Loading...
HomeMy WebLinkAbout1999.01.05_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, January 5, 1999 The Owasso City Council met in regular session on Tuesday, January 5, 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Thursday, December 31, 1998. ITEM 1: CALL TO ORDER Mayor Bode called the meeting to order at 6:35 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the OPW A meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT Denise Bode, Mayor Mark Wilken, Vice Mayor Mary Lou Barnhouse, Councilor Melinda Voss, Councilor Duston Smith, Councilor ABSENT STAFF Jeff Hancock, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk ITEM 4: CONSIDERA TION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of December 15, 1998 Regular Meeting. B. Approval of Claims C. Action Relating to Ordinance #596, an Ordinance Approving Action Taken by the Owasso Public Works Authority Establishing Per Acre Assessment for Recoupment of Costs Associated With the Elm Creek Interceptor Sewer Project. D. Action Relating to Ordinance #599, an Ordinance Providing for the Annexation of 60 Acres, More or Less, Located on the East Side of North 145(h East Avenue Between East 86th Street North and East 96th Street North. E. Action Relating to Resolution #99-09, a Resolution Calling a Non-Partisan Primary and General Election Pursuant to Provisions of the Owasso City Charter for the purpose of Electing Council Members for Wards 3 & 4. Owasso City Council January 5, 1999 Ms Barnhouse moved, seconded by Ms Voss, to approve the consent agenda. The consent agenda included minutes of the December 15, 1998 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $69,030.92; (2) Workers Comp Self-Insurance $930.08; (3) Ambulance Service Fund $3,095.94; (4) E-911 $1,799.54; (5) City Garage $5,216.29; (6) Capital Improvements $1,037.20; (7) Park Development $3,375.00; (8) Capital Projects Grant $3,100..00; (9) Bond Projects Fund $13,076.00; (10) Payroll $157,230.55; (11) City Garage Payroll $3,822.64. Item C requested approval of Ordinance #596, approving action taken by the OPW A to establish per acre assessment for the recoupment of costs associated with the Elm Creek Interceptor Sewer project. Item D requested approval of Ordinance #599, armexing 60 acres located on the east side ofN l45th East Ave between E 86th St Nand E 96th St N. Item E requested approval of Resolution #99-01 calling a non-partisan Primary and General Election for the purpose of electing Council Members for Wards 3 & 4. AYE: Barnhouse, Voss, Smith, Wilken, Bode NAY: None Motion carried 5-0. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE A WARD OF A CONTRACT FOR THE PURCHASE OF TWO MANUAL DEFIBRILLATORS. Mr Hancock said that some questions had been raised concerning the purchase of manual defibrillators, and the staff requested that the item be tabled. Ms Voss moved, seconded by Ms Barnhouse, to table Item 5 until more information relating to manual difibrillators can be received by the Council. A YE: V oss, Barnhouse, Smith, Willken, Bode NAY: None Motion carried 5-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE A WARD OF A CONTRACT FOR THE PURCHASE OF AN AIR BREATHING SYSTEM. In the absence of Deputy Chief Stuckey, Mr Hancock presented the item. The compressor that was bid will be used to refill self-contained breathing apparatus/bottles. The compressor currently in use requires constant monitoring and must be allowed to cool down every 15 minutes for a IS-minute period. The new compressor will fill bottles much faster and does not require any cycle time. Two vendors responded to the request for bids, with the low bidder (Hypres Equipment) meeting all of 2 Owasso City Council January 5, 1999 the requirements specified. Mr Wilken moved, seconded by Ms Barnhouse, to award a bid to Hypres Equipment of Oklahoma City, OK for the purchase of a breathing air compressor at a cost of $18,748. AYE: Wilken, Barnhouse, Voss, Smith, Bode NA Y: None Motion carried 5-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A AMBULANCE BID. Mr Hancock also presented this item in the absence of Chief Allen. He said that bids for a new ambulance were opened on May 28, 1998, with six bids being submitted. After a review of the bids, it was determined that only one vendor was able to comply with all specifications. The staff recommended that all bids be rejected and that the Council authorized that the ambulance be re-bid, with new specifications being developed. Mr Wilken moved, seconded by Ms Voss, to rejecte all bids submitted for the purchase of an ambulance and authorize staff to re-bid. AYE: Wilken, Voss, Barnhouse, Smith, Bode NAY: None Motion carried 5-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ACCEPTANCE OF RIGHT-OF-WAY EASEMENTS SFROM JOE B WOLFE AND KRISANDRA S WOLFE; JAMES CORY RICHARDSON, JANET KAY KUHN, JOHN CARROLL RICHARDSON AND SUE MCPARTLAND; AND JAMES CORY RICHARDSON, JANET KAY KUHN AND JOt-IN CARROLL RICHARDSON TO THE CITY OF OW ASSO; AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE DOCUMENTS. Mr Lutz said that on October 15, 1998, the City Council approved eight Elm Creek Interceptor Sewer easement