HomeMy WebLinkAbout2020.06.16_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
TUESDAY, June 16, 2020 - 6:30 pm
Pursuant to the COVID -19 Pandemic and the local health threats posed by such pandemic,
the following procedural change will apply for this meeting:
• The meeting will be available for viewing through YouTube Live Stream.
httr)s://www.youtube.com/channel/UCxoXATOr7VRKOyo-Rdf2d] Q /live
1. Call to Order
Chair Chris Kelley
2. Roll Call
3. Election of OPGA Chair
Chris Kelley, Chair
4. Election of OPGA Vice Chair
Chair
AGENDA RECEIVED
JUN 12 2020 47
City Clerk's Office
5. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and
will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - June 2, 2020, and June 9, 2020, Regular Meetings
B. Approve claims
6. Consideration and appropriate action relating to items removed from the Consent Agenda
7. Consideration and appropriate action relating to Resolution 2020 -01, providing for the
adoption of an annual budget for Fiscal Year 2020 -2021
Linda Jones
Staff recommends approval of Resolution 2020 -01.
8. Report from OPGA Manager
9. Report from OPGA Attorney
10. Official Notices to Authority (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Report- pay period ending date June 6, 2020
• Monthly Budget Status Report - May 2020
OPGA
June 16, 2020
Page 2
11. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
12. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and
the Agenda posted at City Hall, 200 South Main Streenat 6:00 pm on Fridayl June 12, 2020.
Clerk
The City of Owasso encourages citizen participation. To requilst on accommodation due to a disability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to
istevens@cityofowasso.com
OWASSO CITY COUNCIL
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
MINUTES OF JOINT REGULAR MEETING
Tuesday, June 2, 2020
The Owasso City Council met in regular session on Tuesday, June 2, 2020, in the Council Chambers at Old
Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 13, 2019;
and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00
pm on Friday, May 30, 2019. As a result of the COVID -19 Pandemic and the health threats posed by such
pandemic, this meeting was available for public viewing through YouTube Live Stream.
t. Call to Order
Mayor /Chair Chris Kelley called the meeting to order at 6:30pm.
2. Invocation
The Invocation was offered by Warren Lehr.
3. Flag Salute
Vice Mayor /Vice Chair Bill Bush led the flag salute.
4. Roll Call
Present
Mayor /Chair -Chris Kelley
Vice Mayor /Vice Chair- Bill Bush
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
A quorum was declared present.
Staff:
City Manager- Warren Lehr
City Attorney - Julie Lombardi
Absent
Councilor /Trustee - Kelly Lewis
5. Presentation of Character Trait of Flexibility
Michele Dempster, Character Council Member, presented the character trait for the month of June.
6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All
matters listed under "Consent" are considered by the City Council / Authority to be routine and will be
enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by
request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve City Council minutes - May 19, 2020, Regular Meeting
B. Approve OPWA minutes -May 19, 2020, Regular Meeting
C. Approve OPGA minutes - May 19, 2020, Regular Meeting
D. Approve claims - City Council, OPWA, and OPGA
E. Accept a grant from Oklahoma Municipal Assurance Group in the amount of $5,000.00 and
approve a budget amendment in the General Fund increasing the estimated revenue and
appropriation for expenditures by $5,000.00
F. Accept public infrastructure improvements of a water line, two concrete approaches, and
sidewalk for the Owasso Public Schools Education Services Center located at 1501 North
Ash Street
G. Authorization to submit a request to the Tulsa County Vision Authority to amend the Vision
2025 Capital Improvement Agreements for the Community Center Outdoor Classroom and
Gathering Area Project and Owasso Events Facilities - Sports Park Project #2 by extending
the expiration term for each agreement
Owasso City Council, OPWA, OPGA
June 2, 2020
Page 2
Mr. Bush moved, seconded by Mr. Bonebrake to approve the Consent Agenda with City Council
claims totaling $434,045.17, Owasso Public Works Authority claims totaling $746,307.68, and Owasso
Public Golf Authority claims totaling $14,617.74.
