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Home My WebLink About2020.06.16_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, June 16, 2020 - 6:30 pm Pursuant to the COVID -19 Pandemic and the local health threats posed by such pandemic, the following procedural change will apply for this meeting: The meeting will be available for viewing through YouTube Live Stream. httr)s://www.youtube.com/channellUCxpXATOr7VRKOyo-Rdf2d I Q /live AGENDA 1. Call to Order Chair Chris Kelley 2. Roll Call 3. Election of OPWA Chair Chair Chris Kelley 4. Election of OPWA Vice Chair Chair RECEIVED JUN 12 2020 k�5 City Clerk's Office 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - June 2, 2020, and June 9, 2020, Regular Meetings B. Approve claims 6. Consideration and appropriate action relating to items removed from the Consent Agenda Consideration and appropriate action relating to a budget amendment in the Owasso Public Works Authority Fund for fiscal year end supplemental appropriations of excess sales tax revenue Linda Jones Staff recommends approval of a budget amendment in the OPWA Fund, increasing the estimated revenue and the appropriation for expenditures by $566,410.00. 8. Consideration and appropriate action relating to Resolution 2020 -04, providing for the adoption of an annual budget for Fiscal Year 2020 -2021 Linda Jones Staff recommends approval of Resolution 2020 -04. 9. Consideration and appropriate action relating to an agreement for engineering design services for the Recycle Center Expansion Project Dwayne Henderson Staff recommends approving the Agreement for Engineering Services for design of the Recycle Center Expansion Project with Casement Engineering, LLC, of Sand Springs, Oklahoma, in the amount of $39,650.00, and authorization to execute the necessary documents. OPWA June 16, 2020 Page 2 10. Report from OPWA Manager 11. Report from OPWA Attorney 12. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date June 6, 2020 • Monthly Budget Status Report - May 2020 13. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 14. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, June 12, 2020. In The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk of least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowasso.com OWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY (OPWA) OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF JOINT REGULAR MEETING Tuesday, June 2, 2020 The Owasso City Council met in regular session on Tuesday, June 2, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, May 30, 2019. As a result of the COVID -19 Pandemic and the health threats posed by such pandemic, this meeting was available for public viewing through YouTube Live Stream. 1. Call to Order Mayor /Chair Chris Kelley called the meeting to order at 6:30pm. 2. Invocation The Invocation was offered by Warren Lehr. 3. Flag Salute Vice Mayor /Vice Chair Bill Bush led the flag salute. 4. Roll Call Present Mayor /Chair -Chris Kelley Vice Mayor /Vice Chair- Bill Bush Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi Absent Councilor /Trustee - Kelly Lewis 5. Presentation of Character Trait of Flexibility Michele Dempster, Character Council Member, presented the character trait for the month of June. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council / Authority to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve City Council minutes - May 19, 2020, Regular Meeting B. Approve OPWA minutes -May 19, 2020, Regular Meeting C. Approve OPGA minutes - May 19, 2020, Regular Meeting D. Approve claims - City Council, OPWA, and OPGA E. Accept a grant from Oklahoma Municipal Assurance Group in the amount of $5,000.00 and approve a budget amendment in the General Fund increasing the estimated revenue and appropriation for expenditures by $5,000.00 F. Accept public infrastructure improvements of a water line, two concrete approaches, and sidewalk for the Owasso Public Schools Education Services Center located at 1501 North Ash Street G. Authorization to submit a request to the Tulsa County Vision Authority to amend the Vision 2025 Capital Improvement Agreements for the Community Center Outdoor Classroom and Gathering Area Project and Owasso Events Facilities - Sports Park Project #2 by extending the expiration term for each agreement Owasso City Council, OPWA, OPGA June 2, 2020 Page 2 Mr. Bush moved, seconded by Mr. Bonebrake to approve the Consent Agenda with City Council claims totaling $434,045.17, Owasso Public Works Authority claims totaling $746,307.68, and Owasso Public Golf Authority claims totaling $14,617.74. YEA: Bonebrake, Bush, Dunn, Kelley NAY: None Motion carried: 4 -0 7. Consideration and appropriate action relating to items removed from the Consent Agenda None 8. PUBLIC HEARING - The City Council will conduct a public hearing for the purpose of receiving citizen input relating to the proposed FY 2020 -2021 Annual Operating Budget Warren Lehr and Linda Jones presented the item. At 7:01 pm, the Mayor opened the Public Hearing for comment. There were no comments from the audience. At 7:01 pm, the Mayor closed the public hearing. 9. Consideration and appropriate action relating to the acquisition of right -of -way and easement for the East 116th Street North from Mingo to Garnett Road Roadway Improvement Project Roger Stevens presented the item, recommending authorization for payment to Dale W. Baker, in the amount of $60,417.45, for the acquisition of right -of -way, easement, and compensation for damages at 11607 North 101 st East Avenue. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Bush to authorize payment, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley NAY: None Motion carried: 4 -0 10. Report from City Manager /Authority Manager Warren Lehr introduced Roger Stevens to provide the monthly Public Works project status report. Mr. Lehr reported on the 2020 Economic Summit, Gathering on Main, Grand Opening for Redbud Festival Park, Red White and Boom, the Museum and Community Center, Municipal Court, Utility Billing payment policy procedures, and the COPS Grant. 