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Home My WebLink About2020.02.18_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting Tuesday, February 18, 2020 - 6:30 pm 1. Call to Order Chair Chris Kelley 2. Roll Call 'cF6 "1iFp Cyt1l C/b sk lU� 0L,_ „n 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - February 4, 2020, and February 11, 2020, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date February 1, 2020 • Monthly Budget Status Report - January 2020 S. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, February 14, 2020. 1ko vv Vann M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cit,lofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, February 4, 2020 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, February 4, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, January 31, 2020. 1. Call to Order Chair Chris Kelley called the meeting to order at 7:17 pm. 2. Roll Call Present Chair - Chris Kelley Vice Chair- Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi Absent Trustee - Kelly Lewis 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - January 21, 2020, Regular Meeting B. Approve claims C. Declare the following equipment as surplus to the needs of the Authority and authorize disposal via auction: • 1993 Jacobsen Turf Tractor (serial # A35264) • 1993 Anglemaster 2 Bedknife Grinder (serial # 8442) • 2005 Cushman Truckster Utility Vehicle (serial # 9900396 1) • 2007 Dixie Chopper 60" Zero -turn Mower (serial # 102) 2008 Buffalo Turbine BT1000 Broadcast Topdresser (serial # 1058) 2009 Tru -Turf 48" Greens Roller (serial # R 1 1 183) 2014 Jacobsen Eclipse 322 Hybrid Riding Greens Mower with Verficut Reels (serial # 6280301820) • 2014 Jacobsen AR3 Contour Rotary Mower (serial # KG00034) • 2014 Befco Wide -area Pull- behind Rotary Mower Mr. Dunn moved, seconded by Mr. Bush to approve the Consent Agenda, as presented, with claims totaling $21,088.12. YEA: Bonebrake, Dunn, Bush, Kelley NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None Owasso Public Golf Authority February 4, 2020 Page 2 6. Report from OPGA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report - pay period ending date January 18, 2020 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Dunn, Bush, Kelley NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:18 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, February 11, 2020 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, February 11, 2020, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, February 7, 2020. 1. Call to Order /Roll Call Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Chris Kelley None Vice Mayor /Vice Chair - Bill Bush Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Kelly Lewis A quorum was declared present. 2. Discussion relating to an application for a final plat - Abbott Farms II, located east of the northeast corner of East 106 +h Street North and North Mingo Road Karl Fritschen presented the item and discussion was held. It was further explained this item would be placed on the February 18, 2020, City Council agenda for consideration and action. 3. Discussion relating to the City's yardwaste disposal area Roger Stevens presented the item and discussion was held. 4. Discussion relating to the sale of various surplus city property • 10.063 acres, located on the northeast corner of East 96th Street North and North Mingo Road • 1.245 acres, located on the northeast corner of East 106th Street North and North Mingo Road • 0.638 acres, located south of East 106th Street North and east of US HWY 169 Julie Lombardi presented the item and discussion was held. 5. Discussion relating to City Manager items • Monthly sales tax report • City Manager report Warren Lehr introduced Jennifer Newman to present the monthly sales tax report and discussion was held. Mr. Lehr reported on the 2019 Community Enrichment Award received from the Owasso Chamber and Owasso SkyWarn Storm Spotter Training to be held March 5, 2020. 