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Home My WebLink About2020.03.17_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 R Regular Meeting A Tuesday, March 17, 2020 - 6:30 pm M R 13 FQ 1. Call Order Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - March 3, 2020, and March 10, 2020, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- pay period ending date February 29, 2020 • Monthly Budget Status Report - February 2020 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, March 13, 2020. AIYann M. Stevens, City Clerk U The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowcisso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, March 3, 2020 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, March 3, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, February 28, 2020. 1. Call to Order Chair Chris Kelley called the meeting to order at 7:19 pm. 2. Roll Call Present Vice Chair - Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager- Warren Lehr Absent Chair - Chris Kelley Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - February 18, 2020, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda, as presented, with claims totaling $7,211.52. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report - pay period ending date February 15, 2020 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Bonebrake moved, seconded by Ms. Lewis to adjourn the meeting. Owasso Public Golf Authority March 3, 2020 Page 2 YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:20 pm. Bill Bush, Vice Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, March 10, 2020 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, March 10, 2020, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, March 6, 2020. 1. Call to Order /Roll Call Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Chris Kelley None Vice Mayor /Vice Chair- Bill Bush Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Kelly Lewis A quorum was declared present. 2. Discussion relating to Finance Department Items A. Proposed professional service agreements for financial advisors and bond counsel related to a Sales Tax Revenue Note for Capital Improvement Project funding and a Reimbursement Resolution B. Annual review of the five -year Utility Rate Plan Linda Jones presented item A and introduced Jered Davidson of the Public Finance Law Group and Ben Ogelsby of Municipal Finance Services, Incorporated, discussion was held. Linda Jones presented item B and discussion was held. It was further explained that item A would be placed on the March 17, 2020, City Council and OPWA agendas for consideration and action. 3. Discussion relating to Community Development Items A. Request for Easement Closure - 11426 North 1341h East Avenue B. Request for Final Plat - Hawthorne at Stone Canyon Phase I, located south and west of the East 76th Street North and North 193rd East Avenue intersection C. Request for Final Plat - Time to Shine Car Wash, located at 11515 East 961h Street North D. Request for a Re -Plat - Kum and Go, located at 502 East 2nd Street E. Application for the 2020 Community Development Block Grant (CDBG) funding and project selection Brian Dempster and Karl Fritschen presented items A, B, C, D, and E and discussion was held. It was further explained that all items would be placed on the March 17, 2020, City Council agenda for consideration and action. 4. Discussion relating to the evaluation process and employment contracts for the City Manager and City Attorney Michele Dempster presented the item and discussion was held. 5. Discussion relating to City Manager items A. Monthly sales tax report B. City Manager report Warren Lehr introduced Linda Jones to present item A and discussion was held. Mr. Lehr reported on upcoming city events. Owasso City Council, OPWA & OPGA March 10, 2020 Page 2 6. Discussion relating to the 2020 Mayor /Chair Elections Process Mayor /Chair Chris Kelley presented the item and discussion was held. City Councilor /Trustee comments and inquiries None 8. Adjournment The meeting adjourned at 7:21 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Actual Claims List - 03/17/20 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK LOWES- SUPPLIES $14.94 CART OPERATIONS -Total LONG DISTANCE PHONE $14.94 AT &T CONSOLIDATED