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Home My WebLink About2020.04.21_OPWA Agenda• RECF />,F� PUBLIC NOTICE OF THE REGULAR MEETING F I? OWASSO PUBLIC WORKS AUTHORITY � ) OPWA Cit APR Cie_. . ?# Council Y Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, APRIL 21, 2020 - 6:30 PM Pursuant to the recent and rapid escalation of the COVID -19 Pandemic and the immediate local health threats posed by such pandemic, the following procedural changes will apply for this meeting: • The meeting will be available for viewing through YouTube Live Stream hftips://www.youtube.com/channel/UCxr)XATOr7VRKOvo-Rdf2dlQ/Iive • The meeting will be audio recorded and available no later than the close of business on the following day at https: / /cityofowasso.com /525 /Meeting -Audio • There will be no opportunity for citizen comment during this meeting. To address members of the Authority regarding any item listed on the agenda below, Citizens may submit questions /comments to the City Clerk, no later than 5:00pm on Tuesday, April 21, 2020, to be read into the record. Submit by phone 918- 376 -1502 or by email to istevens @cityofowasso.com. • Authority members participating remotely via Teleconferencing [Title 25, Ok. Stat. 307.1(C) (2) ] - Chair Chris Kelley, Vice Chair Bill Bush, Trustee Doug Bonebrake, Trustee Lyndell Dunn, Trustee Kelly Lewis AGENDA 1. Call to Order - Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - April 7, 2020, and April 14, 2020, Regular Meetings B. Approve claims C. Accept the 2019 Public Works Building Renovation Project and authorize final payment to VOY Construction, LLC, of Tulsa, Oklahoma, in the amount of $7,058.90 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to Resolution 2020 -03, authorizing the Owasso Public Works Authority (the "Authority ") to issue its Sales Tax Revenue Note, Series 2020 (the "Note ") in the aggregate principal amount of $12,000,000; waiving competitive bidding and authorizing the Note to be sold on a negotiated basis; ratifying and confirming a Sales Tax Agreement by and between the City and the Authority pertaining to a year -to -year pledge of certain sales tax revenue; approving and authorizing execution of a Supplemental Note Indenture authorizing the issuance and securing the payment of the Note; providing that the organizational document creating the Authority is subject to the provisions of the Note Indenture: authorizing and directing the execution of the Note and other documents relating to the transaction; and containing other provisions relating thereto, and a budget amendment Linda Jones Staff recommends approval of Resolution 2020 -03, authorizing the issuance of a Series 2020 Sales Tax Revenue Note in the aggregate principal amount of $12,000,000.00. Staff further recommends amendment of the Owasso Public Works Authority budget to increase appropriations for both revenues and expenditures by $12,000,000.00. OPWA April 21, 2020 Page 2 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- pay period ending date April 11, 2020 • Monthly Budget Status Report - March 2020 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Street, gt 6:00 pm on Friday, April 17, 2020. nn M. Stevens, The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk of least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens @citvofowosso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING Tuesday, April 7, 2020 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, April 7, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, April 3, 2020. As a result of the recent and rapid escalation of the COVID -19 Pandemic and the immediate local health threats posed by such pandemic, each member of the Authority attended the meeting via teleconferencing and this meeting was available for public viewing through YouTube Live Stream. 1. Call to Order Chair Chris Kelley called the meeting to order at 7:11 pm. 2. Roll Call Present Absent Chair - Chris Kelley via teleconference None Vice Chair - Bill Bush via teleconference Trustee - Doug Bonebrake via teleconference Trustee - Lyndell Dunn via teleconference Trustee - Kelly Lewis via teleconference A quorum was declared present via teleconference [Title 25, Ok. Stat. 307.1(C) (2)]. