HomeMy WebLinkAbout1998.11.17_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, November 17, 1998
The Owasso City Council met in regular session on Tuesday, November 17, 1998 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted
on the City Hall bulletin board at 4:00 p.m. on Friday, November 13, 1998.
ITEM 1:
CALL TO ORDER
Mayor Bode called the meeting to order at 6:30 p.m.
ITEM 2:
INVOCA TION
The invocation was offered by Councilor Mark Wilken.
ITEM 3:
FLAG SALUTE
Councilor Barnhouse led in the flag salute.
ITEM 4:
ROLL CALL
PRESENT
Denise Bode, Mayor
Mark Wilken, Vice Mayor
Mary Lou Barnhouse, Councilor
ABSENT
Melinda Voss, Councilor
Duston Smith, Councilor
STAFF
Jeff Hancock, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5:
PRESENTATION OF AWARDS
Mayor Bode presented an award from the Oklahoma Academy of State Goals & the Oklahoma
Council on Violence Prevention to Police Chief Maria Alexander and Officer Buddy Pales. The
award recognized the City of Owasso for consistent and exemplary reduction of violent crime for
the period 1993 through 1996. The Mayor also presented an award to Officer Buddy Pales. Officer
Pales was nominated for 1998 Northeastern Oklahoma Law Officer of the Year, an award given by
Rogers University, and received an honorable mention.
At this point, the Mayor moved to New Business and presented a proclamation to Carol Randall,
President of the Owasso Chapter of the National Education Association. The proclamation
designated November 15-21, 1998 as American Education Week.
Owasso City Council
November 17,1998
ITEM 6:
CONSIDERATION AND APPROPRIATEACTIONRELATINGTOA REQUEST
FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of November 3, 1998 Regular Meeting and
November 10, 1998 Special Meeting..
B. Approval of Claims.
C. Request Approval to Close a Portion of a Utility Easement Located on Lot
3, Block 1, Double Oaks III.
D. Request Action Relating to the Renewal of City Treasurer's Bond.
The consent agenda included minutes of the November 3, 1998 regular meeting and the November
10, 1998 Special Meeting, by reference made a part hereto, Item B on the consent agenda included
the following claims: (1) General Fund $33,391.76; (2) Collision Self-Insurance $252.05; (3)
Workers Comp Self-Insurance Plan $1,224.25; (4) Ambulance Service Fund $8,277.55; (5) City
Garage $7,022,85; (6) Park Development $1,243.32; (7) Ambulance Service Capital Improvement
$888.43; (8) Bond Projects Fund $26,669,00; (9) Interfund Transfers $4,139.35; (10) Interfund
Transfers $49,151.97; (11) Payroll $156,922.52; (12) City Garage Payroll $3,615.65. Item C
requested the closing of a portion of a utility easement located on Lot 3, Block 1, Double Oaks III.
Item D requested renewal of the City Treasurer's Bond in the amount of $50,000 with Western
Surety at an annual premium of$450, and authorization for payment. Mr Wilken moved, seconded
by Ms Barnhouse, to approve the consent agenda.
AYE: Willken, Barnhouse, Bode
NAY: None
Motion carried 3-0.
ITEM 7:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE
ORDER #2, A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF
OW ASSO AND ROBINSON CUSTOM LA WNMOWING AND LANDSCAPING
FOR HIGHWAY 169 LANDSCAPING.
Mr Lutz said that a contract was awarded to Robinson Lawnmowing and Landscaping on October
10,1998 in the amount of$12,910 for landscaping along Highway 169 between 76th StN and 86th
St N. On the same date Change Order #1 was approved for additional group planting preparation,
bringing the contract total to $14,999, Change Order # 1 did not bring the 15% limit into play since
the contract is still below $15,000. Change Order #2 encompasses additive bid item #1 for dwarf
crepe myrtle plants, which was not originally awarded. This change will provide two additional
plants at all areas where groups offour plants are required, giving a more pleasing appearance to the
group plantings. Mr Wilken moved, seconded by Ms Barnhouse, to approve Change Order #2 as
requested.
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Owasso City Council
November 17, 1998
AYE: Wilken, Barnhouse, Bode
NAY: None
Motion carried 3-0.
ITEM 8:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR A SUPPLEMENTAL APPROPRIATION AND AMENDMENT TO THE
CAPITAL PROJECTS GRANT FUND BUDGET.