YEA: Bonebrake, Bush, Dunn, Kelley
NAY: None
Motion carried: 4 -0
Consideration and appropriate action relating to items removed from the Consent Agenda
None
8. PUBLIC HEARING - The City Council will conduct a public hearing for the purpose of receiving citizen
input relating to the proposed FY 2020 -2021 Annual Operating Budget
Warren Lehr and Linda Jones presented the item. At 7:01 pm, the Mayor opened the Public Hearing for
comment. There were no comments from the audience. At 7:01 pm, the Mayor closed the public
hearing.
9. Consideration and appropriate action relating to the acquisition of right -of -way and easement for the
East 116th Street North from Mingo to Garnett Road Roadway Improvement Project
Roger Stevens presented the item, recommending authorization for payment to Dale W. Baker, in the
amount of $60,417.45, for the acquisition of right -of -way, easement, and compensation for damages at
11607 North 101st East Avenue.
There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr.
Bush to authorize payment, as recommended.
YEA: Bonebrake, Bush, Dunn, Kelley
NAY: None
Motion carried: 4 -0
10. Report from City Manager /Authority Manager
Warren Lehr introduced Roger Stevens to provide the monthly Public Works project status report. Mr.
Lehr reported on the 2020 Economic Summit, Gathering on Main, Grand Opening for Redbud Festival
Park, Red White and Boom, the Museum and Community Center, Municipal Court, Utility Billing
payment policy procedures, and the COPS Grant.
11. Report from City Afforney /Authority Attorney
None
12. Report from City Councilors /Trustees
Mayor /Chair Kelley acknowledged the Owasso Police Department.
13. Official Notices to Council / Authority (documents for acknowledgment of receipt or information only,
no discussion or action will be taken)
The Mayor /Chair acknowledged receipt of the following:
• Health Care Self- Insurance Claims -dated as of May 28, 2020
• General Fund Payroll Payment Report - pay period ending date May 23, 2020
• OPWA Payroll Payment Report- pay period ending date May 23, 2020
• OPGA Payroll Payment Report- pay period ending date May 23, 2020
14. New Business (New Business is any item of business which could not have been foreseen at the time of
posting of the agenda)
None
Owasso City Council, OPWA, OPGA
June 2, 2020
Page 3
15. Consideration and appropriate action relating to a request for an executive session for the purpose of
discussing personnel matters relating to the City Attorney and the City Manager as provided for in Title
25, O.S. § 307(B)(1)
Mayor /Chair Chris Kelley presented the item, recommending to enter into executive session.
Mr. Bush moved, seconded by Mr. Dunn to enter into executive session.
YEA: Bonebrake, Bush, Dunn, Kelley
NAY: None
Motion carried: 4 -0
At 7:30 pm, the City Council entered into executive session. At 7:51 pm, Julie Lombardi entered into the
executive session. At 8:03 pm, Ms. Lombardi exited the executive session. At 8:35 pm, Warren Lehr
entered into the executive session. At 9:28 pm, the City Council and Mr. Lehr returned to open session.
16. Adjournment
Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Kelley
NAY: None
Motion carried: 4 -0 and the meeting adjourned at 9:29 pm.
Chris Kelley, Mayor /OPWA Chair /OPGA Chair
Juliann M. Stevens, City Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY (OPWA), AND
PUBLIC GOLF AUTHORITY (OPGA)
MINUTES OF JOINT REGULAR MEETING
Tuesday, June 9, 2020
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, June 9, 2020, in the Council Chambers at Old
Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday,
December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200
South Main Street, at 6:00 pm on Friday, June 5, 2020. As a result of the COVID -19 Pandemic and
the health threats posed by such pandemic, this meeting was available for public viewing through
YouTube Live Stream.
1. Call to Order /Roll Call
Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm.
Present Absent
Mayor /Chair -Chris Kelley None
Vice Mayor /Vice Chair- Bill Bush
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
Councilor /Trustee - Kelly Lewis
A quorum was declared present.
