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2020.06.02_Joint Meeting Agenda_CC_OPWA_OPGA
PUBLIC NOTICE OF A REGULAR JOINT MEETING OF THE OWASSO CITY COUNCIL / OWASSO PUBLIC WORKS AUTHORITY (OPWA) / OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, June 2, 2020 - 6:30 pm Pursuant to the COVID -19 Pandemic and the local health threats posed by such pandemic, the following procedural changes will apply for this meeting: The meeting will be available for viewing through YouTube Live Stream. htfr)s://www.youfube.com/channel/UCxipXATOr7VRKOyo-Rdf2dlQ/Iive AGENDA 1. Call to Order Mayor / Chair Chris Kelley 2. Invocation 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Flexibility Michele Dempster, Character Council Member RECEIVED S MAY 2 9 2020 City Clerk's Office 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council / Authority to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve City Council minutes - May 19, 2020, Regular Meeting B. Approve OPWA minutes - May 19, 2020, Regular Meeting C. Approve OPGA minutes - May 19, 2020, Regular Meeting D. Approve claims - City Council, OPWA, and OPGA E. Accept a grant from Oklahoma Municipal Assurance Group in the amount of $5,000.00 and approve a budget amendment in the General Fund increasing the estimated revenue and appropriation for expenditures by $5,000.00 F. Accept public infrastructure improvements of a water line, two concrete approaches, and sidewalk for the Owasso Public Schools Education Services Center located at 1501 North Ash Street G. Authorization to submit a request to the Tulsa County Vision Authority to amended the Vision 2025 Capital Improvement Agreements for the Community Center Outdoor Classroom and Gathering Area Project and Owasso Events Facilities - Sports Park Project #2 by extending the expiration term for each agreement 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. PUBLIC HEARING - The City Council will conduct a public hearing for the purpose of receiving citizen input relating to the proposed FY 2020 -2021 Annual Operating Budget Warren Lehr Joint Meeting City Council, OPWA, OPGA June 2, 2020 Page 2 9. Consideration and appropriate action relating to the acquisition of right -of -way and easement for the East 116th Street North from Mingo to Garnett Road Roadway Improvement Project Roger Stevens Staff recommends authorization for payment to Dale W. Baker, in the amount of $60,417.45, for the acquisition of right -of -way, easement, and compensation for damages at 11607 North 101st East Avenue. 10. Report from City/ Authority Manager • Monthly Public Works Project Status Report 11. Report from City / Authority Attorney 12. Report from City Councilors / Trustees 13. Official Notices to Council / Authority (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Health Care Self- Insurance Claims —dated as of May 28, 2020 • General Fund Payroll Payment Report - pay period ending date May 23, 2020 • OPWA Payroll Payment Report -pay period ending date May 23, 2020 • OPGA Payroll Payment Report - pay period ending date May 23, 2020 14. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 15. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing personnel matters relating to the City Attorney and the City Manager as provided for in Title 25, O.S. § 307(B)(1) Mayor / Chair Chris Kelley 16. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, May 29, 2020. M. Stevens, The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to isteven5@cifyofowosso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, May 19, 2020 The Owasso City Council met in regular session on Tuesday, May 19, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, May 15, 2020. As a result of the COVID- 19 Pandemic and the immediate local health threats posted by such pandemic, each member of the City Council attended the meeting via teleconferencing and this meeting was available for public viewing through YouTube Live Stream, 1. Call to Order Mayor Chris Kelley called the meeting to order at 6:30pm. 2. Invocation The Invocation was offered by Warren Lehr, City Manager. 3. Roll Call Present Absent Mayor- Chris Kelley via teleconference None Vice -Mayor - Bill Bush via teleconference Councilor- Doug Bonebrake via teleconference Councilor - Lyndell Dunn via teleconference Councilor- Kelly Lewis via teleconference (joined the meeting at 6:35 pm) A quorum was declared present via teleconference [Title 25, Ok. Stat. 307.1(C) (2)]. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - May 5, 2020, and May 12, 2020, Regular Meetings B. Approve claims Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda, as presented, with claims totaling $359,651.90. YEA: Bonebrake, Bush, Dunn, Kelley NAY: None Motion carried: 4 -0 5. Consideration and appropriate action relating to items removed from the Consent Agenda None 6. Consideration and appropriate action relating to Ordinance 1164 and Ordinance 1165, closing to the public use certain street and utility easements for the Kum N Go Store #1858, located at 502 East 2nd Avenue (East 76th Street North) Karl Fritschen presented the item, recommending adoption of Ordinance 1164 and Ordinance 1165. Owasso City Council May 19, 2020 Page 2 There were no citizen comments submitted to the City Clerk. After discussion, Mr. Bonebrake moved, seconded by Mr. Bush to adopt Ordinances 1 164 and 1165, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 Consideration and appropriate action relating to Ordinance 1166, for the annexation of approximately 8.722 acres located at 12525 East 116th Street North Karl Fritschen presented the item, recommending adoption of Ordinance 1166. There were no citizen comments submitted to the City Clerk. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to adopt Ordinance 1166, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 8. Consideration and appropriate action relating to a Final Plat for Brighton Park Phase I, located approximately a 72 mile north of East 106th Street North and west of Mingo Road Karl Fritschen presented the item, recommending approval of the Final Plat for Brighton Park Phase I. There were no citizen comments submitted to the City Clerk. After discussion, Ms. Lewis moved, seconded by Mr. Bonebrake to approve the Final Plat, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 9. Consideration and appropriate action relating to a Final Plat for Parker Village, located northeast of the East 106th Street north and Garnett Road intersection. Karl Fritschen presented the item, recommending approval of the Final Plat for Parker Village. There were no citizen comments submitted to the City Clerk. After discussion, Ms. Lewis moved, seconded by Mr. Bonebrake to approve the Final Plat, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to bids received for the Owasso Police Department Firearms Range Observation Tower Project Scott Chambless presented the item, recommending to reject all bids received for the project. Staff will revise the bid specifications and re- submit the project for bidding at a future date. There were no citizen comments submitted to the City Clerk. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to reject all bids, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 11. Consideration and appropriate action relating to a contract with the Fraternal Order of Police (FOP) Lodge #149 for FY 2020 -2021 Michele Dempster presented the item, recommending approval of the FY 2020 -2021 contract between the City of Owasso and the Fraternal Order of Police, Lodge # 149, and authorization for the Mayor to execute the contract. Owasso City Council May 19, 2020 Page 3 There were citizen comments submitted to the City Clerk After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve the contract and authorize signature, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 12. Consideration and appropriate action relating to a contract with the International Association of Firefighters (IAFF) Local #2789 for FY 2020 -2021 Michele Dempster presented the item, recommending ratification of the FY 2020 -2021 contract between the City of Owasso and the International Association of Firefighters, Local #2789, and authorization for the Mayor to execute the contract. There were no citizen comments submitted to the City Clerk. After discussion, Mr. Bush moved, seconded by Ms. Lewis to ratify the contract and authorize signature, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 13. Report from City Manager Warren Lehr reported on in- person City Council Meetings to resume in June, and closure of City offices in observance of Memorial Day. 14. Report from City Attorney None 15. Report from City Councilors Mayor Kelley commented on the COVID -19 Pandemic. 16. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report - pay period ending date May 9,2020 • Health Care Self- Insurance Claims - dated as of May 14, 2020 • Monthly Budget Status Report April 2020 • Red Flag Policy Annual Report dated May 1, 2020 17. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 18. Adjournment Mr. Bush moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:07 pm. Chris Kelley, Mayor Juliann M. Stevens, City Clerk OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING Tuesday, May 19, 2020 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, May 19, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, May 15, 2020. As a result of the COVID -19 Pandemic and the immediate local health threats posted by such pandemic, each member of the Authority attended the meeting via teleconferencing and this meeting was available for public viewing through YouTube Live Stream. 1. Call to Order Chair Chris Kelley called the meeting to order at 7:07 pm. 2. Roll Call Present Absent Chair- Chris Kelley via teleconference None Vice Chair - Bill Bush via teleconference Trustee - Doug Bonebrake via teleconference Trustee - Lyndell Dunn via teleconference Trustee - Kelly Lewis via teleconference A quorum was declared present via teleconference [Title 25, Ok. Stat. 307.1(C)(2)] Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - May 5, 2020, and May 12, 2020, Regular Meetings B. Approve claims Mr. Bush moved, seconded by Mr. Bush to approve the Consent Agenda, as presented, with claims totaling $328,028.82. YEA: Bonebrake, Dunn, Bush, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report - pay period ending date May 9, 2020 • Monthly Budget Status Report - April 2020 Owasso Public Works Authority May 19, 2020 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Dunn, Bush, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:09 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, May 19, 2020 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, May 19, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, May 15, 2020. As a result of the COVID -19 Pandemic and the immediate local health threats posted by such pandemic, each member of the Authority attended the meeting via teleconferencing and this meeting was available for public viewing through YouTube Live Stream. 1. Call to Order Chair Chris Kelley called the meeting to order at 7:09 pm. 2. Roll Call Present Absent Chair - Chris Kelley via teleconference None Vice Chair- Bill Bush via teleconference Trustee - Doug Bonebrake via teleconference Trustee - Lyndell Dunn via teleconference Trustee - Kelly Lewis via teleconference A quorum was declared present via teleconference [Title 25, Ok. Stat. 307.1(C) (2)]. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - May 5, 2020, and May 12, 2020, Regular Meetings B. Approve claims Ms. Lewis moved, seconded by Mr. Bonebrake to approve the Consent Agenda, as presented, with claims totaling $14,870.78. YEA: Bonebrake, Dunn, Bush, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report -pay period ending date May 9, 2020 • Monthly Budget Status Report - April 2020 Owasso Public Golf Authority May 19, 2020 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Adjournment Mr. Bush moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Dunn, Bush, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:11 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk Claims List - 6/2/2020 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK AMAZON -MASKS $173.94 JPMORGAN CHASE BANK AMAZON -PPE $125.89 JPMORGAN CHASE BANK WALMART - SUPPLIES $14.07 MEDLINE INDUSTRIES INC SUPPLIES $466.17 TREASURER PETTY CASH PROTECTIVE MASK $150.00 FEMA COVID -19 -Total $930.07 AEP /PSO ELECTRIC USE $131.67 GEN ANIMAL CONTROL -Total $131.67 AEP /PSO ELECTRIC USE $20.41 BILLY BASORE TOP SOIL FOR CEMETERY INV $65.00 JPMORGAN CHASE BANK BROWN FARMS -SOD $302.00 JPMORGAN CHASE BANK GRAINGER -MATS $2,786.40 JPMORGAN CHASE BANK LOWES- MATERIALS $136.22 JPMORGAN CHASE BANK LOWES- SUPPLIES $18.78 JPMORGAN CHASE BANK P &K- TILLER $349,99 UNIFIRST HOLDINGS LP UNIFORM SERVICE $19.32 GEN CEMETERY -Total $3,698.12 JPMORGAN CHASE BANK AMAZON- SUPPLIES $86.49 GEN COMM CTR DONATIONS -Total $86.49 AEP IPSO ELECTRIC USE $353.32 JPMORGAN CHASE BANK PAM DIST -DVR $338.00 GEN COMMUNITY CENTER -Total $691.32 HAROLD RANDALL PINNEY MOWING $200.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $2.84 KENNETH LIVINGSTON MOWING $300.00 TREASURER PETTY CASH LIC RENEW - SHAMPANG $70.00 GEN COMMUNITY DEVELOPMENT - Total $572,84 JPMORGAN CHASE BANK ECONOMIST -SUB RENEW $205.00 JPMORGAN CHASE BANK EVENTBRITE -REF FEE $23.08 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $33.21 GEN ECONOMIC DEV -Total $261.29 AEPIPSO ELECTRIC USE $74.80 JPMORGAN CHASE BANK INTERSTATE -SIREN BATT $1,212.00 GEN EMERG PREPAREDNESS -Total $1,286.80 UNIFIRST HOLDINGS LP UNIFORM SERVICE $13.80 UNITED STATES CELLULAR PW MONTHLY CELL PHONE INV $43.50 CORPORATION GEN ENGINEERING -Total $57.30 JPMORGAN CHASE BANK INTERSTATE - SUPPLIES $13.70 OKLAHOMA STATE UNIVERSITY TRAINING $140.00 1 Claims List - 6/2/2020 Fund Vendor Name Payable Description Payment Amount O7 GENERAL SUMNERONE INC COPIER SERVICE $45.00 GEN FINANCE -Total $198.70 JPMORGAN CHASE BANK SAMS- SUPPLIES $245.38 GEN FIRE SERVICES -Total $245.38 AEP IPSO ELECTRIC USE $2,009.34 GRAND GATEWAY ECO. DEV. ASSC, PELIVAN TRANSIT SERVICES $5,100.00 JPMORGAN CHASE BANK SUNDANCE - SUPPLIES $71.50 MAILROOM FINANCE INC POSTAGE $1,000.00 RICOH USA, INC DOWNSTAIRS COPIER RENTAL $209.46 RICOH USA, INC. (DOWNSTAIRS) COPIER SERVI $190.88 TULSA WORLD ORDINANCE FILING $61.56 GEN GENERAL GOVERNMENT -Total $8,642.74 AEPIPSO ELECTRIC USE $54.30 JPMORGAN CHASE BANK SUNDANCE- SUPPLIES $29.49 GEN HISTORICAL MUSEUM -Total $83,79 AMERICANCHECKED, INC ATTN: BILLING BACKGROUND CHECKS FOR $616.10 202 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $23.29 GEN HUMAN RESOURCES -Total $639.39 AT&T MOBILITY PUBLIC SAFETY WIRELES $80.08 JPMORGAN CHASE BANK COX - SERVICE $1,290.36 JPMORGAN CHASE BANK GODADDY.COM -RENEW FEE $138.05 UNDERWRAPS IT- VEHICLE LOGO $225.00 GEN INFORMATION TECH -Total $1,733,49 JPMORGAN CHASE BANK INT'L INSTITUTE -TRAIN $600.00 JPMORGAN CHASE BANK MEETING EXPENSE $44.40 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $9.78 GEN MANAGERIAL -Total $654.18 AEP /PSO ELECTRIC USE $1,180.51 FREDRICK COSTIN JR MOWING $1,491.00 JPMORGAN CHASE BANK CORNERSTONE -PARTS $35.57 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $74.97 JPMORGAN CHASE BANK LOWES- SUPPLIES $37.42 PLAY BY DESIGN, INC. REPAIR $3,600.00 ROGERS COUNTY RURAL WATER CENTENNIAL PARK WATER $316.83 DISTRICT SER UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $33.24 VERDIGRIS VALLEY ELECTRIC COOP PARKS ELECTRIC $52.26 WASHINGTON CO RURAL WATER MCCARTY PARK WATER $546.40 DISTRICT SERVIC GEN PARKS -Total $7,368.20 V, Claims List - 6/2/2020 Fund Vendor Name Payable Description Payment Amount 01 GENERAL AEP /PSO ELECTRIC USE $211.45 GEN POLICE COMMUNICATIONS -Total $211.45 JPMORGAN CHASE BANK ATWOODS -BAR OIL $29.98 JPMORGAN CHASE BANK ATWOODS -BROOM $17.99 JPMORGAN CHASE BANK ATWOODS -CORDS $19.92 JPMORGAN CHASE BANK ATWOODS- MATERIALS $54.83 JPMORGAN CHASE BANK ATWOODS -TRASH BAGS $29.98 JPMORGAN CHASE BANK