HomeMy WebLinkAbout1998.10.20_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, October 20, 1998
The Owasso City Council met in regular session on Tuesday, October 20, 1998 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 16, 1998
ITEM 1:
CALL TO ORDER
Mayor Bode called the meeting to order at 6:35 p.m.
ITEM 2:
INVOCATION
The invocation was offered by Pastor Kevin Stewart of Owasso Central Baptist Church.
ITEM 3:
FLAG SALUTE
Councilor Voss led in the flag salute.
ITEM 4:
ROLL CALL
PRESENT
Denise Bode, Mayor
Mark Wilken, Vice Mayor
Mary Lou Barnhouse, Councilor
Melinda Voss, Councilor
Duston Smith, Councilor
ABSENT
STAFF
Jeff Hancock, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5:
READING OF MAYOR'S PROCLAMATIONS
Mayor Bode read and presented a proclamation to members of the Owasso Business and
Professional Women's Club proclaiming October 18-24 as National Business and Professional
Women's Week in the City of Owasso. She also read a proclamation designating the week of
October 25-31 as Red Ribbon Week in Owasso, and presented the proclamation to Officer Steve
Tryon and several students who are participating in Red Ribbon Week.
ITEM 6:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL OF THE CONSENT AGENDA.
Owasso City Council
October 1998
A. Approval of the Minutes of October 6, 1998 Regular Meeting and October
13, 1998 Special Meeting.
B. Approval of Claims.
C. Action Relating to Acceptance of Improvements to the Water and
Stormwater Drainage Systems Constructed to Serve Barrington Estates, an
Addition to the City of Owasso, Tulsa County, Oklahoma.
D. Action Relating to Ordinance #594, an Ordinance Providing for the
Closing of a Utility Easement Located on Lot 3, Block 1, Owasso
Commercial Center.
E. Action Relating to Acceptance of a Grant from the Oklahoma Department
of Safety.
The consent agenda included minutes of the October 6, 1998 regular meeting and October 13,
1998 special meeting, by reference made a part hereto. Item B on the consent agenda included
the following claims: (1) General Fund $50,002.85; (2) Workers Comp Self-Insurance Plan
$13,355.98; (3) Ambulance Service Fund $2,834.25; (4) City Garage $9.358.39; (5) Capital
Improvements $30.00; (6) Ambulance Service Capital Improvement $1,493.07; (7) Bond
Projects Fund $7,328.66 (8) Interfund Transfers $5,100.00; (9) Interfund Transfers $3,154.05;
(10) Payroll $151,703.89; (11) City Garage Payroll $3,525.64. Item C requested acceptance
of improvements to the water and stormwater drainage system constructed to serve Barrington
Estates, an addition to the City of Owasso. Item D requested approval of Ordinance #594,
providing for the closing of a utility easement located on Lot 3, Block 1, Owasso Commercial
Center. Item E requested acceptance of a grant fromthe Oklahoma Department of Safety in the
amount of $25,000 to be used for police overtime expenditures in traffic enforcement. Ms
Barnhouse moved, seconded by Ms Voss, to approve the consent agenda.
AYE: Barnhouse, Voss, Smith, Wilken, Bode
NAY: None
Motion carried 5-0.
ITEM 7:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FROM KOURTIS REALTY LTD TO REZONE PROPERTY
LOCATED ON EAST 86TH STREET NORTH BETWEEN BANK OF THE
LAKES AND ROBERT LONG INSURANCE AGENCEY: FROM OL (OFFICE
LOW INTENSITY) TO CS (COMMERCIAL SHOPPING CENTER),
CONTAINING .653 ACRES. MORE OR LESS.
Mr Warlick said that a request has been made to rezone the above listed unplatted land to
Commercial Shopping Center to allow for commercial development. The Planning Commission
reviewed the rezoning request on October 13, 1998, and no comments or questions from the
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Owasso City Council
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October i, 1998
ITEM 7:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FROM KOURTIS REALTY L TD TO REZONE PROPERTY
LOCATED ON EAST 86TH STREET NORTH BETWEEN BANK OF THE
LAKES AND ROBERT LONG INSURANCE AGENCY: FROM OL (OFFICE
LOW INTENSITY) TO CS (COMMERCIAL SHOPPING CENTER).
CONTAINING .653 ACRES. MORE OR LESS.
Mr Warlick said that a request has been made to rezone the above listed unplatted land to
Commercial Shopping Center to allow for commercial development. The Planning Commission
reviewed the rezoning request on October 13, 1998, and no comments or questions from the
public were received. The Planning Commission voted unanimously to approve the rezoning
request. Mr Wilken moved, seconded by Mr Smith, to approve the requested rezoning.
AYE: Wilken, Smith, Voss, Barnhouse, Bode
NAY: None
Motion carried 5-0.
ITEM 8:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR 1998 BOND ISSUE STREET
REHABILITATION PROJECTS.
Mr Henderson presented the item relating to the capital improvement bond issue projects
approved in October 1997. Projects included for funding within that bond issue are street and
intersection improvements. One phase of the street and intersection improvements is the
rehabilitation of several existing city streets. Bid specifications for the project were prepared
and four bids were received. Although the low bid is $453,692.34 over the amount budgeted
for the project, the staff believes that cost saving measures can be taken on some of the other
street and intersection projects. For this particular project, the budgeted amount was based on
overlaying the streets; however, staff determined that sub grade reconstruction and storm drainage
improvements needed to be done in order that further street failures do not occur because of
sub grade deficiencies and poor storm drainage. Those items were included in the scope of the
project, which resulted in higher costs than were originally anticipated. Following the staff
recommendation, Ms Voss moved, seconded by Ms Barnhouse, to award a contract for Street
Rehabilitation Projects to Horizon Construction, Owasso, OK in the amount of $836,954.95.
