HomeMy WebLinkAbout2020.07.21_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers Old Central Building 109 North Birch, Owasso, OK
TUESDAY, JULY 21, 2020 - 6:30 PM
AGENDA
1. Call to Order - Mayor Bill Bush
2. Invocation - Pastor Doug Johnson of Beacon Hill Baptist Church
3. Flag Salute
4. Roll Call
5. Presentation of Employee of the Quarter - Warren Lehr
RECEIVED
JUL 16 2020
City Clerk's Office
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - July 7, 2020, and July 14, 2020, Regular Meetings
B. Approve claims
C. Accept the 2020 Community Development Block Grant (CDBG) and approve a
budget amendment in the Capital Improvements Grants Fund, increasing
estimated revenues and the appropriation for expenditures by $8,053.33
7. Consideration and appropriate action relating to items removed from the Consent Agenda
8. Citizen request to address the City Council regarding the COVID -19 Pandemic and public
health
Ciara Locker
9. Consideration and appropriate action relating to the Community Oriented Policing Services
(COPS) Grant and budget amendments
Jason Woodruff
Staff recommends acceptance of the grant in the amount of $750,000.00 and authorization
to execute documents related to acceptance of the funds.
Staff further recommends approval of a budget amendment in the General Fund, increasing
revenues and the appropriation for expenditures in the Police Services department by
$250,000.00, and approval of a budget amendment in the Half -Penny Police Fund increasing
the appropriation for expenditures by $300,000.00 by utilizing carryover funds from FY 2019-
2020.
10. Consideration and appropriate action relating to a Final Plat for 13000 Center, 2.77 acres
located south and east of the East 96th Street North and North 129th East Avenue intersection
Karl Fritschen
Staff recommends approval of the Final Plat for 13000 Center.
Owasso City Council
July 21, 2020
Page 2
11. Consideration and appropriate action relating to a final plat for MedWise Urgent Care, 0.937
acres located north and east of the East 116th Street North and North 129th East Avenue
intersection
Karl Fritschen
Staff recommends approval of the Final Plat for MedWise Urgent Care.
12. Consideration and appropriate action relating to an engineering services agreement for the
Redbud District Drainage Study
Daniel Dearing
Staff recommends approval of the Agreement for Engineering Services for the Redbud
District Drainage Study with Meshek and Associates, LLC, of Tulsa, Oklahoma, in the amount
of $34,200.00, and authorization to execute the agreement.
13. Consideration and appropriate action relating to bids received for the 2020 Elm Creek Park
Pond Improvement Project
Roger Stevens
Staff recommends awarding the construction bid to Native Plains Excavation & Contracting
LLC, of Bixby, Oklahoma, in the amount of $891,391.01, and authorization to execute the
necessary documents.
14. Consideration and appropriate action relating to the acquisition of a roadway easement for
the East 116th Street North Improvement Project from Garnett Road to North 129th East Avenue
Roger Stevens
Staff recommends authorization for payment to Pradeep and Bhagwati Narotam, in the
amount of $46,653.75, for the acquisition of a roadway easement located at 12506 East
1 16th Street North. _
15. Consideration and appropriate action relating to the acquisition of right -of -way and
easement for the East 116th Street North from Mingo to Garnett Road Roadway Improvement
Project
Roger Stevens
Staff recommends authorization for payment to WS Watson, Inc., in the amount of
$36,540.00, for the acquisition of right -of -way, permanent easement, and compensation for
damages, located at 1 1 1 1 1 East 1 16th Street North.
16. Consideration and appropriate action relating to a Quit Claim Deed for the transfer of right -
of -way and establishment of a utility easement at 108 West l :t Avenue
Roger Stevens
Staff recommends approval of a Quit Claim Deed, transferring 4,832 square feet of right -of-
way to Brogran, LLC, located at 108 West I It Avenue; establishing a utility easement within
the some footprint as the right -of -way; and, authorization for the Mayor to execute the
necessary documents.
Owasso City Council
July 21, 2020
Page 3
17. Consideration and appropriate action relating to Case No. CJ- 2019 -3361, City of Owasso v.
Scruffy Properties, LLC, condemnation procedures to obtain property located at 11585 North
Garnett Road, Owasso, Oklahoma
Julie Lombardi
Staff recommends authorization for payment to the District Court of Tulsa County of the
Commissioners' Award in the amount of $440,000.00, Commissioners' Fees in the amount of
$6,000.00, poundage and such other fees and costs as necessary to take possession of the
land.
18. Consideration and appropriate action relating to Case No. CJ -19 -3110, City of Owasso v.
Keys Plus Properties, LLC, condemnation procedures to obtain property located at 11625
North 113'h East Avenue, Owasso, Oklahoma
Julie Lombardi
Staff recommends authorization for payment to the District Court of Tulsa County of the
Commissioners' Award in the amount of $405,000.00, Commissioners' Fees in the amount of
$6,000.00, poundage and such other fees and costs as necessary to take possession of the
land.
19. Report from City Manager
20. Report from City Attorney
21. Report from City Councilors
22. Official Notices to Council (documents for acknowledgment of receipt or information only,
no discussion or action will be taken)
• Payroll Payment Report - pay period ending date July 4,2020
• Health Care Self- Insurance Claims - dated as of July 16, 2020
• Monthly Budget Status Report - June 2020
23. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
24. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and
the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, July 17, 2020.
1
Chris Garr tt, Deputy City Clerk
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to
istevens@cityofowasso.com
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, July 7, 2020
The Owasso City Council met in regular session on Tuesday, July 7, 2020, in the Council
Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting
filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted
at City Hall, 200 South Main Street, at 6:00 pm on Thursday, July 2, 2020.
1. Call to Order
Mayor Bill Bush called the meeting to order at 6:30pm.
2. Invocation
The Invocation was offered by Pastor Clayton Chisum of Central Baptist Church.
3. Flag Salute
Councilor Lyndell Dunn led the flag salute.
4. Roil Call
Present
Mayor- Bill Bush
Vice Mayor - Kelly Lewis
Councilor - Doug Bonebrake
Councilor - Lyndell Dunn
A quorum was declared present.
Staff:
City Manager - Warren Lehr
City Attorney - Julie Lombardi
Absent
Councilor -Chris Kelley
5. Presentation of Character Trait Of Courage
Mike Henry, Character Council Member, presented the character trait for the month of July.
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - June 16, 2020, Regular Meeting
B. Approve claims
C. Approve Early Retirement Benefits for Bill Allen through the Oklahoma Municipal
Retirement Fund (OkMRF)
D. Accept the East 961h Street North Stormwater Drainage Improvement Project and
authorize final payment to J.E. Dirt Wurx, LLC, of Wagoner, Oklahoma, in the amount
of $12,153.11
Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda, as
presented, with claims totaling $1,323,031.06.
YEA: Bonebrake, Dunn, Lewis, Bush
NAY: None
Motion carried: 4 -0
Consideration and appropriate action relating to items removed from the Consent Agenda
None
Owasso City Council
July 7, 2020
Page 2
8. Consideration and appropriate action relating to the acceptance of and final payment for
the 2019 Street Rehabilitation Project
Earl Farris presented the item, recommending acceptance of the contract work and
authorization for final payment to Grade Line Construction, LLC, of Broken Arrow, Oklahoma,
in the amount of $99,417.54.
There were no comments from the audience. After discussion, Mr. Dunn moved, seconded
by Mr. Bonebrake to accept the contract work and authorize final payment, as
recommended.
YEA: Bonebrake, Dunn, Lewis, Bush
NAY: None
Motion carried: 4 -0
9. Consideration and appropriate action relating to an agreement for the relocation of gas
facilities for the East 116th Street North Improvement Project from Garnett Road to North 129th
East Avenue
Daniel Dearing presented the item, recommending approval of the Agreement for Gas
Facilities Relocation between Oklahoma Natural Gas Company (ONG) and City of Owasso,
authorization to execute the Agreement, and authorization to terminate the Agreement if
revised estimates submitted by ONG become more than $319,195.00 prior to
commencement of construction and if it is determined by the City Manager that the revised
estimate no longer fits within the City's budget.
There were no comments from the audience. After discussion, Ms. Lewis moved, seconded
by Mr. Dunn to approve the agreement and authorize execution of the documents, as
recommended.
YEA: Bonebrake, Dunn, Lewis, Bush
NAY: None
Motion carried: 4 -0
10. Consideration and appropriate action relating to bids received for the 2020 Yellow Traffic
Signal Upgrade Project and a budget amendment
Larry Escalanta presented the item, recommending approval of a budget amendment in
the FY 2020 -2021 Half -Penny Streets Fund increasing the appropriation for expenditures by
$133,380.00, in the Streets Division by utilizing carryover FY 2019 -2020 Streets Division funds;
awarding the base bid for Option #2 to Traffic Signal Inc., of Edmond, Oklahoma, in the
amount of $133,380.00; and, authorization to execute the necessary documents.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Lewis to approve the budget amendment, award the bid and authorize
execution of the documents, as recommended.
YEA: Bonebrake, Dunn, Lewis, Bush
NAY: None
Motion carried: 4 -0
11. Consideration and appropriate action relating to the purchase of a service truck and a
budget amendment
Larry Escalanta, presented the item, recommending approval of a budget amendment in
the FY 2020 -2021 Half -Penny Streets Fund increasing the appropriation for expenditures by
$59,586.00, by utilizing carryover FY 2019 -2020 Streets Division funds, and approval to
purchase a 2020 Ford F350 Crew Cab 4X4 service truck from Bill Knight Ford Fleet and
Commercial Center, of Tulsa, Oklahoma, in the amount of $59,586.00, per State of Oklahoma
approved contract SW035.
Owasso City Council
July 7, 2020
Page 3
There were no comments from the audience. After discussion, Mr. Dunn moved, seconded
by Mr. Bonebrake to approve the budget amendment, and purchase the service truck, as
recommended.
YEA: Bonebrake, Dunn, Lewis, Bush
NAY: None
Motion carried: 4 -0
12. Consideration and appropriate action relating to bids received for the 2020 Hale Acres
Community Development Block Grant (CDBG) Sewer Line Replacement Project, Phase II and
Phase III
Dwayne Henderson presented the item, recommending to award the base construction bid
and the added alternate bid to T -G Excavating, Inc., of Catoosa, Oklahoma, in the amount
of $454,444.00, and authorization to execute the necessary documents.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Lewis to award the bid, and authorize execution of documents, as
recommended.
YEA: Bonebrake, Dunn, Lewis, Bush
NAY: None
Motion carried: 4 -0
13. Report from City Manager
• Monthly Public Works Project Status Report
Warren Lehr introduced Roger Stevens to provide the monthly Public Works project status
report. Mr. Lehr commented on the COVID -19 Pandemic, and reported on the grand
opening of Redbud Festival Park, the City's Annual Red White and Boom Celebration, and
Owasso Strong Neighborhood Initiative.
14. Report from City Attorney
None
15. Report from City Councilors
Councilors commented on the grand opening of Redbud Festival Park, and acknowledged
the Police Department.
16. Official Notices to Council (documents for acknowledgment of receipt or information only,
no discussion or action will be taken)
The Mayor acknowledged receipt of the following:
• Payroll Payment Report - pay period ending date June 20, 2020
• Health Care Self- Insurance Claims - dated as of June 30, 2020
17. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
18. Adjournment
Mr. Bonebrake moved, seconded by Ms. Lewis to adjourn the meeting.
YEA: Bonebrake, Dunn, Lewis, Bush
NAY: None
Motion carried: 4 -0 and the meeting adjourned at 7:24 pm.
Bill Bush, Mayor
Juliann M. Stevens, City Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
Tuesday, July 14, 2020
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, July 14, 2020, in the Council Chambers at Old
Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday,
December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200
South Main Street, at 6:00 pm on Friday, July 10, 2020.
1. Call to Order /Roll Call
Mayor /Chair Bill Bush called the meeting to order at 6:00 pm.
Present Absent
Mayor /Chair - Bill Bush None
Vice Mayor /Vice Chair - Kelly Lewis
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
Councilor /Trustee - Chris Kelley
A quorum was declared present.
2. Discussion relating to the COVID -19 Pandemic and local public health issues
Warren Lehr presented the item and discussion was held.
3. Discussion relating to Community Development Items
A. Request for a final plat - 2.77 acres located south and east of the East 96th Street North
and North 129th East Avenue intersection (13000 Center)
B. Request for a final plat - 0.937 acres located north and east of the East 1 16th Street North
and North 129th East Avenue intersection (MedWise Urgent Care)
Brian Dempster presented the items and discussion was held. It was further explained that both
items would be placed on the July 21, 2020, City Council agenda for consideration and action.
4. Discussion relating to the use of Compressed Natural Gas (CNG) in City vehicles
Roger Stevens and Travis Blundell presented the item and discussion was held.
5. Discussion relating to a proposed Quit Claim Deed for right -of -way located at 108 West lrt
Avenue
Roger Stevens presented the item and discussion was held. It was further explained that this
item would be placed on the July 21, 2020, City Council agenda for consideration and action.
6. Discussion relating to City Manager items
A. Monthly sales tax report
B. City Manager report
Linda Jones presented the monthly sales tax report and discussion was held. No City Manager
report.
7. City Councilor /Trustee comments and inquiries
None
8. Adjournment
The meeting adjourned at 7:27 pm.
Bill Bush, Mayor /Chair
Juliann M. Stevens, City Clerk
Claims List - 7/21/2020
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL JPMORGAN CHASE BANK PEPPERBALL - PEPPERBALL $868.00
JPMORGAN CHASE BANK ULT VEH SOLUTION -EQUI $1,100.00
FEDERAL FORFT NON GRANT - Total $1,968.00
CINTAS CORPORATION FIRSTAID $120.00
FEMA COVID -19 -Total
$120.00
AEP IPSO
ELECTRIC USE
$200.99
AT &T
LONG DISTANCE PHONE
$5.14
BLUE ENERGY FUELS, LLC
CNG FUEL
$33.76
CITY GARAGE
LABOR/OVERHEAD - JULY, 20
$258.92
FLEETCOR TECHNOLOGIES
JUNE FUELMAN CHARGE
$52.50
JPMORGAN CHASE BANK
ADVANCE AUTO -PARTS
$17.13
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$600.82
JPMORGAN CHASE BANK
FAM ANIMAL MED -SVCS
$318.12
JPMORGAN CHASE BANK
GALLS - SUPPLIES
$111.90
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$65.74
JPMORGAN CHASE BANK
LA POLICE GR- UNIFORM
$222.89
JPMORGAN CHASE BANK
OREILLY -PARTS
$83.91
JPMORGAN CHASE BANK
SHOE CARNIVAL - UNIFORM
$49.98
JPMORGAN CHASE BANK
SOUTHERN AG- SUPPLIES
$27.49
JPMORGAN CHASE BANK
WALMART - SUPPLIES
$62.76
JPMORGAN CHASE BANK
WATERSTONE- CLEANING
$92.40
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
GEN ANIMAL CONTROL -Total $2,284.49
AEP /PSO ELECTRIC USE $20.43
JPMORGAN CHASE BANK HOME DEPOT - FLOWERS $53.82
JPMORGAN CHASE BANK LOWES- SUPPLIES $33.28
UNIFIRST HOLDINGS LP UNIFORM SERVICE $19.32
GEN CEMETERY -Total
$126.85
JPMORGAN CHASE BANK
DOLLAR GENERAL - PRIZES
$11.85
JPMORGAN CHASE BANK
WALMART -BINGO PRIZES
$23.33
GEN COMM CTR DONATIONS -Total
$35.18
AEP /PSO
ELECTRIC USE
$1,397.30
JPMORGAN CHASE BANK
AMAZON- FUNNELS
$7.99
JPMORGAN CHASE BANK
AMAZON- GLOVES
$79.42
JPMORGAN CHASE BANK
AMAZON -MASKS
$99.95
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$232.75
JPMORGAN CHASE BANK
BR ACCOUNT - REPAIR
$2,585.15
JPMORGAN CHASE BANK
CAMFIL -AIR FILTERS
$95.62
JPMORGAN CHASE BANK
COX - INTERNET
$168.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$101.82
1
Claims List - 7/21/2020
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL GEN COMMUNITY CENTER -Total
$4,768.00
BLUE ENERGY FUELS, LLC
CNG FUEL
$100.04
CITY GARAGE
CITY GARAGE -PARTS
$33.85
CITY GARAGE
LABOR /OVERHEAD - JULY, 20
$390.92
FLEETCOR TECHNOLOGIES
JUNE FUELMAN CHARGE
$70.36
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
$149.99
JPMORGAN CHASE BANK
DELL -EQUIP
$246.38
KENNETH LIVINGSTON
MOWING
$800.00
SHI INTERNATIONAL CORP
SOFTWARE
$5,853.52
TULSA COUNTY CLERK
FILINGS
$72.00
VERIZON WIRELESS
WIRELESS CONNECTION
$166.46
GEN COMMUNITY DEVELOPMENT -Total
$7,883.52
JPMORGAN CHASE BANK
DELL -PC
$997.90
JPMORGAN CHASE BANK
OFFICE DEPOT - BATTERY
$89.99
GEN CULTURE & RECREATION -Total
$1,087.89
JPMORGAN CHASE BANK
ADOBE -SUB FEE
$29.99
JPMORGAN CHASE BANK
SUNDANCE- SUPPLIES
$8.98
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN ECONOMIC DEV -Total
$78.98
AEP /PSO
ELECTRIC USE
$75.06
CITY GARAGE
CITY GARAGE -PARTS
$572.44
CITY GARAGE
LABOR /OVERHEAD - JULY, 20
$117.00
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
$556.00
VERDIGRIS VALLEY ELECTRIC COOP
STORM SIREN ELECTRIC
$95.27
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN EMERG PREPAREDNESS -Total
$1,455.78
CITY GARAGE
CITY GARAGE -PARTS
$630.26
CITY GARAGE
LABOR /OVERHEAD - JULY, 20
$561.92
FLEETCOR TECHNOLOGIES
JUNE FUELMAN CHARGE
$220.68
JPMORGAN CHASE BANK
NORTHERN TOOL -PARTS
$169.99
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$51.56
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
GEN ENGINEERING -Total
$1,714.43
CITY GARAGE
CITY GARAGE -PARTS
$16.95
CITY GARAGE
LABOR/OVERHEAD - JULY, 20
$74.83
GEN FINANCE -Total
$91.78
AEP /PSO
ELECTRIC USE
$4,240.51
AMERICANCHECKED, INC ATTN: BILLING
BACKGROUND CHECKS
$154.10
CITY OF OWASSO
GENERAL LIABILITY /PROPERT
$150,000.00
ELIZABETH ANNE CHILDS
LEGAL
$2,399.14
Pj
Claims List - 7/21/2020
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
AMER WASTE- RENTAL FEE
$90.09
JPMORGAN CHASE BANK
MAILFINANCE -LEASE
$1,110.66
JPMORGAN CHASE BANK
WALMART - DEHUMIDIFIERS
$492.00
MAILROOM FINANCE INC
POSTAGE
$1,000.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$135.81
SUMNERONE INC
(UPSTAIRS) COPIER SERVICE
$329.43
SUMNERONE INC
COPIER MACHINE
$14,264.46
SUMNERONE INC
COPIER/PRINTER
$11,881.54
TULSA COUNTY CLERK
FILINGS
$126.00
VERIZON WIRELESS
WIRELESS CONNECTION
$43.22
GEN GENERAL GOVERNMENT -Total
$186,266.96
AEP IPSO
ELECTRIC USE
$139.87
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$36.47
GEN HISTORICAL MUSEUM -Total
$176.34
AMERICANCHECKED, INC ATTN: BILLING
BACKGROUND CHECKS FOR
$695.65
FLEETCOR TECHNOLOGIES
202
$27.81
COMMUNITYCARE EAP
EAP
$416.52
JPMORGAN CHASE BANK
CLIPART - SUBSCRIPTION
$139.95
JPMORGAN CHASE BANK
FACEBOOK -JOB ADVERTIS
$10.05
JPMORGAN CHASE BANK
OWASSOISMS -JOB ADVERT
$285.00
NAVEX GLOBAL, INC
SILENTWHISTLE REPORTING S
$2,005.58
TULSA WORLD
ADVERTISING
$840.00
GEN HUMAN RESOURCES -Total
$4,392.75
CITY GARAGE
LABORIOVERHEAD - JULY, 20
$80.00
FLEETCOR TECHNOLOGIES
JUNE FUELMAN CHARGE
$27.81
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$405.92
JPMORGAN CHASE BANK
DELL -EQUIP
$492.76
JPMORGAN CHASE BANK
DLT SOL- SOFTWARE
$529.20
JPMORGAN CHASE BANK
ESRI - SOFTWARE
$4,722.00
RAMUNDSEN SUPERIOR HOLDINGS
ANNUAL MAINTENANCE
$40,574.88
RENEWA
RAMUNDSEN SUPERIOR HOLDINGS
MAINTENANCE RENEWAL
$8,192.00
VERIZON WIRELESS
WIRELESS CONNECTION
$200.05
GEN INFORMATION TECH -Total
$55,224.62
CITY GARAGE
LABORIOVERHEAD - JULY, 20
$87.25
CUSTOM CRAFT AWARDS, INC.