11. Report from City Attorney /Authority Attorney None 12. Report from City Councilors /Trustees Mayor /Chair Kelley acknowledged the Owasso Police Department. 13. Official Notices to Council / Authority (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor /Chair acknowledged receipt of the following: • Health Care Self- Insurance Claims- dated as of May 28, 2020 • General Fund Payroll Payment Report- pay period ending date May 23, 2020 • OPWA Payroll Payment Report- pay period ending date May 23, 2020 • OPGA Payroll Payment Report -pay period ending date May 23, 2020 14. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso City Council, OPWA, OPGA June 2, 2020 Page 3 15. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing personnel matters relating to the City Attorney and the City Manager as provided for in Title 25, O.S. § 307(6)(1) Mayor /Chair Chris Kelley presented the item, recommending to enter into executive session. Mr. Bush moved, seconded by Mr. Dunn to enter into executive session. YEA: Bonebrake, Bush, Dunn, Kelley NAY: None Motion carried: 4 -0 At 7:30 pm, the City Council entered into executive session. At 7:51 pm, Julie Lombardi entered into the executive session. At 8:03 pm, Ms. Lombardi exited the executive session. At 8:35 pm, Warren Lehr entered into the executive session. At 9:28 pm, the City Council and Mr. Lehr returned to open session. 16. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley NAY: None Motion carried: 4 -0 and the meeting adjourned at 9:29 pm. Chris Kelley, Mayor /OPWA Chair /OPGA Chair Juliann M. Stevens, City Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY (OPWA), AND PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF JOINT REGULAR MEETING Tuesday, June 9, 2020 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, June 9, 2020, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, June 5, 2020. As a result of the COVID -19 Pandemic and the health threats posed by such pandemic, this meeting was available for public viewing through YouTube Live Stream. 1. Call to Order /Roll Call Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Chris Kelley None Vice Mayor /Vice Chair - Bill Bush Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Kelly Lewis A quorum was declared present. 2. Discussion relating to positions of Mayor /Chair and Vice Mayor /Vice Chair Mayor /Chair Chris Kelley presented the item and discussion was held. 3. Discussion relating to the proposed FY 2020 -2021 Annual Operating Budget Warren Lehr and Linda Jones presented the item and discussion was held. It was further explained that an item would be placed on the June 16, 2020, City Council, Owasso Public Works Authority, and Owasso Public Golf Authority agendas for consideration and action. 4. Discussion relating to Community Development Items A. Request for Annexation (OA 20 -02) and Rezoning (OZ 20 -02) - 4 acres located at the northeast corner of East 76th Street North and North 129th East Avenue B. Request for a Planned Unit Development (OPUD 20 -01) and Rezoning (OZ 20 -01) - 8.722 acres located north and west of the East 116th Street North and North 1261h East Avenue intersection C. Request for an easement closure (waterline) - Rejoice Christian Campus, located at 13407 East 1061h Street North Brian Dempster and Karl Fritschen presented items A, B, and C and discussion was held. It was further explained that these items would be placed on the June 16, 2020, City Council agenda for consideration and action. 5. Discussion relating to City /Authority Manager items A. Various Citizen Board and Committee appointments B. Monthly sales tax report C. City /Authority Manager report Juliann Stevens presented item A and discussion was held. Linda Jones presented item B and discussion was held. Mr. Lehr introduced Alexa Beemer, City Planner, and reported on the 2020 Economic Summit, Drive -Thru notarization services at City Hall for absentee ballots, anticipated budget amendments related to the Coronavirus Aid, Relief, and Economic Security (CARES) ACT proceeds, resuming utility payment policy procedures on July 1, 2020; and the Grand Opening for Redbud Festival Park. Owasso City Council, OPWA & OPGA June 9, 2020 Page 2 6. City Councilor/Trustee comments and inquiries City Councilors commented on an Owasso Reporter interview with Police Chief Scott Chambless. 7. Adjournment The meeting adjourned at 6:52 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 6116/2020 Fund Vendor Name Payable Description Payment Amount 61 OPWA KELLOGG ENGINEERING, INC ENGINEERING AGREEMENT - C $13,418.75 COFFEE CREEK LIFT STATION -Total $13,418.75 TULSA WORLD TULSA WORLD PUBLISHINGS $78.72 GRAVITY SWR OWASSO MKT -Total $78,72 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES $129.28 OPWA -Total $129.28 AT &T CONSOLIDATED PHONE $13.40 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - MAY, $79.05 CITY GARAGE LABORIOVERHEAD - JUNE, 20 $160.58 DAVID C ROBERSON PROPERTY APPRAISAL $1,200.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MAY, 2 $20.98 JPMORGAN CHASE BANK JCPENNY- SUPPLIES $5.37 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $13.98 JPMORGAN CHASE BANK WALMART -FAN $22.94 JPMORGAN CHASE BANK WALMART- SUPPLIES $48.22 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $132.58 UNIFIRST HOLDINGS LP UNIFORM SERVICE $76.46 OPWA ADMINISTRATION -Total $1,773.56 AT &T CONSOLIDATED PHONE $13.40 AT &T LONG DISTANCE PHONE $0.22 CITY GARAGE LABOR/OVERHEAD - JUNE, 20 $856.51 JPMORGAN CHASE BANK WASTE MGMT -REC ROLLOF $1,808.71 OSI ENVIRONMENTAL INC USED OIL - COLLECTION SER $75.