HomeMy WebLinkAbout1997.01.07_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, January 7, 1997
The Owasso City Council met in regular session on Tuesday, January 7, 1997 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 3, 1997.
ITEM 1:
CALL TO ORDER
Mayor Ewing called the meeting to order at 7:05 p.m.
ITEM 2:
INVOCATION
The invocation was given by Owasso Police Chaplain Rev Dale Blackwood.
ITEM 3:
FLAG SALUTE
Mayor Ewing led in the flag salute.
ITEM 4:
ROLL CALL
PRESENT
Danny Ewing, Mayor
Joe Ramey, Vice Mayor
Mary Lou Barnhouse, Councilor
Michael Helm, Councilor
ABSENT
Tracy Standridge, Councilor
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5:
READING OF MAYOR'S PROCLAMATION.
Mayor Ewing read and presentation a proclamation to Lorrie Dozier, owner of Dozier Printing,
naming them as Business of the Quarter for the first quarter of 1997. Ms Dozier introduced
members of her family and staff who were present
ITEM 6:
REQUEST APPROVAL OF THE MINUTES OF DECEMBER 17. 1996
REGULAR MEETING.
Mr Ramey moved, seconded by Ms Barnhouse, to approve the minutes as submitted, by
reference made a part hereto.
Owasso City Council
January 7, 1997
AYE: Ramey, Barnhouse, Helm, Ewing
NA Y: None
Motion carried 4-0.
ITEM 7:
REOUEST APPROVAL OF THE CLAIMS.
Mr Helm questioned the police department overtime. Mr Ray said there are some officers still
on light duty because of injuries and two new officers who just started working and are still
training. Mr Ramey moved, seconded by Ms Barnhouse, that the following claims be approved
as submitted: (1) General Fund $30,789.38; (2) Workers Comp Self-Ins $515.20; (3) Ambulance
Service Fund $1,079.74; (4) E-911 $1,844.21; (5) City Garage $4,740.63; (6) Capital
Improvements $33.77; (6) Payroll $114,763.54; (7) City Garage Payroll $2,313.66.
A YE: Ramey, Barnhouse, Helm, Ewing
NAY: None
Motion carried 4-0.
ITEM 8:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
AGREEMENT BETWEEN THE HAAS-EDISON FAMILY AND THE CITY
OF OWASSO, THE ACCEPTANCE OF A SANITARY SEWER EASEMENT,
AND AUTHORIZATION FOR THE MA YOR TO EXECUTE SUCH
DOCUMENTS.
Mr Cates said that there have been ongoing negotiations over the last several weeks with
representatives of the Haas-Edison family for purposes of securing a twenty-foot permanent
sanitary sewer easement, with temporary working space adjacent to that easement. The
easement is needed for the construction, location, operation and maintenance of a sanitary sewer
for the ONG Workstation being constructed at 96th St N and Garnett Rd. An agreement was
presented which spoke to annexation/zoning, development, and easement stipulations for the
property. Mr Ramey moved, seconded by Ms Barnhouse, to approve the proposed agreement
between the Haas-Edison family and the City of Owasso, to accept and approve the sanitary
sewer easement, and to authorize the Mayor to execute the necessary documents on behalf of
the City of Owasso.
A YE: Ramey, Barnhouse, Helm, Ewing
NA Y: None
Motion carried 4-0.
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Owasso City Council
January 7, 1997
ITEM 9:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REOUEST FOR COUNCIL APPROVAL OF A FINAL PLAT FOR
BRENTWOOD PARK. AN ADDITION TO THE CITY OF OWASSO. TULSA
COUNTY. OKLAHOMA.
The City of Owasso has received a request to review the final plat for Brentwood Park. The
subject property is located east of the existing Brentwood Estates subdivision and contains 20
single family lots on 8.41 acres, more or less. The plat has been reviewed by the Technical
Advisory Committee and the Planning Commission, with both bodies recommending approval.
