HomeMy WebLinkAbout1998.09.01_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, September 1, 1998
The Owasso City Council met in regular session on Tuesday, September 1, 1998 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 28, 1998
ITEM 1:
CALL TO ORDER
Mayor Bode called the meeting to order at 7:00 p.m.
ITEM 2:
INVOCATION
The invocation was offered by Jim Ernst of the Finance Department.
ITEM 3:
FLAG SALUTE
Councilor Voss led in the flag salute.
ITEM 4:
ROLL CALL
PRESENT
Denise Bode, Mayor
Mark Wilken, Vice Mayor
Mary Lou Barnhouse, Councilor
Tracy Standridge, Councilor
Melinda Voss, Councilor
ABSENT
STAFF
Jeff Hancock, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5:
SPECIAL RECOGNITION.
Mayor Bode presented a certification of recognition to Mr James Myers, who constructed and
installed duck shelters on the islands in Elm Creek Park pond as a part of an Eagle Scout
project.
ITEM 6:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of August 18, 1998 Regular Meeting.
B. Approval of Claims.
Owasso City Council September 1, 1998
C. Action Relating to the Acceptance of Improvements to the On-Site Water
and Sanitary Sewer Systems Constructed to Serve Lakeshore Greens I, an
Addition to the City of Owasso, Tulsa County, Oklahoma.
D. Action Relating to Ordinance #586, an Ordinance Providing for the
Annexation of an Approximate 23.55 Acre Parcel of Land Located at the
Southeast Corner of Mingo Road and East 116th Street North.
E. Action Relating to Ordinance #588, an Ordinance Providing for the
Annexation of an Approximate 3.6 Acre Parcel of Land Located North of
Morton Marine on Garnett Road.
F. Action Relating to Ordinance #589, an Ordinance Providing for the
Annexation of an Approximate 1.66 Acre Parcel of Land Located North
of Morton Marine on Garnett Road.
G. Action Relating to Ordinance #590, an Ordinance Providing for the
Rezoning of Lot 1, Block 1, Hillside Estates Addition; from AG
(Agriculture) to OL (Office Light).
H. Action Relating to Ordinance #591, an Ordinance Providing for the
Rezoning of Property Located North of East 86th Street North Between
145th East Avenue and North 161st East Avenue; from AG (Agriculture)
to RS-2 (Residential Single-Family Medium Density), RM-2 (Residential
Multi-Family), CS (Commercial Shopping Center), and CG (Commercial
General) .
1. Action Relating to Ordinance #592, an Ordinance Providing for a Planned
U nit Development on Property Located in the South Half of Section 22 in
Rogers County, North of East 86th Street North Between 145th East
Avenue and North 161st East Avenue.
The consent agenda included minutes of the August 18, 1998 regular meeting, by reference made
a part hereto. Item B on the consent agenda included the following claims: (1) General Fund
$39,923.20; (2) Collision Self-Insurance $4,649.90; (3) Workers Comp Self-Insurance Fund
$137.13; (4) Ambulance Service Fund $2,293.13; (5) E-911 $1,922.78; (6) City Garage
$6,151.13; (7) Capital Projects Grant $1,604.00; (8) Bond Projects Fund $20.40; (9) Interfund
Transfers $4,631.90; (10) Interfund Transfers $46,117.43; (11) Payroll $157,908.54; (12) City
Garage Payroll $3,465.06. Item C requested acceptance of the water and sanitary sewer systems
constructed to serve Lakeshore Greens 1. Item D requested approval of Ordinance #586,
providing for the annexation of land located at the southeast corner of Mingo Road and East
116th St N. Item E requested approval of Ordinance #588, providing for the annexation of 3.6
acres north of Morton Marine. Item F requested approval of Ordinance #589, providing for the
annexation of 1. 66 acres north of Morton Marine. Item G requested approval of
Ordinance #590, providing for the rezoning of Lot 1, Block 1, Hillside Estates, to OL. Item
H requested approval of Ordinance #591, providing for the rezoning of property located north
of E 86th St N, between 145th East Ave and 161st East Ave. Item I requested approval of
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Owasso City Council
September 1, 1998
Ordinance #592, providing for a Planned Unit Development on property located north of E 86th
St N between 145th East Ave and 161st East Ave. Ms Voss moved, seconded by Dr Standridge,
to approve the consent agenda.
