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HomeMy WebLinkAbout2020.05.12_Worksession AgendaPUBLIC NOTICE OF A REGULAR JOINT MEETING OF THE OWASSO CITY COUNCIL / OWASSO PUBLIC WORKS AUTHORITY (OPWA) / OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, May 12, 2020 - 6:00 pm Pursuant to the COVID -19 Pandemic and the immediate local health threats posed by such pandemic, the following procedural changes will apply for this meeting: The meeting will be available for viewing through YouTube Live Stream. httos: / /www.youtube.com /channel /UCxIDXATOr7VRKOyo -Rdf2d 1 Q /live The meeting will be audio recorded and available at httr)s://cityofowasso.com/525/Meeting- Audio City Council members participating remotely via Teleconferencing [Title 25, Ok. Stat. 307.1(C)(2)] - Mayor Chris Kelley, Vice Mayor Bill Bush, Councilor Doug Bonebroke, Councilor Lyndell Dunn, Councilor Kelly Lewis RECEIVED AGENDA MAY 08 2020 V5 1. Call to Order - Mayor /Chair Chris Kelley City Clerk's Office 2. Consideration and appropriate action relating to the COVID -19 Pandemic and local public health issues 3. Discussion relating to Community Development Items - Brian Dempster A. Request for Street and Utility Easement Closures - Kum N Go Store # 1858, located at 502 East 2nd Avenue (East 76th Street North) B. Request for Annexation (OA 20 -01) - 8.722 acres located at 12525 East 1 l 6th Street North C. Request for Final Plat - Brighton Park Phase I, 3.43 acres located approximately yz mile north of East 106th Street North and west of Mingo Road D. Request for Final Plat - Parker Village, 57.54 acres located northeast of the East 1061h Street North and Garnett Road intersection 4. Discussion relating to Human Resources Items - Michele Dempster A. Proposed FY 2020 -2021 contract with the Fraternal Order of Police, Lodge # 149 B. Ratification of the FY 2020 -2021 contract with the International Association of Fire Fighters, Local #2789 5. Presentation of the proposed FY 2020 -2021 Annual Operating Budget - Warren Lehr /Linda Jones 6. Discussion relating to City Manager items - Warren Lehr A. Monthly sales tax report B. City Manager report 7. City Councilor/Trustee comments and inquiries S. Adjournment Notice of Public Meeting filed in the office of the Ci- Agenda posted at City Hall, 200 South Main Street r at The City of Owasso encourages citizen participation. To request an at least 48 hours prior to the scheduled meeting by phone 918 -376 -i on Friday, Decemberr13, 2019, and the i on Friday, IlljaYA4.0207 „ ommodation due to a disability, contact the City Clerk or by email to istevens@cityofowasso.com sd HEAL Peoplo • RERL CAaraga, • REFL Lammunlly TO: The Honorable Mayor and City Council FROM: Karl Fritschen RLA, AICP Planning Manager SUBJECT: Utility and Street Easement Closure Request - 502 East 2nd Avenue (502 E 76th Street North), Lot 2, Block 2, Owasso Business Park DATE: May 8, 2020 BACKGROUND: The City of Owasso received a request from Kum and Go for the closing of three (3) easements located and described as follows: CLOSURE OF A 20' UTILITY EASEMENT A total of 3,743 square feet of the 20' utility easement on Lot 2, Block 2, Owasso Business Park. The property location is the 502 East 2nd Avenue (502 East 76th Street North), Owasso, Oklahoma. CLOSURE OF A 15' UTILITY EASEMENT A total of 124.96 square feet of the 15' utility easement on Lot 2, Block 2, Owasso Business Park. The property location is the 502 East 2nd Avenue (502 East 76th Street North), Owasso, Oklahoma. CLOSURE OF A 7.56' STREET EASEMENT A total of 945 square feet of the 7.56' street easement on Lot 2, Block 2, Owasso Business Park. The property location is the 502 East 2nd Avenue (502 East 76th Street North), Owasso, Oklahoma. The subject easements are located on the recently approved Replat of Lot 2 Block 2, Owasso Business Park Kum and Go # 1858 for a new Kum and Go store located at 502 East 2nd Avenue (502 East 76th Street North). During the course of the platting of this property, half of which was unplatted, it was discovered that there were old easements recorded by separate instrument that serviced the property. The applicant has determined that these easements are unnecessary or redundant and no longer needed. Further, removing the easements from the books ensures clear title to the property. All required notices were sent to all franchise holders and utility companies. The City of Owasso Public Works Department was also contacted regarding the closing of the portion of the easement and indicated there should be no impact to future utilities. No other utilities appear to be affected by the closing of these portions of each easement. No utility company expressed an issue with the proposed closing of the easement. Should the City Council approve to close these easements, the applicant will need to take them to District Court and file for vacation of the easements, which will completely remove them from the books. TECHNICAL ADVISORY COMMITTEE: The Technical Advisory Committee reviewed the request at their April 15 meeting. No comments or concerns regarding negative impacts to utilities were expressed at the meeting. Easement closures Kum and Go Page 2 of 2 FUTURE ACTION: Staff intends to bring forth two ordinances for the closure of the easements. ATTACHMENTS: Aerial Map Legal Exhibits -- `- Kum and Go #1858 �. - Easement Closures lo 76th St N s 1,1, I" V _ � O p ;fi tii�l .c i s: . 'rr 0 EMPT yy i�fi 1 �w 4 H S Exhibit A Street Easement Vacation Book 4600, Page 1025 All that part of the Northwest Quarter (NW1 /4) of the Northeast Quarter (NE1 /4) of the Northeast Quarter (NE1 /4) of Section 31, Township 21 North, Range 14 East of the Indian Base and Meridian, City of Owasso, Tulsa County, Oklahoma more particularly described as follows: Commencing at a 3/8" Iron Bar marking the Northwest corner of Lot 2, Block 2 of Owasso Business Park Plat # 4204, Instrument # 42413, Thence S88 °29'48 "W, 5.31 feet to the point of beginning; Thence continuing S88 °29'48 "W, 7.56 feet to a Mag Nail marking the Southwest Corner of the tract; Thence N01 °37'16 "W, 124.99 feet to a 3/8" Iron Bar marking the Northwest Corner of the tract; Thence N88 °30'00 "E, 7.56 feet; Thence S01 °37'16 "E, 124.99 feet to the point of beginning. Containing 945 square feet more or less. I 3 9 Z O F 3/8" Iron B< I 0' 10' 20' SCALE IN FEET F- ❑ 0 0 0 U) S88'29'48 "W 7.51 588'29'48 "W N E. 76TH STREET N. OWNER ASAP ENERGY, INC. 502 E. 260 AVE. S. EX. 7.56' STREET EASEMENT BOOK 4600, PAGE 1025 (TO BE VACATED) l POC 3/8" Iron Bar NW Corner Lot 2 Block 2 of Owasso Business Park Plat #4204, Instrument #42413 Lot 2 Block 2 of Owasso Business Park Plat #4204, Instrument #42413 m N d .- N � This sketch is not a boundary survey. It is intended to show the configuration of a proposed easement. It gw should not be used to locate property lines and does not nA meet the Standards for Property Boundary Surveys. OLSSON- SURVEY a1QAHOMA CERTIFICATE OP AUTHORITY C?q 3 PROJECT NO: 019 -3494 KUM & GO #1858 702 S. Main Street EXHIBIT DRAWN O0 l� Jopile, M064667 502 E. 2ND AVENUE TEL 477.781.0643 B DATE: 03.12.2020 03. Exhibit A Utility Easement Vacation Instrument #42413 All that part of Lot 2, Block 2 of Owasso Business Park Plat # 4204, Instrument # 42413, more particularly described as follows: Beginning at a 3/8" Iron Bar marking the Northwest corner of Lot 2, Block 2 of Owasso Business Park Plat # 4204, Instrument # 42413; Thence N88'29'48" E, 15.00 feet; Thence 501 °43'14 "E, 124.96 feet; Thence 588 °30'10 "W, 15.00 feet to a chiseled cross in concrete marking the southwest corner of the tract; Thence N01 °43'14 "W, 124.96 feet to the point of beginning. Containing 1874 square feet more or less. i POB 3/11" Iron Bar NW Corner Lot 2 Block 2 of Owasso Business Park Plat #4204, Instrument #42413 N88'29'48 "E 15.00' OWNER 0' 10' 20' ASAP ENERGY, INC. 502 E. 2ND STREET SCALE IN FEET Lot 2 Block 2 of Owasso Business Pork Plat #4204, Instrument #42413 m � N 3 EX. 15.00' PLATTED I UTILITY EASEMENT la INSTRUMENT #42413 N Z TO BE VACATED O O s w � M W O X M I� W N I /z T� S I jW V! Q /m o� 15.00' 588'30'10 "W °w FOUND CHISELED "X" IN CONCRETE; x MONUMENT SUBSTANDARD, SET MAG NAIL IN "X" I °E i OM �n 1 �N O '- N� 4� This sketch Is not a boundary survey. It is intended to show the configuration of a proposed easement. It i; should not be used to locate property lines and does not o a meet the Standards for Property Boundary Surveys. CUSSON- SURVEY OKLAHOMA CERTIFICATE OF AUTHORITY 112483 PROJECT NO: 019 -3494 KU M & GO #1858 502 E. 2ND AVENUE 702 S. Main Street Joplin, MO 64801 oisson TEL 417.781.0643 EXHIBIT DRAWN BY: DVH B DATE: 03.12.2020 Exhibit A Utility Easement Vacation Instrument #42413 All that part of Lot 2, Block 2 of Owasso Business Park Plat # 4204, Instrument # 42413, more particularly described as follows: Beginning at a 3/8" Iron Bar marking the Northwest corner of Lot 2, Block 2 of Owasso Business Park Plat # 4204, Instrument # 42413; Thence N88 °29'48 "E, 187.17 feet to a 3/8" Iron Bar with Cap #4502 marking the northeast corner of the tract; Thence S01 039'34 "E, 20.00 feet; Thence S88 °29'48 "W, 187.15 feet; Thence N01 °43'14 "W, 20.00 feet to the point of beginning. Containing 3743 square feet more or less. N L d w 3 Z F J J 0' 15' 30' SCALE IN FEET 1 ! I POB 3/8" Iron Bar NW Corner Lot 2 I( Block 2 of Owasso Business Park Plat #4204, Instrument #42413 3/8" Iron Bar FOUND CHISELED "X" IN CONCRETE: MONUMENT SUBSTANDARD, SET MAG NAIL IN "X" i I N MN N88.29'48 "E 187.17• _ EX. 20.00' PLATTED a, N ". CL: UTILITY EASEMENT ir1 p INSTRUMENT #42413 TO BE I 3 W ? Tv VACATED meet the Standards for Property Boundary Surveys. Z - -- 0l4Al10UA CERTIFICATE OF7!9 PROJECT 019-3494 KUM & GO #1858 sss•2s'as "w tails' F DRAWN BY: DVH : 502 E. 2ND AVENUE OWNER Cn ASAP ENERGY, INC. 03.12.2020 i 502 E. 2ND STREET 00 Lot 2 Block 2 of Owasso Business Park Plat #4204, Instrument #42413 7 0 0 I EX, 15.00• PLATTED in UTILITY EASEMENT fn INSTRUMENT #42413 TO DE VACATED )A FOUND CHISELED "X" IN CONCRETE: MONUMENT SUBSTANDARD, SET MAG NAIL IN "X" i I N MN O- N ". CL: This sketch is not a boundary survey. It is intended to show the configuration of a proposed easement. It 3 W should not be used to locate property lines and does not 0 o meet the Standards for Property Boundary Surveys. OLSSON- SURVEY 0l4Al10UA CERTIFICATE OF7!9 PROJECT 019-3494 KUM & GO #1858 702 S. Main Street DRAWN BY: DVH : 502 E. 2ND AVENUE Joplin, MO 64801 TEL DATE: 03.12.2020 417.781.0643 i� n.- o•o- P.", 6.- TO: The Honorable Mayor and City Council FROM: Karl Fritschen AICP, RLA Planning Manager SUBJECT: Annexation (OA 20-01) - 12525 East 1 1 6th Street North DATE: May 8, 2020 BACKGROUND: The City of Owasso received a request for annexation of property located at 12525 East 116th Street North (northwest corner of the intersection of 126th East Avenue and 116th Street North). The subject property is approximately 8.722 acres in size and is currently zoned Agriculture (AG) in Tulsa County. Upon annexation, the property would be brought into Owasso City Limits as AG. The applicant indicated that after annexation they will pursue an application for a Planned Unit Development (PUD) consisting of Residential Multi- Family (RM) and Commercial Shopping (CS) zoning to accommodate a skilled nursing facility. SURROUNDING LAND USE: Direction Zoning Use Land Use Plan Jurisdiction North AG -R (Ag(culture /Residential) Residential Residential Tulsa County South AG -R (Ag(culture /Residential) Residential Commercial Tulsa County East AG -R Residential Commercial & Tulsa County (Ag(culture /Residential) Residential West AG (Agriculture) Undeveloped Commercial Tulsa County SUBJECT PROPERTY /PROJECT DATA: Property Size 8.722 acres +/- Current Zoning AG (Agriculture) Proposed Zoning Upon Annexation AG (Agriculture) Land Use Master Plan Commercial Within PUD? No Within Overlay District? No Water Provider Washington County Rural Water District #3 Applicable Paybacks Storm Siren Fee ($50.00 per acre) Ranch Creek Sewer Service Assessment Area ($610.33 per acre) ANALYSIS: The property is currently zoned AG in Tulsa County, and the applicant requests that the property retain its current zoning upon annexation and a PUD Application will be forthcoming. The subject property contains one small residential home towards the south half of the property, which the applicant indicated will remain as an office supporting the skilled nursing center. The GrOwasso 2030 Land Use Master Plan identifies the subject property for commercial land uses. The City of Owasso will provide sanitary sewer, Fire, Police, and EMS to the property upon annexation. Water service will be provided by Washington County Rural Water District #3. Any future development that occurs on the subject property must adhere to all Owasso subdivision, zoning, and engineering requirements. Any future rezoning cases for this property would be evaluated using the GrOwasso 2030 Land Use Master Plan. PLANNING COMMISSION: The Planning Commission will consider this item at their regular meeting on May 11, 2020 ATTACHMENTS: Aerial Map Zoning Map GrOwasso 2030 Land Use Master Plan Map Annexation Exhibit f Y t , >N r_ R e 5 t 1' � l #-V I A pr Sr Y • Subject Tract Ij " mink 1� • � s�f r - I , y? � +�� . -- •;a,. �„�`+�F'C�a gyp � .:* f p f. a' - -1- 1 f Note: Graphic overlays may 0 100 200 400 not precisely n the with ro physical ®Subject /`/Tr•`� \J. features on the ground. Tract oa 2U-0'l I t I t I 0521 -14 Aerial Photo Date: February2076 Feet OA 20 -01 Zoning r 11 LEGEND Lmtl Use Calories -1'AlhnleTal -Ip1AlIPVXePaaBlEmpbpnenl NebhbMOa MuN Use ILgnl OM. Canmamal S hop W 9, AM1a'. P-P'q, SF Hwa ". Avian mxa abve'o W l pNNiw6aVal - Pup rme.r NIrkasso Nlpru. 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Iii I Ciry.I Collin v!le, luha COUn� %Ol ba.,na I I / aUYmMi uii I I'I(( II ii4Cw4m w °mxwa w I. w1 ,• ��w'�ip b }i Jj wM ,ra c♦w , uu«6wuu.rnmwurw.rnuuI7u.x `/ a I :II. �� �d', oral ! ^6r�iu�an �.,�w I -°f rYTnp muR°iu°Ytiw [owYpa nup°U. m °r �• �\ � ,iwrfi'• Vein I � I_ YirrPwrai r m,. rw N/ (/ �� wf�r,.w _IwQ wwmvrxw.w.uvmf anwrp,nu.n,mw. �a -- ---u -- _.gal— --y— —w— Tanner 1_M ul;irg a_ OAS sd REAL Aeoplo •REAL CMmder• REAL Community TO: The Honorable Mayor and City Council FROM: Karl Friischen AICP, RLA Planning Manager SUBJECT: Final Plat- Brighton Park Phase I DATE: May 8, 2020 BACKGROUND: The City of Owasso received a final plat application for review and approval for Brighton Park Phase I, a proposed single- family residential subdivision. The subject property is located approximately a A mile north of East 106th Street North and west of Mingo Road. The property is zoned Residential Single - Family High Density (RS -3) under Owasso Planned Unit Development (OPUD) 14-01 and will be the first phase as part of the entire subdivision approved under OPUD 14 -01. SURROUNDING ZONING: Direction Zoning Use Land Use Plan Jurisdiction North RS-3 (Residential Single - Family High Density) Residential Residential City of Owasso South AG (Agriculture) Residential Residential Tulsa County East RS -3 (Residential Single - Family High Density) Residential Residential City of Owasso West AG -R (Agriculture- Residential Single- Family) Residential Residential Tulsa County SUBJECT PROPERTY /PROJECT DATA: Property Size - 3.43 acres +/- Land Use Master Plan Residential Current Zoning RS -3 Proposed Use Residential Subdivision Proposed Lots /Blocks 8 Lots, 2 Blocks Within a PUD? Yes; OPUD 14-01 Within an Overlay District? No Water Provider Washington County Rural Water District #3 Applicable Paybacks /Fees Storm Siren Fee ($50.00 per acre) Ranch Creek Sewer Service Assessment Area ($610.33 per acre) Public Streets Yes ANALYSIS: The subject property was zoned RS -3 with Ordinance 1032, which established OPUD 14 -01 and applied it to the subject property. The proposed subdivision accounts for 3.43 acres of the larger 46.04 -acre OPUD 14 -01. The PUD prescribes a minimum lot size of 55 feet, and a maximum building height of 2 stories, or 35 feet. The final plat for Brighton Park Phase I consists of 8 lots in 2 blocks on 3.43 acres. Each lot will house a single - family dwelling unit intended for individual ownership. Brighton Park Phase I Final Plat Page 2 of 2 Perimeter and interior utility easements are shown on the Plat that will allow utilities adequate access to provide and maintain service to the proposed development. Stormwater Detention will be required, but will be evaluated at the time civil plans are submitted and reviewed. There is one point of access from the subdivision onto Mingo Road. All internal streets will be public and dedicated to the City. The Plat doesn't include any amenities, as those will be provided when the remaining portion of the property is platted and developed. Per the Owasso Zoning Code, Section 9.2.12, at least one (1) amenity shall be installed at the point where 25% of the project is developed. In this case, the proposed number of lots being platted is only 8, which is much less than the 123 contained in the original preliminary plat that was submitted with the PUD identified. The City of Owasso will provide sanitary sewer, Fire, Police, and EMS services to the proposed residential development. Washington County Rural Water District #3 will provide water to the proposed subdivision. The development that occurs on the subject property shall adhere to all subdivision, zoning, and engineering requirements of the City of Owasso, as well as all requirements set out in Ordinance 1032, which established OPUD 14 -01. PLANNING COMMISSION: The Planning Commission will review this item at their regular meeting on May 11, 2020. ATTACHMENTS: Aerial Map Final Plat - Brighton Park Phase I N Final Plat- Brighton Park Aerial Map I >�, :,,WJM* OPUD 14-01 IV k; 111111111111P� Subject Property 0 - . C-A,' t alai LE East 106 St. N. ENGINEER /SURVEYOR TUTTLE & ASSOCIATES, INC. A)1741 VISA, p(WIWA a- 5.1314 MW. s'Nu non ",6] CEflnfI.1E n MlMtlbry 1 A65 ExPUAn6N 6 -Jp -21 OWNER D.G. & S., PROPERTIES a cams, I: Iu,a usanty ca'r, P.O. 0. A,H G6 na4 W'.. I., Pnme: (918) J]I -6841 FINAL PLAT BRIGHTON PARK PHASE 1 A PART OF THE SE /2 OF SECTION 12, TOWNSHIP 21 NORTH, RANGE 13 EAST, CITY OF OWASSO. COUNTY, OKLAHOMA OPUD 14 -01 E N 88'2347" E - 237.15' 99.8]• 87.28 T L 1 't r ss en. *-1/T J N_88'23'47" E -- / 2a'Rw/E— / 3 95.40' 80.54' i N 20'17'11" E 53.89' I i F I I� II �N m I I I; 1= s it I I I I I 6 K I/ r4rc 11 — 15� � 2 o� q /I / as / ^l 4 � � z / 1 / �0 15 B/1` S V/F 1 \5 1 T ,II 3 L/ / N802' 5 88'32 LEGAL DESCRIPTION l ; 1 N 882J'47 "E� gp\ 2 1 nl al pI f I I I l , / 2 '45, U/E____� N/ — A t.t of hmd i..Ied in the N04 SE14 arSection 12, Tm a hi, 21 North. Rage 13 East of the Indian Base and Meridian, Tulsa Count , Smle of Oklahoma, acwrding to the U.S. Gmemment Surce,'thereof being more lem.lmh' dosc 3ed as follons: P -13 e lum & E U r 12 � 21 5 rwaec* ST N LOCATION MAP P.O.C. HE CORNER NE 14 SE 14 'tlt SECRON 12, T -21 -N. nh_ R -13 -E, RSSA COUNTY I I I P.0.8. COMMENCING at the NE Comer of the N04 SE4 of said Swim 12: Thence RzIDt i I S 01° 3643" E along the East line armed SE/J. a distance af885.53 f [ to the I 1 POINT OF BEGINNING; Thence cannot, S 01 °36'13" E along the East line I V .(said SEN, a distance 01`438 85 feel to the SE Comer NE14 St Ttlmw S 1 � I 88-32137" IN a distance of 380,01 feet to a point: Thence N 01 °36'13 °W,a I I distance of 213.91 feet 10 a poem: Thence N 20-17-1 I"E, a distance of 53.89 089'59'51 LEGEND feeu0apoinC ThenceN Ol° 3013 "lV adistan<e .1`5000 frouoapoinC 3535 mum Thence N 88 °23.4T' E a distance 01795.40 fact to Poem: Thence 11 °1449" E a s scum distance of 123.08 feel to a point; Tllene, N BS °2343" E a distance of233. 15 E EAST feet toapoim on the East line of said SE/4 said paint being the POINT OF W NEST BEGINNING, 0.1 B m.0 UNE l I 1 I 1 $0 I VA u u", EA.ENT 0 LN.A LNIR G" NO ACT£A M23'CTE P..., PANT W' PEONNM6 nssA .'."a" LWNr-r /3 ". 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ON MA _ _ r DMKUO [RW MATTED, E Au[ AA,,DBBDwI f ME °xt M[ wL AMT R - .ATDK OT, �pBAmAS'. IAT LIMA SOTS �DATYUR"tlsEmxe[�W/R¢n_J ]0A ' �TE OF ...A 1 ry Or MESA 1 PAT. IAAP,TED III `A­ -- SODS APLATTAT .1 11 reA-IAAID xrawTTERY'I APP AM m f°I.TI°TSSE. oAO�oLEDMETT: SEE ITIM, s� FEFL People • RERL CLOm[Wr • PEI,L Community TO: The Honorable Mayor and City Council FROM: Karl Fritschen AICP, RLA Planning Manager SUBJECT: Final Plat- Parker Village DATE: May 8, 2020 BACKGROUND: The City of Owasso received a final plat application for review and approval of Parker Village, a proposed mixed -use subdivision containing elements of single - family and multi - family residential and commercial uses. The property is located northeast of the intersection of East 106th Street North and Garnett Road. The property is located within Planned Unit Development (PUD) 17 -01 A and is zoned Residential Single - Family High Density (RS -3), Residential Multi - Family (RM), and Commercial Shopping (CS). SURROUNDING ZONING: Direction Zoning Use Land Use Plan Jurisdiction North AG (Agriculture) Residential Commercial Transitional City of Owasso Within a PUD? RS-3 (Residential Single - Family High Density) Within an Overlay District? No Tulsa County City of Owasso (West Half) Washington County Rural Water District #3 (East Half) Applicable Paybacks /Fees Storm Siren Fee ($50.00 per acre) Meadowcrest Sanitary Sewer Relief Area ($867.00 per acre) Ranch Creek Sewer Service Assessment Area ($610.33 per acre) Residential Yes CS (Commercial Shopping) South AG (Agriculture) Residential Commercial City of Owasso RE (Residential Single - Family Estate) Transitional Tulsd County East AGR (Agriculture Res Single - Family Rural) Residential Transitional Tulsa County Residential West AG (Agriculture) Residential Commercial Tulsa County SUBJECT PROPERTY /PROJECT DATA: Property Size 57.54 acres +/- Land Use Master Plan Commercial, Transitional, Residential Current Zoning CS, RM, RS -3 Proposed Use Single Family Residential Subdivision, Commercial, Multi - Family Proposed Lots /Blocks 120 Lots, 7 Blocks Within a PUD? Yes; 17 -01 A Within an Overlay District? No Water Provider City of Owasso (West Half) Washington County Rural Water District #3 (East Half) Applicable Paybacks /Fees Storm Siren Fee ($50.00 per acre) Meadowcrest Sanitary Sewer Relief Area ($867.00 per acre) Ranch Creek Sewer Service Assessment Area ($610.33 per acre) Public Streets Yes Parker Village Final Plat Page 2 of 2 I_\J_\I1 110; The subject property is zoned RS -3, RM, and CS with PUD 17 -01 A as the overlay approved with Ordinance 1 154 in September 2019. Parker Village is a mixed -use development with commercial, single family and multifamily elements. The project is divided into one - hundred - twenty ( 120) lots in seven (7) blocks. Lot 1, Block 7 consists of the area denoted in the PUD for multi - family uses and Lot 1, Block 6 consists of the area denoted for commercial uses. The remaining lots and blocks are identified for single - family residential uses. The plat consists of three (3) reserve areas, "A ", "B" and "C ". Reserve area "A" is identified as a detention and recreation area, while "B" and "C" will be landscape areas inside the single - family portion of the development. Reserve area "A" will also contain a natural wetland area and a larger stand of native trees which will remain and serve as a buffer with the Maple Glen neighborhood to the north. All of the reserve areas will be maintained by the Homeowners Association established with Covenants, Conditions, and Restrictions (CCR's) in the plat. All of the single family lots conform to the dimensional allowances under PUD 17 -01 A. The Plat provides an internal collector road connecting Garnett Road with North 1061h East Avenue. Perimeter and interior utility easements are shown on the Plat that will allow utilities adequate access to provide and maintain service to the proposed development. Stormwater detention has been accounted for with the large detention area denoted as Reserve area "A" on the plat. All internal streets will be public and dedicated to the City. Amenities will be provided in this development as per PUD 17 -01 A. The City of Owasso will provide water service to Block 6 and 7, while the remaining blocks (single family residential area) will have water provided by Washington County Rural Water District U. The City of Owasso will provide sanitary sewer, Fire, Police, and EMS services to the entirety of the development. The development that occurs on the subject property shall adhere to all subdivision, zoning, and engineering requirements of the City of Owasso and those found within PUD 17 -01 A. PLANNING COMMISSION: The Planning Commission will review this item at their regular meeting on May 11, 2020. ATTACHMENTS: Aerial Map Final Plat -Parker Village Parker Village- Final Plat Ariel Map r q ^t+5 tl 'KIl J d ONNER/DEVELOPER: PARKER VILLAGE 9Nt a:mroXEal LLC Ul ENGINEER: Tutile & Associates, Inc. PA BOX QI]Ll Tulsa, Miss— - 74147-1313 mane (9'81 65}5567 CE"Tn ATE a NORITY CA 466 EXPRATON 6- ]0-21_ _.- unamued i BLOCK 7 \, \ wp BLOCK a \ � -_ LEGEND all [[ {t( i mm K` n . rc ao .Xms smal cams FINAL PLAT PARKER VILLAGE THE PROJECT CONSISTS OF 57.52 ACRES LOCATED NORTH AND EAST OF THE INTERSECTION OF IOSTH ST. N. AND GARNSIT RD., IN THE CITY OF OWASSO, OELUIOHA IOPUD i 17 -OIA (CS. RN, k RES) w 4 3. Ili �i ll 911 }l jL IL Si 'L5 (i i'.li i'L �,[ 6ii pl ltsd I WP�altad RESERVE A Gnoa�eXAam NXA 6 ff Y I�LOCATION IN as H,yt♦ � ® ��� o m lPN6N6�e °o °°m sd PFAL Popp�e • RFAL L�emc�or • flFAL Communlly TO: The Honorable Mayor and City Council FROM: Michele Dempster Human Resources Director SUBJECT: Fraternal Order of Police Lodge # 149 Contract for FY 2020 -2021 DATE: May 8, 2020 BACKGROUND: Early during the initial COVID -19 isolation and temporary closure of businesses, the Fraternal Order of Police (FOP) approached the City with a proposal to continue the current contract with date changes only. The City appreciates the foresight and understanding displayed by the FOP in initiating this proposal. The proposed contract has been voted on and approved by the Lodge. PROPOSED CONTRACT: The proposed contract is a one year contract and keeps all language unchanged, other than updating dates. Continuing the current contract provides step increases for eligible members on anniversary date, with no change in the pay plan. The increase in all costs associated with continuing the contract is $243,182. PROPOSED ACTION: Staff will be presenting the proposed contract to the City Council for consideration on May 19, 2020. REAL Pcoplo • REAL CWracmr •REAL Community TO: The Honorable Mayor and City Council FROM: Michele Dempster Human Resources Director SUBJECT: International Association of Firefighters Local #2789 Contract for FY 2020 -2021 DATE: May 8, 2020 BACKGROUND: As a part of the fiscal year 2019 -2020 contract negotiated with the International Association of Firefighters (IAFF), the City Council approved language agreeing to ratify the contract for a second year. The second year of the contract, effective for fiscal year 2020 -2021, includes a 1.5% across the board increase effective July 1, 2020, and a 1.25% across the board increase effective January 1, 2021. All other language remains unchanged. The increase in all costs associated with continuing the contract is $369,444. PROPOSED ACTION: Staff will be presenting the proposed contract to the City Council for consideration on May 19, 2020. s� REAL People • REAL CMncur •REAL Community TO: The Honorable Mayor and City Council FROM: Linda Jones Finance Director SUBJECT: FY 2020 -21 Annual Operating Budget DATE: May S, 2020 BACKGROUND: Pursuant to statutory and Charter provisions, recommended annual operating budgets for the City of Owasso, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) have been developed. The budget proposal will be presented to City Council on May 12, 2020 and printed copies will be made available for public viewing at City Hall, the Owasso Library, and on the City's website by May 15, 2020. The City Council is required to hold a public hearing on the proposed budget. The proposed Budget Summary must be published in the newspaper with a notice of public hearing which gives taxpayers an opportunity to give input on the budget prior to its adoption. The Public Hearing has been scheduled for June 2, 2020, with the legal notice to be published by May 20, 2020. Once the City's budget is adopted, it can only be amended by vote of the Council. While Trustees for the OPWA and OPGA also adopt a budget, due to fluctuations in revenues, state law does not restrict Trusts to the amount adopted as the budget. Adoption of the Budget has been scheduled for June 16, 2020. ATTACHMENT: FY 2020 -21 Budget Presentation CITY OF OWASSO PROPOSED BUDGET FISCAL YEAR 2020 - 2021 PRESENTED TO Owasso City Council Owasso Public Works Authority Trustees Owasso Public Golf Authority Trustees Chris Kelley, Mayor - Bill Bush, Vice Mayor Doug Bonebrake - Lyndell Dunn - Kelly Lewis SUBMITTED BY Warren Lehr City Manager PG- 1 PG - 29 PG - 45 PG - 49 PG - 97 PG - 115 PG - 125 TABLE OF CONTENTS INTRODUCTION SUMMARY OF FUNDS GRANTS AND OUTSIDE FUNDING GENERAL FUND & HALF -PENNY FUND OWASSO PUBLIC WORKS AUTHORITY OWASSO PUBLIC GOLF AUTHORITY OTHER FUNDS PG - 147 OWASSO ECONOMIC DEVELOPMENT AUTHORITY PG - 149 STATISTICS PG - 181 APPENDIX sd REAL People • REAL Character • REAL Community INTRODUCTION CITY OF OWASSO HONORABLE MAYOR AND CITY COUNCIL: This proposed budget includes estimated revenues and proposed expenditures for all municipal operations and all funds maintained by the City and its Trusts. Adoption of a budget is a key policy decision of the City Council and has the effect of establishing a direction for the City over the next several years. Upon completion of the City Council's review and adoption, the budget serves as a policy statement that charges the City's administration with the responsibility of accomplishing the goals and objectives contained within the document. To enable uninterrupted services for our citizens, we believe caution and discipline should be maintained in implementing a proposed budget. ECONOMY. As of April 30, 2020, the City's past 12 -month sales tax revenue was 4.6% higher than the previous 12- months. Note that taxes distributed to the City in a given month generally reflect sales taxes collected by merchants two months earlier due to the timing of reporting and distribution by the State of Oklahoma. City staff has conservatively lowered sales tax projections for May, June, July, and August 2020 distributions by a total of $1.75 million due to the expected impact of temporary business closures and reopening modifications to accommodate social distancing related to the COVID -19 Pandemic. The sales tax reductions reflect a 17% decrease from the prior year for the affected months' distributions. Owasso is expecting to fare better on retail sales trends than most municipalities in Oklahoma during this crisis due to the fact that many of the largest local sales tax generating stores (SAMS, Walmart, Aid!, Reasor's, Target, Home Depot, Lowes, etc.) have been open and excessively busy during the pandemic, drawing shoppers from neighboring communities that do not offer these retail options. Owasso retail sales grew about 4.6% over the past 12 months and is expected to remain among the strongest in the state. The Oklahoma statewide economy is expected to be depressed in 2020 due to impacts of the COVID -19 virus and substantially lower oil prices. However, unlike the rest of the state, Owasso has historically been somewhat insulated from oil contractions, having few employers in the oil and gas industry. With the 2008 recession, Owasso's rapid suburban growth enabled the city to notably lag the statewide recession by two years. Use Tax is collected in lieu of sales tax when consumers buy goods online, Use Tax grew by 31% year -to -date in 2020 due largely to first -time collection by out -of -state vendors. Use Tax has been budgeted flat for FY 2020 -21 recognizing that future growth may be offset by a decline in sales tax as consumers choose to shop online versus at a storefront. BUDGET FY 2020 - 2021 -INTRODUCTION Page 2 CITY OF OWASSO Building permits have slowed somewhat from the rapid growth trends of the early 2000's due to reduced lot inventory. However, the City's housing market has remained in balance relative to population growth in recent years, and recent residential development has increased lot availability and prompted optimism for steady, continued population growth in FY 2020 -21. BUDGET HIGHLIGHTS. Street Improvements The FY 2020 -21 budget includes $4.8 million of revenue from the 55 /100ths Vision for Owasso sales tax recapture approved by voters in April 2016. The collected funds are restricted for street improvements, adjoining infrastructure, and right -of -way expenditures, specifically for E 961h Street N from approximately N 119th E Ave "This budget includes funding for improvements to Streets, Intersections, Stormwater Systems, Wastewater Infrastructure and Parks." to N 129th E Ave and E 116th Street N from approximately Hwy 169 to Mingo Road. A priority of this budget is to continue the City's annual street repair and maintenance program. This budget includes $1 million from the City's Capital Improvement Fund (CIP) and approximately $0.8 million from the Half -Penny Sales Tax Fund. The following street projects are in process: • E 761h Street N widening from Hwy 169 to N 1291h E Ave • Garnett Road widening from E 96th Street N to E 116th Street N • E 96th Street N improvements from N 119th E Ave to N 129th E Ave • E 106th Street N & N 1291h E Ave Intersection • E 1061h Street N & N 145th E Ave Intersection • E 116th Street N & N 1291h E Ave Intersection • E 116th Street N & Garnett Road Intersection • E 116th Street N widening from Mingo Road to Hwy 169 Utility Improvements Included in this budget is the purchase of a refuse truck, as well as upgrades to the Coffee Creek Lift Station, Wastewater Treatment Plant, Ranch Creek Interceptor, and a gravity sewer line at Owasso Market, financed by debt issued through the Oklahoma Water Resources Board in 2019. Other utility improvements include the Central Park Stormwater Project and the South Sports Park Regional Detention Pond. BUDGET FY 2020 - 2021 - INTRODUCTION Page 3 CITY OF OWASSO Public Safety Capital projects for public safety purposes include the remount of an ambulance and the purchase of a fire engine truck. Qualify of Life There are several projects at the Sports Park that are in progress including access roads, a new Splash Pad, and replacement of the play equipment. Funds have also been allocated for bank stabilization at Elm Creek Park and a new roof for the Community Center. Labor Union employees will receive step increases as negotiated. In 2019, the Fire union (IAFF) settled on a two -year contract which included 2.75% salary increases during FY 2020 -21. Due to expected revenue losses related to the temporary closures of restaurants and other businesses due to the COVID -19 Pandemic, no salary schedule improvement was built into the FY 2020 -21 proposed budget for either Police or non -union employees. However, included in the budget proposal are cost increases for increased retirement and health insurance benefits for all full -time employees. Staffing This budget proposal includes the funding for the following: • Change one part -time Assistant Golf Professional to a full -time position • Add one Vehicle Maintenance position • Add one Engineering technician position Tax Increment Financing District I TIF) District No. 1. Owasso Redbud District On December 20, 2016, the City Council approved the creation of a TIF District in the Owasso Redbud District to assist in the redevelopment of the downtown area. The TIF district will utilize the undedicated portion of the City's sales tax collected from new businesses (opening after DecembE The Tax Increment Financing District has begun to see sales tax and ad valorem revenues as well as spurred construction in the Owasso Redbud District 20, 2016) and ad valorem taxes related to increased valuations after December 20, 2016, of properties in the Redbud District to fund the Project Plan. The TIF Project Plan anticipates $17 million to be collected over the 25 -year life of the TIF. The majority of the TIF funds will be used as incentives for the redevelopment of blighted and economically stagnant properties in an effort to create a "sense of place" in the Redbud District. In FY 2020, staff estimates approximately $353,000 to be collected between the sales tax and ad valorem taxes collected by the county. The numbers are expected to rise significantly over the next few years as new properties develop. BUDGET FY 2020 -2021 - INTRODUCTION Page 4 CITY OF OWASSO Utility Rates Water provided to Owasso customers is purchased from the City of Tulsa. The FY 2020 -21 proposed budget includes customer rate increases related to implementation of the fifth year of the City of Owasso Five -Year Utility Rate Plan, approved by City Council in 2016, to cover increased water, labor, and capital costs. ASSUMPTIONS: Owasso Is in the last year of a five -year utility rate plan to ensure continuity of quality services to off residents. During development of this budget, staff has made certain assumptions and requests that are key to its successful implementation. These assumptions are a part of the normal process of budget development. It should be noted, however, that should the City Council adopt this proposed budget, these assumptions and recommendations become significant policy decisions providing the basis for the entire proposal. These assumptions include: • Owasso Public Works Authority fee increases for water, sewer, stormwater, and refuse incrementally in accordance with the Five -Year Rate Plan approved by Council in 2016 to recover operating costs and enable a balanced budget A transfer of $729,672 from the General Fund to the Owasso Public Golf Authority (OPGA) for ongoing operations Transfers of $200,000 from the General Fund and $326,201 from the OPWA Fund toward reduction of the accumulated OPGA deficit in accordance with the plan set forth by City Council in 2014 to eliminate the deficit by 2027 CONCLUSIONS: Even though caution and discipline remain the priority, we believe that the City's financial position can meet the goals set forth in this budget proposal and maintain adequate reserves for emergencies or opportunities. There will continue to be areas of operation that are regularly reviewed for increased efficiencies or possible discontinuance, and directors will continue to closely monitor departmental expenses. APPRECIATION: There has been a truly unselfish effort that has gone into the preparation of this proposal. The collective professional attitudes, actions, and decision making demonstrated by the City's staff in preparing this budget show Owasso to be a leader by example in resourcefulness and innovation. BUDGET FY 2020 - 2021 - INTRODUCTION Page 5 "The entire staff has adopted a sense of shared responsibility and continued resourcefulness in efforts to achieve the goals..." CITY OF OWASSO I take this opportunity to express sincere appreciation to the staff and department directors who have worked to develop this budget. As valuable members of the budget team, each has had an impact on this proposal through resourceful and realistic planning. Special appreciation is noted for the work effort made by Assistant City Manager Chris Garrett, Finance Director Linda Jones, and Assistant Finance Director Jennifer Newman. I also appreciate the time that each member of the City Council will spend in evaluating the recommendations contained in the proposal. I look forward to working with each of you in adopting the FY 2020 -21 budget and thank you for your support in implementing the strategies, goals, and services contained within the document. Please note, that there are certain statutory deadlines for budget adoption. A statutorily required Public Hearing on the proposed budget is scheduled for the regular meeting of the City Council on June 2, 2020. Pending your comments and review, and those received from citizens during the Public Hearing, we plan to place a request for final adoption of the budget on the agenda for the June 16, 2020, regular City Council Meeting. Respectfully submitted for your consideration, Warren Lehr City Manager Attachment A: Summary By statute, final adoption of the budget must fake place prior to June 23, 2020 BUDGET FY 2020 - 2021 - INTRODUCTION Page 6 CITY OF OWASSO ATTACHMENT A: BUDGET EXPENDITURE SUMMARY This budget contains requests for expenditures of $75,244,270 and transfers of $53,325,367, totaling $128,569,637 for all operations and all funds. Total requested expenditures, net of transfers and internal service funds, represent a decrease of $19,413,567 or 22.45% less than the FY 2019 -2020 budget. The decrease is primarily due to a reduction in utility capital projects. FY 2020 included funding for the Wastewater Treatment Plant upgrade. Owasso Public Works Authority Personal Sery ices Budget Budget FUND FY 2019 -2020 FY 2020 -2021 General Fund & Half -Penny 4,323,690 Personal Services $ 22,156,866 $ 23,093,117 Materials and Supplies 1,276,417 1,418,651 OtherServices 2,497,715 2524,609 pitaloutlay DRAFT 1,522,024 1,177,560 Total 27,453,022 28,213,937 Owasso Public Works Authority Personal Sery ices 3,669,747 3,607,206 Materials and Supplies 4,323,690 3,840,905 OtherServices 2,061,651 2,061,729 Tax Incremental Financing (Tiff 305,780 354,502 CopBalOutlay 21,898.630 915,580 Debt 6,984,638 7,934,500 Total 39,244136 18,714,422 Owasso Public Golf Authority Personal Sery ices 980,246 1,031,499 Materials and Supplies 146,310 162,810 OtherServices 288,567 302,294 capital Outlay - - Total 1,415,123. 