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Home My WebLink About2020.03.03_City Council Agenda PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting Tuesday, March 3, 2020 - 6:30 pm 1. Call to Order Mayor Chris Kelley 2. Invocation Reverend Bruce McCarty, Owasso First Assembly 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Enthusiasm Dr. Amy Fichtner, Character Council Member 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - February 18, 2020, Regular Meeting B. Approve claims C. Declare the following vehicles as surplus to the needs of the City and authorize disposal via auction: 2002 Mercury Grand Marquis (2MEFM74W52X667316) 2005 Ford Expedition (I FMPU I 6565LA99596) 2006 Ford Expedition (I FMPU 1 6546LA68932) 2007 Ford Explorer (1 FMEU63E57UA85212) 2009 Ford Crown Victoria (2FAHP71V09X109130) 2010 Ford Crown Victoria (2FABP7BV2AX112765) 2006 Coachman SE 30' DBDTT (ITC2B969X61510036) 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Consideration and appropriate action relating to the purchase of police vehicles Scott Chambless Staff recommends approval to purchase two (2) Dodge Durangos, in an amount not to exceed $31,721.00 per vehicle, from Jim Glover Chrysler Dodge Jeep Ram Fiat of Owasso, Oklahoma, utilizing the State of Oklahoma approved contract #SW35 -4568. 9. Consideration and appropriate action relating to the acceptance of and final payment for Redbud Festival Park, located at 109 North Main Street Larry Langford Staff recommends approval of Change Order No. 8 adjusting the final contract amount by calculating liquidated damages; acceptance of the Redbud Festival Park Project; and, authorization for final payment to Builder's Unlimited, of Tulsa, Oklahoma, in the amount of $51,801.37, resulting in a final contract amount of $2,331,563.87. Owasso City Council March 3, 2020 Page 2 10. Consideration and appropriate action relating to the award of a construction bid for the East 116th Street North Roadway Improvements from North 129th East Avenue to US HWY 169 Roger Stevens Staff recommends awarding the bid to Crossland Heavy Contractors, Inc. of Tulsa, Oklahoma, in the amount of $5,096,000.00. 11. Consideration and appropriate action relating to Resolution 2020 -06, authorizing the marketing for sale and negotiation by the City Manager, or designee, of certain real property owned by the City of Owasso located at the northeast corner of East 96th Street North and North Mingo Road and containing approximately 438,469 square feet or 10.06586 acres, more or less Julie Lombardi Staff recommends approval of Resolution 2020 -06. 12. Consideration and appropriate action relating to Resolution 2020 -07, authorizing the marketing for sale and negotiation by the City Manager, or designee, of certain real property owned by the City of Owasso located at the northeast corner of East 1061h Street North and North Mingo Road and containing approximately 2 acres, more or less Julie Lombardi Staff recommends approval of Resolution 2020 -07. 13. Consideration and appropriate action relating to Resolution 2020 -08, authorizing the marketing for sale and negotiation by the City Manager, or designee, of certain real property owned by the City of Owasso located south of East 106th Street North and east of US 169 and containing approximately 30,552 square feet or 0.701 acres, more or less Julie Lombardi Staff recommends approval of Resolution 2020 -08. 14. Report from City Manager • Monthly Public Works Project Status Report 15. Report from City Attorney 16. Report from City Councilors 17. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date February 15, 2020 • Health Care Self- Insurance Claims - dated as of February 27, 2020 18. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 19. Adjournment Agenda Public atMeeting M. Stevens, The City of Owasso encourages citizen participation. To requestVan accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowosso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, February 18, 2020 The Owasso City Council met in regular session on Tuesday, February 18, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, February 14, 2020. 1. Call to Order Mayor Chris Kelley called the meeting to order at 6:30pm. 2. Invocation The Invocation was offered by Father Christopher Waters of the Anglican Church of Saint Paul. 3. Flag Salute Boy Scouts from Troop 2002 Owasso and Troop 26 Tulsa led the flag salute. 4. Roll Call Present Mayor- Chris Kelley Vice- Mayor- Bill Bush Councilor - Doug Bonebrake Councilor - Kelly Lewis A quorum was declared present. Staff: Assistant City Manager - Chris Garrett City Attorney - Julie Lombardi Absent Councilor- Lyndell Dunn 5. Report - Tulsa County Criminal Justice Authority Sales Tax Overview Committee Kent Inouye, Owasso Representative on the committee, provided a status report of the committee's activities. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - February 4, 2020, and February 11, 2020, Regular Meetings B. Approve claims C. Accept sanitary sewer infrastructure improvements of one sanitary sewer lift station, approximately 6,557 feet of 8" sewer pipe, 836 feet of 6" sewer pipe, and all other appurtenances, located in the Magnolia Ridge I subdivision (East 861h Street North, approximately Y< mile west of North Memorial Drive) D. Accept sanitary sewer infrastructure improvements of two sanitary sewer manholes and approximately 200 LF of 8" PVC sanitary sewer pipe located at the southwest corner of the Nottingham Hill subdivision (East 96th Street North, west of North 145th East Avenue) E. Accept a donation from the Owasso Golden Agers - Community Expansion of Nutrition Assistance (CENA) and approve a budget amendment in the General Fund increasing estimated revenues, and the appropriation for expenditures in the Community Center Department by $3,702.00 Mr. Bush moved, seconded by Ms. Lewis, to approve the Consent Agenda as presented, with claims totaling $618,077.33. YEA: Bonebrake, Bush, Lewis, Kelley NAY: None Motion carried: 4 -0 Owasso City Council February 18, 2020 Page 2 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Consideration and appropriate action relating to a Final Plat for Abbott Farms II, approximately 13 acres located east of the northeast corner of East 106th Street North and North Mingo Road Karl Fritschen presented the item, recommending approval of the Final Plat for Abbott Farms II. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to approve the final plat, as recommended. YEA: Bonebrake, Bush, Lewis, Kelley NAY: None Motion carried: 4 -0 9. Consideration and appropriate action relating to the Ordinance 1159, relating to Part 3, Alcoholic Beverages, Chapter 1, Alcoholic Beverages; Taxation and Regulation, of the Owasso Code Of Ordinances, amending Section 3 -108, Offenses; Section 3 -111 Transportation; Section 3 -114 Consuming Spirits in Public; Section 3 -115 Penalty; adding Section 3 -116 Possession or Consumption of Alcohol by a Minor; Adding Section 3 -117 Sale, Delivery or Furnishing Alcoholic Beverages to Any Person under Twenty -One Years of Age; Section 3 -118 Sale, Delivery or Furnishing Alcoholic Beverages to Any Person Who Is Intoxicated or Who Has Been Adjudged Insane or Mentally Deficient; and providing for codification Beth Anne Childs presented the item, recommending adoption of Ordinance 1159. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake, to adopt Ordinance 1 159, as recommended. YEA: Bonebrake, Bush, Lewis, Kelley NAY: None Motion carried: 4 -0 10. Consideration and appropriate action relating to the Ordinance 1160, relating to Part 10, Offenses and Crimes, Chapter 4, Offenses Against the Health, Welfare and Morals, of the Owasso Code Of Ordinances, amending Section 10 -401, Public Intoxication; adding Section 10- 401.1, Consumption of Intoxicating Substances; and providing for codification Beth Anne Childs presented the item, recommending adoption of Ordinance 1 160. There were no comments from the audience. Mr. Bonebrake moved, seconded by Ms. Lewis, to adopt Ordinance 1 160, as recommended. YEA: Bonebrake, Bush, Lewis, Kelley NAY: None Motion carried: 4 -0 11. Consideration and appropriate action relating to the Ordinance 1161, relating to Part 10, Offenses and Crimes, Chapter 4, Offenses Against the Health, Welfare and Morals, of the Owasso Code of Ordinances amending Section 10 -402, Marijuana Prohibited to Possession of Controlled Dangerous Substances; Section 10 -403, Drug Paraphernalia to Possession of Paraphernalia; and providing for codification Beth Anne Childs presented the item, recommending adoption of Ordinance 1161. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Ms. Lewis, to adopt Ordinance 1161, as recommended. YEA: Bonebrake, Bush, Lewis, Kelley NAY: None Motion carried: 4 -0 Owasso City Council February 18, 2020 Page 3 12. Consideration and appropriate action relating to the Ordinance 1162, relating to Part 10, Offenses and Crimes, Chapter 2, Offenses Against Property, and Chapter 4, Offenses Against the Health, Welfare and Morals, of the Owasso Code Of Ordinances, amending Section 10- 201, Petit Larceny Prohibited; Section 10 -424, Embezzlement; Section 10 -417, Defrauding Hotels, Restaurants; Section 10 -425 Obtaining Money by Trick or Deception, False Representation, or Pretense; repealing Section 10 -415 Harmful Deception; and providing for codification Beth Ann Childs presented the item, recommending adoption of Ordinance 1162, There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Ms. Lewis to adopt Ordinance 1162, as recommended. YEA: Bonebrake, Bush, Lewis, Kelley NAY: None Motion carried: 4 -0 13. Consideration and appropriate action relating to a request for an executive session, as provided for in Title 25, O.S. § 307(B)(4), for the purposes of discussing confidential communications between the City Council and its Attorney concerning assigning a representative for mediation in the case of City of Owasso v. Key Plus Properties, LLC, to obtain property deemed necessary for the East 116th Street North and North Garnett Road Intersection Improvement Project Julie Lombardi presented the item, recommending the City Council enter into executive session. Mr. Bonebrake moved, seconded by Mr. Bush, to enter into executive session, as recommended. YEA: Bonebrake, Bush, Lewis, Kelley NAY: None Motion carried: 4 -0 At 6:58 pm, the City Council, along with Chris Garrett, Julie Lombardi, and Travis Blundell entered into executive session. At 7:28 pm, the City Council returned to open session. 14. Consideration and appropriate action relating to Resolution 2020 -05, designating the City Manager, Warren Lehr, as the City's authorized settlement representative for mediation in the case of City of Owasso v. Key Plus Properties, LLC, and conferring full and final settlement authority upon the City Manager, or his designee Julie Lombardi presented the item, recommending approval of Resolution 2020 -05. There were no comments from the audience. Mr. Bonebrake moved, seconded by Mr. Bush, to approve Resolution 2020 -05, as recommended. YEA: Bonebrake, Bush, Lewis, Kelley NAY: None Motion carried: 4 -0 15. Report from City Manager None 16. Report from City Attorney None 17. Report from City Councilors Ms. Lewis commented on the 2020 Owasso Strong Neighborhood Leadership Conference. Owasso City Council February 18, 2020 Page 4 18. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report - pay period ending date February 1, 2020 • Health Care Self- Insurance Claims - dated as of February 13, 2020 • Monthly Budget Status Report - January 2020 • Department of Environmental Quality Permit No. SL000066200065 for Stone Creek of Owasso Sanitary Sewer Line Extension, Rogers County, Oklahoma 19. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 20. Adjournment Mr. Bush moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebroke, Bush, Lewis, Kelley NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:31 pm. Chris Kelley, Mayor Juliann M. Stevens, City Clerk Claims List - 3/3/2020 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK INCSTORES- EQUIPMENT $3,540.50 JPMORGAN CHASE BANK J &N TACTICAL- EQUIPMEN $1,180.00 JPMORGAN CHASE BANK OFFICE DEPOT - PRINTER $399.99 SALTUS TECHNOLOGIES LLC DIGITICKET PRINTERS $3,692.00 FEDERAL FORFT NON GRANT -Total DELL -SOUND BAR $8,812.49 AEPIPSO ELECTRIC USE $345.06 JPMORGAN CHASE BANK CAMPBELL - SUPPLIES $241.64 JPMORGAN CHASE BANK IQ CAR -WASH $16.00 JPMORGAN CHASE BANK MIDWEST VET - SUPPLIES $119.28 JPMORGAN CHASE BANK SOUTHERN AG- SUPPLIES $19.99 JPMORGAN CHASE BANK TACTICALGEAR- UNFIORM ($95.97) GEN ANIMAL CONTROL -Total $646.00 AEP IPSO ELECTRIC USE $20.41 JPMORGAN CHASE BANK LOWES - SHOVELS $304.66 SPOK, INC. PAGER USE $8.92 UNIFIRST HOLDINGS LP UNIFORM SERVICE $19.32 GEN CEMETERY -Total DELL -SOUND BAR $353.31 AEP IPSO ELECTRIC USE $593.27 GRAND GATEWAY ECO. DEV. ASSC. SENIOR RIDES $245.00 JPMORGAN CHASE BANK AMAZON- SUPPLIES $151.22 SUMNERONE INC COPIER LEASE $151.00 SUMNERONE INC COPIER SERVICE $156.35 GEN COMMUNITY CENTER -Total OFFICE DEPOT - SUPPLIES $1,296.84 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $36.14 JPMORGAN CHASE BANK SAV ON- SUPPLIES $190.00 GEN COMMUNITY DEVELOPMENT -Total $226.14 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $24.65 GEN CULTURE & RECREATION -Total $24.65 JPMORGAN CHASE BANK AMAZON- DRIVES $59.99 JPMORGAN CHASE BANK AMAZON- MONITOR $378.00 JPMORGAN CHASE BANK DELL -SOUND BAR $31.99 JPMORGAN CHASE BANK DELTA- AIRFARE $345.40 JPMORGAN CHASE BANK LODGING EXPENSE $1,140.44 JPMORGAN CHASE BANK MEETING EXPENSE $23.63 JPMORGAN CHASE BANK OFFICE DEPOT - BATTERY $79.99 JPMORGAN CHASE BANK OFFICE DEPOT - KEYBOARD $53.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $6.10 JPMORGAN CHASE BANK TRAVEL EXPENSE $108.50 JPMORGAN CHASE BANK USER -FEE $107.06 SHI INTERNATIONAL CORP SOFTWARE $774.48 1 Claims List - 3!3!2020 Fund Vendor Name Payable Description Payment Amount 01 GENERAL GEN ECONOMIC DEV -Total $3,109.56 AEP /PSO ELECTRIC USE $74.75 JPMORGAN CHASE BANK SAMS- SUPPLIES $31.94 GEN EMERG PREPAREDNESS -Total $106.69 UNIFIRST HOLDINGS LP UNIFORM SERVICE $26.34 UNITED STATES CELLULAR PW MONTHLY CELL PHONE INV $49.59 CORPORATION GEN ENGINEERING -Total $75.93 JPMORGAN CHASE BANK CTR EXEC &PROF- TRAININ $450.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $10.49 JPMORGAN CHASE BANK SAMS - SUPPLIES $16.48 SUMNERONE INC COPIER SERVICE $45.00 GEN FINANCE -Total $521.97 AEP IPSO ELECTRIC USE $2,344.41 AMERICANCHECKED, INC ATTN: BILLING SOLICITOR BACKGROUND $23.10 CHEC ELIZABETH ANNE CHILDS LEGAL FEES $1,140.00 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $30.00 JPMORGAN CHASE BANK AMERICAN WASTE- RENTAL $90.57 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $16.17 RICOH USA, INC. COPIER SERVICE $190.88 SUMNERONE INC COPIER SVC $452.26 GEN GENERAL GOVERNMENT -Total $4,287.39 AEP /PSO ELECTRIC USE $79.82 JPMORGAN CHASE BANK SAMS- SUPPLIES $16.48 GEN HISTORICAL MUSEUM -Total $96.30 JPMORGAN CHASE BANK NEPELRA -MEMB FEE $175.00 JPMORGAN CHASE BANK NEPELRA- TRAINING $75.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $8.98 GEN HUMAN RESOURCES -Total $258.98 BOB HOWARD DODGE, INC IT- VEHICLE PURCHASE $23,574.00 DELL MARKETING L.P. POWER SUPPLIES $2,759.68 JPMORGAN CHASE BANK COX - INTERNET $1,539.00 JPMORGAN CHASE BANK DELL -PC $1,278.38 JPMORGAN CHASE BANK ESRI- SOFTWARE $1,364.00 JPMORGAN CHASE BANK LINE X- ACCESSORIES $4,485.00 JPMORGAN CHASE BANK OFFICE DEPOT -MOUSE PA $11.75 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $26.54 JPMORGAN CHASE BANK OREILLY- CABLES $54.99 JPMORGAN CHASE BANK TRAVEL EXPENSE $8.46 SHI INTERNATIONAL CORP IT -GIS NEW PC SOFTWARE - $735.74 2 Claims List - 3!3/2020 Fund Vendor Name Payable Description Payment Amount 01 GENERAL TREASURER PETTY CASH VEHICLE TAG $46.00 GEN INFORMATION TECH -Total $35,883.54 JPMORGAN CHASE BANK AMER PARKING -FEE $1.00 JPMORGAN CHASE BANK MEETING EXPENSE $24.00 JPMORGAN CHASE BANK OAMA -CONF FEE $75.00 JPMORGAN CHASE BANK SAMS - SUPPLIES $42.92 TREASURER PETTY CASH AIRFARE - GARRETT $348.00 GEN MANAGERIAL -Total $490.92 JPMORGAN CHASE BANK CTR EXEC &PROF - TRAININ $225.00 JPMORGAN CHASE BANK SAMS - SUPPLIES $16.47 GEN MUNICIPAL COURT -Total LANGUAGE LINE - TRANSLA $241.47 AEP /PSO ELECTRIC USE $1,807.06 JPMORGAN CHASE BANK ATWOODS -PARTS $4.78 JPMORGAN CHASE BANK ATWOODS- WASHERS $0.19 JPMORGAN CHASE BANK CORNERSTONE -KIT $70.55 JPMORGAN CHASE BANK CORNERSTONE -PARTS $4.74 JPMORGAN CHASE BANK CORNERSTONE - REPAIR $42.49 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $26.67 JPMORGAN CHASE BANK LOWES - LUMBER $80.64 JPMORGAN CHASE BANK LOWES - MATERIALS $152.32 JPMORGAN CHASE BANK LOWES - PLYWOOD $42.76 JPMORGAN CHASE BANK LOWES- SUPPLIES $13.36 JPMORGAN CHASE BANK SUPPLIES $52.00 PROTECTION ONE ALARM MONITORING PARKS OFFICE SECURITY SYS $25.00 INC ROGERS COUNTY RURAL WATER CENTENNIAL PARK WATER $285.48 DISTRICT SER UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $66.48 VERDIGRIS VALLEY ELECTRIC COOP PARKS ELECTRIC $58.81 GEN PARKS -Total $2,733.33 AEPIPSO ELECTRIC USE $231.57 JPMORGAN CHASE BANK JONES SCHOOL - SUPPLIES $14.81 JPMORGAN CHASE BANK LANGUAGE LINE - TRANSLA $64.11 JPMORGAN CHASE BANK QUEENSBORO -ITEMS $1,090.35 JPMORGAN CHASE BANK WALMART- PRISON BOARD $108.30 SHI INTERNATIONAL CORP PD- MOBILE CAD LAPTOP SOFT $1,471.48 GEN POLICE COMMUNICATIONS -Total $2,980.62 PUBLIC SAFETY CORPORATION CRYWOLF ALARMS $61419 GEN POLICE SERVICES - Total $614.79 JPMORGAN CHASE BANK ATWOODS -OIL $13.99 JPMORGAN CHASE BANK HARD HAT SAFETY -PPE $61.73 M Claims List - 3/3/2020 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK HOME DEPOT - CONCRETE $91.00 JPMORGAN CHASE BANK HOME DEPOT -TOOLS $79.89 JPMORGAN CHASE BANK LOWES- CONCRETE $45.50 JPMORGAN CHASE BANK LOWES - GLOVES $19.96 JPMORGAN CHASE BANK LOWES -PIPE $20.66 JPMORGAN CHASE BANK LOWES- SUPPLIES $159.88 JPMORGAN