HomeMy WebLinkAbout1998.04.21_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, April 21, 1998
The Owasso City Council met in regular session on Tuesday, April 21, 1998 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 17, 1998, and Addendum
to Agenda posted on the City Hall bulletin board at 4:00 p.m. on Monday, April 20, 1998.
ITEM 1:
CALL TO ORDER
Mayor Barnhouse called the meeting to order at 7:30 p.m.
ITEM 2:
FLAG SALUTE
The flag salute was given during the OPW A meeting preceding this meeting.
ITEM 3:
ROLL CALL
ABSENT
Tracy Standridge, Vice Mayor
PRESENT
Mary Lou Barnhouse, Mayor
Michael Helm, Vice Mayor
Denise Bode, Councilor
Mark Wilken, Councilor
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 4:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of April 7, 1998 Regular Meeting and April 8,
1998 Special Meeting.
B. Approval of Claims.
C. Action Relating to Ordinance #573, an Ordinance Providing for the
Adoption of the International Mechanical Code.
D. Action Relating to Ordinance #574, an Ordinance Providing for the
Adoption of the International Plumbing Code.
E. Action Relating to Ordinance #575, an Ordinance Amending Section 718,
Part Fifteen, Chapter Seven of the City of Owasso Code of Ordinances,
Relating to the Parking of Certain Commercial Vehicles on Public Streets
in Residential and Commercial Areas; and Section 719, Part Fifteen,
Chapter Seven of the City of Owasso Code of Ordinances, Relating to
Handicapped Parking.
Owasso City Council April 21, 1998
F. Action Relating to Ordinance #576, an Ordinance Amending Section 1140,
Chapter Eleven of the City of Owasso Zoning Code, Relating to Design
Standards for Off-Street Parking Areas.
G. Action Relating to the Acceptance of Improvements to the Water and
Sanitary Sewer Systems Constructed to Serve The Fairways IV, an
Addition to the City of Owasso, Tulsa County, Oklahoma.
H. Action Relating to the Extension of a Contract for the Purchase of
Gasoline and Diesel Fuel for City Vehicles.
The consent agenda included minutes of the April 7, 1998 regular meeting and the April 8, 1998
special meeting, by reference made a part hereto. Item B on the consent agenda included the
following claims: (1) General Fund $78,338.00; (2) Workers Comp Self-Insurance Fund
$2,108.88; (3) Ambulance Service Fund $3,337.09; (4) City Garage $6,123.57; (5) Capital
Improvements $25,687.48; (6) Interfund Transfers $4,622.63; (7) Interfund Transfers
$43,370.84; (8) Payroll $137,798.13; (9) City Garage Payroll $4,526.54. Item C requested
approval of Ordinance #573, adopting the International Mechanical Code. Item D requested
approval of Ordinance #574, adopting the International Plumbing Code. Item E requested
approval of Ordinance #575, amending the Code of Ordinances relating to parking of vehicles
on certain streets and handicapped parking. Item F requested approval of Ordinance #576,
amending the Owasso Zoning Code relating to design standards for off-street parking areas.
Item G requested acceptance of improvements to the water and sanitary sewer systems
constructed to serve The Fairways IV. Item H requested an extension of a contract with GOt
systems to provide gasoline and diesel fuel through June 30, 1999 at a bid margin of .06 per
gallon over the Oil Price Index Service, and authorization for the Mayor to execute the contract
extension agreement. Dr Bode moved, seconded by Mr Wilken, to approve the consent agenda.
AYE: Bode, Wilken, Helm, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 5:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST THAT THE CITY COUNCIL DECLARE TWO VEHICLES
SURPLUS TO THE NEEDS OF THE CITY. AND AUTHORIZE STAFF TO
DISPOSE OF SUCH.
Mr McElrath said that the City has a 1985 Plymouth Grand Fury with high mileage and a non-
working air conditioner, and a 1981 International Bus that was once used to transport DOC
workers. The bus has not been used for several years and the vehicle is rarely used. Staff
believes it would be in the best interest of the City to sell both vehicles. Mr Wilken moved,
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Owasso City Council
April 21, 1998
seconded by Mr Helm, to declare as surplus a 1985 Plymouth Grand Fury and a 1981
International Bus, and authorize the City Manager to accept bids for the sale of the vehicles.
