HomeMy WebLinkAbout2020.01.21_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
Council Chambers, Old Central Building
109 North Birch, Owasso, OK 74055
Regular Meeting RECEIVED
Tuesday, January 21, 2020 - 6:30 pm
JAN 17 2020 _404�S
t. Call City Clerk's Office
Chair er Order
Chris Kelley Y
2. Roll Call
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and
will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - January 7, 2020, and January 14, 2020, Regular Meetings
B. Approve claims
4. Consideration and appropriate action relating to items removed from the Consent Agenda
5. Report from OPWA Manager
6. Report from OPWA Attorney
7. Official Notices to Authority (documents for acknowledgment or Information only, no
discussion or action will be taken)
• Payroll Payment Reports - pay period ending date January 4, 2020
• Monthly Budget Status Report - December 2019
8. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
9. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and
the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday January 17, 2020.
*Jl n M. Stevens, City Clerk
The City of Owasso encourages citizen participation. To request on accommodation due to a disability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to
istevens@citvofowasso.com
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
MINUTES OF REGULAR MEETING
Tuesday, January 7, 2020
The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, January 7, 2020, in
the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of
Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City
Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, January 3, 2020.
1. Call to Order
Chair Chris Kelley called the meeting to order at 6:51 pm.
2. Roll Call
Present Absent
Chair - Chris Kelley None
Vice Chair - Bill Bush
Trustee - Doug Bonebrake
Trustee - Lyndell Dunn
Trustee - Kelly Lewis
A quorum was declared present.
Staff:
Authority Manager - Warren Lehr
Authority Attorney - Julie Lombardi
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent' are considered by the Authority to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - December 17, 2019, Regular Meeting
B. Approve claims
Ms. Lewis moved, seconded by Mr. Dunn to approve the Consent Agenda, as
presented, with claims totaling $771,605.77.
YEA: Bonebrake, Dunn, Bush, Lewis, Kelley
NAY: None
Motion carried: 5 -0
4. Consideration and appropriate action relating to items removed from the Consent Agenda
None
5. Consideration and appropriate action to award a bid for the Water Meter Replacement
Program
Travis Blundell presented the item, recommending awarding the bid to Second Sight
Systems, LLC, of Barnhart, Missouri, to include the base bid, alternate #1, and alternate #2 in
the amount of $237,140.00 and authorization for the Chair to execute the agreement.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Lewis to award the bid and authorize the Chair to execute the agreement,
as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
Owasso Public Works Authority
January 7, 2020
Page 2
6. Consideration and appropriate action to award a bid for the Water Meter Replacement
Program Materials
Travis Blundell presented the item, recommending awarding the bid to Core and Main LP, of
Owasso, Oklahoma, and authorization for the Chair to execute the contract for the
purchase of the following water materials:
• 40 Series Re- setter at $73.40 per unit
• Carson 2200 Meter Can at $24.95 per unit
• Sigma Cast Iron Lid at $13.15 per unit
There were no comments from the audience. After discussion, Ms. Lewis moved, seconded
by Mr. Dunn to award the bid and authorize the Chair to execute the contract, as
recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
7. Report from OPWA Manager
None
8. Report from OPWA Attorney
None
9. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
The Chair acknowledged receipt of the following:
• Payroll Payment Reports- pay period ending date December 21, 2019
10. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
11. Adjournment
Mr. Dunn moved, seconded by Ms. Lewis to adjourn the meeting.
YEA: Bonebrake, Dunn, Bush, Lewis, Kelley
NAY: None
Motion carried: 5 -0 and the meeting adjourned at 7:02 pm.
Chris Kelley, Chair
Juliann M. Stevens, Authority Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
Tuesday, January 14, 2020
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, January 14, 2020, in the Council Chambers at
Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed
Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City
Hall, 200 South Main Street, at 6:00 pm on Friday, January 10, 2020.
1. Call to Order /Roll Call
Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm.
Present Absent
Mayor /Chair -Chris Kelley None
Vice Mayor /Vice Chair- Bill Bush
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
Councilor /Trustee - Kelly Lewis
A quorum was declared present.
2. Presentation and discussion relating to the FY 2019 Audit
Linda Jones, Mike Gibson, C.P.A. from RSM US, LLP, and Todd Ward, Audit Committee Chair
presented the item and discussion was held.
