HomeMy WebLinkAbout2020 02_Surface Transportation Program Application_N 145 E Ave_86 St N to 106 ST N Rehab Project_2020.01.21CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2020 -02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
AUTHORIZING THE MAYOR TO EXECUTE A RESOLUTION SUBMITTING AN
APPLICATION FOR FUNDING BETWEEN THE CITY OF OWASSO AND THE
OKLAHOMA DEPARTMENT OF TRANSPORTATION FOR THE NORTH 145TH EAST
AVE, EAST 86TH STREET NORTH TO EAST 106TH STREET NORTH, REHABILITATION
PROJECT
WHEREAS, Surface Transportation Program Urbanized Area funds have been
made available for transportation improvements within the Tulsa Transportation
Management Area; and
WHEREAS, The City of Owasso has selected a project described as follows: The
rehabilitation of North 145th East Ave, East 86th Street North To East 106th Street North
Rehabilitation Project, Owasso, Oklahoma; and
WHEREAS, the selected project is consistent with the local comprehensive plan,
including applicable Major Street and Highway Plan Element, and the Regional
Transportation Plan; and
WHEREAS, the engineer's preliminary estimate of cost is $1,717,665, and Federal
participation under the terms of the Safe, Accountable, Flexible, Efficient Transportation
Equity Act: A Legacy for Users (SAFETEA -LU) relating to Surface Transportation Program
Urbanized Area funds are hereby requested for funding of 717o of the project cost
($1.209,229); and
WHEREAS, the City of Owasso proposes to match Owasso Sales Tax (Fund 39
Streets Sales Tax) for the $508,426 balance of the project costs; and
WHEREAS, the City of Owasso will arrange a qualified ENGINEER licensed in the
state of Oklahoma to furnish professional services in the preparation of detailed plans,
specifications and estimates; and
WHEREAS, the City of Owasso agrees to provide for satisfactory maintenance
after completion, and to furnish the necessary right -of -way clear and unobstructed; and
WHEREAS, the City of Owasso has required matching funds available and further
agrees to deposit with the Oklahoma Department of Transportation said matching funds
within thirty (30) days after approval by the Federal Highway Administration.
NOW, THEREFORE, BE IT RESOLVED: That the Indian Nations Council of Governments is
hereby requested to program this project into the Transportation Improvement Program
for the Tulsa Transportation Management Area; and
Page 1 of 2
Resolution 2020 -02
BE IT FURTHER RESOLVED: That upon inclusion in the Transportation Improvement
Program, the Oklahoma Transportation Commission is hereby requested to concur in the
programming and selection of this project and to submit the some to the Federal
Highway Administration for its approval.
NOW, THEREFORE, it is hereby resolved that the Mayor is authorized and directed to
execute the above described agreement on behalf of the City of Owasso.
ADOPTED this 2151 ay of January, 2020.
'aW1111h�hris Iley, ayor
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Juli M. Stevens, rk
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Julie ombardi, City ttorney
Page 2 of 2
Resolution 2020 -02
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TO:
FROM:
SUBJECT:
DATE:
BACKGROUND:
APPROVED BY COUNCIL
JAN 2 1 ZUZU
The Honorable Mayor and Council
H. Dwayne Henderson, P.E.
City Engineer
Resolution 2020 -02, Surface Transportation Program Application
North 145th East Avenue, 86th Street North to 106th Street North Rehabilitation
Project
January 17, 2020
In November 2019, Indian Nations Council of Governments ( INCOG) opened applications for the
FY 2023 Surface Transportation Program (STP) funds. These funds are made available on an
annual basis by the Federal Highway Administration (FHWA), through the Oklahoma Department
of Transportation (ODOT), for the implementation of eligible transportation improvements in the
Tulsa Urbanized Area. Until last year, road rehabilitation and reconstruction projects scored
together, with the higher scoring projects being successfully funded. Reconstruction projects
traditionally scored higher because the scoring favored projects in high growth areas.