AYE: Wilken, Helm, Bode, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 6:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO FINAL
ACCEPTANCE OF WORK PERFORMED UNDER A CONTRACT FOR
FY 1997-98 STREET REPAIRS AT VARIOUS LOCATIONS. BETWEEN THE
CITY OF OW ASSO AND NEWMAN CONTRACTING COMPANY INC. AND
AUTHORIZATION FOR FINAL PAYMENT AND RELEASE OF
RET AINAGE TO THE CONTRACTOR.
Mr Lutz presented the item, stating that the project has been completed and that all punch list
items have been completed. Mr Helm moved, seconded by Dr Bode, to accept the work
performed by Newman Contracting Company for street repairs, and to authorize final payment
in the amount of $36,421.29 and release of retainage in the amount of $9,630.88.
AYE: Helm, Bode, Wilken, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 7:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #577. AN ORDINANCE APPROVING AND ADOPTING AN
ACTION BY THE OWASSO PUBLIC WORKS AUTHORITY. WHEREIN
WATER AND WASTEWATER CONNECTION FEES WERE INCREASED.
Mr Carr said that the approval of OPW A Resolution #98-04 by the Trustees requires that the
City Council establish an ordinance approving those fees. Ordinance #577 takes that action.
Dr Bode moved, seconded by Mr Wilken, to approve Ordinance #577 establishing connection
fees charged to City of Owasso water and wastewater customers and approving action taken by
the OPW A to establish those fees.
AYE: Bode, Wilken, Helm, Barnhouse
NAY: None
Motion carried 4-0.
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April 21, 1998
ITEM 8:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A)
ACCEPTANCE OF SANITARY SEWER IMPROVEMENTS OF THE TULSA
COUNTY SEWER IMPROVEMENT DISTRICT #6: B) APPROVAL OF
ORDINANCE #578. AN ORDINANCE APPROVING THE CONSOLIDATION
OF THE TULSA COUNTY SEWER IMPROVEMENT DISTRICT #6 WITH
THE WASTEWATER COLLECTION SYSTEM OF THE CITY OF OWASSO.
DEFINING THE TERMS AND CONDITIONS RELATING THERETO: AND
C) APPROVING AN AGREEMENT WITH TULSA COUNTY SEWER
IMPROVEMENT DISTRICT #6 FOR THE CONSOLIDATION OF SUCH
SEWER DISTRICT WITH THE CITY OF OW ASSO . WASTEWATER
COLLECTION SYSTEM: AND AUTHORIZING THE MAYOR TO EXECUTE
ALL DOCUMENTS RELATED THERETO.
Mr Carr said that in 1995 the homeowners in Pleasant View Addition approached the staff
concerning the possibility of connecting to the City's sanitary sewer system to alleviate septic
system problems in their subdivision. The homeowners formed a sewer improvement district
and issued bonds to finance construction of sewer lines conforming to City standards. The City
Council voted on February 18, 1997 to accept, operate and maintain the system, contingent upon
a vote of the sewer improvement district. The District agreed to the consolidation in March of
1997 . Work on the sewer system has been completed and inspected by City staff, and is ready
for acceptance by the City Council. Steps required are to accept the sanitary sewer system,
approve an ordinance consolidating the District with the City of Owasso, and to approve the
consolidation agreement.
Mr Wilken moved, seconded by Dr Bode, to accept the sanitary sewer system improvements of
the Tulsa County Sewer Improvement District #6.
AYE: Wilken, Bode, Helm, Barnhouse
NAY: None
Motion carried 4-0.
Dr Bode moved, seconded by Mr Wilken, to approve Ordinance #578, an ordinance approving
the consolidation of the Tulsa County Sewer Improvement District #6 with the wastewater
collection system of the City of Owasso.
AYE: Bode, Wilken, Helm, Barnhouse
NAY: None
Motion carried 4-0.
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Owasso City Council
April 21, 1998
Mr Wilken moved, seconded by Dr Bode, to approve an agreement with Tulsa County Sewer
Improvement District #6 for the consolidation of the District with the City of Owasso wastewater
collection system, and to authorize the Mayor to execute all necessary documents.
AYE: Wilken, Bode, Helm, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 9:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF AN AGREEMENT FOR THE
DEVELOPMENT OF SPECIFICATIONS FOR A POLICE FIRING RANGE.
Chief Alexander presented the item. In 1996, $30,000 was allocated for the development of a
firearms range. A Request for Proposals was developed by members of the police department
outlining the needs of the range. Fifteen architects were sent specifications, with three
responding to the request. Only one of the three has experience in developing a firearms range.