QTRLY PLAQUE
$185.00
FLEETCOR TECHNOLOGIES
JUNE FUELMAN CHARGE
$18.34
OWASSO CHAMBER OF COMMERCE
FEE
$80.00
GEN MANAGERIAL -Total
$370.59
AEP /PSO
ELECTRIC USE
$2,565.66
BLUE ENERGY FUELS, LLC
CNG FUEL
$71.62
3
Claims List - 7/21/2020
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL CITY GARAGE
CITY GARAGE -PARTS
$42.56
CITY GARAGE
LABORIOVERHEAD - JULY, 20
$1,155.33
CITY OF OWASSO
WATER
$8,228.50
FLEETCOR TECHNOLOGIES
JUNE FUELMAN CHARGE
$482.15
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$33.43
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN PARKS -Total
$12,619.26
JPMORGAN CHASE BANK
GALLS -EQUIP
$3,110.00
GEN POLICE CHER NAT GIRT -Total
CITY GARAGE -PARTS
$3,110.00
AEP /PSO
ELECTRIC USE
$324.58
DEPARTMENT OF PUBLIC SAFETY
MCOP TERMINAL/FEE
$195.00
DEPARTMENT OF PUBLIC SAFETY
OLETS USER FEE
$700.00
JPMORGAN CHASE BANK
APCO - TRAINING
$30.00
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$125.00
JPMORGAN CHASE BANK
WALMART- PRISON BOARD
$41.49
JPMORGAN CHASE BANK
WATERSTONE- CLEANING
$26.40
TORRIE WOODS
TUITION REIMB -WOODS
$1,071.30
GEN POLICE COMMUNICATIONS -Total
$2,513.77
BLUE ENERGY FUELS, LLC
CNG FUEL
$398.54
CINTAS CORPORATION
FIRSTAID
$100.58
CITY GARAGE
CITY GARAGE -PARTS
$1,649.57
CITY GARAGE
LABOR /OVERHEAD - JULY, 20
$3,604.75
FLEETCOR TECHNOLOGIES
JUNE FUELMAN CHARGE
$1,138.73
JPMORGAN CHASE BANK
ATWOODS -BOOTS
$139.99
JPMORGAN CHASE BANK
CORNERSTONE -MULCH
$6.98
JPMORGAN CHASE BANK
HARDHAT SFTY- GLOVES
$51.77
JPMORGAN CHASE BANK
HOME DEPOT - MAILBOX
$48.46
JPMORGAN CHASE BANK
P &K -BOLTS
$20.80
JPMORGAN CHASE BANK
P &K -PARTS
$322.98
JPMORGAN CHASE BANK
QUALITY TIRE - REPAIR T
$89.95
JPMORGAN CHASE BANK
STANDARD SPLY - SUPPLIE
$99.87
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$131.52
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
GEN STORMWATER -Total
$7,884.51
BLUE ENERGY FUELS, LLC
CNG FUEL
$61.47
CITY GARAGE
CITY GARAGE -PARTS
$26.80
CITY GARAGE
LABOR/OVERHEAD - JULY, 20
$569.50
FLEETCOR TECHNOLOGIES
JUNE FUELMAN CHARGE
$8.23
JPMORGAN CHASE BANK
FASTSIGNS- LETTERING
$11.00
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
$27.40
JPMORGAN CHASE BANK
LOCKE- FILTER
$22.48
4
Claims List - 7/21/2020
Fund
Vendor Name
Payable Description
Payment
Amount
01 GENERAL
JPMORGAN CHASE BANK
LOWES -PAINT
$134.00
JPMORGAN CHASE BANK
LOWES -TOOLS
$69.96
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$4.90
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
$23.60
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN SUPPORT SERVICES -Total
$999.35
AEP /PSO
STREET LIGHTS
$9.00
GENERAL -Total
$9.00
JPMORGAN CHASE BANK
SWANK -LIC FEE
$845.00
REDBUD FESTIVAL PARK -Total
$845.00
GENERAL -Total
$296,027.05
20 AMBULANCE SERVICE
A STITCH OF ART LLC
EMBROIDERY
$90.00
CITY GARAGE
CITY GARAGE -PARTS
$1,554.96
CITY GARAGE
LABORIOVERHEAD - JULY, 20
$1,078.08
FLEETCOR TECHNOLOGIES
JUNE FUELMAN CHARGE
$1,403.56
JPMORGAN CHASE BANK
CORNERSTONE- REFUND
($26.87)
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$56.99
JPMORGAN CHASE BANK
FULLERTON- OXYGEN
$161.00
JPMORGAN CHASE BANK
HENRY SCHEIN- SUPPLIES
$307.14
JPMORGAN CHASE BANK
INTERSTATE - BATTERY
$224.80
JPMORGAN CHASE BANK
LIFE ASSIST- SUPPLIES
$936.42
JPMORGAN CHASE BANK
S ANESTHESIA - REFUND
($11.90)
JPMORGAN CHASE BANK
S ANESTHESIA - SUPPLIES
$998.92
JPMORGAN CHASE BANK
TEEX RETAIL - RETEST
$290.00
JPMORGAN CHASE BANK
ZOLL- SUPPLIES
$1,689.75
MEDICLAIMS INC
BILLING SERVICES
$12,327.07
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
AMBULANCE -Total
$21,119.93
AMERICAN MUNICIPAL SERVICES CORP.
COLLECTION SERVICES
$43.00
AMBULANCE SERVICE -Total
$43.00
AMBULANCE SERVICE
-Total
$21,162.93
21 E -911
AT &T
T -1 CIRCUITS
$955.92
COX COMMUNICATIONS
MO SVC FEES T -1 CIRCUITS
$486.78
MOTOROLA SOLUTIONS, INC
JULY SERVICE AGMT
$2,388.74
E911 COMMUNICATIONS -Total
$3,833.44
E -911 -Total
$3,833.44
25 HOTEL TAX
AEP /PSO
ELECTRIC USE
$20.43
JPMORGAN CHASE BANK
GIRT SOUTHERN - WEBSITE
$750.00
JPMORGAN CHASE BANK
MEETING EXPENSE
$66.42
JPMORGAN CHASE BANK
WEIHAAS - WEBSITE FEE
$600.00
5
Fund
Claims List - 7/21/2020
Vendor Name
Payable Description Payment
Amount
25 HOTEL TAX HOTEL TAX ECON DEV - Total $1,436.85
CITY GARAGE LABOR /OVERHEAD - JULY, 20 $250.08
STRONG NEIGHBORHOODS -Total $250.08
HOTELTAX -Total $1,686.93
27 STORMWATER MANAGEMENT TULSA WORLD ADVERT $66.42
ELM CREEK PARK - Total $66.42
AEP IPSO ELECTRIC USE $359.20
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
MESHEK & ASSOCIATES, P.L.C.
PENSKE COMMERCIAL VEHICLES, US
LLC
UNIFIRST HOLDINGS LP
VERIZON WIRELESS
STORMWATER- STORMWATER -Total
CORE &MAIN -PIPE
$2,880.00
STANDARD SPLY- EQUIPME
$14,910.88
WARREN CAT -FEE
$395.00
WARREN CAT - RENTAL
$4,579.50
WARREN CAT - REPAIR
$3,350.52
ENGINEERING SERVICES -
$767.50
2020 FREIGHTLINER
$145,992.00
UNIFORM SERVICE $11.98
WIRELESS CONNECTION $40.01
$173,286.59
STORMWATER MANAGEMENT -Total $173,353.01
34 VISION TAX TULSA COUNTY CLERK FILINGS $24.00
116THIGARNETT INTERS IMPR - Total $24.00
CROSSLAND HEAVY CONTRACTORS CONSTRUCTION SVCS $682,704.98
OWASSO LAND BUILDING 11 LLC ROW /EASEMENT ACQUISITION $8,950.00
VSN RECAP 129TH TO 169 - Total $691,654.98
BKL INCORPORATED ENGINEERING SERVICES - E $1,014.39
VSN RECAP 96TH1119.129TH -Total $1,014.39
GUY ENGINEERING SERVICES INC ENGINEERING SERVICES - E $3,801.99
VSN RECAP GARNETT TO 129 -Total $3,801.99
TULSA COUNTY CLERK FILINGS $274.00
VSN RECAP MINGO TO GARNET -Total $274.00
VISION TAX -Total $696,769.36
37 SALES TAX FIRE AEP /PSO ELECTRIC USE $5,889.61
BLUE ENERGY FUELS, LLC
CITY GARAGE
CITY GARAGE
CITY OF OWASSO
DALE & LEES SERVICE, INC
DUVALL ELECTRIC, LLC
FLEETCOR TECHNOLOGIES
JPMORGAN CHASE BANK
0
CNG FUEL
$59.84
CITY GARAGE -PARTS
$1,097.95
LABOR/OVERHEAD - JULY, 20
$3,229.75
WATER
$94.50
A/C UNIT
$9,374.00
FIRE ST 1 ELECTRICAL
$340.00
JUNE FUELMAN CHARGE
$1,423.11
5.11 TACT - UNIFORM
$404.95
Claims List - 7/21/2020
Fund Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE JPMORGAN CHASE BANK
5.11- UNIFORMS
$159.98
JPMORGAN CHASE BANK
ACADEMY -SHOES
$79.99
JPMORGAN CHASE BANK
ADVANCE AUTO -FLOOR DR
$6.42
JPMORGAN CHASE BANK
AMAZON - COFFEE MAKER
$295.13
JPMORGAN CHASE BANK
AMAZON- FILTERS
$104.29
JPMORGAN CHASE BANK
AMAZON - GLOVES
$31.36
JPMORGAN CHASE BANK
AMAZON -SHOES
$90.00
JPMORGAN CHASE BANK
AMAZON -TAPE
$13.66
JPMORGAN CHASE BANK
AMER WASTE -WASTE DISP
$64.20
JPMORGAN CHASE BANK
ATWOODS -MAINT
$128.93
JPMORGAN CHASE BANK
CONRAD -PARTS
$1,882.86
JPMORGAN CHASE BANK
CORNERSTONE -BLADE
$6.60
JPMORGAN CHASE BANK
CORNERSTONE -PARTS
$22.99
JPMORGAN CHASE BANK
CORNERSTONE- SHARPEN
$7.40
JPMORGAN CHASE BANK
DRAGONFIRE- GLOVES
$576.48
JPMORGAN CHASE BANK
EMTEC -PEST CONTROL
$395.00
JPMORGAN CHASE BANK
FD SIGNWORKS- STICKERS
$95.92
JPMORGAN CHASE BANK
FIRE PROTEC PUB -BOOKS
$923.40
JPMORGAN CHASE BANK
FIRE SVC -CLASS
$4,000.00
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$95.44
JPMORGAN CHASE BANK
LIBERTY FLAGS -FLAGS
$1,147.30
JPMORGAN CHASE BANK
LIGHTHOUSE - UNIFORM
$100.34
JPMORGAN CHASE BANK
NNA SVCS- NOTARY RENEW
$102.01
JPMORGAN CHASE BANK
NORTHERN SAFE - REPAIRS
$245.50
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$27.57
JPMORGAN CHASE BANK
OK POLICE SPL- UNIFORM
$294.57
JPMORGAN CHASE BANK
OREILLY -FLOOR DRY
$19.98
JPMORGAN CHASE BANK
OVERHEAD -SVC
$204.00
JPMORGAN CHASE BANK
P &K- SHARPENING
$8.00
JPMORGAN CHASE BANK
PSN -FEE
$2.75
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$482.49
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM
$389.95
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$94.24
JPMORGAN CHASE BANK
WASH CO RWD -WATER
$81.80
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$331.21
VERIZON WIRELESS
WIRELESS CONNECTION
$1,046.68
SALES TAX FUND -FIRE -Total
$35,472.15
SALES TAX FIRE -Total
$35,472.15
38 SALES TAX POLICE AEP /PSO
ELECTRIC USE
$5,164.54
BLUE ENERGY FUELS, LLC
CNG FUEL
$4.19
CITY GARAGE
CITY GARAGE -PARTS
$2,696.11
F1
Claims List - 7121/2020
Fund Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE CITY GARAGE
LABORIOVERHEAD- JULY, 20
$10,936.58
CITY OF OWASSO
WATER
$35.00
FLEETCOR TECHNOLOGIES
JUNE FUELMAN CHARGE
$6,089.77
JPMORGAN CHASE BANK
ADVANCE AUTO -PARTS
$4.89
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$1,053.88
JPMORGAN CHASE BANK
AMAZON- UNIFORM
$137.66
JPMORGAN CHASE BANK
CASEYS- SUPPLIES
$14.00
JPMORGAN CHASE BANK
CLEARGEAR- SUPPLIES
$314.10
JPMORGAN CHASE BANK
COLTS - TRAINING
$1,650.00
JPMORGAN CHASE BANK
CORNERSTONE -KEYS
$15.64
JPMORGAN CHASE BANK
CORNERSTONE -PARTS
$32.57
JPMORGAN CHASE BANK
DALLAS CHLD - TRAINING
$600.00
JPMORGAN CHASE BANK
GALLS - UNIFORM
$3,850.00
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$72.63
JPMORGAN CHASE BANK
NTOA- TRAINING
$1,568.00
JPMORGAN CHASE BANK
OREILLY -PARTS
$56.98
JPMORGAN CHASE BANK
PEPPERBALL- GUNS /SLING
$1,996.00
JPMORGAN CHASE BANK
PEPPERBALL- PROJECTILE
$1,752.00
JPMORGAN CHASE BANK
PETSMART- SUPPLIES
$79.99
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$151.96
JPMORGAN CHASE BANK
SIEGELS- UNIFORM
$325.00
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM
$692.70
JPMORGAN CHASE BANK
TRAVEL EXPENSE
$19.25
JPMORGAN CHASE BANK
TROPHY&PLAQUE- AWARDS
$46.50
JPMORGAN CHASE BANK
ULT VEH SOLUTION -VEH
$77.98
JPMORGAN CHASE BANK
UPS - SHIPPING
$50.15
JPMORGAN CHASE BANK
WATERSTONE- CLEANING
$1,091.65
OKLAHOMA DISASTER RESTORATION
EMS BOARD -UP SVC
$301.04
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$241.02
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE
$185.50
SUMNERONE INC
PD COPIER LEASE RENTALS
$566.43
VERIZON WIRELESS
WIRELESS CONNECTION
$1,217.76
SALES TAX FUND - POLICE -Total
$43,091.47
SALES TAX POLICE -Total
$43,091.47
39 SALES TAX STREETS AEP IPSO
ELECTRIC USE
$1,509.22
AEP IPSO
STREET LIGHTS
$5,863.16
BLUE ENERGY FUELS, LLC
CNG FUEL
$240.06
CITY GARAGE
CITY GARAGE -PARTS
$783.02
CITY GARAGE
LABORIOVERHEAD - JULY, 20
$3,562.75
CONSOLIDATED TRAFFIC CONTROLS,
TRAFFIC DEVICES
$1,793.00
INC
FLEETCOR TECHNOLOGIES
JUNE FUELMAN CHARGE
$1,356.49
5
Claims List - 7121/2020
Fund
Vendor Name
Payable Description
Payment
Amount
39 SALES TAX STREETS
JPMORGAN CHASE BANK
ATWOODS -CABLE TIES
$23.96
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$190.00
JPMORGAN CHASE BANK
BROWNCO -ADA MAT
$115.00
JPMORGAN CHASE BANK
BROWNCO- CONCRETE ROD
$75.00
JPMORGAN CHASE BANK
BUMP2BUMP- FILTER
$22.06
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$19.98
JPMORGAN CHASE BANK _
EQUIP ONE - RENTAL
$75.00
JPMORGAN CHASE BANK
FASTENAL -BOLTS
$10.45
JPMORGAN CHASE BANK
HARDHAT SFTY- GLOVES
$51.76
JPMORGAN CHASE BANK
HOME DEPOT - BOARDS
$56.80
JPMORGAN CHASE BANK
LOWES- BOARDS
$22.72
JPMORGAN CHASE BANK
LOWES- LUMBER
$25.34
JPMORGAN CHASE BANK
LOWES- MATERIALS
$188.48
JPMORGAN CHASE BANK
LOWES -PARTS
$25.75
JPMORGAN CHASE BANK
LOWES -SAW BLADES
$14.98
JPMORGAN CHASE BANK
LOWES- SEALANT
$70.10
JPMORGAN CHASE BANK
OREILLY-DEF
$239.99
JPMORGAN CHASE BANK
OREILLY -FLUID
$4.99
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
$30.97
JPMORGAN CHASE BANK
P &K -KEYS
$8.71
JPMORGAN CHASE BANK
P &K -OIL
$8.28
JPMORGAN CHASE BANK
SHELTON- CONCRETE
$2,530.00
SIGNALTEK INC
MAINT
$1,435.00
SIGNALTEK INC
SERVICE
$150.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$206.86
VERDIGRIS VALLEY ELECTRIC COOP
CHAMPION STREET LIGHT
$82.40
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
$6.89
VERIZON WIRELESS
WIRELESS CONNECTION
$60.02
SALES TAX FUND-STREETS -Total
$20,879.21
SALES TAX STREETS
-Total
$20,879.21
40 CAPITAL IMPROVEMENTS
DOERNER, SAUNDERS, DANIEL &
LEGAL SERVICES
$1,809.00
CIP GARN RD WIDE 106.116 -Total
$1,809.00
CAPITAL IMPROVEMENTS
-Total
$1,809.00
70 CITY GARAGE
AEP /PSO
ELECTRIC USE
$419.78
JPMORGAN CHASE BANK
ALLDATA -SUB FEE
$1,500.00
JPMORGAN CHASE BANK
AMAZON- KEYBOARDS
$74.97
JPMORGAN CHASE BANK
BUMP2BUMP -PARTS
$1,723.79
JPMORGAN CHASE BANK
DEL CITY -PARTS
$41.49
JPMORGAN CHASE BANK
GOODYEAR -TIRES
$1,477.60
JPMORGAN CHASE BANK
GRAINGER -PARTS
$16.90
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
$1,978.84
Claims List - 7/21/2020
Fund
Vendor Name
Payable Description
Payment
Amount
70 CITY GARAGE
JPMORGAN CHASE BANK
HOOTEN OIL -PARTS
$699.60
JPMORGAN CHASE BANK
JIM GLOVER -PARTS
$36.63
JPMORGAN CHASE BANK
JIM NORTON -PARTS
$390.71
JPMORGAN CHASE BANK
KACOMM -PARTS
$1,525.70
JPMORGAN CHASE BANK
OSI ENV - FILTER
$35.00
JPMORGAN CHASE BANK
PREMIER -PARTS
$151.23
JPMORGAN CHASE BANK
ROBERTSON - SERVICE
$79.99
JPMORGAN CHASE BANK
SPEEDTECH -PARTS
$488.91
JPMORGAN CHASE BANK
SUMMIT -PARTS
$42.66
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$93.57
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
$55.26
CITY GARAGE -Total
$10,832.63
CITY GARAGE -Total
$10,832.63
76 WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WC- EXPENSE 2020
$729.34
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
$2,239.87
CITY OF OWASSO IMPREST ACCOUNT
WORKERS' COMP CLAIMS
$3,149.89
OK TAX COMMISSION SPECIAL TAX UNIT
MITF ASSESSMENTS
$2,776.22
UNITED SAFETY & CLAIMS INC
WC TPA FEES
$1,658.33
WORKERS' COMP SELF -INS -Total
$10,553.65
WORKERS' COMP SELF -INS -Total
$10,553.65
77 GENERAL LIABILITY - PROPERT
DAVID L. WEATHERFORD
LEGAL FEES
$861.00
GEN LIAB -PROP SELF INS -Total
$861.00
GENERAL LIABILITY - PROPERT -Total
$861.00
78 HEALTHCARE SELF INS FUND
JPMORGAN CHASE BANK
JOHNSON -FLOOR MATS
$1,117.00
WELLNESS -Total
$1,117.00
HEALTHCARE SELF INS FUND -Total
$1,117.00
City Grand Total
$1,317,448.83
10
r�2
REAL People • REAL Ch.1—ler • REAL Community
TO: The Honorable Mayor and City Council
FROM: Jennifer Newman, Assistant Finance Director
SUBJECT: Budget Amendment and Acceptance of Community Development Block
Grant (CDBG)
DATE: July 17, 2020
BACKGROUND:
On June 16, 2020, the City of Owasso approved the FY 2020 -2021 Budget, including
acceptance of $134,000.00 of funding from the Tulsa Urban County Community
Development Block Grant (CDBG), to partially fund Hale Acre improvements, Phase III.
The CDBG funding has since been increased to $142,053.33, an increase of $8,053.33.
RECOMMENDATION:
Staff recommends City Council acceptance of the CDBG grant and approval of a
budget amendment increasing both the estimated revenues and the appropriation for
expenditures by $8,053.33 in the Capital Improvements Grants Fund.
sd
RFAL People -REALC ader -REAL COmmpNly
TO: The Honorable Mayor and City Council
FROM: Juliann M. Stevens
City Clerk
SUBJECT: Citizen Request to Address the City Council
DATE: July 17, 2020
BACKGROUND:
In an email dated July 16, 2020, Clara Locker requested to address the City Council regarding
the COVID -19 Pandemic and public health.
An item has been placed on the July 21, 2020, City Council agenda to accommodate Ms.
Locker's request.
ATTACHMENT:
E -mail correspondence dated July 16, 2020
From: Ciara Siobhan Locker
Sent: Wednesday, July 15, 2020 3:39 PM
To: Stevens, Julie
Subject: Upcoming City Council Meeting
Dear Ms. Stevens,
Good afternoon! My name is Ciara Locker, and I am an Owasso citizen. My boss, Jeri Moberly, recommended
that I reach out to you about reserving a place on the agenda for the upcoming city council meeting.
I am a graduate of Owasso High School, and was the Valedictorian of the class of 2019. I am now in my second
year at Stanford University, where I am double majoring in Epidemiology and International Relations, with a
minor in Spanish language. I come from a family of healthcare workers, and I am deeply passionate about public
health. Recent decisions of the Owasso City Council regarding Covid-19 are very concerning to me. Therefore, if
possible, I would like like to have the chance to speak at the upcoming city council meeting for next Tuesday, the
21st. If there is not space on the upcoming agenda, I would be happy to speak at the next one on August 24th.