Ms Bishop said that in February of 1997, the City Council approved an agreement with the
Oklahoma Department of Transportation for a grant to be used for an industrial access road at the
ONG Service Center. Tulsa County agreed to construct the road, and the staffbelieved that the grant
would be assigned to the County, However, that grant assignment was never made and the County
has not been paid for the work. A supplemental appropriation increasing estimated revenues and
expenditures in the Capital Projects Grant Fund will allow the City to receive the grant funds from
ODOT and pay Tulsa County for the project. Ms Barnhouse moved, seconded by Mr Wilken, to
approve the requested supplemental appropriation and amendment to the Capital Proj ects Grant Fund
Budget in the amount of $56,875.
AYE: Barnhouse, Wilken, Bode
NA Y: None
Motion carried 3-0.
ITEM 9:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR VACATION OF A FINAL PLAT FOR OW ASSO CENTER.
Mr Warlick said that the PMS Family Trust is requesting the vacation of a final plat for Owasso
Center in order to replat the area and include additional adjacent land. Mr Wilken moved, seconded
by Ms Barnhouse, to approve the vacation of the final plat for Owasso Center.
AYE: Wilken, Barnhouse, Bode
NAY: None
Motion carried 3-0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR CITY COUNCIL APPROVAL OF A FINAL PLAT FOR SUMMIT
COMMERCIAL CENTER.
Mr Warlick presented the item. The City of Owasso has received a request from PMS Family Trust
to review a final plat for Summit Commercial Center, a one lot, 2.69 acre subdivision located on the
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Owasso City Council
November 17,1998
south side of E 86th St N between Atlanta and Main Streets. This proposal will replat Owasso
Center, as well as plat additional adjacent land. The old plat was vacated in the previous item. The
Technical Advisory Committee and the Owasso Planning Commission have reviewed the requested
plat and have unanimously voted its approval. No infrastructure improvements are required for
redevelopment of the property. Mr Wilken moved, seconded by Ms Barnhouse, to approve the final
plat for Summit Commercial Center.
AYE: Wilken, Barnhouse, Bode
NAY: None
Motion carried 3-0.
ITEM 11 :
CONSIDERA TION AND APPROPRIATE ACTION RELATING TO A BID FOR
A FOUR-PLEX EXPANSION AT THE SPORTS PARK.
Mr Henderson explained that one of the projects included in the Capital Improvements Bond Issue
is a new four-plex facility at the Sports Parle Bid documents for the project were developed and the
project was advertised as prescribed by law. Bids were opened on October 20, 1998, with all bids
coming in well above the project budget. The apparent low bidder was contacted about reducing the
scope of work in order to reduce the project cost; however, a deficit still remained after some cost-
cutting measures were suggested. The staff recommended that all bids be rejected and that the
project be re-bid, with the project scope reduced to reflect the identified cost-cutting measures. Mr
Willken moved, seconded by Ms Barnhouse, to reject all bids for the SpOlis Park four-plex project
and authorize the staff to re-bid the project.
AYE: Wilken, Barnhouse, Bode
NAY: None
Motion carried 3-0.
ITEM 12:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
APPOINTMENT AND CONFIRMATION OF MEMBERS TO A COMMITTEE
FOR THE UPDATE OF THE OWASSO COMPREHENSIVE PLAN.
Mayor Bode recommended that the following persons be appointed to a committee to provide
guidance and assist in the drafting of an update to the Owasso Comprehensive Plan: Mark Willken,
Chairman, representing the City Council; Ray Haynes and Larry Helton, representing the Owasso
Plmming Commission; Peggy Robinson, representing the Media; Pete Kourtis, representing the
Development Community; and Joyce Kastner, a Citizen-at-Large. Mayor Bode moved, seconded
by Mr Wilken, to confirm the appointments,
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Owasso City Council
November 17, 1998
AYE: Bode, Willken, Barnhouse
NA Y: None
Motion carried 3-0.
ITEM 13:
REPORT FROM CITY MANAGER
No report.
ITEM 14:
REPORT FROM CITY ATTORNEY
None.
ITEM 15:
REPORT FROM CITY COUNCILORS
Mayor Bode thanked Boy Scout Troop 80 for attending the meeting.
ITEM 16:
NEW BUSINESS
None.
ITEM 17:
ADJOURNMENT
Mr Wilken moved, seconded by Ms Barnhouse to adjourn.
AYE: Wilken, Barnhouse, Bode
NA Y: None
Motion carried 3-0, and the meeting was adjourned at 6:43 p.m.
Denise Bode, Mayor
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