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Home My WebLink About2020.04.07_OPWA AgendaPUBLIC NOTICE OF THE REGULAR MEETING OF THE APR �C� /VFD OWASSO PUBLIC WORKS AUTHORITY r;;ty Council Chambers Old Central Building 109 North Birch, Owasso, e b TUESDAY, APRIL 7, 2020 - 6:30 PM Pursuantto the recent and rapid escalation of the COVID -19 Pandemic and the immediate local health threats posed by such pandemic, the following procedural changes will apply for this meeting: • The meeting will be available for viewing through YouTube Live Stream. httr)s://www.youtube.com/channel/UCxipXATOr7VRKOyo-Rdf2dl Q /live • The meeting will be audio recorded and available no later than the close of business on the following day at https: / /cityofowasso.com /525 /Meeting -Audio There will be no opportunity for citizen comment during this meeting. To address members of the Trustees regarding any listed agenda item, Citizens may submit questions /comments to the City Clerk, no later than 5:00pm on Tuesday, April 7, 2020, in order to be read into the record. Submit by phone 918 -376 -1502 or by email to istevens@cityofowasso.com. • Trustees participating remotely via Teleconferencing [Title 25, Ok. Stat. 307.1(C)(2)] - Chair Chris Kelley, Vice Chair Bill Bush, Trustee Doug Bonebrake, Trustee Lyndell Dunn, Trustee Kelly Lewis AGENDA 1. Call to Order - Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - March 17, 2020, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the acquisition of easement for the Coffee Creek Lift Station and Force Main Improvement Project Roger Stevens Staff recommends authorization for payment to the Charlotte Ann Heiscel Revocable Trust, in the amount of $39,530.70, for the acquisition of permanent easement at 9732 North 145th East Avenue. 6. Report from OPWA Manager 7. Report from OPWA Attorney OPWA April 7, 2020 Page 2 8. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - pay period ending date March 14, 2020 and March 28, 2020 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Street, at 1:00 pm on Friday, April 3, 2020. ?c �L1L Inn . Stevens, City CJ rk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING Tuesday, March 17, 2020 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, March 17, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, March 13, 2020. 1. Call to Order Chair Chris Kelley called the meeting to order at 7:57 pm. 2. Roll Call Present Absent Chair - Chris Kelley None Vice Chair - Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - March 3, 2020, and March 10, 2020, Regular Meetings B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda, as presented, with claims totaling $468,696.47. YEA: Bonebrake, Dunn, Bush, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to Resolution 2020 -01, authorizing the execution of professional services agreements pertaining to financing professionals; authorizing the Authority's financial advisor to distribute bid packages to prospective financial institutions in connection with the financing of capital improvements benefitting the City of Owasso, Oklahoma; and containing other provisions relating thereto Linda Jones presented the item, recommending approval of Resolution 2020 -01. There were no comments from the audience. Mr. Bonebrake moved, seconded by Mr. Bush to approve Resolution 2020 -01, as recommended. YEA: Bonebrake, Dunn, Bush, Lewis, Kelley NAY: None Motion carried: 5 -0 Owasso Public Works Authority March 17, 2020 Page 2 6. Consideration and appropriate action relating to Resolution 2020 -02, declaring the intent of the Owasso Public Works Authority (the "Authority ") to expend certain funds in connection with the acquisition of certain real property with said expenditures to be reimbursed from the Proceeds of debt to be incurred by the Authority; and containing other provisions relating thereto Linda Jones presented the item, recommending approval of Resolution 2020 -02. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to approve Resolution 2020 -02, as recommended. YEA: Bonebrake, Dunn, Bush, Lewis, Kelley NAY: None Motion carried: 5 -0 7. Report from OPWA Manager None 8. Report from OPWA Attorney None 9. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report - pay period ending date February 29, 2020 • Monthly Budget Status Report - February 2020 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 11. Adjournment Mr. Bush moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Dunn, Bush, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 8:05 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk Claims List - 4/7/2020 Fund Vendor Name Payable Description Payment Amount 61 OPWA KELLOGG ENGINEERING, INC ENGINEERING AGREEMENT -C $6,149.00 SEVEN C'S ENTERPRISES, INC ROW /EASEMENT ACQUISITION $4,500.00 COFFEE CREEK LIFT STATION -Total $10,649.00 JPMORGAN CHASE BANK DEQ -FEE $993.56 GRAVITY SWR OWASSO MKT -Total $993.56 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES $102.59 TREASURER PETTY CASH REFUSE REIM -HALL $8.22 OPWA -Total 800471013 1SANTA FEE $110.81 AEP IPSO ELECTRIC USE $1,502.23 AT &T CONSOLIDATED PHONE $132.61 CITY OF OWASSO ADMIN OVERHEAD $25,000.00 JOHN A MARSHALL COMPANY REPLACEMENT CHAIRS $510.00 JPMORGAN CHASE BANK AMAZON -DESK $395.00 JPMORGAN CHASE BANK AMAZON -DESK MAT $57.89 JPMORGAN CHASE BANK LOCKE- LIGHTS $81,48 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $94.23 JPMORGAN CHASE BANK SAMS - SUPPLIES $113.36 JPMORGAN CHASE BANK LISPS- POSTAGE $10.90 JPMORGAN CHASE BANK WALMART- SUPPLIES $53.28 STANDLEY SYSTEMS, LLC COPIER MAINTENANCE $220.18 AGREEM TREASURER PETTY CASH NOTARY FILING - GOINGS $10.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $99.32 UNITED STATES CELLULAR PW MONTHLY CELL PHONE INV $49.59 CORPORATION OPWA ADMINISTRATION -Total $28,330.07 HOLDER'S INC. TUMBLERSICYLINDERS $191.90 JPMORGAN CHASE BANK AT YR SVC- RENTAL $130.00 VOY CONSTRUCTION OPWA BUILDING RENOVATION $30,181.50 OPWA BUILDING RENOVATION -Total $30,503.40 BANCFIRST 800469017/09B 555,960.40 BANCFIRST 800470015/09C $23,361.34 BANCFIRST 800471013 1SANTA FEE $14,375.74 BANCFIRST 800472011 /RANCH CREEK $25,377.32 BANCFIRST FYI WWTP -OWRB FAP LOAN $84,891.80 OPWA DEBT SERVICE -Total $203,966.60 GREELEY & HANSEN, LLC LBX 619776 ENGINEERING SERVICES - RA $59,924.10 RANCH CRK INTCPT UPGRADE -Total $59,924.10 AEP /PSO ELECTRIC USE $155.66 AT &T CONSOLIDATED PHONE $12.18 BENCHMARK SURVEYING & LAND SURVEY SERVICES $3,200.00 1 Claims List - 4!712020 Fund Vendor Name Payable Description Payment Amount 61 OPWA SERVICES AMERIFLEX -PARTS $219.10 JPMORGAN CHASE BANK NATURAL EVO -FEE $675.68 JPMORGAN CHASE BANK QUALITY TIRE -TIRE $97.99 JPMORGAN CHASE BANK QUALITY TIRE - TIRE /REP $106.00 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FE $3,204.55 UNIFIRST HOLDINGS LP UNIFORM SERVICE $53.34 RECYCLE CENTER -Total $7,505.40 JPMORGAN CHASE BANK AMERIFLEX -PARTS $219.10 JPMORGAN CHASE BANK BUMP28UMP - FILTERS $298.11 JPMORGAN CHASE BANK BUMP28UMP- GLOVES $18.99 JPMORGAN CHASE BANK BUMP2BUMP- SUPPLIES $24.40 JPMORGAN CHASE BANK COVANTA -REF TIP FEE $18,004.89 JPMORGAN CHASE BANK CUMMINS -CLAMP $39.26 JPMORGAN CHASE BANK CUMMINS- FILTER $153.72 JPMORGAN CHASE BANK FLEETPRIDE -EQUIP $72.66 JPMORGAN CHASE BANK FLEETPRIDE -PARTS $4.99 JPMORGAN CHASE BANK GRAINGER- RETURN ($17.62) JPMORGAN CHASE BANK INLAND TRUCK -PARTS $721.93 JPMORGAN CHASE BANK LODGING EXPENSE $242.25 JPMORGAN CHASE BANK LOWES- SUPPLIES $26.68 JPMORGAN CHASE BANK OFFICE DEPOT -TAPE $6.18 JPMORGAN CHASE BANK PREMIER TRUCK -TANK $223.17 JPMORGAN CHASE BANK PTG OF TULSA - FILTERS $214.04 JPMORGAN CHASE BANK SAMS- SUPPLIES $36.16 JPMORGAN CHASE BANK SEMI TRUCK -WASH $150.00 