1,496,603 Other Funds Persona I Sery ices 1,870,067 1,782,566 Materials and Supplies 267,155 282,505 OtherServices 695,617 1,213,688 Capital Outlay 15,335,933 15,363,965 Total Expenditures 18,368,972 18,642,724 Total Excluding Transfers & Internal Service Funds $ 86,481,253 $ 67,067,686 Internal Sew ice Funds City Garage $ 559,558 $ 681,576 Worker's Compensation 622,000 622.000 General Liability 385,000 385,000 Employee Health Benefits 6,172,520 6.488.008 Total Internal Sew ice Funds 7,739,078 8,176,584 Total Expenditures with Internal Service Funds $ 94,220,331 $ 75,244,270 Total Budget Transfers 49,420,634 53,325,367 Total City Expenditures $ 143,640,965 $ 128,569,637 BUDGET FY 2020 -2021 -INTRODUCTION Page 7 CITY OF OWASSO HOW TO USE THIS BUDGET This document guide outlines the City of Owasso's Proposed FY 2020 -2021 Budget. Copies of the budget are available for viewing at the City Hall, or on the City website. In addition, the budget may be viewed on the City of Owasso website, www.cityofowasso.com. Information may be obtained by calling Linda Jones at 918.376.1525 or emailing Ijones @cityofowasso.com. The budget is organized as follows: INTRODUCTION - This section includes the letter of transmittal from the City Manager to the City Council and Trustees, and an overview of the budget. In the transmittal letter, the City Manager highlights the key policy issues and programs in the budget. SUMMARY OF ALL FUNDS -This section provides a review of the revenue and expenditures in the City of Owasso's budget. Detailed tables provide a break -down of the individual sources of revenues and expenditures, while corresponding charts provide an overview of the percentage of funds received and expended in different areas. Also included is a schedule detailing sources of revenue for the General Fund, Owasso Public Works Authority, and Owasso Public Golf Authority. Given that revenue sources have been grouped together in the Fund Budgets, this schedule will allow you to view a complete breakdown of the specific sources and amounts of revenue the City receives. Also included is a Sales Tax Narrative, which provides an accounting of how the sales tax revenue received by the City of Owasso is broken down and expended. GRANTS AND OUTSIDE FUNDING - This section has detail information on the main grants received by the City of Owasso. GENERAL FUND BUDGETS - This section provides an overview of the departments' operating budgets. Within each department is a summary of expenditures by category, for the year and previous three fiscal years, as well as a calculation of the percentage change between this budget and last year's budget. AUTHORITY BUDGETS - These sections include budget information for the Owasso Public Works Authority and the Owasso Public Golf Authority. OTHER FUNDS - This section includes budget information for specially designated funds within the City of Owasso budget. Each fund is accompanied by a description of the purpose of the fund and an accounting of expected revenues and expenditures within that fund. OWASSO ECONOMIC DEVELOPMENT AUTHORITY - This section includes budget information for the Owasso Economic Development Authority, which is a component unit for the City of Owasso. The City does not have authority to spend these funds without OEDA Board approval. STATISTICS - This section provides statistical data on the changes in sales tax rates, the growth of the City of Owasso in regards to sales tax revenue and the City's debt as it relates to revenues and expenditures. APPENDIX -This section has a glossary of budget - related terms. BUDGET FY 2020 -2021 -INTRODUCTION Page 8 CITY OF OWASSO BUDGET PHILOSOPHY The annual budget process is an opportunity for the citizens of Owasso to participate in making decisions concerning the services the City of Owasso provides for them. The budget is the management tool for City administration and defines the annual work program. The budget is also a framework for accomplishing the mission of the City of Owasso, which is removing the obstacles standing in the way of people celebrating their lives. The City of Owasso's core values of integrity, creativity, respectfulness, excellence, accountability, teamwork, and responsiveness are reflected in this budget. A successful annual budget preparation requires communication, citizen outreach, Council direction, and a commitment to excellence. In addition to balancing local needs with available resources, and incorporating the City of Owasso's shared mission and values, the process should be a cooperative effort of the total community of Owasso. Owasso is proud of its statewide reputation for adopting advanced financial planning strategies. Our staff continues to accept the challenge of being economical with limited resources while searching for creative solutions to the delivery of City services. Working toward implementing efficiencies with forethought and providing a work environment conducive to teamwork will empower our city to change for the better. Ultimately, our primary goal is to provide the quality of life expected by the community over the long term at a reasonable cost. This annual budget is based upon citizen expectations, clearly articulated Council policies and City Manager directives, maintenance of existing program levels, and expansion of quality of life initiatives to promote the growth of Owasso and its residents. BUDGET FY 2020 - 2021 -INTRODUCTION Page 9 CITY OF OWASSO ORGANIZATIONAL STRUCTURE Citizens of Owasso City of Owasso City Council City Attorney / General Counsel City Manager Assistant City Manager Administrative Support City Clerk Comm unity Development Economic 1 Development Finance H Court Fire /EMS Services Human Resources Information Strong Technology Neighborhoods Police Service Public Works Recreation 8 Culture: Community Center, Golf, Museum, Parks Support Services BUDGET FY 2020 - 2021 - INTRODUCTION Page 10 CITY OF OWASSO r ": PREPARING THE ANNUAL BUDGET The City Manager is vested with responsibility for preparation of the annual budget by the Owasso City Charter. Development of the budget is a collaborative process between the Department Directors and the City Manager. The budget sets goals for the fiscal year and allocates resources to accomplish those goals. Once approved by the governing body, the budget becomes a major policy document establishing an agreement between the policymakers and the staff. The budget calendar facilitates the preparation and approval of the budget in a timely manner and serves to assure compliance with the statutory deadlines of the Municipal Budget Act. BUDGET TEAM Warren Lehr City Manager Christopher Garrett Assistant City Manager Linda Jones Finance Department Director Jennifer Newman Assistant Finance Director BUDGET FY 2020 -2021 -INTRODUCTION Page 11 CITY OF OWASSO DEPARTMENTAL PREPARATION AND PREPARATION SCHEDULE Departmental budgets are prepared by Department Directors and Senior Administrative Staff with the following expected deadlines: Dec. 16 Directors submit requests for additional personnel to Finance. Jan. 31 Requests are prioritized and submitted by the Directors for each Department. February Directors meet with City Manager and Assistant City Manager for justification and clarification of requested increases. April 13 Revenue estimates are finalized to determine which budget priorities will be recommended for funding. May 12 The proposed budget is presented to the City Council at Work Session. May. 15 The proposed budget is posted to the City website. May 20 Publication of notice of public hearing (at least five days prior to hea(ng *) June 2 Public Hearing (no later than June 15 *). June 16 Budget adoption (at least seven days prior to July 1 *) July 29 Publication of notice to vendors (no later than July 31 *). July 31 Budget is filed with the State Auditor (no later than July 31 *) Sept. 30 Deadline for submission of vendor invoices for previous fiscal year. Open purchase orders are closed, and budgetary fiscal year -end fund balances are determined. *Deadline set by state statute BUDGET FY 2020 -2021 - INTRODUCTION Page 12 CITY OF OWASSO Vision REAL People • REAL Character e REAL Community Our vision is to create a community where governmental services are dependable, efficient, and provided with excellence; where public servants are empowered to remove obstacles for citizens; and where departments are interdependent, united in a common purpose, creative, responsible, committed to positive change, focused on results, responsive to needs, and passionate about the individual's role to make a difference. Mission Removing Obstacles "Public Service is about removing the obstacles standing in the way of people celebrating their lives." To achieve this, we must provide quality services that better the lives of the citizens of Owasso. BUDGET FY 2020 -2021 -INTRODUCTION Page 13 CITY OF OWASSO Core Values - What Drives Our Success • Creativity - Embracing Innovation We foster a dynamic environment that embraces innovative alternatives to create better processes and solutions. • Accountability - Earning Trust We assess the long -term effects of all decisions.. As stewards of the public's resources and their trust, we pledge to be constantly aware of our responsibility to the community and to our work team. Responsiveness - Ready to Serve We are available and listen to all customers and respond to their concerns and requests in an efficient and timely manner. • Teamwork - Better Together We learn from each other, support one another, and accomplish more when we work together, within and across departments. • Integrity- Being Genuine We believe truthfulness, openness, sincerity, ethical conduct, and consistency in all actions are basic to the way we treat each other, and those we serve. Respectfulness - Valuing Everyone We commit to an environment of mutual respect where each individual's contributions are valued; where each team member is encouraged to take initiative in the improvement of the organization; and where every citizen's thoughts and opinions are heard. • Excellence - Exceeding Expectations We recognize that excellence is the standard for the services we provide. To achieve our vision of a reliable, excellent team of public servants, we must always improve ourselves and our processes, becoming better every day. BUDGET FY 2020 - 2021 - INTRODUCTION Page 14 CITY OF OWASSO Putting Our Core Values into Practice Management Philosophy - Our Commitment to All Team Members Our management philosophy guides how we lead our organization toward success and the fulfillment of our vision through our core values. In fact, each core value corresponds directly to a principle of the management philosophy. This philosophy is an everyday guide for our leaders in putting our core values.into practice through example. Principle 1 - Character (Core Values: Integrity, Accountability) Our goal is to hire people with good character. We believe that the success of any organization or department ultimately depends on one thing - how well it recruits, hires, trains, and retains good people. For this reason, character will always be our number one principle in everything; it is the ultimate key to success. Principle 2 - Empowerment (Core Value: Respectfulness) We believe that the people who do the job make the best decisions about how the job should be done. The best thing our employees can bring to this (� organization is a good idea - how to do things better, safer, more efficiently, more effectively, or more economically. Because of this, we commit to an environment in which individuals know their ideas and work are valued equally. We are creating a culture where employees are encouraged to take calculated risks with the goal of making a positive, innovative change. After all, the workers themselves have the best ideas for improving their work, and we encourage that creativity and innovation. When someone makes a mistake, we do not place blame; we support the individual and learn from the mistake together, adding to everyone's empowerment. Principle 3 - Quality (Core Values: Creativity, Excellence) Our best work is always ahead of us because we are committed to a continual process improvement. To achieve our vision of a reliable, excellent team of public servants, we must always improve ourselves and our processes, becoming better every day. We believe that quality relies on three things: leadership, systems, and accountability. Without leadership, we will never move forward toward our goals. Without systems, we will have no standards to guide us along the way. Without accountability, we will lack the integrity and constant encouragement to improve. With these three tools, we plan for, and achieve quality in our work through continuous improvement. BUDGET FY 2020 - 2021 - INTRODUCTION Page 15 CITY OF OWASSO Principle 4 - Service (Core Value: Responsiveness, Teamwork) Our mission statement, the reason we exist as an organization, is focused on the citizens - and rightly so! Every citizen of Owasso is our customer, and our job is to make each person's life better. To do that, we know we have to listen to the voices of our customers with an attitude of service. We understand who our customers are, identify what we can do to help them, and learn how to provide even better service along the way. BUDGET FY 2020 -2021 - INTRODUCTION Page 16 f CITY OF OWASSO Making the Vision Real Work Philosophy - The Environment Every Team Member Strives to Create Our core values do not stop with management. Rather, the purpose of the Management Philosophy is to lead by example and pass those values onto every single public servant in every single department. The work environment we cultivate is what will make our vision a reality, so it must be based on the core values that support our goals. The following aspects of our work environment are based on The FISH! Philosophy and correspond directly to each element of our Management Philosophy. Choose Your Attitude Since character and integrity are paramount goals to our organization, every employee -from the City Manager to the part-time intern - must start here. When we choose our attitude, regardless of the challenges or difficulties that we may face in our work, we show a commitment to good character. Doing what is right and being a good person of integrity are the most important steps toward success that any employee can take. We cannot serve our citizens if we ourselves are not dedicated to the character traits that will help us remove obstacles and be a positive influence in the community. Our first responsibility, as public servants, is to become people of impeccable character, and to help each other as we collectively develop the traits we need. Play We want our public servants to be empowered through the creativity and innovation that play inspires. The individuals and teams that make up our organization should feel the freedom to explore, try new things, develop new ideas, and have fun with each other and our customers. While we take our work seriously, we believe that a playful attitude opens the doors to the most innovative solutions and improvements. Be There In our quest for quality, we recognize that truly being in the moment is essential to providing real customer service. It is important to be completely focused on the customer and the customer's problems - from emergency situations to the smallest of issues - and to do everything in our power to help that customer. The only way to build quality is to build attentiveness, to truly be there for our citizens. BUDGET FY 2020 -2021 - INTRODUCTION Page 17 CITY OF OWASSO Make Their Day At the end of the day, our work is all about providing great service to the people of Owasso. If we haven't made our citizens' day, we haven't succeeded. If, as our mission statement says, public service is about removing obstacles standing in the way of people celebrating their lives, our work should be about removing as many obstacles as possible. Our goal is to make the day of every citizen we can, every day, by exceeding their expectations and providing them with the best service possible. Bringing It All Together All of these labels - mission, vision, core values, management philosophy, and work environment - mean something very important and are all connected. Vision - gives us a common goal to pursue. Mission -reminds us why we are here. • Core Values - show us how to achieve our goals. Management Philosophy - puts those values into practice. Work Environment -integrates our values into everyday workday. Ultimately, these will make our vision a reality. Community Vision We envision a community diverse in its unity, A community that embraces leadership from all sectors - From the business and faith communities; From education, healthcare, and government; From the Chamber and from charitable organizations. We envision a community united in diverse goals and dreams. We envision a quality of living valued equally by young and old; By all faiths and cultures and beliefs; All blending, living, working, thriving, together in one unified culture That is identifiably Oklahoma; That is uniquely Owasso. REAL People • REAL Character . REAL Community BUDGET FY 2020 -2021 - INTRODUCTION Page 1S CITY OF OWASSO MEET YOUR OWASSO CITY COUNCIL The City of Owasso operates under a politically stable Council / City Manager form of government, wherein the council is the legislative body. It passes ordinances, adopts the annual budget, and sets policy. The council is historically very innovative and encourages development opportunities. The City Manager has full responsibility for the day -to -day administrative functions of the government. MEETINGS • 6:30 pm, first and third Tuesday of each month • 6:00 pm, second Tuesday of each month o Discussion meeting, no action is taken • Old Central, 109 N Birch, Owasso, OK 74055 MEMBERS Kelly Lewis - Ward 1 Chris Kelley - Mayor, Ward 2 BUDGET FY 2020 -2021 -INTRODUCTION Page 19 CITY OF OWASSO MEET YOUR OWASSO CITY COUNCIL - CONTINUED Bill Bush - Vice Mayor, Ward 3 Lyndell Dunn - Ward 4 Doug Bonebrake - Ward 5 BUDGET FY 2020 - 2021 - INTRODUCTION Page 20 r CITY OF OWASSO 0 �z. y% W dr0 rAanxa/V a HIM T I ��TT anx r r j =r� T I a J _ anxanri NUtr•~� o�w 40 j � nx aaa�oi { anxr a "Hot LXf aft w 'o t 'h: i I -i1iYxWn 'l anxaer a marr IIIL Ln 3nN3AY�, • 1 , i _ '71E I -IT - aXn+m�m F, J � i�� _ � anixa irmowaw I I I ' I I , BUDGET FY 2020 - 2021 - INTRODUCTION Page 21 CITY OF OWASSO AUDIT COMMITTEE The purpose of the audit committee is to help oversee the audit of financial statements, ensure the auditor is independent of management and address control and compliance weaknesses. The Committee meets at least twice annually at a designated time and place as called by the Chair. Meetings are typically conducted in the City Hall conference room. With the exception of the City Council representative, terms are for three years and expire on June 30th. Members must live within the fence line. MEMBERS • Andrea O'Dell - CPA o Term Expires 6/30/2020 • Kelly Lewis - City Council o Term Expires 6/30/2020 • Jack Murray - Business Person . o Term Expires 6/30/2021 • Robert Curfman - Business Person o Term Expires 6/30/2020 • Vacant - Banker EX- OFFICIO, NON - VOTING • Linda Jones - Finance Director • Warren Lehr- City Manager BUDGET FY 2020 - 2021 - INTRODUCTION Page 22 CITY OF OWASSO BOARD OF ADJUSTMENT This is a quasi - judicial body whose function is to hear and decide cases relating to zoning variances and special exceptions, as well as appeals of the Building Inspector's interpretation of the building codes. Because this board is not a recommending body, appeals of decisions made by this board must be taken to District Court. The board consists of five citizen members who are appointed by the City Council. Appointments are for three -yeas periods. Staff support is provided by the Community Development Director, City Planner, and Assistant City Planner. MEETINGS • 6:00 pm, fourth Tuesday of each month • Old Central, 109 N Birch, Owasso, OK 74055 MEMBERS • Joe Ramey o Term Expires 6/30/2021 • Jim Bausch o Term Expires 6/30/2022 • Abhijeet Utturkar o Term Expires 6/30/2022 • Dean Knoten o Term Expires 6/30/2020 • Sherry Jacobs o Term Expires 6/30/2020 BUDGET FY 2020 - 2021 - INTRODUCTION Page 23 CITY OF OWASSO CAPITAL IMPROVEMENT COMMITTEE This committee reviews Capital Improvement requests and recommends action to the City Council. The committee also adopts a revised Capital Improvements Plan each year for recommendation to City Council. The committee is comprised of citizens, representatives from other boards and commissions, a Chamber of Commerce representative, a representative from the banking industry, and city staff. Appointments are for one -year terms. Staff support is provided by the Community Development Director. MEMBERS • Chris Kelley - City Council o Term Expires 6/30/2020 • Bill Bush - City Council o Term Expires 6/30/2020 • Paul Loving - Planning Commission o Term Expires 6/30/2020 • Dirk Thomas - OEDA o Term Expires 6/30/2020 • Jeff Davis - Citizen o Term Expires 6/30/2020 • Kent Inouye - Citizen o Term Expires 6/30/2020 • Rob Haskins - Citizen o Term Expires 6/30/2020 • Jim Hunter - Citizen o Term Expires 6/30/2020 • Jason Drake -Citizen o Term Expires 6/30/2020 • Vacant - Citizen o Term Expires 6/30/2020 EX- OFFICIO, NON - VOTING • Warren Lehr - City Manager • Chris Garrett - Assistant City Manager • Linda Jones - Finance Director BUDGET FY 2020 -2021 - INTRODUCTION Page 24 CITY OF OWASSO OWASSO ECONOMIC DEVELOPMENT AUTHORITY The duties of this authority are to plan, implement, and promote projects and programs that will directly benefit the economic well -being of the community. This committee is comprised of citizens, a representative of the Chamber of Commerce, and a City Councilor. Members are not required to reside in the Owasso City limits; however, they must be a resident of the State of Oklahoma. Members are appointed by the Mayor for five -year terms, with City Council confirmation. Staff support is provided by the Economic Development Director. MEETINGS • 10:00 am, second Thursday of each month • Main Conference Room at City Hall MEMBERS • Lyndell Dunn - City Council o Term Expires 6/30/2020 • Dirk Thomas C o Term Expires 6/30/2024 • Gary Akin o Term Expires 6/30/2020 • Skip Mefford o Term Expires 6/30/2021 • Bryan Spriggs o Term Expires 6/30/2022 • Dee Sokolosky o Term Expires 6/30/2023 • David Charney o Term Expires 6/30 /2020 BUDGET FY 2020 - 2021 - INTRODUCTION Page 25 CITY OF OWASSO OWASSO PERSONNEL BOARD This board meets when there is business to be addressed relating to appeals of personnel decisions. Meetings are called by the Chair when a petition from an employee is received in the office of the City Clerk per the Personnel Policy Manual. This board is comprised of three citizen members who are appointed by City Council. Appointments are made for three -year periods. Staff support is provided by the Human Resources Director. MEMBERS • Bruce McCarty o Term Expires 6/30/2021 • Jerry Duke o Term Expires 6/30/2020 • Rob Wright o Term Expires 6/30/2022 BUDGET FY 2020 - 2021 - INTRODUCTION Page 26 CITY OF OWASSO PLANNING COMMISSION This commission is a quasi - legislative body whose function is to review and recommend actions to the City Council related to zoning, platting, subdivision construction, commercial site plans, and other related planning functions. The commission is comprised of five citizen members who are appointed by the City Council. Appointments are for three -year periods. Staff support is provided by the Community Development Director, City Planner, and Assistant City Planner. MEETINGS • 6:00 pm, Monday following the first Tuesday of each month • Old Central, 109 N Birch, Owasso, OK 74055 MEMBERS • Paul Loving o Term Expires 6/30/2022 • Chad Balthrop o Term Expires 6/30/2020 • Tim Miller -' o Term Expires 6/30/2022 • David Vines o Term Expires 6/30/2021 • Vacant o Term Expires 6/30/2022 BUDGET FY 2020 -2021 - INTRODUCTION Page 27 CITY OF OWASSO SALES TAX OVERSIGHT COMMITTEE The Sales Tax Oversight committee was formed following the 1988 "third penny" tax bond election for the purpose of maintaining a strong citizen participation effort throughout the life of the sales tax and to insure the proper use of revenues generated from the tax. The committee is comprised of citizens representing news media, retail business, service business, building industry, education, recreation, senior citizen, financial, as well as five members at large. Members are appointed for life of the sales tax, or until resignation or events cause termination as defined in the committee policy. MEETINGS • 6:30 pm, fourth Monday of March and September • Old Central, 109 N Birch, Owasso, OK 74055 MEMBERS • Building Industry (1) - Justin Prince • Education (1) - Eric Nantois • Financial (1) - Mike Westerman • Members At Large (5) - Ed Wagner, Angela Kennedy, Matthew Roberts, Trey Thee, Brandon Miller • News Media (1) - Cyndi Knoten • Retail Business (2) - Danny Ewing, Scott Reeves • Recreation (1) -Brian Dugan • Senior Citizen (1) - Don Hutchings • Service Business (2) - Jonna Chase, Steve Mowery BUDGET FY 2020 - 2021 - INTRODUCTION Page 28 IrAWArA,(;,*M 'REAL People • REAL Character • REAL Community SUMMARY OF FUNDS ^�A "'AI F., ^, RA 0% (-,, CITY OF OWASSO BUDGET SUMMARY BY FUNCTION REVENUES BY SOURCE BUDGET BUDGET 437,506 TOTAL INTERFUND TRANSFERS " FY2019 -20 FY2020 -21 CHANGE BUDGET $ 4,419,873 BUDGET $ 1,972 Community Development 839,742 FY2019 -20 12,808 FY2020 -21 CHANGE Taxes $ 39,562,240 $ 39,973,727 $ 411,487 Licenses & Permits 35,269,321 281,676 (23,742,187) 275,371 (6,305) Intergovernmental ] 1,178,296 2,144,447 817,477 1,930,991 (213,456) Charges for Service ' 6,984,638 19,364,347 949,862 19,615,365 251,018 Proceeds of Debt ^ 22,167,487 5,000,000 (17,167,487) Fines & Forfeitures 335,699 304,930 (30,769) Miscellaneous 5 2,185,483 1,883,089 (302,394) TOTAL SOURCE REVENUES $ 86,041,379 $ 68,983,473 $(17,057,905) TOTAL INTERNAL SERVICE FUNDS ` 7,833,564 8,110,034 276,470 TOTAL INTERFUND TRANSFERS 11 49,420,634 53,325,367 3,904,733 TOTAL REVENUES $ 143,295,577 $ 130,418,874 $(12,876,702) EXPENDITURES BY FUNCTION - BUDGET BUDGET 437,506 TOTAL INTERFUND TRANSFERS " FY2019 -20 FY2020 -21 CHANGE General Government $ 4,419,873 $ 4,421,845 $ 1,972 Community Development 839,742 852,550 12,808 Public Safety '- - - - 19,330,033 20,419,468 -- 1,089,435 Public Works' 15,794,987 16,827,498 1,032,511 Utilities' 35,269,321 11,527,134 (23,742,187) Culture & Recreation 3,025,182 4,203,478 1,178,296 Economic Development 817,477 881,213 63,736 Debt Servlce10 6,984,638 7,934,500 949,862 TOTAL FUNCTIONAL EXPENDITURES $ 86,481,253 $ 67,067,686 $ (19,413,567) TOTAL INTERNAL SERVICE FUNDS 7,739,078 8,176,584 437,506 TOTAL INTERFUND TRANSFERS " 49,420,634 53,325,367 3,904,733 TOTAL EXPENDITURES $ 143,640,965 $ 128,569,637 $(15,071,328) 1 - Increase primarily due to an increase in expected use tax revenues 2 - Decrease primarily due to the decrease in expected reimbursement for the Fire Safer Grant 3 - Increase mainly due to increase in monthly charges for public works utility services 4 - FY20 reflects financing of utility projects while FY21 reflects City capital projects 5 - Decrease mainly due to lower interest rates on funds held at financial institutions 6 - Increase primarily due to employee benefit costs and the new position in vehicle maintenance 7 - Increase primarily due to equipment purchases, employee benefit costs and negotiated union increases 8 - Increase primarily due to various street improvement projects 9 - Decrease due to expenses related to the construction of various capital projects, including the Wastewater Treatment Plant upgrade in FY 20 10 - Increase due to new debt for Capital Improvement debt for streets projects and land purchase 11 - See page 33 for breakdown of interfund transfers BUDGET FY 2020 -2021 - SUMMARY OF FUNDS Page 30 1 Taxes 57.9%. Fines 8 Fort 0.4% Proceeds of Debt 7.3% CITY OF OWASSO REVENUES BY SOURCE Licenses & Permits 0.4% Intergovernmental 2.8% Charges for Service 28.5% EXPENDITURES BY FUNCTION dic Safety 30.4% Community 'evelopmer 1.3% General Gov 6.6% Debt Service 11.8% rllc Works 25.17. Development Culture & Recreation UiiliBes 6.3% 17.2% BUDGET FY 2020 - 2021 - SUMMARY OF FUNDS Page 31 CITY OF OWASSO BUDGET SUMMARY FISCAL YEAR 2020 - 2021 Special Revenue Funds Sinking Fund(ProperlyTax) 108 50,054 - (50,000) 162 Fund 48,370 Projected Proposed Proposed Proposed Proposed Balance as 315.940 Balance Revenues Expenditures Net Transfers* Balance a % of Net DRAFT_ I -Jul 20 FY201 21 FY 20 121 FY20 121 30- Jun -21 Revenue General 8 Hoff -Penny Funds 16,721 Juvenile Court Fund 13,288 2.383 10,000 - General Fund $ 5,595.706 $32,465,303 $ 22,679,574 $ (9,678,941) $ 5,702,494 413,150 19.9% Half- PennySaim Tax 4.341,374 4,934,023 5,534,363 - 3,741,034 ** Hotel Tax Fund Total General a Half -Penny Funds 9,937,081 37.399,326 28,213,937 (9,678,941) 9,443528 34.1% Enterprise Funds 1,101,714 - 835,280 Ambulance Capital 332,703 321.019 Owasso Public Golf Authority (1,562,326) 766,931 1,496,603 1,255,873 (1,036,125) - Owasso Public W arks Authority 2,039,743 19,576,240 18,714,422 256,677 3,158,238 - Total Enterprise Funds 477,417 20,343,171 20,211,025 1,512,550 2,122,113 12.6 %'* ** Special Revenue Funds Sinking Fund(ProperlyTax) 108 50,054 - (50,000) 162 Ambulance Service 48,370 1,754,154 1,740,642 - 61,882 E911 313,889 315.940 303,850 - 325,979 Cemetery Care 3,756 829 1,850 - 2,735 Emergency Siren Fund 24,954 1,767 10.000 - 16,721 Juvenile Court Fund 13,288 2.383 10,000 - 5.671 Total Special Revenue Funds 404,365 2.125.127 2,066,342 (50,000) 413,150 19.9% Capital Projects Funds Hotel Tax Fund 1,287,208 394,101 321.553 - 1,359,756 Stormwater Management 410.465 1,526,529 1,101,714 - 835,280 Ambulance Capital 332,703 321.019 329,675 - 324,047 Tax Incremental Financing (TIF) - 353,378 - (353.378) - Vision Tax 1,529,288 4,834,948 4,600,000 - 1,764,236 Park Development 17,833 33,203 51,000 - 36 Capital Improvements- Grants - 134,000 134,000 - - Capital lmprovements- Sales Tax - 1,518,671 10,038.440 8,519,769 - Total Capital Projects Funds 3,577,497 9,115,849 16,576,382 8,166,391 4,283,355 24.8% Total Excluding Internal Service Funds $ 14,396,360 $ 68,983,473 $ 67.067,686 $ 150,0001 $ 16,262,147 23.6% Inemal Service Funds city Garage Fund 9 8490 626,531 681,576 - 43.445 6.9% Self Insurance Funds 3,343,683 7,483503 7.495,008 50,000 3,382.178 449% Total - Including Duplicate Revenues and Expend8uresin Internal Service Funds $ 17,838,533 $ 77,093,507 $ 75244 ,270 $ - $ 19,687,770 25.5% See page 33 for breakdown of interfund transfers '• Larger fund balance held at this time to offset Fire Safer Grant ending in FY 2022 * ** Excludes $5 million of non - operoting debt proceeds BUDGET FY 2020 -2021 - SUMMARY OF FUNDS Page 32 CITY OF OWASSO PROPOSED TRANSFERS FISCAL YEAR 2020 - 2021 FUND REVENUE FUND EXPENDITURE General 1 $ 17,198,539 OPWASoles Tax - $(17,198,539) Capital Improvements(CIP) 2 3,519,769 OPWA Sales Tax (3,519,769) Capital Improvements (CIP) 3 5,000,000 OPWA Sales Tax (5,000,000) Owasso Public Golf Authority (OPGA) a 929,672 General (929,672) Owasso Public Golf Authority (OPGA) 5 326,201 Owasso Public Works Authority (OPWA) (326,201) OPWA (TIF) 6 353,378 Tax Incremental Financing (TIF) (353,378) OPWA Sales Tax 7 25,947,808 General (25,947,808) Workers Comp a 13,500 Sinking Fund (13,500) General Liability 9 36,500 Sinking Fund (36,5001 TOTAL TRANSFERS $ 53,325,367 $ 153,325,3671 1. Transfer of 2 cent sales tax balance remaining after payment of sales tax payback obligations used for incentivizing development 2. Transfer of 1 cent sales tax balance remaining after payment of Capital Improvement Fund debt used for capital improvement projects 3. Transfer of loan proceeds to finance street projects and the land purchase for the future Owasso Public Works Authority Building 4. Transfer to subsidize operations and reduce accumulated OPGA fund deficit 5. Transfer to reduce accumulated OPGA cash deficit 6. Transfer of Sales Tax and ad valorem tax from the TIF Fund for Redbud District capital projects 7. Transfer of 3 cent sales tax used to collateralize OPWA debt obligations S. Transfer of ad valorem tax received for workers comp claims 9. Transfer of ad valorem tax received for tort claims BUDGET FY 2020 - 2021 - SUMMARY OF FUNDS Page 33 CITY OF OWASSO SALES TAX NARRATION USE OF SALES TAX The City of Owasso receives 4.05 cents in sales tax for the funding of municipal government activities. One cent of the sales tax is restricted to funding capital projects or debt service for capital projects. Two cents of sales tax funds City operations and is pledged to the OPWA for debt service. Two cents of sales tax collected from businesses in the TIF District go to fund approved infrastructure in the TIF District. A half penny goes to the Half -Penny Sales Tax Fund and is restricted for Fire, Police and Streets. The remaining 55 /100th's of a penny is for Vision recapture and is restricted for street projects on 96th St N and l 16th St N. The following detail provides an accounting of how the one cent, two cent, half -penny and 55 /100th's break down, and how the revenue is utilized. 