HomeMy WebLinkAbout1998.02.03_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, February 3, 1998
The Owasso City Council met in regular session on Tuesday, February 3, 1998 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 31, 1998.
ITEM 1:
CALL TO ORDER
Mayor Barnhouse called the meeting to order at 7:02 p.m.
ITEM 2:
INVOCATION
The invocation was offered by Pastor Jerry Eperson, Church of God of Prophecy.
ITEM 3:
FLAG SALUTE
Councilor Denise Bode led in the flag salute.
ITEM 4:
ROLL CALL
PRESENT
Mary Lou Barnhouse, Mayor
Tracy Standridge, Vice Mayor
Denise Bode, Councilor
Mark Wilken, Councilor
ABSENT
Michael Helm, Councilor
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of January 20, 1998 Regular Meeting and
January 29, 1998 Special Meeting.
B. Approval of Claims.
C. Action Relating to Ordinance #565, an Ordinance Providing for the
Rezoning of a 1.04 Acre Tract, More or Less, Located North of East 86th
St N, Directly East of the Bank of the Lakes Property; from OL (Office
Light) to CS (Commercial Shopping Center).
D. Action Relating to Ordinance #566, an Ordinance Providing for the
Rezoning of Lots 3,4, & 5, and Reserve Area "A" of Forrest Drive
Industrial Park, Located West of the Owasso Expressway; from IL (Light
Industrial) to CG (Commercial General).
Owasso City Council February 3, 1998
E. Action Relating to Ordinance #567, an Ordinance Providing for the
Rezoning of a 93.143 Acre Tract, More or Less, Located South of East
86th St N Between North 129th E Ave and North 145th E Ave, from RD
(Residential Duplex), RS-3 (Residential Single-Family High Density), and
RS-2 (Residential Single-Family Medium Density) to RM-l (Residential
Multi-Family Low Density).
F. Action Relating to Ordinance #568, an Ordinance Providing for the
Rezoning of a 149.647 Acre Tract, More or Less, Located South of East
86th St N Between North 129th E Ave and North 145th E Ave; from RS-
3 (Residential Single-Family High Density), RS-2 (Residential Single-
Family Medium Density), and RE (Residential Estates) to OM (Office
Medium) .
The consent agenda inclu~ed minutes of the January 20, 1998 regular meeting and January 29,
1998 special meeting, by reference made a part hereto. Item B on the consent agenda included
the following claims: (1) General Fund $22,267.06; (2) Workers' Comp Self-Insurance Fund
$2,420.26; (3) Ambulance Service Fund $679.93; (4) City Garage $4,899.47; (5) Interfund
Transfers $33,995.08; (6) Payroll $136,126.67; (7) City Garage Payroll $4,527.22. Item C
requested approval of Ordinance #565, relating to a rezoning and formally adopting the City
Council's action of January 20, 1998. Item D requested approval of Ordinance #566, relating
to a rezoning and formally adopting the City Council's action of January 20, 1998. Item E
requested approval of Ordinance #567, relating to a rezoning and formally adopting the City
Council's action of January 20, 1998. Item F requested approval of Ordinance #568, relating
to a rezoning and formally adopting the City Council's action of January 20, 1998. Item G
requested approval of Ordinance #569, relating to a rezoning and formally adopting the City
Council's action of January 20, 1998. Item H requested approval of Ordinance #570, relating
to a Planned Unit Development and formally adopting the City Council's action of January 20,
1998. Dr Bode moved, seconded by Mr Wilken, to approve the consent agenda.
AYE: Bode, Wilken, Standridge, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 6:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
~Vi.ARDOF I} CQNTRACTEOR$TREETREPAIRSAND MODIFICATIONS
AT VARIOUS LOCATIONS WITHIN THE CITY OF OWASSO.
Mr Lutz said that bids were opened on January 8, 1988 for FY 1997-98 street repair projects,
with a total of four bids being received. The apparent low bidder submitted a bid of
$127,617.70, however, an analysis of the bid indicated that the prices for traffic control during
construction exceeded what is normally charged for traffic control devices. The City Attorney
advised that the prices could be negotiated to rectify the difference. The apparent low bidder
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Owasso City Council
February 3, 1998
agreed to lower the unit prices for traffic control devices, reducing the bid to $107,029.70.
Procedurally, the contract must be awarded at the original bid price and a change order issued
reducing the contract amount (see item #7). Dr Standridge moved, seconded by Dr Bode, to
award a contract for street repairs and modifications to Newman Contracting, Glenpool, OK in
the amount of $127,617.70, and authorize the mayor to execute the documents.
AYE: Standridge, Bode, Wilken, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 7:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE
ORDER #1. A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY
OF OWASSO AND NEWMAN CONTRACTING FOR FY 1997-98 STREET
REPAIRS.
As stated in the previous item, Change Order #1 will lower the unit prices for control devices
and reduce the contract amount with Newman Contracting. Dr Bode moved, seconded by Mr
Wilken, to approve Change Order #1 to a contract between the City of Owasso and Newman
Contracting for FY 1997-98 street repairs, lowering the unit prices for traffic control devices
and reducing the contract amount by $20,588 to $107,029.70.
Dr Bode moved, seconded by Mr Wilken, to approve
AYE: Bode, Wilken, Standridge, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 8:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR ENGINEERING DESIGN SERVICES AT
THE HIGHWAY 169 AND 76TH ST N INTERCHANGE.