2. Discussion relating to positions of Mayor /Chair and Vice Mayor /Vice Chair
Mayor /Chair Chris Kelley presented the item and discussion was held.
3. Discussion relating to the proposed FY 2020 -2021 Annual Operating Budget
Warren Lehr and Linda Jones presented the item and discussion was held. It was further
explained that an item would be placed on the June 16, 2020, City Council, Owasso Public
Works Authority, and Owasso Public Golf Authority agendas for consideration and action.
4. Discussion relating to Community Development Items
A. Request for Annexation (OA 20 -02) and Rezoning (OZ 20 -02) - 4 acres located at the
northeast corner of East 761h Street North and North 129th East Avenue
B. Request for a Planned Unit Development (OPUD 20 -01) and Rezoning (OZ 20 -01) - 8.722
acres located north and west of the East 1 16th Street North and North 126th East Avenue
intersection
C. Request for an easement closure (waterline) - Rejoice Christian Campus, located at
13407 East 106th Street North
Brian Dempster and Karl Fritschen presented items A, B, and C and discussion was held. It was
further explained that these items would be placed on the June 16, 2020, City Council agenda
for consideration and action.
5. Discussion relating to City /Authority Manager items
A. Various Citizen Board and Committee appointments
B. Monthly sales tax report
C. City /Authority Manager report
Juliann Stevens presented item A and discussion was held. Linda Jones presented item B and
discussion was held. Mr. Lehr introduced Alexa Beemer, City Planner, and reported on the 2020
Economic Summit, Drive -Thru notarization services at City Hail for absentee ballots, anticipated
budget amendments related to the Coronavirus Aid, Relief, and Economic Security (CARES)
ACT proceeds, resuming utility payment policy procedures on July 1, 2020; and the Grand
Opening for Redbud Festival Park.
Owasso City Council, OPWA & OPGA
June 9, 2020
Page 2
6. City Councilor /Trustee comments and inquiries
City Councilors commented on an Owasso Reporter interview with Police Chief Scott
Chambless.
7. Adjournment
The meeting adjourned at 6:52 pm.
Chris Kelley, Mayor /Chair
Juliann M. Stevens, City Clerk
Claims List - 6/16/2020
Fund Vendor Name Payable Description Payment
Amount
55 OPGA JPMORGAN CHASE BANK TIMMONS -FUEL $653.17
YAMAHA GOLF CAR COMPANY REPAIR $66.66
CART OPERATIONS -Total
$719,83
AT &T
CONSOLIDATED PHONE
$13.40
CITY GARAGE
LABORIOVERHEAD - JUNE, 20
$68.08
COOP'S DRIVES, MOTORS, AND
PUMPHOUSE REPAIR
$200.00
CONTROLS
HOLLIDAY SAND & GRAVEL CO
SAND
$340.73
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
$25.99
JPMORGAN CHASE BANK
BWI- FERTILIZER
$4,93160
JPMORGAN CHASE BANK
CORE &MAIN -VALVE BOXES
$303.00
JPMORGAN CHASE BANK
HARRELLS- FERTILIZER
$403.00
JPMORGAN CHASE BANK
HARRELLS- HERBICIDE
$213.35
JPMORGAN CHASE BANK
LOWES - FLOWERS
$7.72
JPMORGAN CHASE BANK
LOWES -LIDS
$5.34
JPMORGAN CHASE BANK
LOWES - SUPPLIES
$60.56
JPMORGAN CHASE BANK
MAIL THIS- PRINTING
$136.08
JPMORGAN CHASE BANK
MIDWEST BEARING -PARTS
$95.58
JPMORGAN CHASE BANK
MOHAWK -SAND
$937.46
JPMORGAN CHASE BANK
P &K -PARTS
$292.74
JR SIMPLOT COMPANY