3% SALES TAX REVENUE $ 26,056,828 I f . 0 R'_ A PE- TIF SALES Ti X REVENUE $ 109, 020 (TIF District approved In December 2016 -City Ireceived first amount in June 2017) REMAINI NG 3% SALES TAX REVENUE TRANSFER TO OPWA $ 25,947,808 -0 $25,947,808 HALF -PENNY 0.5% SALES TAX REVENUE $ 4,342,820 35% TO FIRE $ 1,519,987 35 7.70 POLICE $ 1,519,987 30 %TO STREET REHABILITATION $ 1,302,846 OPWA 1 %(1 CENT) $ 8,649,269 DEBT SERVICE ON CITY CAPITAL PROJECTS (5.129,500) TRANSFER TO CAPITAL IMPROVEMENTS -SALES TAX $ 3,519,769 VISION RECAPTURE 0.557.SALESTAX REVENUE 311 VISION TAX STREET IMPROVEMENTS OPWA 2 76(2 CENT) $17,298,539 SALES TAX PAYBACKS /INCENTIVES (100,000) T RANSFER TO GENERAL FUND $17,198,539 $ 4,777,102 (Assessed beginning Jan -01- 2017 -City began to receive funds in March 2017) BUDGET FY 2020 - 2021 - SUMMARY OF FUNDS Page 34 Half- Penny -Pr $1,519,987 Half- Penny -1 $1,519,987 One Cent - CIP Deb'. Service $5,129,500 CITY OF OWASSO SALES TAX REVENUE FY 2021 Huff- Penny - Streets $1,302,846 One Cent - Resldctr Transferto Capital $3,519,769 Two Cents - Translerto General Fund 55 /100ih's Vision Recapture $4,777,102 acks nraarcs ws awr,020 BUDGET FY 2020 - 2021 - SUMMARY OF FUNDS Page 35 CITY OF OWIASSO YEAR -END FUND BALANCES - GENERAL FUND & HALF -PENNY Year -End Balance General Fund Year -End Balance Half -Penny Fund Year -End Balance Total General Fund 8 Half -Penny Year -End Balance $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 Actual Actual Actual 30- Jun -12 30- Jun -13 30- Jun -14 $ 1,915,805 $ 2,156,268 $ 2,811,624 $ 1,915,805 $ 2,156,268 $ 2,811,624 $ 3,092,828 $ 5,910,983 $ 6,324,495 $ 8,227,108 $ 11,462,896 $ 9,937,082 $ 9,443,529 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018. FY 2019 FY 2020 FY 2021 � Actual FYE Fund Balance (FY 2020 Projected) —I Reserve Target (15 %of Net Revenue) — Odginal Budget Projected FYE Fund Balance Note: Targeted fund balance is 15% of Revenues net of transfers to OPWA. — -Actual for most recent prior year based on projected revenues and expenses. - -Large spike and subsequent decrease due to project expenses carried over into FY20. BUDGET FY 2020 -2021 - SUMMARY OF FUNDS Page 36 Projected Actual Actual Actual Actual Actual Actual Budget 30- Jun -15 30- Jun -16 30- Jun -17 30- Jun -18 30- Jun -19 30- Jun -20 30- Jun -21 $ 2,766,761 $ 3,386,771 $ 3,243,594 $ 4,181,276 $ 6,093,466 $ 5,595,706 $ 5,702,494 326,067 2,524,212 3,080,901 4,045,831 5,369,430 4,341,376 3,741,035 $ 3,092,828 $ 5,910,983 $ 6,324,495 $ 8,227,108 $ 11,462,896 $ 9,937,082 $ 9,443,529 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018. FY 2019 FY 2020 FY 2021 � Actual FYE Fund Balance (FY 2020 Projected) —I Reserve Target (15 %of Net Revenue) — Odginal Budget Projected FYE Fund Balance Note: Targeted fund balance is 15% of Revenues net of transfers to OPWA. — -Actual for most recent prior year based on projected revenues and expenses. - -Large spike and subsequent decrease due to project expenses carried over into FY20. BUDGET FY 2020 -2021 - SUMMARY OF FUNDS Page 36 Total Licenses & Pernih 205.687 CITY OF OWASSO 241.714 6.5% Intergovernmental Bureau of Justice Assistance 14,404 3.807 8,442 - - 100.0% EP &R /FEMAGmnt - - 49.553 - DETAIL OF REVENUES - - 79.135 - - 100.07o ALL FUNDS 1,000 - - - 0.0% Cherokee Nation Grant - 15,394 Projected Proposed Percent OK Homeland Security Grant - Actual Actual Actual Budget Change 55,114 - FY 1718 FY 1819 FY 19 120 FY 2021 FY 2021 - General Fund - 0.0% OK HWY Police Grants 84,994 77,652 103,483 Taxes - 100.0% Tulsa County Resale Property/ City Surplus 43,405 43,332 53.047 45,000 Sales Tax $ 24,846,020 $ 25,812,091 $ 26.298,856 $ 25,947,808 -1.3% -3.3% Use Taxes 1,664,238 2,267,091 2;947,598 2,920,913 -0.9% Motor Vehicle Licenses Electric Willy (PSO) 542,316 578,350 607,872 623,411 2.6% 399,613 Electric Utility (VVEC) 38,861 41,105 40,323 41,105 1.9% 422,977 Natural Gas Utility (ONG) 183,507 182,085 163,309 158,849 -2.7% 128.000 Natural Gas Ut71ty (Other( 2,449 2,200 1,812 1,812 0.0% 1,483,195 Video Service (AT&T) 109,048 95,177 88,056 85,779 -2.6% Telephone (Other] 12,323 10,007 9,973 8,528 -14.5% Mowing Fees CATV (Cox] 307,745 289,005 276,844 276,844 0.0% 24,600 Total Taxes 27.706,507 29,277.111 30,434,643 30,065,049 -1.2% 1,460 Licenses & Pernits 1.160 0.0% Alcohol /Beer License 890 - 32,760 32,760 0.0% Solicitor License 3,200 4,020 2,145 3,630 69.2% Other License 5,300 8,500 8,150 9.600 17.8% Building Peardis (Residential) 38,614 32,660 61,518 62,376 1.4% Building Pemdfs(Commerciaq 20.265 - 16,448 19.406 19,786 2.0% Building Penrufs Surcharge 26,606 16,168 14,919 17,609 18.0% - Mechanical Permit 'Electrical Perrrtit 25,952 24,023 21,272 20.385 19.973 18,911 22035 21,138 10.3% 11.8% Plumbing Perntif 30,043 28,667 27,123 30,OBO 10.9% Sign Permit 3,480 6,650 10,850 11,350 4.6% Other Pe"Hs 27.314 23,962 11;229 11,350 1.1% Total Licenses & Pernih 205.687 178,732 226,984 241.714 6.5% Intergovernmental Bureau of Justice Assistance 14,404 3.807 8,442 - - 100.0% EP &R /FEMAGmnt - - 49.553 - - 100.0% Tulsa County Revolving Drug - - 79.135 - - 100.07o Local Grants 1,000 - - - 0.0% Cherokee Nation Grant - 15,394 5.000 - - 100.0% OK Homeland Security Grant - - 14,173 - - 100.0% CMAQ Grant 55,114 - - - 0,0% SCBAGmnf 61,819 - - - 0.0% OK HWY Police Grants 84,994 77,652 103,483 - - 100.0% Tulsa County Resale Property/ City Surplus 43,405 43,332 53.047 45,000 -15,2% Alcoholic Bev emge Tax 55,689 70,099 86,115 83,285 -3.3% State Gasoline Tax 67,369 66,515 67.555 63,753 -5.6% Motor Vehicle Licenses 248,468 256,752 256,752 260,327 1.4% Cigarette /Tobacco Tax 399,613 303,273 329,619 329.619 0.0% SAFER Grant - 422,977 698,105 541.211 -22.5% School Resource Officer 160.000 160,000 128.000 160.000 25.0% Total Intergovernmental 1,191.875 1,419,801 1,878,979 1,483,195 -21.1% Charges for service Zoning &BOA Fees 16.753 25,488 18,969 1 &969 010% Mowing Fees 30,300 14,750 10,400 10,400 0.0% Engineering Rev law Service Fees 24,600 31,500 17,100 17,100 0.0% Early Intervention Panel 2,000 1,460 1,160 1.160 0.0% BUDGET FY 2020 - 2021 - SUMMARY OF FUNDS Page 37 CITY OF OWASSO BUDGET FY 2020 - 2021 - SUMMARY OF FUNDS Page 38 Projected Proposed Percent Actual Actual Actual Budget Change FY 17 1 18 FY 18 1 19 FY 19 120 FY 20 121 FY 20 121 Cemetery Lots - 2,450 - - 0.0% Cemetery Interments 7,875 6,037 7.263 7,263 0.0% Surcharge for Economic Development 10,974 10,732 11,311 11,474 1.4% Surcharge for Street Repairs 155.904 163,114 1681588 170,492 1.1% Administrativ a Ov erhead 300.000 300,000 300,000 300,000 0.0% Returned Check Fees (4) 95 - - 0.0% K9 Sew ices 10,000 10;000 8,000 10,000 25.0% Animal Sterilization Fee 675 2.135 2,500 2,500 0.0% Animal ID Tags 15 - - - 0.0% Alarm Registration Fee 93,695 108,915 89,000 102,355 15.0% Police /Fire Reports 4,870 5,072 5,580 5,920 6.1% Monthly Building Rent 21,394 19.195 19,418 19,416 0.0% Old Central User Fees 7,925 5,224 3,000 5,115 70.5% Economic Summit 1,489 2,249 - 1,650 100.0% Lease /Rent Other 12,996 12.696 12,696 12,696 0.0% Community Center User Fees 22,575 15,105 12,000 15,075 25.6% Community Center Classes 7,550 9,502 7,000 4,500 0.0% Park Fees 9,562 9.130 11,930 17,490 46.6% Concession Sales 5.300 1,800 - 2,500 100.0% Other 2,670 398 400 500 25.0% Total Charges for Service 749,118 757,047 706,315 736,575 4.3% Fines & Fodef ures Municipal Court Fines 345,290 249,900 176,655 221,377 25.3% District Court Fines 7,952 7,305 6,389 7,943 24.3% Court Fines (Restricted) 9.354 8,375 5,660 7,275 28.5% Court Costs 86,645 70,684 47,711 60,284 26.4% Animal Impound Fines 5,830 5,805 6,073 5,805 -4.4% Deposits Forfeited 300 170 - - 0.0% Other Forfeitures (Criminal) 344 981 - - 0.0% Total Fines 8 Forfeitures 455,715 343,220 242,488 302,684 24.8% Miscellaneous Interest 29,678 98,833 92,810 41,874 -54.9% Reimbursements &Refunds 2,462 11,975 2,081 2,000 -3.9% JP Morgan Rebate 47,604 45,354 56,113 56,113 0.0% PSO Model City 1,712 1,788 1,831 1,831 0.0% Reimbursement (OGA) 6,221 5,542 4,729 4,729 0.07. Property Damage 795 - 200 - -100.07. Sale of Fixed Assets 300 40,238 17 - -100.0% Sale of Books & Materials 1,475 2,005 120 750 525.0% Other 13,589 10.363 9,548 10,000 4.7% Contributions & Donations 145 18,200 40,475 35,000 -13.5% Community Center Donations 2,583 4,697 4,966 5,000 0.7% Pubric Aft Donations 51105 4,744 500 15,000 2900.0% Recreation& Culture Donations - 11,650 9,499 15,000 57.9% Overage /Shortoge 82 2 (240) - - 100.0% Total Miscellaneous 111,751 255,391 222,649 187,297 -15.9% Interfund Transfers Transfer to OPWA- Sales Tax Account (24,846,020) (25,812,328) (26.298.856) (25,947,808) -1.3% Transfer to ClP - (9,816) - - 0.0% Transfer to OPGA 1684,442) (1,062,380) (881,573) (929,672) 5.5% BUDGET FY 2020 - 2021 - SUMMARY OF FUNDS Page 38 CITY OF OWASSO Half -Penny Sales Tax Fund Projected Proposed Percent Actual Actual Actual Budget Change FY 1718 FY 1819 FY 1920 FY 2021 FY20121 Transferto OPWA- Grant (27,557) - - - 0.0% Transferfrom OPWASoles Tax Account 16,168,114 17,129,587 17,432571 17,198.539 -1.3% Total lnterfund Transfers (9,389;9051 (9,754,937) (9,747,858) (9,678,941) -0.7% Total General Fund Revenues $ 21,030,747 $ 22,476,365 $ 23,964,200 $ 23.337.573 -2.6% Half -Penny Sales Tax Fund Fire Sales Tax $ 1.450,070 $ 1,509,731 $ 1.539,926 $ 1,519,987 -1.3% Police Sales Tax 1,454070 1,509,731 1,539,926 1,519,987 -1.3% Streets Sales Tax 1,242,916 1.294,055 1,319,937 1,302,846 -1.3% Interest and Other 47.820 103,117 118,106 39,992 -66.1% Total Sales Tax& Other Revenues 4,190,87E 4,416,634 4.517,895 4,382812 -3.0% Intedund Transfers Police Transfer To -OPWA (169,966) - - - 0.0% Total lnterfund Transfers 1169.966) - - - 0.0% Total Half -Penny Sales Tax Fund Revenues -3.0% $ 4,020.910 $ 4,416,634 $ 4,517,895 $ 4,382,812 Total General Fund & Half-Penny Sales Tax Funds -2.7% $ 25,051,657 $ 26,892999 $ 28,482,095 $ 27,720,385 OP WA Fund Sunrcry Charges for Services �_. Water $ 5,995,148 $ 6,068.198 $ 6,280,281 $ 6,566,392 4.6% Water Connections Fee 79,750 25,550 34,600 30,000 -13.3% WaslewaterTreatment 4,157.565 4,362,278 4,737,162 4,902,100 3.5% Wastewater Connections Fee 59.600 58,600 54,000 54,000 0.0% Industrial UserSurcharge 151,775 161,351 159,796. 161,351 1.0% Fats, Oils & Grease Fees 26,252 33,918 33.500 35,801 6.9% Assessment Fees 80,456 55,762 42.307 55,000 30.0% Reconnect Fees 31,600 38,850 100.900 100,900 0.0% Service Fees 19,505 20,990 23,700 23,700 0.0% Late Fees 205,968 225,090 160,687 156.000 -2.9% Resumed Check Fees 2100 2,970 6,326 6,326 0.0% Refuse- Residential Polycad 1,825,637 1,921,384 2,004,555 2076.611 3.6% Refuse - Co n nerclal Polycad 38,908 38,048 40,054 41,361 3.3% Yardwaste Polycart 157,848 164,604 172,307 173.318 0.6% Yardwaste Bag Sales 9,220 12,141 13,440 13,440 0.0% Conv enience Station - Open Container 67,918 108.712 117,332 117,332 0.0% Recycle Sales - Aluminum 14,903 230 81905 8,905 0.0% Recycle Sales - Other 5,245 51161 100 100 D.0% Recycle Sales - Glass 4,180 5,251 3,532 5,745 62.7% Recycle Sales - Plastics 163 410 149 149 0.0% Recycle Sales - Newspaper 11,687 4,793 - - 0.0% Total Charges for Services 12.945,428 13,314,291 13,993,633 14,528531 3.8% Other Revenues & Fees Sale of Fixed Assets - 32,175 - - 0,0% Soleaf Materials 16,331 26,038 14,022 14,000 -0.27. Interest 40,031 75,545 67,424 33,709 50.0% Reimbursements & Refunds 2974 (14) 661 - -100.0% Other - 3,800 - - 0.0% BUDGET FY 2020 - 2021 - SUMMARY OF FUNDS Page 39 CITY OF OWASSO Proceeds of Debt Projected Proposed Percent Actual Actual Actual Budget Change FY 1718 FY 1819 FY 1920 FY 2021 FY20121 Ovemge/Shorloge (6) (938) 20 - - 100.0% Total Other Revenues & Fees 59,330 136,606 82.127 47,709 -41.9% Proceeds of Debt Proceeds Of Debt (OPWA) - - 26,757,111 - - 100.0% Proceeds Of Debt (City) 8,586,659 17,324,020 9,501,829 5,000,000 -47.4% Total Proceeds of Debt 8,586.659 17,324,020 36,258,940 5,000,000 -86.2% Interfund Transfers 87,222 89,76D 37.288 92;000 146.7% Transfer To General (Sales Tax) (16,168,114) (17,129,587) (17,432,571) (17,198,539( 7.8% TransferTo Capital lmprov ement - Projects (5,205,120) (4,839,049) (4,439,185) (3,519,769) -20.7% TransferTo Capital lmprov ement - debt (8,379.159) (17,324,020) (9,501,829) (5,000,000) -47.4% Transfer To OPGA (326,201) (326,201) (326,201) (326,201) 0.0% Transfer From RAN (Police) 169;966 - - - 0.07o Transfer From General (Sales Tax) 24,846,020 25,812,328 26,298,856 25,947,808 -1.3% Transfer from General - Grant 27,557 - - - 0.0% Transfer from TIT 44,503 107,491 267,595 353,378 32.1% Transfer From- RAN(Stommvater) 122,519 - - - 0.0% Total krterfund Transfers (4,868,029) (13,699,037) (5,133. 335) 256,677 - 105.0% Total OF WA Fund Revenues $ 16,723,388 $ 17.075,880 $ 45,201,365 $ 19,832,917 -56.1% OPGA Fund Golf Operation Green Fees $ 197.757 $ 186,658 $ 193,353 $ 201,205 4.1% Memberships &Patron Card 153,726 165,120 163.677 163,677 0.0% Tournament Fees 87,222 89,76D 37.288 92;000 146.7% Cad Rentals 136,471 126,628 132.610 142;931 7.8% Driving Range Fees 31,491 27,031 30,483 35,585 16.7% Marketing /Advertising 16.400 18;250 20,000 20,0D0 0.0% Overage /Shortage -Golf 285 166 455 - - 100.0% Total Golf Operation 623,352 613,613 577,866 655,398 13.4% Merchandise (net of cost) Merchandise Sales 143,411 145.852 146,433 163,230 11.5% Cost - Merchandise (106,171) (109,272) (110.068) (118,349) 7.5% Total Merchandise (net of cost) 37,240 36,580 36,365 44.881 23.4% Food (net of cost) Food Sales 65,776 51,224 52,582 54,078 2.8% Food Tournament Sales 12.058 12,942 4,314 13.844 220.9% Banquet Sales -Food 20,434 16,991 14,038 15,445 10.0% Banquet Room Fee 223 239 143 500 249.7% BeerSales 43,481 41,856 43.421 47,772 10.0% Gratuities 2,244 2,367 2,500 2,500 010% Cost - Food &Soft Drinks (43,745) (41,014) (40.951) (42,623) 4.1% Cost -Beer (18,484) (17,892) )19,083) (24,864) 30.3% Total Food (net of cost) 81,987 66,713 56,964 66,652 17.0% Miscellaneous Reimbursements & Refunds 1.069 309 - - 0.07. Sale of Fixed Assets - - 28,283 - - 100.0% Other (7,373) 341 (3) - - 100.0% Contributions & Donations - - 28.280 - -100.0% Total Miscellaneous (6,304) 650 56,560 - - 100.0% BUDGET FY 2020 - 2021 - SUMMARY OF FUNDS Page 40 Total OPGA Fund Revenues CITY OF OWASSO 1,746,918 $ 2,106,137 $ 1,935,529 $ 2,022,804 4.5% Ambulance Service Fund $ Projected Proposed Percent $ Actual Actual Actual Budget Change Ambulance Billings FY 1718 FY 1819 FY 191 20 FY 2021 FY 2021 Intedund Transfers 1,274,244 $ 1,280,000 0.5% Transfers From General Fund 684,442 1,062,380 881,573 929,672 5.5% Transfers From OPWA 326,201 326,201 326,201 326,201 0.0% Total lnterfund Transfers 1,010,643 11388,581 1,207,774 1,255,873 4.0% Total OPGA Fund Revenues $ 1,746,918 $ 2,106,137 $ 1,935,529 $ 2,022,804 4.5% Ambulance Service Fund $ Ambulance Billings $ 201,041 $ 215,553 $ 224,867 $ Ambulance Billings $ 1,160,921 $ 1,231,707 $ 1,274,244 $ 1,280,000 0.5% Ambulance Subscriptions 1,377 6,232 $ 8,323 $ 7,803 $ 7,803 0.0% UB Amb Fee 483,218 0.1% 490,136 Interest & Other 495,435 3,624 495,976 0.1% Ambulance Refunds 5;638 (21,689) 2,039 (10,290) $ (30,000) $ (30.000) 0.0% 'Interest &Other $ 1,394 $ 2,291 -0.8% 800 E -911 Fund 375 -53.1% Total Amb. Service Fund Revenues $ 1,630,076 $ 1,722,167 $ 1,748.282 $ 1,754,154 0.3% Cemetery Care Fund Ambulance Capital Fund Cemetery interments $ Ambulance Billings $ 201,041 $ 215,553 $ 224,867 $ 225,882 0.5% 22 Ambulance Subscriptions 62 1.100 57 1,469 29 1,377 Total Cemetery Care Fund Revenues 1,377 0.0% $ U Amb /Fire Fee $ 85,270 $ 86,432 -47.4% 91,615 91,721 0.1% Interest & Other 3,624 6,058 Emergency Siren Fees 5;638 3,427 2,039 -63.8% $ Total Ambulance Capital Fund Revenues $ 291,035 $ 309.512 $ 323,497 $ 321,019 -0.8% i E -911 Fund 210 -50.2% Total Emergency Siren Fund Revenues $ 3,613 $ 2,096 $ 1,979 / \-- - E -911 Phone Fees (Wired) $ 29;769 $ 25,183 $ 25,557 $ 25,557 0.0% E -911 Wireless Phone Fees Juv enie Court Fines 246,918 2,391 266,717 2.246 280,567 1,930 288,239 2.7% 16.4% E-911 Prepaid Wireless Fees 15 - - - 0.0% Total Juvenile Court Fund Revenues Interest 2,602 1.388 2.710 4,948 2,204 4,295 2,383 2,144 -50.1% Total E -971 Fund Revenues $ 278,090 $ 296.848 $ 310.419 $ 315,940 1.8% Cemetery Care Fund Cemetery interments $ 1,125 $ 1,212 $ 1,519 $ .800 -47.3% Interest 22 62 57 29 -49.1% Total Cemetery Care Fund Revenues $ 1,147 $ 1,274 $ 1,576 $ 829 -47.4% Emergency Siren Fund Emergency Siren Fees $ 3,427 $ 1,557 $ 1;557 $ 1,557 0.0% Interest 186 539 422 210 -50.2% Total Emergency Siren Fund Revenues $ 3,613 $ 2,096 $ 1,979 1.767 -10.7% Juvenile Court Fund Juv enie Court Fines $ 2,391 $ 2.246 $ 1,930 $ 2,246 16.4% Interest 211 464 274 137 -50.0% Total Juvenile Court Fund Revenues $ 2,602 $ 2.710 $ 2,204 $ 2,383 8.1% Hotel Tax Fund Hotel Tax 3% $ 246,118 $ 277,128 $ 244,819 $ 231,293 -5.5% Hotel Tax 2% 164.078 184,752 163.212 154,195 -5.5% Interest &Other 13,954 22,905 19,255 8,613 -55.3% Total Hotel Tax Fund Revenues $ 424.150 $ 484,785 $ 427,286 $ 394.101 -7.8% \J BUDGET FY 2020 - 2021 - SUMMARY OF FUNDS Page 41 CITY OF OWASSO Total Slormxater Mgni Fund Revenues $ 882.850 Projected Proposed Percent 1.383,808 Actual Actual Actual Budget Change FY 1718 FY 1819 FY 1920 FY 2021 FY20121 Sfornwater Management Fund TIF Sales Tax $ 26,211 $ Stor titer Service Fee - Residential $ 628,743 $ 724,957 $ 824,327 $ 910,692 10.5% Storrmvater Service Fee- Commercial 366,678 446,363 525.915 599,077 13.9% Interest 9,948 37,377 33,566 16,760 -50.1% Total Other Revenues 6 Fees 1.005.369 1,208,697 1,383,808 1,526.529 10.3% interfund Transfers -35.3% Total Sales Tax and Interest 42,760 Transfer To OPWA(RAN) (122519 ) - - - - 0.0% Total lnMdund Transfers (122,519( - - - 0.0% Total Slormxater Mgni Fund Revenues $ 882.850 $ 1,208,697 $ 1.383,808 $ 1,526.529 10.3% TIF Fund TIF Sales Tax $ 26,211 $ 76;322 $ 103,555 $ 109,020 5.3% TIF Ad Valorem Tax 16,414 30,992 163,870 244,248 49.0% Interest 135 177 170 110 -35.3% Total Sales Tax and Interest 42,760 107,491 267,595 353,378 32.1% Inlerfund Transfers Transfers to OPWA (44,503( X107,4911 (267,595( (353,378) 32.1% Total krterfund Transfers (44,503) (107,491) (267,595) (353,378) 32.1% Total TIP Fund $ (1,743) $ - $ - $ - - 0.0% Vision Tax Fund Vision Sales Tax $ 4,552,760 $ 4,739,772 $ 4,838,873 $ 4,777,102 -1.3% Interest 18,323 106,578 115,914 57,846 -50.1% Total Vision Tax Fund $ 4,571,083 $ 4,846,350 -$ 4.954,787 $ 4,834,948 -2.4% Park Development Fund Park Dev elopment Fees $ 72.300 $ 35,850 $ 32,100 $ 32.100 0.0% Contributions B Donations - 118,750 25.000 - - 100.0% Interest 620 2.383 2,206 1,103 -50.0% Total Park Dev. Fund Revenues $ 72,920 $ 156.983 $ 59,306 $ 33,203 -44.0% Capital Nproverreol Grants CDBG- Urban County Grant $ 586 $ 307,573 $ 281,110 $ 134,000 -52.3% Tulsa County vision 2025 1,898,133 1.794,390 1,175,312 - - 100.0% Total Capital Irrprv. Grants Fund Revenues $ 1,898,719 $ 2.101,963 $ 1,456.422 $ 134,000 -90.8% Capital krproverrenls Fund Other - Reimbursements and Interest $ 192,844 $ 554,316 $ 44,585 $ 18.671 -58.1% Sale of fixed Asset - land - - - 1.500,000 100.0% Assesment Fee 281,206 53,419 - - 0.0% Total Other Revenues 474,050 607,735 44,585 1,518,671 3306.2% Intedund Transfers Tronsferfrom- General Fund - 9,816 - - 0.0% Transferfrom - OPWA Debt 8,379,159 17,324.020 9,501,829 5,000,000 -47.4% Transfer From- OPWASales Tax 5,205,120 4,839.049 4,439,185 3,519,769 -20.7% Total lnterfund Transfers 13,584,279 22,172,885 13,941,014 8,519,769 -38.9% Total Capital Frprv. Fund Revenues $ 14,058,329 $ 22,780,620 $ 13.985,599 $ 10.038,440 -28.2% BUDGET FY 2020 - 2021 - SUMMARY OF FUNDS Page 42 City Garage Fund Sales Of Pads & Sew Ices City Garage Overhead Other Total City Garage Fund Revenues CITY OF OWASSO Projected Proposed Percent Actual Actual Actual Budget Change FY 1718 FY 1819 FY 19120 FY20121 FY20121 $ 173,824 $ 183,256 $ 140,000 $ 178,404 27.47. 361,750 447,531 447,531 447,531 0.0% 219 1,515 1,193 596 -50.0% $ 535,793 $ 632,302 $ 588,724 $ 626,531 6.4% Workers Comp Sell - Insurance Fund $ 300,000 $ 300,000 $ 300,000 $ 300,000 0.0% Self -Ins Fees $ 549.907 $ 599,473 $ 616,372 $ 690,866 12.1% Interest 3,033 10,542 7,419 3,700 -50.1% Reimbursements & Refunds 1,698 10.828 62,702 - - 100.07 Total Other Revenues 554,838 620,843 686,493 694.566 1.2% Interfund Transfers 14,977 - 37,120 36,500 -1.7% Transfer From Sinking Fund - - 12,880 13.500 4.8% Tofu] Interfund Transfers - - 12.880 13,500 4.8% Total Worker's Comp Self- insurance $ 554,838 $ 620,843 $ 699,373 $ 708,066 1.2% Gen Liab /Prop Sell - insurance Fund Self -Ins Fees $ 300,000 $ 300,000 $ 300,000 $ 300,000 0.0% Interest 3,037 11636 1,944 929 -52.2% Reimbursements /Refunds&Other 4,217 52,583 - - - 0.0% Total Other Revenues 307,254 365,219 301,944 300,929 -0.3% Interfund Transfers $ 5,421,854 $ 6,062,557 11.8% Transfer From Sinking Fund 14,977 - 37,120 36,500 -1.7% Total Interfund Transfers 14,977 - 37,120 36,500 -1.7% Total Gen Liab /Prop Sell Insurance $ 322,231 $ 365,219 $ 339,064 $ 337,429 -0.5% Healthcare Sell- Insurance Fund Healthcare Self -Ins Fees $ 5,127,801 $ 5,341;933 $ 5,421,854 $ 6,062,557 11.8% Dental Self -Ins Fees 285,622 310,205 321,268 352,000 9.67. Vision Self -Ins Fees 48,141 50,243 52250 60,000 14.8% Stop Loss Reimbursement 90,771 104,516 160,674 - - 100.0% Interest 9.217 35,802 26,942 13,451 -50.1% Total Health Care Sell - insurance $ 5,561,552 $ 5.842,699 $ 5,982,988 $ 6,488.008 8.4% Sinking Fund Ad Valorem Taxes $ 12.902 $ 50,906 $ 50,000 $ 50,000 0.0% Interest 28 85 108 54 -50.0% Total Other Revenues a Fees 12,930 50,991 50,108 50,054 -0.1% Interfund Transfers Judgement Expense - (53,282) - - 0.0% Transfer To Workers Comp - - (12880) (13500) 0.0% TransferTo General LiabTly (14,977) - (37,120) (36,500) 0.0% Total Interfund Transfers (14.977) (53,282) (50.000) (540)0) O.M. Total Sinking Fund Revenues $ (2,047) $ (2,291) $ 108 $ 54 -50.0% BUDGET FY 2020 - 2021 - SUMMARY OF FUNDS Page 43 CITY OF OWASSO Total City Source Revenues Earned $ 74,607,201 $ 87.501,074 $ 107,804,410 $ 77.093507 -28.57 Total Intedund Transfers $ 55.988.578 $ 66,610.872 $ 59,197,810 $ 53,325,367 -9.92 Total Revenues - Including all Transfers $ 130,595,779 $ 154.111.946 $ 167.082,220 $ 130,418,874 -21.92 1. Interfund transfers represent the movement of cash between funds. It does not represent additional revenues received. 2. FY 2019 is significantly higher due to debt proceeds transferred from OPWA to the Capital Improvements Fund. BUDGET FY 2020 -2021 - SUMMARY OF FUNDS Page 44 Projected Proposed Percent Actual Actual Actual Budget Change FY 17 1 18 FY 18 119 FY 19 1 20 FY 20 121 FY 20 121 Total City Source Revenues Earned $ 74,607,201 $ 87.501,074 $ 107,804,410 $ 77.093507 -28.57 Total Intedund Transfers $ 55.988.578 $ 66,610.872 $ 59,197,810 $ 53,325,367 -9.92 Total Revenues - Including all Transfers $ 130,595,779 $ 154.111.946 $ 167.082,220 $ 130,418,874 -21.92 1. Interfund transfers represent the movement of cash between funds. It does not represent additional revenues received. 2. FY 2019 is significantly higher due to debt proceeds transferred from OPWA to the Capital Improvements Fund. BUDGET FY 2020 -2021 - SUMMARY OF FUNDS Page 44 sd People • REAL Character • REAL Community GRANTS AND OUTSIDE FUNDING CITY OF OWASSO TULSA COUNTY VISION 2025 In late 2014, the Tulsa County Vision Authority approved a resolution that states Owasso is eligible to receive excess Vision 2025 funds totaling $6,882,761. The Vision 2025 tax was approved by Tulsa County voters on September 9, 2003. This one penny increase in Tulsa County sales tax was approved in four propositions for regional economic development and capital improvements. Proposition #1 was intended for Boeing when it was considering locating in Tulsa and, although approved, it never went into effect because Boeing selected a location other than Tulsa. Therefore, the remaining sales tax for approved propositions 2 -4, totaling six - tenths of a penny, was collected until the end of 2016. Funding for the original approved projects has been collected, and excess funds are now becoming available. Previously, funding for the BOK Center and the Cox Convention Center projects was increased by $45,500,000. At that time, it was determined that the first $45,500,000 in excess funds collected would be distributed to the remaining communities in Tulsa County. The Vision Authority used 2013 census estimates to determine, by population, the amounts available for each community. The Authority further determined cities may submit project proposals from December 1, 2014 through June 1, 2015. The propositions and funding for each that is now available to Owasso are: • Proposition #2 - $457,056 Available to fund capital improvements for the purpose of promoting economic development • Proposition #3 - $2,496,320 Available to fund educational, health care, and events facilities for the purpose of promoting economic development • Proposition #4 - $3,929,385 Available to fund capital improvements for community enrichment, including parks, trails, downtown, and neighborhoods Proposition funding cannot be combined, and projects cannot span multiple propositions. The projects will be considered for approval by the Tulsa County Vision Authority. The Authority advised communities to bring forth projects that exceed the available funding to ensure the utilization of all the Vision funds without any balances remaining. While the propositions appear to encompass very broad purposes (economic development and community enrichment), cities have been advised that projects must be capital projects that meet the original definitions of the propositions and the intent of the voters who passed Vision 2025 in the 2003 election. BUDGET FY 2020 - 2021 - GRANTS AND OUTSIDE FUNDING Page 46 CITY OF OWASSO OKLAHOMA HIGHWAY SAFETY OFFICE GRANT Each year, the Owasso Police Department applies for grant funding through the "Highway Safety Office Grant." This grant is made available by the Oklahoma Highway Safety Office (OHSO). The purpose of the grant is to provide Oklahoma law enforcement agencies with resources to reduce the number of injury/fatality collisions in Oklahoma. OHSO awarded $50,800 in FY20 to the police department and designated this funding for overtime that is to be directed towards general traffic enforcement. Partnering with OHSO to reduce collisions is consistent with the department's objective to reduce traffic related fatalities and injuries. Li�l!1 �3>�Z�Z�7�Tl��l %77T► Y� The Owasso Police Department has been awarded a grant by the Department of Justice (DOJ), in the amount of $4,389 in FY20. This grant is provided through the Bulletproof Vest Partnership Program. The C, program requires the purchase of DOJ approved vests. Once purchased, the department seeks reimbursement from DOJ for fifty - percent of the purchase price. OKLAHOMA OVERTIME SAFE GRANT The Owasso Police Department has been awarded grants by the Oklahoma Attorney General's office. For FY 2019, the award was for $30,000. In FY 2020, the award was for $25,000. These grants are provided for the clandestine investigative equipment to enhance Owasso's detectives' ability to conduct clandestine investigations of street level crimes such as illegal narcotics sales, which are commonly connected to more violent offenses. The paid overtime allows sworn personnel to work overtime hours, in addition to their normal scheduled duties, focusing on high crime /high activity areas through the use of directed patrols, saturation patrols, street crime operations and clandestine narcotics operations. BUDGET FY 2020 -2021 - GRANTS AND OUTSIDE FUNDING Page 47 CITY OF OWASSO COMMUNITY DEVELOPMENT BLOCK GRANT The primary national objective of the Community Development Block Grant (CDBG) Program is the "development of viable urban communities by providing decent housing and a suitable living environment, particularly for persons of low and moderate incomes." All project proposals submitted for funding through the CDBG Program must document the achievement of at least one of the following national objectives: • Provide benefit to low- and moderate - income persons • Aid in the prevention or elimination of slums or damaged areas • Meet other community development needs having particular urgency, posing a serious or immediate threat to the health or welfare of a community The City of Owasso expects to receive $134,000 for the 2020 -21 CDBG allocation. Additionally, an unspent amount of $4,356 from the 2017 -18 CDBG Grant and $138,377 from the 2018 -19 and 2099 -20 CDBG Grants have been carried over to be used during the 2021 fiscal year. This results in $415,110 available for projects. City staff has recommended.. a sewer upgrade project in the Hale Acres subdivision. FIREFIGHTER SAFER GRANT The Owasso Fire Department has received a grant from the Department of Homeland Security /FEMA to partially cover personnel expenses totaling more than $3,126,997 for 12 firefighter /EMS positions. This grant reimburses the personnel costs associated with the employee's salaries and benefits at 75% for each for the first two full years of employment and 35% of the costs for the third full year. The award is to be reimbursed to the City based on these percentages, for a maximum of $1,928,315, based on amount of salary and benefits for each individual employee, to be paid out over four fiscal years, based on a grant issue date of October 2018. For FY 2019, the amount of the grant reimbursement was $422,977. For FY 2020, the grant reimbursement is projected to be $698,105. For FY 2021, the reimbursement is projected to be $541,211. BUDGET FY 2020 - 2021 - GRANTS AND OUTSIDE FUNDING Page 48 GENERAL FUND AND HALF -PENNY FUND CITY OF OWASSO GENERAL & HALF -PENNY FUND SUMMARY FISCAL YEAR 2020 - 2021 Projected Proposed Percent Actual Actual Actual Budget Change FY 17 1 18 FY 18 1 19 FY 19 1 20 FY 20 1 21 FY 20 1 21 Revenues Taxes $27,706,507 $ 29,277,111 $ 30.434,643 $ 30,065.049 -1.2% Half -Penny Sales To 4.143.056 4,313,517 4,399,789 4,342,820 -1.3% Licenses &Peaniis 205,687 178,732 226,984 241,714 6.5% Intergovernmental 1,191,875 1,419,801 1,878,979 1,483,195 -21.1% Charges for Sery Ice 749,118 757.047 706.315 736,575 4.3% Fines & Forfeitures 455,715 343,220 242,488 302.684 24.8% Miscellaneous 159,571 358.508 340,755 227,269 -33.3% Total Revenues 34,611,529 36,647,936 38.229,953 37,399,326 -2.2% Other Sources Transfers In - OPWA Sales Tax 16,168,114 17,129,587 17,432,571 17,198,539 -1.3% Tmnsfers Out - To OPGA (684,442) (1,062.380) (881.573) (929,672) 515% Transfers Out - OPWA Grant (27,557) - - - 0.0% Transfers Out - Other Funds (169,966) (9,816) - - 0.0% Transfers Out - OPWA Sales Tax (24,846,020) (25,812,328) (26,298,856) (25,947,8081 -1.3% Total Other Sources (9,559.871) (9.754,937) (9,747,858) (9,678,941) -0.7% Total Revenues b Other Sources (N at) $25.051.658 $ 26,892,999 $ 28,462,095 $ 27.720.385 -2.7% Expenditures Geneml Govemment Municipal Court $ 271.540 $ 251,943 $ 300,144 $ 334,654 11.5% Managerial 910,723 778,916 842,986 861,284 2.2% Finance 729.648 761.221 867,482 891,471 28% Human Resources 445,687 422.407 487,946 460,647 -5.6% General Government 4DD,618 358.459 526,369 495.700 -5.8% Information Technology 920,969 780.810 1,212.163 906,333 -25.2% Support Services 396,173 391,589 664.759 461.756 -30.5% Total General Government 4,075,358 3.745,345 4,901.649 4,411.845 -10.0% Community Development 796,663 725,222 831,259 852,550 2.6% PubBC Safety Police Services 6,894,474 7,184,894 8,518,573 8,158.001 -4.2% Police Communications 945.106 1,016,197 1,032,338 1,242,011 20.3% Primal Control 180,195 194.610 207,318 217,568 4.9% Fie Services 5,436,964 6,077,679 6,930,341 7,495,962 8.2% Emergency Preparedness 62,563 112,571 134,077 141.759 5.7% Total Public Safety 13,519,302 14,585,951 16.822,647 17.255,301 2.6% Public Wogs Engineering 732.303 800,038 871,089 857,081 -1.6% Streets 2.103.046 2.012,548 4,219,550 2,407,901 -42.9% Stonnwater 513.105 478,005 539,914 557,141 3.2% Cemetery 98,684 54,195 115,490 111.085 -3.8% Public Works Grant - 5.000 - - 0.0% Total Public Waft 3,447,138 3,349,786 5,746,043 3,933,208 -31.5% Culture & Recreation Parks 549,032 466,770 687,299 614,744 -10.6% Recreation and Culture 345.593 356,205 492.344 504,481 25% Community Center 247,769 246.051 307.689 403,971 31.3% Historical Museum 23.482 22,460 36,278 32,679 -9.9% Total Culture& Recreation 1,165,876 1,091 486 1.523,610 1,555,875 2.1% Economic Dev elopment 144,708 159,422 182.500 205,158 12.4% Total Departmental Expenditures $23.149,045 $ 23.657,212 $ 30,007.908 $ 28.213.937 -6.0% Change In Fund Balance $ 1,902,613 $ 3.235,787 $ (1,525,813) $ (493.553) -67.7% Projected Beginning Fund Balance 6,324,495 8,227,108 11,462,894 9,937,081 -13.3% Projected Ending Fund Balance -f'8.227,108 $ 11,462,894 § 9,937,081 $ 9,443,528 -5.0% Fund balance as a percentage of revenues 32.87. 42.6% 34.9% 34.1% BUDGET FY 2020 -2021 -GENERAL FUND AND HALF PENNY FUND Page 50 Fin Cho CITY OF OWASSO GENERAL & HALF -PENNY SALES TAX FUND REVENUES Miscellaneous GENERAL & HALF -PENNY SALES TAX FUND EXPENDITURES Eco Community Development 2.9% Culture & Recr 8.5% General 1 13.5% _ Public Safely 59.2% BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 51 CITY OF OWASSO MUNICIPAL COURT General Government 01 -105 DESCRIPTION The Municipal Court of Owasso is dedicated to providing adjudication of municipal ordinance violations and a fair administration of justice. This is done with a high level of respect, efficiency, and commitment to the public. The Municipal Court is responsible for imposing and efficiently collecting costs, fines, and other penalties due the City of Owasso. For the fourth year, Owasso has experienced fewer citations and lower revenues in municipal court due. to a change in state law which requires DUI offenses be filed in District Court. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Provide resources to process citations • Fund Youth Court Improve efficiency of data processing for collections • Replace two aging computers PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Process more than 2,100 citations averaging a total of $25,000 per month in cash receipts • Provide support of the Early Intervention Program which plays an important role in working to reduce juvenile offenses and provide a valuable learning experience to participants • Expand the types of juvenile offenses referred to Youth Services of Tulsa to provide a more appropriate experience with the goal of reducing repeat offenders • Replace aging equipment BUDGET FY 2020 - 2021 - GENERAL FUND AND HALF PENNY FUND Page 52 CITY OF OWASSO MUNICIPAL COURT (General Fund 01 -105) Expenditure Category FY Actual 2017-18 FY Actual 2018-19 FY Budget Proposed 2019-20 FY , Percent Personal Services $ 222,917 $ 206,837 $ 238,894 $ 263,424 10.3% Materials & Supplies 3,437 664 4,015 4,015 0.07. Other Services & Charges 45,186 44,442 62,795 62,795 0.070 Capital Outlay - - 3,260 4,420 35.6% Total $ 271,540 $ 251,943 $ 308,964 $ 334,654 8.376 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 x:i `s es FY 18 FY 19 FY 20 FY 21 ■ Personal Services E Materials & Supplies o Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL - * FULL TIME EQUIVALENT Position Title Judge - Part Time 2018 1/2 2019 1/2 2020 1/2 2021 1/2 Prosecutor - Part Time 1/2 1/2 1/2 1/2 Court Clerk 1 1 1 1 Deputy Court Clerk 1 1 1 1 Total 3 3 3 3 The Bailiff is a Police Officer budgeted in the Police Department. The Bailiff overtime is reflected in Personal Services above. - * Full time equivalent is an employee who works at least 2,080 hours per year. BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 53 CITY OF OWASSO MANAGERIAL General Government 01 -110 DESCRIPTION The City Manager's office provides the overall administrative direction for the organization in accordance with policies established by the City Council and its Trust Authorities. The City of Owasso Charter establishes the municipal government as a "Council- Manager" form of government With the City Manager as the chief administrative officer and head of the administrative branch of the city government. The City Manager is responsible for the preparation and administration of the annual budget, among other duties. The Managerial Budget also includes City Council, City Attorney, and City Clerk related expenses. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Replace aging office equipment • Continue Owasso representation at various venues, such as the annual Tulsa Regional Chamber Inter -City Visits and Washington D.C. Fly -In PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Make significant progress in organizational alignment through clarification of Vision, Mission, Core Values, and Management Philosophy • Continue an organizational leadership management plan designed to sustain servant leadership development • Support Cross- Departmental Leadership Teams researching and developing best practices and policies, and completing projects aimed at continuous improvement of governmental services • Continue a comprehensive review of City Ordinances • Continue a comprehensive review of all City rates and fees to include researching municipal funding mechanisms Assist in funding an office Administrative Assistant BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 54 CITY OF OWASSO MANAGERIAL (General Fund 01 -110) Expenditure Category FY Actual r Actual r 2019-20 202 Personal Services $ 886,356 $ 748,925 $ 792,537 $ 806,937 1.87. Materials & Supplies 1,769 1,863 4,800 6,300 31.3% Other Services & Charges 19,155 27,994 35,579 45,047 26.6% Capital Outlay 3,443 134 6,000 3,000 -50.0% Total $ 910,723 $ 778,916 $ 838,916 $ 861,284 2.77. $1,000,000 $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $_ FY 18 FY 19 FY 20 FY 21 ■ Personal Services 1 - Materials & Supplies a Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL - " FULL TIME EQUIVALENT Position Title 2018 2019 2020 2021 City Manager 1 1 1 1 Assistant City Manager" 2 1 1 1 Administrative Assistant*** 1 1 1 114 1 1/4 Administrative Support 1 1 1 1 City Attorney 1 1 1 1 Receptionist 1 1 1 I Total 7 6 61/4 61/4 Full time equivalent is an employee who works at least 2,080 hours per year. "Eliminated one of the Assistant City Manager positions in FY 2019. ( .. "New position in FY2020. Expense is shared with Economic Development Department (General Fund and Hotel Tax Fund). BUDGET FY 2020 -2021 -GENERAL FUND AND HALF PENNY FUND Page 55 CITY OF OWASSO FINANCE General Government 01 -120 DESCRIPTION The Finance Department manages the fiduciary responsibilities of the City by providing control and recording of the City's financial activity, thus ensuring transparency through accurate and reliable information available for public review and compliance with state and local laws and regulations. Responsibilities of the department include the review and monitoring of financial activity, investment of funds, coordination of the annual audit, and preparation of internal and external reporting as desired by citizens and required by various governmental agencies. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Improve timely, accurate, and transparent reporting of financial information • Provide coordination of the City's annual financial audit • Ensure compliance with State and Federal grant requirements for disbursement and reporting of awards • Ensure City funds are invested and pledged to prevent loss PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Add an Alarm Registration Specialist position • Prepare the Comprehensive Annual Financial Report for the City • Review and update internal controls over financial resources • Provide timely, accurate, . and transparent reporting of financial information in compliance with Generally Accepted Accounting Principles as dictated by the Governmental Accounting Standards Board • Implement cross - training to ensure that all financial functions are backed up to ensure legal compliance, protection and accountability of financial resources • Replace aging computers BUDGET FY 2020 - 2021 - GENERAL FUND AND HALF PENNY FUND Page 56 CITY OF OWASSO FINANCE (General Fund 01 -120) Expenditure Category FY Actual 2017-18 FY Actual 2018-19 FY Budget Proposed 2019-20 FY 2020-21 Percent Change Personal Services $ 656,137 $ 686,579 $ 799,431 $ 813,607 1.87. Materials & Supplies 4,477 3,793 5,174 7,054 36.31f. Other Services & Charges 65,784 70,849 72,062 70,810 -1.7% Capital Outlay 3,250 - 7,850 - - 100.0% Total $ 729,648 $ 761,221 $ 884,517 $ 891,471 0.8% $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 L LIL 1 $- FY 18 FY 19 FY 20 FY 21 ■ Personal Services :: Materials & Suppries o Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL - " FULL TIME EQUIVALENT Position Title 2018 2019 2020 2021 finance Director 1 1 1 1 Assistant Finance Director 1 I 1 1 Senior Accountant 1 1 1 I Accountant 3 4 4 4 Alarm Registration Specialist " 0 0 1 1 Part - time /Intern 1 0 0 0 Total 7 7 8 8 ` Full time equivalent is an employee who works at least 2,080 hours per year. "New position in FY 2020 to administer the alarm registration program BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 57 CITY OF OWASSO HUMAN RESOURCES General Government 01 -130 DESCRIPTION The Human Resources Department integrates the core values of character, safety, service, and development with the City's management philosophy, generating a workforce that purposes each day to make a difference and improve the quality of life for the citizens of Owasso. Responsibilities of the department are to provide support services by recruiting and hiring new employees; administrating and reviewing insurance and benefits; planning and coordinating in -house training; developing and establishing personnel policies, procedures, and position classifications; and overseeing risk management and workers' compensation issues. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Provide leadership training through GIANT Worldwide online • Continue to promote and encourage employee wellness • Continue to provide employee training supporting Vision, Mission, Core Values, and Character PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Implement new online application system • Transition to new a supplemental insurance provider, which added an online enrollment feature • Increase number of Employee Assistance Program (EAP) sessions from three to six • Provide employees the opportunity to participate in GiANT Worldwide 5 Gears training with Jay Sampson • Work with departments to fill vacancies BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 58 CITY OF OWASSO HUMAN RESOURCES (General Fund 01 -130) Expenditure Category FY Actual 2017-18 FY Actual 2018-19 FY Budget 2019-20 FY .. 2020-21 Change Personal Services $ 353,216 $ 331,633 $ 377,826 $ 360,047 -4.7% Materials & Supplies 14,742 14,605 16,000 16,000 0.0% Other Services & Charges 77,729 76,169 102,800 80,400 -21.8% Capital Outlay - - 2,400 4,200 75.0% Total $ 445,687 $ 422,407 $ 499,026 $ 460,647 -7.7% $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 FY 18 FY 19 FY 20 FY 21 ■ Personal Services :: Materials & Suppries a Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL - • FULL TIME EQUIVALENT Fractions indicate split funding unless otherwise stated. * Full time equivalent is an employee who works at least 2,080 hours per year. BUDGET FY 2020 —2021 — GENERAL FUND AND HALF PENNY FUND Page 59 CITY OF OWASSO GENERAL GOVERNMENT General Government 01 -150 DESCRIPTION The General Government budget allows for the expenditures of funds utilized in the day -to -day operations of City government that are shared between departments or not directly attributable to any single department. Examples of such expenditures include, but are not limited to, City Hall utilities, telephone, elections, copying expenses, postage and professional and technical services. BUDGET HIGHLIGHTS In addition to administrative expenses, the FY 2021 budget request includes funding to: • Conduct city -wide elections as necessary • Continue funding for Pelivan Transit, an on- demand transportation service • Fund city -wide contracted legal expenses BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 60 CITY OF OWASSO GENERAL GOVERNMENT (General Fund 01 -ISO) Expenditure Category Actual Actual Budget ... rc �� 2021 Personal Services $ - $ - $ - $ - p,0% Materials & Supplies 19,850 19,413 27,000 27,000 0.0% Other Services & Charges 380,768 339,046 458, 100 468,700 2.3% Capital Outlay - - - - O,p%, Total $ 400,618 $ 358,459 $ 485,100 $ 495,700 2.2% $500,000 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 FY 18 FY 19 FY 20 FY 21 ■ Personal Services Materials & Supplies a Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL -' FULL TIME EQUIVALENT Position Title 2018 2019 2020 2021 No positions are funded out of this department. Full time equivalent is an employee who works at least 2,080 hours per year. BUDGET FY 2020-2021 -GENERAL FUND AND HALF PENNY FUND Page 61 CITY OF OWASSO INFORMATION TECHNOLOGY General Government 01 -175 DESCRIPTION The Information Technology Department provides expertise for the implementation, support, and maintenance of technology systems utilized by staff for internal and external functions essential to the efficient execution of services. The IT department is responsible for providing leadership and vision for new technology in support of the business goals of the organization. Security, reliability, and transparency are significant considerations for all technology - related decisions. BUDGET HIGHLIGHTS In addition to administrative expenses, the FY 2021 budget request includes funding to: • Replace the City's antivirus system • Upgrade.the City's email filter PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Add a dedicated GIS Technician staff position • Add paging capabilities for City phone system • Add additional network switches • Purchase backup system replacement tapes & UPS battery replacements • Purchase additional power supplies • Add Generator /Power monitoring systems for multiple facilities • Install 100' towers at Fire Station #2 and Fire Station #3 for point -to -point connectivity BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 62 CITY OF OWASSO INFORMATION TECHNOLOGY (General Fund 01 -175) Expenditure Category FY Actual 2017-18 FY Actual 2018-19 FY Budget Proposed 2019-20 FY 2020-21 Percent Change Personal Services $ 564,973 $ 578,556 $ 688,003 $ 685,372 -0.4% Materials & Supplies 3,108 3,820 4,500 5,850 30.07. Other Services & Charges 179,315 168,689 190,039 197,111 3.7% Capital Outlay 173,573 29,745 73,494 18,000 -75.5% Total $ 920,969 $ 780,810 $ 956,036 $ 906,333 -5.2% $800,000 $700,000 $u00,000 $500,000 $400,000 $300,000 $200,000 $100,000 $_ FY 18 FY 19 FY 20 FY 21 ■ Personal Services r: Materials & Suppries ® Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL - * FULL TIME EQUIVALENT Position Title 2018 R Director 1 2019 r 1 1 1 Information Systems Admin 1 1 1 1 Network Administrator 1 1 1 1 Desktop Support 2 2 2 2 GIS Technician ** 0 0 1 1 Total 5 5 6 6 * Full time equivalent is an employee who works at least 2,080 hours per year. * *New position in FY 2020 BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 63 CITY OF OWASSO SUPPORT SERVICES General Government 01 -181 DESCRIPTION The Support Services Department provides facility maintenance services to other City departments, as well as to the public. Responsibilities include: custodial care, grounds maintenance for several City facilities, HVAC system maintenance, repairs and remodeling of City facilities, and City event support. Support Services is also responsible for the state -wide radio system coordination including E -911 issues, pager administration, Old Central Building support and rentals, and purchasing and distribution of supplies and office furniture for all departments. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Replace computer equipment • Fund annual software subscription for building maintenance • Clean carpets on west side of Old Central Building • Replace cabinets and countertops in center of Old Central Kitchen • Perform roof repairs at the Chamber of Commerce Building PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Begin the project to resurface and stripe paint the north and east parking lots at the Old Central Building Replace two HVAC units at Old Central Building • Replace outdoor security lighting with LED lights at Old Central Building • Represent the City on Regional E911 Committee of INCOG • Perform repairs on HVAC units at the City Hall Building • Perform roof repairs and install protective pads beside all HVAC units on upper and lower roof at City Hall Building • Complete LED lighting retrofit at City Hall Building BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 64 CITY OF OWASSO SUPPORT SERVICES (General Fund 01 -181) i I Expenditure Category FY Actual 2017-18 FY Actual 2018-19 FY Budget Proposed 2019'-20 FY 2020-21 Percent Change Personal Services $ 330,004 $ 331,396 $ 355,545 $ 377,819 6.397. Materials & Supplies 19,328 16.307 26,100 24,853 -4.87o Other Services & Charges 43,741 32,728 52,959 49,784 -6.0% Capitol Outlay 3,100 11,158 2,710 9,300 243.27. Total $ 396,173 $ 391,589 $ 437,314 $ 461,756 5.6% $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 FY 18 FY 19 FY 20 FY 21 ■ Personal Services Materials & Suppries © Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL -' FULL TIME EQUIVALENT Position Title 2018 2019 2020 2021 Support Services Director 1 1 I 1 Admin Assistant 1/2 1/2 1/2 1/2 Supervisor 1 1 1 1 Maintenance Technician I 1 1 1 Janitor - Part-time (2) 1 1 1 1 Clerical - Part- time(1) 1/2 1/2 1/2 1/2 Total 5 5 5 5 ( Fractions indicate split funding unless otherwise stated. • Full time equivalent is an employee who works at least 2,080 hours per year BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 65 CITY OF OWASSO COMMUNITY DEVELOPMENT Community Development 01 -160 DESCRIPTION The Community Development Department provides current and prospective citizens of Owasso with courteous, timely, and professional assistance; a comprehensive approach to growth and commerce; the safe, compliant construction of the built environment; improved quality of life with continuous code enforcement; and upgrades in land development practices to provide a complete community that excels in providing a choice of quality housing and attractive development respectful of future generations. The Community Development Department works with the Planning Commission, the Board of Adjustment, numerous ad -hoc committees and the Technical Advisory Committee, as well as providing assistance and liaison to City Council, Capital Improvements Committee, and Owasso Economic Development Authority. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Continue normal operations of the department • Replace aging computers PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Attend various conferences • Replace aging equipment BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 66 CITY OF OWASSO COMMUNITY DEVELOPMENT (General Fund 01 -160) Expenditure Category FY Actual 2017-18 FY Actual 2018-19 FY Budget 2019-20 FY Proposed ;, Personal Services $ 724,558 $ 669,176 $ 730,655 $ 747.559 2.3% Materials & Supplies 10,484 12,494 20,708 20,708 0.0% Other Services & Charges 59,987 41,829 81,219 81,283 0.1% Capital Outlay 1,634 1,723 7,160 3.000 -58.1% Total $ 796,663 $ 725,222 $ 839,742 $ 852,550 1.5% $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $- FY 18 FY 19 FY 20 FY 21 E Personal Services u Materials & Supplies o Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL -' FULL TIME EQUIVALENT Position Title 2018 2019 2020 2021 Community Dev. Director 1 1 1 1 Building Services Manager 1 1 0 0 Building Inspector 1 1 2 2 Planning Manager 1 1 1 I City Planner" 0 0 1 1 Assistant City Planner 2 2 1 1 Code Enforcement Officer 1 1 1 1 Permit Clerk 1 1 1 1 Total 8 8 8 8 ' Full time equivalent is an employee who works at least 2,080 hours er p Year. "Position added in FY 2020 BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 67 CITY OF OWASSO POLICE SERVICES Public Safety 01 -201 & 38 -201 DESCRIPTION The Owasso Police Department is responsible for enforcing municipal ordinances and Oklahoma statutory law. Enforcement activities are complemented by proactive problem - solving efforts designed to prevent and reduce crime. The mission, vision, and core values of the department all support the critical need for community partnerships. Police services include the patrol division, detective division, and records division. A multitude of specialties exist within the department divisions, all of which allow the department to respond to any policing need within the community. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Purchase new body cameras for all officers • Replace aging computers • Purchase an additional server for data storage • Fund advanced training of police officers and civilian employees PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Maintain recognition as one of the safer cities in Oklahoma • Oversee the completion of the Police Headquarters renovation project • Begin the construction process for the range tower at the firearms range • Respond to over 17,400 citizen calls for service in calendar year 2019 • Purchase officer safety equipment to ensure safe response to critical incidents • Receive over $130,000 in grants, donations, and forfeitures to support efforts to reduce traffic collisions, reduce incidents of violent crime, and properly equip officers • Purchase an armored vehicle • Increase staffing by two officers to assist with increasing call volume and enforcement efforts • Hire an additional part-time custodian for the new Police Headquarters BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 68 CITY OF OWASSO POLICE SERVICES General Fund 01 -201 & Half -Penny Sales Tax Fund 38 -201 Expenditure Category Actual FY 2017-18 Actual FY . 2020 1 Proposed Deputy Chief Personal Services $ 6,188,310 $ 6,447,845 $ 7,109,270 $ 7,218,452 1.5% Materials & Supplies 295,021 316,520 309,300 453,950 46.8% Other Services & Charges 389,671 379,572 454,698 440,599 -3.1% Capital Outlay 21,472 40,957 16,000 45,000 181.3% Total $ 6,894,474 $ 7,184,894 $ 7,889,268 $ 8,158,001 3.49r. $8,000,000 — — - — $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $. FY 18 FY 19 FY 20 FY 21 ■ Personal Services : Materials & Supples a Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL -' FULL TIME EQUIVALENT Position Title Chief of Police 2018 1 201 1 2020 1 1 Deputy Chief 1 I 1 1 Captain 2 2 2 2 Detective Lieutenant 1 1 I 1 Detective Sergeant 1 1 1 1 Detective Officer 4 4 5 5 Patrol Lieutenant 4 4 4 4 Sergeant 8 8 8 8 Patrol Officer 34 36 37 37 Property Specialist 1 1 1 1 Property Specialist - Part -time 1/2 1/2 1/2 1/2 Clerical 2 3 3 3 Clerical - Part -time (2) 1 1/2 1 1 1 Custodian - Part- time(2) 1/2 1/2 1 1 Total 611/2 64 661/2 661/2 " Full time equivalent is an employee who works of least 2080 hours per year. BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 69 CITY OF OWASSO POLICE COMMUNICATIONS Public Safety 01 -215 DESCRIPTION The Communications Division serves as the vital link between citizens and the public safety and service divisions of the City of Owasso. The Communications Division is charged with the responsibility of handling all police, fire, and medical calls for service, both emergency and non - emergency, and the supervision and care of prisoners housed in its lockup facility. The division strives to collect and disseminate all requests for service in a prompt, courteous, and efficient manner for all of its customers. Division personnel help save lives, protect property, and assist the public in their time of need. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Make various improvements to the jail • Continue training opportunities for dispatchers PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Answer over 64,000 calls in calendar year 2019 for Police, Fire, Animal Control, and Public Works • Provide security and care for 799 prisoners in calendar year 2019 • Develop and implement new operating procedures for dispatch protocols to enhance professionalism • Ensure that all dispatchers obtain initial National Telecom municator Certifications and maintain credentials • Allow for one additional dispatcher BUDGET FY 2020 - 2021 - GENERAL FUND AND HALF PENNY FUND Page 70 CITY OF OWASSO POLICE COMMUNICATIONS (General Fund 01 -215) Expenditure Actual Actual Budget ... -. 020 Percent .- Personal Services $ 903,113 $ 942,901 $ 1,119,917 $ 1,178,861 5.3% Materials & Supplies 4,471 6,643 6,300 6,300 0.0% Other Services & Charges 37,230 36,739 47,850 56,850 18.8% Capital Outlay 292 29,914 16,500 - - 100.0% Total $ 945,106 $ 1,016,197 $ 1,190,567 $ 1,242,011 4.3% $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- FY 18 FY 19 FY 20 FY 21 ■ Personal Services Materials & Suppries rs Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL - * FULL TIME EQUIVALENT * Full time equivalent is on employee who works at least 2,080 hours per year. ** Positions are partially budgeted through E -911 Fund. BUDGET FY 2020 -2021 — GENERAL FUND AND HALF PENNY FUND Page 71 CITY OF OWASSO ANIMAL CONTROL Public Safety 01 -221 DESCRIPTION Animal Control is responsible for enforcing municipal ordinances related to animals, as well as the care of animals housed at the Owasso Animal Shelter. Animal Control employees work in partnership with local rescue organizations in an effort to find lifelong homes for all adoptable pets being cared for at the shelter. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Continue efforts to reduce the unwanted pet population through community education events, and to provide low cost adoption fees that include vaccines, blood tests, and spay /neuter services • Replace aging computers • Provide for increased cost of operational supplies PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Provide animal care and housing for 455 animals and respond to 704 calls for service for the calendar year 2019 • Adopt out 43 animals • Relocate 41 animals to rescue organizations • Reunite 168 animals with their owners • Reduce the unwanted pet population by providing low cost adoption fees, including vaccines, blood tests, and spay /neuter services • Continue annual pet adoption and wellness event BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 72 1 CITY OF OWASSO ANIMAL CONTROL (General Fund 01 -221) Expenditure Category FY Actual 2017-18 FY Actual 2018-19 FY Budget 2019-20 Proposed FY 2020-21 Percent Change Personal Services $ 148,469 $ 139,296 $ 156,513 $ 164,611 5.270 Materials & Supplies 16,976 31,993 23,050 25,050 8.7% Other Services & Charges 14,750 23,321 24,062 23,507 -2.3% Capital Outlay - - - 4,400 100,07, Total $ 780,195 $- 194,610 $ 203,625 $ 217,568 6.8% $180,000 $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 — $20,000 -- $ FY 18 FY 19 FY 20 FY 21 e Personal Services Materials & Supplies a Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL -' FULL TIME EQUIVALENT Position Title 2018 2019 2020 2021 Animal Control Officer 2 2 2 2 Shelter Attendant - Part- time(1) 1/2 1/2 1/2 1/2 Total 21/2 21/2 21/2 21/2 Fractions indicate split funding unless otherwise stated. Full time equivalent is an employee who works at least 2,080 hours per year. BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 73 CITY OF OWASSO FIRE SERVICES Public Safety 01 -250 & 37 -250 DESCRIPTION The Owasso Fire Department's mission is to provide exceptional fire suppression, emergency ambulance services, and outreach services essential to the health, safety, and well -being of the community. The Fire Department provides continuous service to an area of approximately 50 square miles, operating out of four (4) fire stations. In addition to emergency services, the department provides fire code enforcement, fire and life safety education, and child car seat inspections. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Maintain current scope of emergency, non- emergency, and routine operations • Ensure delivery of training program that supports current operations and enhances personnel's professional development • Continue the programmed replacement of firefighting equipment PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Hire a part-time custodian for Fire Station #4 and the Public Safety Training Center • Continue the programmed replacement of firefighting equipment • Replace computer equipment BUDGET FY 2020 -2021 -GENERAL FUND AND HALF PENNY FUND Page 74 CITY OF OWASSO FIRE SERVICES General Fund 01 -250 & Half -Penny Sales Tax Fund 37 -250 Expenditure Category FY Actual r Actual r 2019-20 , 2020-21 Deputy Chief Personal Services $ 4,849,924 $ 5,446.354 $ 6,484,126 $ 6,932,195 6.9% Materials & Supplies 232,209 398,340 257,900 274,900 6.697 Other Services & Charges 232,914 216,705 271,821 288,867 6.3% Capital Outlay 121,917 16,280 17,550 - - 100.0% Total $ 5,436,964 $ 6,077,679 $ 7,031,397 $ 7,495,962 6.67. $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 FY 18 FY 19 FY 20 FY 21 E Personal Services u Materials & Supplies 0 Other Services & Charges s Capital Outlay AUTHORIZED PERSONNEL -' FULL TIME EQUIVALENT Position Title Fire Chief 2018 1 2019 1 2020 1 2021 1 Deputy Chief 1 1 1 1 Assistant Chief 1 1 1 1 Fire Marshall 1 1 1 1 Deputy Fire Marshall 1 1 1 1 EMS Manager" 1 1 1 1 Battalion Chief" 3 3 3 3 Captain" 9 12 12 12 Fire Fighter /EMT•` 36 45 45 45 Administrative Assistant I 1 1 I Custodian - Part - time "` 0 0 1/2 1/2 Total 55 67 671/2 671/2 ' Full time equivalent is an employee who works at least 2,080 hours per year. " *Partially budgeted in Ambulance Service Fund 20. - *'*New position in FY 2020 BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 75 CITY OF OWASSO EMERGENCY PREPAREDNESS Public Safety 01 -280 DESCRIPTION The Emergency Preparedness Department provides a comprehensive emergency management program which coordinates prevention, protection, mitigation, response and recovery. The department's responsibilities include monitoring all severe weather activities, management of the Outdoor Warning System which consists of sixteen warning sirens covering the City, and serving as the City's representative with the Oklahoma Department of Emergency Management. In addition, the department is responsible for ensuring compliance with the National Incident Management System (NIMS), working with other City departments for the development of and maintenance of the City's Emergency Operations Plan and the Hazard Mitigation Plan. BUDGET HIGHLIGHTS In. addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Maintain the City's Community Warning System, including battery replacement and storm siren repairs • Maintain Civic Ready software • Continue training for emergency management • Obtain StormReady certification for the City • Replace entire glass double -door entrance at the Emergency Operations Center PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Conduct Storm Spotter training - Second time offered to public, 95 citizens attended training • Ensure compliance with National Incident Management Systems (NIMS) • Maintain the sixteen outdoor warning sirens and conduct periodic live test appropriate for tornado warnings • Participate in tabletop, functional and full -scale exercises • Participate with Regional Emergency Preparedness meetings and training • Complete and submit a new Hazard Mitigation Plan to FEMA for the City and the school system • Purchase new weather station BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 76 CITY OF OWASSO EMERGENCY PREPAREDNESS (General Fund 01 -280) Expenditure Category Actual FY 2017-18 FY Actual 2018-19 FY Budget 2019-20 Proposed FY 2020-21 Percent. Change Personal Services $ 40,044 $ 88,229 $ 92,023 $ 94.785 3.0% Materials & Supplies 1,695 2,418 7,235 7,965 10.1% Other Services & Charges 16.509 18,680 25,542 39,009 52.7% Capital Outlay 4,315 3,244 6,300 - - 100.00/ Total $ 62,563 $ 112,571 $ 131,100 $ 141,759 8.1% $100,000 $90,000 $80,000 $70,000 $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 S- FY 18 FY 19 FY 20 FY 21 N Personal Services :_ Materials & Supples a Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL -' FULL TIME EQUIVALENT tosition Title 2018 2019 2020 2021 mergency Preparedness Coordinator 1 1 1 1 Total 1 1 1 1 ' Full time equivalent is an employee who works at least 2080 hours per year. BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 77 CITY OF OWASSO ENGINEERING Public Works 01 -170 DESCRIPTION The goal of the Engineering Division is to ensure residents, investors, and visitors can enjoy an excellent quality of life in Owasso due to efforts to ensure roads, stormwater and sewer projects are completed to high standards. The Engineering Division coordinates the efficient and effective execution of construction contracts within budgetary limits. This is accomplished by establishing accurate scopes and estimates, and designing for economy while maintaining high standards and clarity. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Review and evaluate plans for residential and commercial projects • Utilize in- house, and coordinate outside, engineering design services on various projects for the City • Continue right -of -way acquisition and utility relocation for projects • Design the Annual Street Rehabilitation Program • Manage channel improvement, drainage, and detention pond projects PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Design and inspect the Annual Street Rehabilitation Program • Develop plan review on 60 projected submissions (64% were completed within 10 business days) • Inspect several private development and publicly funded projects • Bid, construct, and inspect the Owasso Market Sewer Line Upgrade • Coordinate the City of Owasso interests in the construction of 2 miles of arterial roads and one intersection with ODOT • Coordinate the City of Owasso interest in the expansion of the 76th Street US Hwy 169 Bridge Replacement Project • Manage utility relocation, bidding and construction of 3 miles of Vision Roadway Projects and two intersection expansions on 116th Street North and 96 +h Street North • Manage the design, implement the ROW negotiations and coordinate the utility relocation of ODOT sponsored 106th /129th intersection expansion • Fund a part-time clerical position BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 78 CITY OF OWASSO ENGINEERING (General Fund 01 -170) Expenditure Category Actual FY 2017-18 FY Actual 2018-19 FY Budget 2019-20 Proposed FY 2026-21 Percent Change Personal Services $ 700,805 $ 710,385 $ 744,828 $ 793,748 6.6% Materials & Supplies 8,823 12,325 17,100 15,950 -6.7% Other Services & Charges 20,503 32,508 42,713 45,983 7.7% Capital Outlay 2,172 44,820 54,350 1,400 -97.497. Engineering Intern " Total $ 732,303 $ 800,038 $ 858,991 $ 857,081 -0.270 $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 FY 10 FY 19 FY 20 FY 21 =Personal Services �, Materials & Supplies 0Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL - * FULL TIME EQUIVALENT Position Title City Engineer 2018 I 2019 1 2020 I 2021 I Assistant City Engineer' ** 0 1 1 1 Senior Engineer " "" 1 0 0 0 Engineer 1/2 1/2 1/2 1/2 Engineering Technician 2 2 2 2 Projects Administrator I 1 1 1 Engineering Intern " 0 0 1/2 1/2 Infrastructure Inspector 1 1/2 1 1/2 1 1 Clerical - Part - time "" 0 0 1/2 1/2 Total 7 7 71/2 71/2 Fractions indicate split funding unless otherwise stated. * Full time equivalent is an employee who works at least 2,080 hours per year. ' *New position in FY 2020 - *" "Senior Engineer promoted to Assistant City Engineer inFY2019 BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 79 CITY OF OWASSO STREETS Public Works 01 -300 & 39 -300 DESCRIPTION The Streets Division is responsible for the repair and maintenance of City streets and sidewalks, traffic markings and signalization, sign repairs and maintenance, and snow /ice removal operations. The mission of the division is to provide safe, efficient, and attractive public thoroughfares for vehicular and pedestrian travel by performing proactive maintenance and progressive improvements to public streets, sidewalks, and traffic control systems. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Improve safety by installing new traffic striping and continuing the Sidewalk Repair Program and the Street Sign Replacement program in defined neighborhoods • Purchase crack- sealant machine to maintain integrity of roadways. • Purchase Hydraulic spreader and plow for 15 yard dump truck • Improve public transportation by conducting traffic signal studies and updating traffic control upgrades to vehicle radar detection • Improve public transportation safety by continuing the Street Rehabilitation Projects utilizing $0.8 million in half -penny sales tax revenue in addition to the $1 million appropriated in the Capital Improvements Fund PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Improve operational efficiency by adding one staff position and reclassifying two existing positions to Traffic Signal Technicians • Improve efficiency by procuring extendable backhoe • Fund $0.8 million for the Annual Street Rehabilitation project • Improve traffic efficiency by upgrading detection controllers and installing radar detection at intersections, including new signal timing plans on East 861h Street North & East 76th Street North • Oversee right -of -way acquisition and initiate utility relocation for road widening projects • Improve efficiency by procuring service truck • Install Flashing Yellow Arrows (FYA) at East 76th Street N and US Highway 169 Southbound on -ramp. • Provide service that is proactive and responsive to customer needs by ensuring the quality and safety of transportation systems for vehicular and pedestrian traffic BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 80 CITY OF OWASSO STREETS General Fund 01 -300 & Half -Penny Sales Tax Fund 39 -300 Expenditure Category Actual FY 2017-18 Actual FY 2018-19 Budget FY 2019-20 FY Proposed Superintendant Personal Services $ 603,365 $ 646,105 $ 826,748 $ 925,608 12.00% Materials & Supplies 155,744 208,611 256,935 284,115 10.6% Other Services & Charges 230,449 254,209 252,377 212,938 - 15.67. Capital Outlay 1,113,488 903,623 1,265,050 985,240 - 22.1% Total $ 2,103,046 $ 2,012,548 $ 2,601,110 $ 2,407,901 -7.4% $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 FY 18 FY 19 FY 20 FY 21 ■ Personal Services 17 Materials & Supplies m Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL -' FULL TIME EQUIVALENT Position Title 2018 2019 2020 2021 Superintendant 1/3 1/3 1/3 1/3 Supervisor 1 1 1 1 Crew Leader 0 1 1 1 Traffic Signal Technicians" 0 0 2 2 Maintenance Worker" 9 9 8 8 Total 101/3 11 1/3 121/3 121/3 Fractions indicate split funding unless otherwise stated. Full time equivalent is an employee who works at least 2,080 hours per year. "Two Maintenance Workers reclassified as Traffic Signal Technicians in FY 20 BUDGET FY 2020 -2021 -GENERAL FUND AND HALF PENNY FUND Page 81 CITY OF OWASSO STORMWATER /VEGETATION CONTROL Public Works 01 -370 DESCRIPTION The Stormwater /Vegetation Control Division is responsible for the repair and maintenance of the City stormwater utility system and vegetation control operation. The mission of the division is to implement all required provisions of the National Pollutant Discharge Elimination System Phase II Program ( NPDES), while providing cost - effective, quality, dependable, and courteous services responsive to the needs of the community. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Provide vegetation control services on right -of -ways and stormwater channels • Maintain the City stormwater utility system and continue NPDES stormwater permit compliance and continue program development • Maintain 13 miles of white decorative fencing within the City right -of -ways • Improve stormwater drainage by utilizing equipment to service box culverts and bridges PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Enhance appearance of the City through roadside maintenance programs: o Control vegetation growth and apply pre- and post- emergent herbicides o Provide routine litter control consistent with a high level of service • Restore functionality and aesthetics to City drainage infrastructure: • Perform storm pipe repairs in several locations • Complete bank stabilization projects in various locations • Continue development of the Stormwater Management Plan to ensure compliance with National Pollutant Discharge Elimination System ( NPDES) • Improve efficiency of ROW mowing by purchasing boom mower • Complete Stormwater Fund Projects: Caudle Estates and East 96th Street drainage improvements • Improve efficiency by procuring vegetation control equipment, two replacement zero turn mowers and a brush cutter for the skid steer BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 82 CITY OF OWASSO STORMWATER /VEGETATION CONTROL (General Fund 01 -370) Expenditure Category FY Actual 2017-18 FY Actual 2018-19 FY Budget 2019-20 Proposed FY 2020-21 P ercent Change Personal Services $ 344,876 $ 332,449 $ 428,071 $ 424,084 -0.9% Materials & Supplies 66,154 62,796 76,500 63,100 - 17.5% Other Services & Charges 50,802 64,924 80,864 69,957 -13.5% Capital Outlay 51,273 17,836 27,000 - - 100.0% Total $ 513,105 $ 478,005 $ 612,435 $ 557,141 -9.070 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $- FY 18 FY 19 FY 20 FY 21 s Personal Services Materials & Supplies o Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL - • FULL TIME EQUIVALENT Position Title Superintendant 2018 1/3 2019 1/3 2020 1/3 2021 1/3 Supervisor 1 1 1 1 Maintenance Worker 4 4 4 4 Seasonal Worker (4) 2 2 2 2 Total 71/3 71/3 71/3 71/3 Fractions indicate split funding unless otherwise stated. " Full time equivalent is an employee who works at least 2,080 hours per year. BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 83 CITY OF OWASSO CEMETERY Public Works 01 -190 DESCRIPTION The Public Works Department Cemetery Division is responsible for the care and maintenance of the cemetery grounds and for coordinating the opening and closing of burial sites. The mission of the division is to continue the orderly operation of the cemetery with respect to new burials and to provide maintenance of neat and dignified grounds and facilities. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Maintain the cemetery to a neat, uniform, and professional landscape standard • Provide improvements to the cemetery for the Memorial Day event • Perform chemical maintenance applications to improve turf appearance • Improve plot contingency plans by purchasing any available plots • Purchase a Cemetery software program PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Maintain the cemetery to a neat, uniform, and professionally landscaped standard of appearance • Apply pre- emergent and post- emergent herbicide chemicals to improve turf appearance and reduce manpower requirements for grounds maintenance during the growing season • Apply turf builder fertilizer with iron in spring season to improve turf and color appearance while controlling growth and reducing weeds • Perform routine mowing and trimming to the service level established by the Division • Removal of dead trees and ground stumps • Procure one plot for contingency plans • Provide timely and courteous service to the citizens of Owasso: o Perform site marking requests and site openings with 48 -hour time frame o Perform over 20 burials BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 84 CITY OF OWASSO CEMETERY (General Fund 01 -190) Expenditure Category Actual FY 2017-18 FY Actual 2018-19 FY Budget 2019-20 FY Proposed , Personal Services $ 60,273 $ 44,183 $ 84,978 $ 90,185 6.1 Materials & Supplies 15.679 3,627 IQ630 6,050 -43.1% Other Services & Charges 22,432 1,645 8,310 8,250 -0.79,1 Capital Outlay 300 4,740 1,600 6,600 312.57, Total $ 98,684 $ 54,195 $ 105,518 $ 111,085 5.37, $100,000 $90,000 $80,000 $70,000 $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 - $- - V— FY 18 FY 19 FY 20 FY 21 ■ Personal Services Materials & Supplies a Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL -' FULL TIME EQUIVALENT Position Title 2018 2019 2020 2021 Cemetery Sexton 1 1 1 1 Seasonal Vegetation- Part- time(1) 1/2 1/2 112 1/2 Total 1 1/2 1 1/2 11/2 1 1/2 ` Full time equivalent is an employee who works at least 2,080 hours per year. BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 85 CITY OF OWASSO PARKS Recreation & Culture 01 -515 DESCRIPTION The purpose of the Parks Department is to plan, secure, develop, and maintain recreational areas within the City of Owasso. This ensures that Owasso will continue to have recreational amenities to complement a quality of life that is unmatched in our area. The Parks Department provides recreational opportunities that complement quality of life for Owasso residents. The department accomplishes this through planning, securing, developing, and maintaining recreational areas. The Parks Department oversees and maintains over 264 acres of park land which includes miles of walking trails, baseball fields, soccer fields, football fields, softball fields, play areas, restrooms, the Skate Park, Splash Pad, and Owasso Veterans Memorial. Owasso Parks are home to annual festivals and events such as the Harvest Festival, and amenities such as the gazebo at Friendship Park. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Maintain and improve park equipment and amenities • Stock the Dog Park with necessary supplies • Support the continued success of youth sports programs PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Fund normal operations of the department • Provide general maintenance of restrooms, ball field lighting, fencing, playgrounds, and shelters • Maintain or replace equipment essential to operations • Fund contracted services including passive park mowing, restroom janitorial services, and nuisance animal relocating BUDGET FY 2020 - 2021 - GENERAL FUND AND HALF PENNY FUND Page 86 CITY OF OWASSO PARKS (General Fund 01 -515) Expenditure Category Actual Actual Budget Proposed 2020-21 Percent Change Personal Services $ 317,389 $ 276,855 $ 340,335 $ 364,500 7,1% Materials & Supplies 49,828 62,971 122,470 114,800 -6.37. Other Services & Charges 128,132 126,515 157,342 135,444 -13.9% Capital Outlay 53,683 429 3,000 - - 100.07. Total $ 549,032 $ 466,770 $ 623,147 $ 614,744 -1.370 $400,000 $350,000 $300,000 $250,000 — '- $200,000 $150,000 $100,000 $50,000 FY 18 FY 19 FY 20 FY 21 ■ Personal Services r Materials & Supplies o Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL - * FULL TIME EQUIVALENT Position Title 2018 2019 2020 2021 Parks Superintendent 1 1 1 I Laborer ** 4 4 4 4 Part -time Seasonal (4)** 2 2 2 2 Total 7 7 7 7 * Full time equivalent is an employee who works at least 2,080 hours per year. ( «* One laborer and one part-time employee moved to Culture & Recreation Department - 520 in FY 2018. BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 87 CITY OF OWASSO RECREATION & CULTURE Recreation & Culture 01 -520 DESCRIPTION The purpose of the Recreation and Culture Department is to enhance the quality of life of Owasso residents through activities, such as: Red, White and Boom, Harvest Festival, Pet Fest, Veterans activities, Veterans Parade, Christmas Parade and the Holiday greenery pick up & disposal service, as well as providing safe and up -to- date outdoor park amenities. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Fund normal operations for the department • Continue to manage and administer community events • Oversee the Redbud Festival Park, the 5K Trail, the Sports Park Splash Pad, and Funtastic Island renovation • Continue to oversee Redbud District Facilities PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Provide the following events to the citizens of Owasso: o Red, White, and Boom o Harvest Festival • Pet Festival • Veterans Appreciation Week • Veterans Parade • Christmas Parade • Lights On Owasso • Holiday Greenery Pick up & Disposal Service • Increase part-time Permit Clerk position to full -time to assist with: • Facility Rentals /Permitting • Payment Processing BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 88 CITY OF OWASSO RECREATION & CULTURE (General Fund 01 -520) Expenditure - Actual r Actual r Budget e r • 2020-21 Change Personal Services $ 315,402 $ 330,327 $ 406,188 $ 419,460 3.3% Materials & Supplies 743 372 2,400 11,461 377.57. Other Services & Charges 21,208 21,211 35,150 60,560 72.3% Capital Outlay 8,240 4,295 10,000 13,000 30.0970 Total $ 345,593 $ 356,205 $ 453,738 $ 504,481 11.27. $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $• FY 18 FY 19 FY 20 FY 21 ■ Personal Services ❑ Materials & Suppries ® Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL - ` FULL TIME EQUIVALENT Position Title Parks & Recreation Director 2018 1 2019 r r 1 1 I Administrative Manager 1 1 1 1 Facilities Manager Facilities Laborer Part -time Facilities Laborer" 1/2 1/2 1/2 1/2 Clerical "" 1/2 1/2 1 1 Total 5 5 51/2 51/2 ` Full time equivalent is an employee who works at least 2,080 hours per year. •• One promoted Laborer (Facilities Manager) and one part -time employee both moved from Parks Department - 515 in FY 2018. New position in FY 2018 -- ""Increased from part-time to full -time in FY 2020 BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 89 CITY OF OWASSO COMMUNITY CENTER Recreation & Culture 01 -550 DESCRIPTION The Community Center promotes and provides quality of life activities and services that contribute to the physical, mental, emotional, and social well -being of the community. This is accomplished by providing transportation and nutrition needs for the senior program, community classes and events, and a regular meeting location for community groups. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: Continue programs for various community groups Replace the roof to eliminate water leaks around skylights and perimeter walls that are damaging interior walls and finishes PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: Complete the final phase of a three phase install of LED Lighting • Complete the first of a four -phase exterior building signage plan to increase awareness of the site public Replace the north wall of the Recreation Room which has severe water damage and decay from an aged roof Complete buildout of a sheet rock box around the roof access point in the storage room will meet current fire safety standards Replace a main water valve with a rebuild kit will eliminate a current water leak and improve the function of the valve BUDGET FY 2020 - 2021 - GENERAL FUND AND HALF PENNY FUND Page 90 CITY OF OWASSO COMMUNITY CENTER (General Fund 01 -550) Expenditure Category Actual FY 2017-18 FY Actual 2018-19 FY � Budget 2620-21 Senior Program Coordinator- Part -time (1) Personal Services $ 178,623 $ 179,415 $ 211,817 $ 228,276 7.8% Materials & Supplies 14,245 34,462 41,280 41,280 0.0% Other Services & Charges 45,026 32,174 51,853 54,415 4.95i Capital Outlay 9,875 - - 80,000 100.09i Total $ 247,769 $ 246,051 $ 304,950 $ 403,971 32.5% $250,000 1 .. $200,000 $150,000 $100,000 $50,000 $ FY 18 FY 19 FY 20 FY 21 ■ Personal Services Materials & Supplies o Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL -' FULL TIME EQUIVALENT Position Title Manager 2018 1 2019 1 2020 1 2021 1 Senior Program Coordinator- Part -time (1) 1/2 1/2 1/2 1/2 Youth Program Coordinator - Part-time (1) 1/2 1/2 1/2 1/2 Community Center Staff - Part -time (4) 2 2 2 2 Total 4 4 4 4 Fractions indicate split funding unless otherwise stated. ' Full time equivalent is an employee who works at least 2,080 hours per year. BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 91 CITY OF OWASSO HISTORICAL MUSEUM Recreation & Culture 01 -580 DESCRIPTION The mission of the Owasso Historical Museum is to collect, preserve, and exhibit objects and materials relating to the history of the City of Owasso and surrounding area, and to provide related educational services for the purpose of increasing and enriching public knowledge of the history and heritage of the area. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Support Community events with a goal of continuous improvement • Have funds available for any needed repairs that arise • Have greater involvement during the Gathering on Main event • Develop a cooperative relationship with the Owasso School System PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Host the Historical Society's annual Memorial Flower sales to fund the Annual Scholarships • Host tours for the Boy Scouts, Girl Scouts and third grade students from Bailey Elementary • Recruit volunteers to help with activities and tours • Replace one computer BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 92 CITY OF OWASSO HISTORICAL MUSEUM (General Fund 01 -580) Expenditure Category Actual FY 2017-18 FY Actual Budget 2018-19 FY 2019-20 FY 2020-21 � 1/2 Personal Services $ 19,884 $ 19,419 $ 20,274 $ 20,529 1.3% Materials & Supplies 200 136 650 650 0.0% Other Services & Charges 3,398 2,905 10,500 11,500 9.5% Capital Outlay - - 1,800 - - 100.0m Total $ 23,482 $ 22,460 $ 33,224 $ 32,679 -1.6% $25,000 $20,000 $15,000 $10,000 $5,000 FY 18 FY 19 FY 20 FY 21 ■ Personal Services Materials & Suppfies 0 Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL -' FULL TIME EQUIVALENT �osition Title 2018 2019 2020 2021 Auseum Coordinator - Part-time (1) 1/2 1/2 1/2 1/2 Total 1/2 1/2 1/2 1/2 . Full time equivalent is an employee who works at least 2080 hours per year. BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 93 CITY OF OWASSO ECONOMIC DEVELOPMENT Economic Development 01 -710 DESCRIPTION The Economic Development Department of the City of Owasso works daily with businesses, property owners and the community to support existing business and industry as well as encourage business creation and attraction in Owasso, Oklahoma. The Economic Development Department encompasses a range of disciplines including business retention and expansion; small business development; business attraction; workforce development; advocacy; technical assistance; real estate development and reuse; and marketing. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Add economic development marketing and creative tools • Continue education for economic development staff • Continue the implementation of the strategic directions in the Owasso Economic Development Strategic Plan through the Hotel Tax Fund • Continue funding for economic development projects through the Hotel Tax Fund; such as the Owasso Economic Forecast and Outlook, Tulsa's Future, Tulsa Regional Intercity Visit and DC Fly -1n, Holley Trolley, and partnering with the Owasso Chamber on regional marketing PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Allow the Economic Development Director to continue studies in the Masters of Public Administration program through the University of Oklahoma • Grow Economic Development Strategic Plan programs in scope and engagement such as Workforce Owasso and Advocate Owasso • Continue to implement programs through the Owasso Economic Development Strategic Plan such as the BusinessTHRIVE and Encore Owasso programs • Continue marketing and growth of the Owasso Redbud District • Increase and improve relationships with state officials, agencies, and other economic developers throughout the state BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 94 CITY OF OWASSO ECONOMIC DEVELOPMENT (General Fund 01 -710) I Expenditure Category FY Actual 2017-18 FY Actual 2018-19 FY Budget Proposed 2019-20 FY 2020-21.- Change Personal Services $ 134,721 $ 143,400 $ 148,887 $ 183,058 23.0% Materials & Supplies 621 1,766 1,300 1,300 0.0% Other Services & Charges 9,166 11,422 14,150 20,800 47.0% Capital Outlay 200 2,834 - - 0.0% Total $ 144,708 $ 159,422 $ 164,337 $ 205,158 24.87o $200,000 $180,000 $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $- FY 18 FY 19 FY 20 FY 21 ■ Personal Services : Materials & Supplies o Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL - * FULL TIME EQUIVALENT * Full time equivalent is an employee who works at least 2080 hours per year. * *New position in FY2020. Expense is shared with Managerial and Economic Development (Hotel Tax Fund). BUDGET FY 2020 -2021 - GENERAL FUND AND HALF PENNY FUND Page 95 This page intentionally left blank ���Sd People • REAL Character • REAL Community OWAsso PUBLIC ell!�, /Mll r; I k, 7-17 41�-, 411� -^� 'R ^ F11%, F Ft C, WORKS AUTHORITY CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY (OPWA) FISCAL YEAR 2020 - 2021 BUDGET FY 2020 - 2021 OWASSO PUBLIC WORKS AUTHORITY Page 98 Projected Proposed Percent Actual Actual Actual Budget Change FY17I18 FY 18119 - FY 19 120 FY20 121 FY20 121 Revenues ChorgesforServices $ 12.945.426 $ 13.314.291- - $ 13.993.633 $ 14.528,531 - 3.8% Other Revenues & Fees 59.330 136.606 82.127 47,709 -41.9% Intergovernmental - Proceeds of Debt 8,586,659' 17,324,0201 36,258.9402 5.000,0003 -862% Total Revenues 21,591.417 30.774,917 50.334.700 19.576,240 -61.1% Other Sources Sales Tax from General Fund 24.846.020 25,812328 26,298.856 25.947.808 -1.3% Transfer In- RAN Debt Service Payments 292,485 - - - 0.0% Iansfer In General Fund -Grant 2/.55/ - - - 0.0% Transfer In TIF 44.503 107.491 267,595 353,378 32.1% Transfer Out - General Fund -Soles Tax (16.168.114) (17,129.587) (17,432,571) (17,198.539) -1.307 Transfer Out- Capital Improvement - Projects (5.205,120) (4.839.049) (4.439,185) (3.519,769) -20.7% Transfer Out - Revenue Bonk (8,379,159)1 (17.324.020) (9.501,829) (5.000.000) -47A% Transfer Out -OPGA (326.201) (326.201) (326.201) (326.201) 0.0% Total Other Sources (4.868.029) (13,699,037) (5,133,335) 256.677 - 105.0% Total Revenues d Other Sources (Net) $ 16.723.388 $ 17.075.880 $ 45,201.365 $ 19,832.917 -56.1% Expenditures Departmental Administration $ 982.806 $ 1,073.293 $ 1,043.354 $ 1,144.736 9.776 Utility Billing 446.774 474,425 544.610 524.537 -3.77. Water 4.524,428 4.201.394 5.014,890 4.252.451 -1527. Wastewater Treatment Plant 1,392.053 1.387.213 1.399.069 1,401,456 02% Wastewater Collections 649,950 796.377 928.269 1,229.061 32A7e Refuse 1,533,801 1.079.387 1,250,150 1.569.791 25.6% Recycle Center 172.696 124,997 220,633 169.388 .2327. Total Departmental/ Operational Expenditures 9.702.508 9,137.086 10,400.975 10,291.420 -1.1% Other Uses Capital Projects 540.908 931.138 26.916.892 134.000 -9957. Debt Service -OPWA2 3.607.748 1,768.562 3,023.914 2,705.000 -10.5% Debt Service- Capital Improvements &City' 2,254.462 2,963.524 4.327,100 5,129.500 18.55, Tax Incremental Financing ITIF) - 40.086 383,721 354.502 -7.6% Payback Agreements 1,328,910 908,211 939,322 100,000 -B9A% Total Other Uses 7.732,028 6,611,521 35,590,949 8,423,002 -76.3% Total Expenditures& Other Uses -5937. $ 17.434.536 $ 15,748.607 $ 45.991,924 $ 18,714.422 Change In Fund Balance $ 1711.148) $ 1.327,273 $ (790.559) $ 1.118.495 - 241.5% Projected Beginning Fund Balance 2.214.177 1,503,029 2.830.302 2,039,743 -27.9% Projected Ending Fund Balance $ 1.503,029 $ 2.830.302 $ 2.039.743 $ 3,158.238 54.8% Fund Balance as a PercenfafOperaSng Revenues 9.07. 16.67. 11.17. 15.90/6 1. Financed the Police Headquarters renovation and construction of Fire Station #4, two street widening projects, one intersection, one sewer, and three stormwater projects to be reimbursed by the Capital Improvements Fund third -penny sales tax. 2. Financing for the Wastewater Treatment Plant upgrade, as well as other CIPWA projects. 3. Financing for Capital Improvements Projects - Streets. BUDGET FY 2020 - 2021 OWASSO PUBLIC WORKS AUTHORITY Page 98 Charges for 55.9°, CITY OF OWASSO OPWA FUND REVENUES Tax Incremental 3 Cent Sales Tax Transfer In 20.8% OPWA FUND EXPENDITURES Wastewater Treatment Plant 7.4% 22.3% Utility Billing 2.8% Administration 6.0% Transfer to OPGA 1.7% Sales Tax Paybac� Agreements Redbud (TIF) Ca 0.5% 1.9°. Wastewater Collections Refuse 6.5% 8.2%a roues & Proceeds 19.9% o ---- I- renter Projects 'rojects Debt Service 41.1% BUDGET FY 2020 -2021 OWASSO PUBLIC WORKS AUTHORITY Page 99 CITY OF OWASSO ADMINISTRATION OPWA Fund 61 -400 DESCRIPTION The Owasso Public Works Authority Administration Division supports operations that provide the community with an ever - increasing quality of service leading to a better quality of life. Courteous, professional customer service is vital to the success of the OPWA. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Hire a part -time Engineering Technician to train prior to employee retirement • Offer customer service to internal and external customers, as well as support to operations providing services to the community Provide furniture updates to the Public Works Training Room allowing for additional meeting and training opportunities PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Continue a level of customer service that will maintain and enhance the community's quality of life as well as provide support to all divisions within Public Works • Construct additional office space and restroom facilities to accommodate growth within Public Works • Provide furniture replacement for the Public Works Conference Room BUDGET FY 2020 -2021 OWASSO PUBLIC WORKS AUTHORITY Page 100 CITY OF OWASSO ADMINISTRATION (OPWA Fund 61 -400) Expenditure Category FY Actual 2017-18 Actual FY 2018-19 FY ; Budget 2020-21 Personal Services $ 424,977 $ 496,086 $ 588,843 $ 627,787 6.6% Materials & Supplies 13,429 10,680 13,930 13,550 -2.77. Other Services & Charges 491,390 501,316 441,317 499,174 13.1% Capital Outlay 53,010 65,211 11,360 4,225 -62.8% Capital Projects - 25,118 - - 0.0% Total $ 982,806 $1,098,411 $1,055,450 $ 1,144,736 8.517. $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 FY 18 FY 19 FY 20 FY 21 ■ Personal Services Materials & Supplies a Other Services & Charges ■ Capital Outlay a Capital Projects AUTHORIZED PERSONNEL - * FULL TIME EQUIVALENT Position Title 2018 2019 2020 Director 1 1 1 1 Assistant Director " 0 1 1 1 Administrative Assistant 1 1 1 I Infrastructure Inspector 1 1 1 1 Secretary/Clerical 1 1 1 1 Engineer - Part-time (2) * ** 1/2 1/2 1/2 1 Total 41/2 51/2 51/2 6 Fractions represent split funding unless otherwise stated. * Full time equivalent is an employee who works at least 2080 hours per year. "New Position in FY 2019 * "Additional part -time engineer in FY 2021 BUDGET FY 2020 -2021 OWASSO PUBLIC WORKS AUTHORITY Page 101 CITY OF OWASSO UTILITY BILLING OPWA Fund 61 -405 DESCRIPTION The Utility Billing Division handles responsibilities related to the billing of City services focusing on a prompt, professional response to the needs of residential and business customers. Responsibilities of the division include managing the City's billing for water, wastewater, stormwater, refuse, yardwaste, and ambulance service. Other responsibilities include establishing new accounts, finalizing customer accounts, processing of all bills, processing of all payments, customer inquiries, and providing information to new and existing customers. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Continue to provide efficient service and excellent customer service to a customer base that is growing approximately2% per year without increasing the number of Utility Billing Clerks • Replace an aging computer PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Improve customer service by upgrading technology to allow e- checks and the use of a mobile app • Replace two aging computers • Continue to provide excellent customer service to a growing customer base without increasing the number of staff BUDGET FY 2020 -2021 OWASSO PUBLIC WORKS AUTHORITY Page 102 CITY OF OWASSO UTILITY BILLING (OPWA Fund 61 -405) Expenditure Category FY Actual 2017-18 FY Actual 2018-19 FY Budget 2019-20 Proposed FY 2020-21 Change Personal Services $ 275,117 $ 293,398 $ 317,703 $ 322,657 1.6% Materials & Supplies 3,834 2,119 4,810 3,255 -32.3% Other Services & Charges 167,823 178,908 216,327 197,120 -8.9% Capital Outlay - - 3,620 1,505 -58.4% Total $ 446,774 $ 474,425 $ 542,460 $ 524,537 -3.3% $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 FY 18 FY 19 FY 20 FY 21 ■ Personal Services f: Materials & Supplies © Other Services & Charges e Capital Outlay AUTHORIZED PERSONNEL -. FULL TIME EQUIVALENT tosition Title 2018 2019 2020 2021 Utility Billing Supervisor 1 1 1 1 Utility Billing Clerk 3 3 3 3 Total 4 4 4 4 Full time equivalent is an employee who works at least 2,080 hours per year. BUDGET FY 2020 — 2021 OWASSO PUBLIC WORKS AUTHORITY Page 103 CITY OF OWASSO WATER DISTRIBUTION OPWA Fund 61 -420 DESCRIPTION The Water Division exists to provide safe, uninterrupted water service with acceptable flow, pressure, and quality. The division is responsible for the repair and maintenance of the City's water distribution utility system and new water service installations for residential and commercial customers. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Fund normal operation and training needs of the department • Purchase an Aquaphone leak detector Purchase anew service truck to replace the 1999 Utility Billing truck • Purchase anew laptop computer for reading automated meters PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Repair 162 total water leaks • Install 35 new residential and commercial service connections • Repair 1 fire hydrant • Complete 373 Public Works work orders • Complete 11,118 Utilities Billing work orders • Complete 144 -yard restorations • Purchase meter cans and meter setters for Original Town and Ator meter change out program • Fund contract services to change out 2,400 AMR (automated meter reading) water meters and add resetters and change out meter cans as needed • Purchase a new truck with a service bed replacing the 2002 service truck • Purchase a new Hydrovac machine to assist in water leak repairs and wastewater maintenance BUDGET FY 2020 -2021 OWASSO PUBLIC WORKS AUTHORITY Page 104 CITY OF OWASSO WATER DISTRIBUTION (OPWA Fund 61 -420) Expenditure Category FY Actual 2017-18 FY Actual 2018-19 FY Budget Proposed 2019-20 FY 2020-21 Percent Change Personal Services $ 624,624 $ 655,599 $ 721,572 $ 707,083 -2.0% Materials & Supplies 3,743,849 3,350,029 3,895,200 3,406,450 -12.57. Other Services & Charges 88,739 61,265 288,144 72,918 - 74.7% Capital Outlay 67,216 134,501 3,000 66,000 2100.0% Capital Projects - - 900,000 - - 100.07. Total $ 4,524,428 $ 4,201,394 $ 5,807,916 $ 4,252,451 -26.8% $4,500,000 $4,000,000 $3,500,000 $3,000,000 , $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- FY 18 FY 19 FY 20 FY 21 ■ Personal Services Materials & Supplies ® Other Services & Charges ■ Capital Outlay o Capital Projects AUTHORIZED PERSONNEL -' FULL TIME EQUIVALENT Position Title UFilitySuperintendent 2018 1/3 2019 1/3 2020 1/3 2021 1/3 Supervisor I 1 I 1 Maintenance Worker 1/2 1/2 1/2 1/2 Utility Service Worker 6 7 7 7 Total 75/6 85/6 85/6 85/6 Fractions indicate split funding unless otherwise stated. Full time equivalent is an employee who works at least 2,080 hours per year. BUDGET FY 2020 -2021 OWASSO PUBLIC WORKS AUTHORITY Page 105 CITY OF OWASSO WASTEWATER TREATMENT PLANT OPWA Fund 61 -450 DESCRIPTION The.Wastewater Treatment Plant Division (WWTP) provides a safe, efficient, high - quality, and environmentally sensitive treatment system to serve the wastewater needs of Owasso households and businesses. The plant is responsible for providing cost - effective treatment of sewage collected in the service area using the best available technologies to produce a discharge in conformance with established regulatory criteria. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Fund normal operations and training needs of the division • Oversee the construction of the Wastewater Treatment Plant Upgrade • Oversee the design of the WWTP upgrades • Provide funds for operators to attend an advanced wastewater treatment class • Fund the replacement of major valves in the pipe galley PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Continue to meet and exceed Oklahoma Department of Environmental Quality (ODEQ) water quality permit requirements • Continue to conduct preventative and emergency maintenance on process equipment such as pumps, motors and blowers as necessary • Purchase and replace major components on the Ultraviolet Disinfection system due to age and condition • Replace old antiquated Laboratory colorimeter with a new modern spectrometer allowing for faster more accurate testing • Replace the division's utility vehicle allowing for a diversified range of activities throughout the Plant • Replace the head works assemblies on both the north and southside bar screens • Replace the WWTP truck due to engine failure BUDGET FY 2020 -2021 OWASSO PUBLIC WORKS AUTHORITY Page 106 CITY OF OWASSO WASTEWATER TREATMENT PLANT (OPWA Fund 61 -450) Expenditure Category FY Actual 2017-18 Actual FY 2018-19 FY , Budget 2020-21 I Personal Services $ 596,608 $ 595,223 $ 642626 $ 579,383 -9.8% Materials & Supplies 155,097 166,456 154,600 163,600 5.8% Other Services & Charges 619,470 59Q615 624,498 627,273 0.47. Capital Outlay 20,878 34,919 97,000 31,200 - 67.870 Capital Projects 203,560 565,407 15,050,000 - - 100.097 Total $ 1,595,613 $ 1,952,620 $ 16,568,724 $ 1,401,456 -91.5% $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- FY 18 FY 19 FY 20 FY 21 ■ Personal Services Materials & Supplies ■ Other Services & Charges ■Capital Outlay ❑Capital Projects AUTHORIZED PERSONNEL - • FULL TIME EQUIVALENT Position Title 2018 2019 Utility Superintendent 1/3 1/3 ,. 1/3 1/3 W WTP Supervisor 1 1 1 I Plant Operator 4 4 4 4 Maintenance Technician 1 1 2 2 Maintenance Tech. Asst. 1 1 0 0 Total 71/3 71/3 71/3 71/3 j Fractions indicate split funding unless otherwise stated. ` Full time equivalent is an employee who works at least 2080 hours per year BUDGET FY 2020 - 2021 OWASSO PUBLIC WORKS AUTHORITY Page 107 CITY OF OWASSO WASTEWATER COLLECTIONS OPWA Fund 61 -455 DESCRIPTION The Wastewater Collection Division ensures safe, reliable, and cost- effective wastewater conveyance services to residents and businesses for the protection of public health and the environment. The department is responsible for the operation and maintenance of gravity sewers and force mains in accordance with local, State, and Federal requirements. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Fund normal operations and training needs of the division • Purchase a 1.5 ton dump bed truck which will replace the 2002 dump bed truck • Purchase a 4 inch trash pump for bypassing lift stations during emergency repairs • Replace the 2002 service truck • Purchase a new camera inspection unit • Fund the Engineering design for upgrading the N 117th Force Main Improvements • Match CDBG funding for Hale Acres sewer improvement project PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Complete internal inspection of 55,569 linear feet of sanitary sewer line • Clean 164,581 linear feet of sanitary sewer line • Repair 44 manholes and perform 9 pinpoint repairs that were identified during internal inspections • Complete 7,049 utility locates • Purchase a new service truck • Gain approval to replace control panel and remove electrical components from the dry well at the Service Road lift station • Upgrades and repair the Brookfield lift station • Replace 320 feet of the 117th lift station 16" force main • Purchase a push camera • Add one additional employee to the division • Match CDBG funding for Hale Acres sewer improvement project BUDGET FY 2020 -2021 OWASSO PUBLIC WORKS AUTHORITY Page 108 CITY OF OWASSO WASTEWATER COLLECTIONS (OPWA Fund 61 -455) Expenditure Category FY Actual 2017-18 Actual FY 2018-19 FY � Budget 2020-21 Supervisor Personal Services $ 455,486 $ 493,963 $ 609,903 $ 593,644 -2.7% Materials & Supplies 57,410 87,063 68,150 73,150 7.3% Other Services & Charges 137,054 172,621 154,887 296,267 91.3% Capital Outlay - 42,730 48,000 266,000 454.2% Capital Projects 337,348 340,613 5,719,000 134,000 -97.7% Total $ 987,298 $ 1,136,990 $ 6,599,940 $ 1,363,061 -79.3% $1,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 FY 18 ■ Personal Services e Capital Outlay FY 19 Materials & Suppries a Capital Projects AUTHORIZED PERSONNEL - ' FULL TIME EQUIVALENT FY 20 FY 21 ® Other Services & Charges Position Title Utility Superintendent 2018 1/3 2019 1/3 2020 1/3 2021 1/3 Supervisor 1 1 1 1 FOG Coordinator "" 1/2 1/2 1/2 1/2 Stormwater Inspector " 1/2 1/2 1/2 1/2 Maintenance Worker 1/2 1/2 1/2 1/2 Utility Worker 4 4 5 5 Total 65/6 65/6 75/6 7 5/6 Fractions indicate split funding unless otherwise stated. I " Full time equivalent is an employee who works at least 2,080 hours per year. " Half of the salary expense moved from another fund in FY 2018. BUDGET FY 2020 - 2021 OWASSO PUBLIC WORKS AUTHORITY Page 109 CITY OF OWASSO REFUSE COLLECTIONS OPWA Fund 61 -480 DESCRIPTION The Refuse Division is responsible for collection and disposal of residential refuse /yardwaste materials and the distribution and repair of refuse containers. The mission of the division is to provide a comprehensive, responsive, environmentally safe, efficient, and cost- effective solid waste collection and disposal program for the citizens of Owasso. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Provide an annual Free Landfill Day and Free Yardwaste Disposal Events • Provide scheduled Household Pollutant Disposal to the citizens of Owasso • Continue to service and maintain current fleet of refuse equipment • Improve quality by purchasing new refuse containers • Improve public education on solid waste • Improve quality and efficiency by requisitioning another fully automated truck PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Provide efficient, cost - effective management and operation of the Refuse Division: • Improve quality by purchasing new refuse containers • Improve operations by installing new gates in the yardwaste area • Maintain 98% same -day service delivery rate for curbside refuse and yardwaste collection: • Dispose of over 11,382 tons of solid waste • Complete over 1,507 cart related work orders • Provide annual Free Landfill Day and Free Yardwaste Disposal events o Provide a Household Pollutant Collection service Continue the street sweeping program Enhance employee skills, safety, knowledge, and capabilities through continuous on-the job training initiatives BUDGET FY 2020 -2021 OWASSO PUBLIC WORKS AUTHORITY Page 110 l CITY OF OWASSO REFUSE COLLECTIONS (OPWA Fund 61 -480) Expenditure Category Actual FY 2017-18 Actual FY 2018-19 Budget FY ;, Personal Services $ 520,177 $ 581,903 $ 656,274 $ 671,941 2.4% Materials & Supplies 164,552 169,717 176,000 170,000 -3.47. Other Services & Charges 258,979 269,212 294,995 315,200 6.8% Capital Outlay 590,093 58,555 42,650 412,650 867.5% Total $ 1,533,801 $ 1,079,387 $ 1,169,919 $ 1,569,791 34.2% $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 FY 18 FY 19 FY 20 FY 21 ■ Personal Services c Materials & Supplies ® Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL -' FULL TIME EQUIVALENT Position Title 2018 2019 2020 2021 Superintendent 1/3 1/3 1/3 1/3 Supervisor 1 I 1 1 Sanitation Worker 5 5 5 5 Street Sweeper 1 1 1 1 Cart Repair 1 1 1 I Seasonal - Part-time (2) 1 1 1 1 Total 91/3 91/3 91/3 91/3 ( Fractions indicate split funding unless otherwise stated. ` Full time equivalent is an employee who works at least 2,080 hours per year. BUDGET FY 2020 -2021 OWASSO PUBLIC WORKS AUTHORITY Page 111 CITY OF OWASSO RECYCLE CENTER OPWA Fund 61 -485 DESCRIPTION The Recycle Center exists to encourage and educate the public on environmental and recycling issues, conserve landfill space, and reduce unlawful roadside dumping. The mission of the Recycle Center is to provide a safe, clean, customer - friendly, state -of- the -art waste disposal and recycling facility for the citizens of Owasso. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: Provide household hazardous pollutant disposal services Provide solid and bulky waste disposal services Promote public education of the Recycle Center and recycling PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Divert the highest possible volume of materials from the waste stream: o Over 384 tons of recyclables o Over 133 tons of metals • Over 663 tires for reprocessing • Over 7,590 gallons of petroleum products • Improve the appearance, efficiency, and functionality of the center • Promote recycling through media at the Owasso Theatre • Provide service that is proactive and responsive to customer needs: • Household Hazardous Pollutant collection at the Tulsa Facility • Disposal of recyclables not collected at the recycle center • Convenience center disposal of over 1,000 tons of solid waste BUDGET FY 2020 -2021 OWASSO PUBLIC WORKS AUTHORITY Page 112 CITY OF OWASSO RECYCLE CENTER (OPWA Fund 61 -485) Expenditure Category FY Actual 2017-18 Actual FY 2018-19 FY Budget 2019-20 �, F.Y Proposed' Personal Services $ 60,305 $ 91,615 $ 132,826 $ 104,711 45.0% Materials & Supplies 8,288 10,815 11,000 10,900 1.7% Other Services & Charges 43,642 22,567 41,483 53,777 83.87o Capital Outlay 60,461 - 24,000 - - 100.0% Capital Projects - - - - 0,017. Total $ 172,696 $ 124,997 $ 209,309 $ 169,388 67.5% $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 S- FY 18 FY 19 FY 20 FY 21 • Personal Services "Materials & Supplies a Other Services & Charges • Capital Outlay ❑ Capital Projects AUTHORIZED PERSONNEL -' FULL TIME EQUIVALENT Position Title 2018 2019 2020 2021 Operator 1 1 1 1 Assistant Operator 1 1 1 1 Seasonal - Part time (1) 1/2 1/2 1/2 1/2 Total 21/2 21/2 21/2 21/2 Fractions indicate split funding unless otherwise stated. ' Full time equivalent is an employee who works at least 2,080 hours per year. BUDGET FY 2020 - 2021 OWASSO PUBLIC WORKS AUTHORITY Page 113 This page intentionally left blank People • REAL Character • REAL Community OWASSO PUBLIC GOLF AUTHORITY CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2020 - 2021 Projected Proposed Percent Actual Actual Actual Budget Change FY 17 118 FY 18 1 19 FY 19 120 FY 20 121 FY 20 121 Revenues Golf Operations $ 623,352 $ 613,613 $ 577,866 $ 655,398 13A% Merchandise (net of cost) 37,240 36,580 36,365 44,881 23A% Food (net of cost) 81,987 66,713 56,964 66,652 17.0% Miscellaneous 16,304) 650 56,560 - - 100.0% Total Revenues 736,275 717,556 727,755 766,931 5.47. Other Sources 731,714 4.27. Food & Beverage Transfers From Other Funds 1,010,643 1,388,581 1,207.774 1,255,873 4.07. Total Other Sources 1,010,643 1,388,581 1,207,774 1,255,873 4.0% Total Revenues& Other Sources (Net) $ 1,746,918 $ 2,106,137 $ 1,935,529 $ 2,022,804 4.5% Expenditures Golf Shop $ 125,336 $ 119,260 $ 180,800 $ 276,141 52.7% Golf Cori Operation 122,229 150,393`. ' 126,050 120,058 -4.87. Golf Course Maintenance 741,722 725,567 702527 731,714 4.27. Food & Beverage 113,773 105,351 123,900 140,778 13.6% General & Administrative 217.657 220,396 231,964 227,912 -1.7% Total Departmental Expenditures $ 1,320,717 $ 1,320,967 $ 1,365,241 $ 1,496.603 9.69/ Change In Fund Balance -7.7% $ 426,201 $ 785.170 $ 570,288 $ 526,201 Projected Beginning Fund Balance $ (3,343,985) $ (2,917,784) $ (2,132,614) $ (1,562,326) -26.77. Projected Ending Fund Balance $ (2,917,784) $ (2,132,614) $ (1,562,326) $ (1,036,125) -33.77. Fund Balance as Percent of Revenues - 167.07. - 101.3% -80.77. -51.2% BUDGET FY 2020 - 2021 OWASSO PUBLIC GOLF AUTHORITY Page 116 Food (net cost) 3.3% Golf Course Maintenance 48.9% CITY OF OWASSO OPGA FUND REVENUES Transfers from Other Funds 62.1% Merchandise (net of cost) 2.2% Golf vperattons 32.4% OPGA FUND EXPENDITURES Food & Beverage 9.4% General & Administrative 15.2% INN Nawolr—� Golf Shop 18.5% Golf Cart Operation 8.0% BUDGET FY 2020 — 2021 OWASSO PUBLIC GOLF AUTHORITY Page 117 CITY OF OWASSO BAILEY RANCH GOLF CLUB OPGA Fund - 55 DESCRIPTION Bailey Ranch Golf Club provides a championship caliber golf course and recreational opportunities that improve the quality of life for visitors and residents of Owasso and the surrounding Tulsa area. The City recognizes the vital role a quality course can play in the decision- making process for families and businesses seeking to relocate to a community. Bailey Ranch Golf Club ensures that Owasso will continue to provide this key recreational amenity to complement Owasso's quality of life. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Fund normal operations of the Golf Club • Enable the club to continue to build sustainable revenues with consistent course conditions to produce repeat business and a strong membership base • Continue to provide training for Golf Professional employees • Move one part -time Assistant Golf Professional to full -time in order to enable growth of the game of golf along with allow the General Manager to focus more time and energy on growing revenues PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: Emphasize the development and investment in our golf professional staff to provide a long -term return on investment as well as grow the game Replace much of our maintenance equipment through leasing, helping us be as efficient as possible with our labor source. Increase consistency of the golf course conditions while continuing to look for cost saving efficiencies BUDGET FY 2020 -2021 OWASSO PUBLIC GOLF AUTHORITY Page 118 CITY OF OWASSO GOLF PRO SHOP OPGA FUND EXPENDITURE BY CATEGORY (OPGA Fund 55 -600) Expenditure Category FY Actual 2017-18 FY Actual 2018-19 FY Budget 2019-20, Proposed FY 2020-21 Percent Change Personal Services $ 105,857 $ 104,060 $ 190,926 $ 252,141 32.1°% Materials & Supplies 8,623 7,725 8,300 11,300 36.1 Other Services & Charges 10,856 7,475 12,500 12,700 1.6% Capital Outlay - - - - 0,0% Total $ 125,336 $ 119,260 $ 211,726 $ 276,141 30.4% $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $ FY 18 FY 19 FY 20 FY 21 ■ Personal Services '; Materials & Supplies a Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL -' FULL TIME EQUIVALENT i . Full time equivalent is an employee who works at least 2,080 hours per year. ` *Represents various part-time workers. BUDGET FY 2020 - 2021 OWASSO PUBLIC GOLF AUTHORITY Page 119 CITY OF OWASSO CART OPERATION OPGA FUND EXPENDITURE BY CATEGORY (OPGA Fund 55 -605) Category Actual Actual Budget ... -. 020 Percent Personal Services $ 73,850 $ 87,260 $ 56,348 $ 56,008 -0.6% Materials & Supplies 14,589 11,778 13,050 14,050 7.7% Other Services & Charges 33,790 51,355 45,000 50,000 11.1% Capital Outlay - - - - 0•0% Total $ 122,229 $ 150,393 $ 114,398 $ 120,058 4.9% $100,000 $90,000 $80,000 $70,000 $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 FY 18 FY 19 FY 20 FY 21 ■ Personal Services T Materials & Supplies ® Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL - . FULL TIME EQUIVALENT * Full time equivalent is an employee who works at least 2,080 hours per year. * *Represents various part -time workers. BUDGET FY 2020 — 2021 OWASSO PUBLIC GOLF AUTHORITY Page 120 CITY OF OWASSO COURSE MAINTENANCE OPGA FUND EXPENDITURE BY CATEGORY (OPGA Fund 55 -610) Expenditure Category FY Actual 2017-18 FY Actual Iludgel 2018-19 FY 201 �-20 FY Proposed , Personal Services $ 439,175 $ 410,906 $ 478,784 $ 466,185 -2.6% Materials & Supplies 114,502 125,936 107,860 120,360 11.6% Other Services & Charges 148,532 151,004 134,667 145,169 7.8% Capital Outlay 39,513 37,721 - - 0.0% Total $ 741,722 $ : 725,567 $ 721,311 $ 731,714 1.4% $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 FY 18 FY 19 FY 20 FY 21 ■ Personal Services ❑ Materials & Supplies o Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL -' FULL TIME EQUIVALENT Position Title 2018 ,• 2020 2021 Golf Superintendent 1 1 1 1 Assistant Golf Superintendent 1 1 1 1 Laborer 2 2 2 2 Mechanic 1 1 1 1 Part-time Labor" 1 1 1 1 Total 6 6 6 6 Full time equivalent is an employee who works at least 2,080 hours per year. - "Represents various part-time workers. BUDGET FY 2020 -2021 OWASSO PUBLIC GOLF AUTHORITY Page 121 CITY OF OWASSO FOOD & BEVERAGE OPGA FUND EXPENDITURE BY CATEGORY (OPGA Fund 55 -670) Expenditure,Category Actual FY 2017-18 FY Actual Budget 2018 -1 ? FY 2019-20 Proposed FY 2026-21 Change Personal Services $ 99,043 $ 89,286 $ 113,905 $ 122,378 7.4% Materials & Supplies 7,007 7,329 10,500 10,500 0.0% Other Services & Charges 7,723 8,736 10,400 7,900 -24.0% Capital Outlay - - - 0.07. Total $ 113,773 $ 105,351 $ 134,805 $ 140,778 4.4% $140,000 $120,000 I— – $100,000 $80,000 $60,000 $40,000 $20,000 — $- FY 18 FY 19 FY 20 FY 21 ■ Personal Services : Materials & Supplies m Other Services & Charges ■ Capital Outlay AUTHORIZED PERSONNEL -" FULL TIME EQUIVALENT �osition Title 2018 2019 ii 2021 Food & Beverage Manager 1 1 1 1 Part -time Labor" 4 4 4 4 Total 5 5 5 5 . Full time equivalent is an employee who works at least 2,080 hours per year. "Represents various part -time workers. BUDGET FY 2020 – 2021 OWASSO PUBLIC GOLF AUTHORITY Page 122 CITY OF OWASSO ADMINISTRATION OPGA FUND EXPENDITURE BY CATEGORY (OPGA Fund 55 -690) Expenditure Category FY Actual 2017-18 FY Actual 2018-19 FY Budget 20191-20 Proposed FY 2020-21 Change Personal Services $ 132,652 $ 132,622 $ 140,283 $ 134,787 -3.9% Materials & Supplies 4,352 5,869 6,600 6,600 0.0% Other Services & Charges 80,653 81,905 86,000 86,525 0.6% Capital Outlay - - - - 0.07. Total $ 217,657 $ 220,396 $ 232,883 $ 227,912 -2.1% $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $-jfkk11( FY 18 FY 19 FY 20 FY 21 ■ Personal Services Materials & Supplies a Other Services & Charges ■Capital Outlay AUTHORIZED PERSONNEL - • FULL TIME EQUIVALENT 7osition Title 2018 2019 2020 2021 Director of Golf 1 1 1 1 Janitor - Part- time(1) 1/2 1/2 1/2 1/2 Total 1 1/2 1 1/2 1 1/2 1 1/2 ( Fractions represent split funding unless otherwise stated. ` Full time equivalent is on employee who works at least 2,080 hours per year. BUDGET FY 2020 - 2021 OWASSO PUBLIC GOLF AUTHORITY Page 123 This page intentionally left blank is� REAL People • REAL Character • REAL Community OTHER FUNDS CITY OF OWASSO AMBULANCE SERVICE FUND Other Funds - Fund 20 DESCRIPTION Ambulance Services provides lifesaving responses to an approximate 76 -mile service area in and around Owasso. The Ambulance Service Fund is established by City Ordinance to provide for the operation of the City's ambulance service. Financing is provided through 85% of the ambulance billings revenue and 50% of ambulance subscriptions revenue. BUDGET HIGHLIGHTS The recommended FY 2021 budget includes funding for emergency medical services provided by the Owasso Fire Department, funding for non - emergency services offered to citizens, fund replacement of emergency medical equipment, funding for life- saving programs, and continuation of professional services. As with recent years, emergency call volume is anticipated to increase. SUMMARY OF REVENUES AND EXPENDITURES AMBULANCE SERVICE FUND Projected Proposed Percent Actual Actual Actual Budget Change FY 17 1 18 FYI$ 1 19 FY 19 120 FY 20 121 FY 20 121 Revenues Charges for Services Miscellaneous Total Revenues Expenditures Personal Services— Materials & Supplies Other Services Capital Outlay Total Departmental Expenditures Olher Uses Total Expenditures & Other Uses Surplus /(Excess Expenditure) Projected Beginning Fund Balance Projected Ending Fund Balance $ 1,628,682 $ 1,719,876 $ 1,747,482 $ 1.753,779 0.4% 1,394 2,291 800 375 -53.1% $ 1.630,076 $ 1,722,167 $ 1,748,282 $ 1,754,154 0.3% $ 1,293,963 $ 1,40),000 $ 1,250,000 $ 1,250,000 0.0% 216,313 232,494 250,605 250.605 0.0% 203,772 214,068 238,272 240,037 0.7% 0.0% 1,714,048 1,846,562 1,738,877 1,740642 0.1% $ 1,714,048 $ 1,846,562 $ 1,738,877 $ 1,740,642 0.1% $ (83,972) $ (124,3951 $ 9,405 $ 13,512 43.7% $ 247.332 $ 163,360 $ 38,965 $ 48,370 24.1% $ 163.360 $ 38,965 $ 48,370 $ 61.882 27.9% AUTHORIZED PERSONNEL - • FULL TIME EQUIVALENT ' Full time equivalent is an employee who works at least 2,080 hours per year. Staffing costs are shared with the Fire Department. See Deportment 250 for the number of employees. BUDGET FY 2020 -2021 OTHER FUNDS Page 126 CITY OF OWASSO AMBULANCE CAPITAL FUND Other Funds - Fund 31 DESCRIPTION Ambulance operations perform emergency services that depend on specialized equipment. The Ambulance Capital Fund is established by City Ordinance to provide capital outlay for ambulance operations. Financing is provided through 15% of the ambulance billings revenue and 15% of the ambulance subscriptions revenue. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Replace an existing Ambulance • Replace an existing Ambulance Cot • Replace existing Computers SUMMARY OF REVENUES AND EXPENDITURES AMBULANCE CAPITAL FUND Revenues Charges for Services Miscellaneous Total Revenues Expenditures Capital Outlay Total Departmental Expenditures Surplus /(Excess Expenditure) Projected Beginning Fund Balance Projected Ending Fund Balance BUDGET FY 2020 -2021 OTHER FUNDS Page 127 Projected Proposed Percent Actual Actual Actual Budget Change FY 17 1 18 FY 18 1 19 FY 19 120 FY 20 121 FY 20 121 $ 287,411 $ 303,454 $ 317,859 $ 318,980 0.4% 3,624 6,058 5,636 2,039 -63.8% $ 291,035 $ 309,512 $ 323.497 $ 321,019 -0.8% $ 16,820 $ 708,796 $ 293,606 $ 329,675 12.3% $ 16,820 $ 708,796 $ 293,606 $ 329,675 12.3% $ 274,215 $ (399,284) $ 29,891 $ (8,656) - 129.0% $ 427,881 $ 702,096 $ 302,812 $ 332,703 9.9% $ 702,096 $ 302,812 $ 332703 $ 324,047 -2.6% BUDGET FY 2020 -2021 OTHER FUNDS Page 127 CITY OF OWASSO E -911 FUND Other Funds - Fund 21 DESCRIPTION The E -911 Fund is established to pay E -911 system service charges and other emergency communications needs. Funding is provided through fees collected and remitted by telephone service providers. BUDGET HIGHLIGHTS The recommended FY 2021 budget allows for continued quality maintenance and service. SUMMARY OF REVENUES AND EXPENDITURES E -911 FUND Revenues Charges for Services Miscellaneous Total Revenues Expenditures Personal Services Other Services Total Departmental Expenditures Surplus /(Excess Expenditure) Projected Beginning Fund Balance Projected Ending Fund Balance Projected Proposed Percent Actual Actual Actual Budget Change FY 17 1 18 FY 18 1 19 FY 19 120 FY 20 121 FY 20 1 21 $ 276,702 $ 291,900 $ 306,124 $ 313,796 2.5% 1,388 4,948 4,295 2144 -50.1% $ 278,090 $ 296,848 $ 310.419 $ 315,940 1.8% $ 89,602 $ 100,000 $ 100,000 $ 100,000 0.0% 124,992 138,682 197,200 203,850 3.47o $ 214,594 $ 238,682 $ 297,200 $ 303,850 2.276 $ 63,496 $ 58,166 $ 13.219 $ 12090 -8.5% $ 179,008 $ 242504 $ 300,670 $ 313,889 4.4% $ 242,504 $ 300,670 $ 313,889 $ 325,979 3.97. *Staffing costs are shared with the General fund. See Department 215 for number of employees. BUDGET FY 2020 -2021 OTHER FUNDS Page 128 CITY OF OWASSO CEMETERY CARE FUND Other Funds - Fund 22 DESCRIPTION The Cemetery Care Fund is established by state statutes to provide for capital purchases to maintain and improve the cemetery. Funding is provided through 12.5% of lot sales and interments revenue. BUDGET HIGHLIGHTS The recommended FY 2021 budget includes funding for improvements. SUMMARY OF REVENUES AND EXPENDITURES CEMETERY CARE FUND Expenditures Capital Outlay Total Departmental Expenditures Surplus /(Excess Expenditure) Projected Beginning Fund Balance Projected Ending Fund Balance $ 1,841 $ - $ 1,850 $ 1,850 $ 1,841 $ - $ 1,850 $ 1,850 $ (694J $ 1,274 $ (274) $ (1,021) $ 3,450 $ 2,756 $ 4,030 $ 3,756 $ 2,756 $ 4,030 $ 3,756 $ 2,735 0.0% 0.0% 272.6% -6.8% - 27.270 BUDGET FY 2020 -2021 OTHER FUNDS Page 129 Projected Proposed Percent Actual Actual Actual Budget Change FY 17 1 16 FY 18 1 19 FY 19 120 FY 20 121 FY 201 21 Revenues Charges for Services $ 1,125 $ 1,212 $ 1,519 $ 800 -47.3% Miscellaneous 22 62 57 29 -49.1% Total Revenues $ 1,147 $ 1,274 $ 1,576 $ 829 -47.4% Expenditures Capital Outlay Total Departmental Expenditures Surplus /(Excess Expenditure) Projected Beginning Fund Balance Projected Ending Fund Balance $ 1,841 $ - $ 1,850 $ 1,850 $ 1,841 $ - $ 1,850 $ 1,850 $ (694J $ 1,274 $ (274) $ (1,021) $ 3,450 $ 2,756 $ 4,030 $ 3,756 $ 2,756 $ 4,030 $ 3,756 $ 2,735 0.0% 0.0% 272.6% -6.8% - 27.270 BUDGET FY 2020 -2021 OTHER FUNDS Page 129 CITY OF OWASSO EMERGENCY SIREN FUND Other Funds - Fund 23 DESCRIPTION The Emergency Siren Fund is used for the acquisition, repair, replacement, and purchase of emergency sirens. Funding is provided through a per -acre fee received when new subdivisions are platted, as required by subdivision regulations. BUDGET HIGHLIGHTS The recommended FY 2021 budget includes contingency funding for any repairs that may arise during the year. SUMMARY OF REVENUES AND EXPENDITURES EMERGENCY SIREN FUND Projected Proposed Percent Actual Actual Actual Budget Change FY 17 1 18 FY 18 1 19 FY 19 120 FY 20 1 21 FY 20 121 Revenues Licenses & Permits $ 3,427 $ 1,557 $ 1,557 $ 1,557 0.070 Miscellaneous 186 539 422 210 - 50.270 Total Revenues $ 3,613 $ 2,096 $ 1,979 $ 1,767 - 10.770 Expenditures' Other Services $ - $ - $ 10,000 $ 10,000 0.07 Total Departmental Expenditures $ - $ - $ 10,000 $ 10,000 0.0% Surplus /(Excess Expenditure) $ 3,613 $ 2,096 $ (8,021) $ (8,233) 2.6% Projected Beginning Fund Balance $ 27,266 $ 30,879 $ 32,975 $ 24,954 -24.3% Projected Ending Fund Balance $ 30,879 $ 32,975 $ 24,954 $ 16,721 - 33.070 BUDGET FY 2020 -2021 OTHER FUNDS Page 130 CITY OF OWASSO JUVENILE COURT FUND Other Funds - Fund 24 DESCRIPTION The Juvenile Court Fund is established to provide local programs to address problems associated with juvenile crime. The Juvenile Court has jurisdiction over all cases that involve youth under the age of 18 in violation of non - traffic ordinances. Financing is provided through fines generated as a result of the prosecution of juveniles under the "Agreement for Municipal Court Jurisdiction Concerning Juveniles." BUDGET HIGHLIGHTS The recommended FY 2021 budget includes funding for youth offender programs. SUMMARY OF REVENUES AND EXPENDITURES JUVENILE COURT FUND BUDGET FY 2020 -2021 OTHER FUNDS Page 131 Projected Proposed Percent Actual Actual Actual Budget Change FY 17 1 18 FY 18 1 19 FY 19 1 20 FY 20 121 FY 20 121 Revenues Charges 'or Le. v.ce� $ 2,391 $ 2,246 $ 1,930 $ 2,246 16.4% Miscellaneous 211 464 274 137 -50.0% Total Revenues $ 2,602 $ 2,710 $ 2,204 $ 2,383 8.1% Expenditures Other Services $ 10,000 $ 10,000 $ 10,000 $ 10,000 0.0% Total Departmental Expenditures $ 10,000 $ 10,000 $ 10,000 $ 10,000 0.0% Surplus /(Excess Expenditure) $ (7,398) $ (7,290) $ (7,796) $ (7,617) -2.3% Projected Beginning Fund Balance $ 35,772 $ 28,374 $ 21,084 $ 13,288 -37.0% Projected Ending Fund Balance $ 28,374 $ 21,084 $ 13,288 $ 5,671 -57.3% BUDGET FY 2020 -2021 OTHER FUNDS Page 131 CITY OF OWASSO HOTEL TAX FUND Other Funds - Fund 25 The Hotel Tax Fund is essential to funding activities and initiatives that improve the quality of life for residents and visitors of Owasso, and was established to promote economic development, culture, and tourism. Funding is provided through the five percent excise tax on hotel and motel rooms. Three percent is designated for Economic Development; two percent of the tax is designated by City Council Resolution to fund the Owasso Strong Neighborhood Initiative. Revenues Hotel Tax 37. Hotel Tax 2% Grants & Donations Investment Income Total Revenues Expenditures - Economic Development Personal Services Other Services Total Economic Development Expenditures Projected Proposed Percent Actual Actual Actual Budget Change FY 17 1 18 FY 18 1 19 FY 19 1 20 FY 20 121 FY 20 1 21 $ 246,118 $ 277,128 $ 244,819 $ 231,293 -5.5% 164,078 184,752 163.212 154,195 -5.5% 152,971 - tvlaterials & Supplies 1.750 3,696 2,000 7,833 - - 100.0% 13.954 -48.5% 21.155 -$7- 17,255 8.613 -50.1% $ 424,150 $ 484,785 Capital Outlay 427,286 $ 394,101 -7.8% $ - $ 6.205 $ 10,166 $ 16,281 60.2% 182.786 112.464 180,778 102,579 175.472 232,456 Total Expenditures 129,800 -44.2% $ 112.464 $ 108,784 $ 242.622 -24.1% 146,081 -39.8% Strong Neighborhoods Personal Services 147,691 152,851 155,925 152,971 -1.9% tvlaterials & Supplies 3,696 7,833 4,853 2,500 -48.5% Other Services 12,550 20.174 19,500 20,001 2.6% Capital Outlay 1,928 500 - - 100.0% Total Strong Neighborhood Expenditures 163,937 182.786 180,778 175.472 -2.9% Total Expenditures $ 276,401 $ 291,570 $ 423,400 $ 321.553 -24.1% Surplus /(Excess Expenditure) $ 147,749 $ 193,215 $ 3,886 $ 72,548 1766.9% Projected Beginning Total Fund Balance 942.358 1,090,107 1,283,322 1,287,208 0.3% Projected Ending Total Fund Balance $ 1,090.107 $ 1,283,322 $ 1,287,208 $ 1.359,756 5.6% Projected Proposed Percent Actual Actual Actual Budget Change Ending Fund Balance FY 17 1 18 FY 18 1 19 FY 19 1 20 FY 20 121 FY 20 121 Strong Neighborhood $ 114,836 $ 118,562 $ 102,996 $ 81,719 -20.7% Economic Development $ 975,271 $ 1.164,760 $ 1,184,212 $ 1.278,037 7.9% BUDGET FY 2020 -2021 OTHER FUNDS Page 132 CITY OF OWASSO HOTEL TAX FUND ECONOMIC DEVELOPMENT Funded through three cents of Hotel /Motel tax, the Economic Development Department of the City of Owasso works daily with businesses, property owners and the community to support existing business and industry as well as encourage business creation and attraction in Owasso, Oklahoma. The Economic Development Department encompasses a range of disciplines including business retention and expansion; small business development; business attraction; workforce development; advocacy; technical assistance; real estate development and reuse; and marketing. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Fund programs such as the annual Owasso Economic Summit, Tulsa's Future partnership activities, and the Tulsa Chamber Intercity Visit and D.C. Fly -in • Continue funding programs and strategies from the Owasso Economic Development Strategic Plan • Continue funding for the coordinator position in the Economic Development department PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Fund the coordinator position in the Economic Development department • Grow Workforce Owasso and Advocate Owasso programs in scope and engagement increasing relationships and economic productivity • Implement BusinessTHRIVE and Encore Owasso programs further strengthening connection and return on investment in our community AUTHORIZED PERSONNEL - • FULL TIME EQUIVALENT Position Title 2018 2019 020 Administrative Assistant" 0 1/2 1/2 1/2 Total 0 1/2 1/2 1/2 Fractions indicate split funding unless otherwise stated. " Full time equivalent is an employee who works at least 2080 hours per year. "Position reclassed in FY2020. Expense shared with Managerial and Economic Development (General Fund). BUDGET FY 2020 - 2021 OTHER FUNDS Page 133 CITY OF OWASSO HOTEL TAX FUND STRONG NEIGHBORHOOD INITIATIVE The Owasso Strong Neighborhood Initiative, funded through two cents of the Hotel /Motel tax, focuses efforts and resources on building viable, thriving Neighborhoods as the key to long- term economic growth and stable home values. The Initiative partners with neighborhood stakeholders to identify opportunities to preserve and improve the physical, social, and economic strength of Owasso Neighborhood; to support neighborhood self - reliance; and to enhance the quality of life for residents through community -based problem solving and public /private cooperation. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will allow the department to: • Provide funding for neighborhood grant program • Coordinate efforts to organize new Neighborhood Networks in neighborhoods that have no organized method to bring neighbors together • Build private /public partnerships in the community to expand efforts to improve Owasso Neighborhoods • Expand opportunities for Owasso CARES Day of Service events and Keep Owasso Clean program • Provide resources for new neighborhood programs as developed PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Manage three Owasso CARES events, four Keep Owasso Clean events and City volunteer projects with various groups • Be recognized at the 2019 Keep Oklahoma Beautiful Ceremony: Winner of Government Municipality Award & Winner of 2019 Communities Primed for Change plus Finalist in The Best of the Best • Administer the Neighborhood Grant program - Record Year of 15 grants for $16,013 & total neighborhood impact of $50,939/10 year total: 79 grants for $60,000+ • Increase participation with Neighborhood Leadership Conference and Neighborhood Leader Workshops for training of neighborhood leaders • Promote the Nextdoor Neighborhood social media site, which increased participation to over 14,000 members signed up AUTHORIZED PERSONNEL -' FULL TIME EQUIVALENT Fractions indicate split funding unless otherwise stated. . Full time equivalent is an employee who works at least 2,080 hours per year. BUDGET FY 2020 -2021 OTHER FUNDS Page 134 CITY OF OWASSO STORMWATER MANAGEMENT FUND Other Funds - Fund 27 DESCRIPTION The Stormwater Management Fund is established by City Ordinance to account for revenues derived from the Stormwater utility service charge. Funds are used for expenses attributable to stormwater management services. BUDGET HIGHLIGHTS The recommended FY 2021 budget includes funding for drainage improvements, tree removal, vegetation control, and the purchase of a new mower. The FY 2020 budget included funding for the Sports Park Regional Detention Pond. SUMMARY OF REVENUES AND EXPENDITURES STORMWATER MANAGEMENT FUND Expenditures Personal Services Materials & Supplies Other Services Capital Outlay Total Departmental Expenditures Other Uses Transfers out Total Other Uses Total Expenditures & Other Uses Surplus /(Excess Expenditure) Projected Beginning Fund Balance Projected Ending Fund Balance AUTHORIZED PERSONNEL - • FULL TIME EQUIV/ $ 73,258 $ 115,619 2,416 5,015 93,780 115,911 187,482 418,002 356,936 654,547 122,520 122,520 $ 479,456 $ 654,547 $ 525,913 $ 554,150 $ 161,325 $ 263,314 10,700 29,400 381,834 600,000 2,772,070 209,000 3,325,929 1,101,714 $3,325,929 $ 1, 101,714 $(1.942,121) $ 424,815 63.2% 174.8% 57.1% -92.5% -66.9% 0.0% 0.0% -66.9% - 121.9% $1,272,523 $ 1.798.436 $ 2, 352,586 $ 41Q465 -82.67. $1.798.436 $ 2. 352,586 $ 410.465 $ 835.280 103.5% Position Title FOG Coordinator 2018 1/2 2019 1/2 Projected Proposed Percent 1/2 Actuaf Actual Actual Budget Change 1 FY 17 1 18 FY 18 1 19 FY 19 1 20 FY 20 1 21 FY 20 1 21 Revenues 1 Total 2 3 4 Charges for Service $ 995,421 $ 1,171,320 $ 1,350,242 $ 1,509,769 11.8% Miscellaneous 9,948 37,377 33,566 16,760 -50.1% Total Revenues 7005,369 1,208,697 1,383,808 1,526,529 10.3% Total Revenues & Other Sources $1,005,369 $ 1,208,697 $ 1,383,808 $ 1,526,529 10.3% Expenditures Personal Services Materials & Supplies Other Services Capital Outlay Total Departmental Expenditures Other Uses Transfers out Total Other Uses Total Expenditures & Other Uses Surplus /(Excess Expenditure) Projected Beginning Fund Balance Projected Ending Fund Balance AUTHORIZED PERSONNEL - • FULL TIME EQUIV/ $ 73,258 $ 115,619 2,416 5,015 93,780 115,911 187,482 418,002 356,936 654,547 122,520 122,520 $ 479,456 $ 654,547 $ 525,913 $ 554,150 $ 161,325 $ 263,314 10,700 29,400 381,834 600,000 2,772,070 209,000 3,325,929 1,101,714 $3,325,929 $ 1, 101,714 $(1.942,121) $ 424,815 63.2% 174.8% 57.1% -92.5% -66.9% 0.0% 0.0% -66.9% - 121.9% $1,272,523 $ 1.798.436 $ 2, 352,586 $ 41Q465 -82.67. $1.798.436 $ 2. 352,586 $ 410.465 $ 835.280 103.5% Position Title FOG Coordinator 2018 1/2 2019 1/2 2020 1/2 2021 1/2 Stormwater Inspector 1/2 1/2 1/2 1/2 Maintenance Worker 1 1 2 2 Seasonal - Part -time (2) 0 1 1 1 Total 2 3 4 4 Fractions indicate split funding unless otherwise stated. Full time equivalent is an employee who works at least 2,080 hours per year. BUDGET FY 2020 -2021 OTHER FUNDS Page 135 CITY OF OWASSO TAX INCREMENTAL FINANCING (TIF) FUND Other Funds - Fund 33 DESCRIPTION On December 20, 2016, the City Council approved the creation of a TIF District in the Owasso Redbud District to assist in the redevelopment of the downtown area. The TIF district will utilize the undedicated portion of the City's sales tax collected from new businesses (opening after December 20, 2016) and ad valorem tax increases subsequent to December 20, 2016. The TIF Project Plan anticipates 17 million dollars to be collected over the 25 -year life of the TIF. The majority of the TIF funds will be used as incentives for the redevelopment of blighted and economically stagnant properties in an effort to create 'Place' in the Redbud District. BUDGET HIGHLIGHTS The recommended FY 2021 budget includes funding for capital projects in the downtown Redbud District. SUMMARY OF REVENUES AND EXPENDITURES TIF FUND Revenues TIF Sales Tax TIF Ad Valorem Tax Interest Total Revenues Expenditures Other Uses Transfers Out ` Total Other Uses Surplus /(Excess Expenditure) Projected Beginning Fund Balance Projected Ending Fund Balance *Due to legal requirements, expenditures will be reflected in the Owasso Public Works Authority fund. BUDGET FY 2020 - 2021 OTHER FUNDS Page 136 Projected Proposed Percent Actual Actual Actual Budget Change FY 17 1 18 FY 18 ( 19 FY 19 1 20 FY 20 121 FY 20 121 $ 26,211 $ 76,322 $ 103,555 $ 109,020 5.3% 16,414 30,992 163,870 244,248 49.0% 135 177 170 110 -35.3% $ 42,760 $ 107,491 $ 267,595 $ 353,378 32.1% $ 87,263 $ 107,491 $ 267,595 $ 353,378 32.1% $ 87,263 $ 107.491 $ 267,595 $ 353,378 32.1% $ (1,743) $ - $ $ - 0.07 $ 1,743 $ - $ $ 0.0% $ - $ - $ $ 0.0% *Due to legal requirements, expenditures will be reflected in the Owasso Public Works Authority fund. BUDGET FY 2020 - 2021 OTHER FUNDS Page 136 CITY OF OWASSO VISION TAX FUND Other Funds - Fund 34 DESCRIPTION The Vision Tax Fund was established with a City resolution. The citizens of Owasso approved the recapture of 55/11 Oth's of Vision 2025 Tax by a vote on April 5, 2016. Collection of the tax began on January 1, 2017 and will end on December 31, 2023. BUDGET HIGHLIGHTS The recommended FY 2021 budget includes funding for costs associated with the 96th and 11 6th street improvement projects. SUMMARY OF REVENUES AND EXPENDITURES VISION TAX FUND BUDGET FY 2020-2021 OTHER FUNDS Page 137 Projected Proposed Percent Actual Actual Actual Budget Change FY 17 1 18 FY 18 1 19 FY 19 120 IY 20 1 21 FY 20 1 21 Revenues Vision Sales Tax $ 4,552,760 $ 4,739,772 $ 4,838,873 $ 4,777,102 -1.3% Interest 18,323 106,578 115,914 57,846 -50.1% Total Revenues 4,571,083 4,846,350 4,954,787 4,834,948 -2.4% Expenditures Capital Outlay $ 1,567,840 $ 854,699 $ 11,437,680 $ 4,600,000 -59.8% Total Departmental Expenditures 1,567,840 854,699 11,437,680 4,600,000 -59.8% Surplus /(Excess Expenditure) - 103.6% $ 3,003,243 $ 3,991,651 $ (6,482,8931 $ 234,948 Projected Beginning Fund Balance $ 1,017,287 $ 4,020,530 $ 8,012,181 $ 1,529,288 -80.9% Projected Ending Fund Balance $ 4,020,530 $ 8,012,181 $ 1,529,288 $ 1,764,236 15.4% BUDGET FY 2020-2021 OTHER FUNDS Page 137 CITY OF OWASSO PARK DEVELOPMENT FUND Other Funds - Fund 35 DESCRIPTION The Park Development Fund is utilized to make improvements to parks and for development of the City's park system. Funding is provided through building permit fees, as defined by ordinance. BUDGET HIGHLIGHTS The recommended FY 2021 budget includes funding for costs related to park projects. SUMMARY OF REVENUES AND EXPENDITURES PARK DEVELOPMENT FUND Projected Proposed Percent Actual Actual Actual Budget Change FY 17 1 18 FY 18 1 19 FY 19 120 FY 20 121 FY 20 121 Revenues Licenses & Permits $ 72,300 $ 35,850 $ 32,100 $ 32,100 0.0% Miscellaneous 620 121,133 27,206 1,103 -95.9% Total Revenues $ 72,920 $ 156,983 $ 59,306 $ 33,203 -44.0% Expenditures Capital Outlay $ 144,143 $ 19,791 $ 297,970 $ 51,000 -82.97* Total Departmental Expenditures $ 144,143 $ 19,791 $ 297,970 $ 51,000 -82.9% Surplus /(Excess Expenditure) $ (71,223) $ 137,192 $(238,664) $ (17,797) -92.5% Projected Beginning Fund Balance $ 190,528 $ 119,305 $ 256,497 $ 17,833 -93.0% Projected Ending Fund Balance $ 119,305 $ 256,497 $ 17,833 $ 36 - 99.87. BUDGET FY 2020 -2021 OTHER FUNDS Page 138 CITY OF OWASSO CAPITAL IMPROVEMENT GRANTS FUND Other Funds - Fund 36 DESCRIPTION The Capital Improvement Grants Fund is used to account for revenue from state and federal grants. Funds are used for infrastructure capital improvements as specified in the grant contracts. BUDGET HIGHLIGHTS The recommended FY 2021 budget includes funding from the federal Community Development Block Grant (CDBG) for sewer improvements to the Hale Acres development. FY 2018, FY 2019 and FY 2020 revenues and expenditures include (in addition to annual CDBG fund grants) Tulsa County Vision 2025 sales tax funding. SUMMARY OF REVENUES AND EXPENDITURES CAPITAL IMPROVEMENT GRANTS FUND Projected Proposed Actual Actual Actual Budget Percent FY 17 1 18 FY 18 1 19 FY 19 1 20 FY 20 1 21 Change Revenues - - Intergovernmental Grant $ 1,898,719 $ 2,101,963 $ 1,456,422 $ 134,000 -90.8% Total Revenues 1,898,719 2,101,963 1,456,422 134,000 -90.8% Total Revenues & Other Sources $ 1,898,719 $ 2,101,963 $ 1,456,422 $ 134,000 -90.8% Expenditures Capital Outlay $ 1,898,719 $ 2,101.963 $ 1,456,422 $ 134,000 -90.8% Total Departmental Expenditures $ 1,898,719 $ 2,101,963 $ 1,456,422 $ 134,000 -90.8% Surplus /(Excess Expenditure) $ - 0.0% $ - $ - $ - Projected Beginning Fund Balance $ - $ - $ - $ - 0.0% Projected Ending Fund Balance $ - $ - $ - $ - 0.0% BUDGET FY 2020 -2021 OTHER FUNDS Page 139 CITY OF OWASSO CAPITAL IMPROVEMENTS FUND Other Funds - Fund 40 DESCRIPTION Capital improvements encompass a broad range of projects critical to the growth and quality of life of Owasso. These projects include utility infrastructure, streets, parks, and facilities. Financing is provided through the one -cent capital improvements sales tax, after payment of principal and interest on capital projects financed through the Owasso Public Works Authority. The expenditure items in this budget are based on priorities and recommendations established by the Capital Improvements Committee and approved by the City Council. BUDGET HIGHLIGHTS The recommended FY 2021 budget includes funding for the $1 million annual street rehabilitation program, as well as, funding for Priority Capital projects such as Public Safety vehicles, Stormwater, Streets and Parks projects. SUMMARY OF REVENUES AND EXPENDITURES CAPITAL IMPROVEMENTS FUND Projected Beginning Fund Balance 7,811,777 5,113,045 5,464,057 31,813 -99.4% Projected Ending Rind Balance $ 5,113,045 $ 5,464,057 $ 31,813 $ - - 100.0% 'Only new project budgets are included in the proposed expenditures listed above. The encumbrances and unexpended appropriation balances for projects in the Capital Improvements Fund for the 2019 -2020 Fiscal Year will be reappropriated to the some projects for Fiscal Year 2020 -2021, unless the project has been designated complete. BUDGET FY 2020 -2021 OTHER FUNDS Page 140 Projected Proposed Percent Actual Actual Actual Budget Change FY 17 1 18 FY 18 1 19 FY 19 120 FY 20 121 FY 20 121 Revenues Mscelloneous R� ET $ 474,050 $ 607,735 $ 44,585 $ 1,518.671 3306.2% Total Revenues - - ---- - _ 474,050 607,735 44.585 1,518,671 3306.2% Other Sources Transfers In from OPWA Sales Tax Acct 5,205,120 4,839,049 4,439,185 3,519,769 -20.7% Transfers In from General Fund - 9,816 - - 0.0% Loan proceeds transferred from OPWA 8,379,159 17,324,020 9,501,829 5,000,000 -47.47. Total Revenues $ 14,058,329 $ 22,780,620 $ 13,985,599 $ 12038,440 -28.2% Expenditures Capital Outlay $ 16,757,061 $ 22,429,608 $ 19,417,843 $ 10,038,440 -48.3% Total Departmental Expenditures $ 16,757,061 $ 22,429,608 $ 19,417,843 $ 10,038,440 -48.3% Surplus /1Fxcess Expenditure) _T js,432,244) $ - - 100.0% $ (2,698,732) $ 351012 Projected Beginning Fund Balance 7,811,777 5,113,045 5,464,057 31,813 -99.4% Projected Ending Rind Balance $ 5,113,045 $ 5,464,057 $ 31,813 $ - - 100.0% 'Only new project budgets are included in the proposed expenditures listed above. The encumbrances and unexpended appropriation balances for projects in the Capital Improvements Fund for the 2019 -2020 Fiscal Year will be reappropriated to the some projects for Fiscal Year 2020 -2021, unless the project has been designated complete. BUDGET FY 2020 -2021 OTHER FUNDS Page 140 CITY OF OWASSO r t CITY GARAGE FUND Other Funds - Fund 70 DESCRIPTION The City Garage Fund provides services in the maintenance of vehicles, trucks, and other equipment to ensure operational safety, cost efficiency, and quality service for the City. City Garage personnel also coordinate the use of outside vendors for warranty and specialized work not feasible to do in- house. The City Garage bills departments for parts, services, and overhead actually used for that department. BUDGET HIGHLIGHTS In addition to regular responsibilities, the recommended budget for FY 2021 will provide funding for: • Training classes for specialized vehicle repairs • Hire a Fleet Maintenance Technician for the City Garage • Annual subscriptions for vehicle maintenance and diagnostic software programs • Installation of generator at City Garage • Replacement of car wash equipment PROJECT STATUS AND ACCOMPLISHMENTS The FY 2019 -20 budget provided opportunities to: • Perform maintenance and repair work on City vehicles and equipment • Purchase new lifts for heavy trucks and equipment • Purchase a new City truck • Replace computer equipment BUDGET FY 2020 -2021 OTHER FUNDS Page 141 CITY OF OWASSO SUMMARY OF REVENUES AND EXPENDITURES CITY GARAGE FUND Revenues Charges for Services Miscellaneous Total Revenues Expenditures Personal Services Materials & Supplies Other Services Capital Outlay Total Departmental Expenditures Change in Fund Balance Projected Beginning Fund Balance Projected Ending Fund Balance Projected Proposed Percent Actual Actual Actual Budget Change FY 17118 FY 18119 FY 191 20 FY 20121 FY 20121 $ 535,574 $ 630,787 $ 587,531 $ 625,935 6.5% 0 219 0 1 1,515 1/2 1,193 1/2 1/2 596 -50.0% $ 535,793 $ 632,302 $ 588,724 $ 626,531 6.4% $ 294,444 $ 307,179 $ 316,815 $ 439,012 38.6% 151,201 163,845 122,051 168,035 37.7% 39,479 31,598 45,227 42,429 -6.2% 6,395 4,037 124,666 32,100 -74.3% $ 491,519 $ 506,659 $ 608,759 $ 681,576 12.0% $ 44,274 $ 125,643 $ (20,035) $ j55,045j 174.7% 151,392) (7,118) 118,525 98,490 -16.9% $ 17,118) $ 118,525 $ 98,490 $ 43,445 -55.9% $500.000 $450A00 $400,000 $350,000 $300000 $250A00 $200A00 - $150,000 _.... $100,000 - $50,000 $- FY 18 FY 19 FY 20 FY 21 ■ Personal Services Materials & Supplies ® Other Services ■ Capital Oullay AIrrHOR17En PERSONNEL - • FULL TIME EQUIVALENT Position Title Superintendent 2018 1 2019 1 2020 2021 1 1 Mechanic 2 2 2 2 Fleet Maintenance Technician II'• 0 0 0 1 Admin Assistant 1/2 1/2 1/2 1/2 Total 31/2 31/2 31/2 41/2 Fractions indicate split funding unless otherwise stated. Full time equivalent is an employee who works at least 2,080 hours per year. "New position in FY2021 BUDGET FY 2020 -2021 OTHER FUNDS Page 142 CITY OF OWASSO SELF- INSURANCE FUNDS Other Funds DESCRIPTION The City of Owasso has three areas of Self Insurance. All are administered by the Human Resources Department. The Workers' Compensation Self- Insurance Program is used to account for the fees paid to self- insure for the payment of expenses of workers' compensation benefits for all City employees. Expenditures from this fund are approved by the Council, but, by ordinance, are not subject to limitations on spending amounts as