6. City Councilor/Trustee comments and inquiries None 7. Adjournment The meeting adjourned at 6:53 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 2/18/2020 Fund Vendor Name Payable Description Payment Amount 55 OPGA YAMAHA GOLF CAR COMPANY REPAIRS $84.99 CART OPERATIONS -Total $84.99 CITY GARAGE LABOR/OVERHEAD CHGS - FEB $68.08 JPMORGAN CHASE BANK AMAZON - FITTINGS $26.20 JPMORGAN CHASE BANK BIRD X -PEST CONTROL $394.50 JPMORGAN CHASE BANK BWI- FERTILIZER $187.90 JPMORGAN CHASE BANK BWI -SEED $475.22 JPMORGAN CHASE BANK BWI- SUPPLIES $240.45 JPMORGAN CHASE BANK CORE &MAIN -PARTS $253.76 JPMORGAN CHASE BANK CORE &MAIN- RETURN ($20.68) JPMORGAN CHASE BANK CORE &MAIN - SUPPLIES $385.52 JPMORGAN CHASE BANK HOME DEPOT - FITTINGS $29.30 JPMORGAN CHASE BANK IBT -PARTS $84.51 JPMORGAN CHASE BANK KELLY REGIS -LIC RENEW $212.00 JPMORGAN CHASE BANK LOWES- COMPOST $18.80 JPMORGAN CHASE BANK LOWES- SUPPLIES $265.32 JPMORGAN CHASE BANK MAIL THIS - SHIPPING $15.11 JPMORGAN CHASE BANK OREILLY - BATTERY $134.95 JPMORGAN CHASE BANK OREILLY- SUPPLIES $65.24 JPMORGAN CHASE BANK OREILLY -TIRE SEALANT $32.99 JPMORGAN CHASE BANK OREILLY -WIRE $51.00 JPMORGAN CHASE BANK P &K -PARTS $449.76 JPMORGAN CHASE BANK P &K- ROLLER $132.69 JPMORGAN CHASE BANK SITEONE -GRASS $299.68 JPMORGAN CHASE BANK SITEONE -KIT $343.73 JPMORGAN CHASE BANK SUNBELT -AIR CHISEL $92.00 JPMORGAN CHASE BANK TIFCO -PARTS $50.44 JPMORGAN CHASE BANK TIFCO- SUPPLIES $82.09 JPMORGAN CHASE BANK TRAVEL EXPENSE $146.90 JPMORGAN CHASE BANK UBER -FEES $56.26 JPMORGAN CHASE BANK UNITED RENTAL- RENTAL $526.42 JPMORGAN CHASE BANK UNITED RENTAL - RETURN ($125.00) ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $111.48 TCF NATIONAL BANK MAINT CART LEASE $1,160.00 TOTAL RADIO INC RADIO PARTS $262.25 TREASURER PETTY CASH TRAVEL EXPENSE $46.77 UNIFIRST HOLDINGS LP ENV CHARGE $33.00 UNIFIRST HOLDINGS LP JANITORIAL $52.74 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $32.40 UNIFIRST HOLDINGS LP UNIFORM SERVICE $35.91 VERIZON WIRELESS WIRELESS CONNECTION $40.89 COURSE MAINT -Total $6,752.60 1 Claims List - 2/18/2020 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK SYSCO- SUPPLIES $94.39 JPMORGAN CHASE BANK UNITED LINEN -LINEN $76.09 OPGA -Total FOOD & BEV -Total $170.48 AT &T LONG DISTANCE PHONE $0.71 GPS TECHNOLOGIES, INC CART GPS $630.00 JPMORGAN CHASE BANK COX -CABLE $77.53 JPMORGAN CHASE BANK TEXOMA - SUPPLIES $306.88 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $185.15 SOUTH CENTRAL GOLF INC ADVERTISING $1,200.00 UNITED STATES GOLF ASSOCIATION DUES $150.00 GOLF ADMIN -Total $2,550.27 JPMORGAN CHASE BANK ACUSHNET -RANGE BALLS $2,940.00 JPMORGAN CHASE BANK ST ANDREWS -BAGS $206.44 OKLAHOMA GOLF ASSOCIATION HANDICAP SERVICE $725.00 GOLFSHOP -Total $3,871.44 BGR DAILY ACCT. REIMS GOLF PETTY CASH $346.85 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $2,374.97 JPMORGAN CHASE BANK IMPERIAL - COFFEE $80.85 JPMORGAN CHASE BANK SAMS -FOOD $127.12 JPMORGAN CHASE BANK SYSCO -FOOD $238.79 JPMORGAN CHASE BANK TEXOMA- MERCHANDISE $149.67 OPGA -Total $3,318.25 $16,748.03 OPGA Grand Total $16,748.03 E OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/01/2020 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 4,077.57 6,339.24 605 Cart Operations 1,232.70 1,385.55 610 Golf Course Operations 7,841.07 12,914.03 670 Food & Beverage 1,962.50 3,400.11 690 General & Administration 3,435.80 5,233.09 FUND TOTAL 18,549.64 29,272.02 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2018 -2019 Budgetary Basis Statement of Revenues & Expenses As of January 31, 2020 OPERATING REVENUES: Golf shop fees Merchandise sales COS — merchandise Cart Rental Food & beverage COS — food & beverage TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 21,702 $ 273,903 $ 492,510 7,939 79,477 146,433 (6,132) (54,296) (110,068) 3,790 76,143 132,610 3,526 71,546 $ 131,399 (2,115) (37,684) $ (60,034) $ 28,709 $ 409,090 $ 732,850 $ 526,201 (13,791) (100,307) $ (211,726) (9,865) (80,080) (114,398) (36,940) (439,162) (721,311) (9,182) (74,073) (134,805) (15,925) (122,815) (232,883) $ (85,702) $ (816,438) $ (1,415,123) OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (56,992) $ (407,348) $ (682,273) NONOPERATING REVENUES (EXPENSES): Transfer from General Transfer from OPWA Other revenues /(expenses) TOTAL NONOPERATING REVENUES (EXPENSES): NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 175,000 $ 525,000 $ 881,573 326,201 4 24 700 $ 175,004 $ 525,024 $ 1,208,474 $ 118,012 $ 117,676 $ 526,201 $ (70,367) (2,132,613) (2,132,613) $ (2,085,304) $ (1,606,412) 55.61% 54.28% 49.33% 57.42% 54.45% 62.77% 55.82% 14.66% 34.95% 27.92% 17.43% 22.27% 57.69% 59.55% 0.00% 152.07% 43.45%