SEAWEED EXTRACT
$360.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$41.08
TCF NATIONAL BANK
MAINT CART LEASE
$1,160.00
UNIFIRST HOLDINGS LP
ENV CHARGE
$33.00
UNIFIRST HOLDINGS LP
JANITORIAL
$52.74
UNIFIRST HOLDINGS LP
SHOP TOWEL SERVICE
$50.49
UNIFIRST HOLDINGS LP
SUPPLIES
$63.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$37.26
VERIZON WIRELESS
WIRELESS CONNECTION
$40.89
COURSE MAINT -Total
$9,875.09
JPMORGAN CHASE BANK
MURPHY - SUPPLIES
$567.04
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$22.56
JPMORGAN CHASE BANK
SYSCO- SUPPLIES
$732.63
JPMORGAN CHASE BANK
UNITED LINEN- RENTAL
$171.39
JPMORGAN CHASE BANK
WALMART -LIGHT BULBS
$20.85
JPMORGAN CHASE BANK
WALMART -MOUSE
$17.84
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$5.82
STEPHEN R GRINTER
REPAIR
$290.00
FOOD &BEV -Total $1,828,13
AT &T CONSOLIDATED PHONE $107.18
AT &T LONG DISTANCE PHONE $4.08
1
Claims List - 6/16/2020
Fund Vendor Name
Payable Description
Payment
Amount
55 OPGA GPS TECHNOLOGIES, INC
CART GPS
$111.78
JPMORGAN CHASE BANK
LOCKE- REPAIR
$50.63
JPMORGAN CHASE BANK
LOWES- REPAIR
$16.05
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$30.46
JPMORGAN CHASE BANK
WASTE MGMT- REFUSE
$1,041.34
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$147.83
UNIFIRST HOLDINGS LP
RUG SERVICE
$41.61
GOLF ADMIN -Total
$1,550.96
OKLAHOMA GOLF ASSOCIATION
HANDICAP SERVICE
$900.00
GOLFSHOP -Total
$900.00
BGR DAILY ACCT.
REIMB GOLF PETTY CASH
$2,798.80
JPMORGAN CHASE BANK
ACUSHNET- MERCHANDISE
$1,784.01
JPMORGAN CHASE BANK
CCSWB- BEVERAGES
$412.22
JPMORGAN CHASE BANK
IMPERIAL- COFFEE
$26.95
JPMORGAN CHASE BANK
PING- MERCHANDISE
$766.57
JPMORGAN CHASE BANK
PUKKA- MERCHANDISE
$669.12
JPMORGAN CHASE BANK
SAMS -FOOD
$676.42
JPMORGAN CHASE BANK
SYSCO -FOOD
$947.53
JPMORGAN CHASE BANK
WALMART -BEER
$74.19
JPMORGAN CHASE BANK
WALMART -FOOD
$213.70
OPGA -Total $8,369.51
OPGA -Total $23,243.52
OPGA Grand Total $23,243.52
2
sd
PERL V..0.- U1 Ch—Mr -R[ LCommunM
TO: The Honorable Chair and Trustees
Owasso Public Golf Authority
FROM: Linda Jones
Finance Director
SUBJECT: Resolution 2020 -01, FY 2020 -2021 Annual Owasso Public Golf Authority (OPGA)
Operating Budget
DATE: June 12, 2020
BACKGROUND:
Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund,
Owasso Public Works Authority (OPWA) Fund, OPGA Fund, and other funds has been developed
and was transmitted for City Council review on May 12, 2020. The proposed budget was
discussed during the May and June City Council work sessions. Printed copies of the proposed
budget have been available for public viewing at City Hall and on the City's website.
Resolution 2020 -01 provides for the adoption of a fiscal year budget for the Owasso Public Golf
Authority.
PUBLIC HEARING:
On May 27, 2020, legal notice of a public hearing was published in the Owasso Reporter, and
such hearing was conducted on June 2, 2020. The public hearing provided opportunity for
citizen comment and questions relating to the proposed budget. No public comments were
received.
RECOMMENDATION:
Staff recommends approval of Resolution 2020 -01, adopting a Fiscal Year 2020 -2021 budget for
the OPGA Fund.