Mr Carr said that representatives of the City and ODOT met in June 1997 to discuss
improvements at the intersection of U.S. Highway 169 and 76th St N. A project was proposed
to realign the entrance/exit ramps and service roads at the interchange and relocate signalization.
Project design, right-of-way acquisition and utility relocation are the responsibility of the City
of Owasso, with funds for the engineering included in the FY 1997-98 Capital Improvement
Fund budget in the amount of $100,000. Ten firms responded to the request for qualifications.
These were reviewed and the four most "qualified and highly responsive finns" were asked to
submit a detailed scope of services and a proposed fee. An evaluation of the submittals placed
CH2M Hill as the top-ranked firm. Their fee proposal exceeded the budgeted amount, and
negotiations were conducted to reduce that fee. Representatives CH2M Hill agreed to a fee
reduction and an agreement has been drafted and reviewed by the City Attorney. Dr Bode
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Owasso City Council
February 3, 1998
moved, seconded by Dr Standridge, to award a contract for engineering design services related
to Highway 169 and 76th St N interchange improvements, to CH2M Hill Inc, Tulsa, Ok in the
amount of $99,729, and authorize the mayor to execute the agreement.
AYE: Bode, Standridge, Wilken, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 9:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REOUEST FOR COUNCIL APPROVAL OF AMENDMENTS TO THE FY
1997-98 CAPITAL IMPROVEMENTS FUND AND GENERAL FUND
BUDGETS.
Ms Bishop presented the item relating to a budget for the computerization project. The FY
1997-98 Capital Improvements Fund Budget contains $625,000 for a computerization project.
An Information Systems Director has been hired for the project, with salaries and benefits to be
paid from the Managerial Department budget. Funds need to be transferred from the
computerization project budget to reimburse those expenses. Projected funding for this position
for the remainder of the fiscal year is $30,000. Mr Wilken moved, seconded by Dr Standridge,
to approve an amendment to the Capital Improvements Fund Budget decreasing the expenditure
for the computerization project by $30,000 and increasing a transfer to the General Fund by
$30,000; and an amendment to the General Fund Budget increasing the expenditure for the
Managerial Department Personal Services by $30,000 and increasing a transfer from the Capital
Improvements Fund by $30,000.
AYE: Wilken, Standridge, Bode, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 10:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO COUNCIL
AUTHORIZATION OF A BOND PROJECTS FUND AND APPROVAL OF A
PROJECT-LENGTH BUDGET AND A 1997-98 FISCAL YEAR BUDGET FOR
THAT FUND.
Ordinance #553, approved by the citizens of Owasso on October 14, 1997, amended the sales
tax ordinance and approved additional projects. A proposed Bond Projects Fund, including a
project-length budget and a fiscal year budget, is requested.
Mr Wilken moved, seconded by Dr Bode, to authorize a Bond Projects Fund to be used to
account for the construction of all projects approved by the October 1997 election and approval
of a project-length budget and a current fiscal year budget.
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Owasso City Council
February 3, 1998
AYE: Wilken, Bode, Standridge, Barnhouse
NA Y: None
Motion carried 4-0.
ITEM 11:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO COUNCIL
APPROVAL OF AMENDMENTS TO THE FY 1997-98 CAPITAL
IMPROVEMENTS FUND AND GENERAL FUND BUDGETS.
Dr Standridge moved, seconded by Dr Bode, to approve an amendment to the Capital
Improvements Fund budget wherein the appropriation for the City Hall Renovation and 86th St
N & Main Intersection Projects are decreased by $269,000 and a transfer to the Bond Projects
Fund is increased by $269,000; and an amendment to the General Fund Budget wherein the
appropriation to the Engineering Department Personal Services is increased by $30, 100 and a
transfer from the Bond Projects Fund is increased by $30,100.
AYE: Standridge, Bode, Wilken, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 12:
REPORT FROM CITY MANAGER
Mr Ray announced that a Parking Ordinance Review Committee has been formed and will begin
meeting in the near future to review parking ordinances. Members of the committee are
Councilor Michael Helm, representing the City Council; Bob Randolph, representing the
Planning Commission; Kim Brimer, representing citizens; Dr Mark Argo, representing the
business community; Randy Cunningham, representing the Police Department; Ted McCord,
representing Code Enforcement; and Tim Rooney and Marsha Hensley staffing the committee.
ITEM 13:
REPORT FROM CITY ATTORNEY
No report.
ITEM 14:
REPORT FROM CITY COUNCILORS
Mayor Barnhouse introduced Boy Scout Troop #44, and thanked them for attending the meeting.
ITEM 15:
UNFINISHED BUSINESS
John Groth asked when public hearings will be held on the Main Street project. Mr Ray said
that those hearings are targeted to begin at the end of February. Mr Groth also asked if
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Owasso City Council
February 3, 1998
temporary repairs will be made to Main Street. Mr Carr answered that there will be temporary
repairs made to Main Street.
ITEM 16:
NEW BUSINESS
None.
ITEM 17:
ADJOURNMENT
Dr Bode moved, seconded by Dr Standridge, to adjourn.
AYE: Bode, Standridge, Wilken, Barnhouse
NA Y: None
Motion carried 4-0, and the meeting was adjourned at 7:31 p.m.
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