The project will occur in phases, with Phase I to include design, drainage and berm work. Mr
Wilken moved, seconded by Dr Bode, to approve an agreement with Imel & Graber Architects
for the development of construction specifications for a Police Firing Range, at a cost not to
exceed $10,000, and authorization for the Mayor to execute the document.
AYE: Wilken, Bode, Barnhouse
NAY: Helm
Motion carried 3-1.
ITEM 10:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR CITY COUNCIL APPROVAL OF AN AGREEMENT
BETWEEN THE CITY OF OWASSO AND QUIKTRIP CORPORATION.
WHEREIN .THE CITY AND QUIKTRIP AGREE TO CONDITIONS
GOVERNING THE EXCHANGE AND DEVELOPMENT OF REAL ESTATE:
AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE
AGREEMENT.
Mr Rooney said that in March of 1997, QuikTrip Corporation initiated discussions with the City
of Owasso regarding the possibility of obtaining excess right-of-way in order to build a new
QuikTrip facility at the northeast corner of E 86th St N and Garnett Rd. In order for this to
occur, QuikTrip Corporation, a private landowner, the State of Oklahoma, and the City of
Owasso, will need to be in agreement. State ~tatutes prohibit the sale of excess right-of-way to
private persons or corporations, put does permit the release to a municipal government in which
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Owasso City Council
April 21, 1998
it is located. The municipal government may then exchange, grant, or deed the land in exchange
for accompanying improvements. The proposed agreement allows the City to obtain the right-
of-way from the State of Oklahoma and deed the land to QuikTrip Corporation in exchange for
street and drainage improvements in the area. In order for QuikTrip to complete the street and
drainage improvements, they will exchange portions of the acquired land for land owned by Mr
D M Sokolosky. Mr Wilken moved, seconded by Mr Helm, to approve an agreement with
QuikTrip Corporation for the exchange and development of real estate, and authorization for the
Mayor to execute the document.
AYE: Wilken, Helm, Bode, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 11:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FROM RICK KRAMER TO REZONE PROPERTY LOCATED
IMMEDIATELY NORTH OF 704 N CARLSBAD: FROM AG
(AGRICULTURE) TO RS-3 (RESIDENTIAL SINGLE-FAMILY HIGH
DENSITY).
Mr Rooney presented the item. The Owasso Planning Commission approved a rezoning request
from Mr Rick Kramer to rezone approximately .58 acres of property located immediately north
of 704 N Carlsbad from AG (Agriculture) to RS-3 (Residential Single-Family High Density) to
allow for single-family residential development. Staff concurred with the Planning Commission.
Dr Bode moved, seconded by Mr Helm, to approve the requested zoning.
AYE: Bode, Helm, Wilken, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 12:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
APPROVAL OF A FINAL PLAT FOR OW ASSO GOLF AND ATHLETIC
CLUB.
Mr Rooney said that the City has received a request from Lindsey Management for a review of
the final plat for their proposed Owasso Golf and Athletic Club development. The property was
recently rezoned as a Planned Unit Development. The Technical Advisory Committee and the
Planning Commission have reviewed the request and have recommended approval with the
condition that an access easement be provided to the private property north of Graceland Acres
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Owasso City Council
April 21, 1998
to prevent that property from becoming land-locked. This is a requirement of the PUD.
Dr Bode moved, seconded by Mr Helm, to approve the final plat for Owasso Golf and Athletic
Club, with the condition that the required access easement be provided.
AYE: Bode, Helm, Wilken, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 13:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
APPROVAL OF A FINAL PLAT FOR THE FAIRWAYS IV AT BAILEY
RANCH.
Mr Rooney said that the City has received a request for a review of the final plat for The
Fairways IV at Bailey Ranch. The Fairways IV consists of 69 lots on 23.7 acres, more or less,
in an area zoned PUD. The Technical Advisory Committee and Planning Commission have
reviewed the request and recommend approval. Dr Bode moved, seconded by Mr Helm, to
approve the final plat for The Fairways IV at Bailey Ranch.
AYE: Bode, Helm, Wilken, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 14:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
SELECTION OF A SITE FOR THE LOCATION OF A CITY HALL
FACILITY. AND AUTHORIZATION FOR THE CITY MANAGER TO
DEVELOP A PROPERTY ACQUISITION PLAN FOR CONSIDERATION BY
THE CITY COUNCIL.