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $22.65 RECYCLE CENTER -Total $2,776.49 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - MAY, $3,145.62 CITY GARAGE LABOR/OVERHEAD - JUNE, 20 $5,215.42 CITY GARAGE VEH PARTS PURCHASED - MAY $3,343.69 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MAY, 2 $1,161.64 JPMORGAN CHASE BANK AMERIFLEX - FITTING $16.95 JPMORGAN CHASE BANK ATWOODS -RAIN GEAR $45.98 JPMORGAN CHASE BANK BUMP2BUMP -PARTS $57.28 JPMORGAN CHASE BANK FLEETPRIDE -PARTS $57.25 JPMORGAN CHASE BANK INLAND- GAUGES $66.84 JPMORGAN CHASE BANK KIMS INTL -HOSES $129.43 JPMORGAN CHASE BANK LOCKE -PARTS $12.52 JPMORGAN CHASE BANK LOWES -PARTS $315.56 JPMORGAN CHASE BANK LOWES- SUPPLIES $51.94 JPMORGAN CHASE BANK WASTE MGMT -MAINT $20,694.51 JPMORGAN CHASE BANK WASTE MGMT -REF ROLLOF $8,556.37 1 Claims List - 6/16/2020 Fund Vendor Name Payable Description Payment Amount 61 OPWA OKLAHOMA INDIAN NATIONS CHAPTER SWANA CONF $145.00 OF UNIFIRST HOLDINGS LP UNIFORM SERVICE $122.18 REFUSE COLLECTIONS -Total $43,138.18 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $1,196.87 INC LABORIOVERHEAD -JUNE, 20 $1,154.00 TYRONE EUGENE DINKINS METER READER $809.25 UTILITY BILLING -Total FUELMAN EXPENSES - MAY, 2 $2,006.12 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - MAY, $184.21 CITY GARAGE LABOR/OVERHEAD - JUNE, 20 $1,853.08 CITY GARAGE VEH PARTS PURCHASED - MAY $53.88 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MAY, 2 $282.46 JPMORGAN CHASE BANK BROWN FARMS -SOD $100.00 JPMORGAN CHASE BANK CORE &MAIN -PUMP $956.52 JPMORGAN CHASE BANK LOWES- SHOVELS /RAKES $161.88 JPMORGAN CHASE BANK LOWES -TOOLS $720.88 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $216.34 TULSA WORLD TULSA WORLD PUBLISHINGS $65.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE $144.68 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $638.32 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $216.09 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $5,673.55 AT &T CONSOLIDATED PHONE $66.99 CITY GARAGE LABORIOVERHEAD -JUNE, 20 $1,154.00 CITY GARAGE VEH PARTS PURCHASED - MAY $179.93 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MAY, 2 $277.42 JPMORGAN CHASE BANK ATWOODS- GLOVES $7.99 JPMORGAN CHASE BANK CORE &MAIN- PLUMBING $22.10 JPMORGAN CHASE BANK GREEN COUNTRY- TESTING $50.00 JPMORGAN CHASE BANK GREYLOR -PUMP $689.83 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $20.09 JPMORGAN CHASE BANK ROYAL FILTER - FILTERS $402.19 JPMORGAN CHASE BANK VACMOTION- FILTERS $62.05 JPMORGAN CHASE BANK WASTE MGMT - SLUDGE REM $6,891.50 SCHUERMANN ENTERPRISES, INC SERVICE $320.60 TERMINIX GENERAL PEST CONTROL -60 $92.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $128.14 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER TREATMENT -Total $10,444.85 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - MAY, $54.58 Claims List - 6/16/2020 Fund Vendor Name Payable Description Payment Amount 61 OPWA CITY GARAGE LABOR /OVERHEAD - JUNE, 20 $2,945.33 CITY GARAGE VEH PARTS PURCHASED - MAY $1,096.50 CITY OF TULSA DEPT OF FINANCE WQA LAB SERVICE $640.00 CITY OF TULSA UTILITIES WATER $246,803.75 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MAY, 2 $929.56 JPMORGAN CHASE BANK BROWN FARMS -SOD $100.00 JPMORGAN CHASE BANK DITCH WITCH -PARTS $64.53 JPMORGAN CHASE BANK J QUINTON- SERVICE $125.00 JPMORGAN CHASE BANK KYLEKLENE- WEBCAM $129.95 JPMORGAN CHASE BANK LOWES -PINS $58.38 JPMORGAN CHASE BANK LOWES- REFUND ($4.78) JPMORGAN CHASE BANK RED WING -BOOTS $170.99 SECOND SIGHT SYSTEMS LLC WATER METER REPLACEMENT $12,008.00 P UNIFIRST HOLDINGS LP UNIFORM SERVICE $153.24 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRI $30.60 WATER -Total $265,305.63 OPWA -Total $344,745.13 OPWA Grand Total $344,745.13 3 Sd AUL Peaple•RG CLerxYr•pPALCOmmuYly TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Linda Jones Finance Director SUBJECT: Supplemental Appropriations Fiscal Year End DATE: June 12, 2020 BACKGROUND: The Trust Authorities, Owasso Public Works Authority (OPWA) and Owasso Public Golf Authority (OPGA), are required to prepare an annual budget and submit a copy to the City as beneficiary of the trust. PROPOSED ACTION: Staff is requesting Authority consideration of a budget amendment in the OPWA Fund. Sales Tax Revenue and Transfer: Under the pledged revenue requirements of the OPWA bond indentures, the City transfers three cents of its sales tax collections to the OPWA Fund. The OPWA then transfers two cents of the sales tax, less payback agreements, back to the General Fund and transfers one cent of the sales tax, less debt service, to the Capital Improvements Fund. The General Fund sales tax collections for the year total $26.6 million, which is more than budgeted revenue. Due to excess sales tax revenue in the General Fund, sales tax transfers to and from the OPWA Fund will also exceed budget. Budget amendments in the amount of $566,410 are requested to allow for the receipt of those unexpected revenues from the General Fund, as required by bond indentures, and subsequent transfer back to the General and Capital Improvement Funds. RECOMMENDATION: Staff recommends approval of a budget amendment in the Owasso Public Works Authority Fund increasing the estimated revenue and the appropriation for expenditures by $566,410. COD !.5—-REA L C, —Mmun ICY TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Linda Jones Finance Director SUBJECT: Resolution 2020 -04, FY 2020 -2021 Annual Owasso Public Works Authority (OPWA) Operating Budget DATE: June 14, 2020 BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, Owasso Public Works Authority (OPWA) Fund, OPGA Fund, and other funds has been developed and was transmitted for City Council review on May 12, 2020. The proposed budget was discussed during the May and June City Council work sessions. Printed copies of the proposed budget have been available for public viewing at City Hall and on the City's website. Resolution 2020 -04 provides for the adoption of a fiscal year budget for the Owasso Public Works Authority. PUBLIC HEARING: On May 27, 2020, legal notice of a public hearing was published in the Owasso Reporter, and such hearing was conducted on June 2, 2020. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. No public comments were received. RECOMMENDATION: Staff recommends approval of Resolution 2020 -04, adopting a Fiscal Year 2020 -2021 budget for the OPWA Fund. ATTACHMENT: OPWA Resolution 2020 -04 OWASSO PUBLIC WORKS AUTHORITY OWASSO, OKLAHOMA RESOLUTION 2020 -04 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL YEAR 2020 -2021 FOR THE OWASSO PUBLIC WORKS AUTHORITY WHEREAS, The Owasso Public Works Authority was created as a Title 60 Public Trust; and WHEREAS, The Authority Manager has prepared a budget for fiscal year ending June 30, 2021 (FY 2020 - 2021); and WHEREAS, the budget has been formally presented to the Trustees; and WHEREAS, certain budget filing requirements are mandated by State Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY, THAT: The Owasso Public Works Authority does hereby adopt the FY 2020 -2021 Budget with total resources available in the amount of $45,877,426 and total expenditure appropriations in the amount of $44,758,931 as follows: Administration $1,144,736 Utility Billing 524,537 Water 4,252,451 Wastewater Treatment 1,401,456 Wastewater Collections 1,363,061 Refuse 1,569,791 Recycle Center 169,388 Debt Service 10,934,500 Tax Increment Financing 354,502 Interfund Transfers Out 26,044,509 Total Expenditures $44,758,931 THAT: The effective date of this Resolution shall be July 1, 2020. ADOPTED AND APPROVED this 161h day of June, 2020, by the Trustees of the Owasso Public Works Authority. ATTEST: Juliann M. Stevens, Authority Secretary APPROVED AS TO FORM: Chair Julie Lombardi, Authority Attorney sd Reel People • Reel 0b•pt r -Real Community TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT. Recycle Center Expansion Project - Agreement for Engineering Design Services DATE: June 12, 2020 BACKGROUND: The Owasso Recycle /Convenience Center (Center) has been a successful endeavor over the last 30 years. From its inception, residents of Owasso have brought recyclables, such as aluminum, plastics, oil, batteries and glass. In addition, large waste items are disposed of in the roll -off containers at the convenience center for disposal at the landfill. Currently, 17,000 customers visit the Center annually to recycle items and /or utilize the Convenience Center to dispose of large objects that do not fit in the polycart containers. On a Saturday, staff has counted as many as 600 customers visiting the Center. Since the Center serves the purpose of allowing residents to dispose of recyclables and dispose of large waste, the Center can easily get overwhelmed. Staff has studied the possibly of constructing a new facility south of the current Center but the cost is insurmountable. Staff developed a plan few years ago to utilize the City owned property west of the current facility to expand the Center, which would allow the residents to dispose their recyclable items 24 hours per day. Since disposing recyclables is free to the public, there would be no need to staff the 24 -hour center. Customers can drive through the facility, dispose of their recyclables at the designated bins and leave. By providing this service, congestion will be reduced at the Convenience Center on weekends, providing a better service to Owasso residents. Staff contracted with a local surveyor and geotechnical firm to provide the preliminary investigations. ENGINEERING AGREEMENT /SCOPE OF WORK: Staff developed a concept sketch (attached) and discussed the idea with a site development engineer, Brian Casement, of Casement Engineering, LLC. An Engineering Agreement is proposed that includes reviewing the original sketch and providing other options as part of a conceptual plan for the new 24 -hour recycle center. Once a concept is selected, the following components summarize the scope of work in the proposed agreement: • Attend Pre - Development Meeting; • Prepare three (3) site plan options for the project, including • Pavement Orientation • Ingress /egress to site • Fencing Recommendations • Roll -off Box Orientation; • Preliminary Design; • Final Design; • Prepare bid packages; recycle center expansion Page 2 of 2 Prepare Federal Emergency Management Agency (FEMA) permits; Support Staff During Bidding; Engineering Assistance with Submittals and Interpretation Services During Construction FUNDING: Funding is available OPWA - Recycle Center Operations Budget. RECOMMENDATION: Staff recommends approval of an Agreement for Engineering Services for the design of the Recycle Center Expansion Project with Casement Engineering, LLC, of Sand Springs, Oklahoma, in the amount of $ $39,650, and authorization to execute the agreement. ATTACHMENTS: Location Map Original Recycle Center Expansion Sketch Engineering Agreement /Exhibits �O G F1 +L_ CENTER L09ATION RECYCLE CENTER EXPANSION PROJECT LOCATION MAP CITY OF OWASSO PROJECT LOCATION 200 S. Main street EXISTING RECYCLE CENTER • ■ ■••••••■ P.O. Box 180 Owasso, OK 74055 06/42020 North 918.376.1500 'I'NiS MIX IS FOR INYORNIATION DU R POSP. ONLY -AN I7 IS NOT INTFiNpF_D TO RIiPR F.SF.N "r: \N ACIC URA'I'li ANIJ 1 "RUP_ SC- .V..IC. USG OF l'1 -RS AIAP IS WI "I "1- IOU'i' 0 WAI2RAN'I'V 012 RliYIi GSBN- i -.A'I -ION BY CITY OY OWASSO OF 1 "1 -S ACC'URAC Y. lftq IN li-A 'LE CENTER EXPANSION 9125117 Legend CITY OF ONVASSO I11 N. Ntiin Strftt OW P.O. Bo- 190 Owasso, OK 74055 918.376.1500 NN .Awo. AA -AL A Samoa*. I11 N. Ntiin Strftt OW P.O. Bo- 190 Owasso, OK 74055 918.376.1500 NN AGREEMENT FOR ENGINEERING SERVICES FOR THE OWASSO PUBLIC WORKS AUTHORITY * ** RECYCLE CENTER EXPANSION *** THIS AGREEMENT, made and entered into thus day of . 