CORNERSTONE -TOOLS $233.27 JPMORGAN CHASE BANK HARD HAT SAFETY -PPE $60.00 JPMORGAN CHASE BANK KUBOTA -BELT $74.46 JPMORGAN CHASE BANK LOWES -POST $39.98 JPMORGAN CHASE BANK MAXWELL -RAKE $30.68 JPMORGAN CHASE BANK NEW HOLLAND -CABLE $48.16 JPMORGAN CHASE BANK PHILLIPS 66 -FUEL $18.59 JPMORGAN CHASE BANK QUIKSERVICE- MATERIALS $353.80 JPMORGAN CHASE BANK TRACTOR SPLY- STRAPS $57.97 SPIRIT LANDSCAPE MANAGEMENT LLC MONTHLY LANDSCAPE MAINT - $410.00 SPIRIT LANDSCAPE MANAGEMENT LLC MONTLY LANDSCAPE MAINT - $216.25 UNIFIRST HOLDINGS LP UNIFORM SERVICE $129.00 GEN STORMWATER -Total $1,824.86 DALE & LEES SERVICE, INC REPL HVAC UNIT $4,664.00 JPMORGAN CHASE BANK ALARM BILL SVC - MONITO $90.00 JPMORGAN CHASE BANK CAMFIL- FILTERS $171.66 JPMORGAN CHASE BANK LOCKE -AIR FILTERS $26.01 JPMORGAN CHASE BANK LOWES -DESK SHIELD $9.96 JPMORGAN CHASE BANK LOWES -HOSE $9,98 JPMORGAN CHASE BANK LOWES- MATERIALS $58.59 JPMORGAN CHASE BANK LOWES- SUPPLIES $22.15 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $5.00 JPMORGAN CHASE BANK SUNDANCE- REFUND ($1.25) JPMORGAN CHASE BANK SUNDANCE- SUPPLIES $46.18 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES $23.60 GEN SUPPORT SERVICES -Total $5,125.88 TREASURER PETTY CASH REF PARK FEE - COOPER $30.00 GENERAL -Total $30.00 GENERAL -Total $34,473.96 20 AMBULANCE SERVICE JPMORGAN CHASE BANK BOUND TREE - REGULATOR $216.18 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES $1,005.38 JPMORGAN CHASE BANK CAP WASTE SOL -SVC $80.00 JPMORGAN CHASE BANK FULLERTON- OXYGEN $258.00 3 Claims List - 61212020 Fund Vendor Name Payable Description Payment Amount 20 AMBULANCE SERVICE JPMORGAN CHASE BANK FULLERTON- RENTAL $469.00 JPMORGAN CHASE BANK HENRY SCHEIN- REFUND ($5.46) JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES $3,342.64 JPMORGAN CHASE BANK HOME DEPOT - RETURN ($1.33) JPMORGAN CHASE BANK KATOM -ICE MACHINE $3,271.69 JPMORGAN CHASE BANK KNOX- MOUNTING PLATES $165.00 JPMORGAN CHASE BANK LAERDAL MED- SUPPLIES $52.95 JPMORGAN CHASE BANK LIFE ASSIST - SUPPLIES $2,715.01 JPMORGAN CHASE BANK LOWES- SUPPLIES $1166 JPMORGAN CHASE BANK MEDLINE- SUPPLIES $1,310.30 JPMORGAN CHASE BANK NAT'L REGIS -LIC FEE $25.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $70.51 JPMORGAN CHASE BANK OREILLY - HEADLIGHT $14.84 JPMORGAN CHASE BANK S ANESTHESIA- SUPPLIES $678.95 JPMORGAN CHASE BANK TELEFLEX- SUPPLIES $2,023.40 JPMORGAN CHASE BANK ULINE -PARTS BIN $93.23 JPMORGAN CHASE BANK ULINE- SUPPLIES $98.10 JPMORGAN CHASE BANK W &B SVC -A/C $2,642.54 JPMORGAN CHASE BANK ZOLL- SUPPLIES $6,236.01 MEDLINE INDUSTRIES INC SUPPLIES $18628 AMBULANCE -Total $24,960.88 AMBULANCE SERVICE -Total $24,960.88 21 E -911 INCOG -E911 E911 ADMIN SVC FEES $7,812.31 E911 COMMUNICATIONS -Total $7,812,31 E -911 -Total $7,812.31 25 HOTEL TAX AEPIPSO ELECTRIC USE $20.41 JPMORGAN CHASE BANK GREAT SOUTHERN -MAINT $750.00 HOTEL TAX ECON DEV -Total $770.41 HOTEL TAX - Total $770.41 27 STORMWATER MANAGEMENT AEP IPSO ELECTRIC USE $293.65 JPMORGAN CHASE BANK ATWOODS - SUPPLIES $129.90 JPMORGAN CHASE BANK CORE &MAIN -HOOKS $68.00 JPMORGAN CHASE BANK DEQ- PERMIT FEE $748.11 LOT MAINTENANCE OF OKLAHOMA, INC. MOWING $823.02 UNIFIRST HOLDINGS LP UNIFORM SERVICE $12.46 UNITED STATES CELLULAR PW MONTHLY CELL PHONE INV $29.53 CORPORATION STORMWATER- STORMWATER -Total $2,104.67 STORMWATER MANAGEMENT -Total $2,104.67 34 VISION TAX GLENN W BACKHUS ROW /EASEMENT ACQUISITION $7.125.00 E Claims List - 6/2/2020 Fund Vendor Name Payable Description Payment Amount 34 VISION TAX VSN RECAP MINGO TO GARNET -Total $7,125.00 VISION TAX -Total $7,125.00 37 SALES TAX FIRE AEP /PSO ELECTRIC USE $3,942.88 DEAKINS KEITH J TUITION REIMB $675.30 JPMORGAN CHASE BANK A -1 APPLIANCE -SVC $425.00 JPMORGAN CHASE BANK AMAZON - BRUSHES $188.39 JPMORGAN CHASE BANK AMAZON- MATERIALS $17.57 JPMORGAN CHASE BANK AMAZON- SUPPLIES $119.68 JPMORGAN CHASE BANK ATWOODS- SUPPLIES $43.48 JPMORGAN CHASE BANK CORNERSTONE -BLADE $45.98 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $29.85 JPMORGAN CHASE BANK EMTEC -PEST CONTROL $395.00 JPMORGAN CHASE BANK HOME DEPOT - SHELVING $109.00 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $110.71 JPMORGAN CHASE BANK HOME DEPOT -TOOL BOX $29.00 JPMORGAN CHASE BANK IMAGENET- COPIER LEASE $440.17 JPMORGAN CHASE BANK INTERSTATE- BATTERY $215.00 JPMORGAN CHASE BANK LOCKE- REPAIR PARTS $42.21 JPMORGAN CHASE BANK LOWES- REPAIR PARTS $146.30 JPMORGAN CHASE BANK LOWES -TARP $26.98 JPMORGAN CHASE BANK LOWES -TOOLS $24.98 JPMORGAN CHASE BANK MAIL THIS - POSTAGE $6.50 JPMORGAN CHASE BANK NORTHERN SAFETY -PARTS $184.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $57.79 JPMORGAN CHASE BANK OK POLICE SPLY- UNIFOR $97.98 JPMORGAN CHASE BANK OREILLY -FLOOR DRY $19.98 JPMORGAN CHASE BANK ROBERTSON -MAINT $27.90 JPMORGAN CHASE BANK SAMS- SUPPLIES $422.45 JPMORGAN CHASE BANK SIGNWORKS- STICKER $34.98 JPMORGAN CHASE BANK SIGNWORKS- SUPPLIES $22.98 JPMORGAN CHASE BANK UPS - POSTAGE $24.55 JPMORGAN CHASE BANK USPS- POSTAGE $60.35 JPMORGAN CHASE BANK WALMART- SUPPLIES $42.63 JPMORGAN CHASE BANK WS DARLEY -KITS $428.30 SALES TAX FUND -FIRE -Total $8,457.87 SALES TAX FIRE -Total $8,457.87 38 SALES TAX POLICE AEP /PSO ELECTRIC USE $3,550.20 AT &T MOBILITY PUBLIC SAFETY WIRELES $135.30 COLOSSUS, INC. INTERACT MOBILECOP $1,975.18 ANNUAL SUMNERONE INC COPIER LEASE $460.00 F1 Claims List - 6/2/2020 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE SUMNERONE INC COPIER SERVICES $59.44 SALES TAX FUND- POLICE -Total $6,180.12 SALES TAX POLICE -Total $6,180.12 39 SALES TAX STREETS AEP /PSO ELECTRIC USE $1,510.32 JPMORGAN CHASE BANK AMAZON -MASKS $7622 JPMORGAN CHASE BANK ATWOODS -ZIP TIES $23.98 JPMORGAN CHASE BANK BROWN CO -EDGER $12.55 JPMORGAN CHASE BANK BROWN CO- SUPPLIES $51.30 JPMORGAN CHASE BANK BROWN CO- UNIFORM $29.00 JPMORGAN CHASE BANK BROWN FARMS -SOD $200.00 JPMORGAN CHASE BANK BUMP2BUMP- SUPPLIES $37.88 JPMORGAN CHASE BANK HARD HAT SAFETY -PPE $60.00 JPMORGAN CHASE BANK HOME DEPOT -FORM BOARD $64.71 JPMORGAN CHASE BANK HOME DEPOT- LUMBER $73.04 JPMORGAN CHASE BANK LOWES -CHAIN $67.90 JPMORGAN CHASE BANK LOWES -FORM BOARDS $19.96 JPMORGAN CHASE BANK LOWES- LUMBER $19.09 JPMORGAN CHASE BANK LOWES- STAKES $15.84 JPMORGAN CHASE BANK MAXWELL- UNIFORM $46,44 JPMORGAN CHASE BANK SIGNALTEK- REFUND ($6,845.00) JPMORGAN CHASE BANK SIGNALTEK- SIGNAL $6,845.00 JPMORGAN CHASE BANK VANCE- SUPPLIES $135.00 JPMORGAN CHASE BANK WELSCO- RENTAL $48.29 SIGNALTEK INC MONTHLY MAINT - SIGNALIZE $1,435.00 TREASURER PETTY CASH CDL- JIMENEZ $59.81 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS $1,136.90 CONSTRUCTION UNIFIRST HOLDINGS LP UNIFORM SERVICE $246.69 WILLIAM WALKINGSTICK TUITION REIMBURSEMENT - S $900.40 SALES TAX FUND-STREETS -Total $6,270.32 SALES TAX STREETS - Total $6,270.32 40 CAPITAL IMPROVEMENTS GARVER ENGINEERING SERVICES AGRE $3,454.00 CIP 106 1129 INTERSECT IMP -Total $3,454.00 DOERNER, SAUNDERS, DANIEL & 106 -116TH AND NORTH GARNE $3,456.00 CIP GARN RD WIDE 106.116 -Total $3,456.00 CHEROKEE BUILDERS INC CONSTRUCTION SERVICES $318,532.63 AGR CIP SPORTS PARK DET POND -Total $318,532.63 CAPITAL IMPROVEMENTS • Total $325,442.63 70 CITY GARAGE AEP IPSO ELECTRIC USE $353.89 AT &T MOBILITY WIRELESS SERVICE $61.14 Fund 70 CITY GARAGE Claims List - 6/212020 Vendor Name JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK UNIFIRST HOLDINGS LP Payable Description Payment Amount CUMMINS -PARTS $495.54 HESSELBEIN -SVC $1,002.22 HESSELBEIN -TIRES $1,633.95 SUMMIT -PARTS $1,864.33 UNITED FORD -PART RESA $1,466.72 UNITED FORD -PARTS RES $82.81 UNITED FORD - REFUND ($68.67) UNIFORM RENTAL FEES $123.46 CITY GARAGE -Total $7,015.39 CITY GARAGE -Total $7,015.39 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $1,128.28 UNITED SAFETY & CLAIMS INC UNITED SAFETY CLAIMS $1,658.33 WORKERS' COMP SELF -INS -Total $2,786.61 WORKERS' COMP SELF -INS -Total $2,786.61 77 GENERAL LIABILITY - PROPERT ELIZABETH ANNE CHILDS GENERAL LEGAL SERVICES $645.00 GEN LIAB -PROP SELF INS -Total $645.00 GENERAL LIABILITY - PROPERT - Total $645.00 