CHASE BANK LOWES -TOOLS $1,233.05 JPMORGAN CHASE BANK LOWES -TOOLS SET $499.00 JPMORGAN CHASE BANK LOWES -WHEEL BARROW $148.98 JPMORGAN CHASE BANK P&K -KEYS $8.71 JPMORGAN CHASE BANK QUALITY TIRE -TIRES $408.00 SPIRIT LANDSCAPE MANAGEMENT LLC MONTHLY LANDSCAPE $626.25 UNIFIRST HOLDINGS LP MAINTEN $2160 SPOK, INC. PAGER USE $62.44 UNIFIRST HOLDINGS LP UNIFORM SERVICE $57.58 GEN STORMWATER -Total $3,536.64 JPMORGAN CHASE BANK ALARM BILLING - SERVICE $90.00 JPMORGAN CHASE BANK CAMFIL- FILTERS $171.66 JPMORGAN CHASE BANK COX - INTERNET $69.95 JPMORGAN CHASE BANK LIBERTY -FLAGS $101.44 JPMORGAN CHASE BANK LOWES- CLEANER $28.44 JPMORGAN CHASE BANK MURPHY - SUPPLIES $253.06 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $17.01 JPMORGAN CHASE BANK SAMS - SUPPLIES $492.72 JPMORGAN CHASE BANK TERMINIX -PEST CONTROL $649.00 JPMORGAN CHASE BANK VOSS- MATERIALS $185.10 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES $2160 GEN SUPPORT SERVICES -Total $2,081.98 TREASURER PETTY CASH CC REIMB -DAVIS $50.00 TREASURER PETTY CASH CC REIMB -LANG $50.00 TREASURER PETTY CASH CC REIMB -RAMOS $100.00 TREASURER PETTY CASH CC REIMB -VANG HEU $100.00 TREASURER PETTY CASH CC REIMB -WHITE $100.00 TREASURER PETTY CASH CC REIMB- WILSON $50.00 TREASURER PETTY CASH OC REIMB -BIBLE CHURCH $400.00 TREASURER PETTY CASH VENDOR PERMIT REF -TAC $25.00 GENERAL -Total $875.00 GENERAL -Total $69,254.54 20 AMBULANCE SERVICE JPMORGAN CHASE BANK AMAZON -MIC HOLDER $13.95 JPMORGAN CHASE BANK AMAZON - STORAGE $18.11 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES $4,404.33 9 Claims List - 3/3/2020 Fund Vendor Name Payable Description Payment Amount 20 AMBULANCE SERVICE JPMORGAN CHASE BANK CAPITAL WASTE -SVC $320.00 JPMORGAN CHASE BANK CAREER STEP - CLASSES $6,107.72 JPMORGAN CHASE BANK CVS- BATTERIES $10.29 JPMORGAN CHASE BANK EXCELLANCE -PARTS $1,277.22 JPMORGAN CHASE BANK FULLERTONE- SUPPLIES $269.60 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES $1,382.08 JPMORGAN CHASE BANK LIFE ASSIST-SUPPLIES $1,722.82 JPMORGAN CHASE BANK NATL REGIS EMT -RENEW $25.00 JPMORGAN CHASE BANK PRACTICON -PARTS $101.45 JPMORGAN CHASE BANK S ANESTHESIA- MEDICATI $481.70 JPMORGAN CHASE BANK STRYKER - WARRANTY $12,196.00 JPMORGAN CHASE BANK SUMMIT -PARTS $1,399.89 JPMORGAN CHASE BANK TOTAL WASTE- REPAIR $200.00 JPMORGAN CHASE BANK TRAVELEXPENSE $101.45 JPMORGAN CHASE BANK ULINE- SHELVES $117.67 JPMORGAN CHASE BANK ZOLL - SUPPLIES $1,785.96 AMBULANCE -Total $31,935.24 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES $54.30 AMBULANCE SERVICE -Total $54.30 AMBULANCE SERVICE •Total $31,989.54 21 E -911 INCOG -E911 E911 ADMIN SVC FEES $8,096.01 JPMORGAN CHASE BANK AT &T -E911 MAPPING FEE $710.70 E911 COMMUNICATIONS -Total $8,806.71 E -911 -Total $8,806.71 25 HOTEL TAX AEP /PSO ELECTRIC USE $20.41 JPMORGAN CHASE BANK GRT SOUTH -WEB MAINT $750.00 JPMORGAN CHASE BANK MEETING EXPENSE $36.45 JPMORGAN CHASE BANK WEIHAAS -WEB MAINT $600.00 HOTEL TAX ECON DEV -Total $1,406.86 JPMORGAN CHASE BANK OFFICE DEPOT -MOUSE $22.99 STRONG NEIGHBORHOODS -Total $22.99 HOTELTAX -Total $1,429.85 27 STORMWATER MANAGEMENT J.E DIRT WURX LLC CONSTRUCTION SERVICES - E $26,768.63 96TH ST N DRAIN IMPROV - Total $26,768.63 AEP /PSO ELECTRIC USE $325.42 JPMORGAN CHASE BANK WHITE STAR -SVC FEE $200.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $6.94 UNITED STATES CELLULAR PW MONTHLY CELL PHONE INV $33.65 CORPORATION STORMWATER- STORMWATER -Total $566.01 R Claims List - 3/3/2020 Fund Vendor Name Payable Description Payment Amount 27 STORMWATER MANAGEMENT -Total $27,334.64 34 VISION TAX WALTON PROPERTY SERVICES LLC PROPERTY APPRAISALS - E 9 $13,200.00 VSN RECAP 96TH/119 -129TH -Total $13,200.00 VISION TAX -Total $13,200.00 35 PARK DEVELOPMENT ALL MEDIA INTEGRATION LLC REDBUD FESTIVAL PARK LIGH $1,372.11 ALL MEDIA INTEGRATION LLC REDBUD FESTIVAL PARK MAIN $10,566.13 ALL MEDIA INTEGRATION LLC REDBUD FESTIVAL PARK PROJ $445.35 JPMORGAN CHASE BANK GLOBAL INDUS -TRASH CA $631.39 JPMORGAN CHASE BANK LOWES- SHELVING $75.86 JPMORGAN CHASE BANK TWIN CITIES - CONCRETE $104.00 PARK DEV REDBUD PARK -Total $13,194.84 ELITE CONCRETE & CONSTRUCTION HAUL DIRT $2,600.00 SPORTS FIELD IMPROVEMENTS - Total $2,600.00 PARK DEVELOPMENT • Total $15,794.84 37 SALES TAX FIRE AEP /PSO ELECTRIC USE $4,091.17 DEAKINS KEITH J TUITION REIMB $675.30 JPMORGAN CHASE BANK AIR CLEAN TECH- SERVIC $268.79 JPMORGAN CHASE BANK AMAZON -GAS CAPS $30.82 JPMORGAN CHASE BANK AMAZON -KEYS $111.00 JPMORGAN CHASE BANK AMER WASTE- RENTAL $64.20 JPMORGAN CHASE BANK ANDAX -EQUIP $255.40 JPMORGAN CHASE BANK BUDGET BOX- SERVICE $300.00 JPMORGAN CHASE BANK CHEWY.COM -K9 FOOD $55.26 JPMORGAN CHASE BANK DISCOUNT TIRE -TIRES $779.60 JPMORGAN CHASE BANK DRY CLEAN STATION -UNI $77.32 JPMORGAN CHASE BANK EMTEC -PEST CONTROL $395.00 JPMORGAN CHASE BANK FIRE SVC -REGIS FEE $6,250.00 JPMORGAN CHASE BANK H R POWDERCOAT - COATIN $400.00 JPMORGAN CHASE BANK LODGING EXPENSE $782.08 JPMORGAN CHASE BANK LOWES- REPAIR $19.98 JPMORGAN CHASE BANK MINERVA- UNFIORMS $812.15 JPMORGAN CHASE BANK NAFECO -PPE $162.50 JPMORGAN CHASE BANK NAFECO- UNIFORMS $132.70 JPMORGAN CHASE BANK NAMEPLATES - NAMEPLATES $139.60 JPMORGAN CHASE BANK NATL EMER -CLASS $327.31 JPMORGAN CHASE BANK NFPA -BOOK $52.00 JPMORGAN CHASE BANK NORTH SAFETY -AIR MONI $672.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $59.74 JPMORGAN CHASE BANK OK POLICE SPLY- UNIFOR $70.00 JPMORGAN CHASE BANK OREILLY - BATTERY $144.79 C Claims List - 3/3/2020 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK OREILLY -WIPER BLADES $30.62 JPMORGAN CHASE BANK OVERHEAD DOOR - REPAIR $881.40 JPMORGAN CHASE BANK OVERHEAD DOOR - SERVICE $450.00 JPMORGAN CHASE BANK PSN -FEE $2.93 JPMORGAN CHASE BANK PSN -SERV FEE $3.03 JPMORGAN CHASE BANK QUIZS SVCS -LAWN SERVI $540.00 JPMORGAN CHASE BANK SAFE KIDS - RECERT FEE $165.00 JPMORGAN CHASE BANK TRAVEL EXPENSE $280.16 JPMORGAN CHASE BANK UNITED ENGINES -PARTS $787.83 JPMORGAN CHASE BANK UNITED ENGINES - REPAIR $787.82 JPMORGAN CHASE BANK UPS- POSTAGE $107.42 JPMORGAN CHASE BANK WASH CO RWD -WATER $106.56 JPMORGAN CHASE BANK WOODCRAFT -TOOLS $176.47 SALES TAX FUND -FIRE -Total $21,447.95 SALES TAX FIRE - Total $21,447.95 38 SALES TAX POLICE AEP(PSO ELECTRIC USE $3,413.81 JPMORGAN CHASE BANK ACADEMY- UNIFORM $79.99 JPMORGAN CHASE BANK ADVANCE AUTO -PARTS $16.32 JPMORGAN CHASE BANK AMAZON - REFUND ($99.91) JPMORGAN CHASE BANK AMAZON- SUPPLIES $56.99 JPMORGAN CHASE BANK FBI LEEDA - TRAINING $695.00 JPMORGAN CHASE BANK INTERSTATE -PARTS $28.00 JPMORGAN CHASE BANK LIBERTY- AWARDS $95.32 JPMORGAN CHASE BANK LOWES- SUPPLIES $55.40 JPMORGAN CHASE BANK MEEKS- SERVICE $172.00 JPMORGAN CHASE BANK MEETING EXPENSE $27.45 JPMORGAN CHASE BANK OFFICE DEPOT - REFUND ($1.46) JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $50.73 JPMORGAN CHASE BANK REASORS- SUPPLIES $11.38 JPMORGAN CHASE BANK ROYAL - SUPPLIES $497.92 JPMORGAN CHASE BANK SAMS- SUPPLIES $313.71 KENT RIICHI INOUYE RANGE PROJ MNGMT $2,500.00 SUMNERONE INC COPIER LEASE $571.75 SUMNERONE INC COPIER SERVICES $119.05 SALES TAX FUND-POLICE -Total $8,603.45 SALES TAX POLICE • Total $8,603.45 39 SALES TAX STREETS JPMORGAN CHASE BANK EAGLE REDI MIX - CONCRE $8,031.00 PLEASANTVIEW ST REPAIR -Total $8,031.00 AEP IPSO ELECTRIC USE $1,700.61 CINTAS CORPORATION FIRST AID SUPPLIES INV# 5 $55.38 DULTMEIER SALES, LLC REPLACEMENT PUMP $1,399.23 7 Claims List - 3/3/2020 Fund Vendor Name Payable Description Payment Amount 39 SALES TAX STREETS JPMORGAN CHASE BANK AIMRIGHT TEST - CONCRET $1,056.25 JPMORGAN CHASE BANK AMERIFLEX- COUPLERS $268.80 JPMORGAN CHASE BANK ANCHOR STONE -ROCK $488.10 JPMORGAN CHASE BANK ATWOODS- NOZZLES $36.95 JPMORGAN CHASE BANK ATWOODS- SUPPLIES $27.92 JPMORGAN CHASE BANK BROWN FARMS -SOD $220.00 JPMORGAN CHASE BANK BUMP2BUMP -TOOLS $40.49 JPMORGAN CHASE BANK DUNHAMS- ASPHALT $487.09 JPMORGAN CHASE BANK FENSCO- GUARD RAILS $2,750.00 JPMORGAN CHASE BANK FULLERTON -LEASE $180.00 JPMORGAN CHASE BANK HARBOR FREIGHT- ENGINE $99.99 JPMORGAN CHASE BANK HARD HAT SAFETY -PPE $61.73 JPMORGAN CHASE BANK HOME DEPOT- EQUIPMENT $103.88 JPMORGAN CHASE BANK JEFF BROWN -FENCE CAPS $500.00 JPMORGAN CHASE BANK LODGING EXPENSE $190.00 JPMORGAN CHASE BANK LOWES -HITCH $27.98 JPMORGAN CHASE BANK LOWES -SAW BLADE $11.98 JPMORGAN CHASE BANK LOWES- SPRAYER $5.98 JPMORGAN CHASE BANK LOWES- SUPPLIES $160.86 JPMORGAN CHASE BANK LOWES -TARP $49.98 JPMORGAN CHASE BANK MAXWELL -PARTS $214.30 JPMORGAN CHASE BANK OREILLY -BLUE DEF $239.99 JPMORGAN CHASE BANK STANDARD SPLY -SVC $17.50 JPMORGAN CHASE BANK TRACTOR SPLY- CHAINS $128.97 JPMORGAN CHASE BANK TWIN CITIES - CONCRETE $77150 PINKLEY SALES GPS REPAIR $250.00 PIONEER FENCE CO GATE REPAIR $225.00 SIGNALTEK INC MONTHLY MAINTENANCE $1,435.00 SIGNALTEK INC SIGNAL MAINTENANCE AND RE $6,845.00 SPOK, INC. PAGER USE $161.06 TULSA COUNTY HIGHWAY SIGN MAINTENANCE $394.00 CONSTRUCTION UNIFIRST HOLDINGS LP UNIFORM SERVICE $205.18 VERDIGRIS VALLEY ELECTRIC COOP CHAMPION STREET