HomeMy WebLinkAbout2020.04.21_City Council AgendaPUBLIC NOTICE OF THE REGULAR MEETING OF THE APR
OWASSO CITY COUNCIL Crty C lerk's
Council Chambers Old Central Building 109 North Birch, Owasso, OIC
TUESDAY, APRIL 21, 2020 - 6:30 PM
Pursuant to the recent and rapid escalation of the COVID -19 Pandemic and the immediate
local health threats posed by such pandemic, the following procedural changes will apply
for this meeting:
• The meeting will be available for viewing through YouTube Live Stream.
httr)s://www.youtube.com/channel/UCxr)XATOr7VRKOvo-Rdf2d] Q /live
• The meeting will be audio recorded and available no later than the close of business
on the following day at https: / /cityofowasso.com /525 /Meeting -Audio
• There will be no opportunity for citizen comment during this meeting. To address
members of the City Council regarding any item listed on the agenda below, Citizens
may submit questions /comments to the City Clerk, no later than 5:00pm on Tuesday,
April 21, 2020, to be read into the record. Submit by phone 918- 376 -1502 or by email to
istevens@cityofowasso.com.
• City Council members participating remotely via Teleconferencing [Title 25, Ok. Stat.
307.1(C)(2)] - Mayor Chris Kelley, Vice Mayor Bill Bush, Councilor Doug Bonebrake, Councilor
Lyndell Dunn, Councilor Kelly Lewis
AGENDA
1. Call to Order - Mayor Chris Kelley
2. Invocation
3. Roll Call
4. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - April 7, 2020, and April 14, 2020, Regular Meetings
B. Approve claims
C. Accept the Owasso Police Department Headquarters Renovation Project and
authorize final payment to Nabholz Construction of Tulsa, Oklahoma, in the
amount of $30,582.13
5. Consideration and appropriate action relating to items removed from the Consent Agenda
6. Consideration and appropriate action relating to the COVID -19 Pandemic and local public
health issues
Consideration and appropriate action relating to a donation from Friends of the Owasso
Police and a budget amendment in the General Fund
Scott Chombless
Staff recommends acceptance of the donation from the Friends of the Owasso Police, in
the amount of $10,000.00, for the Police Canine Program, and approval of a budget
amendment in the General Fund increasing estimated revenue by $10,000.00 and
increasing the appropriation for expenditures in the Police Services Budget by $10,000.00.
Owasso City Council
April 21, 2020
Page 2
B. Consideration and appropriate action relating to the acquisition of right -of -way and
easement for the East 116th Street North from Mingo to Garnett Road Roadway Improvement
Project
Roger Stevens
Staff recommends authorization for payment to Janrol Holdings, LLC, of Owasso, Oklahoma,
in the amount of $113,722.00 for the acquisition of right -of -way, easement, and
compensation for damages at 9610 East 1 16th Street North.
9. Consideration and appropriate action relating to Resolution 2020 -13, approving the
incurrence of indebtedness by the Owasso Public Works Authority (the "Authority ") issuing its
Sales Tax Revenue Note, Series 2020 (the "Note "); providing that the organizational
document creating the Authority is subject to the provisions of the Note indenture,
authorizing the issuance of said Note; waiving competitive bidding with respect to the sale of
said Note and approving the proceedings of the Authority pertaining to the sale of said Note;
ratifying and confirming a Sales Tax Agreement by and between the City of Owasso,
Oklahoma (the "City ") and the Authority pertaining to the year -to -year pledge of certain
sales tax revenues; and containing other provisions relating thereto
Linda Jones
Staff recommends approval of Resolution 2020 -13, authorizing the issuance of debt in the
aggregate principal amount of $12,000,000.00 by the Owasso Public Works Authority.
10. Consideration and appropriate action relating to a contract for audit services for Fiscal Year
ending June 30, 2020
Linda Jones
Staff recommends approval of a contract with BT & Co., PA of Topeka, Kansas, in the
amount of $49,000.00, related to auditing services for the City and its Trust Authorities; and
$4,000.00, each, for any Federal grant audits required under the Single Audit Act.
11. Report from City Manager
12. Report from City Attorney
13. Report from City Councilors
14. Official Notices to Council (documents for acknowledgment of receipt or information only,
no discussion or action will be taken)
• Payroll Payment Report- pay period ending date April 1 1,2020
• Health Care Self- Insurance Claims - dated as of April 16, 2020
• Monthly Budget Status Report - March 2020
15. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
16. Adjournment
Notice of Public Meeting filed in the office of the City Clerk, on Friday, December 13, 2019, and
the Agenda posted at City Hall, 200 South Main StTQt, at,6:00 pm on Friday, April 17, 2020. ,
The City of Owasso encourages citizen participation. To recWest an accommodation due to a disability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to
istevens@cityofowasso.com
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, April 7, 2020
The Owasso City Council met in regular session on Tuesday, April 7, 2020, in the Council
Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting
filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted
at City Hall, 200 South Main Street, at 6:00 pm on Friday, April 3, 2020. As a result of the recent
and rapid escalation of the COVID -19 Pandemic and the immediate local health threats posed
by such pandemic, each member of the City Council attended the meeting via
teleconferencing and this meeting was available for public viewing through YouTube Live
Stream.
1. Call to Order
Mayor Chris Kelley called the meeting to order at 6:30pm.
2. Invocation
The Invocation was offered Warren Lehr.
3. Flag Salute
4. Roll Call
Present Absent
Mayor- Chris Kelley via teleconference None
Vice - Mayor- Bill Bush via teleconference
Councilor- Doug Bonebrake via teleconference
Councilor- Lyndell Dunn via teleconference
Councilor - Kelly Lewis via teleconference
A quorum was declared present via teleconference [Title 25, Ok. Stat. 307.1(C)(2)].
Staff:
City Manager - Warren Lehr
City Attorney - Julie Lombardi
5. Presentation of Character Trait of Humility
Warren Lehr presented the character trait for the month of April.
6. Presentation of Proclamation - Removed from the Agenda
7. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent' are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes -
• March 17, 2020, Regular Meeting
• March 20, 2020, Emergency Meeting 9:00 AM
• March 20, 2020, Emergency Meeting 2:00 PM
• March 24, 2020, Special Meeting
• March 31, 2020, Emergency Meeting
• April 1, 2020, Emergency Meeting
B. Approve claims
C. Accept a donation from the Cherokee Nation in the amount of $5,000.00 and
approve a budget amendment in the General Fund increasing revenues by
$5,000.00 and increasing the appropriation for expenditures in the Police Services
budget by $5,000.00
Owasso City Council
April 7, 2020
Page 2
D. Accept the completed White Vinyl Fencing Project along the US 169 service road
from East 86th Street North to East 90th Street North and authorize final payment to
Stronghand, LLC, of Broken Arrow, Oklahoma, in the amount of $1,675.25
E. Accept public infrastructure improvements of asphalt roadways, sidewalks,
stormwater system and sanitary sewer system for Hawthorne at Stone Canyon Phase
I, located west of North 193rd East Avenue at East 72nd Street North
Mr. Dunn moved, seconded by Mr. Bush to approve the Consent Agenda, as presented,
with claims totaling $527,164.13.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
8. Consideration and appropriate action relating to items removed from the Consent Agenda
None
9. Consideration and appropriate action relating to the COVID -19 Pandemic and local public
health issues
Mr. Kelley presented the item and discussion was held.
Mr. Bonebrake moved, seconded by Ms. Lewis to extend the termination date listed in
Resolutions 2020 -10, 2020 -11, and 2020 -12 from April 14, 2020 to April 30, 2020.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
10. Consideration and appropriate action relating to the acquisition of right -of -way and
easement for the East 116th Street North Roadway Improvement Project from Garnett Road to
North 129th East Avenue
Roger Stevens presented the item, recommending authorization for payment to Fireside
Bible Baptist Church, in the amount of $110,000.00, for the acquisition of right -of -way,
permanent easement, and compensation for damages at 11516 North 123rd East Avenue.
After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to authorize payment, as
recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
11. Report from City Manager
Warren Lehr introduced Roger Stevens to provide the monthly Public Works project status
report. Mr. Lehr acknowledged Joe Deere, Cherokee Nation Tribal Councilor, and the
Cherokee Nation for facilitating a food distribution event on April 17, 2020 in the YMCA
parking lot.
12. Report from City Attorney
None
13. Report from City Councilors
Mr. Bonebrake acknowledged city staff efforts and the use of technology to allow the
Council to continue to safely meeting and to continue public access to the meetings and
information. Mr. Kelley acknowledged the Cherokee Nation for the generosity.
Owasso City Council
April 7, 2020
Page 3
14. Official Notices to Council (documents for acknowledgment of receipt or information only,
no discussion or action will be taken)
The Mayor acknowledged receipt of the following:
• Payroll Payment Reports - pay period ending date March 14, 2020 and March 28,
2020
• Health Care Self- Insurance Claims - dated as of March 31, 2020
• Oklahoma Department of Environmental Quality Permit No. SL000066200056 for
the Coffee Creek Lift Station Sanitary Sewer Project
• Oklahoma Department of Environmental Quality Permit No. SL000072200092 for
the Owasso Market Sewer Improvement
15. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
16. Adjournment
Mr. Bush moved, seconded by Ms. Lewis to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0 and the meeting adjourned at 7:11 pm.
Chris Kelley, Mayor
Juliann M. Stevens, City Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
Tuesday, April 14, 2020
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, April 14, 2020, in the Council Chambers at Old
Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday,
December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200
South Main Street, at 6:00 pm on Friday, April 10, 2020. As a result of the recent and rapid escalation
of the COVID -19 Pandemic and the immediate local health threats posed by such pandemic,
each member of the City Council attended the meeting via teleconferencing and this meeting
was available for public viewing through YouTube Live Stream.
1. Call to Order - Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm.
Present Absent
Mayor /Chair- Chris Kelley via teleconference None
Vice Mayor /Vice Chair- Bill Bush via teleconference
Councilor /Trustee - Doug Bonebrake via teleconference
Councilor /Trustee - Lyndell Dunn via teleconference
Councilor /Trustee - Kelly Lewis via teleconference
A quorum was declared present via teleconference [Title 25, Ok. Stat. 307.1(C)(2)].
2. Discussion and possible action relating to the COVID-19 Pandemic and local public health
Issues
Mayor Kelley presented the item and discussion was held. No action was taken.
3. Discussion relating to the Firearms Range Observation Tower
Scott Chambless presented the item and discussion was held.
4. Discussion relating to Finance Department items
A. Proposed timeline for the FY 2020 -2021 Annual Operating Budget
B. Request for Proposals - Audit Services
Councilor /Trustee Lewis left the meeting at 6:17pm and returned at 6:21 pm. Linda Jones
presented items A and B, and discussion was held. it was further explained that item B would be
placed on the April 21, 2020, City Council agenda for consideration and action.
5. Discussion relating to City Manager items
A. National Telecom municators Week, April 12 through April 18, 2020
B. Monthly sales tax report
C. City Manager report
Warren Lehr presented item A. Mr. Lehr introduced Linda Jones to present item B and discussion
was held. Under item C, Mr. Lehr reported on the process for the annual employment
evaluations for the City Manager and the City Attorney and discussion was held.
6. City Councilor /Trustee comments and inquiries
Councilor Bonebrake commented on the teleconference technology and recognized Bill Alien
for years of service. Mayor Kelley commented on the recent efforts of the Fire Department
response to a house fire.
7. Adjournment
The meeting adjourned at 6:39 pm.
Chris Kelley, Mayor /Chair
Juliann M. Stevens, City Clerk
Claims List - 4/21/2020
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
AMAZON -COVID MATERIAL
$309.58
JPMORGAN CHASE BANK
AMAZON- COVIDI9 GOWNS
$4,517.45
JPMORGAN CHASE BANK
AMA70N- COVIDI9 SUPPLI
$382.78
JPMORGAN CHASE BANK
AMAZON -FACE MASKS
$160.94
JPMORGAN CHASE BANK
AMAZON- REFUND
($57.24)
JPMORGAN CHASE BANK
CORNERSTONE -COVID SPL
$199.82
JPMORGAN CHASE BANK
DASH MED- SUPPLIES
$71.90
JPMORGAN CHASE BANK
EQUIP ONE -COVID MATER
$180.00
JPMORGAN CHASE BANK
GIELL.COM -COVID MATER
$109.15
JPMORGAN CHASE BANK
GLOBAL IND- COVIDI9 SU
$28.94
JPMORGAN CHASE BANK
HENRY SCHEIN -C19 SUPP
$56.64
JPMORGAN CHASE BANK
HENRY SCHEIN- SUPPLIES
$1,266.30
JPMORGAN CHASE BANK
HOBBY LOBBY -COVID SPL
$20.08
JPMORGAN CHASE BANK
LIFE ASSIST -C19 SUPPL
$300.00
JPMORGAN CHASE BANK
LIFE ASSIST - SUPPLIES
$318.20
JPMORGAN CHASE BANK
LIGHTINTHEBOX - THERMOM
$1,186.11
JPMORGAN CHASE BANK
LOWES -COVID MATERIALS
$409.58
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$75.67
JPMORGAN CHASE BANK
MEDLINE -C19 SUPPLIES
$385.70
JPMORGAN CHASE BANK
S ANESTHESIA -C19 SUPP
$310.00
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$395.40
JPMORGAN CHASE BANK
SPECTRUM PAINT -COVID
$26.11
JPMORGAN CHASE BANK
TRACTOR SPLY - SUPPLIES
$21.82
JPMORGAN CHASE BANK
WALMART -COVID MATERIA
$85.63
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$9.72
FEMA COVID -19 -Total
$10,790.28
JPMORGAN CHASE BANK
ZOOM- VIRTUAL MEETING
$149.90
FEMA -COVID 19 -Total
$149.90
AEP IPSO
ELECTRIC USE
$136.92
AT &T
LONG DISTANCE PHONE
$2.21
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - MARCH, 2
$26.00
CITY GARAGE
LABOR/OVERHEAD - APRIL, 2
$305.17
CITY GARAGE
VEH PARTS PURCHASED -
$17.13
MAR
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MARCH,
$45.66
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$128.07
JPMORGAN CHASE BANK
BESY BUY - SUPPLIES
$87.12
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$269.18
JPMORGAN CHASE BANK
MIDWEST VET - SUPPLIES
$79.44
JPMORGAN CHASE BANK
TULSA SPCA -AC MEDICAL
$660.00
JPMORGAN CHASE BANK
WALMART - SUPPLIES
$295.82
L
Claims List - 4/21/2020
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL JPMORGAN CHASE BANK WILL ROGERS -AC MEDICA $238.20
RELIEF VETERINARY SERVICES AC STERILIZATION SERVICES $450.00
GEN ANIMAL CONTROL - Total
$2,740.92
AEP /PSO
ELECTRIC USE
$20.41
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$19.32
GEN CEMETERY -Total
$39.73
JPMORGAN CHASE BANK
VALIANT - WINDOW TINT
$3,466.00
GEN COMM CTR CENA GRANT -Total
$3,466.00
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$7.99
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$11.96
GEN COMM CTR DONATIONS -Total
$19.95
AEP /PSO
ELECTRIC USE
$506.22
AT &T
LONG DISTANCE PHONE
$3.85
GRAND GATEWAY ECO. DEV. ASSC.