AYE: Voss, Barnhouse, Smith, Wilken, Bode
NAY: None
Motion carried 5-0.
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Owasso City Council
October)3', 1998
ITEM 9:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR 1998-99 STREET REPAIRS AT VARIOUS
LOCATIONS.
Mr Lutz said that a total of 16 projects throughout the city were identified and recommended
to the Council as needing street repairs. Three additional sites were listed as additives if funds
were available. Bid documents were prepared and advertised, and bids were opened on October
14, 1998. Only one bid was received, however, that bid came in below the budgeted amount.
Following the staff recommendation, Mr Wilken moved, seconded by Ms Voss, to award a
contract for 1998-99 street repairs to Magnum Construction Inc, Broken Arrow, OK in the
amount of $121 ,967.60 for the base bid and $11,542.60 for three additive sites, for a total award
of $133,510.20.
AYE: Wilken, Voss, Barnhouse, Smith, Bode
NAY: None
Motion carried 5-0.
ITEM 10:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ACCEPTANCE OF RIGHT-OF-WAY EASEMENTS FROM HOMER R &
BETTY J MCCLURE. RONALD D & JJ FISHER-ARMSTRONG. MARY
ELIZABETH & TERRY LEE SHAFFER. MARK ALLEN & BRENDA
ECKENFELS. WK & JUNE SMITH. LOREN E & HAZEL EPPERSON.
WALTER DON & SHIRLENE GAYLORD KERR, AND JERRY DOUGLAS
KEYS & MARLENE SUE KEYS TO THE CITY OF OW ASSO: AND
AUTHORIZATION FOR THE MAYOR TO EXECUTE THE DOCUMENTS.
Mr Lutz said that the easements mentioned are needed for the construction of the Elm Creek
Interceptor Sewer project. This project will provide service for current and future demands in
the eastern portion of the city between 76th and 96th Streets North, and will eliminate the need
for interim lift stations. As future development occurs within the Elm Creek Interceptor basin,
provision for payback of project costs associated with engineering, easement acquisition and
construction will be allocated on a per-acre basis. Meetings have been held with landowners in
order to reach agreements on obtaining the required easements. The city will need to acquire
easements from 12 landowners, and eight of those easements have been agreed to by the
landowners and signed easements received by the city. Execution of the eight easements will
allow sufficient work areas for the contractor to begin work on the project. In addition to the
cost for the easements, staff will recommend to the OPW A a payment of $200 per tract for
abstract updates. Mr Smith moved, seconded by Ms Voss, to accept the right-of-way easements
mentioned above, and to authorize the Mayor to execute the documents.
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Owasso City Council
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October)t, 1998
AYE: Smith, Voss, Barnhouse, Wilken, Bode
NAY: None
Motion carried 5-0.
ITEM 11:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
PURCHASE OF COMPUTER HARDWARE.
Mr Knight made the presentation for the computer manager team. In the FY 1997-98 capital
improvement budget, $625,000 was appropriated for the purpose of developing an integrated
computer automation system. The computer management team, Frank Knight, Sherry Bishop,
and Tim Rooney, was appointed by the City Manager in July 1998 to oversee the design,
purchase and installation of the computer system. The City is allowed to purchase equipment
at a price not exceeding that set by the State Purchasing Agency, therefore, the state contract
was used as a guideline for creating a request for proposals for 40 computer workstations. Eight
vendors responded to the solicitation for quotes. Based on the specifications, references,
hardware support, future upgrades, and price, the staff recommended that the computers be
purchased from Dell Computer Corporation. The price quoted by Dell was below the state
contract. Mr Wilken moved, seconded by Ms Voss, to award a contract in the amount of
$68,280 for the purchase of 40 personal computer workstations to Dell Computer Corporation,
Round Rock, TX; authorization for the Mayor to execute the contract; and authorization for
payment upon delivery of the equipment and receipt of an invoice.
A YE: Wilken, Voss, Barnhouse, Smith, Bode
NAY: None
Motion carried 5-0.
ITEM 12:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
APPOINTMENT AND CONFIRMATION OF A COUNCIL
REPRESENTATIVE TO THE OWASSO ANNEXATION COMMITTEE.
Mayor Bode said that former Councilor Tracy Standridge was one of the Council representatives
on the Annexation Committee. The resignation of Dr Standridge from the City Council also
created a vacancy on the Annexation Committee. Mayor Bode moved, seconded by Mr Wilken,
that Councilor Duston Smith be appointed as a City Council representative to the Owasso
Annexation Committee.
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Owasso City Council
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October J5, 1998
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AYE: Bode, Wilken, Barnhouse, Voss, Smith
NAY: None
Motion carried 5-0.
ITEM 13:
REPORT FROM CITY MANAGER
The City Manager deferred to Assistant City Manager Tim Rooney. Mr Rooney reported that
the restroom facility at the Sports Park will be advertised for re-bid next week.
ITEM 14:
REPORT FROM CITY ATTORNEY
None.
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ITEM 15:
REPORT FROM CITY COUNCILORS
No report.
ITEM 16:
NEW BUSINESS
None.
ITEM 17:
ADJOURNMENT
Mr Wilken moved, seconded by Ms Barnhouse, to adjourn.
AYE: Wilken, Barnhouse, Voss, Smith, Bode
NAY: None
Motion carried 5-0, and the meeting was adjourned at 6:55 p.m.
Denise Bode, Mayor
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