Mr Ray presented the findings of the Facilities Review Committee and the City Hall Site
Selection Committee. He said that several meetings were held by the committee and that an
independent consultant was brought in the assist with the selection. Several sites were
considered by the committee, with criteria being developed in order for the properties to be
ranked. Following the established process, three sites were chosen by the committee for further
consideration- the property located south of Texaco & McDonald's, property located in a square
block at Main & Broadway, and property located in the area of the existing police station. The
consultant also evaluated those three properties, as well as the property located in Oak Tree
Business Park at 96th & Garnett. The consultant recommended the site to the south of Texaco
& McDonald's as the preferred site, while the committee voted to recommend the site located
on the block that currently houses the police station. Mr Helm moved, seconded by Mr Wilken,
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Owasso City Council
April 21, 1998
to establish the general area of property located within the block containing the current police
station as the preferred site for the location of a city hall facility, and to authorize staff to
develop a plan for the acquisition of the property contained within that block, with the
acquisition plan to be presented to the City Council for approval.
AYE: Helm, Wilken, Bode, Barnhouse
NAY: None
Motion carried 4-0.
CONSIDERATION AND APPROPRIATE ACTION RELATING TO MOWING
CONTRACTS FOR CITY PROPERTIES.
ITEM 15:
Mr Rooney presented the item. At the March 17, 1998 meeting, the City Council awarded bids
submitted for the mowing of various city properties. Mowing of the areas was scheduled to
begin on April 13, 1998. Rayola Park, Elm Creek Park, and Three Lakes Drainage Easement
were awarded to Bartlesville Turf & Landscape as a result of the submittal of the lowest bid.
After numerous contacts by telephone, and failure to return the necessary documentation to the
City Clerk's office, staff contact Bartlesville Turf & Landscape on Friday, April 17 to inquire
their intent to honor the submitted bid. A deadline of Monday, April 20 at 9:00 a.m. was
provided to the bidder for the submission of the required documents. The bidder was informed
at that time that failure to submit the necessary documentation by that time would result in the
City proceeding to the next lowest bidder. Bartlesville Turf & Landscape did not respond, and
staff contacted the second lowest bidder for each of the properties mentioned. All have indicated
that they will accept a mowing contract and will honor the bid they originally submitted.
Dr Bode moved, seconded by Mr Helm, to approve the following contracts for the 1998 mowing
season and authorize payment:
1. Rayola Park - Town & Country Landscape at $233 per mowing
2. Elm Creek Park - BrushHog Services at $200 per mowing
3. Three Lakes Drainage Easement - BrushHog Services at $400 per mowing
AYE: Bode, Helm, Wilken, Barnhouse
NAY: None
Motion carried 4-0.
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Owasso City Council
April 21, 1998
ITEM 16:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE
ORDER #1. A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY
OF OWASSO AND HORIZON CONSTRUCTION COMPANY INC FOR THE
CONSTRUCTION OF PARKING LOT IMPROVEMENTS AT OW ASSO
SPORTS PARK.
Mr Rooney said that unstable soil conditions were encountered while preparing the sub grade for
the new parking lot at the Sports Park. The contractor has submitted a proposed cost estimate
to repair the sub grade deficiencies at a cost not to exceed $8299.75. Mr Wilken moved,
seconded by Dr Bode, to approve Change Order #1, increasing the contract with Horizon
Construction Co Inc for the construction of parking lot improvements at Owasso Sports Park in
an amount not to exceed $8299.75, for the purpose of stabilizing the subsurface soil conditions.
AYE: Wilken, Bode, Helm, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 17:
REPORT FROM CITY MANAGER
Mr Ray invited everyone to attend the reception that will be held following the May 5th Council
meeting, to honor the newly-elected Council member, the outgoing mayor and vice mayor, the
incoming mayor and vice mayor, Councilor Helm, and the city manager candidate.
ITEM 18:
REPORT FROM CITY A TIORNEY
No report.
ITEM 19:
REPORT FROM CITY COUNCILORS
No report.
ITEM 20:
UNFINISHED BUSINESS
None.
ITEM 21:
NEW BUSINESS
Mr Jim Igarta, Chair of the Infrastructure Committee of Vision Owasso, spoke briefly about the
work of the committee and their vision.
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Owasso City Council
April 21, 1998
ITEM 22:
ADJOURNMENT
Dr Bode moved, seconded by Mr Wilken, to adjourn.
AYE: Bode, Wilken, Helm, Barnhouse
NAY: None
Motion carried 4-0, and the meeting was adjourned at 8:30 p.m.
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