If there is any further information that I can provide, please don’t hesitate to contact me at this email address.
I look forward to hearing back from you.
Sincerely,
Ciara Locker
s�
RFALPo ,-•REAL CM1amc -REAL Lammunity
TO: The Honorable Mayor and City Council
FROM: Jason Woodruff
Deputy Police Chief
SUBJECT: COPS Hiring Grant
DATE: July 17, 2020
BACKGROUND:
The Office of Community Oriented Policing Services (COPS) is a component of the U.S.
Department of Justice, responsible for advancing the practice of community policing by the
nation's state and local law enforcement agencies. As part of that mission, the COPS Office
awards grants to hire community policing professionals, develop policing strategies and provide
training and technical assistance to law enforcement. Since its creation in 1994, the COPS
program has allocated more than $14 billion to advance community policing in law
enforcement.
In March 2020, the Owasso Police Department applied for the COPS Hiring Grant, which pays a
portion of the salary and benefits for newly hired police officers over a three -year period in an
effort to encourage local agencies to increase the number of officers patrolling the streets. In
June 2020, the Owasso Police Department was notified that the grant award had been
approved in the amount of $750,000 to hire six (6) additional police officers in Owasso.
GRANT:
The COPS Hiring Grant is a three (3) year grant as identified within the terms and conditions of
the award. During that time, the federal government and City of Owasso will share the cost of
the six (6) new officers with a maximum federal payout of $125,000 per new officer position. The
total projected cost for salaries and benefits for six (6) officers over the three -year period is
$1,538,039. The grant funds cover $750,000 of that expense, leaving the City cost responsibility of
$788,039. The fourth -year, the City will incur 100% of the costs of employing the new officers.
The initial annual cost of personnel is utilized as a basis for both the annual and total allocations.
To ensure the sustainment of grant funded personnel during and after the period of
performance, staff has conducted a cost analysis and is confident that necessary funding is
available.
RECOMMENDATION:
Staff recommends acceptance of the Community Oriented Policing Services Hiring Grant in the
amount of $750,000 and authorization to execute documents related to the acceptance of the
funds.
Staff further recommends approval of a budget amendment in the General Fund, increasing
revenues and the appropriation for expenditures in the Police Services department by $250,000,
and approval of a budget amendment in the Half -Penny Police Fund increasing the
appropriation for expenditures by $300,000 by utilizing carryover funds from FY 2019 -2020.
ATTACHMENT:
COPS Hiring Grant Contact
• U.S. DEPARTMENT OF JUSTICE
OFFICE OF COMMUNITY ORIENTED POLICING SERVICES
145 N S[reet. NE, woshing[on, D.C. 20530
June 25, 2020
Chief of Police Scott Chambless
Municipal Manager Warren Lehr
Owasso Police Department
111 North Main
P.O. Box 180
Owasso, OK 74055
Re: COPS Hiring Program award number 2020UMWX0161
ORI OK07210
Dear Chief of Police Chambless and Municipal Manager Lehr:
COPS
Congratulations on your agency's award for 6 officer position(s) and $750,000.00 in federal funds over
a three -year award period under the 2020 COPS Hiring Program (CHP). The local cash match
required for this award will be $788,039.00. Your agency may use CEP award funding to (1) hire new
officers, (2) rehire officers who have been laid off, or (3) are scheduled to be laid off on a specific future
date, as a result of local budget reductions, on or after the official award start date. Please note that any
changes to the awarded hiring categories require an official review and approval by the COPS Office.
A list of conditions that apply to your award is included on your Award Document and Award
Document Supplement, if applicable. A limited number of agencies may be subject to an Additional
Award Notification as a result of an ongoing federal civil rights investigation, other award review, or
audit of your agency by the Department of Justice. If applicable to your agency, the Additional Award
Notification is included at the end of this letter and is incorporated by reference as part of this letter. In
addition, a limited number of agencies may be subject to Special Conditions as a result of high risk
designation or other unique circumstances. If applicable to your agency, these Special Conditions will be
found in an Award Document Supplement in your award package. You should read and familiarize
yourself with these conditions. To officially accept your award, the Award Document (including
the conditions and special conditions, if applicable) must be signed electronically via the
Account Access link on the COPS Office website at www.cops.usdoj.gov within 45 days from
the date of this letter.
The official start date of your award is 07/01/2020. Therefore, you can be reimbursed for allowable and
approved expenditures made on or after this date. Please carefully review the Financial Clearance
Memorandum (FCM) included in your award package to determine your approved budget, as some of
your requested items may not have been approved by the COPS Office during the budget review
process and award funds may only be used for approved items. The FCM will specify the final award
ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING
1
ORI OK07210 -Award 2020UMWX0161 -Award Letter 2020 -CHP -Page 2 oft
amount and will also identify any disallowed costs.
Supplemental online award information for 2020 COPS CHP recipients can be found on the CHP
Program page at https: / /cops.usdoj.gov /chp- award. We strongly encourage you to visit this site
immediately to access a variety of important and helpful documents that will assist you with the
implementation of your award including the 2020 CHP Award Owner's Manual, which specifies the
programmatic and financial terns, conditions, and requirements of your award. In addition, the above
website link includes the forms and instructions necessary to begin drawing down funds for your award.
Please also ensure that you print out a copy of your application and maintain it with your award file
records.
Once again, congratulations on your 2020 CHP award. If you have any questions about your award,
please do not hesitate to call your Grant Program Specialist through the COPS Office Response Center
at 800 - 421 -6770.
r i
Phillip E. Keith, Director Date: 06/17/2020
Additional Award Notification
ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING
�4�T OF
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U.S. DEPARTMENT OF JUSTICE /'SOP
OFFICE OF COMMUNITY ORIENTED POLICING SERVICFS 4
145 N Street. NE, Washington. D.C. 20530
Award Document
COPS Office COPS Hiring Program (CHP)
CFDA - 16.710 - Public Safety Partnership and Community Policing Grants
Treasury Account Symbol (TAS) 15X0406
Award Number: 202OUNIWX0161
ORI Number: OK07210
OdP Vendor Number: 736069613
DUNS Number: 958056590
Applicant Organization's Legal Name: Owasso Police Department
Applicant's System for Award Management (SAM) name: Owasso, City Of
Law Enforcement Executive / Agency Executive: Chief of Police Scott Chambless
Government Executive /Financial Official: Municipal Manager Warren Lehr
Award Start Date: 07/01/2020
Award End Date: 06/30/2023
Award Amount: $750,000.00
Full -Time Officers Funded: 6
New Hires: 6 Rehires Previously Laid Off: 0 Rehires Scheduled for Lay Off: 0
The FY 2020 COPS Hiring Program (CHP) award provides funding to law enforcement agencies to hire and/or rehire career law
enforcement officers in an effort to increase their community policing capacity and crime prevention efforts. CHP awards provide
up to 75 percent of the approved entry-level salaries and fringe benefits of full -time officers for a 36 -month award period, with a
minimum 25 percent local cash match requirement and a maximum federal share of $125,000 per officer position.
The Financial Clearance Memorandum (FCM) and, if applicable, the Cooperative Agreement included in your award package are
incorporated by reference in thew entirety and shall become part of this Award Document. By signing this Award Document, the
recipient agrees to abide by all FY 2020 Community Policing Development Program (CHP) Award Terms and Conditions; the
approved budget in the FCM; if applicable, all requirements in the Cooperative Agreement; and, if applicable, the Special Award
Conditions and/or High Risk Conditions in the Award Document Supplement.
� r
Phillip E. Keith, Director Date: 06/17/2020
(Signature Pending) (Date Pending)
Signature of the Program Official with the Authority to Accept Date
this Grant Award
(Signature Pending) (Date Pending)
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Signature ofthe Financial Official with the Authority to Accept Date
this Grant Award
False statements or claims made in connection with COPS office awards may result in fines, imprisonment, debarment from
participating in federal awards or contracts, and/or any remedy available by law to the Federal Government.
ADVANCING PUBLIC SAFETY 'THROUGH COMMUNITY POLICING
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U.S. Department of Justice
Office of Community Oriented Policing Services
2020 COPS Hiring Program
Award Terms and Conditions
By signing the Award Document to accept this COPS Hiring Program award, your agency agrees to abide by the
following award terms and conditions:
1. Award Owner's Manual
The recipient agrees to comply with the terms and conditions in the applicable 2020 COPS Office Program Award
Owner's Manual; COPS Office statute (34 U.S.C. § 10381, et seq.) ; the requirements of 2 C.F.R. Part 200 (Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards) as adopted by the U.S.
Department of Justice in 2 C.F.R. § 2800.101; 48 C.F.R. Part 31 (FAR Part 31) as applicable (Contract Cost Principles
and Procedures); the Cooperative Agreement as applicable; representations made in the application; and all other
applicable program requirements, laws, orders, regulations, or circulars.
2. Assurances and Certifications
The recipient acknowledges its agreement to comply with the Assurances and Certifications forms that were signed
as part of its application.
3. Allowable Costs
The funding under this project is for the payment of approved full -time entry-level salaries and fringe benefits over
three years (for a total of 36 months of funding) up to a maximum federal share of $125,000 per officer position for
career law enforcement officer positions hired and/or rehired on or after the official award start date. Any salary and
fringe benefit costs higher than entry-level that your agency pays a CHP- funded officer must be paid with local
funds.
Your agency is required to use CHP award funds for the specific hiring categories awarded. Funding under this
program may be used for the following categories:
Hiring new officers, which includes filling existing officer vacancies that are no longer funded in your
agency's budget;
Rehiring officers laid off by any jurisdiction as a result of state, local, or Bureau of Indian Affairs (BIA)
budget reductions; and /or
Rehiring officers who were, at the time of award application, scheduled to be laid off (by your jurisdiction) on
a specific future date as a result of state, local, or BIA budget reductions
If your agency's local fiscal conditions have changed and your agency needs to change one or more of the funded
hiring categories, your agency should request an award modification and receive prior approval before spending CHP
funding under the new category.
The Financial Clearance Memorandum (FCM), included in your award package, specifies the amount of CHP funds
awarded to your agency. You should carefully review your FCM, which contains the final officer salary and fringe
benefit categories and amounts for which your agency was approved. Please note that the salary and fringe benefit
costs requested in your CHP application may have been adjusted or removed. Your agency may only be reimbursed
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for the approved cost categories that are documented within the FCM, up to the amounts specified in the FCM. Your
agency may not use CHP funds for any costs that are not identified as allowable in the Financial Clearance
Memorandum.
Only actual allowable costs incurred during the award period will be eligible for reimbursement and drawdown. If your
agency experiences any cost savings over the course of the award (for example, your award application
overestimated the total entry -level officer salary and fringe benefits package), your agency may not use that excess
funding to extend the length of the award beyond 36 months. Any funds remaining after your agency has drawn
down for the costs of approved salaries and fringe benefits incurred for each awarded position during the 36 -month
funding period will be deobligated during the closeout process and should not be spent by your agency.
4. Supplementing, Not Supplanting
State, local, and tribal governments must use award funds to supplement, and not supplant, state, local, or Bureau of
Indian Affairs (BIA) funds that are already committed or otherwise would have been committed for award purposes
(hiring, training, purchases, and/or activities) during the award period. In other words, state, local, and tribal
government recipients may not use COPS Office funds to supplant (replace) state, local, or BIA funds that would
have been dedicated to the COPS Office- funded item(s) in the absence of the COPS Office award. 34 U.S.C. §
10384(a).
5. Extensions
Your agency may request an extension of the award period to receive additional time to implement your award
program. Such extensions do not provide additional funding. Awards may be extended a maximum of 36 months
beyond the initial award expiration date. Any request for an extension beyond 36 months will be evaluated on a case -
by -case basis. Only those recipients that can provide a reasonable justification for delays will be granted no -cost
extensions. Reasonable justifications may include difficulties in filling COPS Office- funded positions, officer turnover,
or other circumstances that interrupt the 36 month award funding period. An extension allows your agency to
compensate for such delays by providing additional time to complete the full 36 months of funding for each position
awarded. Extension requests must be received prior to the end date of the award.
6. Modifications
Occasionally, a change in an agency's fiscal or law enforcement situation necessitates a change in its COPS Office
CHP award. Award modifications under CHP are evaluated on a case -by -case basis in accordance with 2 C.F.R. §
200.308. For federal awards in excess of $250,000, any modification request involving the reallocation of funding
between budget categories that exceed or are expected to exceed 10 percent (10 %) of the total approved budget
requires prior written approval by the COPS Office. Regardless of the federal award amount or budget modification
percentage, any reallocation of funding is limited to approved budget categories. In addition, any budget
modification that changes the scope of the project requires prior written approval by the COPS Office. In addition,
please be aware that the COPS Office will not approve any modification request that results in an increase of federal
funds.
In addition, modification requests should be submitted to the COPS Office when an agency determines that it will
need to shift officer positions awarded in one hiring category into a different hiring category and /or reduce the total
number of positions awarded. For example, if an agency was awarded CHP funding for two new, additional sworn
officer positions, but due to fiscal distress /constraints the agency needs to change the hiring category from the new
hire category to the rehire category for officers laid off or scheduled for layoff on a specific future date post -
application, the agency would have to request a modification. The COPS Office will only consider a modification
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request after an agency makes final, approved budget and/or personnel decisions. An agency may implement the
modified award following written approval from the COPS Office. Please be aware that the COPS Office will not
approve any modification request that results in an increase of federal funds.
7. Evaluations
The COPS Office may conduct monitoring or sponsor national evaluations of its award programs. The recipient
agrees to cooperate with the monitors and evaluators 34 U.S.C. § 10385(b).
8. Reoorts/Performance Goals
To assist the COPS Office in monitoring and tracking the performance of your award, your agency will be responsible
for submitting semi - annual programmatic progress reports that describe project activities during the reporting period
and quarterly Federal Financial Reports using Standard Form 425 (SF -425). 2 C.F.R. §§ 200.327 - 200.328. The progress
report is used to track your agency's progress toward implementing community policing strategies and to collect data
to gauge the effectiveness of increasing your agency's community policing capacity through COPS Office funding.
The Federal Financial Report is used to track the expenditures of the recipient's award funds on a cumulative basis
throughout the life of the award.
9. Award Monitoring Activities
Federal law requires that law enforcement agencies receiving federal funding from the COPS Office must be monitored
to ensure compliance with their award conditions and other applicable statutes and regulations. The COPS Office is
also interested in tracking the progress of our programs and the advancement of community policing. Both aspects of
award implementation — compliance and programmatic benefits —are part of the monitoring process coordinated by
the U.S. Department of Justice. Award monitoring activities conducted by the COPS Office include site visits,
enhanced office -based grant reviews, alleged noncompliance reviews, financial and programmatic reporting, and
audit resolution. As a COPS Office award recipient, you agree to cooperate with and respond to any requests for
information pertaining to your award. This includes all financial records, such as general accounting ledgers and all
supporting documents. All information pertinent to the implementation of the award is subject to agency review
throughout the life of the award, during the close -out process and for three -years after the submission of the final
expenditure report. 34 U.S.C. § 10385(a) and 2 C.F.R. §§ 200.333 & 200.336.
10. Federal Civil Rights
The Applicant understands that the federal statutes and regulations applicable to the award (if any) made by the
Department based on the application specifically include statutes and regulations pertaining to civil rights and
nondiscrimination, and, in addition—
a. the Applicant understands that the applicable statutes pertaining to civil rights will include section 601 of the
Civil Rights Act of 1964 (42 U.S.C. § 2000d); section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794);
section 901 of the Education Amendments of 1972 (20 U.S.C. § 1681); and section 303 of the Age
Discrimination Act of 1975 (42 U.S.C. § 6102);
b. the Applicant understands that the applicable statutes pertaining to nondiscrimination may include section
809(c) of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 (34 U.S.C. § 10228(c)); section
1407(e) of the Victims of Crime Act of 1984 (34 U.S.C. § 20110(e)); section 299A(b) of the Juvenile Justice and
Delinquency Prevention Act of 2002 (34 U.S.C. § I I182(b)); and that the grant condition set out at section
40002(b)(13) of the Violence Against Women Act (34 U.S.C. § 12291(b)(13)), which will apply to all awards
made by the Office on Violence Against Women, also may apply to an award made otherwise;
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c. the Applicant understands that it must require any subrecipient to comply with all such applicable statutes
(and associated regulations); and
d. on behalf of the Applicant, I make the specific assurances set out in 28 C.F.R. §§ 42.105 and 42.204.
The Applicant also understands that (in addition to any applicable program - specific regulations and to applicable
federal regulations that pertain to civil rights and nondiscrimination) the federal regulations applicable to the award (if
any) made by the Department based on the application may include, but are not limited to, 2 C.F.R. Part 2800 (the DOJ
"Part 200 Uniform Requirements ") and 28 C.F.R. Parts 22 (confidentiality - research and statistical information), 23
(criminal intelligence systems), 38 (regarding faith -based or religious organizations participating in federal financial
assistance programs), and 46 (human subjects protection).
11. Equal Employment Opportunity Plan (EEOP)
All recipients of funding from the COPS Office must comply with the federal regulations pertaining to the
development and implementation of an Equal Employment Opportunity Plan (28 C.F.R. Part 42 subpart E).
12. False Statements
False statements or claims made in connection with COPS Office awards may result in fines, imprisonment, debarment
from participating in federal awards or contracts, and/or any other remedy available by law.
13. Duplicative Funding
The recipient understands and agrees to notify the COPS Office if it receives, from any other source, funding for the
same item or service also funded under this award.
14. Additional High -Risk Recipient Reauirements
The recipient agrees to comply with any additional requirements that may be imposed during the award performance
period if the awarding agency determines that the recipient is a high -risk recipient (2 C.F.R. § 200.207).
15. System for Award Management (SAND and Universal Identifier Requirements
The recipient agrees to comply with the following requirements of 2 C.F.R. Part 25, Appendix A to Part 25 — Award
Term:
I. System for Award Management and Universal Identifier Requirements
A. Requirement for System for Award Management
Unless you are exempted from this requirement under 2 C.F.R. § 25.110, you as the recipient
must maintain the currency of your information in the SAM until you submit the final financial
report required under this award or receive the final payment, whichever is later. This requires
that you review and update the information at least annually after the initial registration, and
more frequently if required by changes in your information or another award term.
B. Requirement for unique entity identifier
If you are authorized to make subawards under this award, you:
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1. Must notify potential subrecipients that no entity (see definition in paragraph C of
this award term) may receive a subaward from you unless the entity has provided its
unique entity identifier to you.
2. May not make a subaward to an entity unless the entity has provided its unique
entity identifier to you.
C. Definitions
For purposes of this award term:
1. System for Arvard Management (5411) means the Federal repository into which an
entity must provide information required for the conduct of business as a recipient.
Additional information about registration procedures may be found at the SAM Internet
site (currently at htti)s 7//www.sam.gov).
2. Unique entity identifier means the identifier required for SAM registration to
uniquely identify business entities.
3. Entity, as it is used in this award term, means all of the following, as defined at
2 C.F.R. Part 25, subpart C:
a. A Governmental organization, which is a State, local government, or Indian Tribe;
b. A foreign public entity;
C. A domestic or foreign nonprofit organization;
d A domestic or foreign for - profit organization; and
e. A Federal agency, but only as a subrecipient under an award or subaward to a non - Federal
entity.
4. Sub"ard:
a. This term means a legal instrument to provide support for the performance of
any portion of the substantive project or program for which you received this award
and that you as the recipient award to an eligible subrecipient.
b. The term does not include your procurement of property and services needed
tocarry out the project or program (for further explanation, see 2 C.F.R. § 200.330).
C. A subaward may be provided through any legal agreement, including an
agreement that you consider a contract.
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5. Subrecipient means an entity that:
a. Receives a subaward from you under this award; and
b. Is accountable to you jor the use of the Federal funds provided by the subaward
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16. Reporting Subawards and Executive Compensation
The recipient agrees to comply with the following requirements of 2 C.F.R. Part 170, Appendix A to Part 170 — Award
Tenn:
I. Reporting Subawards and Executive Compensation.
a. Reporting offtrst -tier subawards.
Applicability.
Unless you are exempt as provided in paragraph d. of this award term, you must report each
action that obligates $25,000 or more in Federal funds that does not include Recovery funds
(as defined in section 1512(a)(2) of the American Recovery and Reinvestment Act of 2009,
Pub. L. 111 -5) for a subaward to an entity (see definitions in paragraph e. of this award term).
2. Where and when to report.
L You must report each obligating action described in paragraph a.1. of this award term to
https ✓ /www.fsrs.gov,
H. For subaward information, report no later than the end of the month following
the month in which the obligation was made. (For example, if the obligation was
made on November 7, 2010, the obligation must be reported by no later than
December 31, 2010.)
What to report.
You must report the information about each obligating action that the submission
instructions posted at https: / /www.fsrs.gov specify.
b. Reporting Total Compensation of Recipient Executives.
Applicability and what to report. You must report total compensation for each of
your five most highly compensated executives for the preceding completed fiscal
year, if-
i. the total Federal funding authorized to date under this award is $25,000 or more;
it. in the preceding fiscal year, you received—
(A) 80 percent or more of your annual gross revenues from Federal
procurement contracts (and subcontracts) and Federal financial assistance
subject to the Transparency Act, as defined at 2 C.F.R. § 170.320 (and
subawards); and
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(B) $25,000,000 or more in annual gross revenues from Federal procurement
contracts (and subcontracts) and Federal financial assistance subject to the
Transparency Act, as defined at 2 C.F.R. § 170.320 (and subawards); and
iii. The public does not have access to information about the compensation of the
executives through periodic reports filed under section 13(a) or 15(d) of the
Securities Exchange Act of 1934 (15 U.S.C. §§ 78m(a), 78o(d)) or section 6104 of the
Internal Revenue Code of 1986. (To determine if the public has access to the
compensation information, see the U.S. Security and Exchange Commission total
compensation filings at https: / /www.see.gov /answers /execomp.htm.)
