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HomeMy WebLinkAbout1998.08.04_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, August 4, 1998 The Owasso City Council met in regular session on Tuesday, August 4, 1998 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 31, 1998 ITEM 1: CALL TO ORDER Mayor Bode called the meeting to order at 7:01 p.m. ITEM 2: INVOCATION The invocation was offered by Cpl Ken Yount of the Owasso Police Department. ITEM 3: FLAG SALUTE Councilor Wilken led in the flag salute. ITEM 4: ROLL CALL PRESENT Denise Bode, Mayor Mark Wilken, Vice Mayor Mary Lou Barnhouse, Councilor Melinda Voss, Councilor ABSENT Tracy Standridge, Councilor STAFF Jeff Hancock, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of July 21, 1998 Regular Meeting and July 28, 1998 Special Meeting. B. Approval of Claims. C. Action Relating to Ordinance #584, an Ordinance Providing for the Closing of a Utility Easement Located on Lot 14F, Block 3, Three Lakes Addition. D. Action Relating to Ordinance #585, an Ordinance Amending the Defined Benefit Portion of the Municipal Retirement Plan, Changing the Employee Contributions Rate to a Fixed 4.26 % . Owasso City Council August 4, 1998 The consent agenda included minutes of the July 21, 1998 regular meeting and the July 28, 1998 special meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $22,632.02; (2) Collision Self-Insurance $1,801.55; (3) Workers Comp Self-Insurance Fund $3,603.40; (4) Ambulance Service Fund $2,844.17; (5) E-911 $1,949/64; (6) City Garage $6,655.49; (7) Capital Improvements $10,483.00; (8) Bond Projects Fund $800.00; (9) Payroll $150,964.81; (10) City Garage Payroll $3,430.92. Item C requested approval of Ordinance #584, formally adopting City Council action of July 21, 1998 closing an easement located on Lot 14F, Block 3, Three Lakes Addition. Item D requested approval of Ordinance #585, amending the employee retirement system defined benefit plan. Mr Wilken moved, seconded by Ms Barnhouse to approve the consent agenda. AYE: Wilken, Barnhouse, Voss, Bode NAY: None Motion carried 4-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #98-06. A RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF THE INVESTMENT IN A REVENUE ANTICIPATION NOTE OF THE OWASSO PUBLIC WORKS AUTHORITY. AND THE APPROVAL OF THE LOAN AGREEMENT AND REVENUE ANTICIPATION NOTE OF THE OPW A. Ms Bishop said that the OPW A Trustees approved a concept plan for the construction and funding of the Elm Creek Sewer Interceptor project in March. The concept allows the interceptor to be constructed with city-backed financing, supported by a private sector payback as the property develops. In June staff was authorized to develop documents and conduct negotiations for a bank loan and revenue anticipation note of the OPW A. Staff is recommending temporary financing with a one-year revenue anticipation note, structured similar to a construction loan. The OPW A will be able to draw funds as needed and interest will accrue on the balance. When the interceptor project and all costs have been finalized, the revenue anticipation note will be paid off and a revenue anticipation note with a debt service schedule will be presented for approval. City Resolution #96-08 authorizes the City Treasurer to invest in a revenue anticipation note of the OPWA in an amount not to exceed $1,800,000. The resolution also approves the OPW A revenue anticipation note and loan agreement between the City and the OPW A. The revenue anticipation note bears an interest rate of 5.2 %, with a maturity date of August 4, 1999, and may be prepaid at any time. Ms Voss moved, seconded by Ms Barnhouse, to approve Resolution #98-06 authorizing the City Treasurer to invest in a Revenue Anticipation Note of the OPW A, to approve the proposed Loan Agreement and Revenue Anticipation Note, and authorize the Mayor to execute all documents related thereto. 2 Owasso City Council August 4, 1998 AYE: Voss, Barnhouse, Wilken, Bode NAY: None Motion carried 4-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A CONTRACT FOR THE PURCHASE OF THREE VEHICLES BY THE OW ASSO POLICE DEPARTMENT: AND EMERGENCY EOUIPMENT FOR THOSE VEHICLES. The item was presented by Chief Alexander, who said that the 1998-99 operating budget for the Police Department contains funding for the purchase of three new police vehicles for the patrol division and necessary emergency equipment. Each year the State of Oklahoma awards one contract to the vehicle dealership that provides the lowest and best bid for full-size police vehicles, and municipalities may purchase from that state bid. Fred Jones Ford, Oklahoma City, was awarded the 1998-99 bid at a base cost of $19,789 for each vehicle. Some modifications were added to the base bid which changed the total vehicle cost to $19,261 each. Additionally, quotes were received for emergency equipment, with the best bid being received from Fox. Staff recommended that the vehicle striping be awarded