SENIOR RIDES FOR MARCH 20
$132.00
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$229.12
JPMORGAN CHASE BANK
CAMFIL -AIR FILTERS
$95.62
JPMORGAN CHASE BANK
EQUIP ONE - RENTAL
$49.90
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$58.42
JPMORGAN CHASE BANK
QUIT BUGGIN -PEST CONT
$95.00
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$40.42
JPMORGAN CHASE BANK
VALIANT - WINDOW TINT
$486.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$190.15
GEN COMMUNITY CENTER -Total
$1,886.70
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - MARCH, 2
$92.88
CITY GARAGE
LABOR/OVERHEAD- APRIL, 2
$433.75
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MARCH,
$98.93
TULSA COUNTY CLERK
FILING FEES LIENS
$36.00
GEN COMMUNITY DEVELOPMENT - Total
$661.56
FELKINS ENTERPRISES, LLC
COVID -19 SIGNS
$384.00
JPMORGAN CHASE BANK
LOWES -POWER INVERTER
$46.98
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$22.94
GEN CULTURE & RECREATION -Total
$453.92
GOVERNOR'S ECONOMIC DEVELOPMENT
GEDMT MEMBERSHIP DUES
$600.00
JPMORGAN CHASE BANK
ADOBE -SUB FEE
$29.99
JPMORGAN CHASE BANK
ICSC -ICSC DUES
$100.00
JPMORGAN CHASE BANK
OK NEWS -FEE
$7.58
GEN ECONOMIC DEV -Total
$737.57
AEP IPSO
ELECTRIC USE
$74.81
CITY GARAGE
LABORIOVERHEAD- APRIL, 2
$74.33
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MARCH,
$25.53
04
Claims List - 4/21/2020
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL VERDIGRIS VALLEY ELECTRIC COOP STORM SIREN ELECRTIC $31.46
VERDIGRIS VALLEY ELECTRIC COOP STORM SIREN ELECTRIC $62.93
GEN EMERG PREPAREDNESS -Total
$911.49
$269.06
BLUE ENERGY FUELS, LLC
CNG FUEL PORCH - MARCH, 2
$8.49
CITY GARAGE
LABOR/OVERHEAD -APRIL, 2
$586.08
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MARCH,
$187.68
JPMORGAN CHASE BANK
CORNERSTONE -PAINT
$4.74
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$74.33
UNITED STATES CELLULAR
PW MONTHLY CELL PHONE
$50.17
CORPORATION
INV
$351.88
GEN ENGINEERING -Total
$911.49
CITY GARAGE
LABOR/OVERHEAD - APRIL, 2 $68.08
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MARCH, $10.95
JPMORGAN CHASE BANK
TRAVEL EXPENSE $33.73
GEN FINANCE -Total
$112.76
AEP /PSO
ELECTRIC USE
$2,15428
GRAND GATEWAY ECO. DEV. ASSC.
PELIVAN TRANSIT SERVICES
$5,100.00
IMPERIAL LLC
CITY HALL COFFEE SERVICE
$114.35
JPMORGAN CHASE BANK
USPS -PO BOX FEE
$364.00
MAILROOM FINANCE INC
POSTAGE
$1,000.00
OK TAX COMMISSION
PERMIT RENEWAL
$20.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$351.88
RICOH USA, INC
DOWNSTAIRS COPIER RENTAL
$390.37
SUMNERONE INC
(UPSTAIRS) COPIER SERVICE
$517.97
TULSA COUNTY CLERK
FILING FEE
$66.00
GEN GENERAL GOVERNMENT -Total
$10,078.85
AEP /PSO
ELECTRIC USE
$61.98
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$74.05
GEN HISTORICAL MUSEUM -Total
INTERNET SVC REMAINDER
$136.03
JPMORGAN CHASE BANK
LIFE ASSIST - THERMOMET
$310.32
TULSA WORLD
ADVERTISING
$335.00
GEN HUMAN RESOURCES -Total
$645.32
BRIGHT LIGHTING INC
HYDRO VAC LOCATING FOR FI
$1,255.61
CITY GARAGE
LABOR/OVERHEAD- APRIL, 2
$68.08
COX COMMUNICATIONS
INTERNET SVC REMAINDER
$1,539.00
OF
JPMORGAN CHASE BANK
ADVANCE AUTO- EQUIPMEN
$22.86
JPMORGAN CHASE BANK
ALDI- ROLLING CART
$22.99
JPMORGAN CHASE BANK
AMAZON- CABLES
$57.90
JPMORGAN CHASE BANK
AMAZON- MONITORS
$768.15
JPMORGAN CHASE BANK
CLIPART -SUB RENEW
$39.00
3
Fund
01 GENERAL
Claims List - 4/21/2020
Vendor Name
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
Payable Description Payment
Amount
FOURPAIR- CABLES
$29.85
GAMESTOP- CAPTURE CARD
$159.99
HOME DEPOT - REFUND
($186.00)
INTERSTATE - BATTERIES
$33.28
KUM &GO -FUEL
$38.51
LOGMEIN -SUB FEE
$1,659.99
LOWES -HITCH
$56.51
OFFICE DEPOT- SUPPLIES
$6.00
GEN INFORMATION TECH -Total
$5,571.72
CITY GARAGE
LABOR /OVERHEAD- APRIL, 2
$89.92
CITY GARAGE
VEH PARTS PURCHASED -
$1,749.00
YOUTH SERVICES OF TULSA
MAR
$4,125.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MARCH,
$19.01
JPMORGAN CHASE BANK
MEETING EXPENSE
$100.00
GEN MANAGERIAL -Total
$1,957.93
SALTUS TECHNOLOGIES LLC
AUTOMATED CITATION
$2,277.90
JPMORGAN CHASE BANK
SYSTEM
$337.98
YOUTH SERVICES OF TULSA
YOUTH COURT
$4,125.00
GEN MUNICIPAL COURT -Total
FLAGS CONN- AWARDS /REC
$6,402.90
AEP /PSO
ELECTRIC USE
$1,925.95
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - MARCH, 2
$128.60
CHRISTOPHER WALKER
PARK RESTROOM JANITORIAL
$1,300.00
CITY GARAGE
LABOR/OVERHEAD - APRIL, 2
$1,636.83
CITY GARAGE
VEH PARTS PURCHASED -
$45.27
MAR
CITY OF OWASSO
WATER
$691.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MARCH,
$278.43
JPMORGAN CHASE BANK
LOCKE- VALVES
$27.27
JPMORGAN CHASE BANK
LOWES- SCREWS
$8.98
JPMORGAN CHASE BANK
P &K- OIL /PARTS
$39.93
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$59.31
PHILLIP R. PENNINGTON
REPAIR
$100.00
PROTECTION ONE ALARM MONITORING
PARKS OFFICE SECURITY SYS
$78.38
INC
ROGERS COUNTY RURAL WATER
CENTENNIAL PARK WATER
$279.92
DISTRICT
SER
UNIFIRST HOLDINGS LP
PARKS STAFF UNIFORMS
$66.48
GEN PARKS -Total
$6,666.35
AEP /PSO
ELECTRIC USE
$225.00
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$337.98
JPMORGAN CHASE BANK
APCO- COMMUNICATIONS U
$1,317.00
JPMORGAN CHASE BANK
FLAGS CONN- AWARDS /REC
$350.00
JPMORGAN CHASE BANK
LANGUAGE LINE - TRANSLA
$69.27
4
Claims List - 4/21/2020
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $16.18
M & M MICRO SYSTEMS INC ANNUAL SOFTWARE SUPPORT $5,000.00
GEN POLICE COMMUNICATIONS -Total $7,315.43
JPMORGAN CHASE BANK GALLS -VEST $842.70
GEN POLICE DOJ VEST GRT -Total
$842.70
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - MARCH, 2
$429.61
CITY GARAGE
LABOR/OVERHEAD - APRIL, 2
$3,996.17
CITY GARAGE
VEH PARTS PURCHASED -
$1,797.55
MAR
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MARCH,
$747.87
JPMORGAN CHASE BANK
ATWOODS -BOOTS
$139.99
JPMORGAN CHASE BANK
ATWOODS -HAND SANITIZE
$46.90
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
$31.49
JPMORGAN CHASE BANK
KUBOTA -PARTS
$155.85
JPMORGAN CHASE BANK
LOWES -BOLTS
$7.08
JPMORGAN CHASE BANK
LOWES -MULCH
$99.90
JPMORGAN CHASE BANK
LOWES -PARTS
$47.35
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$13.98
JPMORGAN CHASE BANK
NEW HOLLAND -PARTS
$162.84
JPMORGAN CHASE BANK
NORTHERN TOOL - UNIFORM
$69.99
JPMORGAN CHASE BANK
OREILLY- SWITCH
$5.99
JPMORGAN CHASE BANK
P&K -PARTS
$128.26
JPMORGAN CHASE BANK
QUALITY TIRE -TIRES
$586.96
JPMORGAN CHASE BANK
RED WING -BOOTS
$170.00
JPMORGAN CHASE BANK
STANDARD SPLY -EQUIP
$4,143.87
JPMORGAN CHASE BANK
STANDARD SPLY- MOWERS
$22,098.00
JPMORGAN CHASE BANK
STANDARD SPLY -TIRES
$2,457.98
JPMORGAN CHASE BANK
TIMMONS OIL -FUEL
$364.96
JPMORGAN CHASE BANK
TRACTOR SPLY -TOW STRA
$64.97
SPIRIT LANDSCAPE MANAGEMENT LLC
MONTHLY LANDSCAPE MAINT-
$626.25
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$113.48
GEN STORMWATER -Total
$38,507.29
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - MARCH, 2
$65.63
CITY GARAGE
LABOR/OVERHEAD - APRIL, 2
$797.42
COX COMMUNICATIONS
INTERNET SVC REMAINDER
$69.95
OF
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MARCH,
$7.45
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$74.38
JPMORGAN CHASE BANK
AMAZON - BATTERY
$85.12
JPMORGAN CHASE BANK
LOWES -RAKE
$10.98
JPMORGAN CHASE BANK
LOWES -SCRUB BRUSH
$9.98
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$65.92
61
Claims List - 4/21/2020
Fund Vendor Name
Payable Description
Payment
AMERICAN MUNICIPAL SERVICES CORP.
COLLECTION SERVICES
Amount
01 GENERAL JPMORGAN CHASE BANK
LOWES -WEED SPRAY
$54.98
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$90.24
JPMORGAN CHASE BANK
QUIT BUGGIN -PEST CONT
$180.00
JPMORGAN CHASE BANK
TIMMONS -FUEL
$491.28
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
$23.60
GEN SUPPORT SERVICES -Total
ZOOM.US -SUB FEE
$2,026.93
AEP IPSO
STREET LIGHTS
$9.00
GENERAL •Total
$9.00
ALL MEDIA INTEGRATION LLC
REDBUD FESTIVAL PARK
$2,235.23
SOUN
OKLAHOMA CORRECTIONAL INDUSTRIES
REDBUD FESTIVAL PARK TRAS
$1,184.00
GF FESTIVAL PARK -Total
$3,419.23
EARTH SMART CONSTRUCTION INC
CONSTRUCTION SERVICES
$4,850.00
JPMORGAN CHASE BANK
LOWES- MATERIALS
$552.52
REDBUD FESTIVAL PARK -Total
$5,402.52
GENERAL •Total
$111,222.04
20 AMBULANCE SERVICE CITY GARAGE
LABORIOVERHEAD - APRIL, 2
$931.00
CITY GARAGE
VEH PARTS PURCHASED -
$749.93
MAR
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MARCH,
$1,657.53
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
$1,298.60
JPMORGAN CHASE BANK
CAPTIAL WASTE- SERVICE
$320.00
JPMORGAN CHASE BANK
HENRY SCHEIN- SUPPLIES
$1,242.26
JPMORGAN CHASE BANK
LIFE ASSIST - SUPPLIES
$66.50
JPMORGAN CHASE BANK
MEDLINE- SUPPLIES
$2,466.04
JPMORGAN CHASE BANK
ROUTE66- REPAIR
$568.40
JPMORGAN CHASE BANK
S ANESTHESIA - SUPPLIES
$1,761.77
JPMORGAN CHASE BANK
STRYKER MED- SUPPLIES
$431.66
JPMORGAN CHASE BANK
ULINE - SUPPLIES
$90.48
JPMORGAN CHASE BANK
UPS - POSTAGE
$11.67
AMBULANCE -Total
$11,595.84
AMERICAN MUNICIPAL SERVICES CORP.