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes of the March 17, 2020, Regular Meeting B. Approve claims Ms. Lewis moved, seconded by Mr. Dunn to approve the Consent Agenda, as presented, with claims totaling $948,492.65. YEA: Bonebrake, Dunn, Bush, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to the acquisition of easement for the Coffee Creek Lift Station and Force Main Improvement Project Roger Stevens presented the item, recommending authorization for payment to the Charlotte Ann Helscel Revocable Trust, in the amount of $39,530.70, for the acquisition of permanent easement at 9732 North 1451h East Avenue. After discussion, Mr. Bush moved, seconded by Mr. Dunn to authorize payment, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 Owasso Public Works Authority April 7, 2020 Page 2 6. Report from OPWA Manager None 7. Report from OPWA Attorney None S. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports - pay period ending date March 14, 2020 and March 28, 2020 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 10. Adjournment Mr. Dunn moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Dunn, Bush, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:15 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, April 14, 2020 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, April 14, 2020, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, April 10, 2020. As a result of the recent and rapid escalation of the COVID -19 Pandemic and the immediate local health threats posed by such pandemic, each member of the City Council attended the meeting via teleconferencing and this meeting was available for public viewing through YouTube Live Stream. 1. Call to Order - Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair- Chris Kelley via teleconference None Vice Mayor /Vice Chair - Bill Bush via teleconference Councilor /Trustee -Doug Bonebrake via teleconference Councilor /Trustee - Lyndell Dunn via teleconference Councilor /Trustee - Kelly Lewis via teleconference A quorum was declared present via teleconference (Title 25, Ok. Stat. 307.1(C) (2)j. 2. Discussion and possible action relating to the COVID-19 Pandemic and local public health issues Mayor Kelley presented the item and discussion was held. No action was taken. 3. Discussion relating to the Firearms Range Observation Tower Scott Chambless presented the item and discussion was held. 4. Discussion relating to Finance Department items A. Proposed timeline for the FY 2020 -2021 Annual Operating Budget B. Request for Proposals- Audit Services Councilor/Trustee Lewis left the meeting at 6:17pm and returned at 6:21 pm. Linda Jones presented items A and B, and discussion was held. It was further explained that item B would be placed on the April 21, 2020, City Council agenda for consideration and action. 5. Discussion relating to City Manager items A. National Telecommunicators Week, April 12 through April 18, 2020 B. Monthly sales tax report C. City Manager report Warren Lehr presented item A. Mr. Lehr introduced Linda Jones to present item B and discussion was held. Under item C, Mr. Lehr reported on the process for the annual employment evaluations for the City Manager and the City Attorney and discussion was held. 6. City Councilor /Trustee comments and inquiries Councilor Bonebrake commented on the teleconference technology and recognized Bill Allen for years of service. Mayor Kelley commented on the recent efforts of the Fire Department response to a house fire. 7. Adjournment The meeting adjourned at 6:39 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 4/21/2020 Fund Vendor Name Payable Description Payment Amount 61 OPWA TULSA COUNTY CLERK FILING FEES EASEMENT $40.00 COFFEE CREEK LIFT STATION -Total $40.00 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES $135.82 OPWA -Total $135.82 AEP /PSO ELECTRIC USE $1,321.76 AT&T LONG DISTANCE PHONE $8.14 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MARCH, 2 $69.49 CITY GARAGE LABOR/OVERHEAD- APRIL, 2 $160.58 JPMORGAN CHASE BANK CAMFIL -AIR FILTERS $60.28 JPMORGAN CHASE BANK LOWES -TOOLS $7.98 JPMORGAN CHASE BANK MAXWELL -TOOLS $59.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $99.98 JPMORGAN CHASE BANK SAMS -PAPER TOWELS $63.96 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $273.30 UNIFIRST HOLDINGS LP UNIFORM SERVICE $80.88 UNITED STATES CELLULAR CORPORATION PW MONTHLY CELL PHONE $5017 INV OPWA ADMINISTRATION -Total $2,256.50 BKL INCORPORATED DESIGN SERVICES - OPWA BU $2,000.00 JPMORGAN CHASE BANK CORNERSTONE - MATERIALS $16.93 JPMORGAN CHASE BANK HOME DEPOT - MATERIALS $25.50 JPMORGAN CHASE BANK JCPENNY- MATERIALS $89.45 JPMORGAN CHASE BANK LOWES- MATERIALS $4.98 JPMORGAN CHASE BANK WALMART- MATERIALS $46.46 OPWA BUILDING RENOVATION -Total $2,183.32 JPMORGAN CHASE BANK CNTERTOP- MATERIALS $669.74 JPMORGAN CHASE BANK HOME DEPOT - MATERIALS $5,050.00 PW RECEPTION