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Home My WebLink About2020.04.21_OPGA AgendaR PUBLIC NOTICE OF THE REGULAR MEETING OF THE ct ApR 1) /�Fo OWASSO PUBLIC GOLF AUTHORITY (OPGA) ys 1p ?0 �fIce Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, APRIL 21, 2020 - 6:30 PM Pursuant to the recent and rapid escalation of the COVID -19 Pandemic and the immediate local health threats posed by such pandemic, the following procedural changes will apply for this meeting: • The meeting will be available for viewing through YouTube Live Stream httr)s: / /www.youtube.com /channel /UCxr)XATOr7VRKOvo -Rdf2d 1 Q /live • The meeting will be audio recorded and available no later than the close of business on the following day at https: / /citvofowasso.com /525 /Meeting -Audio • There will be no opportunity for citizen comment during this meeting. To address members of the Authority regarding any item listed on the agenda below, Citizens may submit questions /comments to the City Clerk, no later than 5:00pm on Tuesday, April 21, 2020, to be read into the record. Submit by phone 918- 376 -1502 or by email to istevens @cifvofowasso.com • Authority members participating remotely via Teleconferencing [Title 25, Ok. Stat. 307.1 (C) (2) ] - Chair Chris Kelley, Vice Chair Bill Bush, Trustee Doug Bonebrake, Trustee Lyndell Dunn, Trustee Kelly Lewis 1. Call to Order - Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - April 7, 2020, and April 14, 2020, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager • Golf Report 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- pay period ending date April 11, 2020 • Monthly Budget Status Report - March 2020 OPGA April 21, 2020 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, April 17, 2020. J inn M. Stevens, ity,lZlerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowosso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, April 7, 2020 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, April 7, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, April 3, 2020. As a result of the recent and rapid escalation of the COVID -19 Pandemic and the immediate local health threats posed by such pandemic, each member of the Authority attended the meeting via teleconferencing and this meeting was available for public viewing through YouTube Live Stream. 1. Call to Order Chair Chris Kelley called the meeting to order at 7:15 pm. 2. Roll Call Present Absent Chair - Chris Kelley via teleconference None Vice Chair - Bill Bush via teleconference Trustee - Doug Bonebrake via teleconference Trustee - Lyndell Dunn via teleconference Trustee - Kelly Lewis via teleconference A quorum was declared present via teleconference [Title 25, Ok. Stat. 307.1(C)(2)j. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes of the March 17, 2020, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda, as presented, with claims totaling $48,423.20. YEA: Bonebrake, Dunn, Bush, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None Owasso Public Golf Authority April 7, 2020 Page 2 Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports - pay period ending date March 14, 2020 and March 28, 2020 B. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Bonebrake moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Dunn, Bush, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:17 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, April 14, 2020 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, April 14, 2020, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, April 10, 2020. As a result of the recent and rapid escalation of the COVID -19 Pandemic and the immediate local health threats posed by such pandemic, each member of the City Council attended the meeting via teleconferencing and this meeting was available for public viewing through YouTube Live Stream. 1. Call to Order - Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair- Chris Kelley via teleconference None Vice Mayor /Vice Chair- Bill Bush via teleconference Councilor /Trustee - Doug Bonebrake via teleconference Councilor /Trustee - Lyndell Dunn via teleconference Councilor /Trustee - Kelly Lewis via teleconference A quorum was declared present via teleconference [Title 25, Ok. Stat. 307.1(C) (2)]. 2. Discussion and possible action relating to the COVID -19 Pandemic and local public health issues Mayor Kelley presented the item and discussion was held. No action was taken. 3. Discussion relating to the Firearms Range Observation Tower Scott Chambless presented the item and discussion was held. 4. Discussion relating to Finance Department items A. Proposed timeline for the FY 2020 -2021 Annual Operating Budget B. Request for Proposals - Audit Services Councilor /Trustee Lewis left the meeting at 6:17pm and returned at 6:21 pm. Linda Jones presented items A and B, and discussion was held. It was further explained that item B would be placed on the April 21, 2020, City Council agenda for consideration and action. 