City Grand Total $434,04577 Fund 61 OPWA Claims List - 6/2/2020 Vendor Name AEP /PSO CITY OF OWASSO JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK STANDLEY SYSTEMS, LLC UNIFIRST HOLDINGS LP UNITED STATES CELLULAR CORPORATION Payable Description Payment Amount ELECTRIC USE $970.09 ADMIN OVERHEAD $25,000.00 OFFICE DEPOT - SUPPLIES $28.22 SAMS- SUPPLIES $92.16 SUNDANCE - REFUND ($1.51) SUNDANCE - SUPPLIES $6832 COPIER MAINTENANCE $196.39 AGREEM BANCFIRST UNIFORM SERVICE $60.46 PW MONTHLY CELL PHONE INV $43.50 OPWA ADMINISTRATION -Total $26,458.03 BANCFIRST 800469017/09B $55,960.40 BANCFIRST 800470015/09C $23,361.34 BANCFIRST 800471013 /SANTA FEE $14,375.74 BANCFIRST 800472011 /RANCH CREEK $25,377.32 BANCFIRST FYI WWTP -OWRB FAP LOAN $84,891.80 OPWA DEBT SERVICE -Total $203,966.60 JPMORGAN CHASE BANK CORNERSTONE - MATERIALS $74.07 JPMORGAN CHASE BANK LOWES- MATERIALS $348.00 PW RECEPTION UPGRADE -Total COVANTA -REF TIP FEE $422.07 AEP /PSO ELECTRIC USE $107.07 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FE $1,222.92 JPMORGAN CHASE BANK YELLOWHOUSE- REPAIR $637.17 UNIFIRST HOLDINGS LP UNIFORM SERVICE $26.90 RECYCLE CENTER -Total $1,994.06 JPMORGAN CHASE BANK BUMP2BUMP- COOLANT $82.56 JPMORGAN CHASE BANK SUMP2BUMP- SUPPLIES $51.08 JPMORGAN CHASE BANK COVANTA -REF TIP FEE $12,260.38 JPMORGAN CHASE BANK HARD HAT SAFETY -PPE $60.00 JPMORGAN CHASE BANK KIMS INT'L -HOSES $220.79 JPMORGAN CHASE BANK LOWES -PARTS $14.80 JPMORGAN CHASE BANK LOWES- SUPPLIES $21.61 JPMORGAN CHASE BANK SEMI TRUCK -WASH $410.00 JPMORGAN CHASE BANK SUNDANCE- SUPPLIES $7.79 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FE $5,412.93 STEPHEN R GRINTER REPAIRS TO ICE MAKER - RE $90.00 TULCO OILS INC OLD WORLD BLUE DEF $298.30 UNIFIRST HOLDINGS LP UNIFORM SERVICE $121.68 UNITED STATES CELLULAR PW MONTHLY CELL PHONE INV $38.84 CORPORATION REFUSE COLLECTIONS -Total $19,090.76 E Claims List - 612/2020 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $104.85 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $1,400.57 INC TYRONE EUGENE DINKINS METER READER $1,590.00 UTILITY BILLING -Total $3,095.42 AEP(PSO ELECTRIC USE $6,140.01 JPMORGAN CHASE BANK CORE &MAIN - LOCATE FLAG $110.00 JPMORGAN CHASE BANK CORE &MAIN -PARTS $148.07 JPMORGAN CHASE BANK CORE &MAIN- REFUND ($46.56) JPMORGAN CHASE BANK CORNERSTONE -KEYS $26.54 JPMORGAN CHASE BANK GREEN ACRE -STONE $15.40 JPMORGAN CHASE BANK HARD HAT SAFETY -PPE $60.00 SCHUERMANN ENTERPRISES, INC TROUBLESHOOT /REPAIR $1,269.46 UNIFIRST HOLDINGS LP UNIFORM SERVICE $105.68 WASHINGTON CO RURAL WATER MAGNOLIA LS WATER $20.79 DISTRICT NCL OF WISC- REAGENT $170.44 WASHINGTON CO RURAL WATER MORROW LS WATER $17.82 DISTRICT OREILLY -PANS $18.98 WASTEWATER COLLECTIONS -Total $7,867.21 AEP /PSO ELECTRIC USE $21,580.34 JPMORGAN CHASE BANK BUMP2BUMP -OIL $29.98 JPMORGAN CHASE BANK CINTAS -FIRST AID $81.51 JPMORGAN CHASE BANK FORT BEND - POLYMER $2,970.00 JPMORGAN CHASE BANK GRAINGER- REAGENT $34.50 JPMORGAN CHASE BANK HACH- REAGENT $619.44 JPMORGAN CHASE BANK HARD HAT SAFETY -PPE $60.00 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $40.94 JPMORGAN CHASE BANK INSITE INST- ANALYZER $1,593.00 JPMORGAN CHASE BANK LOWES- REPAIR $41.42 JPMORGAN CHASE BANK NCL OF WISC- REAGENT $170.44 JPMORGAN CHASE BANK NORTHERN TOOL - HAULTER $232.96 JPMORGAN CHASE BANK OREILLY -PANS $18.98 JPMORGAN CHASE BANK SAMS- SUPPLIES $27.18 JPMORGAN CHASE BANK SUNDANCE - REFUND ($1.25) JPMORGAN CHASE BANK SUNDANCE- SUPPLIES $16.95 JPMORGAN CHASE BANK WALMART -WATER $8.16 UNIFIRST HOLDINGS LP UNIFORM SERVICE $157.14 WASTEWATER TREATMENT -Total $27,681.69 AEP /PSO ELECTRIC USE $279.82 CITY OF TULSA DEPT OF FINANCE WQA LAB SERVICES $580.00 JPMORGAN CHASE BANK ATWOODS -BLUE DEF $13.98 JPMORGAN CHASE BANK CORE &MAIN- SUPPLIES $2,386.55 2 Fund 61 OPWA Claims List - 612!2020 Vendor Name JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK SECOND SIGHT SYSTEMS LLC UNIFIRST HOLDINGS LP Payable Description Payment Amount HARD HAT SAFETY -PPE $60.00 J QUINTON- REPAIR $150.00 SHOE CARNIVAL -BOOTS $134.98 WATER METER REPLACEMENT $24,453.00 P UNIFORM SERVICE $153.24 WATER -Total $28,211,57 OPWA -Total $318,787.41 67 OPWA SALES TAX BANCFIRST 80065001212016 NOTE $231,866.20 BANCFIRST BANCFIRST 80073003812018 NOTE $95,370.78 8008260261 2020 NOTE $96,036.11 OPWA STF DEBT SERVICE -Total $423,273.09 OPWA SALES TAX -Total $423,273.09 69 OPWA SALES TAX SUB MORROW PLACE INVESTMENT GROUP DEVELOPMENT AGREEMENT $4,247.18 ACCOUN LLC OPWA ST SUB - DEBT SERV -Total $4,247,18 OPWA SALES TAX SUB ACCOUN -Total $4,247.18 OPWA Grand Total $746,307.68 Claims List - 6/2/2020 Fund Vendor Name Payable Description Payment Amount 55 OPGA YAMAHA MOTOR CORPORATION, USA GOLF CART LEASE $3,594.38 CART OPERATIONS -Total $3,594.38 AEP IPSO ELECTRIC USE $454.70 MOTOR CONTROLS PUMP PANEL BALANCE $2,000.00 TCF NATIONAL BANK MAINT EQUIP $5,207.39 COURSE MAINT -Total $7,662.09 JPMORGAN CHASE BANK SUNDANCE- REFUND ($21.09) JPMORGAN CHASE BANK SUNDANCE- SANITIZER $257.54 FOOD & BEV • Total $236.45 AEP IPSO ELECTRIC USE $655.74 GPS TECHNOLOGIES, INC CART CPS $630.00 SOUTH CENTRAL GOLF INC AD $600.00 GOLFADMIN -Total $1,885.74 JPMORGAN CHASE BANK COBRA PUMA - MERCHANDIS $292.94 JPMORGAN CHASE BANK SAMSCLUB -FOOD $80.07 JPMORGAN CHASE BANK TEXOMA- MERCHANDISE $718.50 JPMORGAN CHASE BANK WALMART -BEER $143.67 JPMORGAN CHASE BANK WALMART -FOOD $3.90 OPGA -Total $1,239.08 OPGA -Total $14,617.74 OPGA Grand Total $14,617.74 1 s� REAL PooWo • REAL CNnclrt • REAL C—W lry TO: The Honorable Mayor and City Council FROM: Robert Allison Utility Superintendent SUBJECT: Grant Acceptance and Budget Amendment DATE: May 29, 2020 BACKGROUND: In March of 2020, the Wastewater Collections Division purchased an Envirosight VeriSight Pro "push camera' from Key Equipment SL Supply Company in the amount of $10,978.35. This piece of equipment is being used to perform internal inspections on small sized diameter sewer lines and to inspect restaurant grease interceptors, when needed. With this purchase, there is a post purchase matching grant in the amount of $5,000.00 being offered by the Oklahoma Municipal Assurance Group (OMAG). The Wastewater Collection Division applied for the grant and was informed in April that the grant had been approved. In order for the City to expend the grant funds, a budget amendment is necessary. RECOMMENDATION: Staff recommends acceptance of the OMAG Grant and approval of a budget amendment in the General Fund increasing the estimated revenue and the appropriation for expenditures by $5,000.00. s� REAL Poopla • REAL Chaoahl • REAL Community TO: The Honorable Mayor and City Council FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Infrastructure Improvements at Owasso Public Schools Education Services Center DATE: May 29, 2020 BACKGROUND: The subject school development is located at 1501 North Ash Street. The public infrastructure improvements include a public water line and two concrete approaches including sidewalk. FINAL INSPECTIONS: Final inspections for all infrastructure components were completed in May 2020, by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bonds and required as -built drawings. RECOMMENDATION: Staff recommends acceptance of infrastructure improvements at 1501 North Ash Street, consisting of a public water line, two concrete approaches, and sidewalk. ATTACHMENTS: Location Map City Attorney bond approval letters and copy of bond L I_ a) U a) U U CO O U 7 W O U) CD cu F s it �I rd! i 1 tom - L b-il ` Fowl rSl. V N ., i� R N q -i4 C O V N L N n 0 =V V IN N E E U O Y 7 n v 0 0 N V v � N a LO 5 ID w 0 N m m rn 0 c c O N N n a n t2 0 C� n G .a' C o O c ca o E O a J u L 6 �O P O N U a .0 nc o N'G m of mw ac 01 w vm M lu j N N V; u o II uE u `o T N N Ev n° E N o Nn u F N Farris, Earl From: Lombardi, Julie Sent: Thursday, January 23, 2020 4:36 PM To: Eaton, Steven Cc: Farris, Earl Subject: RE: Owasso ESC Steven, I have reviewed the Owasso Public Schools waterline maintenance bond at your request. The attorney -in -fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount of the bond is well within the surety's $4,197,000 underwriting limitation. Therefore, the bond is approved. Julie Lombardi Julie Trout Gom6aez City Attorney City of Owasso PO Box 180 200 S Main St Owasso, OK 74055 Phone: 918-376-1511 Fax 918 - 376 -1599 Email: ilombardi(ocityofowasso com www. cityofowasso.com sd People • REAL Character • REAL Community From: Eaton, Steven Sent: Wednesday, January 22, 2020 10:34 AM To: Lombardi, Julie <JLombardi @CityOfOwasso.com> Cc: Farris, Earl <efarris @CityOfOwasso.com> Subject: Owasso ESC Ms. Lombardi, I am sending a maintenance bond for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Infrastructure Inspector seato n CdDcitvofowasso. com Maintenance Bond PRIVATELY TINANCED PUBLIC IMPROVEMENTS Bond No. GR45121 KNOW ALL MEN BY THESE PRESENTS, That we. A. Walker Companies, Inc. as Principal (Developer and Contractor), and Granite Re, Inc. as Surety, are held and firmly bound unto the City of Owasso, as Obligee, in the penal sum of Ninety -four thosuand, dollars and no /100--------------------- - - - - -- ($ 94,000.00 ) which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assignsjointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of 2 year(s) after final approval of the Waterline to Serve the Owasso Public Schools Education Services Center located at 1501 North Ash St., Owasso, OK 74055 a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATIONS IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: December 18, 2019 A. Walker Companie , Inc. Principal BY: Granite Re, Inc. Surcty B r Attonrcy -in -Fact Jdml6Burris Attach Power of Attorney AWALK -1 OP ID'H Dili. O CERTIFICATE OF LIABILITY INSURANCE DAE1812 19 11zltarzDls THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy)les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate, does not center tights to the certificate holder In lieu of such endorsement(s). PRODUCER 916 - 743.8811 RICH 8. t 51st 40 INC 2738 East 5l sf (f40D ?cT J Kelly Deer ___ 9-18-744 PHONE 9118- 743.8811 F'� -144 29 HMG. No, Eat: �tac. Not; Tulsa, OK 74105 J Kelly Doer w—h s: - -- -- - -- --- INSURERS AFFORDING DOVEftACE NAICO INSURERA:Ohlo Security Ins Co, 124082 1,000,000 gINSSUUaR�ED C mR� 970 Un�1 �nC. INSURERS: "AGE TO REtVlED INSURERS: -- 15417E Rd Claremore, OK 74017.3060 INSURER O: INSURER E: PERSONAL B ADV II IJJRY $ 1,000,000 INSURERF: ASCRE�-A LpIMpoIT APPLIES PER P]LICYIJ.EGT FLOC OTHER. GENEPPL AGGREGATE CCIVERAGES CFRTInCATF MIINIGLR• cannrllnM KIIIMI]CO. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Start LTR TYPEOFINSURANCE OL VUS pGLRY NUMBER PO Y POUCYEXP LIMJT9 A X COMMERCIAL GENERAL LUB L" cunasl,uOE ❑X C'AR BKSSU583252 0211212019 0211212020 EACHCCCLRROIrE 1,000,000 D"J "AGE TO REtVlED 1,000,000 WO EIP (Ay arson 15,000 PERSONAL B ADV II IJJRY $ 1,000,000 G ?IL ASCRE�-A LpIMpoIT APPLIES PER P]LICYIJ.EGT FLOC OTHER. GENEPPL AGGREGATE 2,000,000 PRODUCTS - CCIMIOP AGG f 2,000,ODO A AUTOMOBILE X X LIABRITY atrano O%T0ED 03 `1CHEOU.ED ll5_Y X fTTOSS 'ARRONLY X lµ V Com $1k X Coli $i k BAS58583252 02!1212019 0211PJ2020 02.11JEOSKNLE LIMIT 1,000,000 BODILY iNJury War p9monj S nootLa Y VUAY ipar actEant s PeOatAGE t UMSRELLALm EXCESS LIAR OCCUR CIAIMSIAADE FACHOCCURREIKE AG RE-gT 4 DEO I I RETENTION S S A WORKERS COMPENSATION ANDEMPLOYERS'LIASIU YIN AtUPROPRErosPARTHERESECUavE manUi ( ry NNHN)) if yas.dredta wrier DESCRpnoti CE OPERATIONS W. NIA XWS585II3252 0211212019 0212 12020 X OR T P.- SEE,, _ L FACHACCIDEtITT £ 1_10_0,0._000 EL DISEASE EAEVPLO'!EE 11,000,OOD EL DISEASE M.ICY LIMIT _ 1,000,000 A Equipt Floater BKS58583252 -S1K DED 02112@019 02!12@020 LeaselRen Scheduled 200,000 85,OOD DESCRIPTION OF OPERATONS I LOCATONSI VEHICLES LACORD 101,Addleennl Rematha Schedult, may be Attached emore space it requIlad) CITY211 2 City of Owasso 200 S Main Owasso, OK 74055 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHOROEOREEPRESENTATNE A) — ACORD 25 (2018103) OO 1988 -2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Farris, Earl From: Lombardi, Julie Sent: Wednesday, February 12, 2020 2:35 PM To: Eaton, Steven Cc: Farris, Earl Subject: RE: Owasso Admin Steven, I have reviewed the Owasso Education Service Center Sidewalks and Entry Approaches maintenance bond at your request. The attorney -in -fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount of the bond is well within the surety's $4,197,000 underwriting limitation. Therefore, the bond is approved. Julie Lombardi JuCte Trout Gom6ardi City Attorney City of Owasso PO Box 180 200 S Main St Owasso, OK 74055 Phone: 918 - 376 -1511 Fax 918 - 376 -1599 Email: ilombardi(a�cityofowasso.com www.cityofowasso.com sd People • REAL Character • REAL Community From: Eaton, Steven Sent: Wednesday, February 12, 202011:20 AM To: Lombardi, Julie <JLombardi @CityOfOwasso.com> Cc: Farris, Earl <efarris @CityOfOwasso.com> Subject: Owasso Admin Ms. Lombardi, am sending a maintenance bond for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Infrastructure Inspector seato n C&)cityofowasso.com i� Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: OR45140 KNOW ALL MEN BY THESE PRESENTS, That we R &L Construction, LLC. as Principal (Developer and Contractor), and Granite Re, Inc. as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Eleven Thousand Three Hundred Forty Eight Dollars & 00/100 (.011,348.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the Owasso Education Service Center Sidewalks and Entry Approaches, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: February 6, 2020 R &L Construction, LLC, Principal s ' Attorney -in -Fact Attach Power of Attorney GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know all Men by these Presents: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of MINNESOTA and having Its principal office at the City of OKLAHOMA CITY In the State of OKLAHOMA does hereby constitute and appolnt: TRAVIS E. BROWN; BOB RICHARDSON; STEPHEN M. POLEMAN; VAUGHN GRAHAM; J. KELLY DEER; RICH HAVERFIELD; JAMIE BURRIS; ANN HOPKINS; VAUGHN GRAHAM, JR; DEBORAH L. RAPER; MARK D. NOWELL: KYLE BRADFORD; KENT BRADFORD; DWIGHT A. PILGRIM; SHELL! R. SAMSEL; CATHY COMBS; VICKI WILSON; ROBERT JENSEN; AUSTIN K. GREENHAW; CLAYTON HOWELL; GARY LILES; RANDY D. WEBB: BOBBY JOE YOUNG; AARON WOOLSEY; CAREY L. KENNEMER Its true and lawful Attorney- In- Fact(s) for the following purposes, to wit: To sign Its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth In the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which Is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all and whatsoever the said: TRAVIS E. BROWN; BOB RICHARDSON; STEPHEN M. POLEMANI VAUGHN GRAHAM; J. KELLY DEER; RICH HAVERFIELD; JAMIE BURRIS; ANN HOPKINS; VAUGHN GRAHAM, JR; DEBORAH L. RAPER; MARK D. NOWELL; KYLE BRADFORD; KENT BRADFORD; DWIGHT A. PILGRIM; SHELLI R. SAMSEL; CATHY COMBS; VICKI WILSON; ROBERTJENSEN; AUSTIN K. GREENHAW; CLAYTON HOWELL; GARY LILES; RANDY D. WEBB; BOBBYJOE YOUNG; AARON WOOLSEY; CAREY L KENNEMER may lawfully do in the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC. has caused this Instrument to be sealed with its corporate seal, duly attested by the signatures of Its President and Secretaryrrreasurer, this 3 +d day of January, 2020. i SCAL Kenneth D, Whittin on, President STATE OF OKLAHOMA COUNTY OF OKLAHOMA) Kyle P. McDonald, Treasurer On this 39d day of)anuary, 2020, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Kyle P. McDonald, Secretary/Treasurer of said Company, with both of whom I am personalty acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretary/Treasurer of GRANITE RE, INC., the corporation described In and which executed the foregoing Power of Attorney,, that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that It was so fixed by order or the Hoard of Directors of said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively, of the Company. ^c yH ee,et r 6d My Commission Expires: August B, 2021 +c „roe „�"� Commission #: 01013257 �ttiiY � GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., a Minnesota Corporation, HEREBY CERTIFIES that the following resolution Is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite Re, Inc, and that said Power or Attorney has not been revoked and Is now in full force and effect. 'RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character Issued by the Company In the course of Its business. On any Instrument making or evidencing such appolmmenL the signatures may be affixed by facsimile. On any Instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be Impressed or affixed or In any other manner reproduced; provided, however, that the seal shall not be necessary to the valldlty of any such Instrument oruiide'rtsWfig.” IN lyfl'NESS W EkEQE; Che U dgrsigniq has subscribed this Certificate and affixed the corporate seal of the Corporation this SI. b�Ff� —day of � Z0�� raa a.., GR0800 -1 Kyle P. McDonald, Secretary/Treasurer R &LCO.2 OP 110! CERTIFICATE OF LIABILITY INSURANCE o22a x02rvzo111120 0 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT: If the cartl8cate holder Is an ADDITIONAL INSURED, the poilcy(les) must have ADDITIONAL INSURED provisions or be endorsed, If SUBROGATION 18 WAIVED, suhject to me terms and conditions of the policy, certain poticies may require an endorsement. A statement on this certificate does not conlorrf hts to the Dentticete holder In lieu of such endorsements , PRODUCER 918. 743.8811 RICH & 2798 Ea t 61st 9400 NC ncr Mollie Smith �°^� 918.743.8811 Paz c N EM: IAlc, 0:918.744.8429 Tulsa, OK74106 Thomas C Perrault—'—' , mam C IT com - LIMITS 0i !!9€91 @IA£FBB41t{4.00. VERM1q,S_ HAIG# Ixsu E :EMC Property & Casualty Co 26186 wiff"6�on truotion LLC 11 N q�son qve IxsURE ,Employers Mutual Cas Co COMMERCIALGSNSRALLvuuLnY CLAIMS -MADE Q OCCUR tRC- EMCASCO Insurance CD 21407 Tulsa, K74116 su ERD:American Mercury Ins Co EACHOCCU RE CE INSURER E: _ GEN'LAGGR DAM11h E 0 ELATED EOExP m MMM NSURERS: 10,000 COVERAGES CPRTIPICATF MIIMRPR• omfle!M, hu mnneo. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD 3INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 15 SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ,NSA Type OF INGURANCE OOL SUB pOLiCY NUM1IOEfl POLICY EFF POLICY 11 P LIMITS A X COMMERCIALGSNSRALLvuuLnY CLAIMS -MADE Q OCCUR SD86674 0510412019 05/0412020 EACHOCCU RE CE li 1,000,006 GEN'LAGGR DAM11h E 0 ELATED EOExP m MMM s 500,000 10,000 PERSONAL A V INJURY S 1,000,000 G E LIpMpIIT. APPLIES PER: POLICYLX JECT R LOC OTHER' GENE AOORPO E 2,000,00 PR=MTS-COMPPRAGO $ 2,000,00 O AUTOMOBILE X X LIABIUW ANYAUTO IRU %S ONLYA1lUppTNNQ.ppSWy�NxE��Opp AUTOS ONLY X AUTOSONLY BASSGCCOeSSi3T 06/0412019 0610412020 COMSINEOSINGLEUMT BODILY P 1IRYIP.MMMI 3 1,000,000 S FIDDIMLY Y Pe c dent �eI AMAGE S C X UMBRELLALIAS EXCESS UAD [I OCCUR CLAIMS -MADE SJBS574 05/0412019 051/1412020 EACHOCCURRENCE 1,000,000 AGGRE TE 1,000,00 DELI I I RETENTION$ g WORNERSCOhIPENSA=ION ANOEMPLOYERS. AB GTY ANY PftOPfliETOftIPARTNEA1EXECVTIVE Y F9n'na ryinKfOl XCLUOEOT If aydMaulbe Mndu OE 0 S NIA SH86674 05104/2018 05/04/2020 Ot PER OTH- E.LEACH CCOENT 1,0000011 3 a E.L.OISEAS - E MPLOYE 3 1,000,000 L SVASE-POU MT 1,000+000 C Lease/Rented Equip 6C86674 05/04 1019 05104/2020 Limit Doduct 25,000 1,000 DESCRIPTION OF OPERAVONSILOCATIONS I VEHIME6 IADDge 101, AtldillMnal RMmadta SMhedMia, mrybM atiachad II... spa.M la mqufmd) Project • Owasso Education Service Center • Sidewalks & Entry SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City f Owasso THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Y 200 S Main ACCORDANCE WITH THE POLICY PROVISIONS. Owasso, OK 74066 26 (2016103) ©1988 -2016 ACORD CORPORATION. The ACORD name and logo are registered marks of ACORD sd HE AL People•q.—N5._- TO: The Honorable Mayor and City Council FROM: Larry Langford Director of Recreation & Culture SUBJECT: Vision 2025 Capital Improvements Agreements for Owasso Community Center and Owasso Sports Park DATE: May 29, 2020 BACKGROUND: Vision 2025 funds are allocated for the Owasso Community Center Project and the Owasso Events Facilities, Sports Park Project #2, through Capital Improvements Agreements (CIA) between the City of Owasso and the Tulsa County Board of Commissioners, with oversight given to the Tulsa County Vision Authority. Capital Improvements Agreements with Tulsa County are required for each project in order to receive reimbursement through the sales tax collected as part of the Vision 2025 initiative. The current CIA's for the Owasso Community Center Project and the Owasso Events Facilities, Sports Park Project #2 have expired and staff is seeking authorization for the City Manager to request an extension of time in which pay advances cease and for completion of each project to November 1, 2021. If the extension is approved by the Tulsa County Vision Authority, an amended CIA will be submitted to the City Council and the Tulsa County Board of Commissioners for consideration and action. RECOMMENDATION: Staff recommends authorization for the City Manager to execute a letter requesting the Tulsa County Vision Authority amend the following Capital Improvements Agreements: • Owasso Community Center - extend the term to November 1, 2021 • Owasso Events Facilities, Sports Park Project #2- extend the term to November 1, 2021 ATTACHMENTS: Request letter and application dated June 3, 2020, for the Owasso Community Center Request letter and application dated June 3, 2020, for the Owasso Events Facilities, Sports Park Project #2 OREALP..pl.-REAL Character• REAL Communlry ..removing obstacles standing in the way of people celebrating their lives. T June 3, 2020 Tulsa County Vision Authority 500 South Denver Tulsa; OK 74103 Dear Authority Members, The City of Owasso is requesting an updated Capital Improvements Agreement (CIA) for Vision 2025 funding available under Sub -Fund #29. The Recital of the CIA calls for these funds to be used for "Capital Improvements for Community Enrichment within Tulsa County, Oklahoma." The funds for Project A. Owasso Community Center Project, were originally allocated to the City with a Capital Improvements Agreement dated April 30, 2004, in the amount of $1,000,000.00, with a 5% retainage of $50,000.00. There were four individual projects paid for by these funds, including replacement of the heating and air conditioning units in the Community Center. All of the projects were completed between 2004 and 2006 for a combined cost of $948,668.77, leaving $51,331.23 for the City of Owasso to spend on an additional project. In 2018, the Community Center Outdoor Classroom and Gathering Area Project was approved with an estimated cost of $57,031.23, of which the City will subsidize $5,700.00, with funds from the City General Fund. In order to fully expend the $51,331.23 allocated under the CIA for the Community Center Outdoor Classroom and Gathering Area Project, the City of Owasso requests an amended CIA to extend additional time for the reimbursement of the remaining $51,331.23 to November 1, 2021. Respectfully, Warren Lehr City Manager 200 5 Main St 1 (918( 376 -1500 PO Box 180 City of Owasso FAX (918( 376 -1599 Owasso, OK 74055 A City Of Character www.cityofowosso.com Vision2015 Foresight 4 Greater Tulsa APPLICATION Project Sponsor: Type of Entity: _X_ Governmental _ Not for Profit Brief Project Description: Outdoor Classroom and Gathering Area for the Community Center Include confirmation that the entity supports or approves to move the project forward: See attached Council memo Cost Estimate: $57,031.23 Proposed Schedule: Advertise for bids August 2020, begin construction October 2020, completion December 2020 Project Location: Community Center, 301 S Cedar St, Owasso, OK 74055, Indicate where the Project Sponsor believes the proposed project fits within the 3 active Vision 2025 Propositions: (check one) Proposition 2: Capital Improvements for the purpose of Economic Development within Tulsa County, Oklahoma Proposition 3: Educational, Health Care and Event