2. Where and when to report. You must report executive total compensation
described in paragraph b.l. of this award term:
As part of your registration profile at https: /hvww.sam.gov,
ii. By the end of the month following the month in which this award is made,
and annually thereafter.
C. Reporting of Total Compensation ofSubrecipient Executives.
Applicability and what to report. Unless you are exempt as provided in paragraph d.
of this award term, for each first -tier subrecipient under this award, you shall report the
names and total compensation of each of the subrecipient's five most highly
compensated executives for the subrecipient's preceding completed fiscal year, if—
in the subrecipient's preceding fiscal year, the subrecipient received—
(A) 80 percent or more of its annual gross revenues from Federal
procurement contracts (and subcontracts) and Federal financial assistance
subject to the Transparency Act, as defined at 2 C.F.R. § 170.320 (and
subawards); and
(B) $25,000,000 or more in annual gross revenues from Federal procurement
contracts (and subcontracts), and Federal financial assistance subject to the
Transparency Act (and subawards); and
ii. The public does not have access to information about the compensation of the
executives through periodic reports filed under section 13(a) or 15(d) of the
Securities Exchange Act of 1934 (15 U.S.C. §§ 78m(a), 78o(d)) or section 6104 of the
Internal Revenue Code of 1986. (To determine if the public has access to the
compensation information, see the U.S. Security and Exchange Commission total
compensation filings at https:// wivw .see.gov/answerslexecomp.htm.)
2. Where and when to report. You must report subrecipient executive total
compensation described in paragraph c.1. of this award term:
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i. To the recipient.
ii. By the end of the month following the month during which you make the
subaward. For example, if a subaward is obligated on any date during the month of
October of a given year (i.e., between October 1 and 31), you must report any
required compensation information of the subrecipient by November 30 of that
year.
d Exemptions
If, in the previous tax year, you had gross income, from all sources, under $300,000, you are
exempt from the requirements to report:
i. Subawards, and
ii. The total compensation of the five most highly compensated executives of any
subrecipient.
e. Definitions. For purposes of this award term:
1. Entity means all of the following, as defined in 2 C.F.R. Part 25:
i. A Governmental organization, which is a State, local government, or Indian tribe;
ii. A foreign public entity;
iii. A domestic or foreign nonprofit organization;
iv. A domestic or foreign for - profit organization;
V. A Federal agency, but only as a subrecipient under an award or subaward to a
non - Federal entity.
2. Executive means officers, managing partners, or any other employees in management
positions.
3. Subaward:
L This term means a legal instrument to provide support for the performance of
any portion of the substantive project or program for which you received this
award and that you as the recipient award to an eligible subrecipient.
ii. The term does not include your procurement of property and services needed
to carry out the project or program (for further explanation, see Sec._.210 of the
attachment to OMB Circular A -133, "Audits of States, Local Governments, and
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Non -Profit Organizations ").
iii. A subaward may be provided through any legal agreement, including an
agreement that you or a subrecipient considers a contract.
Subrecipient means an entity that:
1. Receives a subaward from you (the recipient) under this award; and
ii. Is accountable to you for the use of the Federal funds provided by the subaward.
5. Total compensation means the cash and noncash dollar value earned by the
executive during the recipient's or subrecipient's preceding fiscal year and includes the
following (for more information see 17 C.F.R. § 229.402(c)(2)):
i. Salary and bonus.
ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar
amount recognized for financial statement reporting purposes with respect to
the fiscal year in accordance with the Statement of Financial Accounting
Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments.
in. Earnings for services under non - equity incentive plans. This does not
include group life, health, hospitalization or medical reimbursement plans that do
not discriminate in favor of executives, and are available generally to all salaried
employees.
iv. Change in pension value. This is the change in present value of defined benefit
and actuarial pension plans.
v. Above- market earnings on deferred compensation which is not tax - qualified.
vi. Other compensation, if the aggregate value of all such other compensation (e.g.
severance, termination payments, value of life insurance paid on behalf of the
employee, perquisites or property) for the executive exceeds $10,000.
17. Debarment and Suspension
The recipient agrees not to award federal funds under this program to any party which is debarred or suspended from
participation in federal assistance programs. 2 C.F.R. Part 180 (Government -wide Nonprocurement Debarment and
Suspension) and 2 C.F.R. Part 2867 (DOJ Nonprocurement Debarment and Suspension).
1S. Employment Elieibiliri
The recipient agrees to complete and keep on file, as appropriate, the Department of Homeland Security, U.S.
Citizenship and Immigration Services (USCIS) Employment Eligibility Verification Form (I -9). This form is to be used
by recipients of federal funds to verify that persons are eligible to work in the United States. Immigration Reform and
Control Act of 1986 (IRCA), Public Law 99 -603.
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19. Enhancement of Contractor Protection from Reprisal for Disclosure of Certain Information
The recipient agrees not to discharge, demote, or otherwise discriminate against an employee as reprisal for the
employee disclosing information that he or she reasonably believes is evidence of gross mismanagement of a federal
contract or award, a gross waste of federal funds, an abuse of authority relating to a federal contract or award, a
substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a Federal
contract (including the competition for or negotiation of a contract) or award. The recipient also agrees to provide to
their employees in writing (in the predominant native language of the workforce) of the rights and remedies provided
in 41 U.S.C. § 4712. Please see appendices in the Award Owner's Manual for a full text of the statute.
20. Mandatory Disclosure
Recipients and subrecipients must timely disclose in writing to the Federal awarding agency or pass- through entity,
as applicable, all federal criminal law violations involving fraud, bribery, or gratuity that may potentially affect the
awarded federal funding. Recipients that receive an award over $500,000 must also report certain civil, criminal, or
administrative proceedings in SAM and are required to comply with the Term and Condition for Recipient Integrity
and Performance Matters as set out in 2 C.F.R. Part 200, Appendix XII to Part 200. Failure to make required disclosures
can result in any of the remedies, including suspension and debarment, described in 2 C.F.R. § 200.338.
21. Conflict of interest
Recipients and subrecipients must disclose in writing to the COPS Office or pass- through entity, as applicable, any
potential conflict of interest affecting the awarded federal funding in accordance with 2 C.F.R. § 200.112.
22. Contract Provision
All contracts made by the award recipients under the federal award must contain the provisions required under 2
C.F.R. Part 200, (Appendix II to Part 200 — Contract Provisions for Non-Federal Entity Contracts Under Federal
Awards). Please see appendices in the Award Owner's Manual for a full text of the contract provisions.
23. Restrictions on Internal Confidentiality Agreements
No recipient or subrecipient under this award, or entity that receives a contract or subcontract with any funds under
this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that
prohibits or otherwise restricts the lawful reporting of waste, fraud, or abuse to an investigative or law enforcement
representative of a federal department or agency authorized to receive such information. Consolidated
Appropriations Act, 2020, Public Law 116 -93, Division C, Title VII, Section 742.
24. Reci lent Integrity and Performance Matters
For awards over $500,000, the recipient agrees to comply with the following requirements of 2 C.F.R. Part 200,
Appendix XII to Part 200 — Award Term and Condition for Recipient Integrity and Performance Matters:
A. Reporting of Matters Related to Recipient Integrity and Performance
1. General Reporting Requirement
If the total value of your currently active awards, cooperative agreements, and
procurement contracts from all Federal awarding agencies exceeds $10,000,000 for any
period of time during the period of performance of this Federal award, then you as the
recipient during that period of time must maintain the currency of information reported
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to the System for Award Management (SAM) that is made available in the designated
integrity and performance system (currently the Federal Awardee Performance and
Integrity Information System (FAPIIS)) about civil, criminal, or administrative
proceedings described in paragraph 2. of this award term and condition. This is a
statutory requirement under section 872 of Public Law 110 -417, as amended (41 U.S.C.
2313). As required by section 3010 of Public Law 111 -212, all information posted in the
designated integrity and performance system on or after April 15, 2011, except past
performance reviews required for Federal procurement contracts, will be publicly
available.
2. Proceedings About Which You Must Report
Submit the information required about each proceeding that:
a. Is in connection with the award or performance of an award, cooperative
agreement, or procurement contract from the Federal Government;
b. Reached its final disposition during the most recent five year period; and
C. Is one of the following:
(1) A criminal proceeding that resulted in a conviction, as defined in paragraph
5. of this award term and condition;
(2) A civil proceeding that resulted in a finding of fault and liability and
payment of a monetary fine, penalty, reimbursement, restitution, or damages of
$5,000 or more;
(3) An administrative proceeding, as defined in paragraph 5. of this award
term and condition, that resulted in a finding of fault and liability and your
payment of either a monetary fine or penalty of $5,000 or more or reimbursement,
restitution, or damages in excess of $100,000; or
(4) Any other criminal, civil, or administrative proceeding if:
i. It could have led to an outcome described in paragraph 2.c.(1), (2), or
(3) of this award term and condition;
H. It had a different disposition arrived at by consent or compromise
with an acknowledgment of fault on your part; and
iii. The requirement in this award term and condition to disclose
information about the proceeding does not conflict with applicable
laws and regulations.
3. Reporting Procedures
ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING
ORI OK07210 - Award 2020UMWX0161 -Award Terms and Conditions 2020 -CHP - Page 13 of 16
Enter in the SAM Entity Management area the information that SAM requires about
each proceeding described in paragraph 2. of this award term and condition. You do
not need to submit the information a second time under assistance awards that you
received if you already provided the information through SAM because you were
required to do so under Federal procurement contracts that you were awarded.
4. Reporting Frequency
During any period of time when you are subject to the requirement in paragraph 1.
of this award term and condition, you must report proceedings information through
SAM for the most recent five year period, either to report new information about
any proceeding(s) that you have not reported previously or affirm that there is no
new information to report. Recipients that have Federal contract, award, and
cooperative agreement awards with a cumulative total value greater than $10,000,000
must disclose semiannually any information about the criminal, civil, and
administrative proceedings.
5. Definitions
For purposes of this award term and condition:
a. Administrative proceeding means a non - judicial process that is
adjudicatory in nature in order to make a determination of fault or liability (e.g.,
Securities and Exchange Commission Administrative proceedings, Civilian Board
of Contract Appeals proceedings, and Armed Services Board of Contract
Appeals proceedings). This includes proceedings at the Federal and State level
but only in connection with performance of a Federal contract or award. It does
not include audits, site visits, corrective plans, or inspection of deliverables.
b. Conviction, for purposes of this award term and condition, means a
judgment or conviction of a criminal offense by any court of competent
jurisdiction, whether entered upon a verdict or a plea, and includes a
conviction entered upon a plea of nolo contendere.
C. Total value of currently active awards, cooperative agreements,
and procurement contracts includes —
(1) Only the Federal share of the funding under any Federal award
with a recipient cost share or match; and
(2) The value of all expected funding increments under a Federal
award and options, even if not yet exercised.
25. Citizenship and Immieration Status Communications
Authority to obligate or expend contingent on compliance with this condition.
ADVANCING PUBLIC SAFETY -THROUGH COMMUNITY POLICING
ORI OK07210 - Award 2020UMWX0161 -Award Teems aad Conditions 2020 - CHP -Page 14 of 16
NOTE: This grant condition is established under the COPS Office's broad authority and discretion to award and
administer grants. See, e.g., 34 U.S.C. § 10381, et seq. This condition applies only to state or local government entities
or to non -state or local government entities that make subawards with these funds to a state or local government
entity.
State or local government entity recipients of this award, and any subrecipient of this award at any tier that is an
entity of a State or of a unit of local government, may not obligate or expend award funds if— at the time of the
obligation or expenditure — the "program or activity" of the recipient funded in whole or in part with the award funds
(which includes any such program or activity of any subrecipient at any tier) is subject to any prohibitions or
restrictions on sending to, requesting or receiving from, maintaining, or exchanging information regarding citizenship
or immigration status with components of the U.S. Department of Homeland Security or any federal, state or local
government entity, as generally described in 8 U.S.C. 1373(a) or (b). This includes any prohibitions or restrictions
imposed or established by a state or local government entity or official.
A subrecipient of this award (at any tier) that is an entity of a State or of a unit of local government may not obligate
or expend award funds if— at the time of the obligation or expenditure — the "program or activity" of the subrecipient
(which includes any such program or activity of any subrecipient at any further tier) funded (in whole or in part) with
award funds is subject to any prohibitions or restrictions on sending to, requesting or receiving from, maintaining, or
exchanging information regarding citizenship or immigration status with components of the U.S. Department of
Homeland Security or any federal, state or local government entity, as generally described in 8 U.S.C. 1373(a) or (b).
This includes any prohibitions or restrictions imposed by a state or local government entity or official.
Any obligations or expenditures of a recipient or subrecipient that are impermissible under this condition shall be
unallowable costs for purposes of this award.
Rules of Construction. For purposes of this condition, "program or activity" means what it means under section 606
of title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d -4a).
References to the Immigration and Naturalization Service in 8 U.S.C. 1373 are to be read, as a legal matter, as
references to particular components of the U.S. Department of Homeland Security.
Should any provision of a condition of this award be held to be invalid or unenforceable by its terms, then that
provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law (to any
person or circumstance) under this award. Should it be held, instead, that a condition (or a provision thereof) is of
utter invalidity or unenforceability, such condition (or such provision) shall be deemed severable from this award.
Any questions about the meaning or scope of this condition should be directed, prior to acceptance of this award, to
the Office of Community Oriented Policing Services Legal Division at 202 -514 -3750.
26. Contracts and /or MOUs with other Jurisdictions
Sworn law enforcement officer positions awarded must be used for law enforcement activities or services that benefit
your agency and the population that it serves. The items funded under the CHP award cannot be utilized by other
agencies unless the items benefit the population that your agency serves. Your agency may use items funded under
the CHP award to assist other law enforcement agencies under a resource sharing, mutual aid, or other agreement to
address multi jurisdictional issues as described in the agreement.
ADVANCING PUBLIC SAFE -1"Y THROUGH COMMUNITY POLICING
ORI OK07210 - Award 2020UMWX0161- Award Terms and Conditions 2020 -CHP- Page 15 of 16
27. Retention
At the time of award application, your agency committed to retaining all sworn officer positions awarded under the
CHP award with state and/or local funds for a minimum of 12 months following the conclusion of 36 months of federal
funding for each position, over and above the number of locally- funded sworn officer positions that would have
existed in the absence of the award. Your agency cannot satisfy the retention requirement by using CHP- funded
positions to fill locally- funded vacancies resulting from attrition. 34 U.S.C. § 10382 (c)(8).
28. Community Policing
Community policing activities to be initiated or enhanced by your agency and the officers funded by this award
program were identified and described in your CHP award application. In sections VI(A) and (B), your agency
developed a community policing plan for the CHP award with specific reference to a crime or disorder problem and the
following elements of community policing: (a) problem solving —your agency's plan to assess and respond to the
problem identified; (b) community partnerships and support, including related governmental and community
initiatives that complement your agency's proposed use of CHP funding; and (c) organizational transformation —how
your agency will use the funds to reorient its mission to community policing or enhance its involvement in and
commitment to community policing. Throughout the CHP award period, your agency is required to implement the
community policing plan it set forth in the CHP award application.
The COPS Office defines community policing as a philosophy that promotes organizational strategies that support
the systematic use of partnerships and problem - solving techniques to proactively address the immediate conditions
that give rise to public safety issues such as crime, social disorder, and fear of crime. CHP awards through the specific
officers funded (or an equal number of redeployed veteran officers) must be used to initiate or enhance community
policing activities. All newly hired additional or rehired officers (or an equal number of redeployed veteran officers)
funded under CHP must implement your agency's approved community policing plan, which you described in your
award application.
29. Local Match
COPS Hiring Program award recipients are required to contribute a local match of at least 25 percent towards the total
cost of the approved award project, unless waived in writing by the COPS Office. The local match must be a cash
match from funds not previously budgeted for law enforcement purposes and must be paid during the award period.
The local match contribution must be made on an increasing basis during each year of the three -year award period,
with the federal share decreasing accordingly. 34 U.S.C. § 10381(g).
30. School Resource Officer (SRO) Trainine Requirement
COPS Office- funded SRO(s) are required to complete a National Association of School Resource Officers ( NASRO)
40 hour basic training course. Course substitutions are not permitted. Training must be completed no later than nine
months after the date shown on the award congratulatory letter or six months from the SRO hire date; whichever
comes first. If a COPS Office- funded SRO leaves the recipient agency after completing the NASRO training, the
recipient agrees to pay for the new SRO, who is assigned to backfill this position, to attend a NASRO 40 hour basic
training course. The new SRO must complete the training no later than nine months after being placed in the school.
If the officer has completed NASRO 40 hour
basic training within the last 12 months prior to the award date, the condition has been fulfilled. Any longer than 12
months will require the officers to retake the course. The agency must contact the NASRO Grant Coordinator if they
want funds to cover registration and travel costs.
ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING
ORI 0K07210. Award 2020UMWX0161 -Award Terns and Conditions 2020 -CHP - Page 16 of 16
31. Background Investigations
Recipients agree to ensure that each officer(s) hired with CHP funding will be subject to a background investigation,
notify the COPS Office upon completion of the background investigation for each officer hired under the CHP award,
and cooperate with the COPS Office and provide updates on the status of background investigations upon request. 2
C.F.R. § 200.207
If the COPS Office determines that CHP funds are being used to pay the salary and fringe benefits of an officer who
has not undergone a background investigation, the COPS Office may temporarily suspend grant funds in accordance
with 2 C.F.R. §200.338 until the agency can demonstrate the background investigation has been completed.
32. Career Law Enforcement Officer
Officer hiring funds may only be used to pay entry-level salaries and fringe benefits for full -time "career law
enforcement officers" for 36 months. The COPS Office's statute defines a "career law enforcement officer" as "a
person hired on a permanent basis who is authorized by law or by a State or local public agency to engage in or
supervise the prevention, detection, or investigation of violations of criminal laws." 34 U.S.C. §10389(1). A recipient
agency may use officer hiring funds to pay the salary and benefits of recruits while in academy training to become
"career law enforcement officers" if it is the standard practice of the agency to do so with locally- funded recruits. The
State of Alaska, and any Indian tribe or tribal organization in that State, may also use officer hiring funds for a
"village public safety officer" defined as "an individual employed as a village public safety officer under the program
established by the State pursuant to Alaska Statute 18.65.670." Tribal Law and Order Act of 2010, Pub. L. 111 -211, title
Ii, § 247 (a)(2).
ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING
(41
U.S. DEPARTMENT OF JUSTICE /1O�A
OFFICE OF COMNIUn COPS
ORIENTED POLICING SERVICES YW
145 N So'eer. NE, R'ashmgron. D.C. 20530
Financial Clearance Memorandum
COPS Office COPS Hiring Program Program
(CHP)
To: Chief of Police Scott Chambless and Municipal Manager Warren Lehr
Re: Financial Clearance Memorandum
A financial analysis of budgeted costs has been completed. Costs under this award appear reasonable,
allowable, and consistent with existing guidelines. Exceptions / Adjustments are noted below.
Total officer positions awarded: 6
Approved costs per entry -level officer, per year
Approved total project costs
Per officer Grand total
ADVANCING PUBLIC SAFETY THROUGH CONIMUNITY POLICING
Year
Vear2
Year3
Base salary
$46,004.00
$47,384.00
$48,805.00
Benefits
$37,942.31
$38,047.88
$38,156.58
Social Security
$2,852.25
$2,937.81
$3,025.91
Medicare
$667.06
$687.07
$707.67
Health insurance
$26,718.00
$26,718.00
$26,718.00
Life insurance
$0.00
$0.00
$0.00
Vacation
$0.00
$0.00
$0.00
Sick leave
$0.00
$0.00
$0.00
Retirement
$5,980.00
$5,980.00
$5,980.00
Worker's compensation
$1,725.00
$1,725.00
$1,725.00
Unemployment insurance
$0.00
$0.00
$0.00
Approved total project costs
Per officer Grand total
ADVANCING PUBLIC SAFETY THROUGH CONIMUNITY POLICING
OR1 OK07210 -Award 202GUMWX0161 -Award Financial Clearance Memo 2020 - CHP -Page 2 of 2
Salaries and fringe benefits $256,339.77 $1,538,039.00
Federal share $125,000.00 $750,000.00
Applicant share $131,339.83 $788,039.00
Local match waiver not granted.
Budget Cleared Date: 06/25/2020
Overall Comments:
ICI:]
Additional Comments:
N/A
ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING
U.S. DEPARTMENT Or JUSTICE
Orrick OP COMMUNITY ORIENTED POLICING SRRVICE COPS
145 N Sireei. NE, Washington. D.C. 20530
Award Document Supplement
COPS Hiring Program (CHP)
By signing the Award Document to accept this COPS Hiring Program (CHP) award, the recipient
agrees to abide by the following Special Award Conditions and/or High Risk Conditions:
Special Award Conditions
Advancing Department of Justice Priority Crime Problem Awards
Your agency has been selected for a COPS Hiring Program (CHP) award to address a particular
Department of Justice priority crime problem/focus area, based specifically on your CHP award
application's community policing plan to improve your agency's public safety response to the critical
issues of Illegal Immigration, Violent Crime, or Homeland Security.
Please be advised that, in accepting this award, your agency is agreeing to this Special Condition to its
CHP award that requires your agency's COPS- funded officers (or an equivalent number of locally -
funded officers) to initiate or enhance your agency's community policing plan to address one of the
priority crime problems identified above. By signing the 2020 CHP award, your agency understands
and agrees to the following:
• Your agency will implement the one specific community policing plan identified in your CHP
award application;
• Your agency will address its specific priority crime problem throughout the entire CHP award
period;
• Your agency will implement any organizational changes identified in its CHP award application in
Section 613, Questions 12 and 13;
• Your agency will cooperate with any award monitoring by the COPS Office to ensure that it is
initiating or enhancing its community policing efforts to address its priority crime problem, which
may include your agency having to respond to additional or modified reporting requirements.