COLLECTION SERVICES
$220.93
AMBULANCE SERVICE -Total
$220.93
AMBULANCE SERVICE -Total
$11,816.77
25 HOTELTAX AEP IPSO
ELECTRIC USE
$20.41
JPMORGAN CHASE BANK
GRT SOUTHRN -WEB MAINT
$750.00
JPMORGAN CHASE BANK
GRT SOUTHRN -WEB PAGE
$600.00
JPMORGAN CHASE BANK
ZOOM.US -SUB FEE
$149.90
HOTEL TAX ECON DEV -Total $1,520.31
CITY GARAGE LABORIOVERHEAD -APRIL, 2 $139.58
11
Claims List - 4/21/2020
Fund
Vendor Name
Payable Description
Payment
Amount
25 HOTEL TAX
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MARCH,
$29.90
STRONG NEIGHBORHOODS -Total
$169.48
HOTELTAX -Total
$1,689.79
27 STORMWATER MANAGEMENT
ENVISION CIVIL CONTRACTORS LLC
REMOVEIRELOCATE 20 FT OF
$4,500.00
J.E DIRT WURX LLC
CONSTRUCTION SERVICES - E
$26,197.39
96TH STN DRAIN IMPROV -Total
$30,697.39
AEP IPSO
ELECTRIC USE
$308.36
JPMORGAN CHASE BANK
QUIKSERVICE -STEEL
$88.70
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$10.30
UNITED STATES CELLULAR
PW MONTHLY CELL PHONE
$34.04
CORPORATION
INV
STORMWATER- STORMWATER -Total
$441.40
STORMWATER MANAGEMENT
-Total
$31,138.79
34 VISION TAX
TULSA COUNTY CLERK
FILING FEE EASEMENT
$88.00
116TH /GARNETT INTERS IMPR -Total
$88.00
GUY ENGINEERING SERVICES INC
ENGINEERING SERVICES - E
$1,128.28
VSN RECAP GARNETT TO 129 -Total
$1,128.28
GARVER
ENGINEERING SERVICES - 11
$2,035.99
TULSA COUNTY CLERK
FILING FEE EASEMENT
$112.00
VSN RECAP MINGO TO GARNET - Total
$2,147.99
VISION TAX -Total
$3,364,27
35 PARK DEVELOPMENT
JPMORGAN CHASE BANK
HOME DEPOT - MATERIALS
$30.78
JPMORGAN CHASE BANK
LOWES -L BRACE
$11.94
JPMORGAN CHASE BANK
LOWES -TRASH CANS
$107.92
PARK DEV REDBUD PARK • Total
$150.64
PARK DEVELOPMENT •Total
$150.64
37 SALES TAX FIRE
AEP IPSO
ELECTRIC USE
$4,022.31
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - MARCH, 2
$11.94
CITY GARAGE
LABORIOVERHEAD- APRIL, 2
$2,279.00
CITY GARAGE
VEH PARTS PURCHASED -
$15.21
MAR
CITY OF OWASSO
WATER
$234.50
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MARCH,
$1,438.67
JPMORGAN CHASE BANK
AMAZON- MONITORS
$242.46
JPMORGAN CHASE BANK
AMER WASTE- RENTAL
$136.20
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
$26.98
JPMORGAN CHASE BANK
CAMFIL -AIR FILTERS
$139.46
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$54.98
JPMORGAN CHASE BANK
DELL - BATTERY
$96.99
JPMORGAN CHASE BANK
EMTEC -PEST CONTROL
$395.00
7
Claims List - 4/2112020
Fund Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE JPMORGAN CHASE BANK
IMAGENET- RENTAL
$440.17
JPMORGAN CHASE BANK
LOWES -PARTS
$30.97
JPMORGAN CHASE BANK
MULLIN- REPAIR
$1,815.93
JPMORGAN CHASE BANK
OFFICE DEPOT - KEYBOARD
$174.97
JPMORGAN CHASE BANK
OFFICE DEPOT -LEGAL PA
$11.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$72.25
JPMORGAN CHASE BANK
OREILLY- HEADLIGHT
$24.85
JPMORGAN CHASE BANK
SAFE KIDS -CERT FEE
$55.00
JPMORGAN CHASE BANK
SAMS -SOAP
$14.98
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$320.64
JPMORGAN CHASE BANK
STANDARD SPLY- SUPPLIE
$81.23
JPMORGAN CHASE BANK
STENSILS ONL- SUPPLIES
$28.04
JPMORGAN CHASE BANK
T &W -TIRE REPAIR
$30.00
JPMORGAN CHASE BANK
TIMMONS -FUEL
$1,205.79
JPMORGAN CHASE BANK
WALMART - SUPPLIES
$25.60
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$553.89
SALES TAX FUND -FIRE -Total
$13,979.01
SALES TAX FIRE - Total
$13,979.01
38 SALES TAX POLICE AEP /PSO
ELECTRIC USE
$3,445.01
CITY GARAGE
LABOR/OVERHEAD- APRIL, 2
$10,660.67
CITY GARAGE
VEH PARTS PURCHASED -
$4,876.09
MAR
CITY OF OWASSO
WATER
$28.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MARCH,
$6,032.30
JPMORGAN CHASE BANK
41MPRINT- SUPPLIES
$316.54
JPMORGAN CHASE BANK
ADVANCE AUTO -PARTS
$33.48
JPMORGAN CHASE BANK
AMAZON -SMALL TOOLS
$599.96
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$483.34
JPMORGAN CHASE BANK
AMAZON- UNIFORM
$49.49
JPMORGAN CHASE BANK
EB CAREER - REFUND
($160.76)
JPMORGAN CHASE BANK
FACEBOOK -AD
$25.00
JPMORGAN CHASE BANK
GADGET PRO - UNIFORM
$125.23
JPMORGAN CHASE BANK
GALLS- UNIFORM
$164.55
JPMORGAN CHASE BANK
GALLS -VEST
$1,225.20
JPMORGAN CHASE BANK
MEEKS -EQUIP
$268.00
JPMORGAN CHASE BANK
MEETING EXPENSE
$97.00
JPMORGAN CHASE BANK
NA RESCUE - SUPPLIES
$94.82
JPMORGAN CHASE BANK
OAKLEY- REFUND
($14.89)
JPMORGAN CHASE BANK
OAKLEY- UNIFORM
$181.89
JPMORGAN CHASE BANK
RISE ARMAMENT - RIFLES
$7,489.20
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$291.64
JPMORGAN CHASE BANK
SEW IT- ALTERATIONS
$60.03
Claims List - 4/21/2020
Fund Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE JPMORGAN CHASE BANK
SMARTSIGN- SUPPLIES
$124.16
JPMORGAN CHASE BANK
SPECIAL OPS- AWARDSIRE
$415.00
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM
$2,357.67
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORMS
$313.97
JPMORGAN CHASE BANK
THOMSON WEST -CLEAR AC
$782.00
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$115.64
KENT RIICHI INOUYE
RANGE PROJ MNGMT
$2,500.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$404.96
SUMNERONE INC
COPIER LEASE
$566.43
SUMNERONE INC
COPIER SERVICES
$83.38
SALES TAX FUND- POLICE -Total
$44,035.00
SALES TAX POLICE -Total
$44,035.00
39 SALES TAX STREETS AEPIPSO
ELECTRIC USE
$1,651.22
AEP /PSO
STREET LIGHTS
$6,560.01
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - MARCH, 2
$167.60
CITY GARAGE
LABORIOVERHEAD - APRIL, 2
$2,975.17
CITY GARAGE
VEH PARTS PURCHASED -
$83.16
MAR
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MARCH,
$1,086.94
JPMORGAN CHASE BANK
ANCHOR STONE -ROCK
$300.42
JPMORGAN CHASE BANK
ATWOODS- MATERIALS
$13.35
JPMORGAN CHASE BANK
DUNHAMS- ASPHALT
$37.62
JPMORGAN CHASE BANK
HOME DEPOT- LUMBER
$161.92
JPMORGAN CHASE BANK
LOWES- BRUSHES
$25.96
JPMORGAN CHASE BANK
LOWES- CONCRETE
$48.86
JPMORGAN CHASE BANK
LOWES- GLOVES
$59.94
JPMORGAN CHASE BANK
LOWES- GREASE
$11.96
JPMORGAN CHASE BANK
LOWES -KEYS
$15.48
JPMORGAN CHASE BANK
LOWES- LUMBER
$250.30
JPMORGAN CHASE BANK
LOWES- MATERIALS
$74.61
JPMORGAN CHASE BANK
LOWES -PAINT
$5.98
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$52.86
JPMORGAN CHASE BANK
LOWES -TOOLS
$186.35
JPMORGAN CHASE BANK
MAXWELL -PARTS
$169.00
JPMORGAN CHASE BANK
NORTHERN TOOL -SAW
$992.99
JPMORGAN CHASE BANK
OK OUTDOOR PWR- REPAIR
$25.00
JPMORGAN CHASE BANK
OREILLY -DEF
$281.96
JPMORGAN CHASE BANK
P &K -KEYS
$12.54
JPMORGAN CHASE BANK
STEPNPULL -DOOR PULLS
$129.80
JPMORGAN CHASE BANK
TIMMONS OIL -FUEL
$364.96
JPMORGAN CHASE BANK
TRACTOR SPLY -PARTS
$6.99
KIMLEY -HORN AND ASSOCIATES INC
SIGNAL UPGRADES
$12,610.00
9
Claims List - 4/21/2020
Fund
Vendor Name
Payable Description
Payment
Amount
39 SALES TAX STREETS
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$188.74
VERDIGRIS VALLEY ELECTRIC COOP
CHAMPION STREET LIGHT
$77.35
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
$6.32
SALES TAX FUND-STREETS -Total
$28,635.36
SALES TAX STREETS - Total
$28,635.36
40 CAPITAL IMPROVEMENTS
JPMORGAN CHASE BANK
REALTRUCK -VEH EQUIP
$1,099.99
JPMORGAN CHASE BANK
TINT SHOP - TINTING
$75.00
JPMORGAN CHASE BANK
UVS- EQUIPMENT
$9,604.33
CIP POLICE VEHICLES -Total
$10,779.32
GRADE LINE CONSTRUCTION
CONSTRUCTION SERVICES- F
$60,360.21
FY18.19 STREET REHAB - Total
$60,360.21
CAPITAL IMPROVEMENTS
-Total
$71,139.53
70 CITY GARAGE
AEP /PSO
ELECTRIC USE
$421.43
JPMORGAN CHASE BANK
BRENCO -PARTS
$610.54
JPMORGAN CHASE BANK
BUMP2BUMP -PARTS
$1,024.37
JPMORGAN CHASE BANK
CABLE TIES - SUPPLIES
$34.11
JPMORGAN CHASE BANK
FOSTERS- SERVICE
$436.60
JPMORGAN CHASE BANK
FRIDAY PRTS -PARTS
$42.85
JPMORGAN CHASE BANK
GOODYEAR -TIRES
$1,534.80
JPMORGAN CHASE BANK
HESSELBEIN -PARTS
$1,990.02
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
$404.82
JPMORGAN CHASE BANK
JAM DISTR -PARTS
$1,414.50
JPMORGAN CHASE BANK
JIM GLOVER -PARTS
$137.50
JPMORGAN CHASE BANK
JUSTANSWR -DIAG PRGM
$5.00
JPMORGAN CHASE BANK
LENOX- TOWING
$85.00
JPMORGAN CHASE BANK
MARC MILLER -PARTS
$79.42
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$9.38
JPMORGAN CHASE BANK
OREILLY -PARTS
$474.38
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
$264.76
JPMORGAN CHASE BANK
ROBERTSON -WHEEL ALIGN
$63.00
JPMORGAN CHASE BANK
ROUTE 66 -PARTS
$219.60
JPMORGAN CHASE BANK
SW TRAILER -PARTS
$1,052.69
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$204.92
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
$55.26
CITY GARAGE -Total
$10,564.95
CITY GARAGE -Total
$10,564.95
76 WORKERS' COMP SELF -INS
CITY OF OWASSO IMPRESTACCOUNT
WORKERS COMP CLAIMS
$11,564.30
STATE OF OKLAHOMA
OWN RISK APPL FEE - WC
$1,000.00
UNITED SAFETY & CLAIMS INC
UNITED SAFETY CLAIMS
$1,65833
WORKERS' COMP SELF -INS -Total
$14,222.63
10
Claims List - 4/21/2020
Fund Vendor Name Payable Description Payment
Amount
76 WORKERS' COMP SELF -INS -Total $14,222.63
77 GENERAL LIABILITY- PROPERT ELIZABETH ANNE CHILDS MISC MEETINGS AND DRAFTS $1,935.00
GEN LIAB -PROP SELF INS -Total $1,935.00
GENERAL LIABILITY - PROPERT - Total $1,935.00
City Grand Total $343,893.78
17
TO: The Honorable Mayor and City Council
FROM: Jason Woodruff
Deputy Chief of Police
SUBJECT: Acceptance of Owasso Police Department Headquarters Renovation Project
and Authorization for Final Payment
DATE: April 17, 2020
BACKGROUND:
On February 20, 2018, the City Council awarded construction bids totaling $3,132,513.00 for the
renovation of the Owasso Police Department headquarters facility. Additionally, the City
Council awarded a contract to Nabholz Construction Corporation for construction
management services in the amount of $501,888.28. Additional expenses included $310,000 for
architectural and engineering fees, $250,000.00 for furniture and fixtures, and $257,033.09 for a
717o contingency fund for unexpected expenses uncovered during the project. The
management contract awarded to Nabholz Construction Corporation included a guaranteed
maximum price of $3,933,934.37 for the project.
During the project, a design issue was discovered that impacted the planned improvements to
the storm water drainage system on the western portion of the project. The cost of the
proposed engineering changes to rectify the issue was estimated to exceed the legal change
order threshold; therefore, a partial re -bid was required to implement the changes. Bids were
subsequently solicited and on June 29, 2018, the City Council awarded the bid to D -Kerns
Construction in the amount of $49,900.00. A credit of $12,435.00 was provided by D -Kerns
Construction for uncompleted work from the original bid scope, making the total cost $37,464.00
for the unforeseen changes to the storm water drainage system. This expense was absorbed
from the existing contingency fund and did not impact the guaranteed maximum price of the
project.
All major projects have now been completed on the Owasso Police Department headquarters
facility renovation. The work has been inspected by City staff and deemed to be satisfactory;
therefore, final payment and acceptance of the project are warranted, along with a Prime
Contract Change Order to balance out the project.
The final payment of $30,582.13 to Nabholz Construction Corporation will result in a balance to
finish, or funds remaining in the project that were not utilized. The original contract value or
guaranteed maximum price of this project was $3,933,934.37. Due to unused contingency funds
and unconsumed contractor general requirements, the final contract value is $3,899,110.45, a
project underrun of $34,823.92.
FUNDING:
Funding is available within the Capital Improvements Fund
RECOMMENDATION:
Staff recommends acceptance
Construction Corporation in the
against the contract.