2020 between the Owasso Public Works Authority of Oklahoma, hereinafter referred to as OPWA, and Casement Engineering, LLC, hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, OPWA intends to expand the Recycle Center to the west of the existing center for 24 -hour recycling, hereinafter referred to as the PROJECT; and, WHEREAS, OPWA requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT through the Recycle Center Operations Budget; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A, SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. OPWA'S RESPONSIBILITIES. OPWA shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE OPWA, which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. OPWA shall pay ENGINEER in accordance with Attachment D, COMPENSATION and further described in Attachment E, FEE /HOUR BREAKDOWN, which are attached hereto and incorporated by reference as part of this AGREEMENT. 5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F, SCHEDULE attached hereto and incorporated by reference as part of this AGREEMENT. 6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All engineering work shall be performed by or under the supervision of Professional REVISIONS AFTER FIRST REVIEW - CASEMENT.000 C.I Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by OPWA. Other than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to thus AGREEMENT or the suitability of ENGINEER'S work product. LIMITATION OF RESPONSIBILITY. 71. ENGINEER shall not be responsible for construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. 7.2. The presence of ENGINEER's personnel at a construction site is for the purpose of providing to the OPWA a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractor(s). 7.3. In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total PROJECT cost and /or execution. These conditions and cost /execution effects are not the responsibility of ENGINEER. 7.4. Record drawings will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. ENGINEER is not responsible for any errors or omissions in the information from others that are incorporated into the record drawings. 7.5. ENGINEER's deliverables, including record drawings, are limited to the sealed and signed hard copies. Computer - generated drawing files furnished by ENGINEER are for OPWA or others' convenience. Any conclusions or information derived or obtained from these files will be at user's sole risk. 8. OPINIONS OF COST AND SCHEDULE. 8.1. Since ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors', subcontractors', or vendors' methods of determining prices, or over competitive bidding or market conditions, ENGINEER'S cost estimates shall be made on the basis of qualifications and experience as a Professional Engineer. 8.2. Since ENGINEER has no control over the resources provided by others to meet construction contract schedules, ENGINEER'S forecast schedules shall REVISIONS AFTER FIRST REVIEW - CASEMENT.DOC G2 be made on the basis of qualifications and experience as a Professional Engineer. 9. LIABILITY AND INDEMNIFICATION. 9.1. ENGINEER shall defend and indemnify OPWA from and against legal liability for damages arising out of the performance of the SERVICES for OPWA, including but not limited to any claims, costs, attorney fees, or other expenses of whatever nature where such liability is caused by the negligent act, error, or omission of ENGINEER, or any person or organization for whom ENGINEER is legally liable. Nothing in this paragraph shall make the ENGINEER liable for any damages caused by the OPWA or any other contractor or consultant of the OPWA. 9.2. ENGINEER shall not be liable to OPWA for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 10. CONTRACTOR INDEMNIFICATION AND CLAIMS. 10.1. OPWA agrees to include in all construction contracts the provisions of Articles 7.1, and 7.2, and provisions providing contractor indemnification of OPWA and ENGINEER for contractor's negligence. 10.2. OPWA shall require construction contractor(s) to name OPWA and ENGINEER as additional insureds on the contractor's general liability insurance policy. 11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 12. INSURANCE. 12.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 12.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 12.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 12.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. REVISIONS AFTER FIRST REVIEW - CASEMENT.DOC C -3 12.1.4. Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $1,000,000, deductibles subject to approval by OPWA. 12.2. ENGINEER shall furnish OPWA certificates of insurance which shall include a provision that such insurance shall not be canceled without at least 30 days written notice to the OPWA. 13. OWNERSHIP AND REUSE OF DOCUMENTS. 13.1. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the OPWA. 13.2. OPWA'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at OPWA'S risk. 14. TERMINATION OF AGREEMENT, 14.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 14.2. OPWA shall have the right to terminate this AGREEMENT, or suspend performance thereof, for OPWA'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to OPWA. hi the event of termination or suspension for OPWA'S convenience, OPWA shall pay ENGINEER for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, ENGINEER's contract price and schedule shall be equitably adjusted. 15. NOTICE. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To ENGINEER: CASEMENT ENGINEERING, LLC P.O. Box 688 Owasso, Oklahoma 74055 -0688 Attention: Brian Casement, Manager /Owner To OPWA: OWASSO PUBLIC WORKS AUTHORITY 301 W 2nd Avenue Owasso, Oklahoma 74055 Attention: Roger Stevens, Public Works Director REVISIONS AFTER FIRST REVIEW - CASEMENTAOC C -4 15.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and OPWA. 16. UNCONTROLLABLE FORCES. Neither OPWA nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either OPWA or ENGINEER under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 18. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. OPWA may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the OPWA over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 21. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the ENGINEER. The ENGINEER will meet with the City staff initially and monthly thereafter and will be available for public meetings and City of Owasso presentations. REVISIONS AFTER FIRST REVIEW - CASEMENT.000 C -5 22. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has designated Brian Casement as Project Manager for the PROJECT. ENGINEER agrees that no change will be made in the assignment of this position without prior approval of OPWA. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Chair of the OPWA. APPROVED: Authority Secretary APPROVED AS TO FORM: City Attorney ENGINEER By: Date OWASSO PUBLIC WORKS AUTHORITY Chair Date REVISIONS AFTER FIRST REVIEW - CASEMENT.DOC C -6 AGREEMENT FOR ENGINEERING SERVICES FOR THE OWASSO PUBLIC WORKS AUTHORITY *" RECYCLE CENTER EXPANSION ** Scope of Project Attachment A SCOPE OF PROTECT. The PROJECT shall consist of civil engineering SERVICES described as follows: The project involves designing a new pie shaped concrete unloading apron with ten large size dumpsters having a raised steel platform in between each dumpster. The unloading apron will be located immediately west and adjacent to the existing recycle center. Two new driveways are included for access to the new unloading apron. A two -way drive will connect with S. Main St. and a one -way entrance drive will connect with E. 5th Ave. • All public and private utilities appear to be located at or near the site and in place. Any and all utilities for the expansion will come from the existing building or from utilities along S. Main St. or E. 5th Ave. Location and design of all other private or public utility services or extensions are not considered in this scope of work. • The project site does appear to be in floodplain A floodplain permit will be required BFE is 590.2. As it stands, storm water will travel by surface -flow in a northwesterly direction as it currently appears to do, to a proposed rain garden that will function as a storm water detention facility. • It is assumed that current zoning, plat, PUD, right -of -ways and easements are or will be in- compliance. Any issues or changes will be taken care of by the OPWA. • Coordinate the topographic survey with a state registered Professional Land Surveyor. We assume that the OPWA can provide an electronic AutoCAD drawing schematic site plan of the proposed project as well as a recent topographic survey. • Coordinate and attend a Pre - Development meeting with the OPWA. • Coordinate the geotechnical investigation with the OPWA and secure Structural Engineering Consultant for structural and PCC pavement design. • Coordinate with the OPWA and secure MEP Engineering Consultant for design of site lighting, security measures and possible communication needs. • Perform site layout design, which includes grading /drainage /storm water detention and utility design based on a schematic site plan and a recent topograplc survey provided by others. It is assumed that only one on -site storm water detention facility will be required. Any additional detention facilities that may be necessary or required will be an additional service at a fixed fee of $3,500.00 per detention facility. • Provide civil (site improvement plan, grading /drainage /detention plan and utility plan) drawings with any necessary details to be included for permit and construction. A drainage/ detention report will be provided. Proposed spot elevations, contours and ADA parking and access compliance will also be included. REVISIONS AFTER FIRST REVIEW - CASEMENT.DOC C.] Provide an Oklahoma Department of Environmental Quality (ODEQ) Storm Water Pollution Prevention Plan (SWP3). This includes preparing an erosion and sediment control plan as part of the grading/ drainage plan. Prepare report describing existing and proposed site, site drainage, erosion control measures and outlining inspection and maintenance procedures. Prepare Notice of Intent (NOI) and Notice of Termination (NOT) forms. • Review shop drawings and submittals pertaining to civil drawings. REVISIONS AFTER FIRST REVIEW - CASEMENT.DOC C.g AGREEMENT FOR ENGINEERING SERVICES FOR THE FOR THE OWASSO PUBLIC WORKS AUTHORITY ** RECYCLE CENTER EXPANSION ** Scope of Services Attachment B The services to be performed by the ENGINEER under this AGREEMENT will consist of providing civil engineering services for the SERVICES presented in Attachment A, as directed by the OPWA by a Notice to Proceed or in a work order. Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder for each assignment are essential provisions of this AGREEMENT; and it is further understood and agreed that the work embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and receipt of Notice to Proceed. It is further understood that all reviews and conceptual designs will be prepared in accordance with the OPWA of Owasso design criteria and specifications for construction. Basic Services of ENGINEER. The basic services of the ENGINEER shall include, but are not limited to the following tasks: A. Conceptual Design 1. Kick -Off Meeting/ Discussion of intent 2. Site Survey - By COO 3. Geotedmical Report - By COO 4. Provide three (3) site plans options resulting from kick off meeting ideas. 5. Document in Report of findings, recommending: a) Fencing b) Roll -Off Box Orientation C) Pavement Orientation/ types and thicknesses d) Driveway ingress /egress recommendations e) Cost estimates B. Preliminary Design The preliminary design process will consist of specific tasks wluch can be itemized as follows, as a minimum: 1. Prepare Title Sheet 2. Prepare Location Map 3. Prepare Drainage Area/ Calculations, Map & Report 4. Prepare Preliminary Site Plan based on the selection from the Conceptual Plan 5. Prepare Preliminary Storm Sewer PnPs 6. Prepare preliminary foundation plans for rolloff boxes. 