Mr Ramey moved, seconded by Ms Barnhouse, to approve the final plat for Brentwood Park.
A YE: Ramey, Barnhouse, Helm, Ewing
NAY: None
Motion carried 4-0.
ITEM 10:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
ACCEPTANCE OF IMPROVEMENTS TO THE WATER AND SANITARY
SEWER SYSTEMS CONSTRUCTED TO SERVE BRENTWOOD PARK, AN
ADDITION TO THE CITY OF OWASSO. TULSA COUNTY, OKLAHOMA.
Public Works personnel have conducted a final inspection of the water and sanitary sewer
systems serving Brentwood Park, with no deficiencies being noted. A confirmation letter
approving the construction permits has been received. One-year maintenance bonds have been
provided and will become effective upon acceptance of the infrastructure. Mr Ramey moved,
seconded by Mayor Ewing, to accept the improvements to the water and sanitary sewer systems
constructed to serve Brentwood Park.
A YE: Ramey, Ewing, Barnhouse, Helm
NAY: None
Motion carried 4-0.
ITEM 11:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD_ OF BID FOR ONE UHF BASE STATION/REPEATER AND
INSTALLATION; AND A SUPPLEMENTAL APPROPRIATION TO THE
GENERAL FUND'S STREET DEPARTMENT TO FUND THE PURCHASE.
On December 3, 1996, the City Council authorized the solicitation of bids for a 100 watt
continuous duty programmable repeater capable of handling the volume and type of radio traffic
for Public Works, Community Development and Parks Departments. Bid documents were
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Owasso City Council
January 7, 1997
prepared and mailed to three vendors and an advertisement placed in The Owasso Reporter.
Two bids were received and opened on December 20, 1996. One bidder, Total Radio, did not
supply sufficient information on the transfer /charger portion of the bid to determine if the
charger met the specifications. Because of questions relating to the charger, that item was
removed from the bid proposal. Total Radio's bid was $8520 (including the charger, which they
did not bid separately as requested), and Ericsson Inc submitted a bid of $8316 (with the
removal of the charger). Staff also was not convinced that the model bid by Total was the latest
state -of- the -art equipment as required by the specifications. Mr Ramey moved, seconded by Ms
Barnhouse, to award the bid for the purchase and installation of one UHF Base Station /Repeater
to Ericsson Inc, Oklahoma City, OK in the amount of $8316, and authorization for payment
upon successful completion of the installation.
AYE: Ramey, Barnhouse, Helm, Ewing
NAY: None
Motion carried 4 -0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR A CONTRACT EXTENSION FOR MAINTENANCE TO THE
CITY'S STORM SIRENS.
The City Council awarded a contract to Goddard Enterprises for preventative maintenance to the
city's storm sirens for fiscal year 1995 -96. The contract expired on June 30, 1996 and, due to
an oversight, has not been extended. Goddard Enterprises performed to the contract standards
during FY95 -96, and the staff believes the maintenance program should be continued with an
extension of the contract. The vendor has agreed to continue the maintenance program during
FY96 -97 for the same terms and conditions as were contained in the original contract. Mr
Ramey moved, seconded by Mr Helm, that the contract with Goddard Enterprises for
preventative maintenance to the City's storm sirens be extended for the 1996 -97 fiscal year, and
that the Mayor be authorized to execute the document.
AYE: Ramey, Helm, Bamhouse, Ewing
NAY: None
Motion carried 4 -0.
Owasso City Council
January 7, 1997
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
APPLICATION FOR THE METROPOLITAN TULSA HOME CONSORTIUM
FY96 OWNER - OCCUPIED HOUSING REHABILITATION PROGRAM.