ATTACHMENTS:
Police Department Headquarters Renovation Project
Page 2 of 2
of the project and authorization for final payment to Nabholz
amount of $30,582.13, which will result in no further billings
Pay Application # 14
Prime Contract Change Order 001
Pay Application # 15
APPLICATION AND CERTIFICATION FOR PAYMENT AUDOCUMEIVTG702 Pape 1 of 1 Pages
TO O WNER City of Owasso, OK
111 N. Main Street
FROM CONTRACTOR: Nabholz Construction Corporation
10319 E 54th St
Tulsa, OK 74146
PROJECT: Owasso Police Station
111 N. Main Street
Owasso, OK 74055
VIA.ARCHITECT: Police Facility Design Group
500 Grand Boulevard Suite 201A
Kansas City, MD
APPLICATION NO: 014
Distribution To:
DEDUCTIONS
OWNER
0.00
ARCHITECT
PERIOD TO: 4/25/2019
CONTRACTOR
TOTALS
PROJECT NOS: 03 -18 -2309
0.00
CONTRACT FOR: CONTRACT DATE: 2/1/2017
CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's Imowledge, information and
belief the Work covered by this Application for Payment has been completed in accordance with the
Application is made for payment, as shown below, in connection with the Contract Contract Document, that all amounts have been paid by the Contractor for Work for which previous
Continuation Sheet, AIA Document G703, is attached. Certificates for Payment were issued and payments received from the Owner, and that current
1. ORIGINAL CONTRACT SUM
2. Net change by Change Orders
3. CONTRACT SUM TO DATE (Line I ± 2)
4. TOTAL COMPLETED & STORED TO
DATE (Column G on G703)
S. RETAINAGE:
a. _ % of Completed Work $
(Column D + E on G703)
b. _ % of Stored Material $
(Column F on 0703)
Total Retainage (Lines 5a+ 5b or
Total in Column I of G703)
6. TOTAL EARNED LESS RETAINAGE
(Line 4 Less Line 5 Total)
7. LESS PREVIOUS CERTIFICATES FOR
PAYMENT (Line 6 from prior Certificate)
8. CURRENT PAYMENT DUE
9. BALANCE TO FINISH INCLUDING RETAINAGE
(Line 3 Less Line 6)
S 3,933,934.37
$ 0.00
$ 3,933,934.37
$ 3,899,110.45
0.00
0.00
$ 0.00
S 3,899,110.45
payment shown herein is now due.
CONTRACTOR: Nabhollz
By
Caleb Roveastine
State of: Oklahoma County of: Tulsa
Subscribed and sworn to be e t 17 day of
Notary Public: Deanna Bo
My Conums Ioa expires:
This document includes data prepared in conjunction with the Project that is deemed trade secret or
proprietary to Nabholz This document is shared with the Project team solely for use on this Project
consistent with the responsibilities of the Project team. The Recipients shall not duplicate, use, or
disclose, in whole or in part, to any person, entity, or parry outside the Project team without
Nabhole prior written authorization. ,
ARCHITECT'S CERTIFICATE FOR PAYMENT
3,868,528.32 In accordance with the Contract Documents, based on -site observation and the data comprising the application, the
$ Architect certifies to the Owner that to the best of the Ambitecfs knowledge, information and belief the Work has
30,582.13 progressed as indicated, the quality of the Work Is in accordance with the Contract Documents, and the Contractor is
$ entitled to Payment of the AMOUNT CERTIFIED.
$ 34,823.92
AMOUNT CERTIFIED $ 30,582.13
CHANGE ORDER SUMMARY
ADDITIONS
DEDUCTIONS
Total changes approved
in previous months by Owner
Total approved this Month
TOTALS
NET CHANGES by Change Order
(Attach explanation ifamount certified differs from the amount applied. Initial all figures on this
Application and on the Continuation Sheet that are changed with the amount certified)
ARCHITECT: Police Facility Design Group
By: Date: 4/14/2020
This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor
named herein. Issuance, payment and acceptance ofpayment are without prejudice to any rights of
the Owner or Contractor under this Contract.
AIA DOCUMENT G703- CONTINUATION SHEET FOR 0702 -1992 ADDITION- AIA -1992 THEAMERICAN INSTITUTE OFARCHITECTS, 1735 NEW YORK VENUE, N.W., WASHINGTON, D.C. 20006.5232
Users may obtain validation of this document by requesting of the license a completed AIA Document D401 • Certification of Documents's Authenticity
CONTINUATION SHEET AL4 DOCUMENT 003 PAGE OF PAGES
AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATION NO: 014
Contractor's signed certification is attached_ APPLICATION DATE: 10/17/2019
In tabulations below, amounts are slated to the nearest dollar. PERIOD TO: 4/25/2019
Use Column I on Contracts where variable retainage for line items may apply. ARCHITECT'S PROJECT NO: 03-18 -2309
ITEM
DESCRIPTION OF WORK
SCHEDULED
WORK COMPLETED
MATERIALS
TOTAL
BALANCE
RETAINAGE
FROM PREVIOUS
THIS PERIOD
NO.
VALUE
PRESENTLY
COMPLETED
TO
(17VARIABLE
APPLICATION
STORED
AND STORED
FMSH
RATE)
(NOTIN
TO DATE
009.02.01 - Demolition
$ 65,333.00
$ 0.00
100.00
Total Demolition
002
009.03.01- Concrete
$ 119,350.00
D -Kerns Construction
003
009.03.04 - Structural Precast
$ 163,400.00
Concrete
Arrowhead Precast
004
009.04.01- Masonry
$ 54,919.00
ProCraft Masonry
005
009.05.01 - Structural & Misc. Steel
$ 79,872.00
Fig Tree
006
009.06.03- Millwork
$ 117,856.00
Fadoo
007
009.07.01 - Sealants and
$ 12,682.00
Waterproofing
Oklahoma Roofing & Sheet Metal
006
009.07.04 - Roofing
$ 37,200.00
Atwell Roofing
009
009.08.01 - Wood Doors
$ 12,106.00
Winder
010
009.08.02 - Overhead Coiling Doors
$ 15,485.00
Johnson Equipment
011
009.08.03 - Glass & Glazing
$ 79,466.00
Coulter & Company
012
009.09.01 - Drywall & Ceilings
$ 164.760.00
M.L. Jones
013
009.09.03 -Tile and Commercial
$ 144,570.00
Flooring
PT Enterprises
014
009.09.05 - Painting
$ 86,575.00
Vale Painting
015
009.10.01 -Building Specialties
$ 25,337.00
Nabholz Construction
AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing
Contractor's signed certification is attached.
In tabulations below, amounts are stated to the nearest dollar.
Use Column I on Contracts where variable retainage for line items may apply.
APPLICATION NO: 014
APPLICATION DATE: 10/17/2019
PERIOD TO: 4/25/2019
ARCHITECTS PROJECT NO: 03 -18 -2309
PAGE 2 OF PAGES 3
ITEM
DESCRIPTION OF WORK
SCHEDULED
WORK CC
MPLETED
MATERIALS
TOTAL
BALANCE
RETAINAGE
FROM PREVIOUS
THIS PERIOD
NO,
VALUE
PRESENTLY
AND STORED
(G1C)
TO
(IF VARIABLE
APPLICATION
STORED
COMPLETED
FINISH
RATE)
TO DATE
016
009.10.02 - Doors, Frames,
93,550.00
Hardware
Builders Supply
017
009.10.03 - Signage
$ 18,606.00
A -Max Signs
018
009.21.01 - Fire Suppression
$ 40,000.00
Frazier Fire
019
009.23.01 - Plumbing & HVAC
$ 582,740.00
McIntosh Service
021)
00926.01 - Electrical Systems
$ 998,776.00
Colbum Electric
021
009.31.01 - Earthwork
$ 110,000.00
D -Kerns
022
009.32.01 - Asphalt Paving &
$ 36,330.00
Markings
Dunhams Asphalt Services
023
009.32.05 - Fencing
$ 61,300.00
Ranchers Pipe & Steel
024
009.32.07 - Lanscaping
$ 12,300.00
Allowance
025
Furniture Moving & Storage
$ 15.000.00
Allowance
026
Hardware Repairs /Replacement
$ 7,500.00
Allowance
027
3rd Party Material Testing Allowance
$ 10,000.00
028
Overhead Power Line Protection
$ 51000.00
Allowance
029
General Conditions
$ 184,065.64
030
General Requirements
$ 81,770.00
$ 66,372.29
$ 1,097.89
$ 67,470.18
82.51
$ 14,299.82
031
General Liability
$ 34,000.00
032
Builders Risk
$ 4,800.00
033
Performance and Payment Bonds
$ 22,400.00
034
Construction Manager Fee
$ 174,852.44
035
Contingency
$ 257,033.09
$ 236,508.99
92.01
$ 20,524.10
036
PreConstruction Fee
$ 5.000.00
ALA Document 0702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing
Contractor's signed certification is attacked.
In tabulations below, amounts are stated to the nearest dollar.
Use Column I on Contracts where variable retainage for line items may apply.
APPLICATION NO: 014
APPLICATION DATE: 10/17/2019
PERIOD TO: 4/25/2019
ARCHITECTS PROJECT NO: 03 -16 -2309
PAGE 3 OF PAGES 3
ITEM
DESCRIPTION OF WORK
SCHEDULED
WORK COMPLETED
MATERIALS
TOTAL
%
BALANCE
RETAINAGE
FROM PREVIOUS
THIS PERIOD
NO.
VALUE
PRESENTLY
AND STORED
(IF VARIABLE
APPLICATION
STORED
COMPLETED
FINISH
RATE)
TO DATE
(C -0)
DORE)
GRAND TOTALS $ 3,933,934.37 $ 3,898,012.56 $ 1,097.89 $ 0.00 $ 3,899,110.45 99.11 $ 34,823.92 $ 0.00
Users may obtain validation of this document by requesting of the license a completed AIA Document D401- Certification of Documents's Authencity
AIADOCUMENT G703- CONTINUATION SHEET FOR G702. 1992ADDITION -AIA -1992
THE AMERICAN INSTITUTE OFARCHITECTS, 1735 NEW YORK VENUE, N.W., WASHINGTON, D.C. 209065232 G703.1992
Owasso Police Station
111 N. Main Street
Date:
To Contractor:
Nabholz Construction Corporation
10319 E 54th Street
Tulsa, OK 74146
Project# 03.18 -2309
Tel: Fax:
Prime Contract Change Order
Nabholz Construction Corporation
Architect's Project No: 03 -16 -2309
Contract Date:
Contract Number: 031823095324
Change Order Number. 001
PROJECT CONFIDENTIAL
Property of Nabholz Construction Corporation Not for Duplication or Distribution
This document Includes data prepared in conjunction with the Project that is deemed trade secret or proprietary to Nabhob. This document is shared
with the Project team solely for use on this Project consistent with the responsibilities of the Project team. The Recipients short Fiat duplicatq use, or
disclose, in whole or in part, to any person, entity, or party outside the Project team without Nabhob.' prior written authorization.
The Contract is hereby revised by the following items:
Contract Reconciliation
PCO
Description
Prime Contract Change Omer also updates Substantial completion of foul phase of the project to be February 15, 2019
Amount
The original Contract Value was $3,933,934.37
Sum of changes by prior Prime Contract Change Orders $0.00
The Contract Value prior to this Prime Contract Change Order was $3,933,934.37
The Contract Value will be changed by this Prime Contract Change Order in the amount of ($34,823.92)
The new Contract Value including this Prime Contract Change Order will be $3,999,110.45
The revised Substantial Completion date as of this Prime Contract Change Order is February 15, 2019
Police Facility Design Group
ARCHITECT
500 Grand Boulevard Suite 201A
Kansas City, MO
Address
By Amanda Prince
SIGNATURE
DATE 4/14/2020
Nabholz Construction
CONTRACTOR
10319 E 54th Street
Tulsa, OK 74146
Address
By Caleb RovensOnne
SIGNATURE
DATE
City of Owasso, OK
OWNER
111 N. Main Street
Owasso, OK 74055
Address
By Warren Lehr
SIGNATURE
DATE
Prolog Manager Printed on: 10/18/2019 Nabholz Pago 1
APPLICATION AND CERTIFICATION FOR PAYMENT AU DOCUMENT 0702 Paqe 1 of 1 Paqes
TO OWNER City of Owasso, OK PROJECT: Owasso Police Station APPLICATION NO: 015 Distribution To:
111 N. Main Street 111 N. Main Street OWNER
Owasso, OK. 74055 iLH�I ARCHITECT
PERIOD TO: 10/25/2019 CONTRACTOR
FROM CONTRACTOR: Nabholz Construction Corporation VIA.ARCHITECT: Police Facility Design Group
10319 E 54th St 500 Grand Boulevard Suite 201A
Tulsa, OK 74146 Kansas City, MO PROTECT NOS: 03 -18 -2309
CONTRACTFOR: CONTRACT DATE: 2/1 /2017
CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and
belief the Work covered by this Application for Payment has been completed in accordance with the
Application is made for payment, as shown below, in connection with the Contract Contract Document, that all amounts have been paid by the Contractor for Work for which previous
Continuation Sheet, AIA Document G703, is attached. Certificates for Payment were issued and payments received from the Owner, and that current
payment shown herein is now due.
1. ORIGINAL CONTRACT SUM
1 Net change by Change Orders
3. CONTRACT SUM TO DATE (Line 1+ 2)
4. TOTAL COMPLETED & STORED TO
DATE (Column G on 0703)
5. RETAINAGE:
a. _ % of Completed Work
(Column D + E on G703)
b. % of Stored Material
(Colman F on 0703)
Total Retainage (Lines 5a +5b or
Total in Column I of 0703)
6. TOTAL EARNED LESS RETAINAGE
(Line 4 Less Line 5 Total)
7. LESS PREVIOUS CERTIFICATES FOR
PAYMENT (Line 6 from prior Certificate)
8. CURRENT PAYMENT DUE
9. BALANCE TO FINISH INCLUDING RETAINAGE
(Line 3 Less Line 6)
$ 3,933,934.37
$ (34,823.92
$ 3,899,110.45
3,899,110.45
$ 0.00
CHANCE ORDER SUMMARY
ADDITIONS
DEDUCTIONS
Total changes approved
in previous months by Owner
Total approved this Month
34,823.92
TOTALS
34,823.92
NET CHANGES by Change Order
(34,823.92)
CONTRACTOR: Nabholtz
By: Date:
Caleb Rovenstine
State of: Oklahoma County of:
Subscribed and sworn to befor
Notary Public: Deanna
My Commission expires:
This document includes data prepared in conjunction with the Project that is deemed trade secret or
proprietaryto Nabholz. This document is abated with the Project team solely foruse on this Project
consistent with the responsibilities of the Project team The Recipients shall not duplicate, use, or
disclose, in whole or in part, to any person, entity, or party outside the Project team without
Nabholz' prior written authorization.
