HomeMy WebLinkAbout1998.04.07_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, April 7, 1998
The Owasso City Council met in regular session on Tuesday, April 7, 1998 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 3, 1998.
ITEM 1:
CALL TO ORDER
Mayor Barnhouse called the meeting to order at 7:04 p.m.
ITEM 2:
INVOCATION
Robert Carr, Director of Public Works, offered the invocation.
ITEM 3:
FLAG SALUTE
Dr Standridge led in the flag salute.
ITEM 4:
ROLL CALL
PRESENT
Mary Lou Barnhouse, Mayor
Tracy Standridge, Vice Mayor
Mark Wilken, Councilor
ABSENT
Michael Helm, Vice Mayor
Denise Bode, Councilor
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5:
READING OF MAYOR'S PROCLAMATION
Mayor Barnhouse presented a proclamation to Ms Cathy Hutchison, recogmzmg Precision
Components as Business of the Quarter for the Second Quarter of 1998.
ITEM 6:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of March 17, 1998 Regular Meeting, and
March 24, 1998 and March 31, 1998 Special Meetings.
B. Approval of Claims.
C. Action Relating to Ordinance #572, an Ordinance Providing for the
Rezoning of 168.692 Acres, More or Less, Located North and West of
East 96th St N and the Owasso Expressway; from AG (Agriculture) to CS
Owasso City Council April 7, 1998
(Commercial Shopping Center), OL (Office Light), RS-3 (Residential
Single-Family High Density), RS-2 (Residential Single-Family Medium
Density), and RE (Residential Estates).
D. Action Relating to the Renewal of the Enhanced 911 Interlocal
Agreement.
The consent agenda included minutes of the March 17, 1998 regular meeting and the March 24,
1998 and March 31, 1998 special meetings, by reference made a part hereto. Item B on the
consent agenda included the following claims: (1) General Fund $55,740.75; (2) Collision Self-
Insurance $5,502.65; (3) Workers' Comp Self-Insurance Fund $2,589.25; (4) Ambulance
Service Fund $1,582.33; (5) City Garage $6,347.21; (6) Capital Improvements $1,384.51;
(7) Park Development $5,000.00; (8) Capital Projects Grant $1,712.31; (9) Payroll #1
$139.443.13; (10) City Garage Payroll #1 $4,027.50; (11) Payroll #2 $138,636.43; (12) City
Garage Payroll #2 $3,971.32. Item #3 requested approval of Ordinance #572, based on Council
action taken on March 17, 1998 approving the rezoning and authorizing an ordinance. Item #4
requested Council renewal of the Enhanced 911 Interlocal Agreement, an agreement which has
been in place since 1989 and which must be renewed each year before May 1 for the
participating jurisdictions to continue participation in the regional E-911 system. Mr Wilken
moved, seconded by Dr Standridge, to approve the consent agenda.
A YE: Wilken, Standridge, Barnhouse
NAY: None
Motion carried 3-0.
ITEM 7:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REOUEST FOR COUNCIL APPROVAL OF A CASH TRANSFER FROM THE
GENERAL FUND TO THE MUNICIPAL COURT FUND. SUCH TRANSFER
REQUESTED IN THE AMOUNT OF $3333.05.
Mr Ray said that the Court Fund was found to be out of balance in February 1997 when the
Finance Department assumed accounting duties for the Court. A shortage in the fund is
attributable to poor accounting, with not all transactions being recorded, as well as returned
checks. The Finance Department has verified the exact amount of funds that need to be restored
to the Court Fund and are requesting a transfer from the General Fund to the Municipal Court
Fund. Dr Standridge moved, seconded by Mr Wilken, to approve a cash transfer from the
General Fund to the Municipal Court Fund in the amount of $3333.05.
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Owasso City Council
April 7, 1998
AYE: Standridge, Wilken, Barnhouse
NA Y: None
Motion carried 3-0.
ITEM 8:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REPORT FROM THE PARKING ORDINANCE REVIEW COMMITTEE.
Mr Rooney said that in January the City Council directed staff to create a committee to review
regulations relating to residential and handicapped parking. The committee was formed as a
result of citizen concerns regarding the parking of large commercial vehicles in residential areas,
and a lack of handicapped parking in conformance with ADA requirements. Three meetings
were held, with changes being recommended to both the City of Owasso Code of Ordinances
and the Owasso Zoning Code, to address and clarify the concerns. The Council was provided
with the recommended changes. Mr Wilken moved, seconded by Dr Standridge, to approve the
amendments to the Owasso Code of Ordinances and the Owasso Zoning Code, as well as the
steps outlined for business notification, and to direct the staff to draft the necessary ordinances
to amend those documents.
AYE: Wilken, Standridge, Barnhouse
NAY: None
Motion carried 3-0.
ITEM 9:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
DEDICATION OF DRAINAGE EASEMENT FROM ALLEN ROBINSON AND
DORIS ROBINSON TO THE CITY OF OWASSO. AND THE DEDICATION
OF REAL PROPERTY FROM ALLEN ROBINSON AND DORIS ROBINSON
TO THE CITY OF OWASSO.