Mr McElrath has prepared a Request for Proposal to submit to Tulsa County for funds that are
available for no- interest or low- interest loans to qualifying low- income homeowners for
rehabilitation projects. The proposed target area is the older part of the city that is bounded on
the north by 86th St N, on the south by Fifth Ave, on the east by Highway 169, and on the west
by Carlsbad Ave. First Bank of Owasso and RCB Bank have agreed to provide "lender
participation ", which indicates that they will be willing to give serious consideration to the
provision of second mortgages to rehabilitation applicants who require more than the maximum
amount of a rehabilitation loan. Mr Ramey moved, seconded by Mr Helm, that application be
made to the Metropolitan Tulsa HOME consortium for the Owner - Occupied Housing
Rehabilitation Program and that the Mayor be authorized to execute the necessary documents.
AYE: Ramey, Helm, Barnhouse, Ewing
NAY: None
Motion carried 4 -0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #97 -02, A RESOLUTION AMENDING RESOLUTION #86 -16
WAIVING BUILDING PERMIT AND INSPECTION FEES FOR BUILDING
PERMITS INVOLVING THE USE OF FEDERAL /STATE GRANT FUNDS.
Under Item 13, the City Council approved application to the Tulsa Metropolitan HOME
Consortium for funds to be used for low- interest or no- interest loans to low income citizens of
Owasso for owner - occupied housing rehabilitation. One of the ways that the City of Owasso
can assist potential participants in the program is to waive building permit and inspection fees
associated with remodeling and /or home improvement. The current fee schedule was adopted
by resolution in 1986 and needs to be amended to contain language that would permit the waiver
of permit and inspection fees when associated with a local, state or federal rehabilitation grant.
Resolution #97 -02 would add the necessary language to allow that waiver. Mr Ramey moved,
seconded by Mr Helm, to adopt Resolution #97 -02.
AYE: Ramey, Helm, Bamhouse, Ewing
NAY: None
Motion carried 4 -0.
Owasso City Council
January 7, 1997
ITEM 15:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #97-03. A RESOLUTION CALLING A NON-PARTISAN
PRIMARY AND GENERAL ELECTION PURSUANT TO PROVISIONS OF
THE OW ASSO CITY CHARTER FOR THE PURPOSE OF ELECTING
COUNCIL MEMBERS FOR WARDS 1 & 2.
The Owasso City Charter provides for the Council to take action by Resolution to call any
necessary Ward elections. Such elections are needed for Ward 1 & 2 (three year terms).
Resolution #97-03 calls for an election to be conducted for these Wards and allows for
notification to the Tulsa County Election Board. The filing period will be February 3, 4, & 5,
1997, with a primary election held on March 4, 1997. If a general election is necessary, it will
be held on April 1, 1997. Mayor Ewing moved, seconded by Ms Barnhouse, to approve
Resolution #97-03.
AYE: Ewing, Barnhouse, Helm, Ramey
NAY: None
Motion carried 4-0.
ITEM 16:
REPORT FROM CITY MANAGER
Mr Ray introduced Eric Mikel, who has recently been employed as Engineering Technician.
He also briefly discussed a letter that was being prepared to be sent to the Owasso School Board
suggesting a time for a joint meeting. The City's computers have been down for several days
and it may take some extra work to get payroll out. Mr Ray recognized three former mayors
of Owasso who were in the audience, Mr Groth, Mr Randolph, and Mr Duke.
ITEM 17:
REPORT FROM CITY ATTORNEY
No report.
ITEM 18:
REPORT FROM CITY COUNCILORS
Mr Helm requested asked about the status of a financial impact study on an electrical ordinance.
Mr Ray said that it was in progress and that he would try to get an update in the next City
Manager's Report. Mr Helm also asked about the time frame relating to the YMCA expending
$250,000 on upgrading the Recreation Center. Mr Cates will look at the agreement with the
YMCA and determine what that time frame is.
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Owasso City Council
ITEM 19: UNFINISHED BUSINESS
None.
ITEM 20: NEW BUSINESS
None.
ITEM 21: ADJOURNMENT
Mr Helm moved, seconded by Mr Ramey, to adjourn.
AYE: Ramey, Bamhouse, Ewing
NAY: None
Marci Boutwell9 City'Clerl�
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