AYE: Voss, Standridge, Barnhouse, Wilken, Bode
NAY: None
Motion carried 5-0.
ITEM 7:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR ENGINEERING SERVICES RELATING TO
AN UPGRADE OF THE 117TH EAST AVENUE LIFT STATION.
Item #7 was removed from the agenda by staff.
ITEM 8:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
PURCHASE OF A COLOR INKJET PLOTTER FOR THE ENGINEERING
DEPARTMENT.
Mr Lutz presented the item, requesting approval of the purchase of an inkjet plotter to replace
an older, slower pen plotter. Three vendors were contacted to provide sealed quotes, and all
three responded. After comparing the quotes and capabilities of the plotters submitted, staff
believes that the City would be best served by the purchase of a Hewlett Packard DesignJet
750C from Ridgway's Inc in Tulsa. Dr Standridge moved, seconded by Ms Barnhouse, to
approve the purchase of a Hewlett Packard HP DesignJet 750C plotter from Ridgway's Inc,
Tulsa, OK, in the amount of $6157.
AYE: Standridge, Barnhouse, Voss, Wilken, Bode
NAY: None
Motion carried 5-0.
ITEM 9:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR CITY COUNCIL TO AUTHORIZE THE NOTICE,
EQUALIZA nON AND LEVY OF ASSESSMENTS AGAINST PROPERTIES
IN TULSA COUNTY SEWER IMPROVEMENT DISTRICT #6.
Mr Ernst presented the item. In 1995 homeowners in Pleasant View Estates, outside the city
limits, formed Tulsa County Sewer Improvement District #6, and issued bonds to finance
construction of a wastewater collection system constructed to conform to city standards. On
February 18, 1997, the City Council voted to accept, operate and maintain the system, and in
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Owasso City Council
September 1, 1998
March the sewer district agreed to transfer the sewer system to the City. The City agreed to
three provisions: 1) Accept the sewer system and consolidate the District with the City;
2) Collect a reimbursement from properties subsequently connected to the system that will utilize
excess capacity, with reimbursements in the amount of $1338.58 per acre to be applied to
amortization and satisfaction of the bonded indebtedness; and 3) Give notice, equalization and
levy of assessments for satisfaction of bonded indebtedness. On August 6, 1998, the City
received a check from the District in the amount of $18,641.25, which is all the funds
accumulated by the District for the payment of the bonds and interest accrued. This will satisfy
the first payment due November 1, 1998. The City needs to access homeowners annually in
order to make the principal and interest payment on the bonds. In 1999 each homeowner's
assessment will be $454.55 for principal, $515.45 interest, and $97.00 reserve, for a total of
$1067. This assessment must be made now in order to receive payment in early 1997. The
staff will mail notices to homeowners in Pleasant View Estates concerning the assessment and
also to the Tulsa County Treasurer to make the actual assessment. Mr Wilken moved, seconded
by Dr Standridge, to authorize notice, equalization and levy of assessments against properties
within the District sufficient to pay the interest and principal amounts due on the outstanding
indebtedness represented by the District Bonds.
AYE: Wilken, Standridge, Voss, Barnhouse, Bode
NAY: None
Motion carried 5-0.
ITEM 10:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF A SUPPLEMENTAL
APPROPRIA TION TO THE GENERAL FUND, INCREASING
EXPENDITURES IN THE GENERAL GOVERNMENT DEPARTMENT BY
$80.000 AND INCREASING EXPENDITURES FOR A TRANSFER TO THE
OPWA BY $375.000, AND AUTHORIZING SUCH TRANSFER TO THE
OPWA.