agreements and authorized the Mayor to execute the documents. A Notice to Proceed with the project was issued. Since that time, negotiations have continued with the remaining property owners for the remaining four easements. The Wolfes have executed their easement and the RichardsonlKuhn/McPartlands have indicated that they will execute their easements. Final discussions with the remaining landowner are being conducted. The staff recommended Council acceptance of the above-named easements and authorization for the Mayor to execute the documents. Mr Wilken moved, seconded by Ms Voss, to accept easements from Joe B Wolfe and Krisandra SWolfe; James Cory Richardson, Janet Kay Kuhn, John Carroll Richardson 3 Owasso City Council January 5, 1999 and Sue McPartland; and James Cory Richardson, Janet Kay Kuhn and John Carroll Richardson; and to authorize the Mayor to execute the documents. AYE: Wilken, Voss, Smith, Barnhouse, Bode NAY: None Motion carried 5-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTIONRELATINGTOA REQUEST FOR FINAL ACCEPTANCE OF WORK PERFORMED UNDER A CONTRACT FOR U.S. HIGHWAY 169 LANDSCAPING, BETWEEN THE CITY OF OW ASSO AND ROBINSON'S CUSTOM LANDSCAPING, AND AUTHORIZATION FOR FINAL PAYMENT. Mr Lutz presented the item. A contract was awarded to Robinson's Custom LawnlTIowing and Landscaping of Berry vi lIe, AR on October 7, 1998 in the amount of$12,910 to provide landscaping consisting of various plantings along both sides of U.S. Highway 169 between 76th St N & 86th St N. Two change orders were issued, which increased the contract amount of $15,839. Staff negotiated with the contractor to reduce the unit cost for undersized plants and to increase the number of dwarf crepe myrtle plants at the reduced unit cost, resulting in a final contract amount of $13,461.68. A final inspection was conducted on December 7, with all deficiences being corrected by December 10th. The contractor has provided a one-year maintenance bond. Mr Smith moved, seconded by Mr Wilken, to accept the work performed under a contract with Robinson's Custom Lawnmowing & Landscaping, and authorize final payment in the amount of$13,461.68. AYE: Smith, Wilken, Voss, Barnhouse, Bode NA Y: None Motion carried 5-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CLOSING FEES ASSOCIATED WITH THE PURCHASE OF THE PSO BUILDING LOCA TED ON EAST SECOND AVENUE. Ms Bishop said that the purchase of the PSO building was authorized on September 1, 1998 at a cost of $10,000 earnest money and a final payment of $365,000 at the time of closing. Additional expenditures associated with closing the purchase of the building were not authorized at that time. The building purchase was closed on Wednesday, December 15,1998, and the final payment was made. Staff recommended payment of the closing fees. Dee Sokolosky protested the use of a Tulsa title company and Tulsa attorney in the transaction. He further stated that he believes local businesses should be utilized. Mr Hancock said that the staff would be more cognizant of utilizing 4 Owasso City Council January 5, 1999 local businesses in the future. Mr Wilken moved, seconded by Ms Voss, to approve the expenditure and payment of $1906.50 to Commercial Title & Escrow Services Inc for closing fees associated with the purchase of the PSO building. AYE: Wilken, Voss, Barnhouse, Smith, Bode NA Y: None Motion carried 5-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL RATIFICATION OF CITY MANAGER'S CONTRACTING FOR TRAFFIC SIGNALIZATION REPAIRS IN AN AMOUNT IN EXCESS OF THE CITY MANAGER'S AUTHORITY. Mr Carr presented the item, stating that on December 24, 1998 a vehicular accident occurred at the intersection of East 96th Street North and Garnett Road. The vehicle involved in the accident struck the traffic signalization control cabinet housing the electrical circuitry and computer equipment that controls signalization at the intersection. A repair estimate of $15,300 was submitted by SignalTek Inc, a traffic signal maintenance company, for the repair of the existing cabinet and re-wiring of the system components. Bids were not solicited since SignalTek is a sole source supplier of the equipment and repair services in this area. SignalTek also proposed an option for the City to purchase a new control cabinet, which contains all of the system components pre-installed. The cost for the installation of a new cabinet, with the inclusion of a one-year parts warranty was quoted at $8737.50. Risk Management personnel have verified that the driver of the vehicle involved in the collision has adequate insurance coverage to support a claim entered by the City. Recovery will be sought for the expenditure associated with the repairs made by SignalTek, as well as City expenditures related to the monitoring and maintenance of the intersection following the accident. Because of safety of the intersection, the staff contacted SignalTek on December 29, 1998 and directed them to immediately install a new cabinet and control system for the intersection at a cost of $873 7.50. Staff requested City Council ratification of action taken by the City Manager to make the repairs. Ms Voss moved, seconded by Mr Smith to ratify the City Manager's actions by approving the repairs made to the intersection and to authorize payment to SignalTek of Tulsa, Ok in the amount of $8737.50. A YE: V oss, Smith, Barnhouse, Wilken, Bode NA Y: None Motion carried 5-0. 