to Trim-Rite as a sole source vendor. Mr Wilken moved, seconded by Ms Voss, to award a contract to Fred Jones Ford, Oklahoma City, for the purchase of three 1999 Ford Crown Victoria full size police vehicles at a purchase price of $19,261 each ($57,783 total); to Fox for the purchase of emergency police equipment at a cost of $7,930.95; and to Trim-Rite for the striping of police vehicles at a cost of $1378.20. AYE: Wilken, Voss, Barnhouse, Bode NAY: None Motion carried 4-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A CONTRACT BETWEEN THE CITY OF OW ASSO AND FOP LODGE #149 (POLICE). Mr Harder said that the staff has completed negotiations with the police (FOP Lodge #149) for FY 1998-99 and an agreement has been reached. Staff has been notified that the FOP has ratified the agreement. The cost of the recommended contract is $891,654.14. The increase over FY 1997-98 results from modifications deleting language added last year that created Relief Shift Officers, Professional Pay Increases and Incentive Pay Increases, and inserting language providing for an across the board salary increase of 4.75 %. Officers who are scheduled for a 5 % step increase on their anniversary date will continue to receive that increase. Ms Barnhouse 3 Owasso City Council August 4, 1998 moved, seconded by Mr Wilken, to ratify the contract agreement with FOP Lodge #149, and authorize the Mayor to execute the contract on behalf of the Council AYE: Barnhouse, Wilken, Voss, Bode NAY: None Motion carried 4-0. ITEM 9: REPORT FROM CITY MANAGER No report. ITEM 10: REPORT FROM CITY ATTORNEY None. ITEM 11: REPORT FROM CITY COUNCILORS None. ITEM 12: NEW BUSINESS None. At this time Mr Wilken moved, seconded by Ms Voss, to recess the City Council meeting, to be reconvened at the conclusion of the Owasso Public Works Authority and Owasso Public Golf Authority meetings. AYE: Wilken, Voss, Barnhouse, Bode NAY: None Motion carried 4-0, and the meeting was recessed at 7: 15 p.m. The meeting was reconvened at 7:17 p.m., following the OPWA & OPGA meetings. 4 Owasso City Council August 4, 1998 ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING THE ACQUISITION OF REAL PRQPERTY LOCATED AT 301 W SECOND AVE. 315 S CEDAR. OWASSO. OK. AND ADDITIONAL WATER SYSTEM PROPERTIES. SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307(B)(3). Mr Wilken moved, seconded by Ms Voss, to move into executive session to discuss the purchase of the PSO building located at 301 W Second Ave, the Health Department building located at 315 S Cedar, and additional water system properties. AYE: Wilken, Voss, Barnhouse, Bode NAY: None Motion carried 4-0. The Council went into executive session and 7: 18 p.m. and returned at 7:55 p.m. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACQUISITION OF REAL PROPERTY LOCATED AT 301 W SECOND AVE. OWASSO, OK. Mr Hancock said that the PSO building located at 301 W Second Ave has been placed on the market for sale. The City Council discussed in executive session the purchase of that property to be used as a temporary city hall during the construction of the proposed new city hall and then to be used as a public works department field office. Mr Wilken moved, seconded by Ms Voss, to authorize the City Manager or his designee to make an offer of $375,000 on the PSO building on behalf of the City of Owasso, subject to the appropriate environmental audit. AYE: Wilken, Voss, Barnhouse, Bode NAY: None Motion carried 4-0. If the offer is accepted, approval of the contract will be placed on a City Council agenda. ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACQUISITION OF PROPERTY LOCATED AT 315 S CEDAR. OWASSO. OK. Mr Hancock said that City staff has been talking to representatives from the Tulsa City-County Health Department about the possibility of purchasing the building currently occupied by the Owasso Chamber of Commerce. The building has been appraised and proposals and counter- proposals made, with the final proposal from the Health Department being $79,900. Mr Groth 5 Owasso City Council August 4, 1998 said that it was his understanding that the property would be returned to the City at no cost if the Health Department had no further use for it. The land was originally given to the Health Department by the City of Owasso. Mr Cates said that the deed to the property was given without reservation. Mr Wilken moved, seconded by Ms Barnhouse, to authorize the City Manager to accept the proposal from the Tulsa City-County Health Department for the purchase of the building located at 315 S Cedar and currently occupied by the Owasso Chamber of Commerce. AYE: Wilken, Barnhouse, Voss, Bode NAY: None Motion carried 4-0. When the contract for sale has been prepared, it will be placed on a City Council agenda for approval. ITEM 16: ADJOURNMENT Ms Barnhouse moved, seconded by Ms Voss, to adjourn. AYE: Barnhouse, Voss, Wilken, Bode NAY: None Motion carried 4-0, and the meeting was adjourned at 8:05 p.m. Denise Bode, Mayor 6