Facilities for the purpose of Economic Development within Tulsa County, Oklahoma _X_ Proposition 4: Capital Improvements for the purpose of Community Enrichment within Tulsa County, Oklahoma Does this proposed project further enhance a previously completed Vision 2025 Project? Yes If so, how? This project will enhance the previous upgrades the City has completed of the Community Center, including new heating and air paid for by Sub -Fund #29 monies in 2004. The outdoor amenity at the Community Center is an outdoor patio contiguous to the current facility. Beginning at the northeast corner of the facility, it will wrap around the corner and extend down the east exterior wall. What is the primary goal of the proposed project? The project will provide an outdoor space to host classes, events and meetings, as well as for individuals and groups of people to gather or have lunch. The Owasso senior population (Owasso Golden Agers), and four different veteran groups currently consider the Community Center their home location and will greatly utilize this amenity. Our desire is to incorporate elements of nature through plants and trees throughout allowing the space to feel open yet secure with railing and fencing. Furniture pieces will include durable round table seating that can be easily moved for access or provide additional space. Describe any matching funds that will be part of this project: The City of Owasso General Fund will subsidize the additional monies required to complete the project Are these funds committed? Yes Sustainability - Vision 2025 funds may only be utilized for capital items. Are there funds available other than Vision 2025 for maintenance and operations? Yes If so, what is the source of those funds? The City of Owasso General Fund What is the intended public benefit of the proposed project? The Project will be a source of positive benefit for the City of Owasso as an additional gathering place option. It will strengthen the current City partnerships with the various groups that regularly use the Community Center, an may increase the number of partnerships resulting in increased volunteer support, program and resource development and future investments as a result of those relationships. An outdoor amenity will also enhance the property values for the Redbud District of Owasso in addition to an increased property value for the Community Center. Is there any additional information about the proposed project you would like to provide? As with any capital improvement to public property, our hope is that this advancement will be attractive to homebuyers and workers. In addition to the current senior population in and around the Owasso Community, enhancement of the Community Center will also att ract new retirees since the location is also the gathering site for seniors in Owasso. New seniors /retirees will increase the tax base of the community while using fewer services; for example, paying taxes to the school district but not sending kids to attend. OREALREAL Ch aracter •REAL Community ...removing obstacles standing in the way of people celebrating their lives. vi — a •i: June 3, 2020 Tulsa County Vision Authority 500 South Denver Tulsa, OK 74103 Dear Chair and Authority Members, The City of Owasso is requesting an updated Capital Improvements Agreement (CIA) for Vision 2025 funding available under Sub -Fund H -9. The Recital of the CIA calls for these funds to be used for "Educational, Health Care and Event Facilities for the purpose of Economic Development within Tulsa County, Oklahoma." The Owasso Events Facilities - Sports Park Project #2 was approved with a CIA dated December 6, 2016, in the amount of $2,496,320.00, then amended to reduce the funding by $347,115.00 and written into a separate CIA for the Sports Park Lighting, leaving $2,149,205.00 for the following improvements: construction of new parking lots, roadways and paving of existing gravel parking lots for the Sports Park, including grading, storm water drainage, and may include utility installation and lighting, and additional features will be to tie to future trail heads affiliated with a 5K Trail throughout the Sport Park. In 2018, the CIA was amended by Tulsa County Vision Authority and approved by City Council to include additional improvements allowed for reimbursement of the $2,149,205.00. These additional improvements include preparations required for additional fields and amenities, various shade structures, and fencing for an enhanced event facility to attract tournaments to the Owasso Sports Park. As of May 7, 2020, the City of Owasso has $944,288.48 in unspent Vision 2025 funds for the Owasso Sports Park. In order to fully expend the $2,149,205.00 allocated under the CIA, the City of Owasso requests an amended CIA to extend additional time for the reimbursement of the remaining $944,288.48 to November 1, 2021. The additional improvements will exceed the amount allocated under the CIA by approximately $55,000.00 and will be subsidized by an alternate funding source of the City. The City of Owasso requests that the Tulsa County Vision Authority authorize an updated CIA for Sub -Fund H -9, to extend additional time for the reimbursement for Owasso Events Facilities - Sports Park Project #2. Respectfully, Mr. Warren Lehr City Manager 200 S Main St I (918) 376 -1500 PO Box 180 City of Owasso FAX (918) 376 -1599 Owasso, OK 74055 A City Of Character www.cityofowasso.com Vision2015 Foresight 4 Greater Tulsa APPLICATION Project Sponsor: Type of Entity: _X_ Governmental _ Not for Profit Brief Project Description: Owasso Events Facilities - Sports Park Include confirmation that the entity supports or approves to move the project forward: See attached Council memo Cost Estimate: $944,288.48 Proposed Schedule: Advertise for bids November 2020, begin construction January 2021, completion March 2021 Project Location: Owasso Sports Park 116th St, Owasso, Indicate where the Project Sponsor believes the proposed project fits within the 3 active Vision 2025 Propositions: (check one) Proposition 2: Capital Improvements for the purpose of Economic Development within Tulsa County, Oklahoma _X_ Proposition 3: Educational, Health Care and Event Facilities for the purpose of Economic Development within Tulsa County, Oklahoma Proposition 4: Capital Improvements for the purpose of Community Enrichment within Tulsa County, Oklahoma Does this proposed project further enhance a previously completed Vision 2025 Project? Yes If so, how? These additional improvements will enhance the previous upgrades the City has completed at the Sports Park by adding shade structures, fencing materials, and additional playing fields. What is the primary goal of the proposed project? The project will provide additional playing fields to enhance the Sports Park and bring in tournaments as well as shade structures for the teams playing and spectators and fencing materials for esthetic and safety purposes. Describe any matching funds that will be part of this project: The City of Owasso General Fund and Parks Fund will subsidize the additional monies required to complete the project Are these funds committed? Yes Sustainability — Vision 2025 funds may only be utilized for capital items. Are there funds available other than Vision 2025 for maintenance and operations? Yes If so, what is the source of those funds? The City of Owasso General Fund What is the intended public benefit of the proposed project? The Project will be a source of positive benefit for the City of Owasso as it will encourage additional participation in Sports Park sporting events and tournaments. Is there any additional information about the proposed project you would like to provide? As with any capital improvement to public property, our hope is that this advancement will be attractive to homebuyers and workers. sd 0.,M,gEAL tanner • HFAL Commonly TO: The Honorable Mayor and City Council FROM: Linda Jones, Finance Director SUBJECT: FY 2020 -2021 Budget Public Hearing DATE: May 29, 