UPGRADE -Total $5,719.74 AEP /PSO ELECTRIC USE $119.57 CITY GARAGE LABORIOVERHEAD - APRIL, 2 $856.51 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FE $1,162.70 UNIFIRST HOLDINGS LP UNIFORM SERVICE $40.01 RECYCLE CENTER -Total $2,178.79 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MARCH, 2 $2,390.73 CITY GARAGE LABOR/OVERHEAD - APRIL, 2 $5,215.42 CITY GARAGE VEH PARTS PURCHASED - $210.88 MAR FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - MARCH, $2,311.90 JPMORGAN CHASE BANK BUMP213UMP- GLOVES $10.99 JPMORGAN CHASE BANK BUMP2BUMP- SUPPLIES $69.98 JPMORGAN CHASE BANK COVANTA -REF TIP FEE $9,110.91 1 Claims List - 4/21/2020 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK FASTENAL -PARTS $80.10 JPMORGAN CHASE BANK GRAINGER -PARTS $2,982.58 JPMORGAN CHASE BANK J &R -BROOM $6,229.87 JPMORGAN CHASE BANK KIMS INTL -HOSE $97.03 JPMORGAN CHASE BANK LOWES -BITS $8.96 JPMORGAN CHASE BANK LOWES- GLOVES $43.92 JPMORGAN CHASE BANK LOWES -PARTS $29.86 JPMORGAN CHASE BANK LOWES- SUPPLIES $12.92 JPMORGAN CHASE BANK MIDTOWN- MAILBOX $145.00 JPMORGAN CHASE BANK REPUTATION SVC- REPAIR $991.90 JPMORGAN CHASE BANK REPUTATION SVCS -REPAI $375.38 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FE $5,507.73 JPMORGAN CHASE BANK WELSCO- EQUIPMENT $4,018.23 JPMORGAN CHASE BANK WELSCO -PARTS $23.12 UNIFIRST HOLDINGS LP UNIFORM SERVICE $138.01 UNITED STATES CELLULAR CORPORATION PW MONTHLY CELL PHONE $44.79 WASHINGTON CO RURAL WATER DISTRICT INV $23.10 REFUSE COLLECTIONS -Total MORROW LS WATER $40,050.21 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $5,860.58 TYRONE EUGENE DINKINS METER READER $803.25 UTILITY BILLING -Total $6,663.83 AEP IPSO ELECTRIC USE $6,991.84 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MARCH, 2 $173.82 CITY GARAGE LABORIOVERHEAD- APRIL, 2 $1,853.08 CITY GARAGE VEH PARTS PURCHASED - $81.27 MAR FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - MARCH, $390.91 JAMES A. OZBUN SERVICE $5,850.00 JPMORGAN CHASE BANK ATWOODS -PARTS $23.77 JPMORGAN CHASE BANK BROWN FARMS -SOD $7.00 JPMORGAN CHASE BANK OREILLY -TAPE $6.87 JPMORGAN CHASE BANK RED WING -BOOTS $170.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $216.97 TULSA COUNTY CLERK FILING FEE EASEMENT $20.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $106.52 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $545.36 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $196.10 WASHINGTON CO RURAL WATER DISTRICT MAGNOLIA LS WATER $23.10 WASHINGTON CO RURAL WATER DISTRICT MORROW LS WATER $19.80 WASTEWATER COLLECTIONS -Total $16,676.41 AEP IPSO ELECTRIC USE $25,107.26 AT &T LONG DISTANCE PHONE $0.45 2 Claims List - 4/21/2020 Fund Vendor Name Payable Description Payment Amount 61 OPWA CITY GARAGE LABOR/OVERHEAD - APRIL, 2 $1,154.00 CITY GARAGE VEH PARTS PURCHASED - $88.26 CITY GARAGE MAR $2,945.33 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - MARCH, $503.20 JPMORGAN CHASE BANK DELTA RIGGING -HOOK $113.08 JPMORGAN CHASE BANK GRAINGER -PARTS $109.48 JPMORGAN CHASE BANK GRAINGER- REAGENT $93.81 JPMORGAN CHASE BANK HACH - BATTERY $230.48 JPMORGAN CHASE BANK HACH- REAGENT $289.63 JPMORGAN CHASE BANK HUTHER- BIOMONITORING $1,225.00 JPMORGAN CHASE BANK NCL OF WISC- THERMOMET $346.30 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $8975 JPMORGAN CHASE BANK ROYAL FILTER - FILTERS $777.48 JPMORGAN CHASE BANK TIMMONS OIL -FUEL $364.97 JPMORGAN CHASE BANK WALMART -WATER $8.84 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REM $8,978.71 UNIFIRST HOLDINGS LP UNIFORM SERVICE $275.75 WASTEWATER TREATMENT -Total $39,756.45 AEP /PSO ELECTRIC USE $348.24 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MARCH, 2 $60.02 CITY GARAGE LABORIOVERHEAD- APRIL, 2 $2,945.33 CITY OF TULSA UTILITIES WATER $216,021.25 CORE & MAIN METER REPLACEMENT $13,792.68 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - MARCH, $949.15 JPMORGAN CHASE BANK ATWOODS- BLEACH $2.38 JPMORGAN CHASE BANK CORE &MAIN -METER CANS $3,056.65 JPMORGAN CHASE BANK CORE &MAIN- METERS $2,830.88 JPMORGAN CHASE BANK CORE &MAIN - REGISTERS $2,001.00 JPMORGAN CHASE BANK LOWES- CONCRETE $45.50 JPMORGAN CHASE BANK LOWES -PVC PIPE $8.69 JPMORGAN CHASE BANK TIMMONS OIL -FUEL $364.96 JPMORGAN CHASE BANK WALMART -BLUE DEF $47.28 UNIFIRST HOLDINGS LP UNIFORM SERVICE $153.18 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRI $30.60 WATER -Total $242,657.79 OPWA -Total $358,318.86 69 OPWA SALES TAX SUB MORROW PLACE INVESTMENT GROUP LLC DEVELOPMENT AGREEMENT $4,598.02 ACCOUN OPWA ST SUB - DEBT SERV -Total $4,598.02 OPWA SALES TAX SUB