ATTACHMENT:
OPGA Resolution 2020 -01
OWASSO PUBLIC GOLF AUTHORITY
OWASSO, OKLAHOMA
RESOLUTION 2020 -01
A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL
YEAR 2020 -2021 FOR THE OWASSO PUBLIC GOLF AUTHORITY
WHEREAS, The Owasso Public Golf Authority was created as a Title 60 Public Trust; and
WHEREAS, The Authority Manager has prepared a budget for fiscal year ending June 30, 2021
(FY 2020 - 2021); and
WHEREAS, the budget has been formally presented to the Trustees; and
WHEREAS, certain budget filing requirements are mandated by State Statutes.
NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC GOLF AUTHORITY,
THAT: The Owasso Public Golf Authority does hereby adopt the FY 2020 -2021 Budget with total
resources available in the amount of $2,022,804 and total expenditures appropriations in the
amount of $1,496,603 as follows:
Golf Shop $ 276,141
Golf Cart Operation 120,058
Golf Course Maintenance 731,714
Food and Beverage 140,778
General and Administrative 227.912
Total expenditures $1,496,603
THAT: The effective date of this Resolution shall be July 1, 2020.
ADOPTED AND APPROVED this 161h day of June, 2020, by the Trustees of the Owasso Public Golf Authority
ATTEST:
Juliann M. Stevens, Authority Secretary
APPROVED AS TO FORM:
Chair
Julie Lombardi, Authority Attorney
Department
600 Golf Shop Operations
605 Cart Operations
610 Golf Course Operations
670 Food & Beverage
690 General & Administration
OWASSO PUBLIC GOLF AUTHORITY
PAYROLLPAYMENTREPORT
PAY PERIOD ENDING DATE 06/0612020
Payroll Expenses
4,344.56
3,310.88
12,803.60
3,335.90
3,564.45
Total Expenses
6,632.55
3,721.43
18,475.86
4,941.46
5,106.99
FUND TOTAL 27,359.39 38,878.29
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
FISCAL YEAR 2018 -2019
Budgetary Basis
Statement of Revenues & Expenses
As of May 31, 2020
OPERATING REVENUES:
Golf shop fees
Merchandise sales
COS — merchandise
Cart Rental
Food & beverage
COS -- food & beverage
TOTAL OPERATING REVENUES
OPERATING EXPENSES:
Golf Shop
Cart Operations
Golf Course Maintenance
Food & Beverage
Golf Administration
TOTAL OPERATING EXPENSES
MONTH
YEAR
TO -DATE
TO -DATE
BUDGET
$ 55,551
$ 450,496
$ 492,510
13,650
126,931
146,433
(9,550)
(87,064)
(110,068)
20,351
135,882
132,610
12,743
108,016
131,399
(6,572)
(54,326)
(60,034)
$ 86,173
$ 679,935
$ 732,850
(21,422)
(13,507)
(53,805)
(12,561)
(16,933)
$ (118,230)
(166,608)
(120,860)
(615,967)
(115,062)
(207,947)
$ (1,226,444)
$ (211,726)
(114,398)
(721,311)
(134,805)
(232,883)
$ (1,415,123)
OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (32,056) $ (546,509) $ (682,273)
NONOPERATING REVENUES (EXPENSES):
Transfer from General
Transfer from OPWA
Other revenues /(expenses)
TOTAL NONOPERATING REVENUES (EXPENSES)
NET INCOME (LOSS)
ENCUMBRANCES OUTSTANDING
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
26
$ 26
$ (32,031)
$ 881,573
326,201
28,315
$ 1,236,089
$ (54,714)
$ 881,573
326,201
700
$ 1,208,474
$ 526,201
(2,132,613) (2,132,613)
$ (1,497,747) $ (1,606,412)
PERCENT
OF BUDGET
91.47%
86.68%
79.10%
102.47%
82.20%
90.49%
92.78%
78.69%
105.65%
85.40%
85.35%
89.29 %,
86.67%
100.00%
100.00%
4044.95%
102.29%