are other City purchases. Financing is provided through a percentage of every payroll. The Fund is administered by the Human Resources Department. The General Liability/Property Self- Insurance Program is used to account for the fees paid to self - insure for general liability, property and vehicle collision risk. Funds are used to administer and pay claims of the self- insurance program. Financing is provided through billings to the General Fund and OPWA. The Fund is administered by the Human Resources Department. C- The Healthcare Self- Insurance Program is used to account for the fees paid to self - insure for employee healthcare benefits. Funds are used to administer and pay claims of the self- insurance program. Financing is provided through premiums charged to employees and departments for health, dental, and vision coverage. The Fund is administered by the Human Resources Department. BUDGET HIGHLIGHTS To reduce risk and exposure to the City, the recommended FY 2021 budget includes funds which will allow Human Resources to coordinate initiatives to educate employees and reduce costs to the City. These initiatives include the following: Workers Compensation - Human Resources will work with a Third -Party Administrator and City Departments to reduce the frequency and severity of Workers' Compensation claims. General Liability/Property Insurance - Human Resources will work with departments in managing areas of potential liability. Healthcare Insurance -The budget will provide funding for the provision of onsite Biometric screening for employees (at no cost to the employee), with BUDGET FY 2020 -2021 OTHER FUNDS Page 143 CITY OF OWASSO participation in the Biometric screening resulting in a $25 per month premium waiver, as well as continuation of on -site flu shots to employees, both at no cost to the employee. SUMMARY OF REVENUES AND EXPENDITURES SELF INSURANCE FUNDS Revenues Charges Other Total Revenues Other Sources Transfers in Total Revenues & Other Sources Expenditures Personal Services Other Services Capital Outlay Total Departmental Expenditures Surplus /(Excess Expenditure) Beginning Fund Balance Ending Fund Balance Projected Proposed Percent Actual Actual Actual Budget Change FY 17 1 18 FY 18 1 19 FY 19 120 FY 20 121 FY 20 1 21 $ 6,311,471 $ 6,601.854 $ 6,711,744 $ 7,465,423 11.2% 112,173 226,907 259,681 18,080 -93.0% 6,423,644 6,828,761 6,971,425 7,483,503 7.3% 14,977 - 50,000 50,000 0.0% $ 6,438,621 $ 6,828,761 $ 7,021,425 $ 7,533,503 7.3% $ 77,214 $ 98,298 $ 36,821 $ 101,000 174.3% 5,899,295 6,365,421 6,514.928 7,394.008 13.5% - - 24,977 - - 100.0% $ 5,976,509 $ 6,463,719 $ 6,576,726 $ 7,495,008 14.0% $ 462,112 $ 365,042 -91.3% $ 444,699 $ 38,495 $ 2,071,830 $ 2,533,942 $ 2,898,984 $ 3,343,683 15.3% $ 2,533,942 $ 2898,984 $ 3,343,683 $ 3,382,178 1.2% BUDGET FY 2020 -2021 OTHER FUNDS Page 144 CITY OF OWASSO DEBT SERVICE SINKING FUND Other Funds - Fund 10 DESCRIPTION The Debt Service Sinking Fund is a fund established to account for the levy of ad valorem taxes to pay the principal and interest on general obligation bonds and judgments awarded against the city. SUMMARY OF REVENUES AND EXPENDITURES DEBT SERVICE SINKING FUND Revenues Ad Valorem Taxes Interest Total Revenues .. Expenditures Transfer Out Total Departmental Expenditures Surplus /(Excess Expenditure) Percent Change FY 20 1 21 0.070 50.0% -0.1% 0.070 0.0% -50.0% Projected Beginning Fund Balance $ 4,338 $ 2,291 $ - $ 108 100.0% Projected Ending Fund Balance $ 2,291 $ - $ 108 $ 162 50.0% BUDGET FY 2020 -2021 OTHER FUNDS Page 145 Projected Proposed Actual Actual Actual Budget FY 17 1 18 FY 18 1 19 FY 19 1 20 FY 20 1 21 $ 12,902 $ 50,906 $ 50,000 $ 50,000 28 85 108 54 $ 12,930 $ 50,991 $ 50,108 $ 50,054 $ 14,977 $ 53,282 $ 50,000 $ 50,000 $ 14,977 $ 53,282 $ 50,000 $ 50,000 $ (2,047) $ (2,291) $ 108 $ 54 Percent Change FY 20 1 21 0.070 50.0% -0.1% 0.070 0.0% -50.0% Projected Beginning Fund Balance $ 4,338 $ 2,291 $ - $ 108 100.0% Projected Ending Fund Balance $ 2,291 $ - $ 108 $ 162 50.0% BUDGET FY 2020 -2021 OTHER FUNDS Page 145 This page intentionally left blank (-,. REAL People • REAL Character • REAL Community OWASSO ECONOMIC DEVELOPMENT F" NO ANA AUTHORITY CITY OF OWASSO OWASSO ECONOMIC DEVELOPMENT AUTHORITY FUND Other Funds - Fund 50 DESCRIPTION The Owasso Economic Development Authority Fund (OEDA) is established to account for revenues and expenditures of the City's Economic Development Trust Authority, a separate legal entity whose governing body is appointed by the Mayor or City Council. The purpose of the OEDA is to plan, implement, and promote projects and programs that will directly benefit the economic well -being of the community. BUDGET HIGHLIGHTS The recommended FY 2020 -21 budget includes $5,000 in contingency funding for Economic Development activities that may arise during the fiscal year. SUMMARY OF REVENUES AND EXPENDITURES OWASSO ECONOMIC DEVELOPMENT AUTHORITY FUND Revenues Interest Total Revenr es Other Sources Transfers In from Hotel Tax Fund Total Revenues Expenditures Other Services Total Departmental Expenditures Surplus /(Excess Expenditure) Projected Beginning Fund Balance Projected Ending Fund Balance Projected Proposed Percent Actual Actual Actual Budget Change FY 17 1 18 FY 18 1 19 FY 19 120 FY 20 121 FY 20 121 $ 23 $ 157 $ 120 $ 60 -50.070 23 157 120 60 -50.0% 0.0% $ 23 $ 157 $ 120 $ 60 -50.0% $ - $ - $ - $ 5.000 100.0% $ - $ - $ - $ 5,000 100.0% $ 23 $ 157 $ 120 $ (4,940) - 4216.7% $ 9,087 $ 9,110 $ 9,267 $ 9,387 1.3% $ 9,110 $ 9,267 $ 9,387 $ 4,447 -52.6% BUDGET FY 2020 -2021 OWASSO ECONOMIC DEVELOPMENT AUTHORITY Page 148 REAL People o REAL Character • REAL Community STATISTICS CITY OF OWASSO STATISTICS The Statistical Section — This part of the City's Annual Budget presents detailed information as a context for understanding what the detailed information in the Budget says about the City's overall financial health. Financial Trends These schedules contain trend information to help the reader understand how the government's financial performance and well -being have changed over time. Revenue Capacity These schedules contain information to help the reader assess all revenue sources and the government's most significant local revenue source, sales tax. Debt Capacity These schedules include information to help the reader assess the affordability of the government's current levels of outstanding debt and the government's ability to issue additional debt in the future. Demographic and Economic Information These schedules offer demographic and economic indicators to help the reader understand the environment in which the City's financial activities take place. Operating Information These schedules contain service and infrastructure data to help the reader understand how the information in the government's financial report relates to the services the government provides and the activities it performs. BUDGET FY 2020 - 2021 STATISTICS Page 150 Governmental activities Net investment in capital assets Restricted Unrestricted Net Position Unrestricted as a Percent of Revenues Business -type activities Net investment in capital assets Restricted Unrestricted Net Position Unrestricted as a Percent of Revenues Primary Government Net investment in capital assets Restricted Unrestricted Net Position Unrestricted as a Percent of Revenues CITY OF OWASSO NET POSITION BY COMPONENT (LAST TEN FISCAL YEARS) (accrual basis of accounting) (amounts expressed in thousands) 2010 2011 2012 2013 2014 2015* 2016 2017 "" 2018 2019 $ 78,732 $ 79,836 $ 81,026 $ 83,643 $ 94,166 $ 93,777 $ 104,330 $ 111,988 $ 128,471 $ 148,938 2,539 3,891 3,509 3,849 4,396 8,464 10,690 15,050 16,434 22,866 6,380 5,119 5,215 5,115 5,994 (8,700) (5,533) (6.607) (4,829( 23 $ 87.651 $ 88,846 $ 89,750 $ 92,607 $ 104,556 $ 93,541 $ 109,487 $ 120,431 $ 140,076 $ 171,827 33.7% 23.6% 22.6% 19.5% 15.3% -28.5% -12.7% -15.7% -9.2% D.2% $ 16,470 $ 21,843 $ 28,771 $ 33,394 $ 38,518 $ 41,943 $ 44,329 $ 46,728 $ 40,053 $ 25,672 2,439 2,453 2,364 2334 2,942 2,318 2,093 1,565 1,308 899 2,528 1,892 1,690 146 (117) (1,240) (1,992) (2,904) (1,037( 1,311 $ 21,437 $ 26,188 $ 32,825 $ 35,874 $ 41,343 $ 43,021 $ 44,430 $ 45,389 $ 40,324 $ 27,882 16.0% 11.8% 8.9% 0.9% -0.6% -7.8% -11.8% -17.2% -9,6% 41.3% $ 95,202 $ 101,679 $ 109,797 $ 117.037 $ 132,684 $ 135,720 $ 148,659 $ 158,716 $ 168,524 $ 174,610 4,978 6,344 5,873 6,183 7,338 10,782 12.783 16,615 17,742 23,765 8,908 71011 6,905 5,261 5.877 (9,940) (7,525) (9,511) (5,866) 1,334 $ 109,088 $ 115,034 $ 122,575 $ 128,481 $ 145,899 $ 136,562 $ 153,917 $ 165,820 $ 180,400 $ 199,709 25.6% 18.6% 16.4% 12.6% 9.9% -21.4% -12.4% -16.1% -9.3% 2.0% Source: Respective Fiscal Yeari Financial Statements - Statement of Net Position The level of total unrestricted net position Is an indication of the amount of unexpended and available resources the City has at 0 point In time to fund emergencies, shortfalls, or other unexpected needs. *Implementation of GASS 68. Accounting and Financial Reporting For Pensions, resulted in the recording of o $12.8 million net pension liability In the Governmental activilles statements in FY 2015. Prior years have not been restated. --implementation of GASB 75, Accounting and financial Reporting For Postemployment Benefits, resulted in a 2017 prior period adjustment increasing the net OPEB liability by$0.5 million In the Governmental activities, and by $0.1 million In the Business -type activities. Years prior to FYE 2017nof restated. BUDGET FY 2020 - 2021 STATISTICS: FINANCIAL TRENDS Page 151 CITY OF OWASSO CHANGES IN NET POSITION' (LAST TEN FISCAL YEARS) (accrual basis of accounting) (amounts expressed In thousands) 2010 2/11 2012 2013 2014 Expenses Govemmental Adiv Bies: Generalgovemment Pubic safety Community development "' Recreation and culture Economic development Pubicwoda Total gov emmental actN[ties expenses Businestype acliv ities Water Wastewater Sanitation Recyclecenler Gaff course Total busineslype activilim expenses Total primary government expenses Progrom Revenue Govemmental activ it[es: Charges farservices General govemmenl Pubic safety Community development "' Recreation and culture Economicdevelopment Pubicworb" Operaling grants and contributions Capital grants and contributions Total governmental activities program revenues Business-type activities: Charges M Services Water Wastewater Sanitation Recycle center Golfcour e Capital grants and contributions Total busnestype activities program revenues Total primary government program revenues Not (expense) revenue: Govemmental actwilles Busnestype activities Total primary government net (expenses) revenue General Revenues and Other Changes In Net Position Governmental aclivilies Tax Salestax Use lax Franchise and pubic service taxes Cigaetle/ tobacco lax " Hole) taxes Alcoholic beverage lax'• 6911 taxes" Inleigovermnsm al- Investment income Miscellaneous" Transfers- Intemal activity Total gov emmental acliv tlies Business -type activ Illes Investment Income TronsfeKinlemal activity Total busineslype activities Total primary government Charges In Net Position Gov emmental activities Business -type activ Itles Total primary government $ 4,393 $ 3,845 $ 4,286 $ 4,952 $ 5.019 10.930 12.217 13,078 13,503 14,6% 849 798 918 949 1,185 294 236 247 324 835 3,085 3,425 3,593 3,672 5.521 19,551 21.511 22.122 23.400 27.250 4,863 5.277 6,217 5,616 6.760 3,191 3.186 3,240 3,319 4AM 1,368 1,360 1.375 1,333 1,613 337 292 354 361 22) 875 1,180 1,163 1,051 1,229 10,634 11,295 12,349 11,680 14,631 S 30.185 $ 31,806 S 34,471 $ 35,080 $ 41,881 $ 436 $ 429 $ 435 $ 500 $ 970 2,345 2,303 2;573 2,496 2,962 114 92 99 106 111 8 8 B 8 9 649 731 755 796 811 373 1.228 1,794 2,060 1.754 974 1.839 1.695 1.786 12,80 4899 6,A 7,359 7,760 19.467 4.379 4.702 5,316 5,340 5,384 3,277 3.304 3,166 3.468 3,]21 11611 1,649 1,713 1,752 1,789 52 61 55 33 35 583 513 656 690 744 394 631 2,543 710 3,787 10.293 10,860 13,449 II,993 15,459 $ 15,192 $ 17,490 $ 21.808 $ 19,743 $ 34,926 (14,652) (13.861) (14,763) (15.650) 17,783) (341) (436) 1,100 313 828 $ (14.993) $ (14,317) $ (13.663) $ (15,337) $ (6.955) $ 17.205 $ 17,603 $ 18.470 $ 19,321 $ 21.254 534 530 549 703 800 919 1,024 1.129 1.032 1,235 242 255 266 245 247 218 267 294 334 386 31 32 46 51 54 191 195 215 217 216 n/a n/a n/a n/a n/a 82 74 48 40 34 145 251 173 175 130 (5,511) (5.1551 (5.513) (3.615) (4.624) 14,056 15,076 15,667 18508 19.732 32 31 23 22 17 5,511 51155 5,513 3,615 4.624 5,543 5,186 5,536 3.637 7I641 $ 19;599 $ 20,262 V 21203 $ 22,145 $ 24,373 15961 1,195 904 2.858 11,949 5,212 4,751 6.636 3,950 5,469 $ 4.606 $ 5,946 $ 7.540 $ 6,505 $ 17,418 (Continued) Source: Respective Fiscal Years- Rnanclal Slahsmenh • Slofement of Activities - Certain balances from the stalemenh were comhined for comparative purposes -Prior to 2016 combined with General Government BUDGET FY 2020 -2021 STATISTICS: FINANCIAL TRENDS Page 152 CITY OF OWASSO CHANGES IN NET POSITION - continued (LAST TEN FISCAL YEARS) (accrual basis of accounting) (amounts expressed in thousands) 2015 2016 2(117 1018 2019 Expenses GovemmentalA Iwllies General gov, emment Pubicsolely Community development "' Recreation and culture Economic development PublfcwoAs Tolal govemmental activities expenses Busnesslype adN itiest Water Wastewater SonBation Recycle center Golf course Total budness�lype activities expenses Total primary government expenses Program Revenue Govemmenlal actvties, Charges forservlces General government Publcsafety, Community dev ebpmenl'•' Reaeallon and culture Economic development Pubicwaris" Operating grants and contAbullons Capitai grants and contributions Total gov, emmental adNitles program revenues BusnesslypeoclMliec Chargesfaservlces Water Wastewater Sanitation Recycle center Golf course Capital grants and conlribulions Total business-type activities program rev enues Total primary Sim emment program revenues Net (expense) revenue: Gov emmental atlNilies Business-type activities Total primary govemmenl net (expenses) revenue General Revenues and Other Changes In Net Position Governmental activities Tm Soleslax Use tax Franchise and pubic service Imes Cigarette/ tobacco im - Hotel loxes Alcohol. bev erage tax" E-911 tine . Intergovernmental" Investment Income Miscellaneous'• Tronsers- tntemal activity Total governmental actw (lies Business -type adiv Iles Investment Income TransMslntemal activ ity Total businesstype ociNities Total primary gov emment Changes In NO Position Governmental actNltles Busnesstype activities Total pill govemmenl $ 5,128 $ 4,192 $ 4,636 $ 4,726 $ 4,415 13,901 15,492 17.430 19.473 17,527 - - 858 818 744 1,129 1.250 1 A9 1,560 1,617 329 324 367 426 456 5,681 6,292 6,329 5,795 7,199 26,167 27.550 31,114 32.798 31,958 6.382 7.470 7,370 7,403 - 6,909 4.954 SM8 5.247 5,174 5,338 1,541 1,588 1,697 1.695 1,790 167 115 210 190 182 1.143 1,293 IA47 1.453 1,399 14,187 15,544 15,961 15,915 15.618 T-4-0-3-54 $ 43.094 $ 47,075 $--48-7-3 T-4-7-1-76 $ 627 $ 655 $ 514 $ 946 $ 678 2,667 2.885 3,28 2,816 3.058 - 19 47 50 55 106 112 136 139 94 10 11 18 18 19 795 870 1.092 1,233 1,433 1:753 3.446 509 2,884 2,947 1.042 6.889 4,741 2,337 2.308 7,000 141187 10,265 10A23 105n- 5.222 5,763 6,260 6.591 6,427 3;750 4,002 4= 4,578 4,776 1.823 11910 2,003 2,127 22111 29 23 39 36 19 726 697 740 761 733 526 11101 1,346 427 814 12.076 13,496 14,711 14,521 15.040 E 19.076 $ 28,383 $ 24,976 $ 24,943 $ 25,632 (19.1671 (12,663) (20949) (213751 121.366) 11,1111 (2,048) (1,250) (1:3951 (578) $ 121,2781 $ (14.711) $ (22.099) $ (21.770) $ (21.944) $ 23,841 $ 28,421 $ 30,249 $ 33,752 $ 34,973 963 11128 1.246 1,650 2.423 I M9 1,2D2 1,176 1,193 11198 276 n/a n/a n/o n/a 412 402 382 409 472 57 n1a n/a We n/a 210 n/a n/a n/u n/a n/o 601 669 722 666 30 30 35 161 540 99 259 270 269 662 (3,777) 13,434) (2,164) 3,864 12,183 23.505 28,609 31.793 4202) 53,117 22 22 45 194 319 3.777 3,434 2164 (3,864) (12,183) 3.799 3,456 2,219 (3.670) (11.864) $ 27,4 $ 32065 $ 34,002 $ 38,350 $ 41,253 4,338 15.946 10.944 19.645 31,751 1,688 1.408 959 (5,065) (12442) $ 6.026 $ 17.354 $ 11,903 $14,580 $ 19.309 (Cmdutled) Source: Respective Fiscal Yeari Financla) Statements - Slafement ofAcSvities "Certain balances from the statements were com bind for comparalve purposes -Friar to 2016 combined with General Government BUDGET FY 2020 -2021 STATISTICS: FINANCIAL TRENDS Page 153 CITY OF OWASSO CHANGES IN FUND BALANCE OF GOVERNMENTAL FUNDS (LAST TEN FISCAL YEARS) (accrual basis of accounting) (amounts expressed in thousands) 2010 2011 2012 2013 2014 Revenues Taxes intergovernmental Charges for services Fines and forfeitures Licenses and permits Investment income Miscellaneous Total Governmental Revenue Expenditures Current: General government Public safety Community development' Culture and recreation Economic development Pubric works" Capital outlay Debt service - principal Total Governmental Expenditures Excess (deficiency) of revenues over expenditures $ 18,658 $ 19,157 $ 20,148 $ 21,060- $ 23,157 1,054 2,375 3,356 3,201 2,959 2,535 2,684 2,858 2,919 3,127 781 811 734 615 637 335 234 250 319 287 75 51 41 35 30 146 268 '. 173 175 ..137 $ 23,584 $. 25,580 $ 27,560 $ 28;324 $ 30,334 $ 4,218 $ 4,023 $ 4,212 $ 4,342 $ 4,603 10,371 16,285 11,398 Transfers out 12,286 (18,028) 12,545 (19,900) 13,422 589 (5,511) 532 (5,512) 629 (4,620) 638 (3,381) 701 293 562 234 Fund Balance - Beginning of Year 245 10,256 323 10,013 85B 1,072 $ 10,256 1,128 $ 9,948 1,055 11,479 1,054 1,265 4,911 3,068 3,948 5,224 3,961 - - 23 21 - $ 21,454 $ 20,383 $ 22,398 $ 24,147 $ 24,810 $ 2,130 $ 5,197 $ 5,162 $ 4,177 $ 5,524 Other Financing Sources (Uses) Transfers in 12,112 12,873 13,420 16,285 17,150 Transfers out (17,623) (18,028) (18,932) (19,900) (21,770) Tot a I Oth er Fin a ncing Sou rces (U ses) (5,511) (5,155) (5,512) (3,615) (4,620) Net Change in Fund Balances (3,381) 42 (350) 562 904 Fund Balance - Beginning of Year 13,637 10,256 10,298 10,013 10,575 Fund Balance - End of Year $ 10,256 $ 10,298 $ 9,948 $ 10,575 $ 11,479 Debt Service as a percentage of noncapital expenditures 0.007 0.007. 0.127. 0.11% 0.04% (Continued) Source: Respective Fiscal Years' Financial Statements - Statement of Revenues, Expenditures, and Changes In Fund Balances - Governmental Funds • Prior to 2616 combined with General Government •• Certain balances from the statements were combined for comparative purposes _. BUDGET FY 2020 - 2021 STATISTICS: FINANCIAL TRENDS Page 154 CITY OF OWASSO eaMIN CHANGES IN FUND BALANCE OF GOVERNMENTAL FUNDS - continued (LAST TEN FISCAL YEARS) (accrual basis of accounting) (amounts expressed in thousands) 2015 2016 2017 2018 2019 Revenues Taxes Intergovernmental Charges far services Fines and forfeitures Licenses and permits Investment income Miscellaneous Total Governmental Revenue Expenditures Current: General government Public safety Community development Culture and recreation Economic development Public works" Capital outlay Debt service - principal Total Governmental Expenditures $ 26,046 $ 31,154 $ 33,052 $ 37,005 $ 39,147 1,886 2,023 4,307 5,097 5,816 3,140 3,126 3,251 3,948 4,022 717 773 603 461 335 323 474 271 281 216 20 21 25 145 479 105 259 232 773 847 $ 32,237 $ 37,830 $ 41,741 $ 47,710 $ 50,862 $ 4,805 $ 3,933 $ 4,027 $ 4,150 $ 3,761 72,546 13,978 16,392 18,312 18,635 - 701 825 795 724 764 839 1,052 1,103 1,091 328 325 - 357 420 451 1,698 1,904 2,397 1,470 2749 4,267 9,803 9,759 22,121 27,091 $ 24,408 $ 31,483 $ 34,809 $ 48,371 $ 54,502 Excess (deficiency) of revenues over expenditures $ 7,829 $ 6,347 $ 6,932 $ (661) $ (3,640) Other Financing Sources (Uses) Transfers in 20,056 22,882 25,177 30,792 40,132 Transfers out (23,833) (26,316) (27,340) (26,955) (27,949) Total Other Financing Sources (Uses) (3,777) (3,434) (2,163) 3,837 12,183 Net Change in Fund Balances 4,052 2,913 4,769 3,176 8,543 Fund Balance- Beginning of Year 11,479 15,531 18,444 23,213 26,389 Fund Balance - End of Year $ 15,531 $ 18,444 $ 23,213 $ 26,389 $ 34,932 Debt Sew ice as a percentage of noncapital expenditures 0.00% 0.00% 0.00% 0.00% 0.00% (Concluded) Source: Respective Fiscal Years' Financial Statements - Statement or Revenues, Expenditures, and Changes in Fund Balances - 1 Governmental Funds 'Prior to 2078 combined with General Government "Certain balances from the statements were combined for comparative purposes BUDGET FY 2020 -2021 STATISTICS: FINANCIAL TRENDS Page 155 General Fund Reserved for accrued compensated absences Unreserved: Designated forsubsequent yearbudget Undesignated Total General Fund Balance Other Governmental Funds Unresery ed, reported In nonmajor. Special revenue funds Capital project funds Unreserved: Designated forsubsequenf yearbudget CITY OF OWASSO FUND BALANCE OF GOVERNMENTAL FUNDS (LAST TEN FISCAL YEARS) (accrual basis of accounting) (amounts expressed In thousands) 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 General Fund Nonspendable- advance to other funds $ - $ - $ - $ - $ - $ 1,542 $ 911 $ 1,074 $ 1,429 Restricted for. $ 730 Public safety - - - - 9 10 - - - Other 71 - - - 4 - 64 45 72 70 2.720 Assigned Unassigned 3,520 Total General Fund Balance Total Fund Balance 6,736 Total Fund Balance Total Governmental Fund Balance $ 10,256 Total Governmental Fund Balance Source: Respective Fiscal Years' Financial Statements - Balance Sheet Governmental Funds • GASS Statement 54 changed reporting requirements In FY 2011 •• Prior to FY 2017, this amount was reflected In "Other" - Other Governmental Funds 411 Restricted for. 641 Culture and recreation 295 Economic development •' 1.OD6 Pubic safety 3,583 Pubicwods 1,368 Capital projects 632 Other 5.351 Committed: 3,944 Public safety 4.736 Culture and recreation 5,044 Stcmm ester management 5,676 Capital projects Total Fund Balance 6,736 Total Fund Balance Total Governmental Fund Balance $ 10,256 Total Governmental Fund Balance Source: Respective Fiscal Years' Financial Statements - Balance Sheet Governmental Funds • GASS Statement 54 changed reporting requirements In FY 2011 •• Prior to FY 2017, this amount was reflected In "Other" - 129 411 412 641 322 295 322 1.OD6 3.873 3,583 3,552 4,178 4,390 3,857 4,406 5.351 6,344 3,944 3,712 3,963 4,590 5,044 5,731 5,676 6,792 8,851 483 641 761 4D8 6D9 814 - - - - - - - - - 983 1,131 1,334 138 244 297 270 839 1,540 2,090 3,049 4,184 - - - - - - 1,744 1,844 2,088 3,191 2,615 2,784 3,713 6,628 6,363 1D,166 10,362 15,184 8 8 6 6 254 1,731 4 3 4 449 427 338 287 349 942 552 456 330 220 270 2D5 - - 232 - - - 1.183 1.221 1,260 1.116 1,195 - 1,091 1,367 1,917 2.488 682 875 961 1,089 613 - 631 835 469 6,354 6,301 6,612 6,889 10,487 12,713 17,537 19.597 26,081 $ 10,298 $ 10.013 $ 10,575 $ 11,479' $' 15,531 $ 18,444 $ 23,213 $ 26.389 $ 34,932 WENeee BUDGET FY 2020 - 2021 STATISTICS: FINANCIAL TRENDS Page 156 CITY OF OWASSO DIRECT AND OVERLAPPING SALES TAX RATES - AVERAGE (LAST TEN YEARS) * City of Tulsa Rogers State of Total-Tulsa Total-Rogers YEAR Owasso County County Oklahoma County County 2019 4.050% 0.367% 1.833% 4.500% 8.917% 10.383% 2018 4.050% 0.367% 1.833% 4.500% 8.917% 10.383% 2017 * * ** 4.050% 0.367% 1.833% 4.500% 8.917% 10.383% 2016 3.500% 0.917% 1.833% 4.500% 8.917% 9.833% 2015 * ** 3.500% 0.917% 1.833% 4.500% 8.917% 9.833% 2014 ** 3.000% 0.917% 1.833% 4.500% 8.417% 9.333% 2013 3.000% 0.850% 1.750% 4.500% 8.350% 9.250% 2012 3.000% 0.850% 1.500% 4.500% 8.350% 9.000% 2011 3.000% 0.850% 1.500% 4.500% 8.350% 9.000% 2010 3.000% 1.017% 1.500% 4.500% 8.517% 9.000% Sources: Oklahoma Tax Commission *The I %processing /admin fee paid to the State of Oklahoma out of the citys'revenue was reduced to 0.5% in July 2016 **Tulsa County increase became effective July 2014 ** *Half -Penny increase approved by voters began April 01, 2015 * * ** 551100's Vision Tax Recapture increse approved by voters began January 1, 2017 BUDGET FY 2020 -2021 STATISTICS: REVENUE CAPACITY Page 157 CITY OF OWASSO GOVERNMENTAL - ACTIVITIES TAX REVENUES BY SOURCE (LAST TEN FISCAL YEARS) (accrual basis of accounting) (amounts expressed In thousands) Source: Respective Fiscal Years' Financial Statements - Government Wide Statement of Activities BUDGET FY 2020 -2021 STATISTICS: REVENUE CAPACITY Page 158 Franchise 8 Public YEAR Sales Tax Use Tax Service Tax Hotel Tax Total 2019 $ 34,973 $ 2,423 $ 1,198 $ 472 $ 39,066 2018 33,752 1,650 1,193 410 37,005 2017 30,249 1,245 1,176 382 33,052 2016 28,421 1,129 1,202 402 31,154 2015 23,841 968 1,237. 412 26,458 2014 21,254 800 1,235 386 23,675 2013 19,321 708 1,032 334 21,395 2012 18,470 549 1,129 294 20,442 2011 17,603 530 1,024 267 19,424 2010 17,205 534 919 218 18,876 Source: Respective Fiscal Years' Financial Statements - Government Wide Statement of Activities BUDGET FY 2020 -2021 STATISTICS: REVENUE CAPACITY Page 158 CITY OF OWASSO PRINCIPAL SALES TAX REMITTERS CURRENT YEAR AND NINE YEARS AGO June 30, 2019 Sources: Oklahoma Tax Commission "2010 Percentage of Total Amount Revenue Remitted Revenue Base Base $ 12,560,293 2,326,616 692,906 434,518 544,505 859,934 $ 147,421,279 72% 27,307,695 *2019 8,132,702 4% 5,099,978 2% 6,390,900 Percentage 10,093,120 5% of Total NAICS Amount Revenue CODE Sales Tax Remitter Remitted Revenue Base Base 44 -45 Retail Trade $ 22,624,055 $ 253,718,230 71% 72 Accommodation /Food Services 5,089,237 57,073,424 16% 22 Utilities 1,323,243 14,839,559 4% 42 Wholesale Trade 1,027,184 11,519,392 3% 51 Information 700,712 7,858,154 2% All Other 1,306,669 14,653,684 4% Sources: Oklahoma Tax Commission "2010 Percentage of Total Amount Revenue Remitted Revenue Base Base $ 12,560,293 2,326,616 692,906 434,518 544,505 859,934 $ 147,421,279 72% 27,307,695 13% 8,132,702 4% 5,099,978 2% 6,390,900 3% 10,093,120 5% $ 32,071,100 $ 359,662,443 100.00% $ 17,418,771 $ 204,445,675 100.00% • Gross Amount Reported Prior to Pmt of 0.5% Retention to OTC ** Gross Amount Reported Prior to Pmt of 1% Retention to OTC BUDGET FY 2020 -2021 STATISTICS: REVENUE CAPACITY Page 159 CITY OF OWASSO PROGRAM REVENUE BY FUNCTION /PROGRAM (LAST TEN FISCAL YEARS) (accrual basis of accounting) (amounts expressed In thousands) Total business -type activities program revenues $ 10,293 $ 10,860 $ 13,449 $ 11,993 $ 15,459 Total primary government program revenues $ 15,192 $ 17,490 $ 20,808 $ 19,743 $ 34,926 (Continued) Source: Respective Fiscal Years' Financial Statements - Statement of Activities * Prior to 2016 combined with General Government ** Certain balances from the statements were combined for comparative purposes BUDGET FY 2020 -2021 STATISTICS: REVENUE CAPACITY Page 160 2010 2011 2012 2013 2014 Program Revenue Governmental activities: Charges for sery ices General govemment $ 436 $ 429 $ 435 $ 500 $ 970 Public safety 2,345 2,303 2,573 2,496 2,962 Community development * - - - - - CuBure and recreation 114 92 99 104 111 Economic development 8 8 8 8 9 Public works ** 649 731 755 796 811 Operating grants and contributions - 373 1,228 1,794 2,060 1,754 Capital grants and contributions - 974.: 1,839 1,695 1,786 . 12,850 Total governmental activities program revenues $ 4,899 $ 6,630 $ 7,359 $ 7,750 $ 19,467 Business -type activities: Charges for services Water $ 4,379 $ 4,702 $ 5,316 $ 5,340 $ 5,384 Wastewater 3,277 3,304 3,166 3,468 3,720 Sanitation 1,611 1,649 1,713 1,752 1,789 Recycle center 52 61 55 33 35 Golf course 580 513 656 690 744 Operating grants and contributions - - - - - Capital grants and contributions 394 631 2,543 710 3,787 Total business -type activities program revenues $ 10,293 $ 10,860 $ 13,449 $ 11,993 $ 15,459 Total primary government program revenues $ 15,192 $ 17,490 $ 20,808 $ 19,743 $ 34,926 (Continued) Source: Respective Fiscal Years' Financial Statements - Statement of Activities * Prior to 2016 combined with General Government ** Certain balances from the statements were combined for comparative purposes BUDGET FY 2020 -2021 STATISTICS: REVENUE CAPACITY Page 160 CITY OF OWASSO PROGRAM REVENUE BY FUNCTION /PROGRAM - continued (LAST TEN FISCAL YEARS) (accruai basis of accounting) (amounts expressed in thousands) 2015 2016 2017 2018 2019 Program Revenue' Governmental activities: Charges forselvices General government Public safety Community development' Culture and recreation Economic development Public works •. Operating grants and contributions Capital grants and contributions Total governmental activities program revenues Business -type activities: Charges for sery ices Water Wastewater Sanitation Recycle center Golf course Operating grants and contributions Capital grants and contributions Total business -type activities program revenues Total primary government program revenues $ - 627 $ 655 $. 514 $ 946 $ 678 2,667 2,885 3,208 2,816 3,058 - 19 47 50 55 106 112 136 139 94 10 11 18 18 19 795 870 1,092 1,233 1,433 1,753 3,446 509 2,884 2,947 1,042 . 6,889 .4,741 - - 2,337.. .2,308 $ 7,000 $ 14,887 $ 10,265 $ 10,423 $ 10,592 $ 5,222 $ 5,763 $ 6,260 $ 6,591 $ 6,427 3,750 4,002 4,323 4,578 4,776 1,823 11910 2,003 2,127 2,281 29 23 39 36 19 726 697 - 740 761 733 526 1,101 1,346 427 804 $ 12,076 $ 13,496 $ 14,711 $ 14,520 $ 15,040 $ 19,076 $ 28,383 $ 24,976 $ 24,943 $ 25,632 (Concluded) Source: Respective Fiscal Years' Financial Statements -Statement of Activities • Prior to 2016 combined with General Government .' Certain balances from the statements were combinedfor comparative purposes BUDGET FY 2020 -2021 STATISTICS: REVENUE CAPACITY Page 161 CITY OF OWASSO RATIO OF OUTSTANDING DEBT TO REVENUE (LAST TEN FISCAL YEARS) 2019 Business Type Activities Debt $ 28,880.000 $42,916,785 $ 4,500,228 $ 38,416,557 $ 66,888,496 57.4% 16.3% Total Net $ 263.731,329 2016 Outstanding 31,750,000 Total 21,982,431 25,122,900 Outstanding 39.7% Debt as 684 Total Net Government Outstanding 17,315,725 Outstanding Total 22,383,445 Notes Revenue Outstanding Less Bond 58,979,233 33.7% Debt as 549 Percentage of YEAR Outstanding &Trust Debt as 25,927,313 Debt per Government& 60,449,413 Payable Notes, Net Bond &Note Reserves 12.9% 645 Percentage 201,060,034 Median 21,591,979 Debt Authority Percentage 26,730,039 Capita Trust Assets 15.8% Debt 0.25% 189,145,344 of Assets 22,553,577 Household 33,411,096 3,748.143 Revenue of Revenue 49.6% 17.8% 878 0.2217. 187,773,741 2013 24,653,054 11,127,519 35,780,573 Income 2019 $14,036,785 $ 28,880.000 $42,916,785 $ 4,500,228 $ 38,416,557 $ 66,888,496 57.4% 16.3% Not Available* Not Available* $ 263.731,329 2016 15,355,331 31,750,000 47,105,331 21,982,431 25,122,900 63,292.246 39.7% 18.7% 684 0.28% 251,911,280 2017 17,315,725 24.964,153 42,279,878 22,383,445 19.896.433 58,979,233 33.7% 18.3% 549 0.34% 230,509,522 2016 19,669,794 6.257,519 25,927,313 2,850,473 23,076.840 60,449,413 38.2% 12.9% 645 0.28% 201,060,034 2015 21,591,979 8,252,519 29,844,498 3,114,459 26,730,039 46,380,086 57.6% 15.8% 774 0.25% 189,145,344 2014 22,553,577 10,857,519 33,411,096 3,748.143 29,662,953 59,799,381 49.6% 17.8% 878 0.2217. 187,773,741 2013 24,653,054 11,127,519 35,780,573 3,175,866 32,604,707 41,887,866 77.8% 20.9% 1,004 0.20% 170,909,526 2012 25,303,889 14,887,519 40,191,408 3,212,409 36,978,999 42,011,370 88.0% 23.8% 1,176 0.16% 168,991,561 2011 25.772,123 19,762,519 45,534,642 3,285,484 42,249,158 37,751,962 111.9% 27.4% 1,363 0.14% 166,348,498 2010 16,874,661 24,935,519 41,810,180 3,191,195 38,618,985 34,790,692 111.0% 26.6% 1,291 0.16% 157,283,413 Source: City of Owasso audited annual financial statements Note: No general obligation debt was outstanding during this ten year period. Note 2: Additonal information on capital leases can be found on FN page 28 * Information gathered based on calendar year - not yet available - BUDGET FY 2020 -2021 STATISTICS: DEBT CAPACITY Page 162 CITY OF OWASSO COMPUTATION OF LEGAL DEBT MARGIN (LAST TEN FISCAL YEARS) (amounts expressed In thousands) Source: (1) Tulsa County Assessor& Rogers County Assessor- Net Assessed Valuation (2) Article 10, Section 26, Oklahoma Constitution - 10 %o /Net Assessed Valuation (3) Article 10, Section 27, Oklahoma Constitution BUDGET FY 2020 - 2021 STATISTICS: DEBT CAPACITY Page 163 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Net Assessed Valuation (1) $ 191,211 $ 196,480 $ 221,914 $ 226.513 $ 230,085 $ 236,009 $ 247.875 $ 261,285 $ 274,662 $ 284,351 Debt Limit 12) 19,121 19,648 22,191 22,651 23,009 23,601 24,788. 26.129 27,466 28,435 Total net debt subject to limit (3) - - - - - - _ - _ _ Tot al debt margin $ 23,601 $ 19.121 $ 19,648 $ 22,197 $ 22.651 $ 23,009 $ 24,788 $ 26,129 $ 27,466 $ 28,435 Total net debt applicable to the limit as o percentage of debt limit 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% Source: (1) Tulsa County Assessor& Rogers County Assessor- Net Assessed Valuation (2) Article 10, Section 26, Oklahoma Constitution - 10 %o /Net Assessed Valuation (3) Article 10, Section 27, Oklahoma Constitution BUDGET FY 2020 - 2021 STATISTICS: DEBT CAPACITY Page 163 CITY OF OWASSO COMPUTATION OF DIRECT AND OVERLAPPING DEBT JUNE 30, 2019 Estimated Percentage Applicable to Estimated Share Net Debi City of Applicable to Governmental Unit Outstanding (1) Owasso (2) City of Owasso Debt repaid with property taxes Counties: Tulsa County $ 121,937,502 4.4 %, $ 5,365,250 Rogers County - 3.1% - 5,365,250 Independent School District Owasso (V -18) 41,655,000 100% 41,655,000 41,655,000 City Direct Debt Total Direct and overlapping debt Source: Tulsa County 8 Rogers County Assessor's Offices Information as of July 1, 2018. Year-end information not yet available. (1) Net general bonded debt. (2) Percentage based on net assessed value of property. 100% - $ 47,020,250 BUDGET FY 2020 - 2021 STATISTICS: DEBT CAPACITY Page 164 CITY OF OWASSO SCHEDULE OF DEBT SERVICE COVERAGE REQUIREMENTS JUNE 30, 2019 Gross Revenue Available for Debt Service: Charges for services: Water charges W astewater charges Sanitation Penalties Recycle Other Golf course Sales tax pledged and transferred Total Gross Revenues Available Operating Expenses: Utility billing Administration Water W astewater treatment plant and collection Refuse Golf course operations Total Operating Expenses Net Revenues Available for Debt Service $ 21,587,507 $ (517,219) $ 21,070,288 Total Debt Service Requirements $ 1,525,658 Computed Coverage 1381% Coverage Requirement 125% Note 1: The above gross revenue and operating expenses only include the activities of the Authorities related to water, wastewater, refuse services, and golf course operations (golf excluded on OW RB note issue coverage -see Note 3 below), excluding depreciation and bad debt expense. Note 2: The coverage requirements on the OW RB notes are calculated using maximum annual debt service on these notes and any subordinate debt. Note 3: Golf course revenues of the Owasso Public Golf Authority have been included as "Gross Revenue Available" for Debt Service in the 2001A. 2002A. 200913, 2009C,2010,201 ],and 2013SRF OWRB Loan issues BUDGET FY 2020 - 2021 STATISTICS: DEBT CAPACITY Page 165 2001 A, 2002A, 20096, 2009C, 2010.2011 and 2013 S RF OW RB OPW A Golf course Loan Issues $ 6,106,293 $ - $ 6,106,293 4,743,839 - 4,743,839 2,249.731 - 2249,731 289,021 - 289,021 15,845 - 15,845 62,008 - 62,008 - 717,240 717,240 17,131,989 - 17,131,989 30,598,726 717,240 31,315,966 478,649 - 478,649 1,086,987 - 1,086.987 4,074.414 - 4,074,414 2,162225 - 2,162225 1,208,944 - 1.208,944 - 1,234,459 1,234,459 9.011,219 1,234,459 10,245,678 Net Revenues Available for Debt Service $ 21,587,507 $ (517,219) $ 21,070,288 Total Debt Service Requirements $ 1,525,658 Computed Coverage 1381% Coverage Requirement 125% Note 1: The above gross revenue and operating expenses only include the activities of the Authorities related to water, wastewater, refuse services, and golf course operations (golf excluded on OW RB note issue coverage -see Note 3 below), excluding depreciation and bad debt expense. Note 2: The coverage requirements on the OW RB notes are calculated using maximum annual debt service on these notes and any subordinate debt. Note 3: Golf course revenues of the Owasso Public Golf Authority have been included as "Gross Revenue Available" for Debt Service in the 2001A. 2002A. 200913, 2009C,2010,201 ],and 2013SRF OWRB Loan issues BUDGET FY 2020 - 2021 STATISTICS: DEBT CAPACITY Page 165 CITY OF OWASSO PLEDGED REVENUE BOND COVERAGE (LAST TEN FISCAL YEARS) Net OPWA Revenues Debt Service Requirements Gross Direct for Debt Total Debt YEAR Revenue Expenses Service Service Coverage 2019 $31,315,966 $10,245,678 $21,070,288 $ 1,525,658 1381.06% 2018 30,612,151 10,315,965 20,296,186 2,310,011 878.62% 2017 29,388,217 9,743,869 19,644.348 2,967,131 662.07% 2016 28,550,722 9,789,946 18,760,776 3,948,560 475.1370 2015 26,839,010 8,216,984 .18,622,026. 3,778,906 492.79% 2014 25,773,170 8,132,642 17,640,528 5,757,634 306.39% 2013 24,098,802 7,993,489 16,105,313 4,738,783 339.867. 2012 23,022,640 8,104,550 14,918.090 4,606,148 323.87% 2011 21,819,556 7,346,378 14,473,178 4,390,394 329.667. 