars and 00 /100 ($237,140.00). ARTICLE 5. PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment in accordance with the General Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications for Payment will be processed by OWNER as provided in the General Conditions. 5.1 Progress Payments. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with the Owasso Public Works Authority's Payment Schedule included as Exhibit "B" to this Agreement during construction as provided below. All progress payments will be on the basis of the progress of the Work. 5.1.1 Progress payments shall not exceed an amount equal to 90% of the WORK. completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of the contract amount. 5.12 Upon completion in excess of fifty percent (50 %) of the total contract amount, OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of the Contract Price, less such amounts as OWNER shall determine in accordance with the 0510 00300 - Page 2 of I I General Conditions, provided that OWNER has determined that satisfactory progress is being made, and upon approval by the Surety. 5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with the General Conditions, OWNER shall pay the Contract Price. ARTICLE 6. CONTRACTOR'S REPRESENTATIONS In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 6.1 CONTRACTOR has familiarized himself/herself with the nature and extent of Contract Documents, Work, locality, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that in any manner may affect cost, progress or performance of the Work. 6.2 CONTRACTOR has studied carefully all reports or explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except underground facilities) which have been identified in the Supplementary Conditions as provided in the General Conditions. Contractor accepts the determination set forth in the General Conditions of the extent of the "technical data" contained in such reports and drawings upon which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are not Contract Documents and may not be complete for Contractor's purposes. Contractor acknowledges that Owner and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to underground facilities at or continuous to the site. Contractor has obtained and carefully studied (or assume responsibility for having done so) all such additional supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by Contractor, and safety precautions and programs incident thereto. Contractor does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times and in accordance with the other terms and conditions of the Contract Documents. 6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests and studies of such reports and related data in addition to those referred to in paragraph 6.2 as (s)he deems necessary for the performance of the Work at the Contract price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents; and no additional examinations, investigations, tests, reports or similar data are or will be required by CONTRACTOR for such purposes. 0510 00300 - Page 3 of 11 6.4 CONTRACTOR has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports, studies or similar information or data in respect of said Underground Facilities are or will be required by CONTRACTOR in order to perform and furnish the Work at the Contract Price within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including the General Conditions. 6.5 CONTRACTOR has correlated the results of all such observations, examinations, investigations, tests, reports and data with the terms and conditions of the Contract Documents. 6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. 6.7 CONTRACTOR has obligated himself/herself to the OWNER to be responsible for the workmanship, labor and materials (any supplied by contractor) used in the project for one (1) years after the project has been accepted by the OWNER. 6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials and other items necessary for the completion of the project. The OWNER has issued him a Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement. ARTICLE 7. CONTRACT DOCUMENTS The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the following: 7.1 This Agreement (pages I to 6 inclusive). 7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement. 7.3 Advertisement for Bids (Section 00100). 7.4 Requirements for Bidders (Section 00110). 7.5 Instructions to Bidders (Section 00120). 7.6 Bid (Section 00200). 7.7 Bid Bond (Section 00210). 7.8 Bid Affidavits (Section 00220). 7.9 Statement of Bidders Qualifications (Section 00230). AGREEMENT 0510 00300 - Page 4 of 11 7. 10 Certificate of Non-Discrimination (Section 00240). 7.11 Performance Bond (Section 00410). 7.12 Maintenance Bond (Section 00420). 7.13 Statutory payment Bond (Section 00430). 7.14 Notice of Award (Section 00510). 7.15 Notice to Proceed (Section 00520). 7.16 Change Order (Section 00600). 7.17 General Conditions (Section 00700). 7.18 Project Specifications (Section 00800). 7.19 Special Provisions (Section 00900). 7.20 Special Provisions for Traffic Striping (Section 009 10) 7.21 Project Drawings, consisting of Sheets _ to _ , inclusive. 7.22 Addendum Numbers _ to inclusive. No Addendums. 7.23 Documentation submitted by CONTRACTOR prior to Notice of Award (pages _ to inclusive). 7.24 Any Modification, including Change Orders, duly delivered after execution of Agreement. There are no Contract Documents other than those listed above in this Article 7. The Contract Documents may only be altered, amended or repealed by a Modification (as defined in the General Conditions). ARTICLE 8. MISCELLANEOUS 8.1 Terms used in this Agreement which are defined in the General Conditions shall have the meanings indicated in the General Conditions. 8.2 No assig orient by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law) and unless specifically stated to the contrary in 0510 00300 - Page 5 of 11 any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents, 8.3 OWNER and CONTRACTOR each binds himself/herself, his/her partners, successors, assigns, and legal representatives to the other party hereto, his /her partners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. 