ACCOUN - Total $4,598.02 OPWA Grand Total $362,916.88 3 TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Earl Farris Project Administrator SUBJECT: Acceptance of 2019 Public Works Building Renovation Project and Authorization for Final Payment DATE: April 17, 2020 BACKGROUND: In September 2019, the Owasso Public Works Authority (OPWA) awarded a contract to VOY Construction, LLC, in the amount of $135,408.00. Contract work included the addition of restroom facilities for the field staff personnel, as well as, in the management staff area. The older areas were also remodeled during the construction. The project was completed in April 2020, with all work meeting standards for acceptance. A final payment of $7;058.90 will bring the total contract amount to $125,408.00; a contract underrun of $10,000.00. FUNDING: Funding for this project is included in the FY 2020 OPWA Budget. RECOMMENDATION: Staff recommends acceptance of the contract work and authorization for final payment to VOY Construction, LLC, of Tulsa, Oklahoma, in the amount of $7,058.90. ATTACHMENT: Final pay documents T :: -,AIA Document G702'a — 1992 Application and Certificate for Payment TO OWNER: Owasso Public Works Authority PROJECT: 2019 Public Works Building Renovation APPLICATION 0: Final Distribution to: 301 W 2nd Ave Owasso, OK 74055 PERIOD T0: OWNER: CONTRACT FOR: ARCHITECT: FROM ETN # 27- 1214460 VIA BKL, Inc CONTRACT DATE: September 17, 2019 CONTRACTOR: VOY Construction, LLC ARCHITECT: 1623 E 6th Street PROJECT NOS: CONTRACTOR: 3501 S Sheridan Rd,Ste B Tulsa, OK 74120 Tulsa, OK 74145 FIELD: ❑ OTHER: ❑ CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. j Continuation Sheet, AIA Document G703, is attached. `// 1. ORIGINAL CONTRACT SUM ................................................. ...................I........... 135.408.00 1 NET CHANGE BY CHANGE ORDERS ........................................... _ .... ................ 0.00 3. CONTRACT SUM TO DATE (Line I f 2) ............................................ Z135 408.00 4. TOTAL COMPLETED & STORED TO DATE (Column G on G703) ................. ✓ t25,408.0p 5. RETAINAGE: a. 0 %of Completed Work (Column D + E on G703) 0.00 b. 0 %of Stored Material (Column F on G703) 0.00 Total Retainage (Lines 5a+ 5b or Total in Column I of 0703) ................. ' 0.00 6. TOTAL EARNED LESS RETAINAGE .................................... ............................... 125,408.00 (Line 4 Less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT ............. ............................... X118,349.10 (Line 6 from prior Certificate) 8. CURRENT PAYMENT DUE ........................................... ............................... _ 7 058.90 9. BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less Line 6) 6"U'VED OW"ILIZ A�.LOWA31� 10.000.00 The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and t t current payment shown herein is now due. CONITRACTO Date: 07, 2020 State of: Oklahoma Naj,•.�,p County of Tulsa Subscribed and sworn t efo ~ me this day of Notary Public: Sonia Wr My Commission expires: ARCHITECT'S CERTIFICATE FOR PAYMENT In accordance with the Contract Documents, based on on -site observations and the data comprising this application, the Architect certifies to the Owner that to the best of the Architect's knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOLJNT CERTIFIED. AMOUNTCERTIFIED ....................................................... ............................... 7,058 .90 (Attach explanation ifamount certified differs from the amount applied. Initial allf"gures on this Application and on the Continuation Sheet that are changed to conform with the am unt ceriified.) AIA Documont G702- -1992. Copyrightm 1953, 1963, 1965, 1971, 1978, 1963 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This AIA- Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA° Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 13:19:15 ET on 0410912020 under Order N0. 4104422674 which expires on 10/01/2020, and is not for resale. User Notes: (309ADA56) CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved in previous months by Owner 0.00 Total approved this Month OA 0.00 TOTALS 0.0 0.00 NET CHANGES by Change Order 0.00 By: Date: 2a2v This Ce42iticate Wnot negotiate. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment am without prejudice to any rights of the Owner or Contractor under this Contract. AIA Document G702rv-1992. Copydghtm 1953, 1963, 1965, 1971, 197a, 1963 and 1992 by The Amedwn Institute ofAmhitecls. All rights reserved. WARNING: This AIA° Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIAa Document or any portion of it, may result In severe civil and criminal penalties, and will be proaeeutod to the maximum extent possible under the law. This document was produced by AIA software at 13:19:15 ET on 0410912020 under Order No. 4104422674 which expires on 10101/2020, and is not for resale. User Notes: (3B9ADA56) t-• A Document G703" -1992 Continuation Sheet AIA Document, G702TM -1992, Application and Certification for Payment, or G7361M -2009, Project Application and Project Certificate for Payment, Construction Manager as Adviser Edition, containing Contractor's signed certification is attached. In tabulations below, amounts are in US dollars. Use Column I on Contracts where variable retainage for line items may apply. APPLICATION NO: APPLICATION DATE: PERIOD TO: ARCHITECT'S PROJECT NO: April 07, 2020 April 07, 2020 A B C D E F G H I ITEM NO. DESCRIPTION OF WORK SCHEDULED VALUE WORK COMPLETED MATERIALS PRESENTLY STORED (NOT IN D OR E) TOTAL COMPLETED AND STORED TO DATE (D + E + F) % (G + C) BALANCE TO FINISH (C - Gj RETAINAGE (IF VARIABLE RATE) FROM PREVIOUS APPLICATION THIS PERIOD (D +E) Phase 1 - Mobilization, I Demo, bonds 14,408.00 14,408.00 0.00 0.00 14,408.00 100.00% 0.00 0.00 Phase i - MEP, Tile, 2 .Mist. 40,000.00 40,000.00 0.00 0.00 40,000.00 100.00% 0.00 0.00 nP.hose 2 Mooir..atis , 3 Game Owu= ALA 10,000.00 10,000.00 - 10,000.00 0.00 0.00 0.00% 10,000.00 0.00 Phase 2 - MEP, Tile, 4 Misc. 71000.00 60,170.00 10,830.00 0.00 7],000.00 100.00 ° /a 0.00 0.00 0.00 0.00 0.00 H. 0.00 0.00 ° /a 0.00 0.00 ,/, M1xRANDTOTAL 1 $135,408.001 $124,578.001 S830.001 $0.001 $125.408.001 92.61%1 $10,000.00 $0.00 Hw uacumam anus•- -1ssz. uopyngntm 1963, 1985, 1966. 1967,1970, 1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING. This AIA° Document is protected by U.B. Copyrlght Law and International Treaties. Unauthorized reproduction or distribution of this AIA° Document, or any portion of It, may result In sevore civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 13:18:47 ET on 04109/2020 under Order No. 4104422874 which expires on 10/0112020, and is not for resale. User Notes: (3B9ADA5B) CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN Project/ Owner Contractor Project: 2019 PW Bldg Renovation Name: Voy Construction LLC Address: 301 W 2nd Avenue Owasso OK 74055 city State Zip Code Owner: City of Owasso- Public Works TO ALL WHOM IT MAY CONCERN: Address: 3501 S Sheridan RD, Ste B Tulsa Ok 74145 City State Zip Code Contractor Licence: Contract Date: 9 / 17 /2019 For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and all liens, claims, and rights to liens against the above - mentioned project, and any and all other property owned by or the title to which is in the name of the above - referenced Owner and against any and all funds of the Owner appropriated or available for the construction of said project, and any and all warrants drawn upon or issued against any such funds or monies, which the undersigned Contractor may have or may hereafter acquire or possess as a result of the furnishing of labor, materials, and /or equipment, and the performance of Work by the Contractor on or in connection with said project, whether under and pursuant to the above - mentioned contract between the Contractor and the Owner pertaining to said project or otherwise, and which said liens, claims or rights of lien may arise and exist. The undersigned further hereby acknowledges that the sum of Seven thousand fifty eiaht & 901100 Dollars ($7,055.90 ) constitutes the entire unpaid balance due the undersigned in connection with said project whether under said contract or otherwise and that the payment of said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens, claims, and demands which the Contractor may have or assert against the Owner in connection with said contract or project. X11 � '/ _iii Dat d thi J 1�daryLof —C 20/� VOWGI�I i l /bi'1 1 �Lf Contractor By: /� Title: C/' Page 1 of 1 Prinf form CLAIM OR INVOICE AFFIDAVIT STATE OF OKLAHOMA ) ) SS COUNTY OF TULSA ) The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly swom, on oath says that this (Invoice, Claim or Contract) is true and correct. Affiant further states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtain payment or the award of this contract. Contracto or Supplier and sworn to before me this 7th day of April , 2020 . N ublic Commission # 16000018 yh. My Commission Expires: 12/28/23 *t .•.�oM; ..... Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this day of Notary Public Commission # My Commission Expires: NOTE: Strike out words not appropriate and sign appropriate signature ,line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. s� RFAL V..W. • REAL Ch. -I.r • REAL C.... , TO: The Honorable Mayor and City Council The Honorable Chair and Trustees Owasso Public Works Authority FROM: Linda Jones, Finance Director SUBJECT: Authorization of Sales Tax Revenue Note, Series 2020 DATE: April 17, 2020 BACKGROUND: In October of 2003, Owasso citizens voted to approve changes to the third -penny sales tax ordinance. According to Ordinance 763, the purpose of the third -penny sales tax is "to provide revenues to finance or fund capital projects and related costs, to include debt service on obligations issued to finance said capital projects." The ordinance includes the requirement that "said capital projects" are to be reviewed "by the Capital Improvements Committee, approved by the City Council by resolution, with oversight given by the Citizens' Watchdog Committee established by the City Council." On June 18, 2019, Council approved Resolution 2019 -13, which identified approximately $98 million in capital improvement projects, of which, approximately $78 million require third -penny sales tax funding. The third -penny sales tax generates approximately $9 million per year, of which, approximately $4 million is currently committed annually for existing debt service. Currently, approximately $28 million remains to be funded from future years' collections. As has been discussed with Council on multiple occasions, authorized Capital Improvement Projects (CIP) will require approximately six years of sales fax revenues to fund. At the October 2017 work session, staff outlined the need for future financing of capital projects to enable the City to advance the progress of approved CIP projects without delay. On March 17, 2020, the Owasso Public Works Authority (OPWA) approved execution of professional services agreements for financial advisor and bond counsel services related to the issuance of debt to be repaid over a 12 -year period for the purposes of funding third -penny capital projects. SALES TAX REVENUE NOTE, SERIES 2020: The proposed $12 million Series 2020 Sales Tax Revenue Note would include approximately $1.5 million for reimbursement of the 11301 North Mingo Road and 10000 East 1 16th Street North land purchase related costs, as well as funds for various street projects including the Garnett Road widening from East 106th Street North to East l 16th Street North, and the intersection of East 106th Street North and North 145th East Avenue. The Note would be repaid from the third -penny sales tax over a twelve -year period. City Council Resolution 2020 -13 authorizes the OPWA to issue its Sales Tax Revenue Note, Series 2020. OPWA Resolution 2020 -03 authorizes the issuance of a $12,000,000 Sales Tax Revenue Note, Series 2020. As a public trust of the City, the OPWA cannot incur debt without the approval of the City Council. Both resolutions approve waiver of competitive bidding and authorizes the note to be sold on a negotiated basis. Both resolutions also ratify and confirm existing agreements between the City and the OPWA, provides various other requirements of the financing, and authorizes the execution of all documents related to the transaction including a pledge of certain sales tax revenues. CITY COUNCIL RECOMMENDATION: Staff recommends approval of Resolution 2020 -13, authorizing the issuance of debt in the aggregate principal amount of $12,000,000 by the Owasso Public Works Authority. OPWA RECOMMENDATION: Staff recommends approval of Resolution 2020 -03, authorizing the issuance of a Series 2020 Sales Tax Revenue Note in the aggregate principal amount of $12,000,000. Staff further recommends amendment of the Owasso Public Works Authority budget to increase appropriations for both revenues and expenditures by $12,000,000. ATTACHMENTS: City Council Resolution 2020 -13 OPWA Resolution 2020 -03 CITY OF OWASSO, OKLAHOMA RESOLUTION NO. 2020-13 A RESOLUTION APPROVING THE INCURRENCE OF INDEBTEDNESS BY THE OWASSO PUBLIC WORKS AUTHORITY (THE "AUTHORITY ") ISSUING ITS SALES TAX REVENUE NOTE, SERIES 2020 (THE "NOTE "); PROVIDING THAT THE ORGANIZATIONAL DOCUMENT CREATING THE AUTHORITY IS SUBJECT TO THE PROVISIONS OF THE NOTE INDENTURE, AUTHORIZING THE ISSUANCE OF SAID NOTE; WAIVING COMPETITIVE BIDDING WITH RESPECT TO THE SALE OF SAID NOTE AND APPROVING THE PROCEEDINGS OF THE AUTHORITY PERTAINING TO THE SALE OF SAID NOTE; RATIFYING AND CONFIRMING A SALES TAX AGREEMENT BY AND