PHONE $12.32 CITY GARAGE LABORIOVERHEAD - MARCH, 2 $68.08 JPMORGAN CHASE BANK CERT LABS -MOTOR OIL $117.00 JPMORGAN CHASE BANK GREENKEEPER -MEMB DUES $300.00 JPMORGAN CHASE BANK LOWES- SUPPLIES $186.55 JPMORGAN CHASE BANK LOWES -VALVE BOXES $133.52 JPMORGAN CHASE BANK OREILLY- BATTERY $254.40 JPMORGAN CHASE BANK OREILLY -PARTS $28.97 JPMORGAN CHASE BANK P &K -PARTS $33.20 JPMORGAN CHASE BANK P &K- SERVICE $220.00 JPMORGAN CHASE BANK QUALITY TIRE -TIRE $84.99 JPMORGAN CHASE BANK RR PROD -TINES $183.24 JPMORGAN CHASE BANK SITEONE -TREE $345.13 JPMORGAN CHASE BANK SUNBELT - RENTAL $92.00 JPMORGAN CHASE BANK TRAVELEXPENSE $7.98 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $106.40 VERIZON WIRELESS WIRELESS CONNECTION $40.89 COURSE MAINT -Total $2,214.67 JPMORGAN CHASE BANK HOBBY LOBBY- SUPPLIES $58.86 JPMORGAN CHASE BANK MURPHY - SUPPLIES $55.59 JPMORGAN CHASE BANK RESTAURANT- SPATULAS $13.42 JPMORGAN CHASE BANK SAMS- REFUND ($9.78) JPMORGAN CHASE BANK SAMS- SUPPLIES $59.70 JPMORGAN CHASE BANK SYSCO - SUPPLIES $393.13 JPMORGAN CHASE BANK UNITED LINEN -LINEN $76.09 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $172.01 JPMORGAN CHASE BANK WALMART - SPATULA $4.88 FOOD & BEV - Total $823.90 AT &T CONSOLIDATED PHONE $98.55 AT &T LONG DISTANCE PHONE $0.09 AT &T LONG DISTANCE LONG DISTANCE PHONE $47.64 JPMORGAN CHASE BANK ACUSHNET- PROMOTIONAL $136.27 JPMORGAN CHASE BANK BEST BUY - RECEIVER $649.98 JPMORGAN CHASE BANK COX -CABLE $77.53 JPMORGAN CHASE BANK JORGENSON- LOCKERS $417.00 JPMORGAN CHASE BANK JORGENSON -PARTS $183.95 JPMORGAN CHASE BANK LOWES- CREDIT ($2.92) JPMORGAN CHASE BANK LOWES- SUPPLIES $47.58 JPMORGAN CHASE BANK MURPHY - SUPPLIES $503.77 1 Actual Claims List - 03/17(20 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK OFFICE DEPOT -DESK $169.99 JPMORGAN CHASE BANK RANGE SERV AMER -SVC $550.70 JPMORGAN CHASE BANK SOUTH CENT - TRAINING $160.00 JPMORGAN CHASE BANK WALMART- SUPPLIES $6.26 JPMORGAN CHASE BANK WASTE MGMT- REFUSE SER $534.51 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $233.17 GOLF ADMIN -Total $3,814,07 JPMORGAN CHASE BANK SOUTH CENT - TRAINING $320.00 JPMORGAN CHASE BANK TEXOMA -RANGE BAGS $468.71 GOLFSHOP -Total $788.71 BGR DAILY ACCT. REIMB GOLF PETTY CASH $1,274.85 JPMORGAN CHASE BANK ACUCHNET- MERCHANDISE $332.33 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $2,866.04 JPMORGAN CHASE BANK BILLER DIRECT - MERCHAN $109.33 JPMORGAN CHASE BANK CCSWB - BEVERAGES $189.46 JPMORGAN CHASE BANK PING- MERCHANDISE $631.41 JPMORGAN CHASE BANK SAMS -FOOD $768.62 JPMORGAN CHASE BANK SYSCO -FOOD $499.43 JPMORGAN CHASE BANK TEXOMA- MERCHANDISE $21.22 JPMORGAN CHASE BANK WALMART -BEER $94.00 JPMORGAN CHASE BANK WALMART -FOOD $112.98 NIKE USA, INC MERCHANDISE $311.82 OPGA -Total $7,211.49 OPGA -Total $14,867.78 OPGA Grand Total $14,867.78 K Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02129/2020 Payroll Expenses 4,128.89 1,258.63 8,256.77 2,183.00 3,649.45 Total Expenses 6,396.91 1,414.70 13,420.52 3,647.92 5,242.23 FUND TOTAL 19,476.74 30,122.28 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2018 -2019 Budgetary Basis Statement of Revenues & Expenses As of February 29, 2020 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS — food & beverage TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 22,940 $ 296,843 $ 492,510 8,733 88,210 146,433 (5,221) (59,517) (110,068) 5,830 81,973 132,610 6,744 78,290 131,399 (2,829) (40,513) (60,034) $ 36,197 $ 445,286 $ 732,850 (16,648) (6,286) (34,032) (8,040) (23,095) $ (88,100) (116,955) (86,366) (473,194) (82,208) (145,910) $ (904,632) $ (211,726) (114,398) (721,311) (134,805) (232,883) $ (1,415,123) OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (51,903) $ (459,346) $ (682,273) NONOPERATING REVENUES (EXPENSES): Transfer from General Transfer from OPWA Other revenues /(expenses) TOTAL NONOPERATING REVENUES (EXPENSES) NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING $ 175,000 $ 700,000 $ 881,573 - 326,201 326,201 3 27 700 $ 175,003 $ 1,026,228 $ 1,208,474 $ 123,099 $ 566,882 $ 526,201 $ (64,729) FUND BALANCE (Budgetary Basis) Beginning Balance (2,132,613) (2,132,613) Ending Balance $ (1,630,460) $ (1,606,412) 60.27% 60.24% 54.07% 61.81% 59.58% 67.48% 60.76% 14.66% 34.95% 27.92% 17.43% 22.27% 63.93% 79.40% 100.00% 152.07% 84.92%