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Home My WebLink About2020.05.19_OPGA AgendaKEGEIVED PUBLIC NOTICE OF THE MEETING OF THE MAY 15 2020 OWASSO PUBLIC GOLF AUTHORITY (OPGA) City Clerk's Office Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Tuesday, May 19, 2020 - 6:30 pm Pursuant to the COVID -19 Pandemic and the immediate local health threats posed by such pandemic, the following procedural changes will apply for this meeting: • The meeting will be available for viewing through YouTube Live Stream. httips://www.youtube.com/channel/UCxIDXATOr7VRKOyo-Rdf2d 1 Q /live • The meeting will be audio recorded and available no later than the close of business on the following day at httr)s: / /cityofowasso.com /525 /Meeting -Audio • There will be no opportunity for citizen comment during this meeting. To address members of the Authority regarding any item listed on the agenda below, Citizens may submit questions /comments to the City Clerk, no later than 5:00pm on Tuesday, May 19, 2020, to be read into the record. Submit by phone 918- 376 -1577 or by email to istevens @citvofowasso.com. • Authority members participating remotely via Teleconferencing (Ttle 25, Ok. Stat. 307.1(C)(2)] - Chair Chris Kelley, Vice Chair Bill Bush, Trustee Doug Bonebrake, Trustee Lyndell Dunn, Trustee Kelly Lewis AGENDA 1. Call to Order - Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -May 5, 2020, and May 12, 2020, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date May 9, 2020 • Monthly Budget Status Report - April 2020 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and-Itie Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, May 1 12 A,/ � ujt Al ( i �� Z,� Julian M. Stevens, City Cl"rfc The City of Owasso encourages citizen participation. To request an accorq dation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowasso.com OWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY (OPWA) OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF JOINT REGULAR MEETING Tuesday, May 5, 2020 The Owasso City Council met in regular session on Tuesday, May 5, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, May 1, 2019. As a result of the COVID -19 Pandemic and the immediate local health threats posted by such pandemic, each member of the City Council /Authorities attended the meeting via teleconferencing and this meeting was available for public viewing through YouTube Live Stream. 1. Call to Order Mayor Chris Kelley called the meeting to order at 6:30pm. 2. Invocation The Invocation was offered by Warren Lehr. 3. Flag Salute None 4. Presentation of Character Trait of Alertness Chad Balthrop, Character Council Member, presented the character trait for the month of May. 5. Oath of Office Julie Lombardi administered the Oath of Office for Ward 3, City Councilor /Trustee Bill Bush and Ward 4, City Councilor /Trustee Lyndell Dunn. 6. Roll Call Present Absent Mayor /Chair - Chris Kelley via teleconference None Vice - Mayor /Vice Chair- Bill Bush via teleconference Councilor /Trustee - Doug Bonebrake via teleconference Councilor /Trustee - Lyndell Dunn via teleconference Councilor /Trustee - Kelly Lewis via teleconference A quorum was declared present. Staff: City Manager- Warren Lehr City Attorney - Julie Lombardi Election of Mayor /OPWA Chair /OPGA Chair Mayor /Chair Chris Kelley called for a nomination for the positions of Mayor /Chair. Mr. Bush moved to elect Chris Kelley to serve as Mayor /OPWA Chair /OPGA Chair, seconded by Mr. Bonebrake. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 Owasso City Council, OPWA, OPGA May 5, 2020 Page 2 8. Election of Vice Mayor /OPWA Vice Chair /OPGA Vice Chair Mayor /Chair Kelley called for a nomination for the positions of Vice Mayor /Vice Chair. Mr. Kelley moved to elect Bill Bush to serve as Vice Mayor /OPWA Vice Chair /OPGA Vice Chair, seconded by Mr. Dunn. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 9. Consideration and appropriate action relating to the COVID -19 Pandemic and local public health issues Mayor Kelley introduced Warren Lehr to present the item, and discussion was held. 10. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve City Council minutes - April 21, 2020, Regular Meeting; April 23, 2020, Emergency Meeting; April 28, 2020, Special Meeting B. Approve OPWA minutes - April 21, 2020 Regular Meeting C. Approve OPGA minutes - April 21, 2020 Regular Meeting D. Approve claims - City Council, OPWA, and OPGA E. Approve the 2020 Oklahoma Municipal Assurance Group (OMAG) ballot, casting votes for Pam Polk (City Manager, City of Collinsville), Justin Battles (Assistant City Manager, City of Mustang), Tim Lyon (City Manager, City of Midwest City); and authorize the Mayor to execute the official ballot on behalf of the City of Owasso F. Accept public infrastructure improvements of one sanitary sewer manhole, extension of three public fire lines, and hydrants for Owasso High School West Campus located at 8800 North 129th East Avenue G. Accept the 2019 Traffic Signal Modification Project and authorize final payment to Traffic & Lighting Systems, LLC, of Oklahoma City, Oklahoma, in the amount of $12,492.08 H. Accept the Tributary 5A Stormwater Project and authorize final payment to Native Plains Excavation & Contracting, LLC, of Bixby, Oklahoma, in the amount of $24,566.15 Mr. Bush moved, seconded by Mr. Dunn to approve the Consent Agenda with City Council claims totaling $749,785.96, Owasso Public Works Authority claims totaling $634,175.91, and Owasso Public Golf Authority claims totaling $24,421.55. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 11. Consideration and appropriate action relating to items removed from the Consent Agenda None 12. Report from City Manager Warren Lehr introduced Roger Stevens to provide the monthly Public Works project status report. 13. Report from City Att orney None 14. Report from City Councilors Mayor Kelley commented on the re- election of Councilors Bush and Dunn. Owasso City Council, OPWA, OPGA May 5, 2020 Page 3 15. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor /Chair acknowledged receipt of the following: • Health Care Self- Insurance Claims dated as of April 29, 2020 • General Fund Payroll Payment Report - pay period ending date April 25, 2020 • Owasso Public Works Authority Payroll Payment Report - pay period ending date April 25, 2020 • Owasso Public Golf Authority Payroll Payment Report - pay period ending date April 25, 2020 16. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 17. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:07 pm. Chris Kelley, Mayor /OPWA Chair /OPGA Chair Juliann M. Stevens, City Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, May 12, 2020 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, May 12, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, May 8, 2019. As a result of the COVID -19 Pandemic and the health threats posted by such pandemic, each member of the City Council /Authorities attended the meeting via teleconferencing and each meeting was available for public viewing through YouTube Live Stream. 