HomeMy WebLinkAbout2020.03.17_City Council Agenda_AddendumADDENDUM
Notice of Addendum filed in the office of the City Clerk and posted at City Hall, 200 South Main
Street, at 5:00 pm on Monday, March 16, 2020.
uliann M. Steven ,City Clerk
The following is submitted as an addendum to the Owasso City Council Agenda filed on Friday,
March 13, 2020. Items numbered 1- 6 shall remain the same; items numbered 7 -21 shall be
renumbered 8 -22; and a new number 7 shall read as follows:
Consideration and appropriate action relating to Resolution 2020 -10, declaring the existence
of a civil state of emergency in the City of Owasso effective immediately upon passage of
said Resolution until 6:30 PM on April 14, 2020, or unless terminated earlier by further Resolution
Warren Lehr
Staff recommends approval of Resolution 2020 -10.
RECEIVED
MAR 16 2020
City Clerk's
PUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers, Old Central Building
109 North Birch, Owasso, OK 74055
Regular Meeting
Tuesday, March 17, 2020 - 6:30 pm
1. Call to Order
Mayor Chris Kelley
2. Invocation
Pastor Scott Carlson of The Refuge Owasso
3. Flag Salute
4. Roll Call
City Cterk s "�Cp
5. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent' are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - March 3, 2020, and March 10, 2020, Regular Meetings
B. Approve claims
C. Accept public infrastructure improvements at Trident Aquatics, located at 10001
North 127th East Avenue - concrete approaches, sidewalk, stormwater
infrastructure, and fire hydrant including all appurtenances
D. Accept public infrastructure improvements at Abbott Farms Phase II, located
north of East 106th Street North, just east of North Mingo Road - asphalt roadways,
sidewalk, stormwater infrastructure, water and sanitary sewer system
improvements
6. Consideration and appropriate action relating to items removed from the Consent Agenda
7. Consideration and appropriate action relating to a professional services agreement with
Municipal Finance Services, Incorporated for services pertaining to the financing of capital
improvement projects
Linda Jones
Staff recommends approval of the Professional Services Agreement between the City of
Owasso and Municipal Finance Services, Incorporated and authorization for the Mayor to
execute the necessary documents.
8. Consideration and appropriate action relating to Ordinance 1163, closing to the public c
portion of a utility easement located in the general location of 11422 North 134th East Avenue
Brian Dempster
Staff recommends adoption of Ordinance 1163.
Consideration and appropriate action relating to a Final Plat for Hawthorne at Stone Canyon,
Phase I, approximately 10.43 acres located south and west of the intersection of East 76th
Street North and North 193rd East Avenue
Brian Dempster
Staff recommends approval of the Final Plat for Hawthorne at Stone Canyon, Phase I.
Owasso City Council
March 17, 2020
Page 2
10. Consideration and appropriate action relating to a Final Plat for Time to Shine, approximately
4.09 acres located at 11515 East 96th Street North
Brian Dempster
Staff recommends approval of the Final Plat for Time to Shine.
11. Consideration and appropriate action relating to a Final Plat for Replat of Lot 2 Block 2,
Owasso Business Park Kum and Go #1858, approximately 1.07 acres located at 502 East 2nd
Street
Brian Dempster
Staff recommends approval of the Final Plat for the Replat of Lot 2, Block 2 of Owasso
Business Park Kum and Go #1858.
12. Consideration and appropriate action relating to Resolution 2020 -09, requesting assistance
from the Tulsa County Community Development Block Grant (CDBG) Urban County Program,
approving an application identifying the installation of new sanitary sewer lines in the Hale
Acres subdivision as the preferred project for the FY 2020 funding cycle
Brian Dempster
Staff recommends approval of Resolution 2020 -09 and authorization to execute the
necessary documents.
13. Consideration and appropriate action relating to an Inter -local Agreement for street
resurfacing and striping on East 76th Street North from North 145th East Avenue to North 193rd
East Avenue
Roger Stevens
Staff recommends approval of the Inter -local Agreement between the City of Owasso and
Rogers County in an amount not to exceed $173,845.00 and authorization to execute the
necessary documents.
14. Consideration and appropriate action relating to an agreement for the relocation of utilities
for the East 116th Street North Roadway Improvements from North 129th East Avenue to US
HWY 169
Roger Stevens
Staff recommends approval of a Utility Relocation Agreement between the City of Owasso
and Washington County Rural Water District #3 for the relocation of a water line and all
related appurtenances and authorization to execute the necessary documents.
15. Consideration and appropriate action relating to award a bid for parking lot improvements
at Old Central, located at 109 North Birch
Jake Ketner
Staff recommends awarding the construction bid to Stronghand, LLC of Broken Arrow,
Oklahoma, in the amount of $183,195.30, and authorization to execute the necessary
documents.
16. Report from City Manager
17. Report from City Attorney
18. Report from City Councilors
Owasso City Council
March 17, 2020
Page 3
19. Official Notices to Council (documents for acknowledgment of receipt or information only,
no discussion or action will be taken)
Payroll Payment Report - pay period ending date February 29, 2020
Health Care Self- Insurance Claims - dated as of March 12, 2020
Monthly Budget Status Report - February 2020
20. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
21. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and
the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, March 13, 2020.
?01'i n M. Stevens, Clerk
The City of Owasso encourages cifaen participation. To request an accommodation due to a disability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to
istevens@cityofowasso.com
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, March 3, 2020
The Owasso City Council met in regular session on Tuesday, March 3, 2020, in the Council
Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting
filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted
at City Hall, 200 South Main Street, at 6:00 pm on Friday, February 28, 2020.
1. Call to Order
Mayor Chris Kelley called the meeting to order at 6:30pm.
2. Invocation
The Invocation was offered by Reverend Bruce McCarty of Owasso First Assembly.
3. Flag Salute
Councilor Lyndell Dunn led the flag salute.
4. Roll Call
Present
Vice -Mayor - Bill Bush
Councilor- Doug Bonebrake
Councilor - Lyndell Dunn
Councilor - Kelly Lewis
A quorum was declared present.
Staff:
City Manager - Warren Lehr
Absent
Mayor - Chris Kelley
City Attorney - Julie Lombardi
Vice Mayor Bill Bush recognized Boy Scouts from Troop 2002 and Troop 99.
5. Presentation of Character Trait Of Enthusiasm
Dr. Amy Fichtner, Character Council Member, presented the character trait for the month of
March.
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - February 18, 2020, Regular Meeting
B. Approve claims
C. Declare the following vehicles as surplus
disposal via
auction:
2002
Mercury
Grand Marquis
2005
Ford
Expedition
2006
Ford
Expedition
2007
Ford
Explorer
2009
Ford
Crown Victoria
2010
Ford
Crown Victoria
2006
Coachman
SE 30' DBD TT
to the needs of the City and authorize
(2MEFM74W52X667316)
(1 FMPU 16565LA99596)
(1 FMPU I6546LA68932)
(1 FMEU63E57UA85212)
(2FAHP71 V09X 109130)
(2FABP7BV2AX112765)
(1 TC26969X61510036)
Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda, as
presented, with claims totaling $540,531.99.
YEA: Bonebrake, Dunn, Lewis, Bush
NAY: None
Motion carried: 4 -0
Owasso City Council
March 3, 2020
Page 2
7. Consideration and appropriate action relating to items removed from the Consent Agenda
8. Consideration and appropriate action relating to the purchase of police vehicles
Scott Chambless presented the item, recommending approval to purchase two (2) Dodge
Durangos, in an amount not to exceed $31,721.00 per vehicle, from Jim Glover Chrysler
Dodge Jeep Ram Fiat of Owasso, Oklahoma, utilizing the State of Oklahoma approved
contract #SW35 -4568.
There were no comments from the audience. After discussion, Mr. Dunn moved, seconded
by Ms. Lewis to approve the purchase, as recommended.
YEA: Bonebrake, Dunn, Lewis, Bush
NAY: None
Motion carried: 4 -0
Consideration and appropriate action relating to the acceptance of and final payment for
Redbud Festival Park, located at 109 North Main Street
Larry Langford presented the item, recommending approval of Change Order No. 8
adjusting the final contract amount by calculating liquidated damages; acceptance of the
Redbud Festival Park Project; and, authorization for final payment to Builder's Unlimited, of
Tulsa, Oklahoma, in the amount of $51,801.37, resulting in a final contract amount of
$2,331,563.87.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Lewis to approve the change order, accept the project, and authorize
final payment, as recommended.
YEA: Bonebrake, Dunn, Lewis, Bush
NAY: None
Motion carried: 4 -0
10. Consideration and appropriate action to award a construction bid for the East 116th Street
North Roadway Improvements from North 129th East Avenue to US HWY 169
Daniel Dearing presented the item, recommending award of the bid to Crossland Heavy
Contractors, Inc. of Tulsa, Oklahoma, in the amount of $5,096,000.00.
There were no comments from the audience. After discussion, Ms. Lewis moved, seconded
by Mr. Bonebrake to award the bid, as recommended.
YEA: Bonebrake, Dunn, Lewis, Bush
NAY: None
Motion carried: 4 -0
11. Consideration and appropriate action relating to Resolution 2020 -06, authorizing . the
marketing for sale and negotiation by the City Manager, or designee, of certain real property
owned by the City of Owasso located at the northeast corner of East 96th Street North and
North Mingo Road and containing approximately 438,469 square feet or 10.06586 acres,
more or less
Chris Garrett presented the item, recommending approval of Resolution 2020 -06.
There were no comments from the audience. Mr. Bonebrake moved, seconded by Ms.
Lewis to approve Resolution 2020 -06, as recommended.
YEA: Bonebrake, Dunn, Lewis, Bush
NAY: None
Motion carried: 4 -0
Owasso City Council
March 3, 2020
Page 3
12. Consideration and appropriate action relating to Resolution 2020 -07, authorizing the
marketing for sale and negotiation by the City Manager, or designee, of certain real property
owned by the City of Owasso located at the northeast corner of East 106th Street North and
North Mingo Road and containing approximately 2 acres, more or less
Chris Garrett presented the item, recommending approval of Resolution 2020 -07.
There were no comments from the audience. Ms. Lewis moved, seconded by Mr. Dunn to
approve Resolution 2020 -07, as recommended.
YEA: Bonebrake, Dunn, Lewis, Bush
NAY: None
Motion carried: 4 -0
13. Consideration and appropriate action relating to Resolution 2020 -08, authorizing the
marketing for sale and negotiation by the City Manager, or designee, of certain real property
owned by the City of Owasso located south of East 106th Street North and east of US 169 and
containing approximately 30,552 square feet or 0.701 acres, more or less
Chris Garrett presented the item, recommending approval of Resolution 2020 -08.
There were no comments from the audience. Mr. Dunn moved, seconded by Mr. Bonebrake
to approve Resolution 2020 -08, as recommended.
YEA: Bonebrake, Dunn, Lewis, Bush
NAY: None
Motion carried: 4 -0
14. Report from City Manager
Monthly Public Works Project Status Report
Warren Lehr introduced Roger Stevens to provide the monthly Public Works project status
report and discussion was held. Mr. Lehr reported on the usage of the Public Safety Training
Complex and that representatives of Newcastle, Oklahoma were recently in Owasso to
learn about the city's character initiative.
15. Report from City Manager
None
16. Report from City Councilors
Councilor Doug Bonebrake commented on the city's communication efforts to citizens with
roadway project information and the upcoming neighborhood leadership workshop.
17. Official Notices to Council (documents for acknowledgment of receipt or information only,
no discussion or action will be taken)
The Vice Mayor acknowledged receipt of the following:
• Payroll Payment Report - pay period ending date February 15, 2020
• Health Care Self- Insurance Claims - dated as of February 27, 2020
18. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
19. Adjournment
Ms. Lewis moved, seconded by Mr. Bonebrake to adjourn the meeting.
YEA: Bonebrake, Dunn, Lewis, Bush
NAY: None
Motion carried: 4 -0 and the meeting adjourned at 7:18 pm.
Owasso City Council
March 3, 2020
Page 4
Bill Bush, Vice Mayor
Juliann M. Stevens, City Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
Tuesday, March 10, 2020
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, March 10, 2020, in the Council Chambers at Old
Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday,
December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200
South Main Street, at 6:00 pm on Friday, March 6, 2020.
1. Call to Order /Roll Call
Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm.
Present Absent
Mayor /Chair - Chris Kelley None
Vice Mayor /Vice Chair- Bill Bush
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
Councilor /Trustee - Kelly Lewis
A quorum was declared present.
2. Discussion relating to Finance Department Items
A. Proposed professional service agreements for financial advisors and bond counsel
related to a Sales Tax Revenue Note for Capital Improvement Project funding and a
Reimbursement Resolution
B. Annual review of the five -year Utility Rate Plan
Linda Jones presented item A and introduced Jered Davidson of the Public Finance Law Group
and Ben Ogelsby of Municipal Finance Services, Incorporated, discussion was held. Linda Jones
presented item B and discussion was held. It was further explained that item A would be placed
on the March 17, 2020, City Council and OPWA agendas for consideration and action.
3. Discussion relating to Community Development Items
A. Request for Easement Closure - 11426 North 134th East Avenue
B. Request for Final Plat - Hawthorne at Stone Canyon Phase I, located south and
west of the East 76th Street North and North 193rd East Avenue intersection
C. Request for Final Plat - Time to Shine Car Wash, located at 11515 East 96th Street
North
D. Request for a Re -Plat - Kum and Go, located at 502 East 2nd Street
E. Application for the 2020 Community Development Block Grant (CDBG) funding
and project selection
Brian Dempster and Karl Fritschen presented items A, B, C, D, and E and discussion was held. It
was further explained that all items would be placed on the March 17, 2020, City Council
agenda for consideration and action.
4. Discussion relating to the evaluation process and employment contracts for the City Manager
and City Attorney
Michele Dempster presented the item and discussion was held.
5. Discussion relating to City Manager items
A. Monthly sales tax report
B. City Manager report
Warren Lehr introduced Linda Jones to present item A and discussion was held. Mr. Lehr
reported on upcoming city events.
Owasso City Council, OPWA & OPGA
March 10, 2020
Page 2
6. Discussion relating to the 2020 Mayor /Chair Elections Process
Mayor /Chair Chris Kelley presented the item and discussion was held.
City Councilor /Trustee comments and inquiries
None
B. Adjournment
The meeting adjourned at 7:21 pm.
Chris Kelley, Mayor /Chair
Juliann M. Stevens, City Clerk
Actual Claims List - 03/17/20
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL NORTHERN SAFETY COMPANY, INC. RESCUE EQUIP $11,940.72
FIREFIGHTERS TRNG EQUIP -Total
$11,940.72
AT &T
CONSOLIDATED PHONE
$28.40
AT &T
LONG DISTANCE PHONE
$1.45
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASES - FEB,
$10.05
CITY GARAGE
LABOR/OVERHEAD - MARCH, 2
$305.17
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
$73.72
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$43.05
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$500.34
JPMORGAN CHASE BANK
LOWES - SUPPLIES
$63.54
JPMORGAN CHASE BANK
SPAY - STERILIZATION
$80.00
JPMORGAN CHASE BANK
WATERSTONE - CLEANING
$54.60
RELIEF VETERINARY SERVICES
AC STERILIZATION SERVICES
$320.00
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
GEN ANIMAL CONTROL -Total
$1,560.34
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$100.00
JPMORGAN CHASE BANK
CORE & MAIN -PUMP
$448.26
JPMORGAN CHASE BANK
HOME DEPOT -TAPE MEASU
$27.97
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$19.32
GEN CEMETERY -Total
$595.55
JPMORGAN CHASE BANK
B &B- SUPPLIES
$26.38
JPMORGAN CHASE BANK
DOLLAR TREE - SUPPLIES
$19.00
JPMORGAN CHASE BANK
QT- SUPPLIES
$25.00
JPMORGAN CHASE BANK
SAMAS- SUPPLIES
$41.94
JPMORGAN CHASE BANK
TARGET - SUPPLIES
$12.90
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$12.03
STEVEN J HAWTHORNE
CLASSES
$80.00
TEAL DANCE COMPANY LLC
CLASSES
$168.00
GEN COMM CTR DONATIONS - Total
$385.25
AT &T
CONSOLIDATED PHONE
$44.49
AT &T
LONG DISTANCE PHONE
$3.10
GRAND GATEWAY ECO. DEV. ASSC.
SENIOR RIDES FOR FEBRUARY
$204.00
JPMORGAN CHASE BANK
AMAX- SERVICE
$2,425.00
JPMORGAN CHASE BANK
AMAZON- PRINTER CART
$39.99
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$103.32
JPMORGAN CHASE BANK
QUIT BUGGIN -PEST CONT
$95.00
JPMORGAN CHASE BANK
WALMART -WALL CLOCK
$8.25
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$399.53
GEN COMMUNITY CENTER -Total
$3,322.68
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASES - FEB,
$72.84
1
Actual Claims List - 03/17/20
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL CITY GARAGE
LABOR/OVERHEAD - MARCH, 2
$433.75
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
$120.42
TECHNICAL PROGRAMMING SERVICES INC
UNIFORM
$81.12
TREASURER PETTY CASH
LIC RENEW - DEMPSTER
$35.00
TREASURER PETTY CASH
TRAVEL EXPENSE
$199.50
VERIZON WIRELESS
WIRELESS CONNECTION
$166.70
GEN COMMUNITY DEVELOPMENT - Total
PIKEPASS - PIKEPASS
$1,109.33
JPMORGAN CHASE BANK
CANVA- MARKETING
$56.95
TULSA WORLD
NOTICE TO BIDDERS
$71.34
GEN CULTURE & RECREATION -Total
WIRELESS CONNECTION
$128.29
JPMORGAN CHASE BANK
ADOBE -ADOBE
$599.88
JPMORGAN CHASE BANK
ADOBE -ADOBE
$29.99
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$7.13
JPMORGAN CHASE BANK
TRAVEL EXPENSE
$41.10
JPMORGAN CHASE BANK
UBER -FEE
$45.40
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN ECONOMIC DEV -Total
COPIER SERVICE
$763.51
CITY GARAGE
LABOR/OVERHEAD - MARCH, 2
$74.33
VERDIGRIS VALLEY ELECTRIC COOP
STORM SIREN ELECTRIC
$93.88
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN EMERG PREPAREDNESS -Total
$208.22
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASES - FEB,
$19.20
CITY GARAGE
LABORIOVERHEAD - MARCH, 2
$586.08
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
$97.76
JPMORGAN CHASE BANK
GELLCO -WORK BOOTS
$143.99
JPMORGAN CHASE BANK
GRAPHIC RESC - PLOTTER
$854.10
JPMORGAN CHASE BANK
NORTHERN TOOL - SAFETY
$129.98
JPMORGAN CHASE BANK
PIKEPASS - PIKEPASS
$9.00
OKLAHOMA FLOODPLAIN MANAGERS
2020 SPRING TECHNICAL WOR
$225.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$26.34
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN ENGINEERING -Total
$2,131.46
CITY GARAGE
LABOR/OVERHEAD - MARCH, 2
$68.08
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
$12.71
JPMORGAN CHASE BANK
GFOA -CAFER APP
$530.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$45.61
JPMORGAN CHASE BANK
PIKEPASS - PIKEPASS
$9.00
SUMNERONE INC
COPIER SERVICE
$45.00
TREASURER PETTY CASH
GFOA MEMB FEE
$25.00
TREASURER PETTY CASH
TRAVELEXPENSE
$98.33
Actual Claims List - 03/17120
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL GEN FINANCE -Total
ADMIRAL EXP- SUPPLIES
$833.73
AMERICANCHECKED, INC ATTN: BILLING
SOLICITOR BACKGROUND
$36.20
AMERICANCHECKED, INC ATTN: BILLING
CHEC
$198.25
AT &T
CONSOLIDATED PHONE
$817.05
CITY OF OWASSO
GENERAL LIABILITY SELF -IN
$150,000.00
GRAND GATEWAY ECO. DEV. ASSC.