3. Discussion relating to Public Works Items
A. Application - FY 2023 Surface Transportation Program (STP) Grant for the construction of
roadway improvements on North 145th East Avenue from East 86th Street North to East
1061h Street North
B. Oklahoma Small Wireless Facilities Deployment Act and proposed regulation for locating
in public rights -of -way and easement
Dwayne Henderson presented item A and discussion was held. Roger Stevens presented item B
and discussion was held. it was further explained that both items would be placed on the
January 21, 2020, City Council agenda for consideration and action.
4. Discussion relating to codification of the Owasso Code of Ordinances
Julie Lombardi presented the item and discussion was held. It was further explained that this
item would be placed on the January 21, 2020, City Council agenda for consideration and
action.
5. Discussion relating to City Manager items
A. Vacancy- Capital Improvements Committee
B. Monthly sales tax report
C. City Manager report
Warren Lehr presented item A and discussion was held. Mr. Lehr introduced Linda Jones to
present item B and discussion was held. Mr. Lehr reported on the sale of surplus city owned
property, an upcoming road closure on 861h Street and Sheridan and lane closure on 76th Street.
6. City Councilor /Trustee comments and inquiries
None
7. Adjournment
The meeting adjourned at 7:00 pm.
Chris Kelley, Mayor /Chair
Attest:
Juliann M. Stevens, City /Authority Clerk
Actual Claims List - 01/21/2020
Fund Vendor Name Payable Description Payment
Amount
61 OPWA KELLOGG ENGINEERING, INC ENGINEERING AGREEMENT - C $25,420.00
COFFEE CREEK LIFT STATION -Total
$25,420.00
AT &T
LONG DISTANCE PHONE
$8.93
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - DEC,
$62.86
CINTAS CORPORATION
FIRST AID SUPPLIES
$43.30
CITY GARAGE
LABOR /OVERHEAD - JAN, 202
$160.58
CITY GARAGE
VEHICLE PARTS PURCH - DEC
$19.55
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - DEC, 2
$36.08
JPMORGAN CHASE BANK
JOHNSTONE- REPAIR
$51.03
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$84.76
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$678.86
PIONEER FENCE CO
SERVICE CALL
$250.00
TREASURER PETTY CASH
PARKING
$9.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$72.88
OPWA ADMINISTRATION -Total
$1,477.83
CITY GARAGE
LABORIOVERHEAD - JAN, 202
$856.51
NATIONAL WASTE & DISPOSAL, INC.
COMPACTOR AND HAUL
$189.25
BLUE ENERGY FUELS, LLC
CHARGE
$277.26
NATIONAL WASTE & DISPOSAL, INC.
RECYCLE PAPER
$207.20
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$35.56
RECYCLE CENTER -Total
$1,288,52
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - DEC,
$3,695.40
CITY GARAGE
LABOR /OVERHEAD - JAN, 202
$5,215.42
CITY GARAGE
VEHICLE PARTS PURCH - DEC
$249.70
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - DEC, 2
$2,167.75
JPMORGAN CHASE BANK
BUMP2BUMP- SUPPLIES
$5.74
LENOX WRECKER SERVICE INC
TOWING FOR REFUSE TRUCK 1
$235.00
SPOK, INC.
PAGER USE
$71.68
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$132.04
REFUSE COLLECTIONS -Total
$11,772,73
SUMNERONE INC
COPIER LEASE
$421.00
SUMNERONE INC
COPIER SUPPLIES
$277.41
TECHNICAL PROGRAMMING SERVICES
BILLING SERVICES
$1,341.83
INC
TYRONE EUGENE DINKINS
METER READER
$807.75
UTILITY BILLING -Total
$2,847.99
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - DEC,
$277.26
CITY GARAGE
LABORIOVERHEAD - JAN, 202
$1,853.08
CITY GARAGE
VEHICLE PARTS PURCH - DEC
$2,537.37
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - DEC, 2
$1,432.46
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$221.45
1
Actual Claims List - 01/21/2020
Fund Vendor Name
Payable Description
Payment
Amount
61 OPWA SPOK, INC.
PAGER USE
$45.30
TREASURER PETTY CASH
DEQ LIC TRAINING
$5.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$144.03
VERDIGRIS VALLEY ELECTRIC COOP
COFFEE CREEK ELECTRIC
$420.99
VERDIGRIS VALLEY ELECTRIC COOP
GARRETT CREEK ELECTRI
$205.77
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
WASTEWATER COLLECTIONS -Total
$7,222,73
CITY GARAGE
LABORlOVERHEAD -JAN, 202
$1,154.00
CITY GARAGE
VEHICLE PARTS PURCH - DEC
$404.83
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - DEC, 2
$347.75
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$109.65
SPOK, INC.