1. Call to Order /Roll Call - Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Chris Kelley via teleconference None Vice - Mayor /Vice Chair- Bill Bush via teleconference Councilor /Trustee - Doug Bonebrake via teleconference Councilor /Trustee - Lyndell Dunn via teleconference Councilor /Trustee - Kelly Lewis via teleconference A quorum was declared present. 2. Consideration and appropriate action relating to the COVID-19 Pandemic and local public health issues Mayor Kelley presented the item and discussion was held. 3. Discussion relating to Community Development Items A. Request for Street and Utility Easement Closures - Kum N Go Store # 1858, located at 502 East 2 ^d Avenue (East 76th Street North) B. Request for Annexation (OA 20 -01) - 8.722 acres located at 12525 East 1 16th Street North C. Request for Final Plat - Brighton Park Phase 1, 3.43 acres located approximately % mile north of East 1061h Street North and west of Mingo Road D. Request for Final Plat - Parker Village, 57.54 acres located northeast of the East 1061h Street North and Garnett Road intersection Brian Dempster presented the items and discussion was held. It was further explained that these items would be placed on the May 19, 2020, City Council agenda for consideration and action. 4. Discussion relating to Human Resources Items A. Proposed FY 2020 -2021 contract with the Fraternal Order of Police, Lodge # 149 B. Ratification of the FY 2020 -2021 contract with the International Association of Fire Fighters, Local #2789 Michele Dempster presented the items and discussion was held. It was further explained that these items would be placed on the May 19, 2020, City Council agenda for consideration and action. 5. Presentation of the proposed FY 2020 -2021 Annual Operating Budget Warren Lehr and Linda Jones presented the item and discussion was held. It was further explained that the required public hearing would take place during the June 2, 2020, City Council meeting. Owasso City Council, OPWA & OPGA May 12, 2020 Page 2 6. Discussion relating to City Manager items A. Monthly sales tax report B. City Manager report Warren Lehr introduced Linda Jones to present item A and discussion was held. Mr. Lehr commented on National Police Week, National Public Works Week, the retirement of Assistant Fire Chief, Mark Stuckey, and advised mediation will be held Thursday May 14, 2020 in the City of Owasso vs. Keys Plus Properties, LLC case. 7. City Councilor /Trustee comments and inquiries None 8. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None The meeting adjourned at 7:07 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 5/19/2020 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK WALMART- SUPPLIES $29.29 CARTOPERATIONS -Total $29.29 AMERICAN BACTERIAL SOLUTIONS LLC POND TREATMENTS $550.00 ARUS GROUP LP WATER QUALITY TEST $51.69 CITY GARAGE LABOR/OVERHEAD - MAY, 202 $68.08 JPMORGAN CHASE BANK AMAZON- PRINTER $61.71 JPMORGAN CHASE BANK AMAZON- SUPPLIES $70.45 JPMORGAN CHASE BANK AMERICAN HOSE- COUPLIN $36.20 JPMORGAN CHASE BANK ATWOODS -PINS $39.95 JPMORGAN CHASE BANK BWI- FERTILIZER $325.04 JPMORGAN CHASE BANK BWI -PAINT $254.35 JPMORGAN CHASE BANK BWI - PREEMERGENT $338.10 JPMORGAN CHASE BANK GREEN ACRE - REFUND ($40.57) JPMORGAN CHASE BANK GREEN ACRE -SOIL $914.57 JPMORGAN CHASE BANK IMPERIAL SPORTS -UNIFO $48831 JPMORGAN CHASE BANK INNOVATIVE TURF -SUPPL $909.16 JPMORGAN CHASE BANK KEELING - VALVES $575.67 JPMORGAN CHASE BANK LAWSON PROD- REFUND ($689.46) JPMORGAN CHASE BANK LOCKE -PARTS $166.65 JPMORGAN CHASE BANK LOWES -NAILS $13.98 JPMORGAN CHASE BANK LOWES -RAKES $31.96 JPMORGAN CHASE BANK LOWES - SUPPLIES $79.59 JPMORGAN CHASE BANK MAIL THIS - SHIPPING $55.29 JPMORGAN CHASE BANK OREILLY- BATTERIES $6.99 JPMORGAN CHASE BANK OREILLY -EQUIP $54.98 JPMORGAN CHASE BANK OREILLY- FILTER $6.20 JPMORGAN CHASE BANK OREILLY -HOSES $73.12 JPMORGAN CHASE BANK P &K -HITCH $166.17 JPMORGAN CHASE BANK PRO TURF PROD - FILTERS $70.82 JPMORGAN CHASE BANK SITEONE - PLANTS $306.22 JPMORGAN CHASE BANK SYDNEY SOL -DUES $239.00 JPMORGAN CHASE BANK WILDSEED FARMS -SEEDS $133.90 JR SIMPLOT COMPANY SEAWEED EXTRACT $360.