PELIVAN TRANSIT SERVICES
$5,100.00
IMPERIAL LLC
CITY HALL COFFEE SERVICE
$67.40
MAILROOM FINANCE INC
POSTAGE
$1,000.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$841.61
RICOH USA, INC
COPIER FEE
$238.96
SUMNERONE INC
(UPSTAIRS) COPIER SERVICE
$498.34
GEN GENERAL GOVERNMENT -Total
$158,599.56
AT &T
CONSOLIDATED PHONE
$16.08
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$130.77
GEN HISTORICAL MUSEUM -Total
$146.85
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$268.40
GEN HR - CHAR INITIATIVE -Total
PUBLIC SAFETY WIRELES
$268.40
AMERICANCHECKED, INC ATTN: BILLING
BACKGROUND CHECKS FOR
$198.25
DELL MARKETING L.P.
202
$15,881.60
COMMUNITYCARE EAP
EAP
$416.52
JPMORGAN CHASE BANK
FMCSA - QUERIES
$12.50
JPMORGAN CHASE BANK
GIANT TV- EMPLOYEE DEV
$610.87
JPMORGAN CHASE BANK
MEETING EXPENSE
$47.32
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$32.84
JPMORGAN CHASE BANK
STRATA- BULLETINS
$1,036.91
GEN HUMAN RESOURCES -Total
$2,355.21
AT &T
CONSOLIDATED PHONE
$23.27
AT &T MOBILITY
PUBLIC SAFETY WIRELES
$80.08
CITY GARAGE
LABORIOVERHEAD - MARCH, 2
$68.08
DELL MARKETING L.P.
NETWORK SWITCHES
$15,881.60
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
$28.36
JPMORGAN CHASE BANK
BARRACUDA- FILTER
$3,776.56
JPMORGAN CHASE BANK
COX -PHONE SERVICE
$1,562.67
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$96.68
JPMORGAN CHASE BANK
VISTA PRINT -CARDS
$117.60
VERIZON WIRELESS
WIRELESS CONNECTION
$200.05
GEN INFORMATION TECH -Total
$21,834.95
CITY GARAGE
LABOR/OVERHEAD - MARCH, 2
$89.92
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
$24.07
JPMORGAN CHASE BANK
MEETING EXPENSE
$12.00
JPMORGAN CHASE BANK
PIKEPASS - PIKEPASS
$14.10
Actual Claims List - 03/17/20
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL JPMORGAN CHASE BANK SW AIRLINES- AIRFARE $291.96
GEN MANAGERIAL -Total $432.05
JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $7.28
RICH & CARTMILL, INC NOTARY BOND $30.00
GEN MUNICIPAL COURT -Total
$37,28
AT &T
CONSOLIDATED PHONE
$12.32
AT &T
LONG DISTANCE PHONE
$0.72
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASES - FEB,
$132.48
CITY GARAGE
LABOR/OVERHEAD - MARCH, 2
$1,636.83
CITY GARAGE
VEHICLE PARTS PURCH - FEB
$29.00
CITY OF OWASSO
WATER
$224.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
$143.09
JPMORGAN CHASE BANK
ATWOOD -SAW PARTS
$24.98
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$300.00
JPMORGAN CHASE BANK
BROWNCO -REBAR
$21.00
JPMORGAN CHASE BANK
BROWNCO -REBAR /BIT
$61.50
JPMORGAN CHASE BANK
CORNERSTONE -SAW
$14.99
JPMORGAN CHASE BANK
CORNERSTONE- HARDWARE
$1.58
JPMORGAN CHASE BANK
CORNERSTONE -PARTS
$20.99
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$17.25
JPMORGAN CHASE BANK
LOCKE- SUPPLIES
$54.09
JPMORGAN CHASE BANK
LOWES- SCREWS
$2.56
JPMORGAN CHASE BANK
LOWES - SUPPLIES
$85A9
JPMORGAN CHASE BANK
LOWES -TAPE
$14.56
JPMORGAN CHASE BANK
TWIN CITIES - CONCRETE
$832.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$65.50
PROTECTION ONE ALARM MONITORING
PARKS OFFICE SECURITY SYS
$78.38
INC
UNIFIRST HOLDINGS LP
PARKS STAFF UNIFORMS
$66.48
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN PARKS -Total
$3,879.80
AT &T
CONSOLIDATED PHONE
$321.23
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$90.00
JPMORGAN CHASE BANK
APCO- TRAINING
$30.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$76.97
JPMORGAN CHASE BANK
WATERSTONE - CLEANING
$43.30
THOMAS ALAN HOFFMANN
MMPI
$125.00
GEN POLICE COMMUNICATIONS -Total $686.50
PUBLIC SAFETY CORPORATION CRYWOLF ALARMS $90.67
GEN POLICE SERVICES -Total $90.67
BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - FEB, $422.36
12
Fund
Actual Claims List - 03/17/20
Vendor Name
01 GENERAL CITY GARAGE
CITY GARAGE
FLEETCOR TECHNOLOGIES
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
SPIRIT LANDSCAPE MANAGEMENT LLC
SPIRIT LANDSCAPE MANAGEMENT LLC
TREASURER PETTY CASH
UNIFIRST HOLDINGS LP
VERIZON WIRELESS
Payable Description Payment
Amount
LABOR/OVERHEAD - MARCH, 2
$3,99617
VEHICLE PARTS PURCH - FEB
$2,270.74
FUELMAN EXPENSES - FEB, 2
$767.40
ATWOOD- SUPPLIES
$10.95
AUTOZONE- SUPPLIES
$14.99
CORNERSTONE - PROPANE
$15.99
OFFICE DEPOT- PLANNER
$21.99
96TH ST LANDSCAPE
$216.25
MAIN STREET LANDSCAPE IN
$410.00
CDL- TESTERMAN
$81.50
UNIFORM SERVICE
$115.16
WIRELESS CONNECTION
$80.02
GEN STORMWATER -Total
$8,423.52
AT &T
CONSOLIDATED PHONE
$46.54
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASES - FEB,
$46.12
CITY GARAGE
LABORIOVERHEAD - MARCH, 2
$797.42
CITY GARAGE
VEHICLE PARTS PURCH - FEB
$25.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
$30.43
JPMORGAN CHASE BANK
AMAX- NAMEPLATE
$25.00
JPMORGAN CHASE BANK
JOHNSTONE- SWITCH
$8.55
JPMORGAN CHASE BANK
LOCKE- FILTERS
$27.47
JPMORGAN CHASE BANK
LOWES -DOOR ROLLER
$3.78
JPMORGAN CHASE BANK
LOWES -DOOR STOP
$6.48
JPMORGAN CHASE BANK
LOWES -GLUE
$5.88
JPMORGAN CHASE BANK
ROTO ROOTER - SERVICE
$147.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
$23.60
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN SUPPORT SERVICES -Total
$1,233.28
AEP /PSO
STREETLIGHTS
$9.00
TREASURER PETTY CASH
CC REFUND -BROWN
$50.00
TREASURER PETTY CASH
CC REFUND -DAY
$100.00
TREASURER PETTY CASH
CC REFUND- KITCHEN
$50.00
TREASURER PETTY CASH
CC REFUND -NULF
$50.00
TREASURER PETTY CASH
FALSE ALARM REF -COOK
$30.00
TREASURER PETTY CASH
FALSE ALARM REF -LOKER
$60.00
TREASURER PETTY CASH
FALSE ALARM REF -WALKE
$30.00
TREASURER PETTY CASH
REFUND ADOPTION
$75.00
GENERAL -Total $454.00
ALLIED CONTAINER SALES CONNEX CONTAINERS $11,700.00
REDBUD FESTIVAL PARK -Total $11,700.00
61
Actual Claims List - 03/17/20
Fund Vendor Name Payable Descdption Payment
Amount
01 GENERAL -Total $233,121.15
20 AMBULANCE SERVICE CITY GARAGE LABOR/OVERHEAD - MARCH, 2 $931.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
$2,304.46
JPMORGAN CHASE BANK
EXCELLANCE -PARTS
$1,246.19
JPMORGAN CHASE BANK
FEDEX- BINDING
$27.45
JPMORGAN CHASE BANK
NAIL REGIS EMT -FEE
$25.00
TREASURER PETTY CASH
ENGINEASSEMBLY
$8,800.00
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
AMBULANCE -Total
WIRELESS CONNECTION
$13,374.11
SHERRI RICHARDSON
AMBULANCE REFUND
$50.00
TREASURER PETTY CASH
SR AMB DISC- HOLDER
$20.40
TREASURER PETTY CASH
SR AMB DISC - PATTERSON
$20.40
TREASURER PETTY CASH
SR AMB DISC -ROSE
$20.40
TREASURER PETTY CASH
SR AMB DISC- WILBANKS
$20.40
TREASURER PETTY CASH
SR AMB DISC- WILKERSON
$20.40
AMBULANCE SERVICE -Total $152.00
AMBULANCE SERVICE -Total $13,526.11
21 E -911 AT &T MO CHG T -1 CIRCUITS $968.70
COX COMMUNICATIONS MO SVC FEES T -1 CIRCUITS $244.83
MOTOROLA SOLUTIONS, INC MONTHLY PYMT FOR SVC $4,777.48
AGMT
E911 COMMUNICATIONS -Total $5,991.01
E -911 -Total $5,991.01
25 HOTEL TAX BAILEY EVENT CENTER, INC. ECONOMIC SUMMIT $935.00
JPMORGAN CHASE BANK
MEETING EXPENSE
$222.31
JPMORGAN CHASE BANK
PAYPAL- REDBUD WEBSITE
$600.00
JPMORGAN CHASE BANK
TULSA CHAMBER -FEE
$85.00
HOTEL TAX ECON DEV -Total
OK WILDLIFE- RODENT RE
$1,842.31
CITY GARAGE
LABOR/OVERHEAD - MARCH, 2
$139.58
TREASURER PETTY CASH
PBC SUPPLIES
$420.00
STRONG NEIGHBORHOODS -Total $559.58
HOTELTAX -Total $2,401.89
27 STORMWATER MANAGEMENT J.E DIRT WURX LLC CONSTRUCTION SERVICES - E $84,224.55
96TH STN DRAIN IMPROV -Total
$84,224.55
MESHEK& ASSOCIATES, P.L.C.
ENGINEERING SERVICES - EL
$3,294.80
ELM CREEK PARK -Total
$3,294.80
JPMORGAN CHASE BANK
OK WILDLIFE- RODENT RE
$3,500.00
TULSA COUNTY ADMIN SERVICES
POSTERS - FOG PROGRAM
$510.51
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$15.59
VERIZON WIRELESS
WIRELESS CONNECTION
$40.03
Actual Claims List - 03/17/20
Fund
Vendor Name
Payable Description
Payment
Amount
27 STORMWATER MANAGEMENT
STORMWATER- STORMWATER -Total
$4,066.13
STORMWATER MANAGEMENT
-Total
$91,585.48
31 AMBULANCE CAPITAL
TREASURER PETTY CASH
SR AMB DISC- HOLDER
$3.60
TREASURER PETTY CASH
SR AMB DISC - PATTERSON
$3.60
TREASURER PETTY CASH
SR AMB DISC -ROSE
$3.60
TREASURER PETTY CASH
SR AMB DISC- WILBANKS
$3.60
TREASURER PETTY CASH
SR AMB DISC- WILKERSON
$3.60
AMBULANCE CAPITAL -Total
$18.00
AMBULANCE CAPITAL -Total
$18.00
34 VISION TAX
MARTIN Z HANNA
ROW ACQUISITION
$9,596.10
VSN RECAP MINGO TO GARNET - Total
$9,596.10
VISION TAX -Total
$9,596.10
35 PARK DEVELOPMENT
JPMORGAN CHASE BANK
ALL MEDIA - SERVICE FEE
$660.65
JPMORGAN CHASE BANK
LOWES- SHELVING
$59.94
PARK DEV REDBUD PARK -Total
$720.59
BENCHMARK SURVEYING & LAND
TOPOGRAPHIC SURVEY
$3,500.00
SERVICES
PDG, INC,
FEATURE SPLASH PAD
$9,575.00
PARK DEV SPLASH PAD -Total
$13,075.00
PARK DEVELOPMENT -Total
$13,795.59
37 SALES TAX FIRE
AT &T
CONSOLIDATED PHONE
$36.96
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASES - FEB,
$37.76
CITY GARAGE
LABOR/OVERHEAD - MARCH, 2
$2,279.00
CITY GARAGE
VEHICLE PARTS PURCH - FEB
$765.59
CITY OF OWASSO
WATER
$210.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
$1,668.83
JPMORGAN CHASE BANK
AMAZON -BOX
$212.61
JPMORGAN CHASE BANK
AMAZON- REFUND
($12.66)
JPMORGAN CHASE BANK
CONRAD -PARTS
$73.98
JPMORGAN CHASE BANK
CUMMINS - REPAIR
$504.61
JPMORGAN CHASE BANK
NFPA- TRAINING
$175.00
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
$29.97
JPMORGAN CHASE BANK
PIKEPASS - PIKEPASS
$18.10
JPMORGAN CHASE BANK
SAFE KIDS - RECERT FEE
$330.00
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$241.76
JPMORGAN CHASE BANK
TEACHABLE C- TRAINING
$299.00
JPMORGAN CHASE BANK
TORCH PLUMBING- REPAIR
$895.00
JPMORGAN CHASE BANK
UNITED ENGINES - REFUND
($787.83)
JPMORGAN CHASE BANK
WALMART -ROPE
$6.47
NORTHERN SAFETY COMPANY, INC.
RESCUE EQUIP
$5,887.28
17
Actual Claims List - 03/17/20
Fund
Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$895.99
VERIZON WIRELESS
WIRELESS CONNECTION
$960.24
SALES TAX FUND -FIRE -Total
$14,727.66
SALES TAX FIRE
- Total
$14,727.66
38 SALES TAX POLICE
AT &T
CONSOLIDATED PHONE
$802.52
AT &T MOBILITY
PUBLIC SAFETY WIRELES
$135.42
CITY GARAGE
LABOR/OVERHEAD - MARCH, 2
$10,660.67
CITY GARAGE
VEHICLE PARTS PURCH - FEB
$5,814.56
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
$7,235.19
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$90.00
JPMORGAN CHASE BANK
AMAZON- AWARDS
$47.99
JPMORGAN CHASE BANK
AMAZON- FIREARMS EQUIP
$530.05
JPMORGAN CHASE BANK
AMAZON-SUPPLIES
$271.50
JPMORGAN CHASE BANK
AMERICAN WASTE - DUMPST
$109.54
JPMORGAN CHASE BANK
ANCHOR PAINT - SUPPLIES
$674.00
JPMORGAN CHASE BANK
ASP - UNIFORM ITEM
$54.96
JPMORGAN CHASE BANK
AT YOUR SERVICE -PORTA
$80.00
JPMORGAN CHASE BANK
CAMFIL- FILTERS
$141.24
JPMORGAN CHASE BANK
DASH MED- SUPPLIES
$1,438.00
JPMORGAN CHASE BANK
EVENT BRITE -ECON SUMM
$50.00
JPMORGAN CHASE BANK
EVENT BRITE - RECRUITIN
$160.76
JPMORGAN CHASE BANK
EVENT BRITE- REFUND
($50.00)
JPMORGAN CHASE BANK
FACEBOOK- RECRUITMENT
$35.18
JPMORGAN CHASE BANK
FIX IT STICKS - FIREARM
$112.00
JPMORGAN CHASE BANK
GALLS- UNIFORM ITEM
$58.20
JPMORGAN CHASE BANK
GRAPHIC RESC - PLOTTER
$41.70
JPMORGAN CHASE BANK
GT DISTRIB -SMALL TOOL
$827.16
JPMORGAN CHASE BANK
HOBBY LOBBY- SUPPLIES
$199.97
JPMORGAN CHASE BANK
HOME DEPOT- SUPPLIES
$31.96
JPMORGAN CHASE BANK
LODGING - TRAVEL EXP
$357.00
JPMORGAN CHASE BANK
LOWES - MATERIALS
$8.98
JPMORGAN CHASE BANK
MAGPUL IND- FIREARMS
$217.25
JPMORGAN CHASE BANK
MTG EXPENSE -CLEET MEE
$102.03
JPMORGAN CHASE BANK
PAYPAL- MEMBERSHIP
$500.00
JPMORGAN CHASE BANK
PRIMARY ARMS - UNIFORM
$80.99
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$567.19
JPMORGAN CHASE BANK
SEW IT- UNIFORM ITEMS
$139.73
JPMORGAN CHASE BANK
SHEEPDOG - TRAINING
$199.99
JPMORGAN CHASE BANK
SPORTSMANS - REFUND
($24.52)
JPMORGAN CHASE BANK
SPORTSMANS -SMALL TOOL
$299.47
JPMORGAN CHASE BANK
USPS - POSTAGE
$34.80
e
Fund
38 SALES TAX POLICE
Actual Claims List - 03/17120
Vendor Name
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
MEDIA WORKS LLC
ONEOK, INC OKLAHOMA NATURAL GAS
VERIZON WIRELESS
Payable Description Payment
Amount
VERITEQE- SUPPLIES
$62.50
WATERSTONE -CLEANING
$1,196.50
RECRUITMENT VIDEO
$4,500.00
NATURAL GAS USAGE
$598.26
WIRELESS CONNECTION
$920.23
SALES TAX FUND - POLICE -Total $39,312.97
SALES TAX POLICE - Total $39,312.97
39 SALES TAX STREETS JPMORGAN CHASE BANK ANCHOR STONE -ROCK $254.70
JPMORGAN CHASE BANK EAGLE REDI- CONCRETE $3,193.00
PLEASANTVIEW ST REPAIR -Total
$3,447.70
AEP IPSO
STREET LIGHTS
$6,560.01
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASES - FEB,
$188.99
CITY GARAGE
LABOR/OVERHEAD - MARCH, 2
$2,975.17
CITY GARAGE
VEHICLE PARTS PURCH - FEB
$870.04
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
$1,366.40
JET TRUCKING, LLC
YARD DIRT - WATER DEPT 1
$45.00
JPMORGAN CHASE BANK
AIMRIGHT TESTING -CONC
$341.25
JPMORGAN CHASE BANK
ANCHOR STONE -ROCK
$466.41
JPMORGAN CHASE BANK
ATWOOD- SUPPLIES
$32.46
JPMORGAN CHASE BANK
BROWNCO- BOOTS /JACKET
$74.23
JPMORGAN CHASE BANK
INTERSTATE - BATTERIE
$6.00
JPMORGAN CHASE BANK
LOWES -BOARD
$19.68
JPMORGAN CHASE BANK
LOWES- CONCRETE
$18.20
JPMORGAN CHASE BANK
LOWES- PROJECT APRON
$19.90
JPMORGAN CHASE BANK
LOWES- RETURN
($19.68)
JPMORGAN CHASE BANK
LOWES- SCREWS
$86.36
JPMORGAN CHASE BANK
LOWES- SIDEWALK MATERI
($3.58)
JPMORGAN CHASE BANK
MAXWELL -MAT
$119.00
JPMORGAN CHASE BANK
OFFICE DEPOT - FOLDERS
$24.98
JPMORGAN CHASE BANK
OWASSO TOP SOIL -DIRT
$175.00
JPMORGAN CHASE BANK
REDWING-BOOTS
$170.99
JPMORGAN CHASE BANK
VANCE BROTH -TACK
$162.50
JPMORGAN CHASE BANK
WARREN CAT -KEYS
$12.70
JPMORGAN CHASE BANK
WELSCO - WELDING SUPPLI
$97.54
TULSA COUNTY HIGHWAY
REPLACEMENT SIGNS
$587.10
CONSTRUCTION
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$205.18
VERDIGRIS VALLEY ELECTRIC COOP
CHAMPION STREET LIGHT
$76.22
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
$6.20
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
WAVETRONIX LLX
DISPLAY REPLACEMENT
$400.00
0
Actual Claims List - 03117/20
Fund
Vendor Name
Payable Description
Payment
Amount
39 SALES TAX STREETS
SALES TAX FUND-STREETS -Total
$15,164.27
SALES TAX STREETS - Total
$18,611.97
40 CAPITAL IMPROVEMENTS
DORSET JOHN STORY III
DODD CONDEMNATION
$6,950.00
CIP GARN RD WIDE 106.116 -Total
$6,950.00
MESHEK & ASSOCIATES, P.L.C.