ARCHITECT'S CERTIFICATE FOR PAYMENT
In acconlance with the Contract Documents, based on -site observation and the data comprising the application, the
Architect certifies to the Owner that to the best of the Architect's knowledge, information and belief the Work has
progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is
entitled to Payment of the AMOUNT CERTIFIED.
AMOUNT CERTIFIED $ 0.00
(Attach explanation if amount cart fed differs from the mnotott applied. Initial all figures on this
Application and on the Continuation Sheet drat me changed with the amount certified.)
Police Facility Design Group
By: Date: 4/14/2020
This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor
named heroin Issuance, payment and acceptance ofpayment are without prejudice to any rights of
the Owner or Contractor under this Contract.
AIA DOCUMENT 0703- CONTINUATION SHEET FOR 6702 -1992 ADDITION -AIA -1992 THE AMERICAN INSTITUTE OF ARCHITECTS, 1736 NEW YORK VENUE, N.W., WASHINGTON, D.C.20006-6232
Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Documents's Authenticity
CONTINUATION SHEET AIADOCUMENTG703 PAGE OF PAGES
AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATION NO: 015
Contractor's signed certification is attached. APPLICATION DATE: 10/1812019
In tabulations below, amounts are stated to the nearest dollar. PERIOD TO: 1 0/2 512 01 9
Use Column I on Contracts where variable retainage for line items may apply.
ARCHITECTS PROJECT NO: 03-18 -2309
ITEM
DESCRIPTION OF WORK
SCHEDULED
WORK COMPLETED
MATERIALS
TOTAL
BALANCE
RETAINAGE
FROM PREVIOUS
THIS PERIOD
NO.
VALUE
PRESENTLY
COMPLETED
TO
(IF VARIABLE
APPLICATION
STORED
AND STORED
FINISH
001
009.02.01 - Demolition
$ 65,333.00
100.00
$ 0.00
Total Demolition
002
009.03.01 - Concrete
$ 119,350.00
D -Kerns Construction
003
009.03,04 - Structural Precast
$ 163,400.00
Concrete
Arrowhead Precast
004
009.04.01- Masonry
$ 54,919.00
ProCraft Masonry
005
009.05.01 - Structural & Misc. Steel
$ 79,872.00
Fig Tree
006
009.06.03 - Millwork
$ 117,856.00
Pedro
007
009.07.01 - Sealants and
$ 12,682.00
Waterproofing
Oklahoma Roofing & Sheet Metal
008
009.07.04 - Roofing
$ 37,200.00
Atwell Roofing
009
009.08.01 -Wood Doors
$ 12,106.00
Winder
010
009.08.02 - Overhead Culling Doors
$ 15,485.00
Johnson Equipment
011
009.08.03 - Glass & Glazing
$ 79,466.00
Coulter & Company
012
009.09.01 - Drywall & Ceilings
$ 164,760.00
M.L. Jones
013
009.09.03 -Tile and Commercial
$ 144,570,00
Flooring
PT Enterprises
014
009.09.05 - Painting
$ 86.575.00
Vale Painting
015
009.10.01 - Building Specialties
$ 25,337.00
Nabholz Construction
AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing
Contractor's signed certification is attached.
In tabulations below, amounts are stated to the nearest dollar.
Use Column I on Contracts where variable retainage for line items may apply.
APPLICATION NO: 015
APPLICATION DATE: 10/18/2019
PERIOD TO: 10/25/2019
ARCHITECTS PROJECT NO: 03 -18 -2309
PAGE 2 OF PAGES 3
ITEM
DESCRIPTION OF WORK
SCHEDULED
WORK COMPLETED
MATERIALS
TOTAL
BALANCE
RETAiNAGE
FROM PREVIOUS
THIS PERIOD
NO.
VALUE
PRESENTLY
AND STORED
(G /C)
TO
(IF VARIABLE
APPLICATION
STORED
COMPLETED
FINISH
RATE)
016
009.10.02- Doors, Frames,
$ 93,550.00
0.00
Hardware
Builders Supply
017
009.10.03 - Signage
$ 18,606.00
100.00
A -Max Signs
018
009.21.01 -Fire Suppression
$ 40,000.00
Fraser Fire
019
009.2101 - Plumbing & HVAC
$ 582,740.00
McIntosh Service
020
009.26.01 - Electrical Systems
$ 998,776.00
Colbum Electric
021
009.31.01 - Earthwork
$ 110,000.00
D -Kerns
022
009.32.01 - Asphalt Paving &
$ 36,330.00
Markings
Dunhams Asphalt Services
023
009.32.05 - Fencing
$ 61,300.00
Ranchers Pipe & Steel
024
009.32.07 - Lanscaping
$ 12.300.00
Allowance
025
Furniture Moving & Storage
$ 15,000.00
Allowance
026
Hardware Repairs / Replacement
$ 7,500.00
allowance
027
3rd Party Material Testing Allowance
$ 10,000.00
028
Overhead Power Line Protection
$ 5,000.00
Allowance
029
General Conditions
$ 184,065.64
030
General Requirements
$ 81,770.00
$ 67,470.18
$ 14,299.82
$ 81,770.00
031
General Liability
$ 34,000.00
032
Builders Risk
$ 4,800.00
033
Performance and Payment Bonds
$ 22,400.00
034
Construction Manager Fee
$ 174,852.44
035
Contingency
$ 257,033.09
036
PreConstruction Fee
$ 5,000.00
AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing
Contractor's signed certification is attached.
In tabulations below, amounts are stated to the nearest dollar.
Use Column I on Contracts where variable retainage for line items may apply.
APPLICATION NO: 015
APPLICATION DATE: 10/18/2019
PERIOD TO: 1 0/2 512 01 9
ARCHITECT'S PROJECT NO: 03 -1 8-2309
PAGE 3 OF PAGES 3
ITEM
NO.
DESCRIPTION OF WORK
SCHEDULED
VALUE
WORK CO LETED
MATERIALS
PRESENTLY
STORED
TOTAL
AND STORED
COMPLETED
TO DATE
BALANCE
TO
FINISH
RETAINAGE
(IF VARIABLE
RATE)
FROM PREVIOUS
APPLICATION
THIS PERIOD
037
Contract Reconciliation Change Order
($ 34,823.92)
$ 0.00
100.00
GRAND TOTALS
$ 3,899,110.45
Users may obtain validation of this document by requesting of the license a completed AIA Document D401- Certification of Documents's Authencity
AIA DOCUMENT G703- CONTINUATION SHEET FOR G702- 1992AODrrION -AIA -1992
THEAMERICAN INSTITUTE OFARCHITECTS, 1735 NEW YORK VENUE, N.W. WASHINGTON, D.C. 200065232
G703.1992
TO: The Honorable Mayor and City Council
FROM: Scott Chombless
Chief of Police
SUBJECT: Friends of the Owasso Police Donation
DATE: April 17, 2020
BACKGROUND:
Following a police department request to fund a replacement for an existing K -9, the foundation
Friends of the Owasso Police Department (FOOP) is donating $10,000 to the police department.
FOOP has had a long standing goal of funding the department's K -9 program, including
purchasing dogs to replace dogs that are retiring. The department is soon retiring K -9 Shadow
and the donation will pay the full amount of the purchase of a new dog.
FOOP has been invaluable to police operations since its original founding in 2014. Their
contributions have purchased several K -9s, bullet resistant vest covers, hearing protection, lights
for rifles, ballistic shields, Kevlar helmets, TASERs, honor guard uniforms, rifle resistant vests,
cameras, rifle tripods, investigative equipment, and provided funding for a construction project
at the firearms range. The safety of officers and their capability to serve Owasso's citizens has
been greatly enhanced from the tireless efforts of FOOP. The foundation relies on the
benevolence of individual citizens and Owasso businesses in its fundraising efforts. The donations
by citizens and businesses are a great example of community partnership in crime prevention
and support for the police department.
RECOMMENDATION:
Staff recommends acceptance of the donation from Friends of the Owasso Police and approval
of a budget amendment in the General Fund, increasing the estimated revenue and the
appropriation for expenditures in the Police Department by $10,000.
TO: The Honorable Mayor and City Council
FROM: Roger Stevens
Public Works Director
SUBJECT: Right -of -Way Acquisition
East 1 16th Street North from Mingo to Garnett Road Roadway Improvements
DATE: April 17, 2020
BACKGROUND:
City staff is currently involved in the acquisition of right -of -way and easements for East 116th
Street North Roadway Improvements from Mingo to Garnett Road. Negotiations for the
purchase of 4,500 square feet of right -of -way, 2,400 square feet of permanent easement,
15,599.90 square feet of temporary easement, and damages from Janrol Holdings, LLC, located
at 9610 East 116th Street North, have been successfully completed and staff is seeking City
Council authorization for payment.
DESCRIPTION /PURCHASE PRICE:
The offer for the right -of -way is 3.00 per square foot, for the purchase price of $13,500.00.
Compensation for permanent and temporary easement, and damages in the amount of
$100,222.00 is in addition to the right -of -way, for a total cost of $113,722.00.
FUNDING:
Funding for this purchase is included in the project from the Vision Recapture Fund.
RECOMMENDATION:
Staff recommends authorization for payment to Janrol Holdings, LLC, of Owasso, Oklahoma in
the amount of $113,722.00 for the acquisition of right -of -way, easement, and compensation for
damages at 9610 East 116th Street North.
ATTACHMENTS:
Agreement Letter
Site Map
March 30, 2020
Janrol Holdings, LLC
Roland A Kriley
9610 E 110h N
Owasso.Ok 74055
RE: City of Owasso
116'h - N. Garnett to Mingo Widening Project
Parcel 17
The City of Owasso has reviewed your counter offer dated March 12, 2020 and the
impact of the project. They propose the following revised offer.
The City of Owasso will increase the amount to $113 722.00 for the 4,500.00 square
feet of new right of way, 2,400.00 of utility easement and 15,599.90 for the temporary
easements. This offer includes damages of $96,622.00. This revised offer is broken
down as follows.
1. ROW $13,500.00
2. Utility Easement $3,600.00
3. Sign Relo. & Elec. $11,751.00
4. New gate & Elec. control $14,716.00
5. Security Cameras $2,000.00
6. Dumpster Enclosure & Relo $2,000.00
7. Aerobic Installation $6,200.00
8. Office Relocation $59,955:00W
As a note, the damages listed as items 3 through 8 are per the bids you provided. The
City has been very accommodating with the negotiations and have been willing to help
you through this process. Also as much as they would like to the City is not allowed,
by statute, to provide funds for the "pain and suffering" damages.
If this offer meets with your approval, I would request that you acknowledge with your
signature below. I will need to obtain this signed letter and the enclosed W -9 to
present it to City Council for final approval. It will take about three weeks in order to
obtain the check. A partial release of mortgage will be needed if applicable.
If you have any questions please feel free to contact me at the number listed above to
discuss this project.
mike®terraacqulsition.com • 918.605.1436 • 8458 S. College Avenue • Tulsa, OK 74137
Sincerely,
Agreed to:
Janrol Holdings, LLC
Date
Mike R. Craddock LLC
Terra Acquisition Services
Cc Roger Stevens, Public Works Director City of Owasso
mike ®terraacquisition.com • 918.605.1436 • 8458 S. College Avenue • Tulsa, OK 74137
Nobel System GeoViewer
Land Acquisition - E 116 St N Roadway Improvements from Mingo to Garnett Rd
1" =122 ft Janrol Holdings, LLC 1 04/13/2020
This map may re resents a _isual display of related geographic information. Data provided here on is not guarantee of acutual field conditions. To be sure of complete accuracy, please contact the
https: / /new.geoviewer.io /maps ?t= dcl096ccbf4fOcl d7lec4a4409c9e8l5
Page 1 of 1
4/13/2020
TO: The Honorable Mayor and City Council The Honorable Chair and Trustees Owasso Public Works Authority
FROM: Linda Jones, Finance Director
SUBJECT: Authorization of Sales Tax Revenue Note, Series 2020
DATE: April 17, 2020
BACKGROUND:
In October of 2003, Owasso citizens voted to approve changes to the third -penny sales tax
ordinance. According to Ordinance 763, the purpose of the third -penny sales tax is "to provide
revenues to finance or fund capital projects and related costs, to include debt service on
obligations issued to finance said capital projects." The ordinance includes the requirement that
"said capital projects" are to be reviewed "by the Capital Improvements Committee, approved
by the City Council by resolution, with oversight given by the Citizens' Watchdog Committee
established by the City Council."
On June 18, 2019, Council approved Resolution 2019 -13, which identified approximately $98
million in capital improvement projects, of which, approximately $78 million require third -penny
sales tax funding. The third -penny sales tax generates approximately $9 million per year, of
which, approximately $4 million is currently committed annually for existing debt service.
Currently, approximately $28 million remains to be funded from future years' collections.
As has been discussed with Council on multiple occasions, authorized Capital Improvement
Projects (CIP) will require approximately six years of sales tax revenues to fund. At the October
2017 work session, staff outlined the need for future financing of capital projects to enable the
City to advance the progress of approved CIP projects without delay.
On March 17, 2020, the Owasso Public Works Authority (OPWA) approved execution of
professional services agreements for financial advisor and bond counsel services related to the
issuance of debt to be repaid over a 12 -year period for the purposes of funding third -penny
capital projects.
SALES TAX REVENUE NOTE, SERIES 2020:
The proposed $12 million Series 2020 Sales Tax Revenue Note would include approximately $1.5
million for reimbursement of the 11301 North Mingo Road and 10000 East 1 16th Street North land
purchase related costs, as well as funds for various street projects including the Garnett Road
widening from East 106th Street North to East 116th Street North, and the intersection of East 106th
Street North and North 145th East Avenue. The Note would be repaid from the third -penny sales
tax over a twelve -year period.
City Council Resolution 2020 -13 authorizes the OPWA to issue its Sales Tax Revenue Note, Series
2020. OPWA Resolution 2020 -03 authorizes the issuance of a $12,000,000 Sales Tax Revenue
Note, Series 2020. As a public trust of the City, the OPWA cannot incur debt without the
approval of the City Council.