BETWEEN THE CITY OF OWASSO, OKLAHOMA (THE "CITY ") AND THE AUTHORITY PERTAINING TO THE YEAR -TO -YEAR PLEDGE OF CERTAIN SALES TAX REVENUES; AND CONTAINING OTHER PROVISIONS RELATING THERETO NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: SECTION 1. INDEBTEDNESS AUTHORIZED. The Owasso Public Works Authority (the "Authority ") is hereby authorized to incur an indebtedness by the issuance of its Sales Tax Revenue Note, Series 2020 in the amount of $12,000,000, according to the terms and conditions of a Note Indenture dated as of December 1, 2004, as previously supplemented and amended, and as further supplemented and amended by a Series 2020 Supplemental Note Indenture, all by and between the Authority and BancFirst, as successor Trustee to RCB Bank (collectively, the "Note Indenture "), provided that said Note shall never constitute a debt of the City of Owasso, Oklahoma (the "City "). SECTION 2. ORGANIZATIONAL DOCUMENT SUBJECT TO NOTE INDENTURE. The organizational document creating the Authority, is hereby made subject to the terms of the Note Indenture authorizing the issuance and securing the payment of the Note as more fully described in Section 1 hereof. SECTION 3. WAIVING COMPETITIVE BIDDING: APPROVAL OF SALE PROCEEDINGS. The waiving of competitive bidding for the sale of the Note and the sale of said Note by the Authority to at a price of par, is hereby approved. SECTION 4. SALES TAX AGREEMENT. The Sales Tax Agreement dated as of December 1, 2004, between the City and the Authority (the "Sales Tax Agreement "), which Sales Tax Agreement pertains to a year -to -year pledge of certain sales tax revenue as security for the Note, is hereby ratified and confirmed. SECTION 5. AUTHORIZING EXECUTION. The Mayor or Vice Mayor and City Clerk or Deputy City Clerk of the City representing the City at the closing of the above - referenced note issue are hereby authorized to execute and deliver on behalf of the City any and all certifications and documentation necessary or attendant to the delivery of the Note, as directed by Bond Counsel. [Remainder of Page Intentionally Left Blank] PASSED AND APPROVED THIS 21 ST DAY OF APRIL, 2020. CITY OF OWASSO, OKLAHOMA (SEAL) Chris Kelley, Mayor ATTEST: Juliann M. Stevens, City Clerk OWASSO PUBLIC WORKS AUTHORITY RESOLUTION NO. 2020-03 A RESOLUTION AUTHORIZING THE OWASSO PUBLIC WORKS AUTHORITY (THE "AUTHORITY ") TO ISSUE ITS SALES TAX REVENUE NOTE, SERIES 2020 (THE "NOTE ") IN THE AGGREGATE PRINCIPAL AMOUNT OF $12,000,000; WAIVING COMPETITIVE BIDDING AND AUTHORIZING THE NOTE TO BE SOLD ON A NEGOTIATED BASIS; RATIFYING AND CONFIRMING A SALES TAX AGREEMENT BY AND BETWEEN THE CITY AND THE AUTHORITY PERTAINING TO A YEAR -TO -YEAR PLEDGE OF CERTAIN SALES TAX REVENUE; APPROVING AND AUTHORIZING EXECUTION OF A SUPPLEMENTAL NOTE INDENTURE AUTHORIZING THE ISSUANCE AND SECURING THE PAYMENT OF THE NOTE; PROVIDING THAT THE ORGANIZATIONAL DOCUMENT CREATING THE AUTHORITY IS SUBJECT TO THE PROVISIONS OF THE NOTE INDENTURE; AUTHORIZING AND DIRECTING THE EXECUTION OF THE NOTE AND OTHER DOCUMENTS RELATING TO THE TRANSACTION; AND CONTAINING OTHER PROVISIONS RELATING THERETO NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY: SECTION 1. INDEBTEDNESS AUTHORIZED. The Owasso Public Works Authority (the "Authority ") is authorized to incur an indebtedness by the issuance of its Sales Tax Revenue Note, Series 2020 for and on behalf of the City of Owasso, Oklahoma (the "City "), in the aggregate principal amount of $12,000,000.00 (the "Note ") for the purpose of (i) financing certain capital improvements benefiting the City, including land acquisition and certain street improvements, all along with related costs; and (ii) paying certain costs associated with the issuance of the Note. The Note shall bear interest at the rate of _ o per annum. The principal installments on the Note shall be paid as set forth on Exhibit "A" hereto. SECTION 2. COMPETITIVE BIDDING WAIVED. Competitive bidding on the sale of said Note is waived and the Note is authorized to be sold to (the "Purchaser "), at a price of par. SECTION 3. SALES TAX AGREEMENT. The Sales Tax Agreement dated as of December 1, 2004, between the City and the Authority (the "Sales Tax Agreement "), which Sales Tax Agreement pertains to a year -to -year pledge of certain sales fax revenue as security for the Note, is hereby ratified and confirmed. SECTION 4. SUPPLEMENTAL NOTE INDENTURE. The Series 2020 Supplemental Note Indenture by and between the Authority and BancFirst, as Trustee, as said Series 2020 Supplemental Note Indenture