LAKERIDGE /CENTRAL PARK DR
$2,926.60
CIP LAKERIDGE/CNTL PARK -Total
$2,926.60
JPMORGAN CHASE BANK
UVS- OUTFIT VEHICLE
$4,373.47
CIP POLICE VEHICLES -Total
$4,373.47
MESHEK &ASSOCIATES, P.L.C.
ENGINEERING SERVICES - SP
$825.53
CIP SPORTS PARK DIET POND -Total
$825.53
GRADE LINE CONSTRUCTION
CONSTRUCTION SERVICES - F
$238,205.67
FY18.19 STREET REHAB - Total
$238,205.67
CAPITAL IMPROVEMENTS
-Total
$253,281.27
68 OPWATIF
BROGRAN LLC
TIFAGREEMENT
$5,847.36
MAIN STREET DEVELOPMENT LLC
TIF AGREEMENT
$225,432.04
OPWA ECONOMIC DEV -Total
$231,279.40
OPWA TIF -Total
$231,279.40
70 CITY GARAGE
AT &T
CONSOLIDATED PHONE
$16.06
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
$30.93
JPMORGAN CHASE BANK
AMAZON- VEHICLE PARTS
$508.96
JPMORGAN CHASE BANK
BEST CHOICE - WINDSHIE
$330.00
JPMORGAN CHASE BANK
FULLERTON- SUPPLIES
$91.65
JPMORGAN CHASE BANK
GOODYEAR -PD TIRE STOC
$389.70
JPMORGAN CHASE BANK
GOODYEAR -RECAP TIRES
$2,539.66
JPMORGAN CHASE BANK
GOODYEAR - SERVICE CALL
$112.40
JPMORGAN CHASE BANK
GRAINGER -PART
$207.05
JPMORGAN CHASE BANK
HESSELBEIN -REAR TIRE
$438.32
JPMORGAN CHASE BANK
JIM GLOVER -PARTS
$1,132.21
JPMORGAN CHASE BANK
PUB SAFETY STORE -PART
$231.29
JPMORGAN CHASE BANK
ROUTE 66 -PARTS
$307.08
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$416.51
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
$55.26
CITY GARAGE -Total
$6,807.10
CITY GARAGE -Total
$6,807,10
76 WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WC- EXPENSE 2020
$20,064.49
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
$2,526.93
UNITED SAFETY & CLAIMS INC
UNITED SAFETY CLAIMS
$1,658.33
WORKERS' COMP SELF -INS -Total
$24,269.75
WORKERS' COMP SELF -INS
-Total
$24,269.75
10
Fund
Actual Claims List - 03/17/20
Vendor Name
77 GENERAL LIABILITY - PROPERT ELIZABETH ANNE CHILDS
JPMORGAN CHASE BANK
GEN LIAB•PROP SELF INS -Total
GENERAL LIABILITY•PROPERT -Total
Payable Description Payment
Amount
LEGAL SERVICES $2,085.00
FOSTER PAINT -UNIT 18 $2,893.20
$4,978.20
$4,978.20
City Grand Total $963,303.65
11
TO: The Honorable Mayor and City Council
FROM: Earl Farris
Project Administrator
SUBJECT: Acceptance of Infrastructure Improvements at Trident Aquatics
DATE: March 13, 2020
BACKGROUND:
The subject commercial development is located at 10001 North 127th East Avenue. Public
infrastructure improvements consist of concrete approaches, sidewalk, stormwater infrastructure
and a fire hydrant including all appurtenances.
FINAL INSPECTIONS:
Final inspections for the infrastructure components were completed in February 2020 by the
Public Works Department. All standards for acceptance have been met. Additionally, the
construction contractor and design engineer have supplied the necessary two -year
maintenance bond and required as -built drawing.
RECOMMENDATION:
Staff recommends acceptance of the following public infrastructure improvements at Trident
Aquatics, located at 10001 North 127th East Avenue: concrete approaches, sidewalk,
stormwater infrastructure and a fire hydrant including all appurtenances.
ATTACHMENTS:
Location Map
City Attorney bond approval letter and copy of bond
Trident Aquatic
1" = 372 ft
Location Map
03/03/2020
This map may reppresents a visual display of related geographic information. Data provided here on is not guarantee of acutual field conditicns. To be sure of complete accuracy, please contact the
responsible staff for most up -to -date information.
Farris, Earl
From:
Lombardi, Julie
Sent:
Tuesday, May 07, 2019 10:55 AM
To:
Eaton, Steven
Cc:
Farris, Earl
Subject:
RE: Trident Aquatics Bond
Steven,
I have reviewed the Trident Aquatics maintenance bond at your request. The attorney -in -fact signature is authorized,
the surety is licensed to do business in Oklahoma, and the amount of the bond is well within the surety's $143,661,000
underwriting limitation and the Power of Attorney's $5,000,000 limitation. Therefore, the bond is approved.
Julie Lombardi
,idle Troutfom6ardt
City Attorney
City of Owasso
PO Box 180
200 S Main St
Owasso, OK 74055
Phone: 918-376-1511 Fax 918- 376 -1599
Email: ilombardiCa citvofowasso.com
www.citvofowasso.com
From: Eaton, Steven
Sent: Tuesday, May 7, 201910:38 AM
To: Lombardi, Julie <JLombardiCaCityOfOwasso.com>
Cc: Farris, Earl <efarrisPCitvOfOwasso.com>
Subject: Trident Aquatics Bond
Ms. Lombardi,
I am sending a maintenance bond for review. Would you please reply with your findings.
Thanks you,
Steven Eaton
City of Owasso
Infrastructure Inspector
Maintenance Bond
PRIVATELY FINANCED PUBLIC IMPROVEMENTS
Bond No: 5011414
KNOW ALL MEN BY THESE PRESENTS, That we Koehn Construction Services,
LLC as Principal, and Employers Mutual Casualty Company as Surety, are held and
firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Forty
Four Thousand One Hundred Sixty Dollars and no /100 ($44,160.00) to which payment
will and truly to be made, we do bind ourselves, and each of our heirs, executors,
administrators, successors, and assigns jointly and severally, firmly by these presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
TWO YEAR after final approval of the Trident Aquatics, 10001 N 127111 E Ave, Owasso,
OK, 74055, city hydrant $6,500, storm water $25,000, and approaches $12,660 a
privately financed public improvement, and acceptance of such by the City Council of the
City of Owasso, Oklahoma, against all defects in workmanship and materials which may
become apparent in such privately financed public improvement during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the
Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or workmanship in the privately financed
public improvement which may become apparent during the said period.
SIGNED, SEALED, AND DATED: MAY 2, 2014
Koehn Construction Services C, Principal
BY: ,
Emplo e Mutual Casua Company, Surety
BY: Attorney -in -Fact
AVEMC
P.O. Box 712 • Des Moines, Iowa 50306.0712 INSURANCE
POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY -IN -FACT
KNOW ALL MEN BY THESE PRESENTS, that:
1. Employers Mutual Casualty Company, an Iowa Corporation
2, EMCASCO Insurance Company, an lowa Corporation
S. Union Insurance company of Providence, an Iowa Corporation
4. Illinois EMCASCO Insurance Company, an Iowa Corporation
6. Dakota Fire Insurance Company, a North Dakota Corporation
S. EMC Property& Casualty Company, an Iowa Corporation
hereinafter referred to severally as "Company' and collectively as "Companies ", each does, by these presents, make, constitute and appoint:
DREW JOHNSON
Ile true and lawful attorney -in -fact, with full power and authority conlerred to sign, seal, and execute the following Surety Bundle):
Surety Bond Principal: Obligee:
Number Koehn Construction Services, City of Ovrasso, Oklahoma
In an amount not exceeding Five Million Dollars $5,000,000.0
and to bind each Company thereby as fully and to the same extent as It such Instruments were signed by the duly authorized officers of each such Company, and all
of the acts of said attorney pursuant to the authority hereby given are hereby ratified and confirmed.
AUTHORITY FOR POWER OF ATTORNEY
This Power -ol- Attorney Is made and executed pursuant to and by the authodly of the following resolution of the Boards of Directors of each of the Companles at the
first regularly scheduled meeting of each company duly called and held In 1999:
RESOLVED; The President and Chief Executive Officer, any Vice President, the Treasurer and the Secretary of Employers Mutual Casualty Company shall have
power and authority to (1) appoint allameys -in -tact and authorize them to execute on behalf of each Company and attach the seal of the Company thereto, bonds
and undertakings, recognlzances, contracts of indemnity and other writings obligatory In the nature thereof; and (2) to remove an yy such ailomey -in -fact at any time
and revoke the power and authority given to him or her. Attorneys -in -tact shall have power and authority, subject to the (arms and llmltailons of the povier -of- attorney
Issued to them, to execute and deliver an behalf of the Company, and to attach the seat of the Company thereto, bonds and undertakings, recognlzances, contracts of
Indemnity and other writings obligatory In the nature thereof, and anysuch instrument executed by an yy such attorney -(n -fed shall be fully and In all respects binding upon
the Company, Cerlfgcalfon as to the validity of anypowor- of- attorney authorized herein made by an olllcer of Employers Mutual Casualty Company shall be fully and in all
respects binding upon this Company. Thetaesimile ormechanleall99 reproduced signature of such officer, whethermade heretofore orhereaffer, whereverappeadngg upon
a codilfed copy of any power -of- attorney of the Company, shall bo valid and binding upon the Company with the same force and effect as though manually allixed.
IN WITNESS THEREOF, the Companies have caused these presents to beslgnedforeachbytheirofficarsasshown , and the Corporate seaAtob retoaf fixedthis
let royal July 2016. H
July 2018 before me a Notary Public in and farina State
of Iowa, personally appeared Bruce G. Kelley and Todd Slrother, who, being by me duly
sworn, did say that they are, and are known to me to be the CEO, Chairman, President and
Treasurer, and /or Senior Vice President, respectively, of each of the Companies above; that
the seals affixed to this Instrument are the seals of said corporations; that said Instrument
was signed and seated on behalf of each of the Companies by authority of (heir respective
Boards of Directors; and that the said Bruce G. Kelley and Todd Strother, as such officers,
acknowledged the execution of sold Instrument to be their voluntary act and deed, and (he
voluntary act and deed of each of the Companies.
My Commission Expires October 10, 2019,
Notary
CERTIFICATE
I, James D. Clough, Vice President of the Companies, do hereby codify that the foregoing resolution of the Boards of Directors by each of the Companies, and
this Power of Atiomay issued pursuant thereto on 1st day of July , 2818 , are true and correct and are still in full force and effect.
In Testimony Whereof I have subscribed my name and affixed the facsimile seal of each Company this 2nd day of May , 2019 :;
Vice President
7851 (7 -18) S011414 L6714 965 AN 005779 -LL "For verification of the authenticity of the Power of Attorney you may call (616) 0452689,"
TO: The Honorable Mayor and City Council
FROM: Earl Farris
Project Administrator
SUBJECT: Acceptance of Infrastructure Improvements at Abbott Farms Phase II
DATE: March 13, 2020
BACKGROUND:
The subject residential development is located on the north side of East 106 Street North, east of
Mingo. Two entrances are off of East 106 Street North, just east of Mingo. The public
infrastructure improvements for Abbott Farms Phase II are asphalt roads, sidewalks, stormwater
infrastructure, water and sanitary sewer system improvements.
FINAL INSPECTIONS:
Final inspections for all infrastructure components were completed in February 2020 by the
Public Works Department. All standards for acceptance have been met. Additionally, the
construction contractor and design engineer have supplied the necessary two -year
maintenance bonds and required as -built drawings.
RECOMMENDATION:
Staff recommends acceptance of public infrastructure improvements consisting of asphalt
roads, sidewalks, stormwater, water and sanitary sewer system improvements for Abbott Farms
Phase II.
ATTACHMENTS:
Location Map
City Attorney bond approval letter and copy of bonds
Abbott Farms Phase II
1" = 979 ft
Location Map
02/27/2020
This map may to resents a visual display of related geographic information. Data provided hereon is not guaranteee of acutual field conditions. To be sure of complete accuracy, please contact the
responsible staff for most up -to -date information.
Farris, Earl
From:
Lombardi, Julie
Sent:
Tuesday, February 04, 2020 3:42 PM
To:
Eaton, Steven
Cc:
Farris, Earl
Subject:
RE: Abbott Farms II
Steven,
I have reviewed the Abbott Farms 2 sanitary sewer system, storm sewer water supply system and paving maintenance
bond at your request. The attorney -in -fact signature is authorized, the surety is licensed to do business in Oklahoma,
and the amount of the bond is well within the surety's $24,886,000 undeerwriting limitation. Therefore, the bond is
approved.
Julie Lombardi
Julie Trout Lombardi
City Attorney
City of Owasso
PO Box 180
200 S Main St
Owasso, OK 74055
Phone: 918-376-1511 Fax 918- 376 -1599
Email: ilombardi(a)cityofowasso.com
People - REAL Character • REAL Community
From: Eaton, Steven
Sent: Tuesday, February 4, 202010:03 AM
To: Lombardi, Julie <JLombardi(o)CitvOfOwasso.com>
Cc: Farris, Earl <efarris(@CitvOfOwasso.com>
Subject: Abbott Farms II
Ms. Lombardi,
I am sending a maintenance bond for review. Would you please reply with your findings.
Thank you,
Steven Eaton
City of Owasso
Maintenance Bond
PRIVATELY FINANCED PUBLIC IMPROVEMENTS
Bond No. 2298795
KNOW ALL MEN BY THESE PRESENTS, That we Ira M. Green Construction Company
as Principal (Developer and Contractor), and North American Specialty Insurance Company as
Surety, are held and firmly bound unto the City of Owasso, as Obligee, in the penal sum of
Nine hundred forty -two thousand, one hundred seventy -nine dollars and 901100 (S 942,179.90 )
which payment will and truly to be made, we do bind ourselves, and each or our heirs, executors,
administrators, successors, and assigns jointly and severally, firmly by these presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
2 year(s) after final approval of the Abbott Farms 2 - 106th St. N. & Mingo, Owasso, OK
Sanitary Sewer System Public, Storm Sewer, Water Supply System and Paving System
a privately financed public improvement, and acceptance of such by the City Council of the City
of Owasso, against all defects in workmanship and materials which may become apparent in
such privately financed public improvement during said period.
NOW, THEREFORE, THE CONDITION OF TH IS OBLIGATIONS IS SUCH that the Principal
and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of
any defective materials or workmanship in the privately financed public improvement which
may become apparent during the said period.
SIGNED, SEALED, AND DATED: January 17, 2020
Principal
Suretv
in -Fact
Att)ch Power or Attorney
SWISS RE CORPORATE SOLUTIONS
NORTH AMERICAN SPECIALTY INSURANCE COMPANY
WASHINGTON INTERNATIONAL INSURANCE COMPANY
GENERAL POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS, THAT North American Specialty Insurance Company, a corporation duly organized and existing under
laws ofthe Stare ofNew Hampshire. and having its principal office in the City of Knnsas City. Missouri, and Washington International Insurance
Company, a corporation organized and cxisling under the laws of the State of Now Hampshire told ]living its principal office in the City of Kansas
City. Missouri, each does hereby make• constitute and appoint:
ItN true and lawful Ationicy(s) -in -Fact. to make, execute, seal and deliver. fir and on its bclwlCand us it%ucl and deed. bonds or labor writings
obligatory in the nature of u bond on behalf of each of sold Companies, as surety. on contracts of suretyship as arc or may required or permitted by
law. iquht ion, contract at otherwise. provided that no bond or undertaking it contract or stimtyship executed under this authority shall exceed the
amount of-. FIFTY MILLION (SX0110,000.00) DOLLARS
This Power of Attorney is granted and is signed by facsimile under and by the authority of the follmiring Resolutions adopled by the Boards of
Directors of built North American Specialty Insurance Company and Wushiugtun International Insurance Company at oteelings drily called and hold
on the ga, or May. 2012;
"RE'SOIATI), that any two of the Presidents, any Managing Director. any Senior Vice President, any Vice Prcsidonl, any AhShAILIR Vito Prcsidvnl.
the Secretary or any Assistant Secretary be. and each or any ofthem hereby is authorized to execute a Power of Attorney qunlit),hvg the anomey' named
in the given Power of Attorney to execut` of hemifof the company bonds, undertakings and all contracts of surety. and that each or any ofthum
hereby is authoriicd to attest to the execution of any such Power orAmuncy and to attach therein the seal orthe Company: and it is
FURTHER RESOLVED, that the signature of such officers and the seal of the Company may be affixed to any such Power of Atomcy -or in 1113'
ecrlifhcaw rulming thereto by thusimde, and any such Power of Anomey or certiticmc hearing such t esimile signatures or facsimile swl shall Ito
binding upon the Compuny when so affixed, and in the tlture, with regard to any bond, undertaking or contract of surety to which it is anachd:'
A Kcalar Vin Pmldor arxans AMIrdma SP16tln Inmlamt f bnn,anl
IN WITNESS WHEREOF. North American Specialty Insurance Company and Washington loicnauionat Insurance Company have caused their
oBicial scuts to be hereunto affixed. and these presents to be signed by their authorized officers this I Ith day of JULY , 2019 .
North Alncrlcan. Specialty Insurance Company
Washington International Insurancv Company
State of Illinois
2019. before tile, a Notary Public personally uppcured Steven P. Anderson . Senior Vice President of
Suhingmn International Insurance Company and Senior Vice President of North American Specialty Insurance Company and Michael A. lm.
Senior Vile Presiders of Washington international Insurance Companyand Senior Vice President of North American Spevinky Ininnumc
Company, personally known to me, whit bating by me duty swom, acknowledged that they signed the above Power of.Atlonicy as officers of and
avknowldgd said instrument to be the Voluntary act and decd of their respective.companius.