LIGHT $70.00 SALES TAX FUND-STREETS -Total $20,882.70 SALES TAX STREETS • Total $28,91170 40 CAPITAL IMPROVEMENTS DOERNER, SAUNDERS, DANIEL & POSTAGE CHARGE $0.85 MESHEK & ASSOCIATES, P.L.C. ROW /EASEMENT ACQUISITION $7,500.00 CI - E 76TH ST WIDENING -Total $7,500.85 CHARLES JASON WAUGH A/V EQUIPMENT $4,970.00 CI - POLICE BLDG -Total $4,970.00 3 Fund Claims List - 3/3/2020 Vendor Name Payable Description Payment Amount 40 CAPITAL IMPROVEMENTS DOERNER, SAUNDERS, DANIEL & LEGAL FEES GARNETT RD WID $4,152.85 CIP GARN RD WIDE 106 -116 -Total $4,152.85 DOERNER, SAUNDERS, DANIEL & LEG FEES FOR CENTRAL PARK $378.00 CIP LAKERIDGEICNTL PARK -Total $378.00 SALTUS TECHNOLOGIES LLC DIGITAL PRINTERS SCANNERS $8,000.00 CIP POLICE VEHICLES -Total $8,000.00 CHEROKEE BUILDERS INC CONSTRUCTION SERVICES $160,278.78 AGR CIP SPORTS PARK DIET POND -Total $160,278.78 GRADE LINE CONSTRUCTION CONSTRUCTION SERVICES - F $117,773.25 FY18 -19 STREET REHAB -Total $117,773.25 CAPITAL IMPROVEMENTS -Total $303,053.73 70 CITY GARAGE AEP IPSO ELECTRIC USE $721.05 AT &T MOBILITY WIRELESS SERVICE $61.45 JPMORGAN CHASE BANK AMAZON - BATTERY BACKUP $169.98 JPMORGAN CHASE BANK BUMP2BUMP -PARTS $465.46 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $13.98 JPMORGAN CHASE BANK FULLERTON -LEASE $240.00 JPMORGAN CHASE BANK HESSELBEIN -TIRES $348.97 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $29.19 JPMORGAN CHASE BANK INTERSTATE - BATTERIES $16.80 JPMORGAN CHASE BANK JIM GLOVER -PARTS $71.98 JPMORGAN CHASE BANK OREILLY -PARTS $435.47 JPMORGAN CHASE BANK OREILLY- SUPPLIES $75.93 JPMORGAN CHASE BANK ROUTE 66 -PARTS $463.96 JPMORGAN CHASE BANK UNITED FORD -PARTS $93.39 TREASURER PETTY CASH CNG RENEW- LIVINGSTON $50.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES $55.26 CITY GARAGE -Total $3,312.87 CITY GARAGE -Total $3,312.87 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS WORKERS' COMP SELF -INS -Total $6,661.17 $6,661.17 WORKERS' COMP SELF -INS -Total $6,661.17 77 GENERAL LIABILITY - PROPERT DOERNER, SAUNDERS, DANIEL & GENERAL LEGAL GEN LIAB -PROP SELF INS -Total $729.00 $729.00 GENERAL LIABILITY - PROPERT -Total $729.00 City Grand Total $540,531.99 0 TO: The Honorable Mayor and City Council FROM: Scott Chambless 2005 Chief of Police SUBJECT: Disposal of Surplus Vehicles DATE: February 28, 2020 BACKGROUND: This item is a request to "declare surplus" various vehicles and a travel trailer previously used by the police department. By city ordinance, surplus or obsolete supplies, materials, or equipment valued at more than $500 must be declared surplus by the City Council before they are sold. Items valued at $500 or less may be declared surplus by the City Manager. Surplus items valued at over $1,500 must be offered for bid or auction. The vehicles and travel trailer listed below are obsolete for use due to mechanical/condition- related issues. The vehicles and travel trailer are not suitable for transfer to another City department. It is difficult to place an exact value on each asset; therefore, the intent is to offer the assets through online auction. Offering the vehicles and travel trailer through auction ensures compliance with city ordinance in the event one of the assets sells for more than $1,500. RECOMMENDATION: Staff recommends City Council declare the vehicles and travel trailer identified below, as surplus to the needs of the City, and make them available for disposal: 2002 Mercury Grand Marquis (2MEFM74W52X667316) 2005 Ford Expedition (lFMPU16565LA99596) 2006 Ford Expedition (I FMPU I 6546LA68932) 2007 Ford Explorer (1 FMEU63E57UA85212) 2009 Ford Crown Victoria (2FAHP71V09X109130) 2010 Ford Crown Victoria (2FABP7BV2AX112765) 2006 Coachman SE 30' DBDTT (1TC2B969X61510036) TO: The Honorable Mayor and City Council FROM: Scott Chambless Chief of Police SUBJECT: Police Vehicle Purchase DATE: February 28, 2020 BACKGROUND: The FY 2020 budget includes funding to hire two new police officers. Equipping those officers includes providing them vehicles. The new officers have been hired and have completed the basic police academy. Staff is seeking authorization to purchase two Dodge Durangos. These vehicles will be given to tenured officers who have cars that are nearing the time for replacement. The cars that the tenured officers are currently driving will be given to the new officers. Per Owasso Ordinance, a competitive bidding process is not required for the purchase of equipment when purchased for an amount not exceeding a price set by a state purchasing agency. This purchasing rule is also applicable if a dealership can match the price of the approved state bid price even, if the dealership was not awarded the state bid. Jim Glover Chrysler Dodge Jeep Ram Fiat of Owasso has agreed to match the state bid pricing for the two Dodge Durangos. The cost for the two vehicles based on state bid pricing is as follows: FUNDING: City Council approved Resolution 2017 -05, which added the purchase of public safety vehicles as eligible expenditures from the Capital Improvements Fund. The purchase of police vehicles is included in the FY 2020 budget and funding is available in the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval to purchase police vehicles from Jim Glover Chrysler Dodge Jeep Ram Fiat of Owasso, Oklahoma, utilizing State of Oklahoma approved contract pricing, as follows: • 2 Dodge Durangos in an amount not to exceed $31,721 per vehicle ( #SW35 -4568) TO: The Honorable Mayor and City Council FROM: Larry Langford Director of Recreation and Culture SUBJECT: Redbud Festival Park Project Acceptance and Final Payment DATE: February 28, 2020 BACKGROUND: On November 5, 2014, the Tulsa County Vision Authority adopted a resolution that states Owasso is eligible to receive excess Vision 2025 funds totaling $6,882,761.00. On April 21, 2015, Owasso City Council approved Resolution 2015 -08 identifying projects for these funds. Portions of these funds were designated to construct a festival park. On April 17, 2018, City Council approved a contract with Builder's Unlimited, Inc. of Tulsa, Oklahoma in the amount of $2,260,741.00 for construction of the festival park Seven (7) change orders were executed during the project, increasing the original contract price by $206,822.87, for a new total amount of $2,467,563.87. LIQUIDATED DAMAGES: Within the contract provisions, liquidated damages were to be in affect starting on February 15, 2019. Under the contract agreement, a cost of $1,000.00 per day was to be deducted from the amount owed to Builder's Unlimited, Inc. until such time as substantial completion was reached. Builder's Unlimited requested 160 days be added to the contract completion date in exchange for $160,000.00 of project additions. Staff submitted $160,000.00 of project additions to Builder's Unlimited, who accepted the proposal. On October 15, 2019, City Council approved a settlement of liquidated damages, with Builder's Unlimited, by amending the contract to show the project's substantial completion date as July 24, 2019, and to include the installation and construction of the additional park amenities. The contract's completion date was changed to July 25, 2019, making July 26, 2019 as the first day of liquidated damages. On December 11, 2019, Builder's Unlimited received substantial completion notice resulting in 136 days of liquidated damages. The contracted project amount of $2,467,563.87 was reduced by $136,000.00 for a final contract amount of $2,331,563.87. FINAL INSPECTION: Final inspection was completed on January 15, 2020 by GH2 and City staff. Most standards for acceptance were met, minus three (3) warranty related items. These items are 1) re- staining the pavilion ceiling, 2) excavating and grading the front of stage drainage area, and 3) replacing Butterfly Garden pavers with the correct sizes. Redbud Festival Park Project Acceptance and Final Payment Page 2 FUNDING: Funds for construction of Redbud Festival Park are included in the Vision 2025 Fund. RECOMMENDATION: Staff recommends approval of Change Order No. 8 adjusting the final contract amount by calculating liquidated damages; acceptance of the Redbud Festival Park Project; and authorization for final payment to Builder's Unlimited, of Tulsa, Oklahoma, in the amount of $51,801.37, resulting in a final contract amount of $2,331,563.87. ATTACHMENTS: Change Order #8 Final Pay Application SECTION 00600 CHANGE ORDER PROJECT: Redbud Festival Park CONTRACT DATE: April 17, 2018 TO CONTRACTOR: Builder's Unlimited The Contract is changed as follows: Liquidated Damages CHANGE ORDER NUMBER: 8 DATE: March 3, 2020 CONTRACT FOR: City of Owasso Not valid until signed by the Owner and Contractor The original Contract Sum was Net change by previously authorized Change Orders The Contract Sum prior to this Change Order was The Contract Sum will be decreased by this Change Order in the amount of The new Contract Sum including this Change Order will be $2,260,741 $206,822.87 $2,467,563.87 $136.000 $2,331,563.87 NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction Change Directive. ADDRESS BY DATE OWNER ADDRESS BY DATE CLAIM OR INVOICE AFFIDAVIT STATE OF OKLAHOMA ) )SS COUNTY OF ) The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct. Affiant further states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtain p§Yment or the award of this contract. ContraciororSupplier Subcribed and sworn to before me Commission My Commission Expires: Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this 11th day of February 2020. Notary Public Commission # 12002593 My Commission Expires: 03 -16 -2020 HEATHER LEE SUMMERS Notary Public State of Oklahoma Commission #120012593 Expires: March 16, 2020 ACREEMENt 20150108 00300 - Page 12 of 15 Owasso Redbud Parie Owasso, Oklahoma APPLICATION AND CERTIFICATE FOR PAYMENT TO OWNER: ADDITIONS $206,822.87 DEDUCTIONS Total approved this Month PAGE ONE OF 3 PAGES The City of Owasso PROJECT: Owasso Redbud Park $206,822.87 APPLICATION #: 18015 -19 Distribution to: 200 S. Main Owasso, OK PERIOD TO: 01/31/20 Owasso, OK 74055 PROJECT NOS: Owner FROM CONTRACTOR: VIA ARCHITECT: Const. Mgr Builders Unlimited Inc GH2 RECEIVED CONTRACT DATE: Architect PO Box 471650 320 S Boston, Ste 1600 FEB 11 2020 Contractor Tulsa, OK 74147 Tulsa, OK 74103 GH2 ARCHITECTS, LLC CONTRACT FOR: CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. Continuation Sheet Is attached. 1. ORIGINAL CONTRACT SUM $ 2,260,741.00 2. Net change by Change Orders $ 206,822.87 3. CONTRACT SUM TO DATE (Line 1 +/_ 2) $ 2,467,563.87 4. TOTAL COMPLETED 8, STORED TO DATE -$ 2,331,563.87 (Column G on Continuation Sheet) S. RETAINAGE: a. 5.0% of Completed Work $� (Columns D +E on Continuation Sheet) b. 5.0% of Stored Material $� (Column F on Continuation Sheet) Total Retainage (Line 5a + 5b or Total in Column 1 of Continuation Sheet 6. TOTAL EARNED LESS RETAINAGE$ 2,331,563.87 (Line 4 less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certificate) $ 2,279,762.50 8. CURRENT PAYMENT DUE $ 51,801.37 9. BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less Line 6) $ 136,000.00 CHANGE ORDER SUMMARY Total changes approved in previous months b Owner ADDITIONS $206,822.87 DEDUCTIONS Total approved this Month TOTALS $206,822.87 NET CHANGES b Change Order $206,822.87 The undersigned Contractor certifies that to the best of the Contractors knowledge, information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown therein is now due. By: State of: Oklahoma County of: Tulsa Subscribed ands me this 11th Notary Public: Date: 2/11/20 In accordance with Contract Documents, based on on -site observations and the data %tgBtl9P+it application, the Architect certifies to the Owner that to the best of the Architect's knowledge, inforn and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor Is entitled to payment of the AMOUNT CERTIFIED. AMOUNT CERTIFIED 551,801.37 (Attach explanation if amount certified differs lmm the amount applied for. fmhal all figums on this application and on the Continuation Sheet that are changed to conlorm to the amount certified.) ARCHIT CT: GH2 ARCS , L C Sy: Date: 02.11.2020 This rt "t is egotiable. The AMOUNT CERTIFIED is payable only to the Contractor named he I ssuan , ment and acceptance of payment are without prejudice to any rights of the Owner o nPc nder this Contract. v :HMENT TO PAY APPLICATION PROJECT: Owasso Redbud Park Item No. Description of Work Scheduled Value Work From Previous I l % Application Retainage eted (GIC) (D +E) 1 Bonds and Insurance 51,501.00 51,501.00 2 General Conditions 120,000.00 118,800.00 3 Earthwork and Demo 142,500.00 141,075.00 4 CU Structural Soil 26,500.00 26,500.00 5 Engineered Fill 10,000.00 10,000.00 6 Pavilion Concrete Footings 20,525.00 20,525.00 7 Pavilion Masonry 75,000.00 75,000.00 8 Pavilion Structural Steel 170,000.00 170,000.00 9 Pavilion Rough Carpentry 1,500.00 1,500.00 10 Pavilion Joint Sealants 2,300.00 2,254.00 11 Pavilion Roofing and Sheet Metal 70,000.00 70,000.00 12 Pavilion Hardware and Hollow Metal 6,100.00 6,100.00 13 Pavilion Drywall 85,200.00 85,200.00 14 Pavilion Painting 5,300.00 5,300.00 15 Pavilion Specialties 7,700.00 7,700.00 16 Pavilion Plumbing 92,800.00 92,800.00 17 Pavilion HVAC 7,300.00 7,300.00 18 Pavilion Electrical 80,000.00 79,200.00 19 Stage Concrete 20,300.00 20,300.00 20 Retaining Walls 8,200.00 8,200.00 21 Edging 6,000.00 5,400.00 22 Concrete Paving 140,295.00 140,295.00 23 Architectural Concrete 14,000.00 14,000.00 24 Concrete Joint Sealants 4,600.00 4,370.00 25 Asphalt Paving 14,700.00 13,156.50 26 Site Electrical 67,500.00 67,500.00 27 Bollards 3,600.00 3,600.00 This 1,200.00 1,425.00 46.00 :rr rr .tr rr 230.00 1,543.50 Materials Presently Stored (Not In D or El 2 of 4 APPLICATION DATE: 01/31/20 PERIOD TO ARCHITECT'S PROJECT NO Balance Retainage eted (GIC) To Finish ored (C - G) 01.00 100% 00.00 100% 7100% 00.00 100% 00.00 100% 0.00 100% 5.00 100% 0.00 100% 0.00 100% 1.500.00 100% 2,300.00 100% 70,000.00 100% 61100.00 100% 85,200.00 100% 5,300.00 100% 7.700.00 100% 92,800.00 100% 7,300.00 10o% 80,000.00 100% 20,300.00 100% 8,200.00 100% 6,000.00 100% 140,295.00 100% 14,000.00 100% 4,600.00 100% 14,700.00 100% 57,500.00 100% 3,600.00 100% .00 1 1,251,076.50 5,844.50 1,256,921.00 1 :HMENT TO PAY APPLICA PROJECT: Owasso Redbud Park Owasso, OK Page 3 of 4 APPLICATION NUMBER: APPLICATION DATE: PERIOD TO: ARCHITECT'S PROJECT NO: Item Description of Work Scheduled Value Work Completed To Finish Materials Presently Total ti Completed /, (G /( From Previous This Period YO Application Stored And Stored /o (D + E) r° (Not In To Date 29 Trees 27,000.00 25,650.00 1,350.00 D or E) (D +E +F) 30 Landscape Beds 20,000.00 19,000.00 1,000.00 27E+F) 0 10C 31 Sod 8,600.00 8,170.00 430.00 20,000.00 100 32 Decomposed Granite 18,000.00 16,200.00 1,800.00 8,600.00 100 33 Irrigation 40,000.00 38,000.00 2,000.00 18,000.00 100 34 Pavers 82,000.00 72,980.00 9,020.00 40,000.00 100 35 Handicap Parking Signs 2,500.00 2,500.00 82,000.00 100 36 Storm Drainage 165,200.00 165,200.00 2,500.00 100' 37 Add Alternate 1 165,200.00 100' 38 Water Feature System Y 119,395.00 117,007.10 2,387.90 100' 39 Water Feature LED Lighting 36,713.00 36,713.00 119,395.00 100' 40 Water Feature Architectural Pavement 39,950.00 39,950.00 36,713.00 100' 41 Add Alternate 2 39,950.00 100` 42 Stage Structure 133,850.00 133,850.00 1001. 43 Stage Electrical 58,012.00 58,012.00 133,850.00 1009 44 Add Alternate 3 58,012.00 100° 45 Parkin Lot at Birch Street 9 25,200.00 23,940.00 1,260.00 1004 46 Add Alternate 4 25,200.00 1004 47 Public Alley nd Food Truck Parkin y 9 35,000.00 35,000.00 100° 48 Add Alternate 5 35,000.00 100oi 49 Security ht Fence, 5' Height 9 108,500.00 108,500.00 100°i 50 Evergreen Shrubs at Security Fence 3,600.00 3,600.00 108,500.00 100 0r 51 Add Alternate 6 3,600.00 100 °r 52 Redbud District Logos 9,800.00 9,800.00 53 Add Alternate 7 9,800.00 1000/ 54 55 Site Lighting Change Order #1 70,500.00 68,385.00 2,115.00 70,500.00 too-/, 56 40,594.00 39,782.12 811.88 40,594.00 1000/, SUBTOTALS PAGE 3 2,301,335.00 2,273,315.72 28,019.28 2,301,335.00 100% -a 01/31/20 H I Balance Retainage To Finish (C - G) YO YO /o r° ro 0 a 0 0 i i UUNTINUATION ATTACHMENT Item No. SHEET TO PAY APPLICATION PROJECT: Owasso Redbud Park Owasso, OK Description of Work Scheduled Value Work Completed Page 4 of 4 Pages APPLICATION NUMBER: 18015 -19 APPLICATION DATE: 01131/20 PERIOD TO: ARCHITECT'S PROJECT NO Materials Total % Balance Retainage This Period Presently Completed P (GIC) To Finish From Previous Application Stored And Stored (C - G) (D + E) (Not in To Date 57 Change Order #2 23,172.25 23,172.25 D or E) (D + E + F) 58 Change Order #3 9,405.00 9,405.00 23,172.25 100% 59 Change Order #4 71 2.09 712.09 9,405.00 100 % 60 Change Order #5 117,211.99 77,417.40 712.09 100% 39,794.59 61 Change Order #8 15,727.54 15,727.54 ° 117,211.99 100 /° 62 Liquidated Damages (136,000.00) 15,727.54 100% 63 (136,000.00) (136,000.00) 100% 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 (68,186.13) SUBTOTALS PAGE 4 2,331,563.87 2,399,750.00 2,331,563.87 100% Bond No. 2267889 CONSENT OF SURETY COMPANY OWNER ONTRACTOR TO FINAL PAYMENT (SMILAR TO ALA DOCUMENT G707) PROJECT: Owasso Redbud Park, City of Owasso, OK (name, address) TO (Owner) ARCHITECTS PROJECT NO: The City of Owasso, Oklahoma CONTRACTFOR: 200 S. Main Owasso, OK 74055 CONTRACT DATE: April 2018 CONTRACTOR: Builder's Unlimited, Inc. In accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the (here inset name and address orS=ty Conrwy) North American Specialty Insurance Company, Manchester, New Hampshire, 03101 SURETY COMPANY, on bond of (here insm rune and address of Contractor) Builder's Unlimited, Inc., 4677 S. 83rd E. Ave., Tulsa, OK 74145 -1138 CONTRACTOR, hereby approves of the final payment to the Contractor, and agrees that the final payment to the Contractor shall not relieve the Surety Company of any of its obligations to (here laser name and address nrowrer) The City of Owasso, Oklahoma - 200 S. Main, Owasso, OK OWNER, as set forth in the said Surety Company's bond. IN WITNESS WHEREOF, The Surety Company has hereunto set its hand this 10th day of February 2020 North American Specia nsu�ance Company ompany lure of Authori Repr to Attest: (seal): Attorney -in -Fact (Jamie Burris) Title Notc: Thin form is intcndal to br: used as a compmlon document to dhe Contractors Affidavit of Paymcm ,,i D.