Both resolutions approve waiver of competitive bidding and authorizes the note to be sold on a
negotiated basis. Both resolutions also ratify and confirm existing agreements between the City
and the OPWA, provides various other requirements of the financing, and authorizes the
execution of all documents related to the transaction including a pledge of certain sales fax
revenues.
CITY COUNCIL RECOMMENDATION:
Staff recommends approval of Resolution 2020 -13, authorizing the issuance of debt in the
aggregate principal amount of $12,000,000 by the Owasso Public Works Authority.
OPWA RECOMMENDATION:
Staff recommends approval of Resolution 2020 -03, authorizing the issuance of a Series 2020 Sales
Tax Revenue Note in the aggregate principal amount of $12,000,000. Staff further recommends
amendment of the Owasso Public Works Authority budget to increase appropriations for both
revenues and expenditures by $12,000,000.
ATTACHMENTS:
City Council Resolution 2020 -13
OPWA Resolution 2020 -03
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2020-13
A RESOLUTION APPROVING THE INCURRENCE OF INDEBTEDNESS BY THE OWASSO
PUBLIC WORKS AUTHORITY (THE "AUTHORITY ") ISSUING ITS SALES TAX REVENUE NOTE,
SERIES 2020 (THE "NOTE "); PROVIDING THAT THE ORGANIZATIONAL DOCUMENT
CREATING THE AUTHORITY IS SUBJECT TO THE PROVISIONS OF THE NOTE INDENTURE,
AUTHORIZING THE ISSUANCE OF SAID NOTE; WAIVING COMPETITIVE BIDDING WITH
RESPECT TO THE SALE OF SAID NOTE AND APPROVING THE PROCEEDINGS OF THE
AUTHORITY PERTAINING TO THE SALE OF SAID NOTE; RATIFYING AND CONFIRMING
A SALES TAX AGREEMENT BY AND BETWEEN THE CITY OF OWASSO, OKLAHOMA (THE
"CITY ") AND THE AUTHORITY PERTAINING TO THE YEAR -TO -YEAR PLEDGE OF CERTAIN
SALES TAX REVENUES; AND CONTAINING OTHER PROVISIONS RELATING THERETO
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA:
SECTION 1. INDEBTEDNESS AUTHORIZED. The Owasso Public Works Authority (the
"Authority ") is hereby authorized to incur an indebtedness by the issuance of its Sales Tax
Revenue Note, Series 2020 in the amount of $12,000,000, according to the terms and
conditions of a Note Indenture dated as of December 1, 2004, as previously supplemented
and amended, and as further supplemented and amended by a Series 2020 Supplemental
Note Indenture, all by and between the Authority and BancFirst, as successor Trustee to RCB
Bank (collectively, the "Note Indenture "), provided that said Note shall never constitute a
debt of the City of Owasso, Oklahoma (the "City ").
SECTION 2. ORGANIZATIONAL DOCUMENT SUBJECT TO NOTE INDENTURE. The
organizational document creating the Authority, is hereby made subject to the terms of the
Note Indenture authorizing the issuance and securing the payment of the Note as more
fully described in Section 1 hereof.
SECTION 3. WAIVING COMPETITIVE BIDDING: APPROVAL OF SALE PROCEEDINGS. The
waiving of competitive bidding for the sale of the Note and the sale of said Note by the
Authority to at a price of par, is hereby approved.
SECTION 4. SALES TAX AGREEMENT. The Sales Tax Agreement dated as of December
1, 2004, between the City and the Authority (the "Sales Tax Agreement "), which Sales Tax
Agreement pertains to a year -to -year pledge of certain sales tax revenue as security for the
Note, is hereby ratified and confirmed.
SECTION 5. AUTHORIZING EXECUTION. The Mayor or Vice Mayor and City Clerk or
Deputy City Clerk of the City representing the City at the closing of the above - referenced
note issue are hereby authorized to execute and deliver on behalf of the City any and all
certifications and documentation necessary or attendant to the delivery of the Note, as
directed by Bond Counsel.
[Remainder of Page Intentionally Left Blank]
PASSED AND APPROVED THIS 21 ST DAY OF APRIL, 2020.
CITY OF OWASSO, OKLAHOMA
(SEAL)
Chris Kelley, Mayor
ATTEST:
Juliann M. Stevens, City Clerk
OWASSO PUBLIC WORKS AUTHORITY
RESOLUTION NO. 2020-03
A RESOLUTION AUTHORIZING THE OWASSO PUBLIC WORKS AUTHORITY (THE
"AUTHORITY ") TO ISSUE ITS SALES TAX REVENUE NOTE, SERIES 2020 (THE "NOTE ") IN
THE AGGREGATE PRINCIPAL AMOUNT OF $12,000,000; WAIVING COMPETITIVE
BIDDING AND AUTHORIZING THE NOTE TO BE SOLD ON A NEGOTIATED BASIS;
RATIFYING AND CONFIRMING A SALES TAX AGREEMENT BY AND BETWEEN THE CITY
AND THE AUTHORITY PERTAINING TO A YEAR -TO -YEAR PLEDGE OF CERTAIN SALES
TAX REVENUE; APPROVING AND AUTHORIZING EXECUTION OF A SUPPLEMENTAL
NOTE INDENTURE AUTHORIZING THE ISSUANCE AND SECURING THE PAYMENT OF THE
NOTE; PROVIDING THAT THE ORGANIZATIONAL DOCUMENT CREATING THE
AUTHORITY IS SUBJECT TO THE PROVISIONS OF THE NOTE INDENTURE; AUTHORIZING
AND DIRECTING THE EXECUTION OF THE NOTE AND OTHER DOCUMENTS RELATING
TO THE TRANSACTION; AND CONTAINING OTHER PROVISIONS RELATING THERETO
NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS
AUTHORITY:
SECTION 1. INDEBTEDNESS AUTHORIZED. The Owasso Public Works Authority (the
"Authority ") is authorized to incur an indebtedness by the issuance of its Sales Tax Revenue
Note, Series 2020 for and on behalf of the City of Owasso, Oklahoma (the "City "), in the
aggregate principal amount of $12,000,000.00 (the "Note ") for the purpose of (i) financing
certain capital improvements benefiting the City, including land acquisition and certain
street improvements, all along with related costs; and (ii) paying certain costs associated
with the issuance of the Note. The Note shall bear interest at the rate of _% per annum.
The principal installments on the Note shall be paid as set forth on Exhibit "A" hereto.
SECTION 2. COMPETITIVE BIDDING WAIVED. Competitive bidding on the sale of said
Note is waived and the Note is authorized to be sold to (the "Purchaser "), at
a price of par.
SECTION 3. SALES TAX AGREEMENT. The Sales Tax Agreement dated as of December
1, 2004, between the City and the Authority (the "Sales Tax Agreement "), which Sales Tax
Agreement pertains to a year -to -year pledge of certain sales tax revenue as security for the
Note, is hereby ratified and confirmed.
SECTION 4. SUPPLEMENTAL NOTE INDENTURE. The Series 2020 Supplemental Note
Indenture by and between the Authority and BancFirst, as Trustee, as said Series 2020
Supplemental Note Indenture supplements and amends a Note Indenture dated as of
December 1, 2004, as previously supplemented and amended, each by and between the
Authority and the Trustee, as successor trustee bank to RCB Bank (collectively, the "Note
Indenture "), authorizing the issuance of and securing the payment of the Note approved
in Section 1 hereof, is hereby approved and the Chairman or Vice Chairman and Secretary
or Assistant Secretary of the Authority are authorized and directed to execute and deliver
same for and on behalf of the Authority.
SECTION 5. ORGANIZATIONAL DOCUMENT SUBJECT TO THE NOTE INDENTURE. The
organizational document creating the Authority is subject to the provisions of the Note
Indenture referenced in Section 4 hereof.
SECTION 6. EXECUTION OF NECESSARY DOCUMENTS. The Chair or Vice -Chair and
Secretary or Assistant Secretary of the Authority are hereby authorized and directed on
behalf of the Authority to execute and deliver the Note to the Purchaser, upon receipt of
the purchase price and are further authorized and directed to execute all necessary
documentation and closing and delivery papers required by Bond Counsel; approve the
disbursement of the proceeds of the Note, including any costs of issuance; to approve and
make any changes to the documents approved by this Resolution, for and on behalf of the
Authority, the execution and delivery of such documents being conclusive as to the
approval of any changes contained therein by the Authority; and to execute, record and
file any and all the necessary financing statements and security instruments, including but
not limited to the documents approved hereby, and to consummate the transaction
contemplated hereby.
[Remainder of Page Intentionally Left Blank]
PA
PASSED AND APPROVED THIS 21 ST DAY OF APRIL, 2020.
THE OWASSO PUBLIC WORKS AUTHORITY
(SEAL)
Chris Kelley, Chair
ATTEST:
Juliann M. Stevens, Secretary
EXHIBIT "A"
[Principal Payment Schedule]
Pavment Date Principal Amount
December 1, 2020 L $425,000
June 1, 2021
450,000
December 1, 2 021
455,000
June 1, 2022
459,000
December 1, 2022
464 000
June 1, 2023
468,000
December 1, 2023
473,000
June 1, 2024
478,000
December 1, 2024
483,000
June 1, 2025
488,000
December 1, 2025
492,000
June 1, 2026
497,000
December 1, 2026
502,000
June 1, 2027
507,000
December 1, 2027 [ l
512,000
June 1, 2028
517,000
December 1, 2028
523,000 = <t
June 1, 2029
528,000
December 1, 2029
533,000
June 1, 2030
538,000
December 1, 2030
544,000
June 1, 2031
549,000
December 1, 2031
555,000
June 1, 2032
560,000
TO: The Honorable Mayor and City Council
FROM: Linda Jones, Finance Director
SUBJECT: Auditing Services Request for Proposal
DATE: April 17, 2020
BACKGROUND:
The City Charter and state statutes require that an independent accountant perform an audit of
the City's finances annually. The contract for auditing services with RSM, LLP ended at the
completion of fhe FY 2018-2019 audit.
Since a Request for Proposal had not been sought by the City since 2006, the Audit Committee
recommended on January 14, 2020, that the City seek proposals for the FY 2019 -2020 audit. A
Request for Proposal was issued in February, and proposals for auditing services were received in
March from the following four firms:
• BKD, CPAs & Advisors
• BT &Co.
• HSPG & Associates
• RSM, LLC
The Audit Committee met and evaluated the audit proposals on April 14, 2020, based on the
following qualifications:
• Qualified to perform governmental audits in Oklahoma
• Experienced with auditing governmental entities who received recognition for
excellence in reporting by the Governmental Finance Officers Association
• Experienced with performing federal grant single audits
• Offers continuing education to both staff and clients in governmental accounting
• Committed to providing qualified and experienced governmental auditing staff
After thorough evaluation and discussions, the Owasso Audit Committee voted to recommend
Council approval of a contract with BT & Co., PA for performance of auditing services for the
year ending June 30, 2020, with options to renew for four additional years.
RECOMMENDATION:
Staff recommends approval of a contract with BT & Co., PA, of Topeka, Kansas, for the fiscal
year ending June 30, 2020, in the amount of $49,000 for auditing services related to the City and
its Trust Authorities and $4,000 each for any Federal grant audits required under the Single Audit
Act.
ATTACHMENT:
BT & Co., PA Audit Engagement Letter
"RAIE'REAL E1101 -REAL C-1.1
- REAL
TO: The Honorable Mayor and City Council
FROM: Linda Jones, Finance Director
SUBJECT: Auditing Services Request for Proposal
DATE: April 17, 2020
BACKGROUND:
The City Charter and state statutes require that an independent accountant perform an audit of
the City's finances annually. The contract for auditing services with RSM, LLP ended at the
completion of fhe FY 2018-2019 audit.
Since a Request for Proposal had not been sought by the City since 2006, the Audit Committee
recommended on January 14, 2020, that the City seek proposals for the FY 2019 -2020 audit. A
Request for Proposal was issued in February, and proposals for auditing services were received in
March from the following four firms:
• BKD, CPAs & Advisors
• BT &Co.
• HSPG & Associates
• RSM, LLC
The Audit Committee met and evaluated the audit proposals on April 14, 2020, based on the
following qualifications:
• Qualified to perform governmental audits in Oklahoma
• Experienced with auditing governmental entities who received recognition for
excellence in reporting by the Governmental Finance Officers Association
• Experienced with performing federal grant single audits
• Offers continuing education to both staff and clients in governmental accounting
• Committed to providing qualified and experienced governmental auditing staff
After thorough evaluation and discussions, the Owasso Audit Committee voted to recommend
Council approval of a contract with BT & Co., PA for performance of auditing services for the
year ending June 30, 2020, with options to renew for four additional years.
RECOMMENDATION:
Staff recommends approval of a contract with BT & Co., PA, of Topeka, Kansas, for the fiscal
year ending June 30, 2020, in the amount of $49,000 for auditing services related to the City and
its Trust Authorities and $4,000 each for any Federal grant audits required under the Single Audit
Act.
ATTACHMENT:
BT & Co., PA Audit Engagement Letter
April 16, 2020
Honorable Mayor and City Council
City of Owasso, Oklahoma
City Municipal Building
200 S Main Street
Owasso, OK 74055
The Objective and Scope of the Audit of the Financial Statements
You have requested that we audit the City of Owasso, Oklahoma's (the City's) governmental activities,
business -type activities, discretely presented component unit, each major fund, and aggregate remaining
fund information as of and for the year ended June 30, 2020, which collectively comprise the basic
financial statements. We will also apply certain limited procedures to the required supplementary
information in accordance with auditing standards generally accepted in the United States of America and
will report on whether supplementary information is fairly stated, in all material respects, in relation to
the financial statements as a whole.
We are pleased to confirm our understanding of this audit engagement by means of this letter. Our
acceptance of this engagement is subject to our satisfactorily completing our normal engagement
acceptance procedures, including review of the audit documentation of your previous auditors. We will
notify you promptly if we become aware of anything during our acceptance procedures or the review of
audit documentation that results in our not being able to continue this engagement.
Our audit will be conducted with the objective of our expressing an opinion on the financial statements.
We will also perform the audit of the City as of June 30, 2020, so as to satisfy the audit requirements
imposed by the Single Audit Act and Subpart F of Title 2 U.S. Code of Federal Regulations (CFR) Part
200, Uniform Administrative Requirements, Cost Principles, and Audit Requirenents for Federal Awards
(Uniform Guidance).