OFFICIAL StAL
IRA M. GREEN CONSTRUCTION
P.O. BOX 813
CLAREMORE, OK 74018
918 - 342 -0840
Owner:
106th Properties LLC
3420 N Plainview Ave
Fayetteville, Arkansas 72703
Bond Totals
Project:
Abbott Farms 2
106th Street N & Mingo
Owasso, OK
Date
1/16/2020
Item
Sanitary Sewer System - Public Quantity Unit Amount
8
Right Of Way Clearing & Restoring
4458
LF
9
Unclassified Excavation
6463
CY
10
Connect to Existing
2
EA
11
8" SDR 35
3945
LF
12
8" SDR 26
513
LF
13
4' ID manholes
20
EA
14
Over 6'
44
VF
15
4' ID Drop Manhole
1
I EA
16
Over 6'
6
1 VF
17
8 "x 4" Service Tee W/ SCH 40 Outlet
50
1 EA
18
Agg Base at street crossing
122
1 CY
Total Proposed Sanitary Sewer $ 230,926.75
Storm Sewer Quantity Unit Amount
19
Right Of Way Clearing & Restoring
987
LF
20
Unclassified Excavation
966
CY
21
18" HP
128
LF
22
24" HP
26
LF
23
30" HP
26
LF
24
36" HP
76
LF
25
24" HDPE
432
LF
26
30" HDPE
35
LF
27
36" HDPE
264
LF
28
5' Manhole
3
EA
29
Over 6"
2.93
VF
30
24" PCES
1
EA
31
36" Headwall
1
EA
32
Des 3
2
EA
33
Des 4
1
EA
34
Des 2 W 5' MH
1
EA
35
Des 3 W 8' MH
4
EA
36
12" Rip Rap
20
SY
37
Inlet Protection
8
EA
38
Ag Base Road Crossing
226
CY
Total Proposed Storm Sewer $ 132,950.00
Water Supply System Quantity Unit Amount
39
Right Of Way Clearing & Restoring
3855
LF
40
Unclassified Excavation
1500
CY
41
Connect to Existing
2
EA
42
6" C -900 DR 18
1396
LF
43
8" C -900 DR 18
2460
LF
44
Bell Joint Restraints
17
EA
45
12" SDR 35 Casing
225
LF
46
12" X 6" Casing Spacers & End Seal
1
LS
47
6" X 2" Reducer MJ X MJ
3
EA
48
8" X 6" Tee FLG X FLG
4
EA
49
6" Tee FLG
1
EA
50
6" Adapter
6
EA
51
8" Adapter
6
EA
52
6" 45* Bend MJ X MJ
10
EA
53
8" 22.5* Bend MJ X MJ
2
EA
54
8" 45* Bend MJ X MJ
17
EA
55
8" 90* Bend MJ X MJ
1
EA
56
8" Blind Flange
1
EA
57
2" Gate Valve FLG X MJ
2
EA
58
6" Gate Valve FLG X MJ
9
EA
59
8" Gate Valve FLG X MJ
7
EA
60
Valve Box
18
EA
61
6" 3 Way Fire Hydrant Assembly
7
EA
62
Blowoff Assembly
3
EA
63
Service Crossings
6
EA
64
Agg Base at Road Crossing
70
CY
Total Proposed Water Supply System $ 183,665.00
Paving System Quantity Unit Amount
68
Fine Grade for Paving
11416
SY
69
Treated Sub Grade
11416
SY
70
6.5" Asphalt Paving
7783
SY
71
Curb and Gutter
5201
LF
72
Valley Gutter
80
SY
73
8" Temp Gravel Road
1899
SY
74
Sidewalk In Reserve Area
28
SY
75
ADA Ramps
1 11
EA
76
Street Signs
1
1 LS
77
Barricades
2
1 EA
78
Sod 4' Behind Curb
2312 1
SY
79
Inlet Protection 1
8 1
EA
Total Proposed Paving $ 394,638.15
TO: The Honorable Mayor and City Council
FROM: Linda Jones, Finance Director
SUBJECT: Capital Improvement Planned Financing
DATE: March 13, 2020
BACKGROUND:
On June 18, 2019, Council approved Resolution 2019 -13 which identified approximately $98 million
in capital improvement projects, of which, $78 million require third -penny sales tax funding. The
third -penny sales tax generates approximately $9 million per year, of which, approximately $4
million is currently committed annually for existing debt service. Currently, approximately $28
million remains to be funded from future years' collections.
As has been discussed with Council on multiple occasions, authorized Capital Improvement
Projects (CIP) will require approximately six years of sales tax revenues to fund. At the October
2017 work session, staff outlined the need for future financing of capital projects to enable the City
to advance the progress of approved CIP projects without delay. The financing would include
approximately $1.5 million for the 11301 North Mingo Road and 10000 East 116th Street North land
purchase due to be paid by April 1, 2020, as well as, funds for various street projects including the
Garnett Road widening from East 106th Street North to East 116th Street North, and the intersection
of East 1061h Street North and North 145th East Avenue.
A contract with Municipal Finance Services, Inc. (Financial Advisor) is proposed to ascertain the
most advantageous method and timing for financing capital projects, and to proceed with
preparing a recommendation for financing.
RECOMMENDATION:
Staff recommends approval of the Professional Services Agreement between the City of Owasso
and Municipal Finance Services, Incorporated and authorization for the Mayor to execute the
necessary documents.
ATTACHMENT:
Municipal Finance Services, Inc. Agreement
MUNICIPAL
FINANCE
SERVICES, INC.
est. 1990
March 3, 2020
PROFESSIONAL SERVICES AGREEMENT
nifsok.com
P: 405.340.1727
F: 405.340.3607
3933 E. Covell Road
Edmond, OK 73034
P.O. Box 747
Edmond, OK 73083 -0747
THIS AGREEMENT is entered by and among MUNICIPAL FINANCE SERVICES, INC. (,WSOK ") and
the City of Owasso, Oklahoma, and its public trusts including the Owasso Public Works Authority (collectively, the
"Client").
The Client desires to engage MFSOK and agrees as follows:
L Scope ofSeryices.
Some or all of the following services listed below shall be provided under this Agreement and pertain to the
Client's new and outstanding debt obligations, including general obligation bonds, revenue bonds, bank notes, lease
financings, and loans from the Oklahoma Water Resources Board or other state or federal agencies during the term of
the Agreement (the "Issues "). The Client designates MFSOK as the Client's independent registered municipal advisor
( "IRMA ") for purposes of SEC Rule 15Ba1- 1(d)(3)(vi) (the "MMA Exemption ").
A. New Issue and Refunding of Existing Client Issues
1. Evaluate options or alternatives with respect to the proposed new Issue.
2. Provide financial analysis to the Client to assist in understanding the benefits, costs, and risks
of the proposed new Issue.
3. Review recommendations made by other parties to the Client.
4. Assist Client in preparing a plan of finance.
5. Advise Client on structure, terms and timing of the proposed new Issue.
6. Prepare financing schedule.
7. Attend meetings as requested by the Client.
S. Assist the Client in preparation of their loan applications, loan proposals, offering documents,
notices of sale, instructions to bidders, or official statements, as appropriate.
9. Coordinate as appropriate with Client staff, legal representatives, government agencies,
accountants, auditors, engineers, consultants, rating agencies, banks, lenders, placement agents,
trustees, paying agents, escrow agents, bond insurers and other credit enhancers, to facilitate
the plan of finance.
10. If new Issue is a competitive bond sale, assist Client in collecting and analyzing bids submitted
by underwriters and selecting the winning bidder.
11. If new Issue is a loan, assist Client in collecting and analyzing proposals submitted by banks.
12. Ifthe new Issue is anegotiated bond sale, assist client in selecting an underwriter and coordinate
the bond sales process.
13. Coordinate closing of the new Issue with Client and other parties.
14. Evaluate potential refunding opportunities on outstanding Issues.
B. Other Services Under' eparate Agreement If requested by Client, MFSOK may provide other sery ices
including but not limited to:
I. Utility rate analysis.
2. Estimate of Needs review or preparation.
3. Verification of compliance with bond /loan covenants such as debt service coverage ratio
covenants and utility rate covenants for lenders, bond insurers, and others.
4. Debt capacity analysis.
5. Cash defeasance or redemption services.
C. Continuing Disclosure Assistance
1. Assisting the Client annually in compiling the financial information and operating data set forth
in their Continuing Disclosure Agreement ( "CDA ") included in any Official Statement; and
2. If necessary, assisting the Client in preparing their "Failure to File Notice" should documents
not be available for filing within the prescribed time frame designated in the CAA; and
1 Upon request, assisting the Client in their submission of the aforementioned information to the
Electronic Municipal Marketplace Access system
WSOK and the Client acknowledge that the Client will engage Bond Counsel and other legal service
providers under separate contracts. MFSOK may rely on opinions and advice from legal representatives of the Client
and will not be held responsible for any legal advice, directly or indirectly, rendered by the legal representatives.
Neither MFSOK as Municipal Advisor nor its Municipal Advisor Representatives are licensed to engage in
the practice of law and, consequently, will offer no legal advice. None of the fee for services under this Agreement
relates to legal services. If such legal services are necessary, it shall be the responsibility of the Client to obtain them.
MFSOK's services are limited to those specifically set forth herein.
IL Compensation and Reimbursements
A. New Issues and Refunding Issues. MFSOK shall be paid at the time of closing a fee calculated as
follows:
1. For a bank loan or lease financing, 0.75% of par amount for the first $10 million for each series
of notes issued, and 0.50% of any amount over $10 million, with a minimum fee of $20,000.00.
2. For a loan through the Oklahoma Water Resources Board, including the Clean Water State
Revolving Fund (CWSRF), the Drinking Water State Revolving Fund (DWSRF), or the
Financial Assistance Program (FAP), 1.00% of the principal amount of the loan for the first $4
million and 0.50% of any amount over $4 million, with a minimum fee of $25,000.00.
3. For revenue bonds, 1.00% of par amount for the first $4 million for each series of bonds issued,
and 0.75% of any amount over $4 million, with a minimum fee of $25,000.00.
4. For general obligation bonds, 1.00% of par amount for the first $4 million for each series of
bonds issued, and 0.75% of any amount over $4 million, with a minimum fee of $25,000.00.
B. Compensation for Continuing Disclosure Assistance MFSOK will receive a fee annually of $500.00
if Client requests that MFSOK assist in the filing of the Client's continuing disclosure information
on the Electronic Municipal Market Access (ENEMA) website, with the understanding that Client will
compile and prepare the required continuing disclosure information and present the continuing
disclosure information within the Client's Consolidated Annual Financial Report (CAFR). If the
Client elects to file its own continuing disclosure information on the EMMA website, MFSOK will
not charge the Client for continuing disclosure services.
2
C. Expenses for New Issues and Refunding Issues. MSFOK shall also be paid a fixed amount of
$2,500.00 per transaction to cover expenses incurred as part of the transaction, provided that any
filing, publication, recording or printing costs or similar third -party costs required in connection with
the Issue shall be paid directly by the Client.
D. Payment and Contingency for New Issues and Refunding Issues. Payment for all fees and expenses
shall be made at closing from proceeds of the Issue or from other available funds of the Client and
shall be contingent upon closing of the Issue.
E. Other Services Under Separate Agreement If requested by Client, MFSOK may provide other
services including but not limited to:
1. Utility rate analysis.
2. Estimate of Needs review or preparation.
3. Verification of compliance with bond /loan covenants such as debt service coverage ratio
covenants and utility rate covenants for lenders, bond insurers, and others.
4. Debt capacity analysis.
5. Cash defeasance or redemption services.
Ill Term and Termination
A. Term of Agreement. Unless terminated as provided herein, the terms of this Agreement shall
be in place from the date approved by the Client until March 31, 2025.
B. Termination of Agreement and Services This Agreement and all services to be rendered
hereunder may be terminated at any time by written notice from either party, with or without
cause, with at least thirty (30) days' notice. In that event, all finished and unfinished documents
prepared for the Client, shall, at the option of Client, become its property and shall be delivered
to it or any party it may designate, provided that MFSOK shall have no liability whatsoever for
any subsequent use of such documents.
IV. Successors and Assiens
MFSOK may not assign its obligations under this Agreement without the written consent of Client except
to a successor partnership or corporation to which all or substantially all of the assets and operations of WSOK
are transferred. Client may assign its rights and obligations under this Agreement to (but only to) any other public
entity that incurs the loan. Client shall not otherwise assign its rights and obligations under this Agreement without
written consent of MFSOK. All references to MFSOK and Client in this Agreement shall be deemed to refer to
any successor of WSOK and to any such assignee of Client and shall bind and inure to the benefit of such
successor and assignee whether so expressed or not.
V. Municipal Advisor Registration and Acknowledgement
Pursuant to Municipal Securities Rulemaking Board Rule (MSRB) G -10, on Investor and Municipal
Advisory Client Education and Protection, Municipal Advisors are required to provide certain written information
to their municipal advisory client and/or obligated person clients which include the following:
Municipal Finance Services, Inc. is currently registered as a Municipal Advisor with the U.S. Securities
and Exchange Commission (SEC) and the MSRB. WSOK is also registered as an Investment Advisor with the
State of Oklahoma.
Within the MSRB website at www.msrb.org, the Client may obtain the Municipal Advisory client
brochure that is posted on the MSRB website. The brochure describes the protections that may be provided by
the MSRB Rules along with how to file a complaint with financial regulatory authorities.
VI. Conflict of Interest Statement
As of the date of this agreement, MFSOK has performed a reasonable diligence to determine if there are
any conflicts of interest that should be brought to the attention of the Client. During the diligence process,
MFSOK has determined that no material conflict of interest has been identified, however, would like to provide
the following disclosures:
MFSOK serves a wide variety of other clients that may from time to time have interests that could have
a direct or indirect impact on the interests of another MFSOK client. For example, MFSOK serves as municipal
advisor to other clients and, in such cases, owes a regulatory duty to such other clients just as it does to the Client.
These other clients may, from time to time and depending on the specific circumstances, have competing interests.
In acting in the interests of its various clients, MFSOK could potentially face a conflict of interest arising from
these competing client interests. MFSOK fulfills its regulatory duty and mitigates such conflicts through dealing
honestly and with the utmost good faith with its clients.
The compensation arrangement included in Section U includes a component that is based on the
completion of a transaction. Consistent with certain regulatory requirements, WSOK hereby discloses that such
contingent and/or transactional compensation presents a conflict of interest, because it may cause MFSOK to
recommend a transaction that is unnecessary or in a size that be larger than is necessary. This may be viewed as
a conflict of interest regarding our ability to provide unbiased advice to enter into such transaction. This viewed
conflict of interest will not impair MFSOK's ability to render unbiased and competent advice or to fulfill its
fiduciary duty. The fee paid to MFSOK increases the cost of borrowing to the Client. The increased cost occurs
from compensating MFSOK for municipal advisory services provided.
If MFSOK becomes aware of any other actual or potential conflict of interest not mentioned above during
this agreement, W SOK will promptly provide the Client a supplement written disclosure with sufficient details
of the change, if any, which will allow the Client to evaluate the situation.
M. Loyal Events and Disciplinary History
A regulatory disclosure action has been made on MFSOK's Form MA and on Form MA -I for two of
MFSOK's municipal advisory personnel relating to a 2017 U.S. Securities and Exchange Commission ( "SEC ")
order. The details of which are available in Item 9; C (2), C (4), C (5) and the corresponding regulatory action
DRP section on Form MA and Item 6: C (2), C (4), C (5), C (6) and the corresponding regulatory action DRP
section on Form MA -I for both Rick A. Smith and Jon Wolff. In addition, the Oklahoma Department of Securities
adopted the above proceedings which are identified in Item 9; D (2), D (4) and the corresponding regulatory
action DRP section on Form MA.
The Client may electronically access MFSOK's most recent Form MA and each most recent Form MA-
I filed with the Commission at the following website:
www.sec.gov/edRar/searched!zat-/companysearch.htm 1.
There has been no change to any legal or disciplinary event that has been disclosed on MFSOK's SEC
registration for MA filings since December 18, 2017.
Vlll. Fiduciary Duty
MFSOK is registered as a Municipal Advisor with the SEC and MSRB. As such, MFSOK has a
Fiduciary duty to the Client and must provide both aDuty of Care and aDuty ofLoyalty that entails the following.
Duty of Care:
A. exercise due care in performing its municipal advisory activities;
B. possess the degree of knowledge and expertise needed to provide the Client with informed
advice;
C. make a reasonable inquiry as to the facts that are relevant to the Client's determination as
to whether to proceed with a course of action or that form the basis for any advice provided
to the Client; and
D. undertake a reasonable investigation to determine that MFSOK is not forming any
recommendation on materially inaccurate or incomplete information; MFSOK must have
a reasonable basis for.
a. any advice provided to or on behalf of the Client;
b, any representations made in a certificate that it signs that will be reasonably
foreseeably relied upon by the Client, any other party involved in the municipal
securities transaction or municipal financial product, or investors in the Client's
securities; and
C. any information provided to the Client or other parties involved in the municipal
securities transaction in connection with the preparation of an official statement.
Duty ofLoyalty:
MFSOK must deal honestly and with the utmost good faith with the Client and act in the Client's best
interests without regard to the financial or other interests of MFSOK. MFSOK will eliminate or provide full and
fair disclosure (included herein) to Client about each material conflict of interest (as applicable). MFSOK will
not engage in municipal advisory activities with the Client as a municipal entity, if it cannot manage or mitigate
its conflicts in a manner that will permit it to act in the Client's best interests. As of the date of receipt of this
attachment, MFSOK has performed a reasonable diligence to determine if there are any conflicts of interest that
should be brought to the attention of the Client.
LY Recommendations
If W SOK makes a recommendation of a municipal securities transaction or municipal financial product
or if the review of a recommendation of another party is requested in writing by the Client and is within the scope
of the engagement, MFSOK will determine, based on the information obtained through reasonable diligence of
MFSOK whether a municipal securities transaction or municipal financial product is suitable for the Client. In
addition, MFSOK will inform the Client of
A. the evaluation of the material risks, potential benefits, structure, and other characteristics of
the recommendation;
B. the basis upon which MFSOK reasonably believes that the recommended municipal securities
transaction or municipal financial product is, or is not, suitable for the Client; and
C. whether MFSOK has investigated or considered other reasonably feasible alternatives to the
recommendation that might also or alternatively serve the Client's objectives.
If the Client elects a course of action that is independent of or contrary to the advice provided by
MFSOK, MFSOK is not required on that basis to disengage from the Client.
X. Record Retention
Pursuant to SEC, MSRB and the Oklahoma Department of Securities record retention regulations,
Municipal Finance Services, Inc. will maintain in writing, all communication and created documents between
Municipal Finance Services, Inc. and the Client for six (6) years.
Notices
Any and all notices pertaining to this Agreement shall be sent by U.S. Postal Service, first class, postage
prepaid to:
MFSOK
Municipal Finance Services, Inc.
Attn: Rick A. Smith
3933 E. Covell Road
Edmond, OK 73034
CLIENT:
City of Owasso
Attn: Mayor
200 S Main Street
Owasso, OK 74055
G
Acceptance
If there are any questions regarding the above, please do not hesitate to contact MFSOK. If the foregoing
terms meet with your approval, please indicate your acceptance by executing all original copies of this letter and
keeping one copy for your file.
By signing this agreement, the Client acknowledges the provisions set forth in the agreement and understands
its respective rights, duties, and responsibilities. Furthermore, the Scope of Services contained herein have been
reviewed and are hereby approved. In addition, the Client acknowledges receipt of the Form ADV Part 2A Brochure
and Part 2B Brochure Supplement.
Client and MFSOK have entered into this Agreement by the duly authorized representatives which was
approved on March 17, 2020. at a meeting duly called and held in full compliance with the Oklahoma Open Meeting
Act.
