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Home My WebLink About1998.03.03_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, March 3, 1998 The Owasso City Council met in regular session on Tuesday, March 3, 1998 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 27, 1998. ITEM 1: CALL TO ORDER Mayor Barnhouse called the meeting to order at 7:20 p.m. ITEM 2: FLAG SALUTE The invocation was given during the Public Works Authority meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT Mary Lou Barnhouse, Mayor Tracy Standridge, Vice Mayor Denise Bode, Councilor Mark Wilken, Councilor ABSENT Michael Helm, Councilor STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of February 17, 1998 Regular Meeting. B. Approval of Claims. The consent agenda included minutes of the February 17, 1998 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $18,176.11; (2) Collision Self-Insurance $81.41; (3) Workers' Comp Self-Insurance Fund $2,330.63; (4) Ambulance Service Fund $2,040.29; (5) City Garage $3,738.61; (6) Capital Improvements $1,246.70; (7) Capital Projects Grant $4,750.00; (8) Bond Projects Fund $450.20; (9) Payroll $144,081.18; (10) City Garage Payroll $3,543.04. Dr Standridge moved, seconded by Dr Bode, to approve the consent agenda. AYE: Standridge, Bode, Wilken, Barnhouse NAY: None Motion carried 4-0. Owasso City Council March 3, 1998 ITEM 5: REQUEST BY CITIZEN TO ADDRESS THE CITY COUNCIL. Mr Eddie Boback addressed the Council with concerns about handicapped parking. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #98-02. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OW ASSO. OKLAHOMA. APPROVING THE INCURRENCE OF INDEBTEDNESS BY THE OW ASSO PUBLIC WORKS AUTHORITY (THE "AUTHORITY") IN CONNECTION WITH THE ISSUANCE OF ITS PUBLIC IMPROVEMENT REVENUE BONDS. SERIES 1998 (THE "BONDS"): PROVIDING THAT THE DECLARATION OF TRUST CREATING THE AUTHORITY IS SUBJECT TO THE PROVISIONS OF THE GENERAL BOND INDENTURE. AS SUPPLEMENTED AND AMENDED. AUTHORIZING THE ISSUANCE OF SAID BONDS: WAIVING COMPETITIVE BIDDING AND APPROVING THE PROCEEDINGS OF THE AUTHORITY PERTAINING TO THE SALE OF SAID BONDS: RATIFYING AND CONFIRMING A LEASE. AS HERETOFORE AMENDED (THE "LEASE") BETWEEN THE CITY OF OWASSO (THE "CITY") AND THE AUTHORITY WHEREBY THE CITY LEASES ITS WATER. SANITARY SEWER. GARBAGE AND TRASH COLLECTION SYSTEMS AND THE BAILEY RANCH GOLF CLUB TO THE AUTHORITY: APPROVING THE OFFICIAL STATEMENT PERTAINING TO SAID BONDS: ESTABLISHING THE CITY'S REASONABLE EXPECTATIONS WITH RESPECT TO THE ISSUANCE OF TAX-EXEMPT BONDS IN CALENDAR YEAR 1998: AND CONTAINING OTHER PROVISIONS RELATING THERETO. Mr Ray and Mr Keith McDonald presented the resolution, approving the incurring of indebtedness by the Owasso Public Works Authority in connection with the issuance of Series 1998 revenue bonds and containing other provisions relating to the issue. Dr Standridge moved, seconded by Dr Bode, to approve Resolution #98-02. AYE: Standridge, Bode, Wilken, Barnhouse NAY: None Motion carried 4-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF A FINAL PLAT FOR CAUDLE ESTATES. Mr Rooney presented the item. He said that the Planning Commission has reviewed the request for a final plat for Caudle Estates and recommends Council approval. Caudle Estates is located south and west of the southwest corner of E 96th St N and Garnett Rd, and contains 38 lots of 2 Owasso City Council March 3, 1998 approximately 11.34 acres. Dr Bode moved, seconded by Dr Standridge to approve the final plat for Caudle Estates. AYE: Bode, Standridge, Wilken, Barnhouse NAY: None Motion carried 4-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR AUDITING SERVICES FOR FY 1997-98 AND