8.4 The Agreement (or remaining portions thereof) should continue in effect, be valid and binding upon both parties even if a provision or part of the Contract Documents should be held void or unenforceable by law. IN WITNESS WHEREOF, the parties hereby have signed this Agreement in triplicate. One counterpart has been delivered to CONTRACTOR, the remaining two belong to OWNER. All portions of the Contract Documents have been signed by OWNER and CONTRACTOR. This Agreement will be effective on January 7, 2020. OWNER: OWASSO PUBLIC WORKS AUTHORITY CONTRACTOR: By By Chris Kelley, OPWA Chair (SEAL) (SEAL) ATTEST: Title Juliann M. Stevens Address for giving notices: Owasso Public Works Authority PO Box 180 Owasso, OK 74055 0510 00300 - Page 6 of 11 12119/2019 -2:00 PM - City of Owasso CITY OF OWASSO, OKLAHOMA 2019 WATER METER REPLACEMENT PROd C Bidder E T Rue Bid OR AddAhl AddAlt2 Total 1 2, 3 4 COINS ENTERPRISES MGMT &CONST. RTSWATERSOLUTION SECOND SIGBT5YSTEMS S 304,860.00 S 264,100.00 $ 234.569.00 5 205.020.001 S 32,005.00 S 28,99050 S 25,041.60 S 24,310.00 S 10.325.00.5' S 7.455.00 S 797351 S 71810.00 347,190.00 5 300.54550 S' "267584.11 S '237,140.00 I( .�Pto'eMAdministntor, do hereb ,'thebidtw= edandtudaloud7han=b= r idedontlussbeet resent the actual bid atoountafleretmrswae identufied and xd' dasmeunit itiu jF�arlF�aais Si ode sd REAL Geepl. • REAL ChOM, • REAL Lemmunlly TO: FROM: SUBJECT: DATE: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) Travis Blundell Assistant Public Works Director Water Meter Replacement Program Materials Bid Award January 3, 2020 BACKGROUND: In 2013, Public Works staff performed an assessment of the commercial and residential water meters. The assessment revealed that the water meters were nearing the recommended age of replacement, the water meter reading equipment was becoming obsolete and could not be repaired due to age, and the software utilized by Utility Billing was not compatible with the water meter software. Additionally, Utility Billing was creating an average of 300 work orders a month for the Water Division to go back out in the field to re -read meters for accuracy assurance. As a result of the assessment and the importance of ensuring the City has accurate water meters for customer billing, Public Works staff determined it was essential to propose a water meter replacement program. On July 15, 2014, the OPWA approved the water meter replacement program. Over the last five (5) years, the Water Division has replaced 7,150 water meters of the 10,100 water meters in the water distribution system while continuing to provide quality service to the citizens. The remaining water meters that still need to be changed out are located in the City's oldest neighborhoods, such as Original Town, Ator, Elm Creek and Three Lakes. During a recent assessment of the remaining water meters, it was determined that in addition to replacing the water meters, there is a need to replace approximatelyl,250 water meter cans and install 1,635 re- setters. Due to the anticipated additional work of installing meter cans and re- setters along with changing out the water meter, the Water Division staff has determined it cannot complete the water meter change out program in the desired time frame and maintain the water distribution system at the expected level. As a result, staff proposes to hire a contractor to perform the labor portion of the remaining project. PROPOSED WATER MATERIAL CONTRACT: In an effort to reduce the cost of the water meter replacement contract, staff is proposing to purchase all the water materials that will need to be replaced. There will be approximately 1635 re- setters and 1250 meter cans and lids purchased with this contract. BID ADVERTISEMENT: Bids for water materials were advertised on November 20, and November 27, 2019. Bids were officially opened on December 19, with two (2) vendors submitting bids. The bid results per unit costs are as follows: Bidder 40 Series Re- Setters Carson 2200 Meter Cans Sigma Cast Iron Water Meter Lids Core and Main $73.40 $24.95 $13.15 Utility Supply 76.99 $25.14 $13.01 Core and Main LP, is the lowest responsible bidder for two of the three items. As a matter of efficiency, staff is proposing to award all three bid items to Core and Main LP. FUNDING: Funding is available in the Water Divisions operation budget. RECOMMENDATION: Staff recommends awarding the bid to Core and Main LP, of Owasso, Oklahoma, and authorization for the Chair to execute the contract for the purchase of the following water materials: • 40 Series Re- setter at $73.40 per unit • Carson 2200 Meter Can at $24.95 per unit • Sigma Cast Iron Lid at $13.15 per unit ATTACHMENT: Contract for Equipment CONTRACT FOR EQUIPMENT THIS AGREEMENT, made this 7th day of January, 2020, between the Owasso Public Works Authority (AUTHORITY), and (Core and Main LP). WITNESSETH: That for and in consideration of the sum of $73.40 per 40 series re- setter, $24.95 per Carson 2200 meter box and $13.15 per Sigma cast iron meter lid. Core & Main will furnish to AUTHORITY these materials as indicated in the specifications. 2. VENDOR agrees that the quantities listed in the specifications are minimum, and that additional purchases will be provided at the same unit cost under the terms of the specifications. The AUTHORITY shall pay the VENDOR upon acceptance of delivery of the water materials and following the submission of an invoice. 4. This Contract shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 5. This instrument, supplemented by the Contract Documents, contains the entire agreement between the parties, and no statement, promise or inducement made by either party, or the agent of either party, that is not contained in this written Contract shall be valid or binding. 6. This Contract shall not be enlarged, modified or altered except in writing, signed by the parties and endorsed hereon. 7. This Contract shall be governed by the laws of the State of Oldahoma both as to interpretation and performance. OWASSO PUBLIC WORKS AUTHORITY ATTEST: By Chris Kelley, Chairperson Juliann M. Stevens, Authority Clerk VENDOR M Julie Trout Lombardi, Authority Attorney OWASSO PUBLIC WORKS AUTHORITY PAYROLLPAYMENTREPORT PAY PERIOD ENDING DATE 12/21/19 Department Payroll Expenses Total Expenses 400 OPWA Administration 15,601.12 22,862.53 405 Utility Billing 6,640.00 12,081.47 420 Water 15,924.75 25,935.64 450 Wastewater 11,974.04 19,479.02 455 Wastewater Collection 13,107.75 21,508.84 480 Refuse 13,099.72 22,752.09 485 Recycle Center 3,115.20 4,149.29 FUND TOTAL 79,462.58 128,768.88