Ms Bishop said that on August 4, 1998, the City Council authorized the City Manager to pursue
the purchase of the PSO building and the Health Department building. Contracts will be
considered at the September 1st meeting, but budgeted funds must be available before the
contracts are approved. Both purchases will be funded from the General Fund unappropriated
fund balance. The Health Department building will be purchased from the General Government
budget at $80,000, and the PSO building will be purchased by OPWA at $375,000. A budget
supplement and authorization to transfer funds was requested. Mr John Groth asked if it is legal
to transfer City funds to the OPW A. Mr Cates said that both monies and properties may be
transferred back and forth. Dr Standridge moved, seconded by Ms Voss, to approve a
supplemental appropriation to the General Fund increasing expenditures in the amount of
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Owasso City Council
September 1, 1998
$80,000 in the General Government Department for the purpose of purchasing the Tulsa City-
County Health Department Building at 315 S Cedar; and $375,000 for a transfer to the OPWA
for the purchase of a building located at 310 W Second Ave, and authorization of the transfer.
AYE: Standridge, Voss, Barnhouse, Wilken, Bode
NAY: None
Motion carried 5-0.
ITEM 11:
CONSIDERATION AND APPROVAL OF CONTRACT FOR SALE AND
RECEIPT OF PARTIAL PAYMENT RELATING TO CITY OF OWASSO.
OKLAHOMA, ACQUISITION FROM THE BOARD OF COUNTY
COMMISSIONERS OF TULSA COUNTY, OKLAHOMA, OF THE TULSA
CITY-COUNTY HEALTH DEPARTMENT REAL PROPERTY,
AUTHORIZING THE CITY TREASURER TO EXPEND THE SUM OF $500
AS AND FOR EARNEST MONEY, AS WELL AS AUTHORIZING A FINAL
PAYMENT OF $790400 UPON CLOSING OF THE REAL ESTATE
TRANSACTION.
Mr Hancock explained that conversations with officials of the Tulsa City-County Health
Department have resulted in agreement of a purchase price for the Health Department building
now occupied by the Owasso Chamber of Commerce. On August 4th, the City Council
authorized the City Manager to accept the proposal from the Tulsa City-County Health
Department for the City of Owasso to purchase the building and property at a price of $79,900.
Mr Wilken moved, seconded by Dr Standridge, to approve the contract with the Tulsa City-
County Health Department, authorize the Mayor to execute the document, and authorize the City
Treasurer to expend the sum of $79,900 for the purchase of property at 315 S Cedar.
AYE: Wilken, Standridge, Voss, Barnhouse, Bode
NAY: None
Motion carried 5-0.
ITEM 12:
REPORT FROM CITY MANAGER
Other than the provided written report, Mr Hancock commented on Tax Increment Financing.
Before a TIF is proposed, the City Council should establish a policy on TIFs, which would
include whether sales tax funds will be used. A specific project for which the financing can be
used should also be established. There will be more information on TIF in upcoming Council
packets. It is anticipated that the City Council will review and discuss TIF financing at a work
session in October,
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Owasso City Council
September 1, 1998
ITEM 13:
REPORT FROM CITY ATTORNEY
None.
ITEM 14:
REPORT FROM CITY COUNCILORS
Dr Standridge presented his resignation as a Councilor, effective September 2, 1998, attached
to and made a part of these minutes. Dr Standridge is moving into a new home that is in a
Ward different from that which he represents. The Owasso City Charter states that a Councilor
must reside in the Ward that he/she represents. Mr Cates reviewed the City Council policy
regarding the appointment of a new Councilor. An item will be placed on the September 15th
agenda for the Council to take action on the resignation.
Councilor Wilken read a letter that he had written to Chief Alexander and Chief Allen, a copy
of which is attached to and made a part of these minutes, praising our public safety departments
for their caring and concern.
ITEM 15:
NEW BUSINESS
None.
ITEM 16:
ADJOURNMENT
Mr Wilken moved, seconded by Dr Standridge, to adjourn.
AYE: Wilken, Standridge, Voss, Barnhouse, Bode
NAY: None
Motion carried 5-0, and the meeting was adjourned at 6:59 p.m.
Denise Bode, Mayor
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