Mr Lutz presented the item. The Owasso NSP Roadway and Drainage Improvements project
scope of work includes extending Fifth Ave east to intersect with the Highway 169 west service
road, widening 1900 feet of drainage channel and constructing a box culvert bridge spanning the
channel. Land for the roadway must be acquired and a drainage easement is needed for the
channel improvement. The landowners, Allen and Doris Robinson, have provided a Deed of
Dedication for the roadway which transfers ownership and maintenance of this tract to the City.
They have also provided a Drainage Easement transferring maintenance of the improved channel
to the City. Acceptance and execution by the City is required to complete the documents.
Mr Wilken moved, seconded by Dr Standridge, to accept the Drainage Easement and Deed of
Dedication from Allen and Doris Robinson, and authorize the signing of the documents by the
Mayor and City Clerk.
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Owasso City Council
April 7, 1998
AYE: Wilken, Standridge, Barnhouse
NAY: None
Motion carried 3-0.
ITEM 10:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR A SUPPLEMENTAL APPROPRIATION TO THE COLLISION
SELF-INSURANCE FUND.
Ms Bishop said that the City is self-insured for collision on city vehicles. Because of two
vehicles sustaining major damage in FY 1997-98, insufficient funds remain to cover repairs
needed for the remainder of the fiscal year. The staff requested a supplemental appropriation
to the fund of $4000, which would cover the cost of repairs to the latest damaged vehicle and
leave a balance of $2541.69 for the remainder of the fiscal year. Dr Standridge moved,
seconded by Mr Wilken, to approve a supplemental appropriation to the Collision Self-Insurance
Fund in the amount of $4000.
AYE: Standridge, Wilken, Barnhouse
NAY: None
Motion carried 3-0.
ITEM 11:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL RATIFICATION OF AN ACTION TAKEN BY
THE CITY MANAGER WHEREIN A COMMITMENT WAS MADE FOR THE
EXPENDITURE OF FUNDS EXCEEDING THE MANAGER"S AUTHORITY.
SUCH EXPENDITURE IN THE AMOUNT OF $5874.25 TO SHAHEEN
CHEVROLET. LANSING. MI FOR THE PURPOSE OF REPAIRING A 1994
POLICE VEHICLE.
Mr Ray presented the item. In January a police vehicle sustained extensive electrical damage
during a vehicle fire. That damage was not covered by warranty and estimates were obtained
for the repair of the vehicle. The vehicle was then repaired at a cost of $5874.25, an amount
that exceeded the City Manager's spending authority. Dr Standridge moved, seconded by Mr
Wilken, to approve and ratify the expenditure of $5874.25 for the repair of a police vehicle, and
authorize the payment of $5874.25 to Shaheen Chevrolet of Lansing, MI for work performed.
AYE: Standridge, Wilken, Barnhouse
NAY: None
Motion carried 3-0.
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Owasso City Council
April 7, 1998
ITEM 12:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO
OBTAINING E-911 EQUIPMENT FROM SOUTHWESTERN BELL
FINANCIAL SERVICES. AS WELL AUTHORIZING SOUTHWESTERN
BELL TELEPHONE REMITTANCE OF E-911 REVENUES SUFFICIENT TO
MAKE THE MONTHLY LEASE PAYMENT TO SOUTHWESTERN BELL
FINANCIAL SERVICES.
Chief Alexander said that Southwestern Bell Telephone collects a 5 % fee on residential and
commercial telephone bills for support of the City of Owasso emergency communications center.
New 911 equipment has been approved by the Regional E-911 Board and that equipment will
be installed in the communications center when the police department is relocated to City Hall.
The equipment is being financed by Southwestern Bell Financial Services and leased to the City
of Owasso through a lease purchase agreement. The equipment will become the property of the
City at the end of five years. Mr Wilken moved, seconded by Dr Standridge, to approve the
master lease purchase agreement with Southwestern Bell Financial Services, to authorize
Southwestern Bell Telephone to remit portions of the proceeds of the E-911 fee to Southwestern
Bell Financial Services for the lease payments, and to authorize the Mayor to execute all the
necessary documents.
AYE: Wilken, Standridge, Barnhouse
NAY: None
Motion carried 3-0.
ITEM 13:
REPORT FROM CITY MANAGER
Mr Ray thanked the Parking Ordinance Review Committee for their work. He also thanked Ms
Candace Low, Associate Director of Ability Resources Inc, who provided information on
accessibility issues. Ms Rene Rinam interpreted for Ms Low.
ITEM 14:
REPORT FROM CITY ATTORNEY
No report.
ITEM 15:
REPORT FROM CITY COUNCILORS
No report.
ITEM 16:
UNFINISHED BUSINESS
None.
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Owasso City Council
April 7, 1998
ITEM 17:
NEW BUSINESS
None.
ITEM 18:
ADJOURNMENT
Dr Standridge moved, seconded by Mr Wilken, to adjourn.
AYE: Standridge, Wilken, Barnhouse
NAY: None
Motion carried 3-0, and the meeting was adjourned at 7:35 p.m.
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Mary L Barnhouse, Mayor
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