HomeMy WebLinkAbout1998.07.21_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, July 21, 1998
The Owasso City Council met in regular session on Tuesday, July 21, 1998 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 17,1998
ITEM 1:
CALL TO ORDER
Mayor Bode called the meeting to order at 7:00 p.m.
ITEM 2:
INVOCATION
The invocation was offered by Pastor Bert Snethen of the Reorganized Church of Jesus Christ
of Latter Day Saints and the Owasso Police Chaplain Coordinator.
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ITEM 3:
FLAG SALUTE
Councilor Voss led in the flag salute.
ITEM 4:
ROLL CALL
PRESENT
Denise Bode, Mayor
Tracy Standridge, Councilor
Mark Wilken, Vice Mayor
Mary Lou Barnhouse, Councilor
Melinda Voss, Councilor
ABSENT
STAFF
Jeff Hancock, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5:
READING OF MAYOR'S PROCLAMATION.
Mayor Bode presented a proclamation to Ms Gaye Gardner, recognizing Uptown Hair & Hails
as Business of the Quarter for the Third Quarter of 1998.
ITEM 6:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of June 16, 1998 Regular Meeting
B. Approval of Claims.
Owasso City Council July 21, 1998
C. Action Relating to a Contract Extension for Maintenance to the City's
Storm Sirens.
D. Request Approval of a Plat Amendment to the Covenants for Nottingham
Estates II.
E. Request Approval to Close a Portion of a Utility Easement Located on Lot
14F, Block 3, Three Lakes Addition.
F. Action Relating to Acceptance of Improvements to the Water and
Wastewater Collection Systems Constructed to Serve Caudle Estates, an
Addition to the City of Owasso, Tulsa County, Oklahoma.
G. Action Relating to Acceptance of Improvements to the Entrance Road
Constructed to Serve Nottingham Estates, an Addition to the City of
Owasso, Tulsa County, Oklahoma.
The consent agenda included minutes of the July 7, 1998 regular meeting and the July 14, 1998
special meeting, by reference made a part hereto. Item B on the consent agenda included the
following claims: (1) General Fund $40,273.18; (2) Workers Comp Self-Insurance Fund
$1,048.78; (3) Ambulance Service Fund $3,140.86; (4) E-911 $1,877.09; (5) City Garage
$5,863.67; (6) Interfund Transfers $43,443.72; (7) Interfund Transfers $3,849.84; (8) Payroll
$168,194.44; (9) City Garage Payroll $3,307.23. Item C requested an extension to a contract
for maintenance to the city's storm sirens at a cost of $3750, plus a 25 % allowable mark-up for
repair parts. Item D requested approval of a text amendment to the final plat for Nottingham
Estates II, that would allow for lot splits within the subdivision so long as the resulting lots are
permanently enjoined to adjacent neighboring lots. Item E requested approval of an easement
closing located on Lot 14F, Block 3, Three Lakes Addition. The Planning Commission
recommended approval of the request at its July 14, 1998 meeting. Item F requested acceptance
of the water and wastewater collection systems constructed to serve Caudle Estates. All the
items required for acceptance have been completed. Item G requested acceptance of the entrance
road constructed to serve Nottingham Estates. A two-year maintenance bond has been provided
by the contractor. Dr Standridge moved, seconded by Mr Wilken to approve the consent
agenda.
AYE: Standridge, Wilken, Barnhouse, Voss, Bode
NA Y: None
Motion carried 5-0.
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Owasso City Council
July 21, 1998
ITEM 7:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO REQUEST
FOR APPROVAL OF A CONTRACT FOR SERVICES FOR A POLICE AND
FIRE COMMUNICATION SYSTEM.
Fire Chief Bob Allen presented the request to approve a contract with EIS Communications to
provide the city with services related to detailed system design, project implementation and
project supervision for a police and fire communication system. The following items will be
performed as outlined in the Scope of Services:
1. Complete the application process that will be required for filing and acquisition of
frequencies.
2. Select site(s) for radio system towers.
3. Prepare the bid specifications - to include warranty coverage.
4. Organize and facilitate a pre-bid meeting with interested vendors.
5. Determine the exact modifications and specifications that will be needed for the dispatch
center.
6. Participate in the selection process of a final bidder for the selection of equipment and
serVIces.
7. Train police and fire personnel on the use and operation of the radio system.
8. Assist with the programming and setup of the new system.
9. Oversee the installation of the system to insure that quality workmanship is used.
10. Train a person designated as the radio system manager to take care of the internal
programming and operating of the radio system.
11. Insure all components of the proposed communications system are completely operative.
Mr Wilken moved, seconded by Ms Barnhouse, to approve a contract with EIS Communications
for services in the amount of $7000 to provide services related to system design, project
implementation, and project supervision for a radio communication system; and that the Mayor
be authorized to execute the document.
AYE: Wilken, Barnhouse, Voss, Standridge, Bode
NAY: None
Motion carried 5-0.
ITEM 8 ~
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AWARD OF A CONTRACT FOR UNIFORM CLEANING
SERVICES.