5 Owasso City Council January 5, 1999 ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOUEST FOR THE APPROVAL OF CONTRACTS FOR THE SALE OF REAL ESTATE, AUTHORIZATION FOR THE MAYOR TO EXECUTE SAME, AND AUTHORIZA TION FOR PAYMENT OF EARNEST MONEY, IF APPLICABLE. Mr Smith said that the Council has previously directed the City Manager to pursue negotiations on two sites for the construction of a new City Hall. The two sites being considered are located South of McDonald's and Texaco and on Main Street north and east of the present Police Station.. An analysis concluded that costs for both sites were almost equal. The staff has negotiated purchase options with six property owners at the Main Street site, and those Purchase Option Agreements were accepted by the City Council on December 1, 1998. The options required approval of purchase contracts no later than January 19, 1999. The Contracts for the Sale of Real Estate have been agreed to and executed by the sellers and require Council approval. Ms Voss moved, seconded by Ms Barnhouse, to approve contracts for the sale of real estate from G T Kaase and Geraldine Kaase for Lot 4, Block 10, Owasso Original Town; Mary Ellen Esposito and Dorothy Esposito for Lot 3, Block 10, Owasso original Town; Richard P Halbrook for the W12 Lot 1 & all of Lot 2, Block 15, Owasso Original Town; James Carini and Kathleen L Carini for Lot 2, Block 10, Owasso Original Town; Fred T Morgan, Mildred N Morgan, Christopher H Faith and Elaine R Faith for S50 Lot 6, Block 10, Owasso Original Town; and Independent Order of Odd Fellows Owasso Lodge #297 for N 50 of Lot 6 & all of Lot 7, Block 10, Owasso Original Town; authorization for the Mayor to execute the documents, and authorization for the payment of earnest money. AYE: Voss, Barnhouse, Smith, Wilken, Bode NA Y: None Motion carried 5-0. ITEM 13:. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF A VEHICLE FOR THE SUPPORT SERVICES DEP ARTMENT. Mr McElrath presented the item. He said that the Support Services Department has been using a 1985 Chevy S-1 0 that was passed on to them by the Public Works Department. It is used for pulling a mowing trailer and for repair parts pick-up. The Department budgeted $16,000 for the purchase of a new truck in the FY 1998-99 budget, and also has some carryover funds available. In early December sealed bids were solicited from seven local vendors. The specifications were for a vehicle with options identical to those listed in the State Bid Contract. Bids were opened on December 28, 1998, with the vehicle appearing on the State Bid being the lowest bid. Mr Wilken moved, seconded by Mr Smith, to approve the purchase of a 1999 three-quarter ton Dodge truck from Lynn Hickey Dodge under State Contract #SW90035 at a cost of$16,760. 6 Owasso City Council January 5, 1999 AYE: Wilken, Smith, Barnhouse, Voss, Bode NA Y: None Motion carried 5-0. ITEM 14:. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FROM THE LARKIN BAILEY FOUNDATION TO REZONE PROPERTY LOCA TED BETWEEN MINGO ROAD AND GARNETT ROAD AND EAST 96TH STREET NORTH AND EAST 106TH STREET NORTH; FROM AG (AGRICUL TURE) TO RS-3 (RESIDENTIAL SINGLE-F AMIL Y HIGH DENSITY), rm-2 (RESIDENTIAL MULTI-FAMILY), OL (OFFICE LIGHT), CG (COMMERCIAL GENERAL), AND CS (COMMERCIAL SHOPPING CENTER), CONTAINING 408.7 ACRES, MORE OR LESS. Mr Cates said that this item was tabled from the December 15, 1998 Council meeting because of an error in the legal description listed on the agenda. Further research revealed that the same erroneous legal description also appeared on the December 8, 1998 Planning Commission agenda. It is necessary that the item be referred back to the Planning Commission for recommendation so that the correct legal description can be listed on the agenda. Mr Wilken moved, seconded by Ms Barnhouse, to refer this zoning item back to the Owasso Planning Commission for consideration. AYE: Wilken, Barnhouse, Voss, Smith, Bode NA Y: None Motion carried 5-0. ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FROM KOURTIS PROPERTIES LLC FOR COUNCIL APPROVAL OF A PLANNED UNIT DEVELOPMENT. Mr Cates said that this item contained the same error in the legal description as the previous item and it, too, must be referred back to the Planning Commission for recommendation. Ms Voss moved, seconded by Ms Barnhouse, to refer this PUD item back to the Owasso Plmming Commission for consideration. AYE: Voss, Barnhouse, Smith, Wilken, Bode NAY: None Motion carried 5-0. 7 Owasso City Council ITEM 16: REPORT FROM CITY MANAGER No report. ITEM 17: REPORT FROM CITY ATTORNEY No report ITEM 18: REPORT FROM CITY COUNCILORS None ITEM 19: NEW BUSINESS None. ITEM 20: ADJOURNMENT Mr Wilken moved, seconded by Ms Barnhouse, to adjourn. AYE: Wilken, Barnhouse, Voss, Smith, Bode NA Y: None Motion carried 5-0, and the meeting was adjourned at 7:00 p.m. fl/MM Denise Bode, Mayor 8 January 5, 1999