+,ec and Claims, Corrrnt Edition SWISS RE CORPORATE SOLUTIONS NORTH AMERICAN SPECIALTY INSURANCE COMPANY WASHINGTON INTERNATIONAL INSURANCE COMPANY GENERAL POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS. THAT North American Specialty Insurance Company, a corporation duly organized and existing under laws of the State of New Hampshire. and having its principal office in the City of Kansas City. Missouri, and Washington International Insurance Company. a corporation organized and existing under the laws of the State of New Hampshire and having its principal office in the City of Kansas City, Missouri. each does hereby make. constitute and appoint: It. true and lawful Attumey(s) -in -Fact. to make, execute, seal and deliver, for and on its behalf and as its act and deed, bonds or other writings obligatory in the nature of a bond on behalf of each of said Companies, as surely, on contracts of suretyship as are or may be required or permitted by law, regulation, contract or otherwise. provided that no bond or undertaking or contract or suretyship executed under this authority shall exceed the amount of: FIFTY MILLION (S50,000,000.00) DOLLARS This Power of Attorney is granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of Directors of both North American Specialty Insurance Company and Washington International Insurance Company at meetings- duly called and held on the 9" of May. 2012: "RESOLVED, that any two of the Presidents, any Managing Director, any Senior Vice President, any Vice President, any Assistant V ice President, the Secretary or anv Assistant Secretary be. and each or any of them hereby is authorized to execute a Power of Aaomcv qualifying the attorney named in the given Power of Attorney to execute on behalf of the Company bonds, undertakings and all contracts of surety, and that each or any of them hcrcbv is authorized to attest to the execution of any such Power of Attorney and to attach therein the seal of the Company; and it is FURTHER RESOLVED. that the signature of such officers and the seal of the Company may be uffixed to any such Power of Attorney or to any certificate relating thercm by facsimile, and :my such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be binding upon the Company when so affixed and in the future with regard to any bond, undertaking or contract of surety to which it is attached:' IN WITNESS WHEREOF. North American Specialty Insurance Company and Washington International Insurance Company have caused their official seals to be hereunto affixed, and these presents to be signed by their authorized officers this I Ith day of JULY North American Specially Insurance Company Washington International Insurance Company State of Illinois County of Cook ss. On this 1 lth day of JULY , 2019 , before me, a Notary Public personally appeared Steven P Anderson . Senior Vice President of Washington International Insurance Company and Senior Vice President of North American Specially Insurance Company and Michael A. Ito . Senior Vice President of Washington International Insurance Company and Senior Vice President of North American Specialty Insurance Company, personally known to me. who being by me duly swom, acknowledged that they signed the above Power of Attorney as officers of and acknowledged said instrument to be the voluntary act and decd of their respective companies. L Jeffrey Goldberg ,the duly cleewd Assistant Secretary of North American Specialty Insurance Company and Washington International Insurance Company, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney given by said North American Specialty Insurance Company, and Washington International Insurance Company. which is still in full force and effect.. IN WI'T'NESS WHEREOF, I have set my hand and affixed the seals of the Companies thislo! day of 20 TO: The Honorable Mayor and City Council FROM: Roger Stevens Public Works Director SUBJECT: Recommendation for Contract Award - East 116th Street North Roadway Improvements from North 129th East Avenue to US HWY 169 DATE: February 28, 2020 BACKGROUND: In 2017, Council approved an engineering services agreement with Walter P. Moore and Associates, Inc. for the design of a four -lane roadway section with center turn lanes and landscaped medians. Bike lanes, sidewalk and trail access was added, as part of the "Complete Streets Policy" adopted by the City of Owasso. As part of the widening project, intersection improvements will occur at East 1 16th Street North and North 135th East Avenue. SOLICITATION OF BIDS: In January 2020, Walter P. Moore and engineering staff completed final bid documents and published advertisements in accordance with state statutes on January 22nd and 29th. A mandatory pre -bid meeting was held on February 12th, and bids were opened on February 19th, with a total of five contractors submitting bids. City engineering staff completed a Bid Tabulation, showing the bid amounts and engineering estimate: Engineering Estimate - Crossland Heavy - Becco Construction - Timbenvolf Excavating - D Grade Line Construction - Sherwood Construction - $5,010,867.00 $5,096,000.00 $5,347,000.00 $5,505,391.85 $5,913,961.80 $6,151,556.00 Crossland Heavy Contractors, Inc. provided the lowest bid in the amount of $5,096,000.00, which is above the engineering estimate by $85,133.00. Although the bid exceeds the engineering estimate, a project contingency of $250,000.00 is included should the project require any additional scope of work. FUNDING: Funding is available in the Vision Recapture Fund. RECOMMENDATION: Staff recommends awarding the bid to Crossland Heavy Contractors, Inc. of Tulsa, Oklahoma, in the amount of $5,096,000.00. ATTACHMENTS: Site Map Contract Documents PROJECT 116th ST ROADWAY IMI'ROtVEMENT PROJECT 169 CITY OF OWASSO I - PROJECT LOCATION 3/612017 200 S. Main Street P.O. Box 180 Owasso, OK 74055 918.376.1500 SECTION 00300 AGREEMENT THIS AGREEMENT is dated as of the 3rd day of March . 2020 , by and between City of Owasso (hereinafter called OWNER) and Crossland Heavy Contractors. Inc. (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. WORK CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: WIDENING OF E 116 "' ST N FROM N 129'h E AVE TO US HWY 169 CITY OF OWASSO, OKLAHOMA The project for which the Work under the contract documents may be the whole or only a part, is described as follows: The widening of E 11611 St N from Hwy 169 to N 129th E Ave to a four (4) lane roadway with a concrete median and center turn lanes. Included in the project is a new traffic signal at the intersection of N 13511' E Ave, installation of storm sewers, water line installation, landscaping with irrigation and a new drainage structure crossing (triple 10' x 6' RCB) at Black Jack Creek ARTICLE 2. ENGINEER The project has been assigned to the Project Manager or his /her duly authorized representative, who is hereinafter called ENGINEER and who will assume all duties and responsibilities and will have the rights and authority assigned to ENGINEER in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents, ARTICLE 3. CONTRACT TIME 3.1 The Work will be substantially completed within two hundred seventy (270) calendar days from the date of Notice to Proceed; and completed and ready for final payment in accordance with the General Conditions within three hundred sixty (360) calendar days from the date of Notice to Proceed, which will be on or before , 3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not 0120 00300 - Page 1 of 15 substantially complete within the time specified in paragraph 3.1 above, plus any extensions thereof allowed in accordance with the General Conditions. They also recognize the delays, expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER One Thousand Dollars ($1000.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for substantial completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time specified in paragraph 3.1 for completion and readiness for final payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER One Thousand Dollars ($1000.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for completion and readiness for final payment. ARTICLE 4. CONTRACT PRICE 4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid. 4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that the determination of actual quantities and their classification is to be made by the OWNER at the time of application for payment. ARTICLE 5. PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment in accordance with the General Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications for Payment will be processed by OWNER as provided in the General Conditions. 