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $51.61 TCF NATIONAL BANK MAINT CART LEASE $1,163.13 UNIFIRST HOLDINGS LP ENV CHARGE $22.00 UNIFIRST HOLDINGS LP JANITORIAL $32.00 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $25.85 UNIFIRST HOLDINGS LP UNIFORM SERVICE $25.14 VERIZON WIRELESS WIRELESS CONNECTION $40.89 COURSE MAINT -Total $7,079.24 JPMORGAN CHASE BANK LOWES- CLEANER $56.80 1 Fund 55 OPGA Claims List - 5/19/2020 Vendor Name JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK Payable Description Payment Amount REASORS -HAND SANITIZE $26.10 SAMS- SANITIZER $6.98 SAMS- SUPPLIES $73.92 SYSCO- CLEANER $35.99 SYSCO - SUPPLIES $573.49 UNITED LINEN- RENTAL $116.24 WALMART - SUPPLIES $17.78 FOOD & BEV -Total $907.38 APS FIRECO TULSA VENT HOOD INSPECTION $289.75 AT &T LONG DISTANCE PHONE $4.19 AT&T LONG DISTANCE LONG DISTANCE PHONE $50.59 JPMORGAN CHASE BANK BROOKS- CLEANING $150.00 JPMORGAN CHASE BANK COX -CABLE $77.53 JPMORGAN CHASE BANK STANDLEY - PRINTING $10.21 OKLAHOMA STATE DEPT OF HEALTH FOOD LICENSE W/ BAR $335.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $185.87 GOLF ADMIN -Total $1,103.14 JPMORGAN CHASE BANK ACUSHNET- UNIFORM $183.69 GOLF SHOP -Total $183.69 BGR DAILY ACCT. REIMS GOLF PETTY CASH $1,823.20 JPMORGAN CHASE BANK CCSWB - BEVERAGES $317.84 JPMORGAN CHASE BANK IMPERIAL - COFFEE $107.80 JPMORGAN CHASE BANK SAMS -FOOD $618.42 JPMORGAN CHASE BANK SYSCO -FOOD $1,135.01 JPMORGAN CHASE BANK WALMART -BEER $81.48 JPMORGAN CHASE BANK WALMART -FOOD $197.26 NIKE USA, INC MERCHANDISE $1,287.03 OPGA -Total $5,568.04 OPGA -Total $14,870.78 OPGA Grand Total $14,870.78 E OWASSO PUBLIC GOLF AUTHORITY PAYROLLPAYMENTREPORT PAY PERIOD ENDING DATE 05/09/2020 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 9,018.93 12,249.10 605 Cart Operations 4,299.38 4,832.52 610 Golf Course Operations 12,421.97 18,098.70 670 Food & Beverage 3,091.00 4,664.71 690 General & Administration 3,564.45 5,106.99 FUND TOTAL 32,395.73 44,952.02 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2018 -2019 Budgetary Basis Statement of Revenues & Expenses As of April 30, 2020 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS -- food & beverage TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES MONTH TO -DATE $ 61,770 9,042 (6,176) 20,849 9,088 YEAR TO -DATE $ 394,945 113,281 (77,515) 115,531 95,273 (3,731) (47,755) $ 90,842 $ 593,761 (13,475) (12,716) (47,866) (9,890) (23,523) $ (107,471) (145,185) (107,353) (562,162) (102,501) (191,014) $ (1,108,214) BUDGET $ 492,510 146,433 (110,068) 132,610 131,399 (60,034) $ 732,850 $ (211,726) (114,398) (721,311) (134,805) (232,883) $ (1,415,123) OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (16,628) $ (514,453) $ (682,273) NONOPERATING REVENUES (EXPENSES): Transfer from General Transfer from OPWA Other revenues /(expenses) TOTAL NONOPERATING REVENUES (EXPENSES) NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING 28,292 $ 28,292 $ 11,663 $ 881,573 326,201 28,289 $ 1,236,063 $ 721,610 $ (65,414) $ 881,573 326,201 700 $ 1,208,474 $ 526,201 FUND BALANCE (Budgetary Basis) Beginning Balance (2,132,613) (2,132,613) Ending Balance $ (1,476,416) $ (1,606,412) PERCENT OF BUDGET 80.19% 77.36% 70.42% 87.12% 72.51% 79.55% 81.02% 68.57% 93.84% 77.94% 76.04% 82.02% 78.31% 100.00% 100.00% 4041.28% 102.28%