Memorandum of Understanding Requirement
(School -based Policing through School Resource Officers Focus Area Only)
By signing the 2020 CHP award, recipients using CHP funding to hire and/or deploy School Resource
ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING
ORI OK07210 -Award 2020UMWX0161 -Award Special Conditions 2020 - CHP- Page 2 oft
Officers into schools understand and agree to the following:
Your agency must submit a signed Memorandum of Understanding (MOU) between the law
enforcement agency and the school partner(s) to the COPS Office before obligating or drawing
down funds under this award. The MOU must be submitted to the COPS Office within 90 days
of the date shown on the award congratulatory letter.
Your agency's MOU must contain the following information;
• The purpose of the MOU
• Clearly defined roles and responsibilities of the school district and the law enforcement
agency, focusing officers' roles on safety
• Information sharing
• Supervision responsibility and chain of command for the SRO
• Signatures
Note: Please refer to the MOU Fact Sheet for a detailed explanation of the requirements under each of
the bullets
Your agency's implementation ofthe CEP award without submission and acceptance of the
required MOU may result in expenditures not being reimbursed by the COPS Office and/or
award de- obligation.
ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING
sd
REAL People • REAL CM1amctcr• REAL Commonly
TO:
The Honorable Mayor and City Council
FROM:
Alexa Beemer
Jurisdiction
City Planner
SUBJECT:
Final Plat— 13000 Center
DATE:
July 17, 2020
BACKGROUND:
The Community Development Department received an application for review and approval of
a Final Plat for the 13000 Center, a commercial subdivision. The subject property is located just
east and south of the intersection of North 129th East Avenue and East 961h Street North
(immediately east of CVS pharmacy) and is approximately 2.77 acres in size.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
Commercial Shopping (CS)
Retail Shopping
Commercial
City of
Within a PUD?
No
Within an Overlay District?
No
Owasso
South
Office District (0)
Church
Transitional
City of
Owasso
East
Residential Single Family
Residential
Residential
City of
(RS -2)
I
I Owasso
West
Commercial Shopping (CS)
Retail Shopping
Commercial
City of
Owasso
SUBJECT PROPERTY /PROJECT DATA:
Property Size
217 acres +/-
Land Use Master Plan
Commercial
Current Zoning
Commercial Shopping
Proposed Use
Commercial /Office
Proposed Loh /Blocks
3 Lots, 1 Block
Within a PUD?
No
Within an Overlay District?
No
Water Provider
City of Owasso
Applicable Paybacks /Fees
Storm Siren Fee ($50.00 per acre)
Elm Creek Sanitary Sewer Relief Area ($1,338.58 per acre)
ANALYSIS:
The final plat for the 13000 Center proposes (3) lots in one (1) block for a commercial/office
development. The subject property was annexed with Ordinance 869. Lot 1 is proposed for a
retail /restaurant use, Lot 2 for a future office use, and Lot 3 will remain under the ownership of
the Owasso Assembly of God Church.
Each of the lots within the subdivision meet the minimum standards for lot dimensions in the
Commercial Shopping (CS) zoning district. The access along North 129th East Avenue (Lot 3) will
be restricted with limits -of -no access (LNA). A joint mutual access with the CVS pharmacy will be
allowed with the existing driveway so as to avoid introducing additional curb cuts in this
location. Access to Lot 2 will be maintained with the provision for mutual access along the south
Final Plat- 13000 Center
Page 2 of 2
boundary of Lot 1. Permanent access between these two lots is established once the plat is
recorded.
The Final Plat provides the necessary perimeter utility easements to service the property.
Stormwater is being accounted for with an offsite stormwater detention pond located south of
the existing Church.
The City of Owasso will provide police, fire, ambulance, water and sanitary sewer services to the
property. Any development that occurs on the subject property shall adhere to all
development, zoning, and engineering requirements of the City of Owasso.
PLANNING COMMISSION:
The Planning Commission voted 4 -0 to recommend approval of the Final Plat for 13000 Center at
their regular meeting on July 13, 2020.
RECOMMENDATION:
Staff recommends approval of the Final Plat for 13000 Center
ATTACHMENTS:
Aerial Map
Final Plat — 13000 Center
Aerial Map
Final Plat-13000 Center
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13000 Center
A subdivision in the City of Owasso, being a part of the NW 14 of
Section 21, Township 21 North, Range 14 East of the
Indian Base and Meridian, Tulsa County, State of Oklahoma
ENGINEER /SURVEYOR
Tulsa Engineering a Planning Associates. Inc.
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REAL PwpN • REAL CMr —RMLCOmmunHy
TO:
The Honorable Mayor and City Council
FROM:
Alexa Beemer
Jurisdiction
City Planner
SUBJECT:
Final Plot - MedWise Urgent Care
DATE:
July 17, 2020
BACKGROUND:
The Community Development Department received a final plat application for review and
approval of MedWise Urgent Care, a proposed commercial medical development. The
property is located north and east of the intersection of East 116th Street North and North 129th
East Avenue and is zoned Commercial Shopping (CS) under a Planned Unit Development (PUD),
OPUD 05 -02A (Ordinance 1060). The proposed development will consist of a single building that
will house an urgent care clinic.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
Commercial Shopping
Commercial Shopping (CS)/
Urgent Care Clinic
Proposed Lots /Blocks
1 Lot, 1 Block
North
Planned Unit Development
Undeveloped
Commercial
City of Owasso
Washington County Rural Water District #3
(OPUD 05 -02A)
Ranch Creek Sewer Service Assessment Area ($610.33 per acre)
Storm Siren Fee ($50.00 per acre)
Public Streets
N/A
South
Commercial Shopping (CS)
Commercial
Commercial
City of Owasso
Commercial Shopping (CS)/
East
Planned Unit Development
Undeveloped
Commercial
City of Owasso
(OPUD 05 -02A)
Commercial Shopping (CS)/
Financial
West
Planned Unit Development
Institution
Commercial
City of Owasso
(OPUD 05 -02A)
SUBJECT PROPERTY /PROJECT DATA:
Property Size
0.937 acres +/-
Land Use Master Plan
Commercial
Current Zoning
Commercial Shopping
Proposed Use
Urgent Care Clinic
Proposed Lots /Blocks
1 Lot, 1 Block
Within a PUD?
Yes; OPUD 05 -02A
Within an Overlay District?
Yes; US -169 Overlay
Water Provider
Washington County Rural Water District #3
Applicable Paybacks /Fees
Ranch Creek Sewer Service Assessment Area ($610.33 per acre)
Storm Siren Fee ($50.00 per acre)
Public Streets
N/A
ANALYSIS:
The subject property was zoned CS under OPUD 05 -02A (Ordinance 1060 in 2015). OPUD 05 -02A
amended OPUD 05 -02 by shifting density allowances to areas different than originally intended
and allowing multi - family development within the PUD's commercially -zoned areas. The
proposed use of an urgent care center is allowed by right within CS districts under OPUD 05 -02A.
Final Plat - Med W ise Urgent Care
Page 2 of 2
The Final Plat for Med Wise Urgent Care proposes 1 lot on 1 block on a 0.933 acre tract of land.
There will be one point of access for the property, along East I I 61 Street North via a Mutual
Access Easement (MAE) and drive connecting the subject property to the unplatted land to the
east. This drive will ultimately serve future development on the property to the west, thus
consolidating driveway cuts along East 116th Street North. There is an additional MAE along the
western boundary of the subject property connecting it to the neighboring plat to the west.
Limits of no access (LNA) have been identified on the remaining property boundaries outside of
the MAEs. The Plat includes a Stormwater Detention Easement along the subject property's
northern boundary. Perimeter and interior utility easements are shown on the Plat that will allow
utilities adequate access to provide and maintain service to the proposed development.
The City of Owasso will provide police, fire, ambulance, and sanitary sewer services to the
property. Water service will be provided by Rogers County Rural Water District #3. The
development that occurs on the subject property shall adhere to all subdivision, zoning, and
engineering requirements of the City of Owasso in addition to those established under the OPUD
05 -02A.
PLANNING COMMISSION:
The Planning Commission voted 4 -0 to recommend approval of the Final Plat for Med Wise
Urgent Care at their regular meeting on July 13, 2020.
RECOMMENDATION:
Staff recommends approval of the Final Plat for Med Wise Urgent Care.
ATTACHMENTS:
Aerial Map
Final Plat - Med Wise Urgent Care
Final Plat- Medwise Urgent Care
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TO: The Honorable Mayor and City Council
FROM: Daniel Dearing, P.E., CFM
Sr. Civil Engineer
SUBJECT: Redbud District Drainage Study
Agreement for Engineering Services
DATE: July 17, 2020
BACKGROUND:
The emergence of the Redbud District has brought awareness to needed infrastructure
improvements. Storm sewer infrastructure in the Redbud District is often dilapidated and in need
of replacement, or undersized or nonexistent with open ditches and no curb and gutter. With
the redevelopment of the Redbud District, on- street parking will be constructed occupying the
right -of -way where many open ditches currently exist, thus new storm sewers will need to be
installed. In areas where storm drainage exists, many storm pipes will need to be replaced prior
to the above ground improvements of the re- development process.
Since storm sewer is a capacity based system and relies on gravity flow conditions, it must be
examined from the top of a basin to its outfall location into a creek, stream or channel. Ideally,
improvements would start at the furthest downstream and work its way to the uphill portions in
the basins. Unfortunately, the redevelopment process of each lot in the private sector does not
follow this pattern. City staff determined that it was necessary to perform a comprehensive
storm sewer study of the drainage basins in the Redbud District to ensure that appropriately sized
and placed infrastructure is installed as redevelopment occurs regardless of its location within
the basin.
ENGINEERING AGREEMENT /SCOPE OF WORK:
Meshek and Associates, LLC, has been the City's stormwater consultant for several years and is a
leader in the State of Oklahoma in regards to flood plain mapping and studies. They have also
performed previous studies for the City that will be used to study the Redbud District making
them more familiar than any other design consultant firm. A scope of work was discussed with
Meshek and Associates, LLC, and the following components summarize the work in the
agreement:
1. Review and utilize previous studies
a. City Master Drainage Plan
b. Downtown Overlay District Report
2. Assume full district buildout
3. Subdivide basins to determine flows for each roadway segment
4. Prepare updated hydrology
5. Utilize Bentley StormCAD to analyze the proposed systems
5. Size storm systems to handle 5 -year frequency for each street
a. Sumps with no bypass route will be 100 -year frequency
7. Prepare summary report with proposed recommendations shown in plan -view
schematics
The Storm Sewer Analysis and a Preliminary Report will be submitted '90 days after issuing the
Notice to Proceed, followed by a Final Report 30 days later. The cost for the work is $34,200.
FUNDING:
Funds are available in the FY 2020 -2021 Stormwater Fund.
RECOMMENDATION:
Staff recommends approval of the Agreement for Engineering Services for the Redbud District
Drainage Study with Meshek and Associates, LLC, of Tulsa, Oklahoma, in the amount of $34,200;
and, authorization to execute the agreement.
ATTACHMENTS:
Location Map
Engineering Agreement /Exhibits
CITY OF OWASSO
200 S. Main Street
P.O. Box 180
Owasso, OK 74055
918.376.1500
REDBUD DISTRICT
T s MAY IS FOR IIVFORMATZO"N FORFOSL+ ONLY AND is NOx ]NTEN TO
RarRasrNr AN Acc- vxeAra ANn -rRUS scA n. vSa or "us MAr is wrrFxov-c-
WAliIiADTTy OR REPAESENTAISON BY crrw OF OWASSO OP TTs ACCT ]'RACY.
0
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AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
REDBUD DISTRICT STUDY
THIS AGREEMENT made and entered into this 21st day of July , 2020
between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter
referred to as CITY, and Meshek & Associates, LLC, hereinafter referred to as ENGINEER;
WITNESSETH:
WHEREAS, CITY intends to develop an ultimate stormsewer plan for the Redbud District,
hereinafter referred to as the PROJECT; and,
WHEREAS, CITY requires certain professional services in connection with the PROJECT,
hereinafter referred to as the SERVICES; and,
WHEREAS, ENGINEER, is prepared to provide such SERVICES;
WHEREAS, funding is available for the PROJECT through the Stormwater Management
Budget;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto
agree as follows:
1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A,
SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part
of this AGREEMENT.
2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the
SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached
hereto and incorporated by reference as part of this AGREEMENT.
3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in
Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and
incorporated by reference as part of this AGREEMENT.
4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D,
COMPENSATION, and further described in Attachment E, BILLING RATE SHEET,
which are attached hereto and incorporated by reference as part of this
AGREEMENT.
5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B,
SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F,
SCHEDULE, attached hereto and incorporated by reference as part of this
AGREEMENT.
6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES
undertaken in a manner consistent with the prevailing accepted standard for similar
services with respect to projects of comparable function and complexity and with the
applicable laws and regulations published and in effect at the time of performance of
the SERVICES. The PROJECT shall be designed and engineered in a good and
workmanlike manner and in strict accordance with this AGREEMENT. All
engineering work shall be performed by or under the supervision of Professional
Engineers licensed in the State of Oklahoma, and properly qualified to perform such
PAGE 1 OF 13
engineering services, which qualification shall be subject to review by CITY. Other
than the obligation of the ENGINEER to perform in accordance with the foregoing
standards, no warranty, either express or implied, shall apply to the SERVICES to be
performed by the ENGINEER pursuant to this AGREEMENT or the suitability of
ENGINEER'S work product.
LIMITATION OF RESPONSIBILITY.
7.1. ENGINEER shall not be responsible for construction means, methods,
techniques, sequences, procedures, or safety precautions and programs in
connection with the PROJECT.
7.2. The presence of ENGINEER's personnel at a construction site is for the
purpose of providing to the CITY a greater degree of confidence that the
completed construction work will conform generally to the construction
documents and that the integrity of the design concept as reflected in the
construction documents has been implemented and preserved by the
construction contractor(s).
7.3. In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect total PROJECT cost
and/or execution. These conditions and cost /execution effects are not the
responsibility of ENGINEER.
7.4. Record drawings will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact
location, type of various components, or exact manner in which the PROJECT
was finally constructed. ENGINEER is not responsible for any errors or
omissions in the information from others that is incorporated into the record
drawings.
7.5. ENGINEER's deliverables, including record drawings, are limited to the
sealed and signed hard copies. Computer - generated drawing files furnished
by ENGINEER are for CITY or others' convenience. Any conclusions or
information derived or obtained from these files will be at user's sole risk.
8. OPINIONS OF COST AND SCHEDULE.
8.1. Since ENGINEER has no control over the cost of labor, materials, equipment,
or services furnished by others, or over contractors', subcontractors', or
vendors' methods of determining prices, or over competitive bidding or
market conditions, ENGINEER'S cost estimates shall be made on the basis of
qualifications and experience as a Professional Engineer.
8.2. Since ENGINEER has no control over the resources provided by others to
meet construction contract schedules, ENGINEER'S forecast schedules shall
be made on the basis of qualifications and experience as a Professional
Engineer.
PAGE 2 OF 13
9. LIABILITY AND INDEMNIFICATION.
9.1. The ENGINEER shall indemnify and hold the CITY and the CITY's officers
and employees harmless from and against damages, losses and judgments
arising from claims by third parties, including reasonable attorneys' fees and
expenses recoverable under applicable law, but only to the extent they are
caused by the negligent acts or omissions of the ENGINEER, its employees
and its consultants in the performance of professional services under this
Agreement. The ENGINEER's duty to indemnify the CITY under this
provision shall be limited to the available proceeds of insurance coverage.
9.2. ENGINEER shall not be liable to CITY for any special, indirect or
consequential damages, such as, but not limited to, loss of revenue, or loss of
anticipated profits.
10. CONTRACTOR INDEMNIFICATION AND CLAIMS.
10.1. CITY agrees to include in all construction contracts the provisions of Articles
7.1, and 7.2, and provisions providing contractor indemnification of CITY
and ENGINEER for contractor's negligence.
10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER
as additional insureds on the contractor's general liability insurance policy.
11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall
comply with applicable regulatory requirements including federal, state, and local
laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall
procure the permits, certificates, and licenses necessary to allow ENGINEER to
perform the SERVICES. ENGINEER shall not be responsible for procuring permits,
certificates, and licenses required for any construction unless such responsibilities
are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES.
12. INSURANCE.
12.1. During the performance of the SERVICES under this AGREEMENT,
ENGINEER shall maintain the following insurance:
12.1.1. General Liability Insurance with bodily injury limits of not less than
$1,000,000 for each occurrence and not less than $1,000,000 in the aggregate,
and with property damage limits of not less than $100,000 for each
occurrence and not less than $100,000 in the aggregate.
12.1.2. Automobile Liability Insurance with bodily injury limits of not less
than $1,000,000 for each person and not less than $1,000,000 for each accident
and with property damage limits of not less than $100,000 for each accident.
12.1.3. Worker's Compensation Insurance in accordance with statutory
requirements and Employers' Liability Insurance with limits of not less than
$100,000 for each occurrence.
12.1.4. Errors and Omissions Insurance to remain in effect during the
PROJECT and the term of any legal liability. Errors and Omissions coverage
to be for a minimum of $1,000,000.
PAGE 3 OF 13
12.2. ENGINEER shall furnish CITY updated certificates of insurance upon
request at anytime throughout the duration of the contract.
13. OWNERSHIP AND REUSE OF DOCUMENTS.
13.1. All documents, including original drawings, estimates, specifications, field
notes and data shall become and remain the property of the CITY.
13.2. CITY'S reuse of such documents without written verification or adaptation
by ENGINEER for the specific purpose intended shall be at CITY'S risk.
14. TERMINATION OF AGREEMENT.
14.1. The obligation to continue SERVICES under this AGREEMENT may be
terminated by either party upon fifteen days written notice in the event of
substantial failure by the other party to perform in accordance with the terms
hereof through no fault of the terminating party.
14.2. CITY shall have the right to terminate this AGREEMENT, or suspend
performance thereof, for CITY'S convenience upon written notice to
ENGINEER; and ENGINEER shall terminate or suspend performance of
SERVICES on a schedule acceptable to CITY. In the event of termination or
suspension for CITY'S convenience, CITY shall pay ENGINEER for all
SERVICES performed to the date of termination in accordance with
provisions of Attachment D, COMPENSATION. Upon restart of a suspended
project, ENGINEER's contract price and schedule shall be equitably adjusted.
15. NOTICE.
Any notice, demand, or request required by or made pursuant to this AGREEMENT
shall be deemed properly made if personally delivered in writing or deposited in the
United States mail, postage prepaid, to the address specified below.
To ENGINEER: Meshek & Associates, LLC
1437 S. Boulder Ave. Suite 1550
Tulsa, OK 74119
Attention: Chris Duncan, PE, CFM
To CITY: CITY OF OWASSO
301 W 2nd Avenue
Owasso, Oklahoma 74055
Attention: Roger Stevens, Public Works Director
15.1. Nothing contained in this Article shall be construed to restrict the
transmission of routine communications between representatives of
ENGINEER and CITY.
16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to
be in default of this AGREEMENT if delays in or failure of performance shall be due
to forces which are beyond the control of the parties; including, but not limited to:
fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance,
sabotage; inability to procure permits, licenses, or authorizations from any state,
local, or federal agency or person for any of the supplies, materials, accesses, or
services required to be provided by either CITY or ENGINEER under this
PAGE 4 OF 13
AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial
restraint.
17. SEVERABILITY, If any portion of this AGREEMENT shall be construed by a court
of competent jurisdiction as unenforceable, such portion shall be severed herefrom,
and the balance of this AGREEMENT shall remain in full force and effect.
18. INTEGRATION AND MODIFICATION. This AGREEMENT includes
ATTACHMENTS A, B, C, D, E, and F and represents the entire and integrated
AGREEMENT between the parties; and supersedes all prior negotiations,
representations, or agreements pertaining to the SCOPE OF SERVICES herein, either
written or oral. CITY may make or approve changes within the general Scope of
Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT. This AGREEMENT may be amended
only by written instrument signed by each of the Parties.
19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the
ENGINEER and the CITY over the interpretation or application of the terms of this
AGREEMENT, the matter shall be referred to the City's Director of Public Works for
resolution. If the Director of Public Works is unable to resolve the dispute, the matter
may, in the Director's discretion, be referred to the City Manager for resolution.
Regardless of these procedures, neither party shall be precluded from exercising any
rights, privileges or opportunities permitted by law to resolve any dispute.
20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to
this AGREEMENT, provided that nothing contained in this paragraph shall prevent
ENGINEER from employing such independent consultants, associates, and
subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the
performance of the SERVICES hereunder.
21. APPROVAL. It is understood and agreed that all work performed under this
AGREEMENT shall be subject to inspection and approval by the Public Works
Department of the City of Owasso, and any plans or specifications not meeting the
terms set forth in this AGREEMENT will be replaced or corrected at the sole expense
of the ENGINEER. The ENGINEER will meet with the City staff when requested and
will be available for public meetings and City of Owasso presentations.
22. CONTRACT EXTENTIONS. Upon approval of the Public Works Department and the
Consultant, this contract may be extended for three (3) successive, one (1) year terms
if agreed to by both parties in writing not less than sixty (60) days prior to the
expiration of the initial one (1) year or of any successive one (1) year term. Hourly rate
changes from the consultant and maximum contract are subject to change. This
extention is the first extention of a maximum of three (3) extentions.
23. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has
designated Chris Duncan as Project Manager for the PROJECT. ENGINEER agrees
that no change will be made in the assignment of this position without prior
approval of CITY.
PAGE 5 OF 13
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies
on the respective dates herein below reflected to be effective, on the date executed by the
Mayor of the City of Owasso.
APPROVED:
Meshek & Associates, LLC
Chris Duncan, PE, CFM
Date 3/06/2020
CITY OF OWASSO, OKLAHOMA
City Clerk, Juliann M. Stevens Mayor, Bill Bush
Date 07 / 21 /2020
APPROVED AS TO FORM:
City Attorney, Julie Lombardi
PAGE 6 O 13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
REDBUD DISTRICT STUDY
Scope of Project
Attachment A
SCOPE OF PROTECT. The PROJECT shall consist of civil engineering services for the
following project:
1. Review and utilize previous studies
a. City Master Drainage Plan
b. Downtown Overlay District Report
2. Assume full district buildout
3. Subdivide basins to determine flows for each roadway segment
4. Prepare updated hydrology
5. Utilize Bentley StormCAD to analyze the proposed systems
6. Size storm systems to handle 5 -year frequency for each street
a. Sumps with no bypass route will be 100 -year frequency
7. Prepare summary report with proposed recommendations shown in plan view
schematics
Potential Additional Services: Surveying, Potholing
Exclusions: water /sewer /utility conflict analyses, plan production, construction services
PAGE 7 OF 13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
REDBUD DISTRICT STUDY
Scope of Services
Attachment B
The services to be performed by the ENGINEER, Meshek & Associates, LLC, under this
AGREEMENT will consist of providing civil engineering services for the categories of
assignments presented in Attachment A, as directed individually by the City by a work
order.
Further, it is understood and agreed that the date of beginning, rate of progress, and the
time of completion of the work to be done hereunder for each assignment are essential
provisions of this AGREEMENT; and it is further understood and agreed that the work
embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and
receipt of Notice to Proceed for each assignment. It is further understood that all reviews
and conceptual designs will be prepared in accordance with the City of Owasso design
criteria and specifications for construction.
B.1. Basic Services of ENGINEER. The basic services of the ENGINEER shall
include, but are not limited to the following tasks:
B.La) Review and utilize previous studies
B.1.a) 1. City Master Drainage Plan
B.1.a) 2. Downtown Overlay District Report
B.1.b) Assume full district buildout
B.l.c) Subdivide basins to determine flows for each roadway segment
B.1.d) Prepare updated hydrology
B.l.e) Utilize Bentley StormCAD to analyze the proposed systems
B.1.0 Size storm systems to handle 5 -year frequency for each street
B.1.0 1. Sumps with no bypass route will be 100 -year frequency
B.1.g) Prepare summary report with proposed recommendations shown in plan
view schematics
PAGE 8 OF 13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
REDBUD DISTRICT STUDY
Responsibilities of the City
Attachment C
RESPONSIBILITIES OF THE CITY. The CITY agrees:
C.1 Reports, Records, etc. To furnish, as required by the work, and not at expense to the
ENGINEER:
C.1.1 Records, reports, studies, plans, drawings, and other data available in the
files of the CITY that may be useful in the work involved under this
AGREEMENT.
C.1.2 Standard construction drawings and standard specifications.
C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by CITY.
C.2 Access. To assist in providing access to public and private property when required
in performance of ENGINEER's services.
C.3 Staff Assistance. Designate the City Engineer (or another individual designated in
writing) to act as its representative in respect to the work to be performed under this
AGREEMENT, and such person shall have complete authority to transmit
instructions, receive information, interpret and define CITY'S policies and decisions
with respect to materials, equipment, elements and systems pertinent to the services
covered by this AGREEMENT.
C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing
CITY owned utilities and in expediting their relocation as described in
Attachment B. Further, CITY will furnish assistance as required in obtaining
locations of other utilities, including "potholing ".
C.3.2 Furnish legal assistance as required in the preparation of bidding,
construction and other supporting documents.
CA Review. Examine all studies, reports, sketches, estimates, specifications, drawings,
proposals and other documents presented by ENGINEER and render in writing
decisions pertaining thereto within a reasonable time so as not to delay the services
of ENGINEER.
C.5 Services. CITY will furnish the site survey, handle all bidding and construction
services, and prepare the As -built drawings after construction.
PAGE 9 OF 13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
REDBUD DISTRICT STUDY
Compensation
Attachment D
COMPENSATION. The CITY agrees to pay, as compensation for services set forth in
Attachment B, the following fees, payable monthly as each Phase of the work progresses;
and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly
invoices based upon the amount of work complete at the time of invoicing. Any additional
services, once approved by CITY, will be invoiced according to the Rate Schedule provided
in ATTACHMENT E. Invoices shall be accompanied by such documentation as the CITY
may require in substantiation of the amount billed.
D.1 Total Compensation.
D.1.1 For the work under this project the total maximum billing including direct
costs and subconsultant services shall be Thirty -One Thousand Dollars and
no cents ($31,000.00) which amount shall not be exceeded without further
written authorization by CITY.
D.1.2 There may be additional services needed to complete the project. Those
include surveying and potholing. An allowance of Three Thousand Two
Hundred Dollars and no cents ($3,200.00) is set aside and shall only be
utilized after prior approval from the City.
D.1.3 Total Compensation could be Thirty -Four Thousand Two Hundred Dollars
and no cents ($34,200.00).
D.2 Subconsultants and Other Professional Associates. Services of subcontractors
and other consultants shall be compensated for at a 5% markup to actual cost.
Use of sub - consultants shall be authorized in advance by CITY.
D.3 Other Direct Costs.
D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel
by personal or firm automobile shall be compensated for at the rate currently
allowed by the IRS.
D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E.
D.3.3 Any other direct costs shall be compensated for at actual when authorized in
advance by CITY.
DA Additional Services. Unless otherwise provided for in any accepted and
authorized proposal for additional services, such services shall be
compensated for on the same basis as provided for in Attachment D.
PAGE 10 OF 13
D.5 Terminated Services. If this AGREEMENT is terminated, ENGINEER shall
be paid for services performed to the effective date of termination.
D.6 Conditions of Payment.
D.6.1 Payments shall be made based on the amount of work complete at the time of
invoicing as indicated within this AGREEMENT and shall be due and owing
within thirty days of ENGINEER'S submittal of his progress payment
invoices.
D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the
submittal of any progress payment invoice, ENGINEER may, after giving
fifteen days written notice to CITY, suspend services under this
AGREEMENT.
D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are
delayed or suspended for more than ninety days for reasons beyond
ENGINEER'S control, ENGINEER may, after giving fifteen days written
notice to CITY, request renegotiation of compensation.
PAGE 11 OF 13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
REDBUD DISTRICT STUDY
2020 Billing Rate Sheet
Attachment E
Allowance for Office Work:
$ 0.10 /each
8 -1/2 "x14" print
Project Principal II
$
245 /hour
Project Principal 1
$
230 /hour
Project Manager
$
175 /hour
Senior Project Engineer
$
140 /hour
Project Engineer
$
125 /hour
Engineer Intern
$
110 /hour
Senior Engineering Technician
$
115 /hour
Engineering Technician
$
75 /hour
Senior CAD Designer
$
115 /hour
CAD Designer
$
100 /hour
2 Man Survey Crew
$
175 /hour
Survey Project Manager
$
150 /hour
Survey Crew Chief
$
100 /hour
Survey Crew Technician
$
75 /hour
Survey CAD Technician
$
90 /hour
LiDAR Survey Crew
$
250 /hour
LiDAR Data Specialist
$
100 /hour
Technology Solutions Manager
$
215 /hour
Programmer
$
155 /hour
GIS Principal
$
185 /hour
GIS Project Manager
$
160 /hour
GIS Specialist 11
$
135 /hour
GIS Specialist 1
$
100 1hour
GIS Analyst
$
80 /hour
GIS Technician
$
70 /hour
GPS Field Technician
$
60 /hour
Planning /Grant Project Manager
$
130 /hour
Planner
$
95 /hour
Senior ROW Project Manager
$
170 /hour
ROW Project Manager
$
130 /hour
Acquisition /Relocation Specialist
$
110 /hour
Acquisition /Relocation Agent
$
85 /hour
Real Estate Trainee
$
75 /hour
Contract Administrator
$
130 /hour
Administrative
$
100 /hour
Allowance for Travel:
Total mileage traveled for field and office visits
@ Current IRS rate.
Reproduction costs:
In -house reproduction
8 -1/2 "x11" print
$ 0.10 /each
8 -1/2 "x14" print
$ 0.15 /each
11'x17' print
$ 0.25 /each
Black and White Plots
$ 2.50 /each
Color Plot
$ 5.00 /each
Mylars
$ 7.00 /each
USB Flash Drive
$ 10.00 /each
Per Diem — Meals
@ Current GSA Rate
Per Diem — Lodging
@ Current GSA Rate
Miscellaneous outside expenses and fees:
Cost plus 5%
PAGE 12 OF 13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
REDBUD DISTRICT STUDY
Schedule
Attachment F
F. SCHEDULE. The schedule for the PROJECT is provided as follows:
F.1. Notice to Proceed: TBD
F.2. Stormsewer Analysis: 90 days after NTP
F.3. Preliminary Report: 90 days after NTP
FA Final Report: 30 days after receipt preliminary review comments from CITY
PAGE 13 OF 13
moo
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TO: The Honorable Mayor and City Council
FROM: Roger Stevens
Public Works Director
SUBJECT: Bid Award - 2020 Elm Creek Park Pond Improvement Project
DATE: July 17, 2020
BACKGROUND:
In March 2018, City staff hired Meshek and Associates, LLC, to perform an analysis and provide a
cost effective solution to protect the pond slope from erosion, redesign the footprint of the pond
to improve the overall function of the pond, reduce the downstream flow rates for all storm
events, and provide downstream erosion protection. In July 2018, Meshek and Associates, LLC,
delivered an engineering report with the recommended improvements at an estimated
construction cost of $750,000.00.
BID ADVERTISEMENT:
Advertisements were published May 27, 2020, and June 3, 2020, in accordance with state law,
and a voluntary on -line pre -bid meeting was held June 17, 2020. Bids were opened June 25,
2020, with five (5) qualified contractors submitting bids:
Bidder
Total
Base Bid
Native Plains Excavation & Contracting, LLC.
$891,391.01
American Native Ventures
$1,072.095.00
Cherokee Builders, Inc.
1,131,310.70
Earthsmart
$1,161,181.00
Accell Construction, Inc.
1,345,637.00
Engineer's Estimate
$722,452.00
The three (3) lowest bidders are within 20% of each other and considered acceptable. Native
Plains Excavation & Contracting LLC, is the low bidder.
FUNDING:
Funding for this project is available in the Stormwater Fund.
RECOMMENDATION:
Staff recommends awarding the construction bid to Native Plains Excavation & Contracting LLC,
of Bixby, Oklahoma, in the amount of $891,391.01, and authorization to execute the necessary
documents.
ATTACHMENTS:
Location Map
Agreement
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Elm Creek Pond Improvements
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1" = 144 ft
Bid Award
0711412020
This map may represents a visual display of related geographic information. Data provided here on is not guarantee of acutual field conditions. To be sure of complete accuracy, please contact the
responsible staff for most up -to -date information.
SECTION 00300
AGREEMENT
THIS AGREEMENT is dated as of the 21st day of July. 2020, by and between The City of
Owasso (hereinafter called OWNER) and Native Plains Excavation & Contracting, LLC.
(hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth,
agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The Work is generally described as follows:
2020 Elm Creek Park Pond Improvements
CITY OF OWASSO, OKLAHOMA
The project for which the Work under the contract documents may be the whole or only a part, is
described as follows:
Draining, Grading, expanding and providing erosion control to the Elm Creek Park Pond
located at Elm Creek Park, Owasso, OK.
ARTICLE 2. ENGINEER
The project has been assigned to the Project Manager or his /her duly authorized representative,
who is hereinafter called ENGINEER and who will assume all duties and responsibilities and
will have the rights and authority assigned to ENGINEER in the Contract Documents in
connection with the completion of the Work in accordance with the Contract Documents.
ARTICLE 3. CONTRACT TIME
3.1 The Work will be substantially completed within One Hundred Fifty (150) calendar
days from the date of Notice to Proceed; and completed and ready for final payment in
accordance with the General Conditions within One Hundred Eighty (180) calendar days from
the date of Notice to Proceed, which will be on or before ,
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
substantially complete within the time specified in paragraph 3.1 above, plus any extensions
thereof allowed in accordance with the General Conditions. They also recognize the delays,
expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss
suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER One
Thousand Dollars ($1000.00) for each consecutive calendar day that expires after the time
specified in paragraph 3.1 for substantial completion until the Work is substantially complete.
After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the
remaining Work within the time specified in paragraph 3.1 for completion and readiness for final
payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay
OWNER One Thousand Dollars ($1000.00) for each consecutive calendar day that expires after
the time specified in paragraph 3.1 for completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with
the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that
the determination of actual quantities and their classification is to be made by the OWNER at the
time of application for payment.
4.3 CONTRACT AMOUNT: Contract Amount is Eillht hundred, ninety -one thousand,
three hundred ninety -one Dollars and 01 /100, ($891,3951)
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications
for Payment will be processed by OWNER as provided in the General Conditions.
5.1 Progress Payments. OWNER shall make progress payments on account of the
Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with
the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during
construction as provided below. All progress payments will be on the basis of the progress of the
Work.
5.1.1 Progress payments shall not exceed an amount equal to 95% of the WORK
completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of
the contract amount.
5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount,
OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of
the Contract Price, less such amounts as OWNER shall determine in accordance with the
General Conditions, provided that OWNER has determined that satisfactory progress is being
made, and upon approval by the Surety.
5.2 Final Payment. Upon final completion and acceptance of the Work in accordance
with the General Conditions, OWNER shall pay the Contract Price.
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
6.1 CONTRACTOR has familiarized himself/herself with the nature and extent of
Contract Documents, Work, locality, and with all local conditions and federal, state and local
laws, ordinances, rules and regulations that in any manner may affect cost, progress or
performance of the Work.
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous to the site (except
underground facilities) which have been identified in the Supplementary Conditions as provided
in the General Conditions. Contractor accepts the determination set forth in the General
Conditions of the extent of the "technical data" contained in such reports and drawings upon
which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are
not Contract Documents and may not be complete for Contractor's purposes. Contractor
acknowledges that Owner and Engineer do not assume responsibility for the accuracy or
completeness of information and data shown or indicated in the Contract Documents with
respect to underground facilities at or continuous to the site. Contractor has obtained and
carefully studied (or assume responsibility for having done so) all such additional supplementary
examinations, investigations, explorations, tests, studies and data concerning conditions (surface,
subsurface and underground facilities) at or contiguous to the site or otherwise which may affect
cost, progress, performance or furnishing of the Work or which relate to any aspect of the means,
methods, techniques, sequences and procedures of construction to be employed by Contractor,
and safety precautions and programs incident thereto. Contractor does not consider that any
additional examinations, investigations, explorations, tests, studies, or data are necessary for the
performance and furnishing of the Work at the Contract Price, within the Contract Times and in
accordance with the other terms and conditions of the Contract Documents.
6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests
and studies of such reports and related data in addition to those referred to in paragraph 6.2 as
(s)he deems necessary for the performance of the Work at the Contract price, within the Contract
Time and in accordance with the other terms and conditions of the Contract Documents; and no
additional examinations, investigations, tests, reports or similar data are or will be required by
CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or
indicated on the Contract Documents with respect to existing Underground Facilities at or
contiguous to the site and assumes responsibility for the accurate location of said Underground
Facilities. No additional examinations, investigations, explorations, tests, reports, studies or
similar information or data in respect of said Underground Facilities are or will be required by
CONTRACTOR in order to perform and furnish the Work at the Contract Price within the
Contract Time and in accordance with the other terms and conditions of the Contract Documents,
including the General Conditions.
6.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terms and conditions of the Contract Documents.
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents, and the written resolution
thereof by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself/herself to the OWNER to be responsible for
the workmanship, labor and materials used in the project for one (1) year after the project has
been accepted by the OWNER.
6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials
and other items necessary for the completion of the project. The OWNER has issued him a
Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement.
ARTICLE 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the
following:
7.1 This Agreement (pages 1 to 6 inclusive).
7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement.
7.3 Advertisement for Bids (Section 00100).
7.4 Requirements for Bidders (Section 00110).
7.5 Instructions to Bidders (Section 00120).
7.6 Bid (Section 00200).
7.7 Bid Bond (Section 00210).
7.8 Bid Affidavits (Section 00220).
7.9 Statement of Bidders Qualifications (Section 00230).
7.10 Certificate of Non - Discrimination (Section 00240).
7.11 Performance Bond (Section 00410).
7.12 Maintenance Bond (Section 00420).
7.13 Statutory payment Bond (Section 00430).
7.14 Notice of Award (Section 00510).
7.15 Notice to Proceed (Section 00520).
7.16 Change Order (Section 00600).
7.17 General Conditions (Section 00700).
7.18 Project Specifications (Section 00800).
7.19 Special Provisions (Section 00900).
7.20 Project Drawings, consisting of Sheets 1 to 14, inclusive, and Standard Drawings.
7.21 Addendum Numbers 1 to 3 , inclusive.
7.22 Documentation submitted by CONTRACTOR prior to Notice of Award (pages to
inclusive).
7.23 Any Modification, including Change Orders, duly delivered after execution of
Agreement.
There are no Contract Documents other than those listed above in this Article 7. The Contract
Documents may only be altered, amended or repealed by a Modification (as defined in the
General Conditions).
ARTICLE 8. MISCELLANEOUS
8.1 Terms used in this Agreement which are defined in the General Conditions shall have
the meanings indicated in the General Conditions.
8.2 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the party
sought to be bound; and specifically, but without limitation, monies that may become due and
monies that are due may not be assigned without such consent (except to the extent that the
effect of this restriction may be limited by law) and unless specifically stated to the contrary in
any written consent to an assignment, no assignment will release or discharge the assignor from
any duty or responsibility under the Contract Documents.
8.3 OWNER and CONTRACTOR each binds himself/herself, his /her partners,
successors, assigns, and legal representatives to the other party hereto, his /her partners,
successors, assigns and legal representatives in respect to all covenants, agreements and
obligations contained in the Contract Documents.
8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and
binding upon both parties even if a provision or part of the Contract Documents should be held
void or unenforceable by law.
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate.
One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All
portions of the Contract Documents have been signed by OWNER and CONTRACTOR.
This Agreement will be effective on July 21, 2020.
OWNER: City of Owasso
By
Bill Bush, Mayor
(SEAL)
ATTEST:
Juliann M. Stevens, City Clerk
Address for giving notices:
City of Owasso Public Works
P.O. Box 180
Owasso, OK 74055
CONTRACTOR: Native Plains
Excavation & Contracting, LLC.
(SEAL)
Title
REAL People • REAL 6". - •HEAL Commonly
TO: The Honorable Mayor and City Council
FROM: Roger Stevens
Public Works Director
SUBJECT: Roadway Easement for the East 116th Street North Improvement Project from
Garnett Road to North 129th East Avenue
DATE: July 17, 2020
BACKGROUND:
City staff is currently involved in the acquisition of rights -of -way and easements for the East 1 16th
Street North Improvement Project from Garnett Road to North 1291h East Avenue. Negotiations
with Mr. and Mrs. Narotam for the purchase of 7,177.50 square feet of roadway easement and
300 square feet of temporary easement at 12506 East 116th Street North have been successfully
completed and staff is seeking City Council authorization to purchase the easement.
The City was unable to obtain a partial lean release from the mortgage company to purchase
the land in the form of right -of -way. As a result, City staff chose to gain access to the land by
purchasing a roadway easement directly from the property owner.
DESCRIPTION /PURCHASE PRICE:
The offer for the roadway easement is $6.29 per square foot, for a purchase price of $46,653.75.
FUNDING:
Funding for this purchase is included in the project from the Vision Recapture Fund.
RECOMMENDATION:
Staff recommends authorization for payment to Pradeep and Bhagwafi Narotam, in the amount
of $46,653.75, for the acquisition of a roadway easement located at 12506 East 116th Street
North.
ATTACHMENTS:
Site Map
Agreement Letter
Land Acquisition - E 116 St N from Garnett Rd to N 129 E Ave
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- "i
al
120 ft
Narotam Parcel
07/14/2020
This map may represents a visual display of related geographic information. Data provided here on is not guarantee of acutual field conditions. To be sure of complete accuracy, please contact the
responsible staff for most up- to-date information.
June 18, 2020
Pradeep & Bhagwati Narotam
8413 North 121' East Ave.
Owasso, OK 74055
RE: City of Owasso
110 North Road Widening Project
Parcel 7
Dear Mr. & Mrs. Narotam:
Terra Acquisition Services is working under Contract with the City of Owasso to acquire
the right of way and easements for improving 116's Street. The City is able to now utilize
an Easement for Public Highway form and will not have to obtain a partial release of
mortgage. The City will need you to re -sign this Letter Agreement to reflect the easement.
The City of Owasso will pay to you the amount of $46,653.75 for the needed easements
for this project. This offer reflects the 7,177.50 s.f. of right of way easement and 300.00
s.f of temporary easement.
If this offer meets with your approval, I would request that you acknowledge with your
signature below. I will need to obtain this signed letter and the enclosed W -9 so the check
can be processed. It will take about three weeks in order to obtain the check.
I look forward to meeting with you to discuss the project and please feel free to
contact me at 918- 605 -1436.