5.1 Progress Payments. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during construction as provided below. All progress payments will be on the basis of the progress of the Work. 5.1.1 Progress payments shall not exceed an amount equal to 90% of the WORK completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of the contract amount. 5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount, OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of the Contract Price, less such amounts as OWNER shall determine in accordance with the General Conditions, provided that OWNER has determined that satisfactory progress is being made, and upon approval by the Surety. 5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with the General Conditions, OWNER shall pay the Contract Price. 0120 00300 - Page 2 of 15 ARTICLE 6. CONTRACTOR'S REPRESENTATIONS In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 6.1 CONTRACTOR has familiarized himself /herself with the nature and extent of Contract Documents, Work, locality, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that in any manner may affect cost, progress or performance of the Work. 6.2 CONTRACTOR has studied carefully all reports or explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except underground facilities) which have been identified in the Supplementary Conditions as provided in the General Conditions. Contractor accepts the determination set forth in the General Conditions of the extent of the "technical data" contained in such reports and drawings upon which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are not Contract Documents and may not be complete for Contractor's purposes. Contractor acknowledges that Owner and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to underground facilities at or continuous to the site. Contractor has obtained and carefully studied (or assume responsibility for having done so) all such additional supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by Contractor, and safety precautions and programs incident thereto. Contractor does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times and in accordance with the other terms and conditions of the Contract Documents. 6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests and studies of such reports and related data in addition to those referred to in paragraph 6.2 as (s)he deems necessary for the performance of the Work at the Contract price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents; and no additional examinations, investigations, tests, reports or similar data are or will be required by CONTRACTOR for such purposes. 6.4 CONTRACTOR has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports, studies or similar information or data in respect of said Underground Facilities are or will be required by CONTRACTOR in order to perform and furnish the Work at the Contract Price within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including the General Conditions. 0120 00300 - Page 3 of 15 6.5 CONTRACTOR has correlated the results of all such observations, examinations, investigations, tests, reports and data with the terms and conditions of the Contract Documents. 6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. 6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible for the workmanship, labor and materials used in the project for one (1) year after the project has been accepted by the OWNER. 6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials and other items necessary for the completion of the project. The OWNER has issued him a Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement. ARTICLE 7. CONTRACT DOCUMENTS The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the following: 7.1 This Agreement (pages 1 to 6 inclusive). 7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement. 7.3 Advertisement for Bids (Section 00100). 7.4 Requirements for Bidders (Section 00110). 7.5 Instructions to Bidders (Section 00120). 7.6 Bid (Section 00200). 7.7 Bid Bond (Section 00210). 7.8 Bid Affidavits (Section 00220). 7.9 Statement of Bidders Qualifications (Section 00230). 7.10 Certificate of Non-Discrimination (Section 00240). 7.11 Performance Bond (Section 00410). 7.12 Maintenance Bond (Section 00420). 7.13 Statutory payment Bond (Section 00430). 0120 00300 - Page 4 of 15 7.14 Notice of Award (Section 00510). 7.15 Notice to Proceed (Section 00520). 7.16 Change Order (Section 00600). 7.17 General Conditions (Section 00700). 7.18 Project Specifications (Section 00800). 7.19 Special Provisions (Section 00900). 7.20 Project Drawings, consisting of Sheets 1 to 77, inclusive, and Standard Drawings. 7.21 Addendum Numbers 1 to I, inclusive. 7.22 Documentation submitted by CONTRACTOR prior to Notice of Award (pages _ to inclusive). 7.23 Any Modification, including Change Orders, duly delivered after execution of Agreement. There are no Contract Documents other than those listed above in this Article 7. The Contract Documents may only be altered, amended or repealed by a Modification (as defined in the General Conditions). ARTICLE 8. MISCELLANEOUS 8.1 Terms used in this Agreement which are defined in the General Conditions shall have the meanings indicated in the General Conditions. 8.2 No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law) and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 8.3 OWNER and CONTRACTOR each binds himself /herself, his /her partners, successors, assigns, and legal representatives to the other party hereto, his/her partners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. 8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and binding upon both parties even if a provision or part of the Contract Documents should be held void or unenforceable by law. AGREEMENT 0120 00300 - Page 5 of 15 IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate. One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All portions of the Contract Documents have been signed by OWNER and CONTRACTOR. This Agreement will be effective on March 3`d , 2020 . Dr. Chris Kelley, Mayor (SEAL) ATTEST: CONTRACTOR: (SEAL) Juliann M. Stevens, City Clerk Title Address for giving notices: City of Owasso PO Box 180 Owasso, Oklahoma 74055 0120 00300 - Page 6 of 15 TO: The Honorable Mayor and City Council FROM: Julie Trout Lombardi City Attorney and General Counsel SUBJECT: Resolutions Proposing Sale of Surplus Properties DATE: February 28, 2020 BACKGROUND: During the March 5, 2019 meeting, the City Council approved Resolutions 2019-07,2019-08, and 2019 -09, authorizing the sale of the following three (3) surplus properties owned by the City of Owasso: • Approximately 10 acres located at the northeast comer of East 961h Street North and North Mingo Road • Approximately 1.5 acres located at the northeast corner of East 106th Street North and North Mingo Road • Approximately 0.7 acres located east of US 169 and south of East 1061h Street North Section 4 -3 of the City Charter provides two (2) methods by which property valued at more than $250,000 may be sold: (1) approved by a majority vote in an election, or, (2) adoption of a special non - emergency ordinance by the Council. Using a public competitive bid process, a Notice of Sale of Property Owned by the City of Owasso, and an accompanying Invitation to Bid, was advertised for each property, as well as listed on the city's social media sites, information packets mailed to local and regional real estate offices, and signage placed at each location. A breakdown of the sealed bid process is listed below. NE CORNER OF EAST 96 +h STREET NORTH AND NORTH MINGO ROAD: • Minimum bid set at appraised amount of $1.4 million • Advertisement occurred November 27 and December 4, 2019 • Non - Mandatory Pre -Bid meeting held December 9, 2019 • Public Bid Opening occurred December 16, 2019 • Bids received - Two (2) The Nest at Bailey Ranch LLC or Assigns $1,500,001.25 Tulsa, Oklahoma Mingo Crossing Development Company LLC $400,000.00 Owasso, Oklahoma • The required non - emergency ordinance approving the sale of the property was placed on the January 21, 2020 City Council agenda; and subsequently removed from the agenda when the highest bidder rescinded their offer. Sale of Surplus Properties Page 2 of 2 NE CORNER OF EAST 106TH STREET NORTH AND NORTH MINGO ROAD: • Minimum bid set at appraised amount of $95,000.00 • Advertisement occurred November 27 and December 4, 2019 • Non - Mandatory Pre -Bid meeting held December 9, 2019 • Public Bid Opening occurred December 16, 2019 • Bids received - None EAST OF US HWY 169 AND SOUTH OF EAST 106TH STREET NORTH: • Minimum bid set at appraised amount of $416,869.20 • Advertisement occurred January 1 and