JPMORGAN CHASE BANK SW TRAILERS -EQUIP $168.34 JPMORGAN CHASE BANK SW TRAILERS -SVC $1,201.76 JPMORGAN CHASE BANK TULSA GAS TECH -FEE $1,036.58 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FE $882.98 SPOK, INC. PAGER USE $71.36 UNIFIRST HOLDINGS LP UNIFORM SERVICE $199.26 UNITED STATES CELLULAR PW MONTHLY CELL PHONE INV $44.28 CORPORATION REFUSE COLLECTIONS -Total $24,043.47 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $1,358.65 INC TYRONE EUGENE DINKINS METER READER $1,643.70 UTILITY BILLING -Total $3,002.35 AEP /PSO ELECTRIC USE $6,269.61 JPMORGAN CHASE BANK CORE &MAIN- LOCATE FLAG $120.00 JPMORGAN CHASE BANK DEQ -CLASS $124.00 JPMORGAN CHASE BANK KEY EQUIP -PUSH CAMERA $10,978.35 2 Claims List - 4/7/2020 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK LOWES -BOLTS $9.36 JPMORGAN CHASE BANK LOWES -HOOKS $29.52 JPMORGAN CHASE BANK LOWES -LYSOL $27.12 JPMORGAN CHASE BANK LOWES -PARTS $45.88 JPMORGAN CHASE BANK LOWES- SUPPLIES $69.88 OMEGA RAIL MANAGEMENT, INC. PIPELINE LEASE $928.82 SPOK, INC. PAGER USE $45.10 UNIFIRST HOLDINGS LP UNIFORM SERVICE $159.78 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASHINGTON CO RURAL WATER MAGNOLIA LS WATER $23.10 DISTRICT GRAINGER- SUPPLIES $112.49 WASHINGTON CO RURAL WATER MORROW LS WATER $19.80 DISTRICT HACO- REAGENT $202.58 WASTEWATER COLLECTIONS -Total $18,930.34 AEP /PSO ELECTRIC USE $27,204.35 AT &T CONSOLIDATED PHONE $60.89 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $46.80 JPMORGAN CHASE BANK AMAZON -COVER PLATE $37.79 JPMORGAN CHASE BANK CINTAS- SUPPLIES $128.63 JPMORGAN CHASE BANK CONT'L RESEARCH -SUPPL $211.56 JPMORGAN CHASE BANK FORT BEND - POLYMER $6,765.00 JPMORGAN CHASE BANK GELLCO -BOOTS $287.98 JPMORGAN CHASE BANK GRAINGER - PIPETS $210.08 JPMORGAN CHASE BANK GRAINGER- REAGENTS $136.00 JPMORGAN CHASE BANK GRAINGER- SUPPLIES $112.49 JPMORGAN CHASE BANK GREEN CO- TESTING $50.00 JPMORGAN CHASE BANK HACO- REAGENT $202.58 JPMORGAN CHASE BANK HOME DEPOT - STORAGE $179.99 JPMORGAN CHASE BANK LOCKE -PARTS $39.17 JPMORGAN CHASE BANK LOWES -TOOLS $24.96 JPMORGAN CHASE BANK NCL OF WISC- REAGENTS $382.14 JPMORGAN CHASE BANK NCL OF WISC- TESTING M $166.51 JPMORGAN CHASE BANK NORTHERN SAFETY -GLOVE $26.05 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $24.71 JPMORGAN CHASE BANK SAMS- SUPPLIES WAS JPMORGAN CHASE BANK SCHREIBER -BAR SCREENS $10,259.00 JPMORGAN CHASE BANK TELEDYNE - REPAIR $6,245.00 JPMORGAN CHASE BANK WALMART -WATER $8.16 JPMORGAN CHASE BANK WASTE MGMT - SLUDGE REM $7,491.12 SPOK, INC. PAGER USE $33.26 UNIFIRST HOLDINGS LP UNIFORM SERVICE $231.20 VERIZON WIRELESS WIRELESS CONNECTION $80.02 3 Claims List - 4/7/2020 Fund Vendor Name Payable Description Payment Amount 61 OPWA WASTEWATER TREATMENT •Total OPWA -Total $60,659.92 AEP /PSO ELECTRIC USE $370.39 CORE & MAIN 1" ENHANCED METER $1,764.00 CORE & MAIN 2" ENHANCED REGISTER W/ 6 $5,181.03 CORE & MAIN MATERIALS - METER $7,040.72 CORE & MAIN METER REPLACEMENT $2,630.00 CORE & MAIN METER REPLACEMENT $137,617.50 PROGRAM $948,492.65 CORE & MAIN SUPPLIES $1,293.26 JPMORGAN CHASE BANK ACADEMY - FLASHLIGHT $49.59 JPMORGAN CHASE BANK ACCURATE ENV - TESTING $800.00 JPMORGAN CHASE BANK CORE &MAIN -PARTS $735.14 JPMORGAN CHASE BANK CORE &MAIN- SUPPLIES $1,017.46 JPMORGAN CHASE BANK CORNERSTONE -GAS CAN $46.99 JPMORGAN CHASE BANK DEQ- CLASSES $248.00 JPMORGAN CHASE BANK J QUINTON- REPAIR KIT $150.00 JPMORGAN CHASE BANK LOWES -DOOR STOP $5.18 JPMORGAN CHASE BANK LOWES -LOCKS $30.96 JPMORGAN CHASE BANK LOWES- REPLACEMENT WAN $87.94 MARTIN Z HANNA WINDOW TINT $400.00 SECOND SIGHT SYSTEMS LLC WATER METER REPLACEMENT $6,787.75 P SPOK, INC. PAGER USE $87.28 UNIFIRST HOLDINGS LP UNIFORM SERVICE $229.77 rd WATER -Total $166,572.96 OPWA -Total $615,191.96 67 OPWA SALES TAX BANCFIRST BANCFIRST OPWA STF DEBT SERVICE -Total 80065001212016 NOTE 800730038/2018 