MUNICIPAL FINANCE SERVICES, INC.
By:
A. Smith, President
CITY OF OWASSO
Chris Kelley, Mayor
OWASSO PUBLIC WORKS AUTHORITY
Chris Kelley, Chair
TO: The Honorable Mayor and City Council
FROM: Karl Fritschen RLA, AICP
Planning Manager
SUBJECT: Ordinance 1163, Partial Utility Easement Closure - 11426 North 134th East Avenue,
Lot 2, Block 1 Replat of Garrett Creek Center Phase II
DATE: March 13, 2020
BACKGROUND:
The City of Owasso received a request from KKT Architects for the partial closing of a twenty -foot
(20') utility easement. The location of the easement lies on Lot 2, Block 1, Replat of Garrett Creek
Center Phase II (11426 North 134th East Avenue). An urgent care facility currently occupies this
property.
It was discovered upon completion of the urgent care facility that the building was built over the
easement by approximately two feet (2'). The total area proposed to be closed is 166 square feet.
The overall impact to utilities is minimal, as most appear to be away from the area requested to be
closed.
The required notice was sent to all franchise utility companies. The City of Owasso Public Works
Department indicated there should be no impact to future utilities. No other utilities appear to be
affected by the closing of this portion of the easement. No utility companies expressed issue with
the proposed closing of the easement.
Should the City Council take action to close the easement, the applicant would file for vacation of
the easement with the District Court, which will complete the easement closure process.
TECHNICAL ADVISORY COMMITTEE:
The Technical Advisory Committee reviewed the request at their February 19, 2020 meeting. No
comments or concerns regarding negative impacts to utilities were expressed at the meeting.
RECOMMENDATION:
Staff recommends adoption of Ordinance 1163.
ATTACHMENTS:
Ordinance 1163
Aerial map
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1163
AN ORDINANCE CLOSING TO THE PUBLIC USE A PORTION OF A UTILITY EASEMENT
LOCATED IN THE GENERAL LOCATION OF 11422 NORTH 134TH EAST AVENUE, TULSA
COUNTY, STATE OF OKLAHOMA, OWASSO, OKLAHOMA, ACCORDING TO THE
RECORD PLAT NO. 6801
WHEREAS, the City of Owasso, Oklahoma, has deemed it necessary and expedient to
close to the public use a portion of a certain public utility easement attached as Exhibit "A ";
and,
WHEREAS, the City of Owasso retains the absolute right to reopen the some without
expense to the municipality, and repealing all ordinances or parts of ordinances in conflict.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
THAT TO WIT:
SECTION 1.
A TRACT OF LAND LOCATED IN THE NW /4 OF SECTION 9, T -21 -N, R -14 -E OF THE I.B. &M., TULSA
COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, AND
MORE PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHEAST CORNER OF SAID LOT ONE (1) BLOCK TWO (2)
RE -PLAT GARRETT CENTER PHASE II; THENCE S53°15'46 "W AND ALONG NORTH LINE
OF SAID LOT ONE (1) FOR A DISTANCE OF 310.21 FEET; THENCE S36°44'14 "E FOR A
DISTANCE OF 33.00 FEET TO THE POINT OF BEGINNING; THENCE CONTINUING
S36°44' 14 "E FOR A DISTANCE OF 2.00 FEET; THENCE S53°15'46 "W FOR A DISTANCE
OF 83.00 FEET; THENCE N36°44' 14 "W FOR A DISTANCE OF 2.00 FEET; THENCE
N53°15'46 "E FOR A DISTANCE OF 83.00 FEET TO THE POINT OF BEGINNING; SAID
TRACT CONTAINING 166 SQUARE FEET OR 0.0037 ACRES MORE OR LESS.
THE GENERAL LOCATION IS 11422 N 134TH E AVENUE. The same is hereby closed for
public use as a utility easement.
SECTION 2.
All ordinances or parts of ordinances in conflict with this ordinance are hereby expressly
repealed.
SECTION 3.
All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed to the
extent of the conflict only.
SECTION 4.
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the
remaining portion shall not be affected but shall remain in full force and effect.
SECTION 5.
The provisions of this ordinance shall become effective thirty (30) days from the date of final
passage as provided by state law.
SECTION 6.
There shall be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and
correct copy of this Ordinance.
ADOPTED this 17th day of March, 2020
Chris Kelly, Mayor
ATTEST:
Juliann M. Stevens, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Ordinance 1163
Page 2 of 3
Legal Description
The Shops at Garrett Creek 1
NORTHEAST CORNER OF
LOT ONE BLOCK TWO RE —PLAT
LOT 2, BLOCK 1 GARRETT
CREEK CENTER PHASE II /
(POINT OF COMMENCEMENT)
POINT OF BEGINNING /33.00' 14 E
166 SQ. FT. 'Ro 46' MUTUAL
0.00 ACRES± ACCESS EASEMENT
Aerial Photo
The Shops at Garrett Creek
E 116TH St N
SUBJECT PROPERTY
Location of Easement
TO: The Honorable Mayor and City Council
FROM: Karl Fritschen AICP, RLA
Planning Manager
SUBJECT: Final Plat- Hawthorne at Stone Canyon Phase I
DATE: March 13, 2020
BACKGROUND:
The City of Owasso received a final plat application for review and approval of Hawthorne at
Stone Canyon Phase I, a proposed single - family residential development. The property is
located south and west of the intersection of 761h Street North and North 193rd East Avenue in the
Stone Canyon Development. The property is zoned RS -20 under the Stone Canyon Planned Unit
Development (PUD) and will consist of 19 single - family home sites.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
RS -20 (Residential Single - Family
Undeveloped
Residential
Rogers County
Within a PUD?
Medium Density)
Within an Overlay District?
No
Water Provider
South
RS -20 (Residential Single - Family
Residential
Residential
Rogers County
Medium Density)
East
RS -40 (Residential Single - Family
Residential
Residential
Rogers County
Low Medium Density)
West
RS-20 (Residential Single - Family
Undeveloped
Residential
City of Owasso
Medium Density)
SUBJECT PROPERTY /PROJECT DATA:.
Property Size
10.43 acres +/-
Land Use Master Plan
Residential
Current Zoning
RS -20 Rogers County under Stone Canyon PUD
Proposed Use
Residential Subdivision
Proposed Lots /Blocks
19 Lots, 3 Blocks
Within a PUD?
Stone Canyon PUD (approved originally in Rogers County)
Within an Overlay District?
No
Water Provider
Rogers County Rural Water District #3
Applicable Paybacks /Fees
76th St N Interceptor Payback Area ($1,341.00 per acre)
Storm Siren Fee ($50.00 per acre)
Public Streets
Yes
ANALYSIS:
The Stone Canyon PUD was originally approved in Rogers County in 2006. Subsequently, the
developer applied for annexation of the undeveloped portion of the Stone Canyon PUD into the
City of Owasso. The undeveloped land in Stone Canyon was brought into Owasso City limits
with Ordinance 934 in 2008, giving that area access to Owasso City services, including Police,
Fire, EMS, and sanitary sewer. Hawthorne at Stone Canyon Phase I would become the first
residential subdivision within the Stone Canyon PUD to be developed inside Owasso City limits.
The Final Plat for Hawthorne at Stone Canyon Phase I proposes 19 lots on 3 blocks on a 10.43
acre tract of land, yielding a gross density of 1.83 dwelling units per acre (DU /AC). The main
access into the development will be off East 72nd Street North, just west of the intersection of
North 193rd East Avenue.
The underlying zoning of this tract of land is RS -20 (Residential Single- Family Medium), which is the
Rogers County zoning classification that was retained with the annexation of the Stone Canyon
PUD. The PUD states that residential uses must meet RS -20 requirements as set out by the Rogers
County Zoning Code if they are not served by a sanitary sewer system. However, all residential
development within Owasso City limits would be required to connect to the Owasso sanitary
sewer system.
The lot sizes for the Hawthorne at Stone Canyon Phase I range from the smallest lot being 10,441
square feet and the largest lot at 20,856 square feet. The development standards as laid out in
this Final Plat meet the requirements as set forth in the PUD approved by Rogers County.
The City of Owasso will provide Police, Fire, EMS, and sanitary sewer to the property. Water will
be provided by Rogers County Rural Water District #3. Perimeter and interior utility easements
are shown on the Final Plat that will allow utility companies adequate access to serve the lots in
the development. The development that occurs on the subject property shall adhere to all
subdivision, zoning, and engineering requirements of the City of Owasso in addition to those
established under the Stone Canyon PUD.
PLANNING COMMISSION:
The Owasso Planning Commission voted 4 -0 to recommend approval of the Final Plat for
Hawthorne at Stone Canyon Phase I at their regular meeting on March 9, 2020.
RECOMMENDATION:
Staff recommends approval of the Final Plat for Hawthorne at Stone Canyon Phase I.
ATTACHMENTS:
Aerial Map
Final Plat - Hawthorne at Stone Canyon Phase I
Hawthorne at Stone Canyon
Final Plat
1" = 752 ft 07/2012017
This map represents a visual display of related geographic information. Date provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact O,vasso Public staff for the most up -to -date information.
OWNMDEVELORR:
C.R.9. U. DEVELOPMENT CO. L.L.C.
FINAL PLAT
HAWTHORNE AT STONE
PHASE I
AN ADDITION TO THE CITY OF MMD).
ROOERS COUNTY. STATE OF OHIANOW
SECTION ]S. TOWNSHIP 21 NORM. RANGE 14 EAST. I.R.&M.
TO: The Honorable Mayor and City Council
FROM: Karl A. Fritschen RLA. AICP. MRCP
Planning Manager
SUBJECT: Final Plat - Time to Shine
DATE: March 13, 2020
BACKGROUND:
The City of Owasso received an application for review and approval of a preliminary/final plat
for Time to Shine Car Wash. The subject lot is located at 11515 East 96th Street North and is
approximately 4.09 acres in size. The plat proposes two (2) lots on one (1) block. The property is
currently zoned Commercial Shopping (CS) and lies within the US -169 Overlay District. A Specific
Use Permit (SUP 19 -01) for a car wash facility was approved by City Council for this property in
September, 2019.
SURROUNDING ZONING AND LAND USE:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
AG (Agriculture)
Undeveloped
Commercial
Tulsa County
South
AG (Agriculture)
Undeveloped
Commercial
City of Owasso
East
CS (Commercial Shopping)
Commercial
Commercial
City of Owasso
West
CG (Commercial General)
Commercial
Commercial
City of Owasso
SUBJECT PROPERTY /PROJECT DATA:
Property Size
4.09 acres +/-
Current Jurisdiction
City of Owasso
Current Zoning
CS (Commercial Shopping); SUP
19 -01
Lots /Blocks
2 Lots, 1 Block
Land Use Master Plan
Commercial
Within PUD?
No
Within Overlay District?
Yes; US -169 Overlay District
Water Provider
City of Owasso
Applicable Paybacks /Fees
Storm Siren Fee - $50.00 per acre;
Regional Detention - $30,737.42
per acre
ANALYSIS:
This is a two (2) lot, one (1) block preliminary/final plat that will contain a car wash facility on Lot
1, while Lot 2 will remain undeveloped. The property owner of Lot 1, where the car wash facility
will operate, obtained an agreement with the property owner to the east to utilize the existing
Preliminary/ Final Plat - Time to Shine
Page 2
private driveway leading to the Candlewood Suites hotel for gaining access into this property.
Therefore, this plat shows two access points along this drive.
Since this drive is private, there is no requirement to show limits -of- access (LOA) or limits -of -no
(LNA) access. The southern access point will function as an exit only, while the north access will
be within the mutual access easement (MAE) that is shown along the north boundary of the Lot
1. Access for Lot 2 will come from the mutual access easement that is being recorded with this
plat. This access easement also adjoins a recorded MAE on the Braum's property to the west.
The applicant has indicated they will be tying to the drive at this location, which would provide
continuous east /west access across the entire north side of Lot 1.
Perimeter and interior utility easements are shown on the plat that will allow utility companies
adequate access to service the development. Future development on this property shall adhere
to all subdivision, zoning, and engineering requirements of the City as well as any requirements
set forth in Specific Use Permit 19 -01 and for the US -169 Overlay District.
PLANNING COMMISSION:
The Owasso Planning Commission voted 4 -0 to recommend approval of the Final Plat for Time to
Shine at their regular meeting on March 9, 2020.
RECOMMENDATION:
Staff recommends approval of the Final Plat for Time to Shine.
ATTACHMENTS:
Aerial Map
Final Plat -Time to Shine
Preliminary/ Final Plat
Time to Shine to Wash
TREASURER'S STAMP
DO NOT USE THIS SPACE
'FINAL PLAY
Time to Shine
ASUBOMSION IN PART OFTHE
SW/4 CIFTME SW /4
SECTION 17, T -21 -N, R -14-E
CITY OF OWASSO. TULSA COUNTY. OKLAHOMA
TO: The Honorable Mayor and City Council
FROM: Karl Fritschen AICP, RLA
Planning Manager
SUBJECT: Final Plat of the Replat of Lot 2 Block 2, Owasso Business Park Kum and Go # 1858
DATE: March 13, 2020
BACKGROUND:
The City of Owasso received a final plat application, which includes a replat of Lot 2 Block 2 of
Owasso Business Park, for a new Kum and Go convenience store located at 502 East 2nd Street
(76th Street North). An abandoned Shell gas station currently occupies the property. The
property is zoned Commercial Shopping (CS) and lies within the Downtown Overlay District.
Convenience stores and gas stations are prohibited in the Downtown Overlay, however the
Owasso Board of Adjustment approved case OBOA 20 -01 for a special exception to allow for
the construction of the Kum and Go store.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
PF (Public
Facilities)
School Administration
Building
Downtown Overlay
City of Owasso
South
CS (Commercial Shopping)
Undeveloped
Downtown Overlay
City of Owasso
East
CS (Commercial
Shopp i ng)
Restaurant
Downtown Overlay
City of Owasso
West
CS (Commercial
Shopping)
Restaurant
Downtown Overlay
City of Owasso
SUBJECT PROPERTY /PROJECT DATA:
Property Size
1.074 acres +/-
Land Use Master Plan
Downtown Overlay District
Current Zoning
CS
Proposed Use
Convenience Store
Proposed Lots /Blocks
1 Lot, 1 Block
Within a PUD7
No
Within an Overlay
Yes; Downtown Overlay
y
Water Provider
City of Owasso
Applicable
Paybacks /Fees
Storm Siren Fee ($50.00 per acre)
Public Streets
N/A
Final Plat Replat
Page 2
ANALYSIS:
The subject property was annexed with Ordinance 47 in 1964. A Shell gas station operated on
this property for many years, but closed down approximately 3 years ago. The southern portion
of the property is platted as Lot 2, Block 2 Owasso Business Park (filed in 1982) while the northern
portion is unplatted. Because of this unique situation where half the property is unplatted, Lot 2,
Block 2 will be re- platted for the entirety of the property.
The plat will dedicate additional right -of -way along Dogwood Street and proposes two (2) entry
points into the site, one from 761h Street North and one from Dogwood Street. Currently, there
are a total of four (4) access points into the property. Limits -of- access (LOA) and limits- of -no-
access (LNA) are shown on the plat to properly record the access points. A thirty -five foot (35')
mutual access drive and twenty foot (20') water easement that run along the southern portion
of the property connecting the adjoining McDonalds lot to the east will be retained. There is a
twenty foot (20') utility easement that runs across the middle of the property, which will be
vacated by separate instrument. Because the property had a business on it for many years,
utility easements have been provided by separate instrument to bring services into the property.
Due the proximity of the property in relation to the floodplain, stormwater detention is not
required.
The City of Owasso will provide water, sanitary sewer, Fire, Police, and EMS services to the proposed
facility. Any construction that occurs on the subject property shall adhere to all subdivision,
zoning, and engineering requirements of the City of Owasso.
PLANNING COMMISSION:
The Owasso Planning Commission voted 4 -0 to recommend approval of the Final Plat for the
Replat of Lot 2 Block 2, Owasso Business Park Kum and Go #1858 at their regular meeting on
March 9, 2020.
RECOMMENDATION:
Staff recommends approval of the Final Plat for Replat of Lot 2 Block 2, Owasso Business Park
Kum and Go # 1858.
ATTACHMENTS:
Aerial Map
Final Plat - Replat of Lot 2 Block 2 Owasso Business Park Kum and Go # 1858
Kum and Go #1858
Final Plat
FINAL PLAT OF LEGEND ,3
REPLAT OF LOT 2 BLOCK 2 OWASSO
BUSINESS PARK KUM & GO #1858
TO: The Honorable Mayor and City Council
FROM: Karl Fritschen, MRCP, AICP, RLA
Planning Manager
SUBJECT: Resolution 2020 -09, Project Application Community Development Block Grant
(CDBG FY 2020)
DATE: March 13, 2020
BACKGROUND:
The primary objective of the national Community Development Block Grant (CDBG) Program is the
"development of viable urban communities by providing decent housing and a suitable living
environment, particularly for persons of low and moderate incomes." All project proposals
submitted for funding through the CDBG Program must document the achievement of at least one
(1) of the following national objectives:
• Provide benefit to low and moderate income persons;
• Aid in the prevention or elimination of slums or blight; and
• Meet other community development needs having particular urgency or posing a serious or
immediate threat to the health or welfare of a community.
ANTICIPATED FUNDING:
In January 2020, the Indian Nation Council of Governments ( INCOG), provided information
regarding the FY 2020 CDBG application. A completed application, which includes a public
hearing, resolution, and cooperation agreement, is due no later than April 3, 2020. Owasso is now
part of an Urban County and as such does not compete for the funding through the State
Department of Commerce. According to INCOG, Owasso will receive an allocation of
approximately $142,053.33 for the FY 2020 CDBG funding cycle, which does not require a local
match.
PAST CDBG PROJECTS:
In the past, Owasso has utilized CDBG monies for sidewalk, sanitary sewer, street, and park
improvements. In 2014, Housing of Urban Development (HUD) changed the income limits that
determined if individuals and families qualified as a low to moderate income household. As a
result, Owasso lost much of its former qualifying area in and around the original town area, leaving
only a small area around the Baptist Village neighborhood. Owasso staff performed income
surveys for smaller targeted geographic areas in the summer of 2015, qualifying the Hale Acres
neighborhood near North Garnett Road and East 116 +h Street North for a five (5) year period. Since
the Hale Acres neighborhood qualified for funding under the revised HUD income limits, the City has
utilized CDBG funds from the FY 2016, 2017, 2018, and 2019 allocations for replacement of sanitary
sewer lines in this neighborhood.
Staff is proposing to continue utilizing the funds for replacement of the sanitary sewer lines in Hale
Acres. Staff was also informed by INCOG that the survey used to qualify this neighborhood will
expire in July 2020. Therefore, this year's funding will be the last allocation that the City will be
allowed to use in the Hale Acres neighborhood before having to perform another income survey in
the fall of 2020.
Resolution 2020 -09
Page 2 of 2
PUBLIC HEARING:
Staff consulted with INCOG regarding the requirement of holding a separate Public Hearing and
was told that "since the project is a continuation of the same activity that the City has been doing
for several years in the same location, then no separate Public Hearing is required ".