2010 21,165,415 6,841,376 14,324,039 8,504,949 168.42% Source: Respective Years' Financial Statements Note: No General Fund debt was outstanding during the past 10 years. BUDGET FY 2020 - 2021 STATISTICS: DEBT CAPACITY Page 166 CITY OF OWASSO CHANGE IN POPULATION (LAST TEN YEARS) JUNE 30, 2019 Fiscal Year Population * Yearly Change Median Age * * ** Median Household Income * * ** 2019 37,440 1.96% Not Available Not Available 2018 36,722 1.40% 35.90 69,886 2017 36,215 1.20% 33.50 67,340 2016 35,784 3.60% 34.50 65,550 2015 34,542 2.28% 35.10 65,881 * ** 2014 33,773 4.00% 34.30 65,550 2013 32,473 3.28% 34.40 64,711 2012 31,441 1.41% 33.02 59,542 2011 31,003 3.64% 31.44 58,376 2010 29,915* 3.64% 32.78 60,136 2009 28,865 4.94% 35.45 61,300 `Source: U.S. Bureau of Census - Estimate as of July fat each year "Actual amo unt from census — Amount adjusted from piror year due to new data ""' Source: City of Owasso Economic Development Department. BUDGET FY 2020 -2021 STATISTICS: DEMOGRAPHIC AND ECONOMIC INFORMAT Page 167 11, CITY OF OWASSO INDUSTRY MIX EMPLOYMENT Regional Growth in Employment by Industry (in thousands) 2019 -2023 Annual Industry 2018 Employment Forecasted Growth Education& Health Services 72.09 1.10% Business & Profession Services 61.73 0.70% Government 59.41 1.50% Retail 49.95 1.30% Manufacturing 48.46 1.60% Leisure & Hospitality 46.57 2.00% Construction 23.63 2.30% Finance & Insurance 23.15 - 0.30% Transportation, Warehousing 20.01 0.10% Wholesale 17.00 0.20% Mining 6.97 3.50% Information 6.85 -4.50% Air Transportation 5.46 - 2.30% Source: Tulsa Regoinal Chamber 2019 Economic Profile BUDGET FY 2020 -2021 STATISTICS: DEMOGRAPHIC AND ECONOMIC INFORMAT Page 168 CITY OF OWASSO BANK DEPOSIT HISTORY (LAST TEN YEARS) Source: RegionTrack 2019 Owasso Economic Outlook Information for 2079 not available BUDGET FY 2020 - 2021 STATISTICS: DEMOGRAPHIC AND ECONOMIC INFORMAT Page 169 Owasso Bank Year Deposits Growth 2018 809,600,000 12.41% 2017 720,200,000 6.97% 2016 673,300,000 1.52% 2015 663,200,000 7.30% 2014 618,100,000 2.18% 2013 604, 900, 000 4.01% 2012 581,600,000 12.84% 2011 515,400,000 0.25% 2010 514,100,000 4.90% 2009 490,100,000 8.17% 2008 453,100,000 - Source: RegionTrack 2019 Owasso Economic Outlook Information for 2079 not available BUDGET FY 2020 - 2021 STATISTICS: DEMOGRAPHIC AND ECONOMIC INFORMAT Page 169 CITY OF OWASSO BUILDING PERMIT HISTORY (LAST TEN YEARS) Year Commercial Permits Commercial Value Residential Permits Residential Value Multi - Family Permits* Multi-Family Value* 2019 11 $ 17,040,600 86 $ 16,467,774 64 $ 5,513,020 2018 11 39,943,741 117 14,083,216 13 1,052,620 2017 10 35,125,955 177 25,540,995 37 2,015,223 2016 15 20,075,000 189 25,608,860 - - 2015 14 30,213,000 228 46,969,251 - - 2014 12 21,178, 000 270 36, 257, 454 - - 2013 14 9,647,730 238 32,426,395 - - 2012 7 17,301,000 224 28,308,306 - - 2011 11 9,608,116 179 22,151,055 - - 2010 10 45,670,347 246 34,805,960 - - - New category in 2017, prior years are included in Residential totals Source: City of Owasso Community Development BUDGET FY 2020 - 2021 STATISTICS: DEMOGRAPHIC AND ECONOMIC INFORMAT Page 170 CITY OF OWASSO PUBLIC SCHOOL INFORMATION (LAST TEN YEARS) JUNE 30, 2019 Year Est. Enrollment Number of Est. Percent of High School Report Age 4.17 Elementary Schools School Graduates Card 2019 9,629 9 92.0% B 2018 9,730 8 98.57. B ** 2017 9,737 8 99.0% B+ 2016 9,678 8 96.07. B+ 2015 9,651 8 98.0% 8 2014 9,578 8 98.0% B 2013 9,445 8 .95.0% A 2012 9,324 8 -' 93.0% B* 2011 9,297 8 95.0% New Measure 2010 9,106 8 94.07. New Measure Source: Annual Statistical Reports submiftedbythe Owasso Public School districtto the Oklahoma State Department of Education * 1st year A -F Adoption * *Oklahoma State Department of Education implemented a new grading system in 2018 BUDGET FY 2020 -2021 STATISTICS: DEMOGRAPHIC AND ECONOMIC INFORMAT Page 171 CITY OF OWASSO UNEMPLOYMENT RATE (LAST TEN YEARS) JUNE 30, 2019 Year Unemployment Rate - Owasso Unemployment Rate - Oklahoma Unemployment Rate - United States 2019 2.90% 3.20% 3.60% 2018 2.70% 3.50% 3.70% 2017 3.907. 4.50% 4.20% 2016 3.90% 5.10% 4.90% 2015 3.20% 4.30% 5.10% 2014 3.30% 4.30% 6.20% 2013 4.00% 5.20% 7.30% 2012 4.20% 5.20% 8.10% 2011 4.20% 5.50% 9.00% 2010 5.10% 6.60% 9.50% Source: Bureau of Labor Staffs tics BUDGET FY 2020 -2021 STATISTICS: DEMOGRAPHIC AND ECONOMIC INFORMAT Page 172 CITY OF OWASSO SELECTED OPERATING INDICATORS BY FUNCTION /PROGRAM (LAST EIGHT FISCAL YEARS) 2012" 2013 2014 2015 Public Safety Protection 2013 2014 2015 3 Police 3 3 54 54 1. Number of Police Officers 48 48 49 55 2. Number of Police Officers per 1000 residents 1.55 1.53 1.51 1.63 3. Percent increase (decrease) in number of reactive calls New Measure -3.11% 1.21% 8.26% 4. Percent increase (decrease) I n number of proactive calls' New Measure -9.41% 75.71% 27.61% 5. Percent Increase (decrease) in number of personal crimes' New Measure -1.49% - 12.12% - 29.31% 6. Percent Increase (decrease) in number of tot at on mes` New Measure -8.40% - 30.48% - 28.52% Reactive Call - when a citizen calls the Pollee Department and requests an Offic of assistance 9.957. 6.28% 7.43% Proactive Call -when on Officer Initiates an activity on their own. For example, traffic stops and security checks in neighborhoods or businesses • Information gathered based on a calendar year •• Information prior to 2012 is not available Funchon /Program Fire 1. Number of Fire Stot ions 2. Number of Firefighters 3. Percent increase (decrease) in number of ambulance calls ` 4. Percent Increase (tlecrease)1n number of fire coils' • Information gathered based on a calendar year "Information prior to 2012 is not available 2012'• 2013 2014 2015 3 3 3 3 54 54 54 54 9.24% 3.11% -2.71% 5.94% - 18.20% -6.74% - 18.59% 3.59% 2016 2017 2018 2019 56 56 57 59 1.62 1.56 1.57 1.58 -0.03% 4.55% 0.80% 3.45% 63.18% 26.50% 39.66% 26.31% 60.98% 19.70% 5.06% 0.00% - 95.26% 6.64% 14.85% 0.02% 2016 2017 2018 2019 3 3 3 4 55 55 55 67 5.65% 086% 2.84% 8.76% 932% 9.957. 6.28% 7.43% BUDGET FY 2020 -2021 STATISTICS: OPERATING INFORMATION Page 173 CITY OF OWASSO SELECTED OPERATING INDICATORS BY FUNCTION /PROGRAM (LAST EIGHT FISCAL YEARS) Function /Program Owam Msbrical Museum • I. Regular Attendance 2. Gathering on Main Attendance 3. Annual Memorial Day Flower Sales Attendance Owosso Strong Neighborhood Initiative' I. Neighborhood Grant Investment Number of Grants Grant Amount Neighborhood Funding Total Investment In Owasso Neighborhoods 2. Volunteer Program Volume/ If of People Oty Volunteer Program Owasso Cares Program Keep O.vosso Clean Program Total Volunteer Program Volume - 3. Volunteer Program Hours Oty Volunteer Program Owasso Cares Program Keep Owasso Clean Program Total Volunteer Program Hours 4. Volunteer Program Value '•• Oty Volunteer Program Owasso Cares Program Keep Owasso Clean Program Total Volunteer Program Value 2012•' 2013 2014 2015 2016 2017 2018 2019 794 1,394 1,693 1,361 875 344 391 435 New Measure 598 940 863 566 312 440 569 New Measure New Measure New Measure New Measure 234 216 259 109 7 5 9 7 10 9 9 15 $ 3.459.95 $ 3,950.00 $ 5.31986 $ 5.707.54 $ 8,21850 $ 7,840.00 $ 7,15DDD $ 16.013.00 6,345.26 6,02837 13,302.93 15.356.46 24.586.65 20,463.00 26,333.69 34,926.02 $ 9.80521 $ 9.97837 $ 18.622.79 $ 21.064.00 $ 32.805.15 $ 28.303.00 $ 33,483.69 $ 50.939.02 466 227 373 285 331 196 137 167 207 382 449 509 385 223 261 336 New Measure New Measure New Measure 218 301 287 281 143 673 609 ..,922... - 1.012 . -- 1.017 706 679 646. 1,547.00 836.75 2.016.50 511.10 8392D 362.00 279.00 424.70 621.00 1.140.00 1.348.00 1.620DD 1,348.00 719DD 850.00 1,10150 New Measure New Measure New Measure 44550 562.00 514.0D 488.00 286.00 2,168.00 1,976.75 3,36450 2,576.6D 2.749.30 1595.00 1.617.00 1,81220 $ 26,37635 $ 15.295.79 $ 36.86142 $ 10,671.77 $ 18.002.99 $ 7,992.96 $ 6,169.15 $ 9.74687 10,588.05 2083920 26.641 A4 33825.60 28,914.60 15.875.52 18,768,00 25.279.43 New Measure Nev, Measure New Measure 8,654.76 12,054.90 11,338.08 10,764.00 6,563.7D !F 36.644.40 $ 36.134.99 $ 63.503,06 $ 53.152.13 $ 58,972.49 $ 35,206.56 $ 35.701.15 $ 41.590.00 • Information gathered based on a calendar year ° Information prior to 20721s not available •••Value calculated based on Independent Sector Websfle for Oklahoma: https: / /www.fndepondenfsedor.org /resource /the- value- of- volunteer.time/ BUDGET FY 2020 -2021 STATISTICS: OPERATING INFORMATION Page 174 CITY OF OWASSO SELECTED OPERATING INDICATORS BY FUNCTION /PROGRAM (LAST EIGHT FISCAL YEARS) FuncSon /Program 2012•• 2013 2014 2015 2016 2017 2018 2019 Police Volunteers& Reserves I. Volunteer Program Voume/ A of People Police Volunteer Program Police Reserve Program Total Volunteer Progrom volume 2. Volunteer Program Hours Police Volunteer Program Pollee Reserve Program Total Volunteer Progrom Hours 3. Volunteer Program Value ••• Pollee Volunteer Program Police Reserve Program Total Volunteer Program Value commonly Center 1. Volunteer Program Volume/ 0 of People Seniors Office Volunteers Total Volunteer Program Volume 2. Volunteer Program Hours Seniors Office Volunteers Total Volunteer Program Hours 3. Volunteer Program Value... Senors Office Volunteers Total Volunteer Program Value Other Volunker Progams •••• 1. Volunteer Program Howe Emergency Operas Ions Volunteers Anmal Shelter Volunteers Total Volunteer Program Hours 2. Volunteer Program Value - EmergencyOperatIons Volunteen Animal Sheller Volunteers Total Volunl ear Program Value Total Value of all Volunteer Programs I. Volunteer Program Volume / 4 of People 2. Volunl ear Progrom Hours 3. Volunteer Program Value ••• 252 268 158 98 54 57 27 65 368 279 307 134 129 144 118 62 620 567 465 232 183 201 145 127 86750 11016.50 62025 3B4.60 W210 18830 1 W.90 372.40 1.81180 135780 1,450.75 733.20 73880 831.20 579.90 185.70 2,678S0 237350 2,071 JJp 1.11780 709150 1.019.50 68080 SSB.10 $ 14.79088 $ 18.581.62 $ 11.338.17- $ 8.030.45 $ 7,565A2 $ 4,15766 $ 2.22787 $ 8,54658 30.87785 24,80536 26,51991 14309.22 1584726 18,352.90 12804.19 4,26182 $ 45.668.43 $ 43387 j' 37,85788 $ 23.339.67 $ 23,41268 $ 22,51056 $ 1SA32.06 $ 12.808,10 431 37 459 430 369 384 363 284 12 1� 16 13 1 - - 443 382 475 443 370 384 363 284 5.909 6607'I!'i 6.944 6,771 5.308 6,672 5,707 5.060 1,548 1.563 979 356 49 - 7.56 8.170] ` 7.923 7,127 5.357 6,672 5.707 5.060 I W.740 120,3612 126,941 161,374 113863 147.297 126,011 116.127 28.293 28,563 17.887 7.33 1.051 129.033 148.924 144,628 148.807 114,914 147,297 126,011 114127 "11 r� 87 12 99 • Information p.fMmd based en a rolead ..... Information prior to 20126 not available ^•Value calculated based on independent Sector Webslte for Oklahoma: Mips:/ /xnvvrJndependentiodo&oM /msOurM /the - value -of- volunteer -time/ •••New volunteer programs in 2019 BUDGET FY 2020 -2021 STATISTICS: OPERATING INFORMATION Page 175 275440 2.272.05 1,736 1,550 1.762 1,687 1.570 1.291 1,187 1.057 12,303 12,520 13,358 10,821 9.198 9.287 8.005 7.529 $ 211,665.63 $ 228,44780 �1 8 246,18881 $ 225.298.9] -17- 197.29883 _ $ 205A14.12 176,744 172.797 • Information p.fMmd based en a rolead ..... Information prior to 20126 not available ^•Value calculated based on independent Sector Webslte for Oklahoma: Mips:/ /xnvvrJndependentiodo&oM /msOurM /the - value -of- volunteer -time/ •••New volunteer programs in 2019 BUDGET FY 2020 -2021 STATISTICS: OPERATING INFORMATION Page 175 CITY OF OWASSO CITY EMPLOYEES BY FUNCTION - FULL TIME EQUIVALENT (LAST TEN NSCAL YEARS) DEPARTMENT 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Municipal Court 3 3 3 3 3 3 3 3 3 3 Managerial 7 7 7 R 7 7 7 7 6 61 14 Finance 7 61/2 6112 61/2 7 7 7 7 7 8 Human Resources 42/3 42/3 42/3 41/6 41/2 4112 41/2 41/2 41/2 41/2 GeneralGovemment 0 0 0 D 0 0 0 0 0 0 Information technology 41/3 41/3 41/3 51/3 5 5 5 5 5 6 Support Services 41/2 41/2 41/2 41/2 41/2 5 5 5 5 5 Total General Governmi rit 301/2 30 30 311/2 31 31 1/2 311/2 31 1/2 301/2 323/4 Total Comirnunity Development 6 6 6 6 6 71/2 71/2 8 8 8 Total City Garage 21/2 21/2 21/2 21/2 21/2 31/2 31/2 31/2 31/2 31/2. Engineering 6 6 6 61/2 61/2 71/2 7 7 7 71/2 Cemetery 0 0 0 0 0 1 11/2 11/2 l 1/2 11/2 Streets 51/3 51/3 51/3 61/3 -61/3 7113 91/3 101/3 111/3 121/3 Stomnvater' 71/3 91/3 - .81/3 91/3 - ''9113 -81/3 - .91/3- 91/3 101/3 111/3 Total Public Works 18213 203/3 192/3' 221/6 221/6 241/6 271/6 281/6 301/6 322/3 Police Services 50 50 52 51 52 61 611/2 611/2 64 661/2 Police Communications 12 13 13 13 13 14 14 14 14 15 Animal Control 2 2 2 2 21/2 21/2 21/2 21/2 21/2 2112 Fire Services 48 54 54 54 54 55 55 55 67 671/2 Ambulance Services 1/2 1/2 1/2 1/2 1/2 1/2 112 1/2 1/2 1/2 Emergency Preparedness 2 2 2 1 1 1 1 1 1 1 Total Public Safety 1141/2 1211/2 1231/2 1211/2 123 134 1341/2 1341/2 149 153 Total Culture and Recreation 101/2 101/2 111/2 111/2 12 13' 15 161/2 161/2 17 Total Econonie Development 2 2 2 2 21/2 - 21/2 21/2 21/2 3 '31/4 Total Water 161/3 161/3 155/6 165/6 165/6 165/6 161/3 161/3 181/3 181/3 Total Wastewater 122/3 122/3 122/3 14213 142/3 132/3 131/6 141/6 141/6 151/6 Total Sanitation 81/3 81/3 81/3 81/3 8113 81/3 91/3 91/3 91/3 91/3 Total Recycle Center 11/2 11/2 11/2 11/2 11/2 21/2 21/2 21/2 21/2 21/2 Total Golf Course 15 IS 151/2 151/2 151/2 161/2 161/2 161/2 161/2 17 TOTAL EMPLOYEES 238112 247 249 254 256 274 2791/2 2831/2 3011/2 3121/2 • This includes both the General Fund 8 Stormwater Fund Employees Source: Prior years budget books Fracffons indicate splitfunding or part-time employees BUDGET FY 2020 -2021 STATISTICS: OPERATING INFORMATION Page 176 CITY OF OWASSO WATER AND SEWER RATES (LAST TEN FISCAL YEARS) (Residential - Inside City Limits) Source: City Ordinance BUDGET FY 2020 - 2021 STATISTICS: OPERATING INFORMATION Page 177 Water Se Monthly Base Rate per Monthly Base Rate per Fiscal Year Rate 1,000 Gallons Rate 1,000 Gallons 2020 $ 12.60 $; 7.22 $ 9.08 $ 3.95 2019 12.38 6.78 8.65 3.76 2018 12.16 6.34 8.24 3.58 2017 11.94 5.90 7.84 3.41 2016 11.94 5.46 7.47 3.25 2015 11.50 5.02 6.97 2.95 2014 11.29 4.81 6.97 2.95 2013 11.01 4.44 6.97 2.95 2012 10.84 4.27 6.97 2.55 2011 10.84 4.27 6.97 2.55 Source: City Ordinance BUDGET FY 2020 - 2021 STATISTICS: OPERATING INFORMATION Page 177 CITY OF OWASSO UTILITY AUTHORITY WATER REVENUE BY CUSTOMER TYPE (LAST TEN FISCAL YEARS) 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Residential $2,940,841 $3,148,744 $3,524,593 $3,521,324 $3,534,658 $3,377,415 $3,706,866 $3,727,114 $ 3,710,379 $ 3,597,217 Commercial 919,248 1,013,882 1,117,426 1,193,618 1,270,976 1,323,475 1,472,681 1,938,004 2,092,634 2,020,572 Other 187,594 233,119 285,396 347,516 284,487 247,846 336,234 314,529 445,520 488,504 Total $4,047,684 $4,395,745 $4,927,414 $5,062,458 $5,090,121 $4,948,736 $5,515,781 $5,979,647 $ 6,248,534 $ 6,106,293 Source: City of Owasso Utility Billing Department BUDGET FY 2020 - 2021 STATISTICS: OPERATING INFORMATION Page 178 CITY OF OWASSO 1 CAPITAL ASSET CONDITION (LAST TEN FISCAL YEARS) 2010 2011 2012 2013 2094 2015 2016 2017 2018 2019 Total Capital Asset Cost $195,929,419 $210,963,301 $218,739,916 $227,627.680 $250.183,492 $257,543,293 $274.467,491 $288.836,198 $312,998,531 $340,831,713 Non - depreciable Land & CIP 21,283,724 26,501,625 26,762,000 18.108,223 23,170.857 21,452,471 31,418,724 27,339,598 41.107,740 59,330.743 Total Depreciable Capital Assets $174,645,695 $184,461,676 $191,977,916 $209,519,457 $227.012.635 $236,090,822 $243,048,767 $261,496,600 $271,890,791 $281,500,970 Accumulated Depreciation $ .60,122,428 $ 64,787.726 $ 69,743,475 $ 74,877,280 $ 84,132,412 $ 91,998,891 $ 99,731,554 $ 108,013,523 $ 117,329,739 $126,024,353 Ratio of Accumulated Depreciation to Total Capital Assets 31% 31% 32 %iii.313� %, 34% 36% 36% 37% 37% 37% Ratio of Accumulated Depreciation - toDepreciableCapitalAssets 34% 35% 36% '36% 37% 39% 41% 41% 43% 45% Ratio of Accumulated Depreciation to Depreciable Capital Assets 50% Ratio of Accumulated Depreciation to Total Capital Assets 407. 35% 30% 36% 37 - 31% 31% _ %- 37W -379 — 25% _ _ 20% — — 15% — — — — — 10°% — 5% — — 0% 2010 2071 2012 2013 2014 2015 2016 2D17 2018 2019 i Ratio of Accumulated Depreciation to Depreciable Capital Assets 50% — 457, 4 0 %, 3 6% 35% 2 1 1 ' 2010 2011 2012 2013 2014 2015 2016 2017 2018 2079 36 n9 96% 3746 -3 � — — STATISTICS: OPERATING INFORMATION Page 179 sd REAL People • REAL Character • REAL Community APPENDIX r isr __ i CITY OF OWASSO GLOSSARY Terms & Definitions EM ACCOUNT An entity for recording specific revenues or expenditures, or for grouping related or similar classes of revenues and expenditures and recording them within a fund or department. ACCOUNTING SYSTEM The total set of records and procedures that are used to record, classify, and report information on the financial status and operations of the entity. (See also Accrual Basis, Modified Accrual Basis, and Cash Basis). ACCRUAL BASIS The method of accounting under which revenues are recorded when they are earned (whether or not cash is received at the time), and expenditures are recorded when goods and services are received (whether cash disbursements are made at the time or not). AD VALOREM TAX An ad valorem fax is based on the assessed value of an item such as real estate or personal property. APPROPRIATION An authorization or allocation made by the legislative body that permits officials to incur obligations against, and to make expenditures of, governmental resources (revenues). APPROPRIATION BALANCE The available appropriation remaining after expenditures, encumbrances, and commitments have been subtracted from the appropriation. ASSET Resources owned or held by a government which have monetary value. AUTHORIZED PERSONNEL Employee positions, which are authorized in the adopted budget, to be filled during the year. BUDGET FY 2020 - 2021 APPENDIX Page 181 CITY OF OWASSO AM BOND A long -term IOU or promise to pay. It is a promise to repay a specified amount of money (the face amount of the bond) on a particular date (the maturity date). Bonds are primarily used to finance capital projects. GENERAL OBLIGATION BOND A type of bond that is backed by the full faith, credit, and taxing power of the government. REVENUE BOND A type of bond that is backed only by the revenues from a specific enterprise or project, such as a utility system. BOND REFINANCING (REFUNDING) The payoff and re- issuance of bonds, to obtain better interest rates and /or bond conditions. BUDGET A plan of financial activity for a fiscal year indicating eci reveWes qnd y expenditures or expenses for the budget period. The City -o wasso's f &cal year` is July 1 through June 30. BUDGET CALENDAR The schedule of key dates which a government follows in preparation and adoption of the budget. BUDGET RESOLUTION The legal means by which the budget is adopted. BUDGET SUPPLEMENT The legal means by which an adopted estimated revenue or expenditure appropriation is increased or decreased. BUDGET TRANSFER Budget transfers allow for the movement of appropriations between accounts or departments within the same fund. This action requires City Manager approval. BUDGET FY 2020 - 2021 APPENDIX Page 182 CITY OF OWASSO BUDGETARY BASIS This refers to the basis of accounting used to estimate financing sources and uses in the budget. It is different from GAAP basis of accounting. BUDGETARY CONTROL The control or management of governmental expenditures in accordance with the approved budget for the purpose of keeping expenditures within the limitations of available appropriations and resources. C- CAPITAL ASSETS Assets of significant value having a useful life of five or more years. Capital assets are also called fixed assets. CAPITAL IMPROVEMENT FUND The appropriation of revenues and expenditures for improvements to facilities and other infrastructure. Approval of capital projects is granted through the Capital Improvements Committee and the City Council. The Third Penny Sales Tax accounts for the majority of financing resources of capital projects. C. CAPITAL IMPROVEMENT Any. significant physical acquisition, construction, replacement, or improvement to an asset. CAPITAL IMPROVEMENT PROGRAM (CIP) The process of planning, monitoring, programming, and budgeting over a multi- year period. The program is used to allocate the City's capital monies, undertaken by the City's Capital Improvement Committee. CAPITAL OUTLAY One of five expenditure account categories used to account for the purchase of any item with a useful life greater than one year. Included are vehicles, heavy equipment, other equipment, personal computers, and some office furniture. CAPITAL PROJECT One of five expenditure account categories used to account for major construction, acquisition, or renovation activities which add value to a government's physical assets or significantly increase their useful lives. Also called capital improvements. CARRYOVER Appropriated funds that were encumbered during the prior fiscal year and are BUDGET FY 2020 - 2021 APPENDIX Page 183 CITY OF OWASSO allowed to be retained (carried -over) in the budget of the next fiscal year for the purpose designated. CASH BASIS A basis of accounting in which transactions are recognized only when cash is increased or decreased. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Federal grant revenue restricted for capital improvements in low- income areas. CHARGES FOR SERVICES Revenues received for services performed or delivered by the City. COMMODITIES Expendable items that are consumable or have a short life span. Examples include office supplies, gasoline, minor tools, and road salt. CONTINGENCY A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. CONTRACTUAL SERVICES Services rendered to a government by private firms, individuals, or other governmental agencies. Examples include utilities, rent, maintenance agreements, and professional consulting services. COST -OF- LIVING ADJUSTMENT (COLA) An increase in salaries to offset the adverse effect of inflation or rising prices. CURRENT BUDGET The original budget as approved by the City Council, along with any carryover encumbrances from the prior fiscal year, and any transfers or amendments that have been made since July 1. S DEBT SERVICE The cost of paying principal and interest on borrowed money according to a predetermined payment schedule. DEFICIT The excess of an entity's liabilities over its assets or the excess of expenses over revenues during a single accounting period. BUDGET FY 2020 - 2021 APPENDIX Page 184 CITY OF OWASSO DEPARTMENT The basic organizational unit of government which is functionally unique in its delivery of services. DEPRECIATION Expiration in. the service life of capital assets, attributable to wear and tear, deterioration, action of the physical elements, inadequacy, or obsolescence. DEVELOPMENT - RELATED FEES Those fees and charges generated by building, development, and growth in the community. Included are building permits, development review fees, and zoning, platting, and subdivision fees. DISBURSEMENT The expenditure of monies from a cash /bank account. DIVISION A sub -unit of a department which encompasses a substantial portion of the duties assigned to a department. May consist of several activities. E- EMPLOYEE BENEFITS Contributions made by a government to meet commitments or obligations for employee fringe benefits. Included are the government's share of costs for Social Security and the various pensions, medical, and life insurance plans. ENCUMBRANCE Obligations made by a government to meet commitments or obligations. ENTERPRISE /PROPRIETARY FUNDS Established to account for revenues and expenditures generated by City functions for which customers are charged a fee. (For example: Owasso Public Works Authority and Owasso Public Golf Authority) EXPENDITURE The payment of cash on the transfer of property or services for the purpose of acquiring an asset, service, or settling a loss. EXPENDITURE - continued Where accounts are kept on the accrual or modified accrual basis of accounting, the cost of goods received or services rendered are recognized whether cash payments have been made or not. Where accounts are kept on BUDGET FY 2020 - 2021 APPENDIX Page 185 CITY OF OWASSO a cash basis, expenditures are recognized only when the cash payments for the above purposes are made. EXPENSE Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest, or other charges. F— FINES AND FORFEITURES A revenue source that consists primarily of fines from the Municipal Court. FISCAL POLICY A government's policies with respect to revenues, spending, and debt management as these relate to government services, programs, and capital Investment. Fiscal policy provides an agreed -upon set of principles for the planning and programming of government budgets and their funding. FISCAL YEAR A twelve -month period designated as the operating year for accounting and budgeting purposes in an organization. The City of Owasso's fiscal year is July 1 through June 30. FIXED ASSETS Assets of long-term character that are intended to continue to be held or used, such as land, buildings, machinery, furniture, and other equipment. Capital assets are also called fixed assets. FOG (FATS, OILS AND GREASE) Fats, Oils and Grease require processing through the sewage treatment plant prior to release into the environment. FULL FAITH AND CREDIT A pledge of a government's taxing power to repay debt obligations. FULL -TIME EQUIVALENT POSITION A part-time position converted to the decimal equivalent of a full -time position based on 2,080 hours per year. FUNCTION A group of related activities aimed at accomplishing a major service or regulatory program for which a government is responsible (e.g. - public safety). BUDGET FY 2020 - 2021 APPENDIX Page 186 CITY OF OWASSO FUND An independent accounting entity with a self - balancing set of accounts for recording all revenues, expenses, assets and all related liabilities and residual equities or balances, along with any changes to the above. In other words, each fund is separate from every other fund and maintains records of all income and expenditures for the fund. By law, expenditures cannot exceed the revenues. As an example, a fund is like an individual checking account. Income is recorded in, expenditures are recorded out, and one cannot spend more than one has available in the account. FUND BALANCE The excess of assets of a fund over its liabilities. FUND BALANCE - ASSIGNED This refers to the fund's intended use of resources. Such intent would have to be established by the governing body itself or by a body or official delegated by the governing body. Typically refers to funds assigned to pay for outstanding purchase orders. FUND BALANCE - COMMITTED Reflects the amount of the fund balance that is constrained by limitations that the government imposes upon itself at its highest level of decision making and that remain binding unless removed in the same manner; i.e. Council Authority Action. FUND BALANCE - NON - SPENDABLE Represents resources that are not in spendable form or are legally or contractually required to be maintained intact. Non - spendable form may include, but is not limited to, supplies inventories and prepaid items, the long -term portion of loans receivable, and non - financial assets held for resale. Legal or contractual requirements may include but are not limited to the principal of an endowment or a revolving loan fund. FUND BALANCE - RESTRICTED Resources of a fund that are subject to externally enforceable legal restrictions. Such restrictions can be externally imposed by creditors, grantors, contributors, or laws of other governments, or imposed by law through constitutional provisions or enabling legislation. FUND BALANCE - UNASSIGNED The total fund balance in the general fund in excess of the non - spendable, restricted, committed, and assigned fund balance. BUDGET FY 2020 - 2021 APPENDIX Page 187 CITY OF OWASSO G- GAAP Generally Accepted Accounting Principles. Uniform minimum standards for financial accounting and recording, encompassing the conventions, rules, and procedures that define accepted accounting principles. GENERALFUND Serves as the primary operating fund for the City of Owasso. All general operations that are not accounted for otherwise are financed from this primary operating fund. GOAL A statement of broad direction, purpose, or intent based on the needs of the community. A goal is general and timeless. GRANTS A contribution by a government or other organization to support a particular function. Grants may be classified as either operational or capital, depending upon the grantee, H- HOURLY EMPLOYEE An employee who is paid on a per -hour basis. INFRASTRUCTURE The physical assets of a government (streets, waterlines, sewers, public buildings, parks, etc.). INTERFUND TRANSFERS The movement of monies or assets between funds of the same governmental entity. INTERGOVERNMENTAL REVENUE Funds received from federal, state, and other local government sources in the form of contracts, grants, shared revenues, and payments in lieu of taxes. INTERNAL SERVICE CHARGES The charges to user departments for internal services provided by another department of the city. BUDGET FY 2020 - 2021 APPENDIX Page 188 CITY OF OWASSO INTERNAL SERVICE FUNDS Funds used to account for Internal Service charges and expenditures e.g. - City Garage and Self- Insurance (Fund Workers' Compensation, General Liability /Property, and Healthcare) funds. L- LEVY To impose taxes for the support of governmental activities. LICENSES AND PERMITS Revenues that come from the City's efforts to provide licenses to business and inspection services to enforce compliance with minimum requirements for building and operating safety. LONGEVITY Employee compensation payments made in recognition of a certain minimum number of years employed full -time with the some entity. LONG -TERM DEBT Debt with a maturity of more than one year after the date of issuance. M- MATCHING FUNDS Requirement that a grant recipient contribute resources to a program that equal or exceed a pre- determined percentage of amounts provided by the grantor. MATERIALS AND SUPPLIES One of five expenditure account categories used to account for articles and commodities which are consumed or materially altered when used, such as office supplies, operating supplies, and repair and maintenance supplies, as well as all items of expense to any person, firm, or corporation rendering a service in connection with repair, sale, or trade of such articles or commodities. MILL (LEVY) The property tax rate which is based on the valuation of property. A tax rate of one mill produces one dollar of taxes on each $1,000 of net assessed property valuation. MISCELLANEOUS REVENUE A revenue category that is comprised of revenue sources that do not fit the other categories of Taxes, Licenses and Permits, Intergovernmental Revenue, BUDGET FY 2020 - 2021 APPENDIX Page 189 CITY OF OWASSO Charges for Services, Investment Income, and Fines and Forfeitures. MODIFIED ACCRUAL BASIS The method of accounting underwhich expenditures other than accrued interest on general long -term debt are recorded at the time liabilities are incurred, and revenues are recorded when received in cash, except for material and /or available revenues, which should be accrued to reflect properly the taxes levied and the revenue earned. N— NET BUDGET The legally adopted budget, less all interfund transfers and inter - departmental charges. .M OBJECT OF EXPENDITURE An expenditure classification,.referring to the lowest and most detailed level of classification, such as utilities, office supplies, chemicals, or furniture. OBJECTIVE Something to be accomplished in specific, well- defined, and measurable terms, and that is achievable within a specific time frame. OBLIGATIONS Amounts which a government may be legally required to meet out of its resources. They include not only actual liabilities, but also encumbrances not yet paid. OWASSO PUBLIC GOLF AUTHORITY (OPGA) Trust authority formed by Council to oversee the operation of the Bailey Ranch Golf Course. OWASSO PUBLIC WORKS AUTHORITY (OPWA) Trust authority formed by Council to oversee water, refuse, and stormwater public works operations. OPERATING BUDGET This sets the plan for the day -to -day operations of the City. The City budgets operating funds annually, based on historical expenditures, priorities set forth by the elected officials, and economic conditions. Sales Tax Revenues and Utility BUDGET FY 2020 - 2021 APPENDIX Page 190 CITY OF OWASSO Billing Charges provide the majority of the resources available for use within the operating budget. OPERATING EXPENSES The cost of personnel, materials, services, and equipment required for a department to function. OPERATING REVENUE Funds that the government receives as income to pay for ongoing operations. It includes such items as taxes, fees from specific services, interest earnings, and grant revenues. Operating revenues are used to pay for day -to -day services. ORIGINAL BUDGET The adopted budget, as approved by the City Council before the start of a new fiscal year. OTHER SERVICES AND CHARGES One of five expenditure account categories used to account for the purchase of contractual services and other intangible products such as security, temporary employment, professional and landscaping services, leases,. utilities ;and communications, and employee education and travel. P— PART-TIME EMPLOYEE /POSITION An employee who works less than thirty -two (32) hours per week and, generally, does not receive benefits. PERSONAL SERVICES One of five expenditure account categories used to account for all costs related to compensating employees, including employee benefits such as pension, social security, uniform allowance, health insurance, workers' compensation, etc. PRIOR -YEAR ENCUMBRANCES Obligations from previous fiscal years in the form of purchase orders or contracts, which are chargeable to an appropriation, and for which a part of the appropriation is reserved. They cease to be encumbrances when the obligations are paid or otherwise terminated. PROJECT NUMBER Used to identify any special activity, especially where specific reporting BUDGET FY 2020 - 2021 APPENDIX Page 191 CITY OF OWASSO requirements exist regarding the activity. These numbers are always used with capital projects and grants. :a RESERVE RESERVE A portion of fund equity legally restricted for a specific purpose, or not available for appropriation and subsequent spending. It is normally a set aside of funds for emergencies or unforeseen expenditures not otherwise budgeted. RESOURCES Total amounts available for appropriation, including estimated revenues, fund transfers, and beginning balances. REVENUE The yield from sources of income (such as taxes, licenses, fines, etc.) that the City collects and receives for public use. Revenue increases the assets of a fund, while not increasing a liability. -REVENUE ESTIMATES, Projected revenue using both time series analyses and deterministic methods. S— SEASONAL EMPLOYEE /POSITION An employee hired during a peak period at an hourly rate (e.g. - Bailey Ranch Food & Beverage workers, Stormwater & Drainage Control workers, etc.). SHARED REVENUE Taxes collected by the state are distributed, in part, back to the cities within the state in proportion to their population. This apportionment is determined by the census conducted every ten years. Includes revenues such as the Alcoholic Beverage Tax, Gasoline Tax, and Tobacco Tax. SINKING FUND A fund established to pay for General Obligation Bond debt and judgments against the City. SITE -BASED BUDGETING A decentralized budget process, whereby budget preparation and development are based on individual departmental sites. BUDGET FY 2020 - 2021 APPENDIX Page 192 CITY OF OWASSO SOURCES OF REVENUE Revenues are classified according to their source or point of origin. SUPPLEMENTAL APPROPRIATION An additional appropriation made by the governing body after the budget year has started. T- TAX INCREMENT FINANCING (TIF) A financing tool whereby increases in sales and ad valorem taxes generated by redevelopment are available to partially fund the redevelopment. The City of Owasso created a TIF named Redbud District on December 20, 2016, for the purpose of redeveloping downtown. TAXES Compulsory charges levied by a government for the purpose of financing services performed for the common benefit of the people. This term does not include specific charges made against particular persons or property for current or permanent benefit, such as special assessments. Examples of fax revenues to the City of Owasso are franchise, sales, and use taxes. TRANSFERS IN /OUT Amounts transferred from one fund to another to comply with legal requirements or to assist in financing the services for the recipient fund. U- UNENCUMBERED BALANCE The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purposes. USE TAX Taxes paid in lieu of sales tax on goods originating outside Oklahoma but delivered for use within Oklahoma. USER CHARGES The payment of a fee for direct receipt of a public service by the party who benefits from the service. BUDGET FY 2020 - 2021 APPENDIX Page 193 CITY OF OWASSO v- VARIABLE COST A cost that increases /decreases with increases /decreases in the amount of service provided. BUDGET FY 2020 - 2021 APPENDIX Page 194 This page intentionally left blank 1�. REAL People • REAL Character • REAL Community