NOTE $233,743.58 $95,003.33 $326,746.91 OPWA SALES TAX -Total $328,746.91 69 OPWA SALES TAX SUB ACCOUN MORROW PLACE INVESTMENT GROUP LLC OPWA ST SUB - DEBT SERV -Total DEVELOPMENT AGREEMENT $4,55336 $4,553.76 OPWA SALES TAX SUB ACCOUN -Total $4,553.76 OPWA Grand Total $948,492.65 rd 0z"O'' -, --," f nmv.a TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Roger Stevens Public Works Director SUBJECT: Coffee Creek Lift Station and Force Main Improvements Easement Purchase DATE: April 3, 2020 BACKGROUND: City staff is currently involved in the acquisition of easement for the Coffee Creek Liff Station and Force Main Improvement Project. Negotiations with Charlotte Ann Helscel for the purchase of 26,353.80 square feet of permanent easement have been successfully completed. Staff is seeking Owasso Public Works Authority approval to purchase the easement. DESCRIPTION /PURCHASE PRICE: The offer for the permanent easement is $1.50 per square foot, for a purchase price of $39,530.70. FUNDING: Funding is included in the project from the Owasso Public Works Authority Fund. RECOMMENDATION: Staff recommends authorization for payment to Charlotte Ann Helscel Revocable Trust, in the amount of $39,530.70, for the acquisition of permanent easement located at 9732 North 145th East Avenue. ATTACHMENTS: Location Map Agreement Letter Nobel System GeoViewer Coffee Creek Lift Station and Force Main Improvements - Easement Acquisition 1" = 393 ft Helscel Property 03/09/2020 —1 M This map may represents a visual display of related geographic information. Data provided here on is not guarantee of acutual field conditions. To he sure of complete accuracy, please contact the responsible staff for most up-to -date information. Page 1 of 1 https: / /new.geoviewer.io/ maps? t= 9bl3b6c4ab3551a539d5fedb7WI524 3/9/2020 January 31, 2020 Charlotte Ann Helscel PO Box 397 Owasso, OK 74055 RE: City of Owasso Coffee Creek Sanitary Sewer Line Project Parcel 2 Terra Acquisition Services is working under Contract with the City of Owasso to acquire the easements for this sever line project. I have met with the City of Owasso and they have requested I submit the following offer for the permanent easement. The City of Owasso is offer to pay to you the amount of $39,530.70 for this project. This offer reflects the amount for the 26,353.80 s.f. of permanent easement. If this offer meets with your approval, I would request that you acknowledge with your signature below. I will need to obtain this signed letter and the enclosed W -9 so the check can be processed. It will take about three weeks in order to obtain the check. I look forward to meeting with you to discuss the project and please feel free to contact me at 918- 605 -1436. -che- 'wees rle&) -f D L)Q e2viil j)c—D Sincerely, Mike Craddock Terra Acquisition Services Cc Roger Stevens City of Owasso Public Works Director Agreed to: mike@terraacquisition.com • 918.605.1436 • 8458 S. College Avenue a Tulsa, OK 74137 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 03/14/2020 FUND TOTAL 77,513.75 127,826.01 Department Payroll Expenses Total Expenses 400 OPWA Administration 15,042.17 22,320.81 405 Utility Billing 6,576.00 12,069.85 420 Water 15,781.56 25,930.42 450 Wastewater 13,264.83 21,585.66 455 Wastewater Collection 12,346.43 20,922.21 480 Refuse 13,143.56 22,938.89 485 Recycle Center 1,359.20 2,058.17 FUND TOTAL 77,513.75 127,826.01 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 0312812020 FUND TOTAL 76,331.26 125,249.73 Department Payroll Expenses Total Expenses 400 OPWA Administration 14,865.07 22,081.43 405 Utility Billing 5,112.00 9,207.02 420 Water 15,948.34 26,118.63 450 Wastewater 13,474.39 21,834.85 455 Wastewater Collection 12,428.71 21,010.73 480 Refuse 13,143.55 22,938.90 485 Recycle Center 1,359.20 2,058.17 FUND TOTAL 76,331.26 125,249.73