PROPOSED FY2020 PROJECT:
The proposed project is a continuation of the replacement of deteriorated 8" clay tile sanitary
sewer pipe in the Hale Acres subdivision. This project will replace the existing sewer lines in the
back of the lots between East 112th Place North and East 113th Street North between North
106th East Avenue and North 112th East Avenue. The existing 8" clay pipe will be replaced with
approximately 1,000 linear feet (LF) new HDPE 8" inch pipe. The segment on the north side of
East 113th Street North will also be replaced with 1,000 LF of new pipe, should funds allow.
The work, which will be considered Phase III of the Hale Acres sewer improvements, will involve
pipe bursting. The work will continue to address many years of inflow and infiltration issues in this
area of Owasso's collection system that was originally installed in the 1960s. The project will be
designed in -house by the Engineering Division of Public Works. A map has been provided with
this memo indicating the general location of the proposed improvements.
RECOMMENDATION:
Staff recommends approval of Resolution 2020 -09, requesting assistance from the Tulsa County
CDBG Urban County Program, approving an application identifying the installation of new sanitary
sewer lines in the Hale Acres subdivision as the preferred project for the FY 2020 funding cycle, and
authorization to execute all related documents.
ATTACHMENTS:
CDBG Application
Resolution 2020 -09
Map - Owasso CDBG Sanitary Sewer Replacement Locations
FY2020 APPLICATION GUIDANCE
Due date for this Application is April 3, 2020
The CDBG program is authorized under Title I of the Housing and Community
Development Act of 1974, as amended.
The purpose of this Application Guidance is to provide assistance in preparing a
Community Development Block Grant application for the FY2020 Tulsa County
CDBG Urban County Program.
Eligible Entities
Entities included for FY2020 funding, the funding allocation to the entity, and the
percentage of low and moderate income population for each is listed below:
Proposed Percentage
Threshold Requirements for FY2020 Metro City Applications
Due to HUD'S desire for all Entitlements to dramatically increase their
expenditure rates and failure of select Entities to expend funds in a timely
manner, the following expenditure criteria have been established and will be
implemented for the FY2020 Application cycle. To submit an application for
FY2020, communities with open Metro Entities contracts must comply with the
following Threshold Requirements:
100% of 2017 grant expended;
50% of 2018 grant expended and reimbursement request submitted;
2019 obligated through bid award or design process underway (documentation
required).
If the above expenditure requirements have not been met by April 1, 2020, the
community will not be eligible to submit an application. Staff will determine re-
allocation of funds.
Guidance
Community Development Block Grant (CDBG)
2020 Tulsa County Urban County
Page 1 of 6
Allocation
Low /Mod
Metro Entities
Amount
Population
Broken Arrow Infrast.
$399,943.39
28.43
Bixby
$82,972.41
23.03
Owasso
$142,053.33
26.66
Sand Springs
$96,302.91
38.12
Sapulpa
$158,129.03
49.54
Revolving Entities
Skiatook
$117,630.50
42.64
Sperry
$117,630.50
49.56
Threshold Requirements for FY2020 Metro City Applications
Due to HUD'S desire for all Entitlements to dramatically increase their
expenditure rates and failure of select Entities to expend funds in a timely
manner, the following expenditure criteria have been established and will be
implemented for the FY2020 Application cycle. To submit an application for
FY2020, communities with open Metro Entities contracts must comply with the
following Threshold Requirements:
100% of 2017 grant expended;
50% of 2018 grant expended and reimbursement request submitted;
2019 obligated through bid award or design process underway (documentation
required).
If the above expenditure requirements have not been met by April 1, 2020, the
community will not be eligible to submit an application. Staff will determine re-
allocation of funds.
Guidance
Community Development Block Grant (CDBG)
2020 Tulsa County Urban County
Page 1 of 6
Applications should be submitted to:
INCOG
Claudia Brierre
2 West 2nd Street, Suite 800
Tulsa, OK 74103
cbrierre(cDincog.org
Section One
National Objective
The primary National Objective of the Community Development Block Grant
(CDBG) Program is the "development of viable urban communities by providing
decent housing and a suitable living environment, particularly for persons of low
and moderate incomes." All project proposals submitted for funding through the
CDBG Program must document the achievement of at least one of the following
National objectives:
• Provide benefit to low and moderate income persons.
• Aid in the prevention or elimination of slums or blight.
• Meet other community development needs having particular urgency,
posing a serious or immediate threat to the health or welfare of a
community.
Most CDBG applicants qualify their project activities under the National Objective
of benefit to low and moderate income persons. Applicants are cautioned that
qualifying a project under slum or blight or urgent need is a difficult process that
has very limited application and can only be used under special conditions and
circumstances. Therefore, you are urged to qualify your proposal under benefit to
low and moderate income persons. Applicants who qualify a proposal using slum
and blight or urgent need must receive guidance and approval from INCOG.
To qualify for CDBG funding under the National Objective of benefit to low and
moderate income persons, the proposed project activities must show a positive
or general improvement of living condition in a definable geographic target area
where at least 51 % of the occupied households /homes are of low and moderate
income families. Low and moderate income families have an income equal to or
less than the current Section 8 low income limits established by the United
States Department of Housing and Urban Development (HUD). Each activity
proposed for funding with Community Development Block Grant(CDBG) dollars
claiming the National Objective of benefit to low and moderate income persons,
must provide data indicating the percentage of low and moderate income
beneficiaries.
Application Criteria
1. No matching funds are required.
Guidance
Community Development Block Grant (CDBG)
2020 Tulsa County Urban County
Page 2 of 6
2. No administration expenses will be funded with CDBG funds.
3. When planning projects for FY2020, be aware that accumulating more than 2
years of grant funding is not permitted.
4. Engineering is a permissible use of CDBG funds but competitive procurement
requirements must be followed
5. Income surveys of the project target area must be conducted. The use of
Census Tract or Block Group data to document the percentage of low and
moderate income beneficiaries for any CDBG funded activity should receive prior
INCOG review and approval.
6. Applicants must hold an application phase Public Hearing informing citizens of
the proposed project and submit documentation of the Public Hearing with this
application. Notice must be given at least 15 days prior to the public hearing by
publication in jurisdiction newspapers; or by posting at city halls. Acceptable
documentation consists of the affidavit of publication or a copy of the newspaper
article announcing the public hearing, or copy of certified posted notice. Tulsa
County has prepared a Citizen Participation Plan on behalf of the Urban County
communities; therefore, the individual community does not need to prepare a full
Citizen Participation plan.
7. Specific projects identified in the application must have cost estimates derived
from professional sources. Water and wastewater projects that require
Oklahoma Department of Environmental Quality construction permitting must
have certified cost estimates from a professional engineer licensed to work in
Oklahoma. For other types of projects, professional cost estimates may be
derived from architects, engineers, vendors, construction companies, or
appropriate personnel qualified to make such estimates.
Use of Funds
The CDBG Program funds a broad array of projects and activities including but
not limited to the following:
• Water and wastewater system improvements
• Solid waste
• Fire protection
• Streets
• Neighborhood Parks
• Housing activities including construction, emergency repair, rehabilitation
• Acquisition of real property for eligible public purposes
• Clearance, demolition and removal of buildings and improvements
• Senior citizen centers
• Gas and electrical system improvements
• Removal of architectural barriers associated with handicapped areas
• Storm water drainage improvements
• Economic Development
Guidance
Community Development Block Grant (CDBG)
2020 Tulsa County Urban County
Page 3 of 6
• Social services- (City of Broken Arrow only)
Construction of ADA Sidewalks in non -low /mod census tracts is not an
eligible project.
Guidance regarding eligibility requirements can be found in 24CFR 570.201 of
the Federal Housing and Community Development Act of 1974, as amended.
Proposal Guidance
Applicants are encouraged to contact the staff persons listed below with
questions regarding program requirements, project conceptualization, or any
portion of the Application Packet and /or Guidelines.
Claudia Brierre
579 -9431
Barbara Albritton
579 -9420
Steve Boettcher
579 -9453
Megan Douglas
579 -9483
Guidance
Community Development Block Grant (CDBG)
2020 Tulsa County Urban County
Page 4 of 6
Section Two
Required Application Documents
1. Application Summary
This form contains information about the specific project and includes a
certification from the local government attesting to the accuracy and
completeness of the application. The certification form must be completed and
signed by the chief elected official of the local government.
2. Line Item Budget (Application Form Attachment A)
The description of project activities along with a budget (form provided as
Attachment A) should be as specific as possible as they will form the basis of
your contract. This Budget should match Professional Cost Estimates submitted
with the application.
3. Direct Project Beneficiary Income Survey (Survey Summary
Form Attachment B)
Income surveys for each proposed CDBG funded activity are a requirement
unless using census tract or block group data.
Determination of project beneficiaries:
City -wide- An activity which will serve the entire city (such as wastewater
treatment), provided that the city has a low and moderate income percentage at
or above 51 %. If the LMI percentage is below 51 %, an income survey with a
75% response rate must be provided.
Area benefit- An activity which benefits all the residents in a particular area
where at least 51 percent of the residents are low and moderate income
persons. Examples would include resurfacing of a collector street or
construction of a fire department substation.
Direct benefit- An activity which requires information on household size and
income so that it is evident that at least 51 percent of the clientele are persons
whose household income does not exceed the low and moderate income limit; or
an activity which has income eligibility requirements which limit the activity
exclusively to low and moderate income persons.
Presumed benefit- Benefit a clientele that is generally presumed to be
principally low and moderate income persons. Activities that exclusively serve a
group of persons in any one or a combination of the following categories may be
presumed to benefit 51 percent low- and moderate - income persons: abused
children, battered spouses, elderly persons, adults meeting the Bureau of the
Census' Current Population Reports definition of "severely disabled," homeless
persons, illiterate adults, persons living with AIDS, and migrant farm workers.
Guidance
Community Development Block Grant (CDBG)
2020 Tulsa County Urban County
Page 5 of 6
Guidelines to identify specific beneficiaries for various activities:
• Water or Wastewater Line Replacement or Rehabilitation. Those
households directly tapped to or receiving improved service from the lines.
Generally, beneficiaries are considered those persons residing in houses who
receive their water through new, replaced or upgraded lines, or houses that
discharge sewage into or through an improved collection line or main en route to
the treatment plant.
• New Wastewater or Water Extensions to Previously Un -served Areas. The
households /homes that will actually be connected to the wastewater or water line
extensions. Service to newly- constructed subdivisions will not be funded due to
environmental review requirements.
• Flood and Drainage Improvements. Households /homes within the recognized
drainage basin.
• Fire Protection. Households /homes (buildings, vehicles and equipment)
residing within the response area of the fire station; or using actual residential
calls made by a fire station over the prior 12 month period, conduct a survey of
those residences obtaining no less than 75% response rate.
• Senior Citizen Centers and Community Centers. Households /homes within
the designated service area of the proposed center. If there is only one center in
the community, the service area can be considered to be the entire community. If
there is more than one center, then the Applicant must delineate the service area
of each center. Senior Citizen Centers are presumed to benefit low and
moderate income persons.
• Demolition /Clearance /Removal of Junk and Debris and /or Abandoned
Inoperative Vehicles. Households /homes within the geographic area
designated to receive the focus of the demolition, clearance and /or removal
activities. Typically, the properties located within the geographic area designated
to receive the demolition /removal activities are considered to be beneficiaries.
• Provision of Accessibility for the Handicapped to Public Buildings.
The households /homes within the geographic area that receive services from the
assisted public building(s). Providing handicapped access to a city hall would
provide benefit to the households /homes in the entire city. Proposed
handicapped access activities in connection with limited clientele facilities are
presumed to benefit low and moderate income persons.
• Street Improvements /Sidewalk Improvements. The households /homes that
have at least one property line abutting the improvement.
Guidance
Community Development Block Grant (CDBG)
2020 Tulsa County Urban County
Page 6 of 6
4. Identification of Other Project Funding Sources (Application
Form Attachment C)
Match and leverage are not required for the grant, but should be identified if
applicable to the project.
5. Certified Engineering Reports and Professional Cost
Estimates (Application Form Attachment D)
Water and wastewater projects that require Oklahoma Department of
Environmental Quality construction permitting must have certified cost estimates
from a professional engineer licensed to work in Oklahoma. For projects not
requiring DEQ permits, professional cost estimates must be derived from
architects, engineers, vendors, construction companies, or appropriate personnel
to make such estimates, and submitted with the application.
6. Applicant Resolution (Application Form Attachment E)
Applications must include a Resolution passed by the governing body requesting
CDBG assistance from the Tulsa County Urban County program. A sample
Resolution is provided as Attachment E of the application.
7. Readiness To Proceed (Attachment F- Applicant Provides own
Form)
Applications must include an anticipated start date and projected timeline for
completion. Documentation of the level of readiness to proceed must be
submitted.
Guidance
Community Development Block Grant (CDBG)
2020 Tulsa County Urban County
Page 7 of 6
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
APPLICATION
Required Documents to be submitted with Applications
✓ W -9 Form
✓ Documentation of Current Registration in SAM
✓ Public Hearing Documentation: Affidavit of publication or certified posted
notice.
✓ Application Summary Page which includes
• Project Title
• Detailed Project Description
• Map with target area and Census Tract/BG clearly marked
• Number of population served
• Census Tract(s) and Block Groups(s) identified
✓ Application Certification
✓ Attachment A: Line Item Budget
✓ Attachment B: Income Survey Summary Form
• Completed form if Income Survey
• LM Percentage ( %) if using CT /BG data
✓ Attachment C: Other Project Funding Sources
✓ Attachment D: Certified Professional Cost Estimates /Engineering
Report
✓ Attachment E: Resolution
✓ Attachment F: Project Timeline
Application
Community Development Block Grant (CDBG)
2020 Tulsa County Urban County
Page 1 of 2
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
APPLICATION FOR FY2020 FUNDS
1. Name of Unit of Local Government
Mailing Address PO Box 180
Physical Address 200 South Main
City of Owasso Oklahoma
Owasso, OK Zip Code +4 74055 -0180
Phone Number 918.376.1515
FEW 73- 6069613
DUNS 013786215
Chief Elected Official Mayor Chris Kelly
Clerk Ms. Julie Stevens
Fax # 918.376.1597
2. Name of Staff Contact Karl A. Fritschen
Phone Number 918.376.1545
E -mail kfritschen @cityofowasso.com
3. Project Title, Detailed Description of Project
(Attach additional detail as needed. Provide Map)
Hale Acres Sewer Line Replacement
The FY 20 Owasso CDBG project is continuation of the replacement of the deteriorated
8" clay tile sanitary sewer pipe in the Hale Acres subdivision. This project will replace
the existing sewer lines in the back of lots between E 112th PI N and E 113th St N
between N 106th E Ave and N 112th E Ave. The existing 8" clay pipe will be replaced in
these locations with approximately 1,000 linear feet (LF) new HDPE 8" inch pipe. The
segment on the north side of E 113th St N will also be replaced with 1,000 LF of new
pipe, should funds allow.
The work, which will be considered Phase III of the Hall Acres sewer improvement, will
involve pipe bursting and replacement of the old clay pipe with the new pipe. The work
will continue to address many years of inflow and infiltration issues in this area of
Owasso's collection system that was originally installed in the 1960s. The attached map
depicts the location of said projects. (See Attached Map)
Engineering, design, bid advertisement, and construction inspections will take place with
City personnel, so the entire grant amount plus any additional City portion will be used
solely for installation of the new pipe. Upon environmental clearance, the City will bid the
project in accordance with competitive bidding laws and requirements and Davis - Bacon.
Based on past CDBG projects, it is expected that this project will be bid in the late fall or
early winter of 2020.
Application
Community Development Block Grant (CDBG)
2020 Tulsa County Urban County
Page 2 of 2
4. Number of population served
Census Tract/Block Group #
Household Income Survey
5 Project Budget Summary:
CDBG Funds (FY 20)
Other Sources
Total
Pending Council approval
Application
Community Development Block Grant (CDBG)
2020 Tulsa County Urban County
Page 3 of 2
816
Hale Acres
City of Owasso
$ 142,053.33
$ 134,000
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
APPLICATION CERTIFICATION
The Applicant hereby certifies that all of the information contained in this application for
community development assistance through the Tulsa County CDBG Urban County
Program is true and accurate to the best of my knowledge and that all documentation
supporting the information in this application is on file in the official offices of this unit of
local government, available for review by Tulsa County /HUD during normal business
hours. The Applicant also affirms that none of the activities set forth in this application
have been initiated, nor shall they be initiated unless a grant has been awarded, a
contract fully executed, and notice has been issued by Tulsa County that release of
funds requirements have been met.
Dr. Chris Kelly, Mayor
(Type) Name and Title of Chief Elected Official Date:
Signature of Chief Elected Official
State of Oklahoma
County of
Attest:
Subscribed and sworn to before me 2020
Application
Community Development Block Grant (CDBG)
2020 Tulsa County Urban County
Page 4 of 2
Name of Applicant:
Total Construction Activity
Professional & Non Construction
Engineering /Architect Funds
Inspection Funds
Other: Survey
Other: Publishing
Total Professional & Non Const.
Administrative Costs
Public Administrative Funds
Direct Administrative Funds
Total Administrative Costs
Total Project Costs
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2020 TULSA COUNTY URBAN COUNTY
BUDGET
$ 142,053.33
$142,053.33
$ 134,000.00
$134,000.00
ATTACHMENT A
$276,053.33
2020 Tulsa County CDBG Urban County If additional is space needed, attach additional sheet(s)
Budget
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
TULSA COUNTY URBAN COUNTY
DIRECT PROJECT BENEFICIARY INCOME SURVEY SUMMARY FORM
ATTACHMENT B
Activity Name:
COMPLETE THIS SFCTION RY PI ACIN(9 THE Tf1TAl NI IMRFR nP Wr)1 IcFUn1 nc nnTAlN=n �onnn Tuc unF locum n 01 ,ovcv iN, vnn,.l .,
Insert County Income Levels
$37,600
$43,000
$48,350
$53,700
$58,000
$62,300
$66,600
$70,900
Number of People in Each Household
Below or Above the County
Income Levels
Below Above
Below Above
Below Above
Below Above
Below Above
Below Above
Below Above
Below Above
Total Number Of Households
Total Number of Occupied Households /Homes in Activity Target Area = 218
Total Number of Persons in Activity Target Area = 816
Total Number of Occupied Households /Homes Surveyed in Activity Target Area = 171
Total Number of Persons Accounted for by the Survey in the Activity Target Area = 577
Total Number of Households Below the Low and Moderate Income Level in the Activity Target Area = 154
Percentage of Total Households Below the Low and Moderate Income Level in the Activity Target Area =
90.1 %
1 I IW CUy GCi u1y ulat MU aoove Inrormauon was omalnea from the occupants of the addresses listed and the information is accurate:
City -wide Low and Moderate Income Level
(For use only when projects are of City -wide benefit.)
Signature of Chief Executive Official
[Seal]
Subscribed and sworn to before me
Commission
Community Development Block Grant (CDBG)
2020 Tulsa County Urban County
Beneficiary Income Survey Summary – Attachment B
Date
20 My commission expires
Clerk /Notary Signature
HUD Census Data for Low and Moderate Income
Level for Block Groups, Enumeration Districts
or Census Tracts as Provided by HUD (For use
only when a project's target area boundaries are
identical to BG, ED or Tracts) %
20
Attachment C
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
TULSA COUNTY URBAN COUNTY
INDENTIFICATION OF OTHER PROJECT FUNDING SOURCES
Federal /State participation, if any (loans, grants, etc.) provide commitment letters.
Agency Purpose Amount Present Status Comment
Other sources and amount of project financing including applicant's local contribution, if any.