Sincerely,
Mike Craddock
Terra Acquisition Services
Agreed to:
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mike ®terraacquisition.com c 918.605.1436 o 8458 S. College Avenue • Tulsa, OK 74137
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TO: The Honorable Mayor and City Council
FROM: Roger Stevens
Public Works Director
SUBJECT: Right -of -Way Acquisition
East 1 161h Street North from Mingo to Garnett Road Roadway Improvement
Project
DATE: July 17, 2020
BACKGROUND:
City staff is currently involved in the acquisition of right -of -way and easements for East 1161h
Street North Roadway Improvements from Mingo to Garnett Road. Negotiations for the
purchase of 1,320 square feet of right -of -way and 3,630 square feet of permanent easement
from WS Watson, Inc. located at 1 1 1 1 1 East 1 16th Street North have been successfully completed
and staff is seeking City Council authorization to purchase the land.
DESCRIPTION /PURCHASE PRICE:
The offer for the right -of -way is $6.00 per square foot, for a purchase price of $7,920.00. In
addition to the right -of -way, compensation for permanent easement and damages in the
amount of $28,620.00 is included, for a total cost of $36,540.00.
FUNDING:
Funding for this purchase is included in the project from the Vision Recapture Fund.
RECOMMENDATION:
Staff recommends authorization for payment to WS Watson, Inc., in the amount of $36,540.00, for
the acquisition of right -of -way, permanent easement, and compensation for damages, located
at 11111 East 116th Street North.
ATTACHMENTS:
Site Map
Agreement Letter
Land Acquisition - E 116 St N from Mingo to Garnett
1" = 208 ft WS Watson Parcel 07/16/2020
i nis map may re resents a visual display of related geographic information. Data provided here on is not guarantee of acutual field conditions. To be sure of complete accuracy, please contact the
responsible sta for most up -to -date information.
July 9, 2020
WS Watson, Inc
7431 West 118"' Street North
Sperry, OK 74073
RE: City of Owasso
116` - N. Garnett to Mingo Widening Project
Parcel 14
Terra Acquisition Services is working under Contract with the City of Owasso to acquire the
right of way and easements for improving 1160' Street.
The City of Owasso is willing accept your offer to $36,540.00 for the needed right of way and
easements for this project. This offer reflects payment for the 1,320.00 s.f ofright of way and
for the 3,630.00 s.f of permanent easement and $12,000.00 for the sign relocation. The sign
will need to be relocated within 90 days of receipt of the settlement offer.
If this offer meets with your approval, I would request that you acknowledge with your
signature below. I will need to obtain this signed letter and the enclosed W -9 so the check can
be processed. It will take about three weeks in order to obtain the check.
I look forward to meeting with you to discuss the project and please feel free to contact
me at 918 - 605 -1436.
S' cerely,
r dL
Terra Acquisition Services
Agreed to:
WS Watson, Inc
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REALPoOple- RFALC mer -REAL Community
TO: The Honorable Mayor and City Council
FROM: Roger Stevens
Public Works Director
SUBJECT: Deed of Right -of -Way / Utility Easement - 108 West 1st Avenue
DATE: July 17, 2020
BACKGROUND:
In March 2019, the Mowery Lofts Development completed public infrastructure improvements
such as sidewalk, concrete parking, and striping. In the spring of 2020, the property owner of
Mowery Lofts requested ownership of the parking lot located along the frontage of the Mowery
Lofts Development on West 1st Avenue. The property owner is requesting this action because the
improvements to the parking lot were funded by private dollars in the amount of $102,000.00, as
well as their desire to manage the limited parking on West 1st Avenue.
In order to transfer ownership of such property, the City Council would need to approve a Quit
Claim Deed. In addition, a utility easement will need to be established within the some footprint
of the existing right -of -way in order for the City to legally maintain the public water line.
LAND DESCRIPTION:
The public right -of -way is located at 108 West 1st Avenue and contains 4,832 square feet, more
or less.
RECOMMENDATION:
Staff recommends approval of a Quit Claim Deed, transferring 4,832 square feet of right -of -way to
Brogran, LLC, located at 108 West 1st Avenue; establishing a utility easement within the same
footprint as the right -of -way; and, authorization for the Mayor to execute the necessary documents.
ATTACHMENTS'.
Site Map
Quit Claim Deed
Utility Easement
Deed of Right-of-Way - 108 West I st Avenue
Site Map
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3
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W 1st Ave
wI
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IT.
QUIT -CLAIM DEED
THIS INDENTURE, made this _21st_ day of _July_, 2020 between the City
of Owasso, Oklahoma, a municipal corporation ( "Grantor "), parry of the first part, and
BROGRAN, LLC of Owasso, Oklahoma, ( "Grantee "), party of the second part.
WITNESSETH, that Grantor, in consideration of the sum of One and No /100
Dollars ($1.00), and other good and valuable consideration, the receipt and sufficiency
of which are hereby acknowledged, does hereby quit - claim, grant, bargain, sell and
convey unto the Grantee, and to its successors or assigns forever, all its right, title,
interest and estate, both at law and in equity, the following described real estate,
situated in Tulsa County, State of Oklahoma, more particularly described as:
SEE EXHIBIT "A "ATTACHED
together with all and singular the hereditaments and appurtenances thereunto belonging
subject to all easements thereon and SAVE AND EXCEPT all easements thereon in
favor of Grantor to which Grantor reserves any and all rights therein to itself.
TO HAVE AND TO HOLD the above granted premises unto the said party of the
second part, its heirs and assigns forever.
IN WITNESS WHEREOF, the said parties of the first part have hereunto set their
hands the day and year above written.
"GRANTOR"
The City of Owasso,
an Oklahoma municipal corporation
0
STATE OF OKLAHOMA, )
) ss.
COUNTY OF TULSA. )
Bill Bush, Mayor
Before me, the undersigned, a Notary Public, in and for said County and State,
on this day of , 2020, Bill Bush personally appeared and,
to me known to be the identical person who executed the within and foregoing
instrument, and acknowledged to me that they executed the same as his free and
voluntary act and deed for the uses and purposes therein set forth.
My Commission expires:
NOTARY PUBLIC No.
EXHIBIT "A"
A tract of land located in the ORIGINAL TOWN OF OWASSO, according to the
recorded plat, thereof, in Section Thirty (30) in Township Twenty -one (21) North and
Range Fourteen (14) East of the Indian Base and Meridian (I.B. &M.), according to the
U.S. Government Survey, thereof, City of Owasso, Tulsa County, State of Oklahoma;
being more particularly described as follows:
Commencing at the NE corner of Lot 1 in Block 22 of the ORIGINAL TOWN OF
OWASSO; Thence S 88 °51'12" W along the north line of said Block 22 a distance of
17.90 feet to the Point of Beginning; Thence N 01 030'58" W a distance of 25.17 feet;
Thence S 88 °50'49" W a distance of 87.49 feet; Thence S 85 °58'49" W a distance of
118.72 feet; Thence S 01030'58" E a distance of 19.21 feet to said north line of Block
22; Thence N 88 051'12" E a distance of 206.10 feet to the Point of Beginning, and
containing 4,832 square feet, more or less. This tract is wholly contained within the
present right -of -way of West 1st Street.
Basis of bearing is the Oklahoma State Plane Coordinate System.
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EXHIBIT 'A'
Legal Description of Tract
abutting north side of Block 22 N
Original Town of Owasso
Section 30, T -21 -N, R -14 -E
- -West 1st street— - - - - —
S 86'6848 tr S 8r 5754p" W
r' 1f8.72' 87.48 p \
co
I�c
® sae
25 I— 256.10- J '
•�- -••��� of 88•5Yf2" S POINT OF BEGINNING
3 IIr 2 1
ORIGINAL I C \ C r C /, (1 NE CORNEROLot�1,, Block 22
rJ �l� J Jr J VI . J geno] Townefte of Owaeeo
SEC. 30, T -21 —N, R -14—E
Legal Description
A tract of land located in the ORIGINAL TOWN OF OWASSO, according to the recorded plat,
thereof, in Section Thirty (30) in Township Twenty —one (21) North and Range Fourteen (14)
East of the Indian Base and Meridian (I.B.&M.), according to the U.S. Government Survey,
thereof, City of Owasso, Tulsa County, State of Oklahoma; being more particularly
described as follows:
Commencing at the NE corner of Lot 1 in Block 22 of the ORIGINAL TOWN OF OWASSO;
Thence S 88'51'12" W along the north line of said Block 22 a distance of 17.90 feet to
the Point of Beginning; Thence N 0130'58" W a distance of 25.17 feet; Thence S
88'50'49" W a distance of 87.49 feet; Thence S 85'58'49" W a distance of 118.72 feet;
Thence S 01'30'58" E a distance of 19.21 feet to said north line of Block 22; Thence N
88'51'12" E a distance of 206.10 feet to the Point of Beginning, and containing 4,832
square feet, more or less. This tract is wholly contained within the present right —of —way
of West 1 st Street.
Basis of bearing is the Oklahoma State Plane Coordinate System.
UTILITY EASEMENT
KNOW ALL MEN BY THESE PRESENTS:
That for and in consideration of value received, the City of Owasso, do hereby grant and dedicate to the
public, for public use, a utility easement over and across the following described property situated in the
County of Tulsa, State of Oklahoma, to -wit:
See Attached Exhibit "A"
with ingress and egress to and from the same; which utility easement and grant shall be for the several
purposes of constructing, maintaining, operating, repairing, and removing any and all public utilities,
including, but not limited to, storm and sanitary sewers, telephone and electric lines, poles and fixtures,
natural gas and waterlines, and other appurtenant appliances; and together with all rights and privileges
incident thereto, and the right to remove or trim trees when the same interfere with said utilities.
TO HAVE AND TO HOLD the said utility easement and grant unto the public for public use,
forever; the consideration hereof being in full payment for the rights and privileges herein granted.
EXECUTED this 21 st day of July, 2020.
Bill Bush, Mayor
City of Owasso
STATE OF Oklahoma
} ss. ACKNOWLEDGMENT
COUNTY OF Tulsa
Before me, the undersigned, a Notary Public in and for said County and State, on this
day of, , 20_, personally appeared Bill Bush, to me known to be the
identical person who subscribed the name of the maker thereof to the within and foregoing instrument as its
grantee and acknowledged to me that he executed the same as his free and voluntary act and deed as Mayor
of the City of Owasso, on behalf of the City, for the uses and purposes therein set forth.
Given under my hand and seal of office the day and year last above written.
My Commission Expires:
NOTARY PUBLIC
My Commission Number:
EXHIBIT "A"
LEGAL DESCRIPTION
A tract of land located in the ORIGINAL TOWN OF OWASSO, according to the
recorded plat, thereof, in Section Thirty (30) in Township Twenty -one (21) North
and Range Fourteen (14) East of the Indian Base and Meridian (I.B. &M.),
according to the U.S. Government Survey, thereof, City of Owasso, Tulsa
County, State of Oklahoma; being more particularly described as follows:
Commencing at the NE corner of Lot 1 in Block 22 of the ORIGINAL TOWN OF
OWASSO; Thence S 88 051'12" W along the north line of said Block 22 a
distance of 17.90 feet to the Point of Beginning; Thence N 01 030'58" W a
distance of 25.17 feet; Thence S 88 050'49" W a distance of 87.49 feet; Thence
S 85 °58'49" W a distance of 118.72 feet; Thence S 01 030'58" E a distance of
19.21 feet to said north line of Block 22; Thence N 88 °51'12" E a distance of
206.10 feet to the Point of Beginning, and containing 4,832 square feet, more or
less. This tract is wholly contained within the present right -of -way of West 1st
Street.
Basis of bearing is the Oklahoma State Plane Coordinate System.
OZ.._� .msd
TO: The Honorable Mayor and City Council
FROM: Julie Trout Lombardi
City Attorney
SUBJECT: Payment of Commissioners' Award, Commissioners' Fees, poundage and any
other assessed court fees in City of Owasso v. Scruffy Properties, LLC
DATE: July 17, 2020
BACKGROUND:
On August 6, 2019, the City Council approved Resolution 2019 -17 authorizing condemnation
proceedings to acquire right -of -way from landowner Scruffy Properties, LLC, located at 11585
North Garnett Road, Owasso, Oklahoma, for the North Garnett Road Widening Project from
106th Street North to 1 16th Street North. A condemnation action was filed by the City of Owasso
against the landowners on August 28, 2019, and a hearing to appoint commissioners was held
on November 26, 2019. The Court entered an order on that date that appointed three
commissioners and requested that their report determining the amount of just compensation
due the landowner (the value of the land plus any additional damages to the remaining
property) be completed and filed with the Court.
The Report of Commissioners was completed and filed with the Court on July 10, 2020. The
Report valued the taking of the Scruffy Properties, LLC, land at $440,000 ( "Commissioners'
Award ") and assessed fees for the Commissioners' services ( "Commissioners' Fees ") in the
amount of $6,000. Fees and costs known as "poundage" will additionally be assessed by the
Court.
The City may deposit the amount of the Commissioners' Award into the Court and immediately
take possession of the land. The Commissioners' Fees, poundage and any additional
administrative fees assessed by the Court must also be paid at that time. Thereafter, either the
landowner or the City may object to the amount of the Commissioners' Award and request a
jury trial on that issue. Whether or not objections are made by either or both parties, the
landowner is entitled at any time to withdraw the Commissioners' Award deposited with the
Court.
PROPOSED ACTION:
Authorization to deposit into the District Court of Tulsa County the amount of the Commissioners'
Award, Commissioners' Fees, poundage and any other costs or fees necessary to take
possession of the land.
RECOMMENDATION:
Staff recommends City Council authorization for payment to the District Court of Tulsa County of
the Commissioners' Report in the amount of $440,000, Commissioners' Fees in the amount of
$6,000, poundage and such other fees and costs that may be necessary to take possession of
the land.
ATTACHMENTS:
Resolution 2019 -17
Commissioners' Report filed July 10, 2020
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2019 -17
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA
RESOLVING THE NECESSITY OF INSTITUING AND PROSECUTING
CONDEMNATION PROCEDURES TO OBTAIN PROPERTY LOCATED AT 11585
NORTH GARNETT ROAD, OWASSO, OKLAHOMA
WHEREAS: The City of Owasso, by and through officers and agents thereof, has
endeavored to purchase certain property from Scruffy Properties, L.L.C., an Oklahoma
Limited Liability Company, with the following legal description:
Permanent Riahf of Way:
A tract of land located In the Northwest Quarter of the Northwest Quarter
(NW /4 NW /4) of Section Eight (8) of Township Twenty -one (21) North and
Range Fourteen (14) East of the Indian Base and Meridian (i.B. &M.),
according to the U.S. Government Survey, thereof, Tulsa County, State of
Oklahoma; being more particularly described as follows:
Commencing of the NW corner of the NW /4 of Sec. 8, T -21 -N, R -14 -E,
I.B. &M.; Thence S 01 024'56" E along the west line of said NW /4 a distance of
260.00 feet; Thence N 86 146'56" E a distance of 50.00 feet to the Point of
Beginning; Thence N 01 °24'56" W a distance of 159.86 feet; Thence along
a curve to the right having a radius of 40.00 feet, a central angle of 9D °11'52, a
chord bearing of N 43 041'00" E, a chord length of 56.67 feet, for a distance of
62.97 feet; Thence N 88 046'56" E parallel with and 60.00 feet south of the north line
of said NW /4 a distance of 4.97 feet; Thence along a curve to the left having a
radius of 30.00 feet, a central angle of 90 °11'52", a chord bearing of S 43 041'00"
W, a chord length of 42.50 feet, for a distance of 47.23 feet; Thence S 01 024'56" E
a distance of 169.90 feet; Thence S 88046'56" W a distance of T5,00 feet to the
Point of Beginning, and containing 0,065 acres, more or less.
Temporary Easement:
A tract of land located in the Northwest Quarter of the Northwest Quarter
(NW /4 NW 14) of Section Eight (8) of Township Twenty -one (21) North and
Range Fourteen (14) East of the Indian Base and Meridian (I.B. &M.),
according to the U.S. Government Survey, thereof, Tulsa County, State of
Oklahoma; being more particularly described as follows:
Commencing at the NW corner of the NW /4 of Sec. 8, T -21 -N, R -14 -E,
I.B. &M.; Thence S 01 024'56" E along the west line of sold NW 14 a distance
of 260.00 feet; Thence N 88 °46'56" E a distance of 65.00 feet to the Point of
Beginning; thence N 01 024'56" W a distance of 169.90 feet; Thence along a
curve to the right having a radius of 30.00 feet, a central angle of 90 071'52 ", a
chord bearing of N 43 041'00" E, a chord length of 42.50 feet, for a distance of
47.23 feet; Thence N 88 046'56" E parallel with and 60.00 feet south of the north line
of said NW /4 a distance of 134.90 feet; Thence S 01 024'50" E a distance of 10.00
feet; Thence S 88 046'56" W a distance of 94.83 feet; Thence along a curve to the
left having a radius of 50.00 feet, a central angle of 90 011'52', a chord bearing of S
43 041'00" W, a chord length of 70.83 feet, for a distance of 78.71 feet; Thence S
01'24'56" E a distance of 61.62 feef; Thence N 88 035'04" E a distance of 10.00 feet,
Resolution 2019 -17
Page 1 of 9
Thence S 01 024'56" E a distance of 78.24 feet; Thence S 88 046'56" W a distance of
30.00 feet to the Point of Beginning, and containing 0.151 acres, more or less.
WHEREAS: The acquisition of the property referenced above is necessary for
public safety and to facilitate the widening of Garnett Road; and
WHEREAS: The City of Owasso, by and through officers and agents thereof, has
made a bona fide, good faith offer to Scruffy Properties, L.L.C. to purchase the land
referenced above; and
WHEREAS: Scruffy Properties, L.L.C. has declined such offer of payment by the
City of Owasso; and
WHEREAS: As provided under the Constitution and Statutes of the State of
Oklahoma, it is necessary for the City of Owasso to condemn the property referenced
above in the interest of public safety and for the widening of Garnett Road.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT: It being necessary for public safety, the officers and agents of the
City of Owasso, Oklahoma, are hereby authorized to initiate, and prosecute to the
conclusion thereof, condemnation proceedings against Scruffy Properties, L.L.C. having
declined such offer of payment by the City of Owasso.
APPROVED this 6th day of August, 2019 by the City Cop cil of the City of Owasso
�h�s ,ley, Mayor
Attest.
J I nn M. Stevens, City Clerk / `
Approved as to form: / Ld»9l�
Ju' Lombardi, City Attorney
Resolution 2019 -17
Page 2 of 2
9p10
REAL N.11. • R REAL Cemmunly " �O�
r�
TO: The Honorable Mayor and City Council AGG06z��9 O��C /<
FROM: Julie Trout Lombardi
City Attorney and General Counsel
SUBJECT: Resolution 2019 -17, Authorization to Initiate Condemnation Proceedings to
Acquire Property for the North Garnett Road Widening Project at the Intersection
of 1161h Street North and North Garnett Road
DATE: August 2, 2019
BACKGROUND:
The City of Owasso is currently in the process of acquiring private property along Garnett Road
as public righf -of -way (ROW) in accordance with the North Garnett Road Widening Project from
East 1061h Street North to East 1161h Street North. Parcels 5 and 5.1 are located at 11585 North
Garnett Road and are owned by Scruffy Properties, LLC ( "Scruffy "). An appraisal of the ROW
and temporary construction easement needed on this property was performed on or about
June 20, 2019. The value of the ROW 2,848.10 square feet, damages and temporary easement
was found to be approximately $48,883.00. The City engaged in negotiation with Scruffy, and
the last offer tendered was in the amount of $59,363.10. The property owner refused that offer
and advised that they would accept $140,576.76 in compensation. The City declined to offer
the requested amount.
Based upon the foregoing, it has become apparent that condemnation is the sole mechanism
available to the City to obtain the necessary ROW and temporary easement on the Scruffy
parcel. The ROW and easement in question will be utilized for a public purpose, therefore a
condemnation action is both warranted and appropriate. Staff submits that a Resolution of
Necessity authorizing the filing and prosecution of a condemnation action is appropriate and
required to obtain needed ROW and temporary easement from the Scruffy property.
RECOMMENDATION:
Staff recommends approval of Resolution 2019 -17, authorizing the riling and prosecution of a
condemnation action to obtain the necessary ROW and temporary easement on the Scruffy
Property described therein.
ATTACHMENT:
Resolution 2019 -17
Appraisal
Letter dated May 10, 2019
r
IN THE DISTRICT COURT OF TULSA COUNTY
STATE OF OKLAHOPIA
CITY OF OWASSO, OKLAHOMA, A
MUNICIPAL CORPORATION,
PLAINTIFF,
V.
SCRUFFY PROPERTIES, L.L.C., AN
OKLAHOMA LIMITED LIABILITY
COMPANY; OCCUPANTS OF THE
PREMISES; BOARD OF COUNTY
COMMISSIONERS OF TULSA COUNTY;
AND DENNIS SEMLER, TREASURER OF
TULSA COUNTY,
DEFENDANTS.