2020 BACKGROUND: The Municipal Budget Act establishes definitions and other requirements for budgetary accounting. Among the requirements is a public hearing by the governing body of the proposed budget. The hearing is to be conducted no later than fifteen days before the end of the fiscal year. Notice of the hearing with the proposed Budget Summary must be published five days before the hearing. The attached notice was published in the Owasso Reporter on Wednesday, May 20, 2020. The public hearing provides an opportunity for comments or questions about the proposed budget from the public and the City Council. The proposed budget will be on the June 9, 2020, Work Session agenda for discussion. A resolution approving the FY 2020 -2021 budget will be on the June 16, 2020, City Council agenda. ATTACHMENT. Notice of Public Hearing 643425 Published In the Owosso Reporter, Owasso, Tulsa Coun- ty, Oklahoma, May 20 & 27, 2020 NOTICE OF PUBLIC HEARING Owasso City Council will hold a Public hearing on the pro- posed FY 2021 budget during the City Council meeting at 6:3D Pm on June 2, 2020 in the Council Chambers at Old Central, 109 N. Birch. The Proposed budget is available for inspection at City Halt (200 S Main Street), the Owasso Library and ww w.cityofowasso.com. City of Owasso - Proposed Budget Summary Fiscal Year 2020 -2021 Revenue by Fund & Source General Fund: Transfers in Sales Tax Fund: Service Fund: & Fees Capital Fund: & Fees ies & Fees ,es & Fund: Fee Icy Siren Fund: ses & Permits Court Fund: & Forfeitures x Fund: Stormwater Management Fund: Charges & Fees Other Tax Incremental Financing: Taxes Other Vision Recapture Tax fund: Taxes Other Park Development Fund: Licenses & Permits Other Capital Improvement Grants Fund: Intergovernmental Capital improvements Fund: Other Interfund Transfers in City Garage Fund: Charges & Fees Self- Insurance Fund: Charges & Fees Other Interfund Transfers in $30,065,049 241,714 1,481,195 736,575 302,684 187,297 17,198,539 4,342,820 39,992 1,753,779 375 318,980 2,039 313,796 2,144 800 29 7,557 210 2,246 137 385,488 8,613 1,509,769 16,760 353,268 110 4,777,102 57,846 32,100 1,103 134,000 1,518,671 8,519,769 626,531 7,465,423 18,080 50,000 50,000 d Fund $334,654 861,284 891,471 460,647 495,700 906,333 461,756 852,550 6,377,986 1,242,011 217,568 5,771,211 141,759 857,081 929,515 557,141 111,085 614,744 SO4,481 403,971 32,679 205,758 1,780,015 1,724,751 1,478,386 4,600,000 1,74D,642 329,675 303,850 1,850 10,000 10,000 146,081 175,472 1,101,714 51,000 134,000 10,038,440 681,576 622,000 385,000 6,488,008 55,033,245 Interfund Transfers Out: General Fund Transfer to OPWA 25,947,808 General Fund Transfer to OPGA 929,672 TIF Transfer to OPWA 353,378 Sinking Fund Transfer to Self - Insurance Fund 0„_000 Total Expenditures and Transfers aco 374,nta 06? R PeopIo- REAIC otte0y TO: The Honorable Mayor and City Council FROM: Roger Stevens Public Works Director SUBJECT: Right -of -Way Acquisition East l 16th Street North from Mingo to Garnett Road Roadway Improvement Project DATE: May 29, 2020 BACKGROUND: City staff is currently involved in the acquisition of right -of -way and easements for East 116th Street North Roadway Improvements from Mingo to Garnett Road. Negotiations for the purchase of 16,838.40 square feet of right -of -way and 3,601.50 square feet of permanent easement from Dale W. Baker, located at 11607 North 101st East Avenue, have been successfully completed and staff is seeking City Council authorization to purchase the land. DESCRIPTION /PURCHASE PRICE: The offer for the right -of -way is $3.00 per square foot, for the purchase price of $50,515.20. Compensation for permanent easement and damages in the amount of $9,902.25 is included, in addition to the right -of -way, for a total cost of $60,417.45. FUNDING: Funding for this purchase is included in the project from the Vision Recapture Fund. RECOMMENDATION: Staff recommends authorization the acquisition of right -of -way, North 101 sr East Avenue. ATTACHMENTS: Agreement Letter Site Map for payment in the amount of $60,417.45, to Dale W. Baker for easement and compensation for damages, located at 11607 April 22, 2020 Date W. Baker 6594 S Ridgeway Rd Owasso, OIL 74055 RE: City of Owasso 1161 - N. Garnett to Mingo Widening Project Parcel I1 Dear Mr. Baker; Terra Acquisition Services is working under Contract with the City of Owasso to acquire the right of way and easements for improving 116' Street. The City has reviewed your verbal and written counter offers and will agree to the following amounts. The City of Owasso will pay to you the amount of $60,417.45 for the needed right ofway and easements for this project. This offer reflects $50,515.20 ($3 psf) for the 16,838.40 s.f. of right of way and $5,402.25 for the 3,60I -50 s.f. of permanent easements and damages of $4,500.00 for 4 trees. I would request that you acknowledge with your signature below. I will need to obtain this signed letter and the enclosed W -9 so the check can be processed. It will take about three weeks in order to obtain the check. I look forward to meeting with you to discuss the project and please feel free to contact me at 918- 605 -1436. Sincerely, Agreed to: /, Mike Craddock Dale W. Baker Terra Acquisition Services mike ®terraacquisition.com • 918.605.1436 •8458 S. College Avenue • Tulsa, OK 74137 r tMp -.71 ZI ZZ cul IV 4 Oil OL 1yy4 } t fl i'�1' Y f0 A { 1J II Ti 1 ♦ Y r I irk 1�Ar° -� — C4. r j• � � y ��:�.• I�jI y 1 0 K' w S "r n 4 « n Jtk `tltlM Q rll �� 3 1 •' � II A� I {ll. PIN C O N 0 N r LO 0 U L a Y f6 m n ' r y II d r I FE CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 5/28/20 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP ADMIN FEES VISION DEPT TOTAL AMOUNT 50,705.15 31,787.16 40,131.89 21,103.80 143,728.00 6,024.54 3,851.10 9,875.64 1,708.94 1,708.94 HEALTHCARE SELF INSURANCE FUND TOTAL 155,312.58 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 0512312020 Department Payroll Expenses Total ExDenses 105 Municipal Court 6,184.08 7,293.04 110 Managerial 22,191.91 26,843.73 120 Finance 20,840.14 25,170.93 130 Human Resources 9,235.03 11,173.33 160 Community Development 16,282.32 19,674.22 170 Engineering 19,465.90 23,409.30 175 Information Systems 17,773.34 21,504.95 181 Support Services 10,032.27 12,008.47 190 Cemetery 2,397.94 2,823.86 201 Police Grant Overtime 3,505.37 3,553.05 201 Police Overtime- Covid19 568.40 576.13 215 Central Dispatch 26,814.46 32,297.79 221 Animal Control 3,898.84 4,662.57 250 Fire Safer Grant 25,446.85 30,469.99 250 Fire Overtime- Covid19 23,950.74 24,948.18 280 Emergency Preparedness 2,308.69 2,790.53 370 Stormwater /ROW Maint. 11,448.82 13,543.61 515 Park Maintenance 8,269.18 9,893.94 520 Culture /Recreation 9,574.18 11,572.75 550 Community- Senior Center 5,620.62 6,467.06 580 Historical Museum 745.60 838.06 710 Economic Development 4,598.31 5,566.17 General Fund Total 251,152.99 297,081 66 185 Garage Fund Total 7,477.95 9,030.84 255 Ambulance Fund Total 553.85 622.53 250 Fire Fund 37 Total 163,140.75 194,597.45 201 Police Fund 38 Total 172,037.42 202,885.38 300 Streets Fund 39 Total 18,518.70 22,450.98 370 Stormwater Fund 27 Total 3,596.99 4,365.98 150 Worker's Compensation Total 2,618.88 3,144.48 720 Strong Neighborhoods Total 4,316.47 5,225 63 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05123/2020 Department Payroll Expenses Total Expenses 400 OPWA Administration 15,706.47 18,996.20 405 Utility Billing 6,768.00 8,195.09 420 Water 15,513.55 18,743.04 450 Wastewater 13,108.22 15,876.42 455 Wastewater Collection 12,722.77 15,400.45 480 Refuse 14,782.03 17,683.51 485 Recycle Center 2,497.75 3,014.15 FUND TOTAL 81,098.79 97,908 86 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 0512312020 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 4,685.81 5,532.18 605 Cart Operations 2,867.45 3,223.03 610 Golf Course Operations 12,173.99 14,387.82 670 Food & Beverage 2,805.40 3,267.12 690 General & Administration 3,564.45 4,274.47 FUND TOTAL 26,097.10 30,684.62