Agency
Purpose
Amount
Present Status Comment
City of
OWasso,OPWA
Augment CDBG funds
$134,000
Pending Council Approval
Chief Elected Signature
Other Funding Sources — Attachment C
Community Development Block Grant
2020 Tulsa County Urban County
Page I of 1
Date
ATTACHMENT D
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2020 TULSA COUNTY URBAN COUNTY
Attach Certified Professional Cost Estimates /Engineering Report (where
applicable)
2020 Hale Acres CDBG Sewer Line Replacement, Phase III
Prepare by: Owasso Public Works 2/25/2020
Item
Number
Item Description
Amount
Unit Cost
Total Cost
Mobilization /Demobilization
1
LS
5000
$5,000
2
Construction Staking
2500
$2,500
3
Traffic Control /SafetySignage
1000
$1,000
4
Insurance and Permits
1000
$1,000
5
RND of Old Sewer Line
2000
LF
2
$4,000
6
RND of Old Manholes
5
EA
150
S750
7
8-inch HDPE (Pipe Bursting)
2000
LF
S100
5200,000
8
Manholes
5
EA
1500
$7,500
9
Extra Deep manholes
15
VF
160
$2,400
10
4 7'Service Tap
20
EA
750
515,000
it
Reconnect Sewer Line
2
EA
2000
$4,000
12
Restoration
2000
LF
3
$6,000
13
Project allowance
20000
520,000
Total
$269,150
HALE ACRES SUBDIVISION
1" = 752 ft Sub Title 10/29/2015
This map represents a visual display of related geograpnlc information. Data provided hereon Is not a guarantee of actual Held condlnons- To oe sure of complete accuracy,
please ceniact Owasso start for the most up- to-date Information.
ATTACHMENT E
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2020 -09
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2020 TULSA COUNTY URBAN COUNTY
WHEREAS, the Housing and Community Development Act of 1974, as amended (24 U.S.C. 93-
383 et seq.), (the "Act "), provides that Community Development Block Grant, ( "CDBG'), funds may
be used for the support of activities that provide decent housing and suitable living environments
and expanded economic opportunities principally for persons of low- and moderate - income; and,
WHEREAS, CDBG Regulations 24 CFR 570.307(a) allow counties having a total combined
population of 200,000 or more from the unincorporated areas and participating incorporated areas
to qualify as an urban county; and,
WHEREAS, Title I of the Housing and Community Development Act of 1974, Public Law 93 -383, as
amended, authorized the Secretary of Housing and Urban Development, as a representative of the
United States of America, to grant to Tulsa County funds and administrative responsibility for the
Tulsa County CDBG Urban County program; and
WHEREAS, a Cooperation Agreement between Tulsa County and the City has been executed for the
purpose of participation in the Tulsa County Urban County Community Development Block Grant
Program for Federal Fiscal Years 2020 -2022; and,
NOW THEREFORE, BE IT RESOLVED by the Owasso City Council that the City of Owasso desires
to obtain assistance in addressing community development needs and hereby requests the Tulsa
County CDBG Urban County program to provide assistance.
NOW THEREFORE, BE IT FURTHER RESOLVED by the Owasso City Council that the City of
Owasso affirms its commitment to take all action within its power to facilitate the receipt of the
assistance of community development funds, and upon receipt to administer said grant by the rules
and regulations established by the United States of America, the State of Oklahoma, Tulsa County
and all empowered agencies thereof.
ADOPTED this 171 day of March, 2020, at a regularly scheduled meeting of the governing body, in
compliance with the Open Meeting Act, 25 O.S. §§ 301 -314 (2001).
Chris Kelley, Mayor
(SEAL)
Attest: Subscribed and sworn to before me March, 17, 2020
Juliann M. Stevens, City Clerk
ATTACHMENT F
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2020 TULSA COUNTY URBAN COUNTY
Attach Project Timeline which clearly demonstrates Readiness To
Proceed, including an anticipated start date and projected timeline for
completion. Documentation of the level of readiness to proceed must
be submitted.
The project will involve entering people's back yards with equipment in some locations. The
sewer lines are in recorded easements, so obtaining new easements will be unnecessary.
This will expedite the work. Pipe bursting will be the method of replacement for the sewer
lines which will minimize disturbances to property and also expedite the project. Below is
the anticipated project schedule as of the date of this writing.
• Environmental Clearance -Summer 2020
• Initiate Contract- Fall 2020
• Initiate Design - Fall of 2020
• Bidding - Early winter 2021
OWASSO SPORTS PARK
Completed not using
CDBG funds
HALE ACRES SUBDIVISION
116TH ST.
Phase III (Purple Lines) — FY 20 funds
Phase II (Blue Lines) - Planned project
using FY 18119 funds plus carry over
amount from FY 16/17 funds
Phase I (Green Lines) FY 16/17
CDBG funds. Approx. $5,200 left to
apply to Phase II project (Blue Lines)
TO: The Honorable Mayor and City Council
FROM: Roger Stevens
Public Works Director
SUBJECT: Rogers County Inter -local Agreement
Street Rehabilitation - East 76th Street North from North 145th East Avenue to North
193rd East Avenue
DATE: March 13, 2020
BACKGROUND:
In the fall of 2019, Rogers County District #2 Commissioner, Steven Hendrix, approached City
staff concerning a partnership to improve the pavement and striping on East 76th Street North
from North 145th East Avenue to North 193rd East Avenue. Based on past annexations, the City of
Owasso maintains approximately 40 %, while Rogers County maintains 60 %, of the mentioned
roadway. The material for this project includes striping and asphalt at an estimated cost of
$347,690.00. The City and County shall each bear one -half (1/2) of the total material cost and
shall not exceed $173,845.00, per entity.
In order to formalize responsibilities, an Agreement has been drafted with Rogers County (see
Attachment) that includes the following:
• The County be responsible for providing provide traffic control through the duration of the
Project;
• The County shall provide trucking of asphalt and labor cost for installation of asphalt;
• The City shall reimburse the County a maximum of $173,845.00 by July 31, 2020;
• Duration of the Agreement shall be for a period equal to the time necessary to complete the
project.
RECOMMENDATION:
Staff recommends approval of the Inter -local Agreement between the City of Owasso and
Rogers County in an amount not to exceed $173,845.00 and authorization to execute the
necessary documents.
ATTACHMENTS:
Inter -local Agreement
Location Map
INTERLOCAL AGREEMENT
THIS AGREEMENT, made the day of 2020, by and between the
Board of County Commissioners of Rogers County, Oklahoma, hereinafter called
"County" and the City of Owasso, Rogers /Tulsa County, Oklahoma, hereinafter called
"City ".
WITNESSETH:
WHEREAS, by virtue of 69 O.S., 1981, Section 1903, the Board of County
Commissioners is authorized to enter into agreements with municipalities to construct,
improve, and repair any of the streets of such municipalities, and;
WHEREAS, by virtue of 74 O.S. §1008, the parties are authorized to enter into a contract
for governmental services under the Interlocal Cooperation Act (the "Act') which sets
forth the purposes, powers, rights, objectives and responsibilities of the contracting parties;
WHEREAS, the Act provides that any one or more public agencies, including counties
and cities, may contract with any one or more other public agencies to perform any
governmental service, activity, or undertaking which any of the public agencies entering
into the contract is authorized by law to perform, provided that such contract shall be
authorized by the governing body of each party to the contract. OKLA. STAT. Arm. tit. 74,
§ 1008(A).
WHEREAS, both County and City are public agencies as defined by the Act. OKLA.
STAT. Ann. tit. 74, § 1003.
WHEREAS, the County and City are desirous of participating in projects and the
provision of services mutually advantageous to the County and the City;
THEREFORE, in consideration of the covenants and conditions hereinafter contained, the
parties hereto agree as follows:
1. The purpose of this Agreement shall be to provide street resurfacing and striping on
East 76 "' Street North from North 145`h East Avenue to North 193`d East Avenue
(the "Project "). The material cost is estimated at $347,690.00. The City and County
shall each bear one -half (1/2) of the total material cost of the Project and such cost
shall not exceed $173,845.00 per entity.
2. The duration of this Agreement shall be from the date of execution of this
Agreement until the project is complete.
3. The City shall reimburse the County a maximum of $173,845.00 by July 31, 2020.
1
4. The County be responsible for providing traffic control during the pendency of the
Project.
5. The County shall provide trucking of asphalt and labor cost for installation of
asphalt.
6. Each entity shall bear its own costs with respect to labor and equipment necessary
for the completion of the Project.
7. This Agreement shall be effective from and after the date of execution hereof and is
intended only for the purpose described in section 2 above.
8. The rights, duties and obligations under or arising from this Agreement shall not be
assigned by either party hereto without the express written consent of the other
party.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal this
day of 2020.
ATTEST:
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
ATTEST:
COUNTY CLERK
CITY OF OWASSO
Chris Kelley, Mayor
BOARD OF COUNTY COMMISSIONERS
ROGERS COUNTY, OKLAHOMA
CHAIR
2
Nobel System GeoViewer
East 76th Street North Rehabilation from North 145th East Avenue to North 193rd East Avenue
1"= 2382 ft I Sub Title I 03/10/2020
This map may re resents a visual display of related geographic Information. Data provided here on is not guarantee of acutual field conditions. To be sure of complete accuracy, please cordactthe
https: // new. geoviewer .io /maps ?t= £72800dOebl l eed81885dl4205552324
Page 1 of 1
3/10/2020
TO: The Honorable Mayor and City Council
FROM: Daniel Dearing, P.E., CFM
Sr. Civil Engineer
SUBJECT: Recommendation for Utility Relocation Agreement - East 116th Street North
Roadway Improvements from North 129th East Avenue to US HWY 169
DATE: March 13, 2020
BACKGROUND:
As a part of the widening of East 1 16th Street North from North 129th East Avenue to US Highway
169, it was determined that Washington County Rural Water District (RWD) #3 water lines were in
conflict with future roadway and drainage improvements. Included in the design contract with
Walter P. Moore was the design of necessary relocations of the District's water lines. The
relocations need to occur at the time of construction of the roadway and drainage to ensure
that the future water line is of appropriate grades and elevations.
Due to the rights of the District and that no betterments (improvements) were requested, the
relocation of the water line falls on the City's responsibility to fund. In order to avoid additional
costs, delays and burdensome coordination between separate contractors and contracts, the
relocations will occur as a part of the roadway construction.
At the completion of design, the estimated cost of the water line relocation was $252,510.00.
On March 3, 2020, the City Council awarded the construction bid for the roadway widening
project to Crossland Heavy Contractors, Incorporated. The water line portion of their bid was in
the amount of $203,250.00.
In order to formalize responsibilities, an Agreement has been drafted with Washington County
RWD #3 (see Attachment) that includes the following:
Because there is no "betterment," the City of Owasso and Washington County RWD #3
will not have a cost share and it is up to the City to complete the required improvements
including field surveys, design and plan preparation, reviews, permitting, bidding and
construction. City of Owasso estimated cost is $203,250.00;
Washington County RWD #3 water line shall be relocated upon right of way or easement
land obtained by the City of Owasso for that purpose;
The City of Owasso will assure compliance with all local, state, and federal laws, rules,
regulations, ordinances, orders, and required approvals applicable to it or the project.
FUNDING:
Funds are available in the Vision Recapture Fund.
RWD #3 Utility Relocation Agreement
Page 2 of 2
RECOMMENDATION:
Staff recommends approval of the Utility Relocation Agreement with Washington County Rural
Water District #3 and authorization to execute the necessary documents.
ATTACHMENTS:
Site Map
Utility Relocation Agreement
E 116th STREET N - N 129th E AVE TO US HWY 169
ROADWAY IMPROVEMENT PROJECT I CITY OF OWASSO
PROJECT LOCATION
200 S. Main Street
P.O. Box 180
Owasso, OK 74055
918.376.1500
UTILITY RELOCATION AGREEMENT
PROJECT: Widening of E 116th ST N from N 129th E Ave to US HWY 169
Job #: N/A
COUNTY: Tulsa
THIS AGREEMENT made and entered into by and between the City of Owasso, Oklahoma,
hereinafter referred to as the "City" and Rural Water District No. 3, Washington County, Oklahoma,
hereinafter called the "District ".
RECITALS
WHEREAS, the City proposed to construct certain roadway, drainage system improvements in the
vicinity of the E 116 St N from N 129th E Ave to US Hwy 169 and such improvements will
necessitate the rearrangement and /or relocation of certain water lines and related appurtenances
(i.e., facilities) currently owned, operated and maintained by said District within the project
corridor, and;
WHEREAS, it is understood that the scope of the relocation work is different than the facilities that
exist within the project corridor today, and [check one]:
X such differences do not constitute "betterments" for the District; OR
such differences constitute "betterments" for the District, and the District
shall therefore pay the official bid award of amount of the
project costs, with City paying all remaining costs.
WHEREAS, if District's waterlines and facilities are currently situated in private easement(s), and
District will be giving up certain rights and benefits it enjoys in entering into this Agreement, and to
the extent possible, City will either purchase and pay for utility easement(s) or rights -of -ways for
the benefit of private or public utilities, ; and
WHEREAS, for any portions not placed in private easement in the name of the District, City shall
designate a portion or portions of public utility easements and /or rights -of -way for use by the
District. In all circumstances the facilities shall be legally and rightfully relocated upon lands
obtained by City for the benefit of the District, all for the purpose of giving the District the same
rights it enjoys in currently held easements and /or rights of way. In all circumstances the District
shall be afforded sufficient space, same meaning an area approximately 20 feet in width above
ground, to install, construct, maintain, operate and /or replace its waterlines, appurtenances and
facilities; provider further, that all waterlines, appurtenances and facilities shall be spaced pursuant
to ODEQ rules and regulations, whether above or below ground; and
WHEREAS, the City will provide the legal documents to the District that show and describe the
easements and /or rights -of -way upon which the District's facilities will be relocated, and City
herein guarantees title to such easements and /or rights -of -way and agrees to indemnify, defend
Page 1 of 8
Utility Relocation Agreement
E 116 Widening from N 129 E Ave to US 169
and hold District harmless from any suits involving the validity, existence or the District's rights in
and to use said easements and /or rights -of -way, and;
WHEREAS, the City will be responsible for all tasks to complete the required relocation work
including but not necessarily limited to field surveys, design and plan preparation, reviews,
permitting, bidding and construction, all being subject to the review and written approval of the
District. The design and construction work will be performed in complete conformance with the
current Standards for Materials and Construction of the District (see attachment) and;
WHEREAS, the City will be responsible for all associated costs including the District's legal expenses
pertaining to the project, and expenses to have the District's own engineer review and comment on
the plans for the required relocation work, attend meetings and prepare related correspondence,
and technical guidance, and; if there is a "betterment requested by the District ", the District will
cover the prorated portion of the additional cost for engineering and plan review by the District's
Engineer.
WHEREAS, it is understood that if said project is to be financed in part from funds appropriated by
the United States by either party, and expended under its regulations, that acceptance of work and
procedure in general are subject to Federal Laws, Rules, Regulations, Orders, and Approvals
applying to it as a Federal Project, provided, however, if the District uses federal money to pay for a
"betterment" and the "betterment" necessitates an environmental study other than what is
necessary for the underlying project, then the District shall bear the costs of the environmental
study. Otherwise, City shall pay for all other environmental study.
WHEREAS, the City will be responsible for assuring compliance with all local, state and federal laws,
rules, regulations, ordinances, orders, and required approvals applicable to it or the Project,
whether by reason of being a Federal Project or otherwise, and;
WHEREAS, the City and /or District both separately or together reserve the right to cancel this
Agreement at any time prior to the beginning of the adjustment or relocation of the facilities of the
District, and;
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties hereto
agree as follows:
1. City will pay all costs associated with or related to the relocation of the District's waterlines,
appurtenances and facilities, including costs of easements and /or rights -of -way.
2. City will prepare, or have prepared, engineered drawings showing the present, temporary and
proposed location of the District's facilities in both plan and profile views, with reference to the
centerline of survey and /or the new and existing easement and /or right -of -way lines using
control stationing and state plain coordinates, if applicable. The plans shall delineate the details
of the work including, but not necessarily limited to, alignment geometry, pipe materials and
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pressure class, fitting types and end conditions, restraints, depth of cover and regulatory
mandated separation distances from other utilities.
3. City shall provide District two (2) sets of drawings (11x17) for every review required for the
project, whether required by the City or the District.
4. The City will comply with all applicable laws, rules, statutes, ordinances and regulations
(collectively hereinafter referred to as "laws') pertaining in any way to the project, including,
without limitation, those necessary to meet the Oklahoma Department of Environmental
Quality (ODEQ) requirements for pollution prevention, including discharges from storm water
runoff on this project, spacing between utilities, and required depth of facilities. Further, City
agrees to secure a Storm Water Permit from ODEQ when required. City represents and agrees
that the project plans and specifications, required schedules for accomplishing the temporary
and permanent erosion control work, and the storm water pollution prevention plans contained
in the plans constitute the Storm Water Management Plan for the project. City agrees to have
daily operational control of those activities, at the site, either through its third party
representative or in cooperation with ODOT's project manager, necessary to ensure compliance
with plan requirements and permit conditions. City agrees to make sure that the contractor files
any Notice of Intent (NOI), when required, for a general construction Oklahoma Pollutant
Discharge Elimination System Permit with ODEQ, which authorizes the discharge of storm
water associated with construction activity from the project site identified in this document.
Such drawings will be attached to and become a part of this agreement.
5. City and the District agree to comply fully with all funding agency requirements, if any, and as
applicable.
6. Upon completion of the plan review process, and written notice by District to City of the
District's approval of the plans, City agrees to provide the District with two (2) sets of the final
plans (11x17) for use during bidding and construction.
7. City agrees to provide the District with two (2) sets of all shop drawing submittals for the
District's water line(s) and related appurtenances and facilities, and shall not allow the
installation of any materials without prior written approval from the District. The District shall
review and comment on each submittal and respond to the City of Owasso within 10 business
days of receiving the submittal for review.
8. City agrees to include the District in all coordination and construction progress meetings for the
water line relocation portion of the project and to provide two (2) copies of all related project
correspondence.
9. District will have at least one representative who will review and inspect the Work and
progression on the Project, said representatives to be paid for at District's sole expense. City
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agrees to effectively communicate with the District's representative (s) regarding construction
issues and related concerns. Effective communication shall include, but not necessarily be
limited to, written documentation describing any proposed changes to the District's existing
and /or new facilities.
10. City agrees to provide for a qualified inspector, or inspectors, as the case may dictate, that will
be on site during the relocation work. If applicable, ODOT's inspector shall serve as ODOT's and
City's representative and will work with the District and its representative (s) as a liaison. The
City's inspector will be responsible for documenting all day -to -day communications with the
District during the construction work. It is agreed that the District's representative shall not
direct any field changes with the Construction Contractor that haven't been previously
approved in writing by the City and /or City's inspector.
11. City agrees to consider and act upon reasonable changes requested by the District that varies
from the approved plans and bid documents. It is anticipated that certain changes may be
required as the result of unforeseen obstacles and /or other utility or roadway changes. The
cost for changes of this nature will be paid entirely by the City. Changes that are not the result
of unforeseen obstacles and result in betterments beyond the scope depicted in the final
approved plans and bid documents shall be paid by the District and will be agreed upon in
writing before any work is performed; provided, however, if such agreement cannot be reached
between City and the District then this Agreement shall be considered null, void and
terminated.