5. Discussion relating to City Manager items A. National Telecommunicators Week, April 12 through April 18, 2020 B. Monthly sales tax report C. City Manager report Warren Lehr presented item A. Mr. Lehr introduced Linda Jones to present item B and discussion was held. Under item C, Mr. Lehr reported on the process for the annual employment evaluations for the City Manager and the City Attorney and discussion was held. 6. City Councilor /Trustee comments and inquiries Councilor Bonebrake commented on the teleconference technology and recognized Bill Allen for years of service. Mayor Kelley commented on the recent efforts of the Fire Department response to a house fire. 7. Adjournment The meeting adjourned at 6:39 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 4/21/2020 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK AMAZON -RANGE ROPE $75.44 JPMORGAN CHASE BANK WALMART- BRUSHES $29.13 YAMAHA MOTOR CORPORATION, USA REPAIR $92.47 CART OPERATIONS -Total $395.00 $197.04 AEP /PSO ELECTRIC USE $507.23 CITY GARAGE LABOR/OVERHEAD - APRIL, 2 $68.08 JPMORGAN CHASE BANK CUTTER &BUCK- UNIFORMS $165.91 JPMORGAN CHASE BANK LONE STAR -FLAGS $511.00 JPMORGAN CHASE BANK LOWES- FLOWERS $22.94 JPMORGAN CHASE BANK LOWES- SUPPLIES $19.36 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $56.81 TCF NATIONAL BANK MAINT CART LEASE $1,160.00 COURSE MAINT -Total $2,511.33 JPMORGAN CHASE BANK CUTTER &BUCK- UNIFORMS $293.66 JPMORGAN CHASE BANK KOOLIT- COOLERS $395.00 JPMORGAN CHASE BANK MURPHY - SUPPLIES $279.86 JPMORGAN CHASE BANK SAMS- SUPPLIES $48.82 JPMORGAN CHASE BANK SYSCO- SUPPLIES $151.97 JPMORGAN CHASE BANK UNITED LINEN -LINEN $76.09 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $75.11 JPMORGAN CHASE BANK WALMART- SUPPLIES $30.76 FOOD & BEV - Total $1,351.27 AEP /PSO ELECTRIC USE $697.88 AT &T LONG DISTANCE PHONE $0.63 AT &T LONG DISTANCE LONG DISTANCE PHONE $47.30 CYBERGOLF LLC WEB HOSTING /MARKETING $585.00 JPMORGAN CHASE BANK BARE METALS - CLEANING $640.00 JPMORGAN CHASE BANK BROOKS - CLEANING $150.00 JPMORGAN CHASE BANK GOLF SCORE- SCORECARDS $1,200.00 JPMORGAN CHASE BANK LOWES- SUPPLIES $14.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $55.96 JPMORGAN CHASE BANK S CENTRAL -CONF FEE $220.00 JPMORGAN CHASE BANK S CENTRAL -DUES $25.00 JPMORGAN CHASE BANK SERWIN -PAINT $53.35 JPMORGAN CHASE BANK SEWELL MECH- SERVICE $380.00 JPMORGAN CHASE BANK TERMINIX -PEST CONTROL $85.00 JPMORGAN CHASE BANK UNIFIRST -RUGS $400.00 JPMORGAN CHASE BANK LISPS- STAMPS $68.25 OK TAX COMMISSION PERMIT RENEWAL $80.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $169.64 SOUTH CENTRAL GOLF INC AD $1,200.00 1 Fund Claims List - 4/21/2020 Vendor Name 55 OPGA GOLFADMIN -Total JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK OPGA -Total Payable Description PaymentAmount OPGA -Total $16,202.51 OPGA Grand Total $16,202.51 2 $6,072.99 ACUSHNET- MERCHANDISE $4,269.71 IMPERIAL- COFFEE $26.95 PUMA - MERCHANDISE $233.00 SAMS -FOOD $763.14 SYSCO -FOOD $421.90 WALMART -BEER $47.96 WALMART -FOOD $307.22 $6,069.88 OPGA -Total $16,202.51 OPGA Grand Total $16,202.51 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 04/1112020 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 4,187.26 6,462.52 605 Cart Operations 2,822.26 3,172.21 610 Golf Course Operations 10,840.04 16,271.98 670 Food & Beverage 2,439.00 3,935.24 690 General & Administration 3,564.45 5,106.99 FUND TOTAL 23,853.01 34,948.94 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2018 -2019 Budgetary Basis Statement of Revenues & Expenses As of March 31, 2020 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS — food & beverage TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 36,332 $ 333,176 $ 492,510 16,029 104,239 146,433 (11,822) (71,339) (110,068) 12,710 94,683 132,610 7,895 86,185 $ 131,399 $ (3,511) (44,024) 1,208,474 (60,034) $ 57,633 $ $ 502,919 $ 732,850 (14,755) (131,710) $ (211,726) (8,270) (94,637) (114,398) (41,102) (514,296) (721,311) (10,403) (92,611) (134,805) (21,581) (167,490) (232,883) $ (96,111) $ (1,000,743) $ (1,415,123) OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (38,478) $ (497,824) $ (682,273) NONOPERATING REVENUES (EXPENSES): Transfer from General Transfer from OPWA Other revenues /(expenses) TOTAL NONOPERATING REVENUES (EXPENSES) NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 181,573 $ 881,573 $ 881,573 - 326,201 326,201 (30) (3) 700 $ 181,543 $ 1,207,771 $ 1,208,474 $ 143,065 $ 709,947 $ 526,201 $ (59,126) (2,132,613) (2,132,613) $ (1,481,792) $ (1,606,412) 67.65% 71.19% 64.81% 71.40% 65.59% 73.33% 68.63% 14.66% 34.95% 27.92% 17.43% 22.27% 70.72% 100.00% 100.00% 152.07% 99.94%