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Home My WebLink About2020.04.21_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, April 21, 2020 The Owasso City Council met in regular session on Tuesday, April 21, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, April 17, 2020. As a result of the COVID- 19 Pandemic and the immediate local health threats posed by such pandemic, each member of the City Council attended the meeting via teleconferencing and this meeting was available for public viewing through YouTube Live Stream. 1. Call to Order Mayor Chris Kelley called the meeting to order at 6:30pm. 2. Invocation The Invocation was offered by Warren Lehr. 3. Roll Call Present Absent Mayor- Chris Kelley via teleconference None Vice- Mayor- Bill Bush via teleconference Councilor- Doug Bonebrake via teleconference Councilor - Lyndell Dunn via teleconference Councilor- Kelly Lewis via teleconference A quorum was declared present via teleconference [Title 25, Ok. Stat. 307.1(C) (2)]. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - April 7, 2020, and April 14, 2020, Regular Meetings B. Approve claims C. Accept the Owasso Police Department Headquarters Renovation Project and authorize final payment to Nabholz Construction of Tulsa, Oklahoma, in the amount of $30,582.13 Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda, as presented, with claims totaling $343,893.78. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 5. Consideration and appropriate action relating to items removed from the Consent Agenda None 6. Consideration and appropriate action relating to the COVID -19 Pandemic and local public health issues Mayor Kelley presented the item. Warren Lehr provided an update on conference calls with Governor Stitt and area Mayors and City Managers. Discussion was held. Mayor Kelley called Owasso City Council April 21, 2020 Page 2 for a special meeting to be held at 4:00pm on Tuesday, April 28, 2020, in the Council Chambers of Old Central to further discuss the COVID -19 Pandemic. 7. Consideration and appropriate action relating to a donation from Friends of the Owasso Police and a budget amendment in the General Fund Jason Woodruff presented the item, recommending acceptance of the donation from the Friends of the Owasso Police, in the amount of $10,000.00, for the Police Canine Program, and approval of a budget amendment in the General Fund increasing estimated revenue by $10,000.00 and increasing the appropriation for expenditures in the Police Services Budget by $10,000.00. There were no citizen comments submitted to the City Clerk. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to accept the donation and approve the budget amendment, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 8. Consideration and appropriate action relating to the acquisition of right -of -way and easement for the East 116th Street North from Mingo to Garnett Road Roadway Improvement Project Roger Stevens presented the item, recommending authorization for payment to Janrol Holdings, LLC, of Owasso, Oklahoma, in the amount of $113,722.00 for the acquisition of right - of -way, easement, and compensation for damages at 9610 East 1 16th Street North. Vice Mayor Bill Bush left the meeting at 7:01. There were no citizen comments submitted to the City Clerk. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to authorize payment, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 9. Consideration and appropriate action relating to Resolution 2020 -13, approving the incurrence of indebtedness by the Owasso Public Works Authority (the "Authority ") issuing its Sales Tax Revenue Note, Series 2020 (the "Note "); providing that the organizational document creating the Authority is subject to the provisions of the Note indenture, authorizing the issuance of said Note; waiving competitive bidding with respect to the sale of said Note and approving the proceedings of the Authority pertaining to the sale of said Note; ratifying and confirming a Sales Tax Agreement by and between the City of Owasso, Oklahoma (the "City ") and the Authority pertaining to the year -to -year pledge of certain sales tax revenues; and containing other provisions relating thereto Linda Jones presented the item, recommending approval of Resolution 2020 -13, authorizing the issuance of debt in the aggregate principal amount of $12,000,000.00 by the Owasso Public Works Authority. There were no citizen comments submitted to the City Clerk. After discussion, Mr. Dunn moved, seconded by Ms. Lewis to approve Resolution 2020 -13, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 Owasso City Council April 21, 2020 Page 3 10. Consideration and appropriate action relating to a contract for audit services for Fiscal Year ending June 30, 2020 Linda Jones presented the item, recommending approval of a contract with BT & Co., PA of Topeka, Kansas, in the amount of $49,000.00, related to auditing services for the City and its Trust Authorities; and $4,000.00, each, for any Federal grant audits required under the Single Audit Act. There were no citizen comments submitted to the City Clerk. After discussion, Ms. Lewis moved, seconded by Mr. Bonebrake to approve the contract, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 11. Report from City Manager None 12. Report from City Attorney None 13. Report from City Councilors Mr. Bonebrake commented on the Police Department's social media campaign to highlight Owasso restaurants. 14. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report - pay period ending date April 1 1,2020 • Health Care Self- Insurance Claims -dated as of April 16, 2020 • Monthly Budget Status Report - March 2020 15. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 16. Adjournment Ms. Lewis moved, seconded by Mr. Dunn to adjourn the meeting. Ay 7-M, *Z YEA: Bonebrake, Dunn, Lewis, Kelley / l:�� NAY: None'`G'' *� Motion carried: 4 -0 and the meeting adjourned at 7:1 FUIMA 1 i ` r I U l� `L D Chr Ile yor ; o;rJulianh vM Stevens, City Cerk , .:;