7. Provide 3 copies for review C. Final Design The final design process will consist of specific tasks which can be itemized as follows: REVISIONS AFTER FIRST REVIEW - CASEMENTDOC C -g 1. Review and modify plans after review of preliminary design; 2. Prepare final details 3. Prepare Pay Quantity and Pay Note Sheet 4. Prepare General Note and Sequence of Construction Notes 2. Represent Owner during TAC; 3. Prepare specifications and contract documents (Using OPWA Documents); 4. Prepare final design cost estimate; 5. Prepare final engineering documents; 6. Submit drawings, specifications and contract documents to the Owner for approval. 7. Specifications shall be prepared to detail the required repairs. The following items will be included: a) Contract Documents containing the following items: i) Advertisement for Bids ii) Information for Bidders iii) Bid Schedule iv) Bond Requirements V) Bid Bond Forms v.1) Statutory Bond Forms v.2) Performance Bond Forms v.3) Maintenance Bond Forms b) Affidavits i) Business Relationship Affidavit ii) Conclusion Affidavit iii) Payroll Affidavit c) Certificate of Insurance Forms i) General Liability ii) Workman's Compensation iii) Notice of Award Form iv) Legal Council Approval Form V) Notice to Proceed Form D. Bidding Process 1. Provide *.pdf copy of the final signed 11" x 17" plans and specifications. OPWA to reproduce for prospective bidders. The ENGINEER may, however, charge the cost of the plans and specifications to the prospective bidders and suppliers for full scale plans 2. Answer questions from prospective bidders and suppliers and issue clarifications and interpretations by addenda to plan holders. 3. Attend the pre -bid conference with OWNER staff and prospective bidders to present project requirements and answer project - related questions. REVISIONS AFTER FIRST REVIEW - CASEMENT.DOC C -10 4. Attend the bid opening(s) and prepare a tabulations of the bid proposals received. Analyze the bids and low apparent bidder and provide a recommendation to the OWNER for awarding contracts for construction. 5. Assist the OWNER in preparing final construction contracts. E. Construction 1. Furrush sufficient number of sets of drawings and specifications to the OWNER. 2. Provide sufficient number of sets of drawings and specifications to the contractor. 3. Attend pre - construction conference to discuss project requirements. 4. Issue interpretations or clarifications of the intent of the drawings and specifications to protect the OWNER against deficiencies in construction on the part of the contractors. 5. Provide periodic site visits to inspect of the work performed by the contractor. 6. Prepare Change Orders and Work Change Directives as required, for modifications, additions, and deletions in work. 8. Upon request by the contractor and after confirmation by OWNER staff that the project is complete, the ENGINEER will conduct a final inspection with OWNER staff and the contractor to examine all construction and prepare a punch list of items to be corrected or completed. Provide copies of the punch list to the contractor and OWNER. 9. Receive mark -up drawings from contractor and prepare As -built Drawing and submit to OPWA in CAD and pdf formats. REVISIONS AFTER FIRST REVIEW - CASEMENTDOC G -1 1 AGREEMENT FOR ENGINEERING SERVICES FOR THE OWASSO PUBLIC WORKS AUTHORITY ** RECYCLE CENTER EXPANSION ** Responsibilities of the OPWA Attachment C RESPONSIBILITIES OF THE OPWA. The OPWA agrees: CJ Reports, Records, etc: To furnish, as required by the work, and not at the expense of the ENGINEER: C.1.1 Records, reports, studies, plans, drawings, and other data available in the files of the OPWA that may be useful in the work involved under this AGREEMENT C.1.2 Standard construction drawings and standard specifications C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by City. C.2 Access: Provide access to public and private property when required in performance of ENGINEER's services. C.3 Staff Assistance: Designate the City Engineer (or another individual designated in writing) to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define OPWA'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing OPWA owned utilities and in expediting their relocation as described in Attachment B. Further, City will furnish assistance as required in obtaining locations of other utilities, including excavations to determine depth. C.3.2 Furnish legal assistance as required in the preparation of bidding, construction and other supporting documents. C.3.3 Furnish topographic survey of the proposed site. C.3.4 Furnish Geotechnical Report for proposed site. CA Review: Examine all studies, reports, sketches, estimates, specifications, drawings, proposals and other documents presented by ENGINEER and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. REVISIONS AFTER FIRST REVIEW - CASEMENT.DOC CAA AGREEMENT FOR ENGINEERING SERVICES FOR THE OWASSO PUBLIC WORKS AUTHORITY ** RECYCLE CENTER EXPANSION ** Compensation Attachment D COMPENSATION. The OPWA agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable monthly as the work progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon actual hours or work, invoiced according the Rate Schedule provided in ATTACHMENT E, completed at the time of billing. Invoices shall be accompanied by such documentation as the OPWA may require in substantiation of the amount billed. D.1 Total Compensation For the work under this project the total maximum billing including direct costs and subconsultant services shall be $39,650 which amount shall not be exceeded without further written authorization by OPWA. D.2 Subconsultants