In 2018, INCOG opened a section of scoring for street rehabilitation projects. These projects will
not be scored the same as capacity improvement projects, such as East 76th Street North
Widening and Garnett Road Widening, due to their smaller budget needs. Rehabilitation
projects are limited improvements within the existing road right -of -way, so the environmental
impacts are minimal compared to a road widening project increasing capacity.
North 145th East Avenue, 86th Street North to 106th Street North is a project that qualifies for these
funds. The original project was a two (2) lane county road that has been incorporated into the
City of Owasso street maintenance system. The lanes have been widened in several areas to
accommodate subdivisions like Preston Lakes, Camelot Estates and the Villages at Silver Creek.
The project was constructed with asphalt surfacing, which has withstood many years of large
traffic volumes (as high as 10,000 vehicles per day) due to excellent construction of the
subgrade and base material. However, after many years of service the asphalt surface course
needs replacement.
SURFACE TRANSPORTATION PROGRAM (STP) FUNDS:
INCOG administers the grant funding and has established a selection process for the distribution
of STP funds. Priority funding is given to projects that meet federal regulations, help advance the
Regional Transportation Plan through safety improvements, and reduce traffic congestion.
Proposed projects are evaluated for eligibility and prioritized based on a 100 -point rating system.
While the two project categories (rehabilitation and capacity improvements) are scored and
prioritized separately, they both compete for the total funding amount available.
The total funding for projects is $15,000,000 for the FY 2022 -2023 funding year. $6,000,000 is
designated to regional expressway system implementation, which leaves $9,000,000 for
remaining projects. No single entity can receive more than a sum of $3,000,000 for any fiscal
year for all projects.
In November, 2019, INCOG solicited for STP funding applications with an application submittal
deadline of January 17, 2020, and a resolution submittal deadline of February 19, 2020.
PROPOSED RESOLUTION FOR CONSTRUCTION PHASE:
Similar to the process utilized in obtaining federal funding assistance for previous STP projects,
such as the East 86th Street North resurfacing project submitted last year, a resolution is necessary
in order to complete the application process. The application will request federal funding
assistance for construction of the roadway improvements. If this project is selected in the spring
of 2020, the funding for construction will be targeted in FY 2022 -2023 or sooner, depending on
funding availability.
CONCEPTUAL COST SUMMARY:
North 145th East Avenue is considered a secondary arterial in Owasso. The roadway is heavily
used and conveys residential, commercial, school and commuter traffic to and from Owasso.
The proposed work for this section of roadway is to remove the surface course of pavement and
replace it with a new surface course. The pavement will be restriped. Drainage will be improved
by cleaning the existing drainage ditches for positive drainage.
Based on the conceptual cost estimate, the anticipated cost for construction of the proposed
roadway improvements is listed below. Construction administration (testing, inspection and
administration of pay applications) is equal to 10% of the construction fee. Budgeting another
15% for engineering, surveying, and geotechnical exploration, the estimated total project cost is
$1,717,665.
If authorized by the City Council, the City will pay for engineering design locally and request
ODOT funding to contribute toward construction. ODOT funding for this project would be
through the Surface Transportation Program, which would fund 80% of eligible construction costs,
while the local government funds 20 %. Based upon this information, the following is a project
estimate:
Project Segment
Estimate
ODOT Portion
City of Owasso
Construction
$1,374,124
$1,099,299
$274,825
Administration
$137,412
$109,930
$27,482
Utility Relocation
N/A
N/A
N/A
Right -of -way
N/A
N/A
N/A
Engineering
$206,119
N/A
$206,119
Total Project Cost
$1,717,665
$1,209,229
$508,426
RECOMMENDATION:
Staff recommends approval of Resolution 2020 -02, authorizing the submittal of an application for
Surface Transportation Program funds for the North 145th East Avenue, East 86th Street North to
East 106th Street North, Rehabilitation Project.
ATTACHMENTS:
Resolution 2020 -02
Location Map