12. The District's representatives shall have any and all reasonable access to the project site during
the installation of the District's water line(s), appurtenances and facilities during the project
roadway and /or bridge construction to protect their new and existing water lines. The District's
project representative shall have final approval of all trenching, bedding, haunching, backfilling
and final grading over the District's water line, installation of all valves, hydrants, restraints,
pipes, meters and other appurtenances and facilities. Trenches shall remain open until the end
of the work day, so the District's representative can approve them for backfilling. Any conflicts
with the installation of the District's waterlines, appurtenances or facilities in relation to the
overall project construction shall be presented to the District and /or District's Engineer for
resolution. Safety vest and hard hat must be worn by the District representative while present
of the job site.
13. City agrees to allow the District to be present when pressure testing and disinfection of its
water lines, appurtenances and facilities, and City will provide approval to the Contractor only
after receiving written final approval from the District.
14. City agrees to assure minimum down times for the transfer of all services.
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15. City agrees to provide the District with two (2) complete sets of Record Drawings for the
Project. The Record Drawings shall be provided in both hard copy and electronic format. The
electronic format shall be on compact disk that includes design files that are directly compatible
with AutoCAD Lt 2007, or any other program approved by the District. If City fails to provide
two (2) complete sets of Record Drawings, District shall have the right to survey, pothole,
review existing records and anything necessary to draft Record Drawings, and all the expenses
associated with same shall be paid by City, subject to the terms and conditions of Paragraph 1.
16. The District shall pay no costs or expenses other than the amount set forth above, if any. Any
cost or expense which is not specifically allocated to the District, in writing, shall be paid by
City.
17. Should any future relocation be required with respect to the District's waterlines,
appurtenances or facilities, the City shall pay all the costs thereof, unless otherwise agreed to, in
writing. After relocation and upon final approval of the District, the District will assume all
operational ownership and maintenance responsibilities of the District's waterlines,
appurtenances and facilities.
18. City states that no building, structure, fence, wall or other above ground structure or
obstruction will be placed, erected, installed or permitted upon the area set aside as an
easement or right -of -way for the District (defined above as being an area approximately 20 feet
in width, above ground, and subject further to ODEQ spacing rules and regulations); provided,
however, that the installation of landscaping and /or paving may occur in said easement or
right -of -way area under the condition that the District shall not be responsible in any manner to
repair any damage to such pavement (including, without limitation, roadways, driveways and
sidewalks, whether asphalt, concrete, rock or any other material) or landscaping in relation to
the District's installation, repair, replacement, operation, maintenance or any other District
activity associated with or relating to its waterlines, appurtenances and facilities (including,
without limitation, damage caused by excavation and damage occasioned by a water leak or
waterline "blow out "). District shall bear no obligation whatsoever for any damages or
expenses associated with any such landscaping, pavement, or any other structure on, at or near
the area given the District to install, maintain, operate, repair or replace its waterlines,
appurtenances and facilities.
19. If the District's waterlines, appurtenances or facilities are damaged through no fault of the
District, the party damaging such waterlines, appurtenances and facilities shall be responsible
for all repair costs, and for the cost of water lost at the then existing rates of the District.
20. The Recitals stated above are considered material terms of this Contract, and the parties agree
to be bound by all statements and representations made in the Recital section above, and said
Recital section shall be considered a part and parcel of the parties' bargained for exchange.
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21. It is understood that this Agreement does not change the rights or obligations of the District or
the City as they exist in accordance with present State Law.
22. Benefit; Binding Effect. This Agreement shall inure to the benefit of both of the parties herein,
and to each of the parties' respective successors and assigns. Likewise, this Agreement shall be
binding on the parties hereto and their respective successors and assigns.
23. Partial Invalidity. If any part of any provision of this Agreement shall be invalid or
unenforceable under applicable law, such part shall be ineffective to the extent of such
invalidity only, without in any way affecting the remaining parts of such provision or the
remaining provisions, terms, covenants or conditions of this Agreement.
24. Laws of the State of Oklahoma Govern, Venue. This Agreement shall be governed by the laws of
the State of Oklahoma. Any action taken to enforce the provisions herein shall be filed and
maintained in Washington County, State of Oklahoma, which shall be the venue of any such
action.
25. Attorney's Fees, Costs and Expenses. In the event any action is brought to enforce, or for the
breach of, any provision of this Agreement, the prevailing party shall be entitled to recover its
costs and expenses, including attorney's fees, associated with such action.
26. Entire Agreement. This Agreement represents the entire, integrated agreement between the ity
and District, and supersedes all prior negotiations, proposals, representations, commitments,
understandings, contracts or agreements made or entered into by the parties, either written or
oral, with respect to the matters and terms covered by this Agreement. Additionally, this
Agreement may not be modified or amended except by a written instrument executed by both
parties.
27. Duplicate Originals. This Agreement may be executed in duplicate originals, each such
duplicate original shall be deemed to be an original, and all such duplicate originals taken
collectively shall constitute one instrument for all purposes.
28. Notwithstanding any other provision herein stated, it is expressly understood that this
Agreement is strictly by and between City and the District, and provided further no other entity
is deemed to be a beneficiary of this Agreement, whether an intended beneficiary, or otherwise,
and whether reference be made to another entity or class of entity, or not.
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Utility Relocation Agreement
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IN WITNESS WHEREOF, the parties hereto have caused this Utility Relocation Agreement to be
executed by their duly authorized officers on the day and year last below written.
THE CITY OF OWASSO, OKLAHOMA
A MUNICIPAL CORPORATION:
Chris Kelley, Mayor
Date:
ATTEST:
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
(SEAL)
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Utility Relocation Agreement
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IN WITNESS WHEREOF, the parties hereto have caused this Utility Relocation Agreement to be
executed by their duly authorized officers on the day and year last below written.
WASHINGTON COUNTY RURAL ATER DISTRICT N0.3:
By:
(Title)
(Date)
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Utility Relocation Agreement
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TO: The Honorable Mayor and City Council
FROM: Jake Ketner, El
Engineering Assistant
SUBJECT: Award Construction Contract for
Old Central Parking Lot Improvements
DATE: March 13, 2020
BACKGROUND:
The City's Old Central property was a former church facility built in several phases over an
extended period, with the last phase believed to be completed around January 1986. When the
City acquired the site around 2002, the parking lot was already showing signs of decline due to
aging. Since that acquisition, the parking lot has deteriorated to the point that it now requires
full removal and replacement.
City engineering staff began survey and design of the project in June 2019. Design was
completed in November 2019, with an estimate of $205,956.73. To avoid inclement weather
during construction, bid advertisement was delayed until January 2020 in order to start
construction this spring.
SOLICITATION OF BIDS:
In January 2020, City Engineering staff completed final bid documents and published
advertisements in accordance with state statutes. A mandatory pre -bid meeting was held on
February 13, and bids were opened on February 20, with seven contractors submitting bids,
three of which being below engineering's estimate.
BIDDER
BID
Stronghand, LLC
$183,195.30
Native Plains
$195,378.33
Tri -Star
$205,651.60
Ellsworth
$224,651.60
Diversified Civil
$230,675,00
A &A Asphalt
$251,289.00
Timberwolf Excavating
$252,880.20
Engineer's Estimate
$205,956.73
City Engineering staff completed a Bid Tabulation and Stronghand, LLC was determined to be
the lowest qualified bidder. The bid amount provided by Stronghand, LLC is $183,195.30.
Award Construction Contract for
Old Central Parking Lot Improvements
Page 2 of 2
FUNDING:
Funds are available in the FY2020 budget.
RECOMMENDATION:
Staff recommends awarding the construction contract to Stronghand, LLC of Broken Arrow,
Oklahoma, in the amount of $183,195.30 and authorization to execute the necessary
documents.
ATTACHMENTS:
Site Map
Agreement
86th STREET N
CITY OF OWASSO OLD CENTRAL PARKING LOT
Owasso, OK 74055
SECTION 00300
AGREEMENT
THIS AGREEMENT is dated as of the 17th day of March
by and between
and
Owasso Support Services
2020
(hereinafter called OWNER)
(hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth,
agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The Work is generally described as follows:
OLD CENTRAL PARKING LOT
CITY OF OWASSO, OKLAHOMA
The project for which the Work under the contract documents may be the whole or only a part, is
described as follows:
Re- construction of a parking lot within its existing footprint for the Old Central building in the
City of Owasso. Included in this project is minor grading, paving, drainage and sidewalk
construction.
ARTICLE 2. ENGINEER
The project has been assigned to the Project Manager or his /her duly authorized representative,
who is hereinafter called ENGINEER and who will assume all duties and responsibilities and
will have the rights and authority assigned to ENGINEER in the Contract Documents in
connection with the completion of the Work in accordance with the Contract Documents.
ARTICLE 3. CONTRACT TIME
3.1 The Work will be substantially completed within One Hundred and Twenty (120)
calendar days, from the date of Notice to Proceed; and completed and ready for final payment
in accordance with the General Conditions within One Hundred and Fifty (150) calendar days
calendar days from the date of Notice to Proceed, which will be on or before
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
substantially complete within the time specified in paragraph 3.1 above, plus any extensions
AGREEMENT
0220 00300 - Page 1 of 15
thereof allowed in accordance with the General Conditions. They also recognize the delays,
expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss
suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER Two
Hundred Dollars ($200.00) for each consecutive calendar day that expires after the time specified
in paragraph 3.1 for substantial completion until the Work is substantially complete. After
Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the
remaining Work within the time specified in paragraph 3.1 for completion and readiness for final
payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay
OWNER Two Hundred Dollars ($200.00) for each consecutive calendar day that expires after
the time specified in paragraph 3.1 for completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with
the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that
the determination of actual quantities and their classification is to be made by the OWNER at the
time of application for payment.
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications
for Payment will be processed by OWNER as provided in the General Conditions.
5.1 Progress Payments. OWNER shall make progress payments on account of the
Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with
the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during
construction as provided below. All progress payments will be on the basis of the progress of the
Work.
5.1.1 Progress payments shall not exceed an amount equal to 95% of the WORK
completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 010) of
the contract amount.
5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount,
OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 97.5%
of the Contract Price, less such amounts as OWNER shall determine in accordance with the
General Conditions, provided that OWNER has determined that satisfactory progress is being
made, and upon approval by the Surety.
5.2 Final Payment. Upon final completion and acceptance of the Work in accordance
with the General Conditions, OWNER shall pay the Contract Price.
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
0220 00300 - Page 2 of 15
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
6.1 CONTRACTOR has familiarized himself /herself with the nature and extent of
Contract Documents, Work, locality, and with all local conditions and federal, state and local
laws, ordinances, rules and regulations that in any manner may affect cost, progress or
performance of the Work.
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous to the site (except
underground facilities) which have been identified in the Supplementary Conditions as provided
in the General Conditions. Contractor accepts the determination set forth in the General
Conditions of the extent of the "technical data" contained in such reports and drawings upon
which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are
not Contract Documents and may not be complete for Contractor's purposes. Contractor
acknowledges that Owner and Engineer do not assume responsibility for the accuracy or
completeness of information and data shown or indicated in the Contract Documents with
respect to underground facilities at or continuous to the site. Contractor has obtained and
carefully studied (or assume responsibility for having done so) all such additional supplementary
examinations, investigations, explorations, tests, studies and data concerning conditions (surface,
subsurface and underground facilities) at or contiguous to the site or otherwise which may affect
cost, progress, performance or furnishing of the Work or which relate to any aspect of the means,
methods, techniques, sequences and procedures of construction to be employed by Contractor,
and safety precautions and programs incident thereto. Contractor does not consider that any
additional examinations, investigations, explorations, tests, studies, or data are necessary for the
performance and furnishing of the Work at the Contract Price, within the Contract Times and in
accordance with the other terms and conditions of the Contract Documents.
6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests
and studies of such reports and related data in addition to those referred to in paragraph 6.2 as
(s)he deems necessary for the performance of the Work at the Contract price, within the Contract
Time and in accordance with the other terms and conditions of the Contract Documents; and no
additional examinations, investigations, tests, reports or similar data are or will be required by
CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or
indicated on the Contract Documents with respect to existing Underground Facilities at or
contiguous to the site and assumes responsibility for the accurate location of said Underground
Facilities. No additional examinations, investigations, explorations, tests, reports, studies or
similar information or data in respect of said Underground Facilities are or will be required by
CONTRACTOR in order to perform and furnish the Work at the Contract Price within the
Contract Time and in accordance with the other terms and conditions of the Contract Documents,
including the General Conditions.
0220 00300 - Page 3 of 15
6.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terms and conditions of the Contract Documents.
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents, and the written resolution
thereof by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible for
the workmanship, labor and materials used in the project for one (1) year after the project has
been accepted by the OWNER.
6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials
and other items necessary for the completion of the project. The OWNER has issued him a
Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement.
ARTICLE 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the
following:
7.1 This Agreement (pages 1 to 6 inclusive).
7.2 Exhibits "A ", 'B ", "C" and "D" to this Agreement.
7.3 Advertisement for Bids (Section 00100).
7.4 Requirements for Bidders (Section 00110).
7.5 Instructions to Bidders (Section 00120).
7.6 Bid (Section 00200).
7.7 Bid Bond (Section 00210).
7.8 Bid Affidavits (Section 00220).
7.9 Statement of Bidders Qualifications (Section 00230).
7.10 Certificate ofNon- Discrimination (Section 00240).
7.11 Performance Bond (Section 00410).
7.12 Maintenance Bond (Section 00420).
7.13 Statutory payment Bond (Section 00430).
0220 00300 - Page 4 of 15
7.14 Notice of Award (Section 00510).
7.15 Notice to Proceed (Section 00520).
7.16 Change Order (Section 00600).
7.17 General Conditions (Section 00700).
7.18 Project Specifications (Section 00800).
7.19 Special Provisions (Section 00900).
7.20 Project Drawings, consisting of Sheets 1 to 10, inclusive, and Standard Drawings.
7.21 Addendum Numbers 1 to ? , inclusive.
7.22 Documentation submitted by CONTRACTOR prior to Notice of Award (pages _ to
_ inclusive).
7.23 Any Modification, including Change Orders, duly delivered after execution of
Agreement.
There are no Contract Documents other than those listed above in this Article 7. The Contract
Documents may only be altered, amended or repealed by a Modification (as defined in the
General Conditions).
ARTICLE 8. MISCELLANEOUS
8.1 Terms used in this Agreement which are defined in the General Conditions shall have
the meanings indicated in the General Conditions.
8.2 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the party
sought to be bound; and specifically, but without limitation, monies that may become due and
monies that are due may not be assigned without such consent (except to the extent that the
effect of this restriction may be limited by law) and unless specifically stated to the contrary in
any written consent to an assignment, no assignment will release or discharge the assignor from
any duty or responsibility under the Contract Documents.
8.3 OWNER and CONTRACTOR each binds himself /herself, his/her partners,
successors, assigns, and legal representatives to the other party hereto, his /her partners,
successors, assigns and legal representatives in respect to all covenants, agreements and
obligations contained in the Contract Documents.
8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and
binding upon both parties even if a provision or part of the Contract Documents should be held
void or unenforceable by law.
AGREEMENT
0220 00300 - Page 5 of 15
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate.
One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All
portions of the Contract Documents have been signed by OWNER and CONTRACTOR.
This Agreement will be effective on March 17 2020
CONTRACTOR:
By
Chris Kelley, Mayor
(SEAL)
ATTEST:
Juliann M. Stevens, City Clerk
Address for giving notices:
200 S Main Street
Owasso, Oklahoma 74055
(SEAL)
Title
0220 00300 - Page 6 of 15
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 02129/2020
Department Payroll_ Expenses Total Expenses
105 Municipal Court
4,584.46
6,155.09
110 Managerial
22,243.63
30,749.84
120 Finance
20,800.13
31,119.35
130 Human Resources
9,179.04
13,513.47
160 Community Development
16,302.96
24,919.75
170 Engineering
18,617.35
28,437.52
175 Information Systems
17,581.34
26,037.30
181 Support Services
9,202.88
13,781.47
190 Cemetery
1,188.80
2,527.44
201 Police Grant Overtime
1,421.87
1,440.23
215 Central Dispatch
24,701.96
39,472.98
221 Animal Control
4,092.32
6,051.34
250 Fire Safer Grant
26,534.70
41,434.16
280 Emergency Preparedness
2,308.69
3,643.50
370 Stormwater /ROW Maint.
7,691.41
12,650.31
515 Park Maintenance
7,553.79
11,824.72
520 Culture /Recreation
9,697.74
15,838.05
550 Community- Senior Center
5,665.90
7,623.07
580 Historical Museum
671.20
754.42
710 Economic Development
4,770.00
7,132.53
General Fund Total
214,810.17
325,106.54
185 Garage Fund Total 7,477.94 12 313.10
255 Ambulance Fund Total 553.85 622.53
250 Fire Fund 37 Total 176,788.25 259,531.02
201 Police Fund 38 Total 178,712.48 265,503.51
300 Streets Fund 39 Total 17,472.22 27,756.49
370 Stormwater Fund 27 Total 3,446.99 5,224.33
150 Worker's Compensation Total 1,066.40 1,278.34
720 Strong Neighborhoods Total 4,480.09 6,264.79
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 3112120
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
63,279.33
35,504.41
30,620.39
129,404.13
8,320.10
3,308.18
2,818.22
14,446.50
2,335.37
2,335.37
146,186.00
CITY OF OWASSO
GENERAL FUND & HALF -PENNY SALES TAX
FISCAL YEAR 2019 -2020
Budgetary Basis
Statement of Revenues & Expenditures
As of February 29, 2020
C:1Users\ ennifer_ross \Documents \Book1
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
REVENUES:
Taxes
$ 3,378,218
$ 24,128,580
$ 33,926,288
71.12%
Licenses & permits
9,778
183,638
196,676
93.37%
Intergovernmental
64,260
1,048,142
1,985,831
52.787.
Charges for services
57,068
488,427
802,869
60.84%
Fines & forfeits
25,774
186,893
333,843
55.98%
Other
21,967
303,315
334,891
90.577.
TOTAL REVENUES
$ 3,557,065
$ 26,338,995
$ 37,580,398
70.09%
EXPENDITURES:
Personal services
$ (1,636,174)
$ (13,563,086)
$ (22,420,672)
60.49%
Materials & supplies
(116,589)
(795,576)
(1,581,263)
50.31%
Other services
(160,019)
(1,306,532)
(2,719,794)
48.04%
Capital outlay
(273,680)
(1,695,215)
(4,292,168)
39.50%
Deferred Budget - Grant not awarded
0.00%
TOTAL EXPENDITURES
$ (2,186,462)
$ (17,360,409)
$ (31,013,897)
55.98%
REVENUES OVER EXPENDITURES
$ 1,370,602
$ 8,978,586
$ 6,566,500
TRANSFERS IN (OUT):
Transfers in - Sales Tax
$ 1,581,611
$ 12,027,421
$ 17,255,727
69.70%
Transfers out
(2,604,566)
(18,885,967)
(26,915,163)
70.17%
TOTAL TRANSFERS
$ (1,022,954)
$ (6,858,546)
$ (9,659,436)
71.00%
NET INCOME (LOSS)
$ 347,648
$ 2,120,040
$ (3,092,936)
ENCUMBRANCES OUTSTANDING
$ (749,645)
FUND BALANCE (Budgetary Basis)
Beginning Balance
11,462,896
11,462,896
Ending Balance
$ 12,833,291
$ 8,369,960
C:1Users\ ennifer_ross \Documents \Book1