PAGER USE
$17.92
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$63.89
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
WASTEWATER TREATMENT •Total
$2,178.06
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - DEC,
$75.45
CINTAS CORPORATION
FIRST AID SUPPLIES
$71.03
CITY GARAGE
LABORIOVERHEAD - JAN, 202
$2,945.33
CITY GARAGE
VEHICLE PARTS PURCH - DEC
$55.26
CITY OF TULSA UTILITIES
WATER
$225,884.25
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - DEC, 2
$1,333.89
SPOK, INC.
PAGER USE
$84.13
TREASURER PETTY CASH
TRUCK WASH
$6,00
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$153.18
VERDIGRIS VALLEY ELECTRIC COOP
WATER CONTROL ELECTRI
$30.60
WATER -Total
$230,639.12
CP &Y INC DESIGN SERVICES
$44,408.07
WWTP UPGRADE -Total
$44,408.07
OPWA -Total
$327,255.05
69 OPWA SALES TAX SUB MORROW PLACE INVESTMENT GROUP DEVELOPMENT AGREEMENT
$4,962.29
ACCOUN LLC
OPWA ST SUB - DEBT SERV - Total $4,962.29
OPWA SALES TAX SUB ACCOUN -Total $4,962.29
OPWA Grand Total $332,217.34
OWASSO PUBLIC WORKS AUTHORITY
PAYROLLPAYMENTREPORT
PAY PERIOD ENDING DATE 0110412020
Department Payroll Expenses Total Expenses
400
OPWA Administration
15,908.03
23,373.75
405
Utility Billing
6,562.74
12,053.64
420
Water
15,477.64
25,559.10
450
Wastewater
13,309.83
21,220.49
455
Wastewater Collection
11,417.46
19,383.16
480
Refuse
15,274.28
25,525.74
485
Recycle Center
2,555.20
3,493.17
FUND TOTAL
80,505.18
130,609.05
CITY OF OWASSO
OWASSO PUBLIC WORKS AUTHORITY
FISCAL YEAR 2019 -2020
Budgetary Basis
Statement of Revenues & Expenses
As of December 31, 2019
OPERATING REVENUES:
Water
Wastewater
Refuse & recycle
Other Utility fees
TOTAL OPERATING REVENUES
OPERATING EXPENSES:
OPWA administration
Utility Billing
Water
Wastewater
Refuse & Recycle
Debt payments
TOTAL OPERATING EXPENSES
OPERATING FUND
OPERATING REVENUES OVER /(UNDER) EXPENDITURES
NONOPERATING REVENUES (EXPENSES):
Interest
Other revenues /(expenses)
Transfers in
Transfers out
TOTAL NONOPERATING REVENUES (EXPENSES)
LONG -TERM DEBT PROCEEDS AND EXPENDITURES:
Proceeds of long -term debt
Expenditures of long -term debt
TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES
NET INCOME (LOSS)
ENCUMBRANCES OUTSTANDING
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
$ (939,403)
2,830,301 2,830,301
$ 4,104,077 $ 2,880,502
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
$
460,808
$
3,422,325
$
6,652,106
51.45%
421,563
2,465,621
5,059,107
48.74%
189,725
1,202,792
2,320,564
51.83%
44,380
197,709
294,076
67.23%
$
1,116,475
$
7,288,447
$
14,325,853
50.88%
$
(80,879)
$
(469,179)
$
(1.214,450)
38.63%
(41,014)
(252,621)
(566,128)
44.62%
(351,270)
(1,934,829)
(5,019,064)
38.55%
( 188,728)
(2,030,079)
(3,722,252)
54.54%
(133,880)
(654,097)
(1,609,681)
40.64%
(203,967)
(1,187,713)
(2,371,949)
50.07%
$
(999,737)
$
(6,528,518)
$
(14,503,524)
45.01%
$
116,738
$
759.929
$
(177,671)
$
5.930
$
41,449
$
57,935
71.54%
1,402
9,571
20,807
46.00%
-
-
-
0.00%
-
(326,201)
(326,201)
100.00%
$
7,332
$
(275,181)
$
(247,459)
$
477,872
$
2,318,794
$
36,154,177
(481,616)
(590,362)
(35,678,846)
$
(3,744)
$
1,728,432
$
475,331
$
120,326
$
2,213,180
$
50,201
$ (939,403)
2,830,301 2,830,301
$ 4,104,077 $ 2,880,502