January 8, 2020 • Non - Mandatory Pre -Bid meeting held January 13, 2020 • Public Bid Opening occurred January 20, 2020 • Bids received - None Staff now proposes to sell each property through advertisement and the open- market process. Specifically, a resolution for each property is presented for the Council's review authorizing the City Manager, or his designees, to market the property for sale with negotiation as may be appropriate. All final offers will be brought to the Council for consideration and action. RECOMMENDATION: Staff recommends approval of Resolution 2020 -06, Resolution 2020 -07 and Resolution 2020 -08 authorizing the marketing for sale and negotiation by the City Manager, or his designees, of each property therein. ATTACHMENTS: Resolution 2020 -06 Resolution 2020 -07 Resolution 2020 -08 CITY OF OWASSO, OKLAHOMA RESOLUTION 2020 -06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AUTHORIZING THE SALE OF CERTAIN REAL PROPERTY OWNED BY THE CITY OF OWASSO AND INSTITUTING A PROCESS FOR THE SALE OF SUCH PROPERTY WHEREAS, Article 4, Department of Finance; Fiscal Affairs, Section 4 -3, Sale of Property Valued at More Than $250,000 of the Owasso City Charter authorizes the sale of city property, real or personal, by either a vote of a majority of the qualified electors of the city who vote on a question to approve the sale at an election, or by authority of a special non - emergency ordinance approved by the City Council, published in full in a newspaper of general circulation within ten days after its passage; and, WHEREAS, on March 5, 2019, the Owasso City Council approved Resolution 2019 -07, authorizing the sale of approximately 438,469 square feet or 10.06586 acres, more or less, of land located at the northeast corner of East 96th Street North and North Mingo Road, using a competitive bid process; and, WHEREAS, following the advertised competitive bid process, two bids were received for the property. The required non - emergency ordinance approving the sale of the property was placed on the January 21, 2020 City Council agenda and subsequently removed from the agenda when the highest bidder rescinded their offer; and, WHEREAS, the property remains vacant and unused by the City and the City Council finds that the sale of the property is in the best interest of the citizens of Owasso. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: SECTION ONE: the City of Owasso will conduct an open- market process for the sale of real property as described above; and, that the City Manager, or his designee(s), is authorized to market the property for sale with negotiation as may be appropriate; and, that all final offers will be brought to the Council for consideration and action. SECTION TWO: the City of Owasso will reserve the right to reject all offers. APPROVED this 3rd day of March, 2020 by the City Council of the City of Owasso, Oklahoma ATTEST: Juliann M. Stevens, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney Resolution 2020 -06 Page 1 of 2 Chris Kelley, Mayor *Site image not to scale and provided as a location reference, only. BAILEY CREEK (Northeast Comer of East 96th Street North & Mingo Road) CITY OF OWASSO, OKLAHOMA RESOLUTION 2020 -07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AUTHORIZING THE SALE OF CERTAIN REAL PROPERTY OWNED BY THE CITY OF OWASSO AND INSTITUTING A PROCESS FOR THE SALE OF SUCH PROPERTY WHEREAS, Article 4, Department of Finance; Fiscal Affairs, Section 4 -3, Sale of Property Valued at More Than $250,000 of the Owasso City Charter authorizes the sale of city property, real or personal, by either a vote of a majority of the qualified electors of the city who vote on a question to approve the sale at an election, or by authority of a special non - emergency ordinance approved by the City Council, published in full in a newspaper of general circulation within ten days after its passage; and, WHEREAS, on March 5, 2019, the Owasso City Council approved Resolution 2019 -08, authorizing the sale of approximately 2 acres, more or less, land located at the northeast corner of East 106th Street North and North Mingo Road, using a competitive bid process; and, WHEREAS, following the required advertisement, no bids were received for the property; and, WHEREAS, the property remains vacant and unused by the City and the City Council finds that the sale of the property is in the best interest of the citizens of Owasso. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: SECTION ONE: the City of Owasso will conduct an open- market process for the sale of real property as described above; and, that the City Manager, or his designee(s), is authorized to market the property for sale with negotiation as may be appropriate; and, that all final offers will be brought to the Council for consideration and action. SECTION TWO: the City of Owasso will reserve the right to reject all offers APPROVED this 3rd day of March, 2020 by the City Council of the City of Owasso, Oklahoma ATTEST: Juliann M. Stevens, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney Resolution 2020 -07 Page 1 of 2 Chris Kelley, Mayor *Site image not to scale and provided as a location reference. only. 106 & Mingo (Northeast Comer of East 106th Street North & Mingo Road) CITY OF OWASSO, OKLAHOMA RESOLUTION 2020 -08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AUTHORIZING THE SALE OF CERTAIN REAL PROPERTY OWNED BY THE CITY OF OWASSO AND INSTITUTING A PROCESS FOR THE SALE OF SUCH PROPERTY WHEREAS, Article 4, Department of Finance; Fiscal Affairs, Section 4 -3, Sale of Property Valued at More Than $250,000 of the Owasso City Charter authorizes the sale of city property, real or personal, by either a vote of a majority of the qualified electors of the city who vote on a question to approve the sale at an election, or by authority of a special non - emergency ordinance approved by the City Council, published in full in a newspaper of general circulation within ten days after its passage; and, WHEREAS, on March 5, 2019, the Owasso City Council approved Resolution 2019 -09, authorizing the sale of approximately 30,552 square feet or 0.701 acres, more or less, of land located south of East 106th Street North and east of US 169, using a competitive bid process; and, WHEREAS, following the required advertisement, no bids were received for the property; and, WHEREAS, the property remains vacant and unused by the City and the City Council finds that the sale of the property is in the best interest of the citizens of Owasso. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: SECTION ONE: the City of Owasso will conduct an open- market process for the sale of real property as described above; and, that the City Manager, or his designee(s), is authorized to market the property for sale with negotiation as may be appropriate; and, that all final offers will be brought to the Council for consideration and action. SECTION TWO: the City of Owasso will reserve the right to reject all offers APPROVED this 3rd day of March, 2020 by the City Council of the City of Owasso, Oklahoma ATTEST: Juliann M. Stevens, City Clerk Julie Lombardi, City Attorney Resolution 2020 -08 Page 1 of 2 Chris Kelley, Mayor Legal Description Plat of Survey Boundary Part of the NW /4 NE /4 169 T -21 -N, R -14 -E Tulsa County, Oklahoma Department 105 Municipal Court 110 Managerial 120 Finance 130 Human Resources 160 Community Development 170 Engineering 175 Information Systems 181 Support Services 190 Cemetery 201 Police Grant Overtime 215 Central Dispatch 221 Animal Control 250 Fire Safer Grant 280 Emergency Preparedness 370 Stormwater /ROW Maint. 515 Park Maintenance 520 Culture /Recreation 550 Community- Senior Center 580 Historical Museum 710 Economic Development CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 0211512020 Payroll Expenses Total Expenses 6,391.00 8,725.73 21, 872.11 30,259.22 20,904.13 31,261.36 9,261.23 13,614.74 16,772.24 25,447.20 18,987.13 28,897.37 16,590.74 24,443.80 9,202.88 13,787.38 1,188.80 2,527.44 566.04 573.09 27,855.87 44,077.63 4,173.26 6,144.29 27,141.68 42,170.35 3,969.69 5,667.75 5,749.40 9,209.10 7,552.36 11,819.93 9,752.74 15,925.37 5,710.91 7,673.08 671.20 754.42 3,828.71 5,740.71 General Fund Total 218,142.12 328,719.96 185 Garage Fund Total 7,477.95 12,313.11 255 Ambulance Fund Total 553.85 622.53 250 Fire Fund 37 Total 166,860.95 250,874.99 201 Police Fund 38 Total 183,128.02 270,721.10 300 Streets Fund 39 Total 20,327.64 32,274.29 370 Stormwater Fund 27 Total 3,701.09 6,638.04 150 Worker's Compensation Total 2,042.80 2,452.62 720 Strong Neighborhoods Total 4,682.79 6,659.21 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 2/27/2020 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP ADMIN FEES VISION DEPT TOTAL AMOUNT 30,440.48 39,594.62 28,030.64 56,566.00 13,983.62 48,696.62 217,311.98 9,730.40 4,480.60 14,211.00 1,433.40 1,433.40 HEALTHCARE SELF INSURANCE FUND TOTAL 232,956.38