An Independently Owned Member, RSM US Alliance
RSM US Alliance member firms are separate and independent businesses and legal entitles that are responsible for their own acts and omissions, and each are separate and
independent from RSM US LLP. RSM US LLP is the U.S. member firm of RSM International. a global network of independent audit, tax, and consulting firms. Members of RSM US
Alliance have access to RSM International resources through RSM US LLP but are not member firms of RSM International.
BT &Co.
Honorable Mayor and City Council
City of Owasso, Oklahoma
Page 2
The Responsibilities of the Auditor
We will conduct our audit in accordance with auditing standards generally accepted in the United States
of America (GRAS); the Oklahoma state laws applicable to municipal accounting and finance;
Government Auditing Standards (GAS) issued by the Comptroller General of the United States; and the
provisions of the Single Audit Act, Subpart F of Title 2 U.S. Code of Federal Regulations (CFR) Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
(Uniform Guidance), and U.S. Office of Management and Budget's (OMB) Compliance Supplement.
Those standards, regulations, supplements, or guides require that we plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free from material misstatement. An audit
involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial
statements. The procedures selected depend on the auditors' judgment, including the assessment of the
risks of material misstatement of the financial statements, whether due to fraud or error. An audit also
includes evaluating the appropriateness of accounting policies used and the reasonableness of significant
accounting estimates made by management, as well as evaluating the overall presentation of the financial
statements.
Because of the inherent limitations of an audit, together with the inherent limitations of internal control,
an unavoidable risk that some material misstatements may not be detected exists, even though the audit is
properly planned and performed in accordance with GARS. Also, an audit is not designed to detect errors
or fraud that is immaterial to the financial statements. The determination of abuse is subjective; therefore,
GAS does not expect us to provide reasonable assurance of detecting abuse.
In making our risk assessments, we consider internal control relevant to the City's preparation and fair
presentation of the financial statements in order to design audit procedures that are appropriate in the
circumstances but not for the purpose of expressing an opinion on the effectiveness of the City's internal
control. However, we will communicate to you in writing concerning any significant deficiencies or
material weaknesses in internal control relevant to the audit of the financial statements that we have
identified during the audit.
We will also communicate to the City Council (a) any fraud involving senior management and fraud
(whether caused by senior management or other employees) that causes a material misstatement of the
financial statements that becomes known to us during the audit, and (b) any instances of noncompliance
with laws and regulations that we become aware of during the audit (unless they are clearly
inconsequential).
The component units whose financial statements you have told us are to be included as part of the City's
basic financial statements are Owasso Public Works Authority, Owasso Public Golf Authority, and
Owasso Economic Development Authority.
Honorable Mayor and City Council
City of Owasso, Oklahoma
Page 3
We are responsible for the compliance audit of major programs under the Uniform Guidance, including
the determination of major programs, the consideration of internal control over compliance, and reporting
responsibilities.
Our report on internal control will include any significant deficiencies and material weaknesses in controls
of which we become aware as a result of obtaining an understanding of internal control and performing
tests of internal control consistent with requirements of the standards and circulars identified above. Our
report on compliance matters will address material errors, fraud, abuse, violations of compliance
obligations, and other responsibilities imposed by state and federal statutes and regulations or assumed by
contracts, and any state or federal grant, entitlement, or loan program questioned costs of which we
become aware, consistent with requirements of the standards and regulations identified above.
The Responsibilities of Management and Identification of the Applicable Financial Reporting
Framework
Our audit will be conducted on the basis that management and, when appropriate, those charged with
governance, acknowledge and understand that they have responsibility:
a. For the preparation and fair presentation of the financial statements in accordance with accounting
principles generally accepted in the United States of America;
b. To evaluate subsequent events through the date the financial statements are issued or available to be
issued, and to disclose the date through which subsequent events were evaluated in the financial
statements. Management also agrees that it will not conclude on subsequent events earlier than the
date of the management representation letter referred to below;
c. For the design, implementation, and maintenance of internal control relevant to the preparation and
fair presentation of financial statements that are free from material misstatement, whether due to fraud
or error;
d. For establishing and maintaining effective internal control over financial reporting and for informing
us of all significant deficiencies and material weaknesses in the design or operation of such controls
of which it has knowledge;
e. For report distribution; and
f. To provide us with:
(1) Access to all information of which management is aware that is relevant to the preparation and fair
presentation of the financial statements such as records, documentation, and other matters;
(2) Additional information that we may request from management for the purpose of the audit;
(3) Unrestricted access to persons within the entity from whom we determine it necessary to obtain
audit evidence;
(4) When applicable, a summary schedule of prior audit findings; and
(5) If applicable, responses to any findings reported on the schedule of findings and questioned costs.
Honorable Mayor and City Council
City of Owasso, Oklahoma
Page 4
As part of our audit process, we will request from management and, when appropriate, those charged with
govemance, written confirmation concerning representations made to us in connection with the audit,
including among other items:
a. That management has fulfilled its responsibilities as set out in the terms of this letter; and
b. That it believes the effects of any uncorrected misstatements aggregated by us during the current
engagement and pertaining to the latest period presented are immaterial, both individually and in the
aggregate, to the financial statements taken as a whole.
Management is responsible for identifying and ensuring that the City complies with the laws and
regulations applicable to its activities, and for informing us about all known material violations of such
laws or regulations. In addition, management is responsible for the design and implementation of
programs and controls to prevent and detect fraud or abuse, and for informing us about all known or
suspected fraud or abuse affecting the entity involving management, employees who have significant roles
in internal control, and others where the fraud or abuse could have a material effect on the financial
statements or compliance. Management is also responsible for informing us of its knowledge of any
allegations of fraud or abuse or suspected fraud or abuse affecting the entity received in communications
from employees, former employees, analysts, regulators, short sellers, or others.
Management is responsible for the preparation of the supplementary information, including required
supplementary information, presented in relation to the financial statements as a whole in accordance with
accounting principles generally accepted in the United States of America. Management agrees to include
the auditors' report on the supplementary information in any document that contains the supplementary
information and that indicates that the auditor has reported on such supplementary information.
Management also agrees to present the supplementary information with the audited financial statements
or, if the supplementary information will not be presented with audited financial statements, to make the
audited financial statements readily available to the intended users of the supplementary information no
later than the date of issuance of the supplementary information and the auditors' report thereon.
Because the audit will be performed in accordance with the Single Audit Act and the Uniform Guidance,
management is responsible for (a) identifying all federal awards received and expended; (b) preparing the
schedule of expenditures of federal awards (including notes and noncash assistance received) in
accordance with Uniform Guidance requirements; (c) internal control over compliance; (d) compliance
with federal statutes, regulations, and the terms and conditions of federal awards; (d) making us aware of
significant vendor relationships where the vendor is responsible for program compliance; (f) following up
and taking corrective action on audit findings, including the preparation of a summary schedule of prior
audit findings and a corrective action plan; and (g) submitting the reporting package and data collection
form.
The City Council is responsible for informing us of its views about the risks of fraud or abuse within the
entity, and its knowledge of any fraud or abuse or suspected fraud or abuse affecting the entity.
Honorable Mayor and City Council
City of Owasso, Oklahoma
Page 5
You have informed us that you may issue public debt in the future and that you may include our report on
your financial statements in the offering statement. You have further informed us that you do not intend
that we be associated with the proposed offering.
We agree that our association with any proposed offering is not necessary, providing the City agrees to
clearly indicate that we are not associated with the contents of any such official statement or memorandum.
The City agrees that the following disclosure will be prominently displayed in any such official statement
or memorandum:
BT &Co., P.A., our independent auditor, has not been engaged to perform, and has not performed,
since the date of its report included herein, any procedures on the financial statements addressed in
that report. BT &Co., P.A., also has not performed any procedures relating to this [official statement]
[memorandum].
Because BT &Co., P.A. will rely on the City and its management and City Council to discharge the
foregoing responsibilities, the City holds harmless and releases BT &Co., P.A., its directors, and
employees from all claims, liabilities, losses, and costs arising in circumstances where there has been a
knowing misrepresentation by a member of the City's management which has caused, in any respect,
BT &Co., P.A.'s breach of contract or negligence. These provisions shall survive the termination of this
arrangement for services.
Records and Assistance
If circumstances arise relating to the condition of the City's records, the availability of appropriate audit
evidence or indications of a significant risk of material misstatement of the financial statements because
of error, fraudulent financial reporting, or misappropriation of assets which, in our professional judgment,
prevent us from completing the audit or forming an opinion, we retain the unilateral right to take any
course of action permitted by professional standards, including declining to express an opinion, issue a
report, or withdraw from the engagement.
During the course of our engagement, we may accumulate records containing data that should be reflected
in the City's books and records. The City will determine that all such data, if necessary, will be so reflected.
Accordingly, the City will not expect us to maintain copies of such records in our possession.
The assistance to be supplied by City personnel, including the preparation of schedules and analyses of
accounts, will be discussed and coordinated with Finance Director Linda Jones. The timely and accurate
completion of this work is an essential condition to our completion of the audit and issuance of our audit
report.
Honorable Mayor and City Council
City of Owasso, Oklahoma
Page 6
In connection with our audit, you have requested us to perform certain non -audit services necessary for
the preparation of the financial statements, including preparing the financial statements and note
disclosures, assisting with the Federal Audit Clearinghouse submission, and assisting with filing Form
SA &I 3643 with the Oklahoma State Auditor and Inspector. The GAS independence standards require
that the auditor maintain independence so that opinions, findings, conclusions, judgments, and
recommendations will be impartial and viewed as impartial by reasonable and informed third parties.
Before we agree to provide a non -audit service to the City, we determine whether providing such a service
would create a significant threat to our independence for GAS audit purposes, either by itself or in
aggregate with other non -audit services provided. A critical component of our determination is
consideration of management's ability to effectively oversee the non -audit service to be performed. The
City has agreed that Finance Director Linda Jones possesses suitable skill, knowledge, or experience and
that the individual understands the non -audit services to be performed sufficiently to oversee them.
Accordingly, the management of the City agrees to the following:
1_ The City has designated Finance Director Linda Jones as a senior member of management, who
possesses suitable skill, knowledge, and experience to oversee the services.
2. Finance Director Linda Jones will assume all management responsibilities for subject matter and scope
of the non -audit services listed above.
3. The City will evaluate the adequacy and results of the services performed.
4. The City accepts responsibility for the results and ultimate use of the services.
GAS further requires we establish an understanding with the management and those charged with
governance of the objectives of the non -audit service, the services to be performed, the entity's acceptance
of its responsibilities, the auditors' responsibilities, and any limitations of the non -audit service. We
believe this letter documents that understanding.
Other Relevant Information
BT &Co., P.A. may mention the City's name and provide a general description of the engagement in
BT &Co., P.A.'s client lists and marketing materials.
From time to time and depending upon the circumstances, we may use third -party service providers to
assist us in providing professional services to you. In such circumstances, it may be necessary for us to
disclose confidential client information to them. We enter into confidentiality agreements with all third -
party service providers and we are satisfied that they have appropriate procedures in place to prevent the
unauthorized release of your confidential information to others.
RSM US LLP will be available to support BT &Co., P.A. by rendering services related to the performance
of the engagement. If a situation occurs in connection with the proposed engagement for which we would
request the services of RSM US LLP, we will notify you and obtain permission from you before giving
access to your records. We will maintain supervision, control and ultimate responsibility for the
performance of this engagement.
Honorable Mayor and City Council
City of Owasso, Oklahoma
Page 7
BT &Co., P.A. is independently owned and operated and assumes full responsibility for the quality of
service delivered to our clients. We are responsible for our own client fee arrangements and maintenance
of our client relationships.
RSM US Alliance provides its members with access to resources of RSM US LLP. RSM US Alliance
member firms are separate and independent businesses and legal entities that are responsible for their own
acts and omissions, and each are separate and independent from RSM US LLP. RSM US LLP is the U.S.
member firm of RSM International, a global network of independent audit, tax and consulting firms.
Members of RSM US Alliance have access to RSM International resources through RSM US LLP but are
not member firms of RSM US LLP and RSM International. RSM, the RSM logo and RSM US
ALLIANCE are trademarks of RSM International Association or RSM US. The services and products
provided by RSM US Alliance are proprietary to RSM US LLP.
In accordance with GAS, a copy of our most recent peer review report is enclosed for your information.
Fees, Costs, and Access to Workpapers
Our fees for the services described above are based upon the value of the services performed and the time
required by the individuals assigned to the engagement. Our fee estimate and completion of our work is
based upon the following criteria:
a. Anticipated cooperation from City personnel
b. Timely responses to our inquiries
c. Timely completion and delivery of client assistance requests
d. Timely communication of all significant accounting and financial reporting matters
e. The assumption that unexpected circumstances will not be encountered during the engagement
If any of the aforementioned criteria are not met, then fees may increase. Per our proposal, our fee for this
audit engagement, which includes out -of- pocket expenses, will be 5 48,000 for the City, $4,000 for each
major program for the single audit, and 51,000 for the preparation of Form SA &I 3643. The quoted fee
for the year ended June 30, 2020 will be the maximum for the work described in this letter unless the
scope of the engagement is changed, the assistance which the City has agreed to furnish is not provided,
or unexpected conditions are encountered. No changes will be made in the maximum agreed to amount
without discussion with you regarding the proposed change. All other provisions of this letter will survive
any fee adjustment. No changes will be made to the fee without discussion with you regarding the
proposed change. Interim billings will be submitted as work progresses and as expenses are incurred.
Billings are due upon submission.
In accordance with our policy, a finance charge of 1 % per month will be applied to balances that are over
60 days old. Payments will be applied first to the accrued finance charges and then to outstanding invoices.
Honorable Mayor and City Council
City of Owasso, Oklahoma
Page 8
In the event you terminate this engagement, you will pay BT &Co., P.A. for all services rendered
(including deliverables and products delivered), expenses incurred, and commitments made by BT &Co.,
P.A. through the effective date of termination.
When an engagement has been suspended at the request of management or those charged with governance
and work on that engagement has not recommenced within 120 days of the request to suspend our work,
BT &Co., P.A. may, at its sole discretion, terminate this arrangement letter without further obligation to
the City. Resumption of audit work following termination may be subject to our client acceptance
procedures and, if resumed, will necessitate additional procedures not contemplated in this arrangement
letter. Accordingly, the scope, timing and fee arrangement discussed in this arrangement letter will no
longer apply. In order for BT &Co., P.A. to recommence work, a new arrangement letter would need to be
mutually agreed upon and executed.