supplements and amends a Note Indenture dated as of December 1, 2004, as previously supplemented and amended, each by and between the Authority and the Trustee, as successor trustee bank to RCB Bank (collectively, the "Note Indenture "), authorizing the issuance of and securing the payment of the Note approved in Section I hereof, is hereby approved and the Chairman or Vice Chairman and Secretary or Assistant Secretary of the Authority are authorized and directed to execute and deliver same for and on behalf of the Authority. SECTION 5. ORGANIZATIONAL DOCUMENT SUBJECT TO THE NOTE INDENTURE. The organizational document creating the Authority is subject to the provisions of the Note Indenture referenced in Section 4 hereof. SECTION 6. EXECUTION OF NECESSARY DOCUMENTS. The Chair or Vice -Chair and Secretary or Assistant Secretary of the Authority are hereby authorized and directed on behalf of the Authority to execute and deliver the Note to the Purchaser, upon receipt of the purchase price and are further authorized and directed to execute all necessary documentation and closing and delivery papers required by Bond Counsel; approve the disbursement of the proceeds of the Note, including any costs of issuance; to approve and make any changes to the documents approved by this Resolution, for and on behalf of the Authority, the execution and delivery of such documents being conclusive as to the approval of any changes contained therein by the Authority; and to execute, record and file any and all the necessary financing statements and security instruments, including but not limited to the documents approved hereby, and to consummate the transaction contemplated hereby. [Remainder of Page Intentionally Left Blank] 2 PASSED AND APPROVED THIS 21ST DAY OF APRIL, 2020. THE OWASSO PUBLIC WORKS AUTHORITY (SEAL) Chris Kelley, Chair ATTEST: Juliann M. Stevens, Secretary EXHIBIT "A" [Principal Payment Schedule] ment Date 1 Principal Amount December 1, 2020 June 1, 2021 December 1, 2021 June 1, 2022 December 1, 2022 June 1, 2023 December 1, 2023 June 1, 2024 December 1, 2024 June 1, 2025 December 1, 2025 June 1, 2026 December 1, 2026 June 1, 2027 December 1, 2027 June 1, 2028 December 1, 2028 June 1, 2029 December 1, 2029 June 1, 2030 December 1, 2030 June 1, 2031 December 1, 2031 June 1, 2032 455,000 _ 459,000 464,000 468,000 473,000 478,000 483,000 488,000 492,000 497,000 502,000 507,000 512,000 517,000 523,000 528,000 533,000 538,000 544,000 549,000 555,000 560,000 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 04/11/2020 FUND TOTAL 79,179.37 128,551.38 Department Payroll Expenses Total Expenses 400 OPWA Administration 15,650.57 22,976.66 405 Utility Billing 6,511.20 11,301.36 420 Water 15,611.40 25,694.69 450 Wastewater 13,142.82 21,423.61 455 Wastewater Collection 12,980.55 21,653.96 480 Refuse 13,996.33 22,838.16 485 Recycle Center 1,286.50 2,662.94 FUND TOTAL 79,179.37 128,551.38 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2019 -2020 Budgetary Basis Statement of Revenues & Expenses As of March 31, 2020 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 458,206 $ 4,874,979 $ 6,652,106 73.28% Wastewater 421,430 3,761,193 5,059,107 74.35% Refuse & recycle 186,169 1,754,971 2,320,564 75.63% Other Utility fees 12,815 253,256 294,076 86.12% TOTAL OPERATING REVENUES $ 1,078,620 $ 10,644,400 $ 14,325,653 74.30% OPERATING EXPENSES: OPWA administration $ (257,2691 $ (969,645) $ (1,214,450) 79.84% Utility Billing (38,516) (370,477) (566,128) 65.44% Water (426,483) (3,081,752) (5,097,064) 60.46% Wastewater (209,017) (2,561,817) (3,644,252) 70.30% Refuse & Recycle (115,470) (967,356) (1,609,681) 60.10% Debt payments (203,967) (1,848,048) (2,371,949) 77.91% TOTAL OPERATING EXPENSES $ (1,250,721) $ (9,799,095) $ (14,503,524) 67.56% OPERATING REVENUES OVER /(UNDER) EXPENDITURES $ (172,101) $ 845,305 $ (177,671) NONOPERATING REVENUES (EXPENSES): Interest $ 3,223 $ 57,660 $ 57,935 99.53% Other revenues /(expenses) 1,627 18,014 20,807 86.58% Transfers in - - - 0.00% Transfers out - (326,201) (326,2011 100.00% TOTAL NONOPERATING REVENUES (EXPENSES) $ 4,850 $ (250,526) $ (247,4591 LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt $ 64,136 $ 2,835,629 $ 36,154,177 Expenditures of long -term debt (90,697) (1,189,621) (35,678,846) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES $ (26,561) $ 1,646,008 $ 475,331 NET INCOME (LOSS) $ (193,812) $ 2,240,787 $ 50,201 ENCUMBRANCES OUTSTANDING $ (943,247) FUND BALANCE (Budgetary Basis) Beginning Balance 2,830,301 2,830,301 Ending Balance $ 4,127,840 $ 2,880,502