AUTHORIZATION FOR THE MAYOR TO EXECUTE SUCH AGREEMENT. Ms Bishop said that notices seeking proposals for audit service were sent to interested accounting firms in January. Six firms responded and were reviewed and evaluated. The RFP specified that the fee proposal include a total price for the audit for the 1997-98 fiscal year and each of the four succeeding fiscal years. Staff recommendation was based on evaluation criteria and client references, as well as the quoted fee. Mr Wilken moved, seconded by Dr Standridge, to approve a contract for auditing services for the fiscal year ending June 30, 1998 with the firm of Michael A Crawford Inc of Oklahoma City for a fee of $20,400. AYE: Wilken, Standridge, Bode, Barnhouse NA Y: None Motion carried 4-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOUEST TO DECLARE CERTAIN PROPERTY OBSOLETE OR SURPLUS TO THE NEEDS OF THE CITY. AND AUTHORIZE THE SALE THEREOF. Ms Worley presented the item, saying that the Owasso City Council accepted a grant from the Tulsa Area Agency on Aging for the purchase of a new commercial refrigerator for the Community Center. The old refrigerator needs to be disposed of, and the Owasso Senior Citizens Foundation has expressed a desire to have the refrigerator donated to their organization to be sold as a fundraiser. Because the City cannot legally donate to any group, it was suggested that the refrigerator be sold to the Foundation for a nominal amount. Mr Wilken moved, seconded by Dr Standridge, to declare a certain commercial refrigerator located at the Community surplus to the needs of the City and to authorize the sale of the refrigerator to the Owasso Senior Citizens Foundation for the sum of one dollar. 3 Owasso City Council March 3, 1998 AYE: Wilken, Standridge, Bode, Barnhouse NAY: None Motion carried 4-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF REPAIRS TO THE 1993 CHEVY SUBURBAN. Mr Ray presented the item. On January 8, 1998, the 1993 Chevy Suburban was damaged in a vehicle accident, with damage being sustained to the front of the vehicle. Price estimates for repair were obtained from Pruitt's Body Shop and Foster's Body Shop. The lowest estimate was $4477.44 from Pruitt's; however after the estimate was received, the Fire Department was notified that additional repairs would be necessary, bringing the cost for repairs to $5502.65. After the repairs are completed, new decals will have to be applied at a cost of approximately $600.00. Mayor Barnhouse asked if the Suburban would be utilized as a "take-home" vehicle in the future. Mr Ray said that it would not. Dr Bode moved, seconded by Dr Standridge, to authorize repairs to the 1993 Chevy Suburban, in the amount of $5502.65 to Pruitt's Body Shop, and authorization for payment. AYE: Bode, Standridge, Wilken, Barnhouse NAY: None Motion carried 4-0. ITEM 11: REPORT FROM CITY MANAGER Mr Ray reported that several of the Capital Improvement Projects have been initiated, and that the RFP for the computer upgrade is almost ready. He also said that steps have been taken for conflict resolution in the police department. ITEM 12: REPORT FROM CITY ATTORNEY No report. ITEM 13: REPORT FROM CITY COUNCILORS Vice Mayor Standridge thanked everyone for attending the Council meeting in response to his letter in the Owasso Reporter. He said that the letter did not represent the collective views of the Council, but were his own thoughts. 4 Owasso City Council ITEM 14: UNFINISHED BUSINESS None. ITEM 15: NEW BUSINESS None. ITEM 16: ADJOURNMENT March 3, 1998 Dr Standridge moved, seconded by Dr Bode, to adjourn. AYE: Standridge, Bode, Wilken, Barnhouse NAY: None Motion carried 4-0, and the meeting was adjourned at 7:55 p.m. 5