Review of audit documentation by a successor auditor or as part of due diligence will be agreed to,
accounted for and billed separately.
In the event we are requested or authorized by the City or are required by government regulation,
subpoena, or other legal process to produce our documents or our personnel as witnesses with respect to
our engagement for the City, the City will, so long as we are not a party to the proceeding in which the
information is sought, reimburse us for our professional time and expenses, as well as the fees and
expenses of our counsel, incurred in responding to such requests.
The documentation for this engagement is the property of BT &Co., P.A. However, you acknowledge and
grant your assent that representatives of the cognizant or oversight agency or their designee, other
government audit staffs, and the U.S. Government Accountability Office shall have access to the audit
documentation upon their request and that we shall maintain the audit documentation for a period of at
least three years after the date of the report, or for a longer period if we are requested to do so by the
cognizant or oversight agency. Access to requested documentation will be provided under the supervision
of BT &Co., P.A. audit personnel and at a location designated by our Firm.
You have informed us that you intend to prepare a comprehensive annual financial report (CAFR) and
submit it for evaluation by the Government Finance Officers Association's Certificate of Achievement for
Excellence in Financial Reporting. Our association with the CAFR is to consist of performing a review of
the CAFR to ensure its readiness for submission.
Honorable Mayor and City Council
City of Owasso, Oklahoma
Page 9
Indemnification and Claim Resolution
The City and BT &Co., P.A. agree that no claim arising out of services rendered pursuant to this
arrangement letter shall be filed more than the earlier of two years after the date of the audit report issued
by BT &Co., P.A. or the date of this arrangement letter if no report has been issued. In no event shall either
party be liable to the other for claims of punitive, consequential, special, or indirect damages. BT &Co.,
P.A.'s liability for all claims, damages and costs of the City arising from this engagement is limited to the
amount of fees paid by the City to BT &Co., P.A. for the services rendered under this arrangement letter.
If any dispute arises among the parties hereto, the parties agree first to try in good faith to settle the dispute
by mediation administered by the American Arbitration Association under its Rules for Professional
Accounting and Related Services Disputes before resorting to litigation. The costs of any mediation
proceeding shall be shared equally by all parties.
The City and BT &Co., P.A. both agree that any dispute over fees charged by BT &Co., P.A. to the City
will be submitted for resolution by arbitration in accordance with the Rules for Professional Accounting
and Related Services Disputes of the American Arbitration Association. Such arbitration shall be binding
and final. In agreeing to arbitration, we both acknowledge that, in the event of a dispute over fees charged
by BT &Co., P.A., each of us is giving up the right to have the dispute decided in a court of law before a
judge or jury and instead we are accepting the use of arbitration for resolution.
Information Security Miscellaneous Terms
BT &Co., P.A. is committed to the safe and confidential treatment of the City's proprietary information.
BT &Co., P.A. is required to maintain the confidential treatment of client information in accordance with
relevant industry professional standards which govern the provision of services described herein. The City
agrees that it will not provide BT &Co., P.A. with any unencrypted electronic confidential or proprietary
information, and the parties agree to utilize commercially reasonable measures to maintain the
confidentiality of the City's information, including the use of collaborate sites to ensure the safe transfer
of data between the parties.
BT &Co., P.A. may terminate this relationship immediately in its sole discretion if BT &Co., P.A.
determines that continued performance would result in a violation of law, regulatory requirements,
applicable professional standards or BT &Co., P.A.'s client acceptance or retention standards, or if the
City is placed on a verified sanctioned entity list or if any director or executive of, or other person closely
associated with, the City or its affiliates is placed on a verified sanctioned person list, in each case,
including but not limited to lists promulgated by the Office of Foreign Assets Control of the U.S.
Department of the Treasury, the U.S. State Department, the United Nations Security Council, the
European Union or any other relevant sanctioning authority.
BT &Co.
Honorable Mayor and City Council
City of Owasso, Oklahoma
Page 10
If any term or provision of this arrangement letter is determined to be invalid or unenforceable, such term
or provision will be deemed stricken and all other terms and provisions will remain in full force and effect.
Reporting
We will issue a written report upon completion of our audit of the City's financial statements. Our report
will be addressed to the City Council of the City. We cannot provide assurance that an unmodified opinion
will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion, add an
emphasis -of- matter or other - matter paragraph(s), or withdraw from the engagement.
In addition to our report on the City's financial statements, we will also issue the following types of
reports:
• A report on the fairness of the presentation of the City's schedule of expenditures of federal awards
for the year ending June 30, 2020.
• Reports on internal control related to the financial statements, and major programs. These reports
will describe the scope of testing of internal control and the results of our tests of internal controls.
• Reports on compliance with laws, regulations, and the provisions of contracts or grant agreements.
We will report on any noncompliance which could have a material effect on the financial statements
and any noncompliance which could have a material effect, as defined by Subpart F of Title 2 U.S.
Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards (Uniform Guidance), on each major
program.
• An accompanying schedule of findings and questioned costs.
This letter constitutes the complete and exclusive statement of agreement between BT &Co., P.A. and the
City, superseding all proposals, oral or written, and all other communications, with respect to the terms of
the engagement between the parties.
Honorable Mayor and City Council
City of Owasso, Oklahoma
Page I1
Electronic Signatures and Counterparts
Each party hereto agrees that any electronic signature of a party to this agreement or any electronic
signature to a document contemplated hereby (including any representation letter) is intended to
authenticate such writing and shall be as valid, and have the same force and effect, as a manual signature.
Any such electronically signed document shall be deemed (i) to be "written" or "in writing," (ii) to have
been signed and (iii) to constitute a record established and maintained in the ordinary course of business
and an original written record when printed from electronic files. Each party hereto also agrees that
electronic delivery of a signature to any such document (via email or otherwise) shall be as effective as
manual delivery of a manual signature. For purposes hereof, "electronic signature" includes, but is not
limited to, (i) a scanned copy (as a "pdf' (portable document format) or other replicating image) of a
manual ink signature, (ii) an electronic copy of a traditional signature affixed to a document, (iii) a
signature incorporated into a document utilizing touchscreen capabilities or (iv) a digital signature. This
agreement may be executed in one or more counterparts, each of which shall be considered an original
instrument, but all of which shall be considered one and the same agreement. Paper copies or "printouts,"
of such documents if introduced as evidence in any judicial, arbitral, mediation or administrative
proceeding, will be admissible as between the parties to the same extent and under the same conditions as
other original business records created and maintained in documentary form. Neither party shall contest
the admissibility of true and accurate copies of electronically signed documents on the basis of the best
evidence rule or as not satisfying the business records exception to the hearsay rule.
Please sign and return the enclosed copy of this letter to indicate your acknowledgment of, and agreement
with, the arrangements for our audit of the financial statements including our respective responsibilities.
Very truly yours,
BT &CO., P.A.
Stacey A. Hammond
Director
SAH:tls
Enclosures
Honorable Mayor and City Council
City of Owasso, Oklahoma
Page 12
Confirmed on behalf of the City of Owasso, Oklahoma:
Signature
Date
A signed copy of this arrangement letter will be forwarded to the following pursuant to Government
Auditing Standards Amendment No. 2, "Auditor Communication"
• The Audit Committee
• Finance Director Linda Jones
BROWN5 CITY -LACE DRIVE SUITE 900 ST. LOUIS, MO 63147 PH 314.983.1200 F% 314.993.1300 BS'NLLC.COM
WALLACE
Report on the Firm's System of Quality Control
December 4, 2017
fTo the Directors of
< Berberich Trahan & Co., P.A.
and the Peer Review Committee of the Kansas Society of Certified Public Accountants
We have reviewed the system of quality control for the accounting and auditing practice of Berberich Trahan &
Co., P.A. (the firm) in effect for the year ended June 30, 2017. Our peer review was conducted in accordance with
the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the
American Institute of Certified Public Accountants (Standards).
A summary of the nature, objectives, scope, limitations of, and the procedures performed in a System Review as
described in the Standards may be found at w-�vw.nicp.i.org> pisunmrarv. The summary also includes an
explanation of how engagements identified as not performed or reported in conformity with applicable
professional standards, if any, are evaluated by a peer reviewer to determine a peer review rating.
Firm's Responsibility
The firm is responsible for designing a system of quality control and complying with it to provide the firm with
reasonable assurance of performing and reporting in conformity with applicable professional standards in all
material respects. The firm is also responsible for evaluating actions to promptly remediate engagements deemed
as not performed or reported in conformity with professional standards, when appropriate, and for remediating
weaknesses in its system of quality control, if any.
Peer Reviewer's Responsibility
Our responsibility is to express an opinion on the design of the system of quality control and the firm's
compliance therewith based on our review.
Required Selections and Considerations
Engagements selected for review included an engagement performed under Government Auditing Standards,
including compliance audits under the Single Audit Act, and an audit of employee benefit plans.
As a part of our peer review, we considered reviews by regulatory entities as communicated by the firm, if
applicable, in determining the nature and extent of our procedures.
Opinion
In our opinion, the system of quality control for the accounting and auditing practice of Berberich Trahan & Co.,
P.A. in effect for the year ended June 30, 2017, has been suitably designed and complied with to provide the firm
with reasonable assurance of performing and reporting in conformity with applicable professional standards in all
material respects. Firms can receive a rating of pass, pass with deficienct'(ies) or fail. Berberich Trahan & Co.,
P.A. has received a peer review rating of pass.
Brown Smith Wallace, LLP
AN INDEPENDENT FIRM A530CIATED WITH MOORE STEPHE: TS
MEMBER AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS
BROWN SMITH WALLACE IS A MISSOURI LIMITED LIABILITY PARTNERSHIP
Department
105 Municipal Court
110 Managerial
120 Finance
130 Human Resources
160 Community Development
170 Engineering
175 Information Systems
181 Support Services
190 Cemetery
201 Police Grant Overtime
201 Police Overtime- Covid19
215 Central Dispatch
221 Animal Control
250 Fire Safer Grant
250 Fire Overtime- Covid19
280 Emergency Preparedness
370 Stormwater /ROW Maint.
515 Park Maintenance
520 Culture /Recreation
550 Community- Senior Center
580 Historical Museum
710 Economic Development
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 04111/2020
Payroll Expenses Total Expenses
6,010.90
9,035.71
21,653.72
30,026.22
20,816.13
31,097.97
9,296.03
13,614.25
16,170.98
24,703.61
19, 347.81
29,168.28
17,706.34
26,097.89
9,202.87
13,748.69
1,320.40
2,687.81
1,432.21
1,450.49
3,069.36
3,111.58
25,945.91
42,031.31
4,132.32
6,094.80
25,742.36
40,448.60
2,471.18
2,502.12
2,308.69
3,632.74
7,875.79
12,849.51
6,359.56
10, 592.91
9,752.74
15,882.31
5,635.62
7,588.46
671.20
754.42
4,812.23
7,142.04
General Fund Total 221,734.35 334,261.72
185 Garage Fund Total 7,477.95 12,307.48
255 Ambulance Fund Total 553.85 622.53
250 Fire Fund 37 Total 165,320.80 246,694.83
201 Police Fund 38 Total 174,731.72 259,534.36
300 Streets Fund 39 Total 18,021.51 29,543.98
370 Stormwater Fund 27 Total 3,496.99 5,268.57
150 Worker's Compensation Total 1,066.40 1,278.34
720 Strong Neighborhoods Total 4,595.77 6,359.85
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 4116120
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
ADMIN FEES
STOP LOSS FEES
ADMIN FEES
STOP LOSS FEES
HEALTHCARE DEPT TOTAL
DELTA DENTAL
DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
AMOUNT
139,967.62
263.88
39,512.97
50,907.37
14,246.47
49,611.97
14,193.90
49,428.90
358,133.08
2,106.90
1,680.00
2,615.46
2,939.70
9,342.06
VSP VISION MEDICAL SERVICES 2,517.62
VISION DEPT TOTAL 2,517.62
HEALTHCARE SELF INSURANCE FUND TOTAL 369,992.76
CITY OF OWASSO
GENERAL FUND & HALF -PENNY SALES TAX
FISCAL YEAR 2019.2020
Budgetary Basis
Statement of Revenues & Expenditures
As of March 31, 2020
ENCUMBRANCES OUTSTANDING
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
C:\Users\ ennifer_ross \Documents \Book1
$ (741,997)
11,462,896 11,462,896
$ 12,768,656 $ 8,329,960
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
REVENUES:
Taxes
$ 2,558,610
$ 26,687,190
$ 33,926,288
78.66%
Licenses & permits
15,575
199,213
196,676
101.29%
Intergovernmental
130,487
1,178,629
1,985,831
59.357
Charges for services
55,352
543,779
802,869
67.73%
Fines & forfeits
23,453
210,347
333,843
63.01%
Other
12,549
315,864
334,891
94.327.
TOTAL REVENUES
$ 2,796,026
$ 29,135,021
$ 37,580,398
77.537.
EXPENDITURES:
Personal services
$ (1,618,482)
$ (15,181,569)
$ (22,366,672)
67.887.
Materials & supplies
(95,500)
(891,076)
(1,646,027)
54.13%
Other services
(253,829)
(1,560,362)
(2,718,794)
57.39%
Capital outlay
(53,188)
(1,748,402)
(4,322,168)
40.45%
Deferred Budget - Grant not awarded
(236)
0.00%
TOTAL EXPENDITURES
$ (2,021,000)
$ (19,381,409)
$ (31,053,897)
62.41%
REVENUES OVER EXPENDITURES
$ 775,026
$ 9,753,612
$ 6,526,500
TRANSFERS IN (OUT):
Transfers in - Sales Tax
$ 1,307,608
$ 13,335,029
$ 17,255,727
77.28%
Transfers out
(2,154,917)
(21,040,884)
(26,915,163)
78.177.
TOTAL TRANSFERS
$ (847,309)
$ (7,705,855)
$ (9,659,436)
79.78%
NET INCOME (LOSS)
$ (72,283)
$ 2,047,757
$ (3,132,936)
ENCUMBRANCES OUTSTANDING
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
C:\Users\ ennifer_ross \Documents \Book1
$ (741,997)
11,462,896 11,462,896
$ 12,768,656 $ 8,329,960