Chief Alexander presented the item for cleaning services. Bid documents were prepared and
mailed to nine area cleaners, with only one responding. Yale Cleaners submitted the bid, which
was then compared with the previous vendor. The Yale bid was higher than previous cleaning
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Owasso City Council
July 21, 1998
contracts, however staff believes that Yale would provide a better quality of service, allowing
the uniforms to last longer and providing a more professional image to the public. The staff
recommended acceptance of the bid from Yale Cleaners. Ms Voss moved, seconded by
Ms Barnhouse, to award a contract to Yale Cleaners as submitted in the bid proposal, for the
purpose of providing uniform cleaning services to the Owasso Police Department for the period
August 1, 1998 through June 30, 1999, with an option to renew.
AYE: Voss, Barnhouse, Standridge, Wilken, Bode
NAY: None
Motion carried 5-0.
ITEM 9:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ENGINEERING PLAN REVISIONS FOR THE 86TH ST N & MAIN STREET
INTERSECTION.
Mr Henderson said that in 1988 the City of Owasso funded the E 86th St N widening project
as part of the 1988 Capital Improvement Fund Project. The original project scope was to widen
E 86th St N from N 129th East Ave to N Main St, but the project exceeded the budget and the
improvements ended at N Dogwood. In 1995 the remainder of the project was included in the
Capital Improvement Program by the City of Owasso. Funds were obligated based on the
consulting engineer's cost estimates and the project was designed. The preliminary construction
costs estimated exceeded the funds available and the project was delayed until future funding
could be secured. The project was included in the 1997 Bond Issue. Because of ODOT
standards and some other improvements that were not included in the original design, it was
necessary that the design be revised. Since FHC Inc was the engineer of record on the original
design, any changes would have to be approved by them. The staff requested that FHC prepare
a proposal to make the changes. After several discussions, a proposal of 110 man-hours and a
fee of $7891 was submitted. An Agreement for Engineering Services has been reviewed and
approved by Mr Cates, and funds for the fee are included in the Bond Issue. Mr Wilken moved,
seconded by Dr Standridge, to approve revisions to the engineering plan prepared by FHC Inc
for the 86th St N & Main St intersection, at a cost not to exceed $7891; and authorization for
the Mayor to execute the agreement.
AYE: Wilken, Standridge, Voss, Barnhouse, Bode
NAY: None
Motion carried 5-0.
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Owasso City Council
July 21, 1998
ITEM 10:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO FINAL
ACCEPTANCE OF WORK PERFORMED UNDER A CONTRACT FOR
CONSTRUCTION OF A PARKING LOT AT THE OW ASSO SPORTS PARK.
BETWEEN THE CITY OF OW ASSO AND HORIZON CONSTRUCTION CO
INC, AND AUTHORIZATION FOR FINAL PAYMENT AND RELEASE OF
RETAINAGE TO THE CONTRACTOR.
Mr Henderson said that on March 17, 1998, the City Council awarded a bid to Horizon
Construction Co Inc of Owasso for the purpose of constructing an expansion to the large parking
lot at the Owasso Sports Park. The total contract amount was $77,777.77. Change Order #1
in the amount of $8299.75 was approved by the City Council on April 21, 1998 for the repair
of unstable sub grade on the north end of the parking lot. Change Order #2 was approved in
May to increase the contract in the amount of $4384.67 for the addition of fly-ash to repair
unstable soil found on the west end of the parking lot. The final contract amount was
$88,779.31. A partial payment has been made to Horizon for $80,174.91. The project has been
completed and Horizon Construction has requested their final payment. Ms Voss moved,
seconded by Mr Wilken, to accept the work performed by Horizon Construction Inc for the
construction of a parking lot at the Owasso Sports Park, and authorize final payment and release
of retainage in the amount of $8604.40.
AYE: Voss, Wilken, Standridge, Barnhouse, Bode
NAY: None
Motion carried 5-0.
ITEM 11:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #583. AN ORDINANCE AMENDING SECTION 402. PART
TWO. CHAPTER FOUR OF THE CITY OF OWASSO CODE OF
ORDINANCES. RELATING TO RULES OF PROCEDURE FOR THE CITY
COUNCIL.
The time of City Council meetings is set by Charter and may be changed by ordinance.
Mr Hancock said that there has been some discussion for several months relative to changing
the time of regular Council meetings from 7:00 p.m. to 6:30 p.m. This would allow citizens
to attend Council meetings and still be able to participate in other community events beginning
at 7:00 or 7:30. Ms Barnhouse moved, seconded by Dr Standridge, to approve Ordinance #583,
changing the time for regular City Council meetings from 7:00 p.m. to 6:30 p.m.
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Owasso City Council
July 21, 1998
AYE: Barnhouse, Standridge, Voss, Wilken, Bode
NAY: None
Motion carried 5-0.
The ordinance will be published in the Owasso Reporter as required by law, and the time change
will take effect thirty days from the date of publication. The first City Council meeting to be
affected by the change will be September 1, 1998.
ITEM 12
REPORT FROM CITY MANAGER
Mr Hancock reported that a tentative agreement has been reached on the FOP contract.
ITEM 13:
REPORT FROM CITY ATTORNEY
None.
ITEM 14:
REPORT FROM CITY COUNCILORS
None.
ITEM 15:
NEW BUSINESS
None.
ITEM 16:
ADJOURNMENT
Dr Standridge moved, seconded by Ms Voss, to adjourn.
AYE: Standridge, Voss, Barnhouse, Wilken, Bode
NAY: None
Motion carried 5-0, and the meeting was adjourned at 7:22 p.m.
f)JiJ%~loiJL~
Denise Bode, Mayor
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