and Other Professional Associates: Services of subcontractors and other professional consultants shall be compensated for at actual cost. Use of sub - consultants must be authorized in advance by OPWA. D.3 Other Direct Costs D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel by personal or firm automobile shall be compensated for at the rate currently allowed by the IRS. D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E. D.3.3 Any other direct costs shall be compensated for at actual when authorized in advance by OPWA. DA Additional Services: Unless otherwise provided for in any accepted and authorized proposal for additional services, such services shall be compensated for on the same basis as provided for in Attachment D. D.5 Terminated Services: If this AGREEMENT is terminated, ENGINEER shall be paid for services performed to the effective date of termination. D.6 Conditions of Payment D.6.1 Progress payments shall be made in proportion to services rendered and expenses incurred as indicated within this AGREEMENT and shall be due 13 and owing within thirty days of ENGINEER'S submittal of his progress payment invoices. D.6.2 If OPWA fails to make payments due ENGINEER within sixty days of the submittal of any progress payment invoice, ENGINEER may, after giving fifteen days written notice to OPWA, suspend services under this AGREEMENT. D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are delayed or suspended for more than ninety days for reasons beyond ENGINEER'S control, ENGINEER may, after giving fifteen days written notice to OPWA, request renegotiation of compensation. 14 AGREEMENT FOR ENGINEERING SERVICES FOR THE OWASSO PUBLIC WORKS AUTHORITY RECYCLE CENTER EXPANSION'* Billing Rate Sheet Attachment E OPWA SHALL REPLACE THIS PAGE WITH ENGINEER'S RATES AND REIMBURSABLE EXPENSES Additional civil services will be billed at the standard hourly rate of $155.00 or at an agreed - upon fixed fee. Additional civil services include any other services required as a result of changes in project scope. Additional civil services also include any changes to the design and /or drawings during or after commencement of construction to include, but not limited to, as -built or record drawings, or subsequent permit/ construction drawings and plans, that may be required as a result of unforeseen /unknown underground structures or utilities, or the presence of underground structures or utilities mistakenly located and shown on the topographic survey. We will not proceed on additional civil services without written authorization. Site visits or meetings will be provided on an as- needed basis and will be billed at the standard hourly rate above. Billing includes the time for each site visit or meeting and travel time to and from each site visit or meeting. Expenses such as travel, travel related lodging and meals, and payment of any permit or application/ review fees required by Owner/ Developer, Architect, General Contractor, Government or other entities are considered reimbursable expenses and will be billed at actual cost. Expenses such as reproduction (printing/ plotting), express delivery or shipping will be billed at 1.25 times cost. Procurement of any requested or required land surveying or engineering consultant services is considered a reimbursable expense and will be billed at actual cost. Invoicing will be every two weeks on a percentage of work complete and payment is due upon receipt of invoice. Invoices not paid when due will bear interest after 30 days at the rate of 18% per annum. 15 AGREEMENT FOR ENGINEERING SERVICES FOR THE OWASSO PUBLIC WORKS AUTHORITY *` RECYCLE CENTER EXPANSION " Schedule Attachment F F. SCHEDULE. The schedule for general engineering services for the PROJECT is provided as follows: F.1. Notice to Proceed: F.2. Substantial Completion: 16 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06106/2020 Department Payroll Expenses Total Expenses 400 OPWA Administration 15,254.42 22,506.66 405 Utility Billing 6,768.00 11,575.85 420 Water 15,625.92 25,628.47 450 Wastewater 13,333.08 21,590.99 455 Wastewater Collection 12,437.92 20,989.52 480 Refuse 15,427.78 24,330.82 485 Recycle Center 1,728.25 3,176.96 FUND TOTAL 80,575.37 129,799.27 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2019 -2020 Budgetary Basis Statement of Revenues & Expenses As of May 31, 2020 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 471,046 $ 5,840,595 $ 6,652,106 87.80% Wastewater 379,920 4,531,219 5,059,107 89.57% Refuse & recycle 213,216 2,161,251 2,320,564 93.137. Other Utility fees 1,200 256,210 294,076 87.1291 TOTAL OPERATING REVENUES $ 1,065,382 $ 12,789,274 $ 14,325,853 89.27% OPERATING EXPENSES: OPWA administration $ (91,365) $ (1,148,826) $ (1,214,450) 94.60% Utility Billing (45,296) (452,976) (566,128) 80.01% Water (366,783) (3,799,047) (5,097,064) 74.53% Wastewater (180,954) (2,894,785) (3,643,618) 79.45% Refuse & Recycle (115,781) (1,170,547) (1,609,681) 72.72% Debt payments (203,967) (2,474,382) (2,371,949) 104.32% TOTAL OPERATING EXPENSES $ (1,004,146) $ (11,940,563) $ (14,502,890) 82.337. OPERATING REVENUES OVER /(UNDER) EXPENDITURES $ 61,236 $ 848,711 $ (177,037) NONOPERATING REVENUES (EXPENSES): Interest $ 4,120 $ 64,244 $ 57,935 110.89% Other revenues /(expenses) 1,612 21,535 20,807 103.50% Transfers in _ - - 0.00% Transfers out - (326,201) (326,201) 100.007. TOTAL NONOPERATING REVENUES (EXPENSES) $ 5,731 $ (240,423) $ (247,459) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt $ 1,924,676 $ 5,361,920 $ 36,154,177 Expenditures of long -term debt (1,906,810) (3,619,413) (35,679,480) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES $ 17,867 $ 1,742,507 $ 474,697 NET INCOME (LOSS) $ 84,834 $ 2,350,795 $ 50,201 ENCUMBRANCES OUTSTANDING $ (713,704) FUND BALANCE (Budgetary Basis) Beginning Balance 2,830,301 2,830,301 Ending Balance $ 4,467,391 $ 2,880,502