IIIIWil lif illimilill
*1046979464*
CASE No. CJ -19 -3361
JUDGE DOUG DRUMMOND
1RFPORT OF COMMISSIONERS
ISI RICLT CE RD
JUL - 9 2020
DON NEIMERRY, Court Clerk
STATE OF OKLA. TULSA COUNTY
The undersigned Commissioners, appointed to inspect the real property described below
and to consider the Defendants damages and benefits sustained by reason of the taking of said
property, respectfully submit the following report:
The undersigned Commissioners were and are disinterested freeholders, not interested in
this or any like question, and pursuant to the Court order made on November 26, 2019 took the
oath prescribed by law and proceeded to inspect the following described real property. The
Commissioners have considered the damages and benefits Defendants have sustained by the
taking of the following interests in the following property:
P
Permanent Right of Way:
A tract of land located in the Northwest Quarter of the Northwest Quarter
(NW /4 NW /4) of Section Eight (8) of Township Twenty -one (21) North and
Range Fourteen (14) East of the Indian Base and Meridian (I.B. &M.),
according to the U.S. Government Survey, thereof, Tulsa County, State of
Oklahoma; being more particularly described as follows:
Commencing at the NW corner of the NW /4 of Sec. 8, T -21 -N, R -14 -E,
I.B. &M.; Thence S 01 °24'56" E along the west line of said NW /4 a distance of
260.00 feet; Thence N 88 146156" E a distance of 50.00 feet to the Point of
Beginning; Thence N 01 024'56" W a distance of 159.86 feet; Thence along a
curve to the right having a radius of 40.00 feet, a central angle of 90 011152 ",
a chord bearing of N 43 041'00" E, a chord length of 56.67 feet, for a distance
of 62.97 feet; Thence N 88 046156" E parallel with and 60.00 feet south of the
north line of said NWA a distance of 4.97 feet; Thence along a curve to the
left having a radius of 30.00 feet, a central angle of 90 011'52 ", a chord
bearing of S 43 141'00" W, a chord length of 42.50 feet, for a distance of 47.23
feet; Thence S 01 124'56" E a distance of 169.90 feet; Thence S 88 146'56" W a
distance of 15.00 feet to the Point of Beginning, and containing 0.065 acres,
more or less.
Temporary Easement:
A tract of land located in the Northwest Quarter of the Northwest Quarter
(NW /4 NW /4) of Section Eight (8) of Township Twenty-one (21) North and
Range Fourteen (14) East of the Indian Base and Meridian (I.B. &M.),
according to the U.S. Government Survey, thereof, Tulsa County, State of
Oklahoma; being more particularly described as follows:
Commencing at the NW corner of the NWA of Sec. 8, T-21-N, R -14 -E,
I.B. &M.; Thence S 01 124'56" E along the west line of said NW /4 a distance of
260.00 feet; Thence N 88 °46'56" E a distance of 65.00 feet to the Point of
Beginning; thence N 01 °24'56" W a distance of 169.90 feet; thence along a
curve to the right having a radius of 30.00 feet, a central angle of 90 011'5211, a
chord bearing of N 43 141100" E, a chord length of 42.50 feet, for a distance of
47.23 feet; Thence N 88 °46'56" E parallel with and 60.00 feet south of the
north line of said NW /4 a distance of 134.90 feet; Thence S 01 124150" E a
distance of 10.00 feet; Thence S 88 146'56" W a distance of 94.83 feet; Thence
along a curve to the left having a radius of 50.00 feet, a central angle of
90 011'5211, a chord bearing of S 43 °41'00" W, a chord length of 70.83 feet, for
a distance of 78.71 feet; Thence S 01 024'56" E a distance of 61.62 feet;
Thence N 88 135'04" E a distance of 10.00 feet; Thence S 01 °24'56" E a
distance of 78.24 feet; Thence S 88 046156" W a distance of 30.00 feet to the
Point of Beginning, and containing 0.151 acres, more or less.
We hereby assess the damages fK the taking of the property as follows:
We further report that we have well and truly executed our duties as Commissioners and
are entitled to be paid the following sums for our services herein:
$?x- --
$-� -t9(50
We have attached an itemized invoice to this report in support of this request for payment
of Commissioners' fees.
/%
MAX TANKERSLEY
1312 East 26 "' Street, Tulsa, OK 74114
Office (918) 747 -3607
STATEMENT
July 8, 2020
Re: City of Owasso
vs.
Scruffy Properties et al
CJ- 2019 -3361
01/12/20
1.00
Open file and physical information
01/12/20
2.00
Research market data
02/12/20
2.00
Onsite meeting
06/17/20
1.50
Meet with commissioners
06/18/20
1.00
Research for additional data
06/29120
1.50
Meet with commissioners analyze data
06/08120
1.00
Meet and sign report
10.00
$ 200.00 $ 2,000
Court Appointed Commission service rendered to date............
Remit to:
Max Tankersley
1312E26"St
Tulsa, OK 74114
Tax ID Number 569508483
t
Darla Edwards
20100 E. 121 s, St. S,
Broken Arrow, Ok. 74014
918 -230 -7586
Nathan Cross July 8, 2020
Attorney at Law
2 W. 2"4 St. Ste -700
Tulsa, Ok. 74103 -3117
Re: City of Owasso v Scruffy Properties Case No. q -2019 -03361
Dear Nathan,
Please find my recorded hours for the above mentioned case, It has been a
pleasure working with these fine gentlemen.
DATE HOURS
1/9/2020 .5
1/12/2020 2.5
2/12/2020 2
6/24/2020 1.5
6/25/2020 .85
6/29/2020 1.5
TASK
received email, pulled county records, built file
researched MLS & PVPLUS comparables
met on site with commissioners
met with commissioners
researched further for more comparables
met with commissioners to review data
7/8/2020 1 met with commissioners to review & sign final report
Total 9.85 hours 10 (rounded) @ $200,00 per hour $2,000.00
Thank you, sincerely,
Darla Edwards
Invoice
City of Owasso Case # CJ -19 -3361
vs Scruffy Properties Judge Doug Drummond
Dennis Semler, Tulsa County Treasurer
Date
Comments
Hours
01/09/2020
Received Report
1.0
02/02/2020
Signed oath
1.0
02/12/2020
Meeting on site w/ commissioners,
owner and attorney
2.0
06/16/2020
Research
2.0
06/17/2020
Commissioners meeting @ my office
1.5
06/24/2020
Commissioners meeting
06/29/2020
Commissioners meeting
1.5
07/08/2020
Commissioners meeting
Final award
2.0
Total 10 hours
X$200.00
Total $2,000.00
Please remit to:
George O'Connor
Mid America Realty, Inc
8252 S Harvard Ave, Ste 100
Tulsa, OK 74137
** *Thank You * **
REAL Peo01e -REALC ader -REAL COmmunity
TO: The Honorable Mayor and City Council
FROM: Julie Trout Lombardi
City Attorney
SUBJECT: Payment of Commissioners' Award, Commissioners' Fees, poundage and any
other assessed court fees in Key Plus Properties, LLC
DATE: July 17, 2020
BACKGROUND:
On July 16, 2019, the City Council approved Resolution 2019 -16 authorizing condemnation
proceedings to acquire right -of -way from landowner Key Plus Properties, LLC, located at 11625
North 1131h East Avenue, Owasso, Oklahoma, for the North Garnett Road Widening Project from
106th Street North to 1 16th Street North. A condemnation action was filed by the City of Owasso
against the landowner on August 6, 2019, and a hearing to appoint commissioners was held on
September 26, 2019. The Court entered an order on that date that appointed three
commissioners and requested that their report determining the amount of just compensation
due the landowner (the value of the land plus any additional damages to the remaining
property) be completed and filed with the Court.
The Report of Commissioners was completed and filed with the Court on July 14, 2020. The
Report valued the taking of the Key Plus Properties, LLC, land at $405,000 ( "Commissioners'
Award ") and assessed fees for the Commissioners' services ( "Commissioners' Fees ") in the
amount of $6,000. Fees and costs known as "poundage" will additionally be assessed by the
Court.
The City may deposit the amount of the Commissioners' Award into the Court and immediately
take possession of the land. The Commissioners' Fees, poundage and any additional
administrative fees assessed by the Court must also be paid at that time. Thereafter, either the
landowners or the City may object to the amount of the
Commissioners' Award and request a jury trial on that issue. Whether or not objections are
made by either or both parties, the landowners are entitled at any time to withdraw the
Commissioners' Award deposited with the Court.
PROPOSED ACTION:
Authorization to deposit into the District Court of Tulsa County the amount of the Commissioners'
Award, Commissioners' Fees, poundage and any other costs or fees necessary to take
possession of the land.
RECOMMENDATION:
Staff recommends City Council authorization for payment to the District Court of Tulsa County of
the Commissioners' Report in the amount of $405,000, Commissioners' Fees in the amount of
$6,000, poundage and such other fees and costs that may be necessary to take possession of
the land.
ATTACHMENTS:
Resolution 2019 -16
Commissioners' Report filed July 14, 2020
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2019 -16
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA
RESOLVING THE NECESSITY OF INSTITUING AND PROSECUTING
CONDEMNATION PROCEDURES TO OBTAIN PROPERTY LOCATED AT 11625
NORTH 1131h EAST AVENUE, OWASSO, OKLAHOMA.
WHEREAS: The City of Owasso, by and through officers and agents thereof, has
endeavored to purchase certain property from Key Plus Properties, LLC, an Oklahoma
Limited Liability Company, with the following legal description:
Permanent Right of way
A tract of land located in the Southwest Quarter of the Southwest
Quarter (SW /4 SW 14) of Section Five (5) of Township Twenty -one (21)
North and Range Fourteen (14) East of the Indian Base and Meridian
(I.B. &M.), according to the U.S. Government Survey, thereof, Tulsa County,
State of Oklahoma; being more particularly described as follows:
Commencing at the SW corner of the SW /4 of Sec. 5, T -21 -N, R -14 -E,
I.B. &M.; Thence N 01'08'37" W along the west line of said SW /4 a
distance of 50.00 feet to the Point of Beginning; Thence N 01'08'37" W
along the west line of said SW /4 a distance of 266.00 feet; Thence N
88'51'08" E a distance of 60.00 feet; Thence S 01'08'37" E a distance of
225.89 feet; Thence along a curve to the left having a radius of 25.00
feet, a central angle of 90'04'27 ", a chord bearing of S 46'10'50" E, a
chord length of 35.38 feet, for a distance of 39.30 feet; Thence N
88'46'56'E a distance of 261.97 feet; Thence S 01'08'37" E a distance of
65.00 feet to the south fine of said SW /4; Thence S 88'46'56" W along
the south line of said SW /4 a distance of 297.00 feet; Thence N
01'08'37" W a distance of 30.00 feet; Thence N 46'10'59'W a distance of
28.28 feet; Thence S 88'46'56" W a distance of 30.00 feet to the Point of
Beginning, and containing 0.814 acres, more or less
Temporary Right of Way:
A tract of land located in the Southwest Quarter of the Southwest
Quarter (SW /4 SW 14) of Section Five (5) of Township Twenty -one 121)
North and Range Fourteen (14) East of the Indian Base and Meridian
according to the U.S. Government Survey, thereof, Tulsa
County, State of Oklahoma; being more particularly described as
follows:
Commencing at the SW corner of the SW /4 of Sec. 5, T -21 -N, R -14 -E,
I.B. &M.; Thence N 01'08'37" W along the west line of said SW /4 a
distance of 316.00 feet; Thence N 88'51'08" E a distance of 60.00 feet
to the Point of Beginning; Thence N 88'51'08" E a distance of 10.00 feet;
Thence S 01'08'37" E a distance of 225.90 feet; Thence along a curve to
the left having a radius of 15.00 feet, a central angle of 90'04'27 ", a chord
bearing of S 46'10'50" E, a chord length of 21.23 feet, for a distance of
23.58 feet; Thence N 88'46'56" E a distance of 156.98 feet; Thence N
0113'04" W a distance of 40.00 feet; Thence N 88'46'56" E a
Resolution 2019 -16
Page 1 of 2
distance of 70.00 feet; Thence S 01 13'04" E a distance of 40.00 feet;
Thence N 88'46'56" E a distance of 35.00 feet; Thence S 01'08'37" E a
distance of 10.00 feet; Thence S 88'46'56" W a distance of 261.97 feet;
Thence along a curve to the right having a radius of 25.00 feet, a central
angle of 90'04`27 ", a chord bearing of N 4610'50" W, a chord length of
35.38 feet, for a distance of 39.30 feet; Thence N 01'08'37" W a distance of
225.89 feet to the Point of Beginning, and containing 0.183 acres, more or
less.
WHEREAS: The acquisition of the property referenced above is necessary for
public safety and to facilitate the widening of Garnett Road; and
WHEREAS: The City of Owasso, by and through officers and agents thereof, has
made a bona fide, good faith offer to Key Plus Properties, LLC to purchase the land
referenced above; and
WHEREAS: Key Plus Properties, LLC has declined such offer of payment by the
City of Owasso; and
WHEREAS: As provided under the Constitution and Statutes of the State of
Oklahoma, it is necessary for the City of Owasso to condemn the property referenced
above in the interest of public safety and for the widening of Garnett Road.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT: It being necessary for public safety, the officers and agents of the
City of Owasso, Oklahoma, are hereby authorized to initiate, and prosecute to the
conclusion thereof, condemnation proceedings against Key Plus Properties, LLC has
declined such offer of payment by the City of Owasso.
APPROVED this 16th day of July, 2019, by the City Council of the City of Owasso.
,5 9
\ 4�
O y
M. Steve s, City CI
Approved as to form:
5033779.1
Resolution 2019 -I6
Page 2 of 2
c2mEhol. RMC �' __c V RY
APPROVED BY COUNCIL
JUL 16 1019
TO: The Honorable Mayor and City Council
FROM: Julie Trout Lombardi
City Attorney and General Counsel
SUBJECT: Resolution 2019 -16, Authorization to Initiate Condemnation Proceedings to
Acquire Property for the North Garnett Road Widening Project at the Intersection
of North Garnett and 116th Street North
DATE: July 12, 2019
BACKGROUND:
The City of Owasso is currently in the process of acquiring private property along Garnett Road
as public right -of -way (ROW) in accordance with the North Garnett Road Widening Project from
East 1061h Street North to East i I 61 Street North. Parcels No. 9 and 9.1 are located at 11625
North 1131h East Avenue, and are owned by Key Plus Properties, LLC. An appraisal of the ROW
and easements needed on this property was performed on or about April 2, 2019. The value of
the ROW and easements was found to be approximately $298,132.00. On April 16, 2019, a letter
was sent to the property owner and their attorney offering compensation in the amount of
$298,132.00 for 26,158 square feet of ROW, and $8,77120 for temporary easements. This offer
was not accepted, and the City has declined to make additional offers.
Based upon the foregoing, it has become apparent that condemnation is the sole mechanism
available to the City to obtain the necessary ROW and easements on the Key Plus Properties,
LLC, parcel. The ROW and easements needed will be utilized for a public purpose, therefore a
condemnation action is both warranted and appropriate. Staff submits that a Resolution of
Necessity authorizing the filing and prosecution of a condemnation action is appropriate and
required to obtain needed ROW and easements from the Key Plus Properties, LLC, property.
RECOMMENDATION:
Staff recommends approval of Resolution 2019 -16, authorizing the filing and prosecution of a
condemnation action to obtain the necessary ROW and easements on the Key Plus Properties,
LLC, property described therein.
ATTACHMENTS:
Resolution 2019 -I6
Appraisal
Offer letter dated April 16, 2019
l
IN THE DISTRICT COURT OF TULSA COUNTY
STATE OF OKLAHONIA
CITY OF OWASSO, OKLAHOMA,
A MUNICIPAL CORPORATION,
PLAINTIFF,
V.
KEY PLUS PROPERTIES, LLC, AN
OKLAHOMA LIMITED LIABILITY
COMPANY; SECURITY BANK, AN
OKLAHOMA BANK; OCCUPANTS OF
THE PREMISES; BOARD OF COUNTY
COMMISSIONERS OF TULSA COUNTY;
AND DENNIS SEMLER, TREASURER OF
TULSA COUNTY,
DEFENDANTS.
� IN19� q A 1�W�
VDZSPrCp CooLrn�
JUL 1 4.2020
DON STATE OF 0� nlL3q COUNerk
CASE NO. CJ -19 -3110
JUDGE JEFFERSON SELLERS
REPORT OF COMMISSIONERS
The undersigned Commissioners, appointed to inspect the real property described below
and to consider the Defendants damages and benefits sustained by reason of the taking of said
property, respectfully submit the following report:
The undersigned Commissioners were and are disinterested freeholders, not interested in
this or any like question, and pursuant to the Court order made on September 24, 2019 took the
oath prescribed by law and proceeded to inspect the following described real property. The
Commissioners have considered the damages and benefits Defendants have sustained by the
taking of the following interests in the following property:
PERMANENT RIGHT OF WAY
A tract of land located in the Southwest Quarter of the Southwest Quarter (SW 14 SW /4)
of Section Five (5) of Township Twenty -one (21) North and Range Fourteen (14) East
of the Indian Base and Meridian (I.B. &M.), according to the U.S. Government Survey,
thereof, Tulsa County, State of Oklahoma; being more particularly described as follows:
Commencing at the SW corner of the SW/4 of Sec. 5, T -21 -N, R -14 -E, 1.8. &M.; Thence
N 01'08'37" W along the west line of said SWA a distance of 50.00 feet to the Point of
Beginning; Thence N 01'08'37" W along the west line of said SW /4 a distance of 266.00
feet; Thence N 88'51'08" E a distance of 59.00 feet; Thence S 01'08'37" E a distance of
225.89 feet; Thence along a curve to the left having a radius of 25.00 feet, a central
angle of 90'04'27 ", a chord bearing of S 4610'50" E, a chord length of 35.38 feet, for a
distance of 39.30 feet; Thence N 88'46'56" E a distance of 262.97 feet; Thence S
01'08'37" E a distance of 65.00 feet to the south line of said SW /4; Thence S 88'46'56"
W along the south line of said SW /4 a distance of 297.00 feet; Thence N 01'08'37" W a
distance of 30.00 feet; Thence N 4610'50" W a distance of 28.28 feet; Thence S
88'46'56" W a distance of 30.00 feet to the Point of Beginning, and containing 0.808
acres, more or less.
TEMPORARY RIGHT OF WAY
A tract of land located in the Southwest Quarter of the Southwest Quarter (SW /4 SW /4)
of Section Five (5) of Township Twenty -one (21) North and Range Fourteen (14) East
of the Indian Base and Meridian (I.B. &M.), according to the U.S. Government Survey,
thereof, Tulsa County, State of Oklahoma; being more particularly described as follows;
Commencing at the SW comer of the S W/4 of Sec. 5, T -21 -N, R -14 -E, I.B. &M.; Thence
N 01'08'37" W along the west line of said SW 14 a distance of 316.00 feet; Thence N
88'51'08" E a distance of 59.00 feet to the Point of Beginning; Thence N 88'51'08" E a
distance of 11.00 feet; Thence S 01'08'37" E a distance of 225.90 feet; Thence along a
curve to the left having a radius of 15.00 feet, a central angle of 90'04'27 ", a chord
bearing of S 4610'50" E, a chord length of 21.23 feet, for a distance of 23.58 feet;
Thence N 88'46'56" E a distance of 156.98 feet; Thence N 0113'04" W a distance of
40.00 feet; Thence N 8846'56" E a distance of 70.00 feet; Thence S 01'13'04" E a
distance of 40.00 feet; Thence N 88'46'56" E a distance of 35.00 feet; Thence S
01'08'37" E a distance of 10.00 feet; Thence S 88'46'56" W a distance of 262.97 feet;
Thence along a curve to the right having a radius of 25.00 feet, a central angle of
90'04'27 ", a chord bearing of N 4610'50" W, a chord length of 35.38 feet, for a distance
of 39.30 feet; Thence N 01'08'37" W a distance of 225.89 feet to the Point of Beginning,
and containing 0.189 acres, more or less.
We hereby assess the damages for the taking of the property as follows;
yOS; 000
evv
�d5 �
We further report that we have well and truly executed our duties as Commissioners and
are entitled to be paid the following sums for our services herein:
$�
$�ry
We have attached an itemized inyllice to this report in support of this request for payment
of Commissioners' fees.
Dated this day of July, 2020
5026374.1
0
MATTHEW C. MARDIS
Attention: Distdct Court of Tulsa County Hon. Judge Jeff D. Sellers
Case No. CJ -19 -3110
INVOICE Date: 07/10/2020
Commissioner Work: City of Owasso vs Key Plus Properties
Matthew C. Mardis
Project Description: Case No. CJ- 2019 -05043
maft- RainQ-
Invoice Number: 1004
Associates.com
Terms: Net 30 Days
3519 E. 110th St.
200.00:
TULSA, OK
400.00
74137
. $
TaxID:312828121
Commissioner Work
11/2/2019 Open File & Research
11/21/2019 Meeting on site
2112/2020 Drive surrounding properties
6/23/2020 Commissioners Meeting
office
6/29/2020 Meeting on site
07109/2020 Final meeting Sign Report
1.5
$
200.00:
$
300.00
2
$
200.00:
$
400.00
1
. $
200.00
` $
200.00
2
: $
200.00:
$
400.00
2
$
200.00 !
$
400.00
1.5
$
200.00E
$
300.00
Subtotal $ 2,000.00
Total Hours t0 Total $ 2,000.00
Thank you for your business. It is a pleasure to serve.
Payment is net 30 days from receipt.
Sincerely yours,
Matthew C. Mardis
1
1.
City of Owasso
vs Key Pius Properties
Security Bank Et Al.
Date Comments
11/3/2019 Review file
11/21/2019 Meeting on site w /commissioners,
attorney at the property
Review comps
Commissioners meeting
Discuss comps
Meeting on site w /commissioners
Commissioners meeting
Final value
Invoice
Case # CJ -19 -3110
Judge Jefferson Sellers
02/12/2020
06/23/2020
06/29/2020
07/09/2020
Hours
1.0
2.0
1.5
2.0
2.0
1.5
Total 10 hours
X$200.00
Total $2,000.00
Please remit to:
George O'Connor
Mid America Realty, Inc
8252 S Harvard Ave, Ste 100
Tulsa, OK 74137
** *Thank You * **
INVOICE
July 9, 2020
District Court of Tulsa County
Hon, Judge Jeff D. Sellers
CJ- 20193110
Re: Court Appointed Commissioner
City of Owasso
VS.
Key Plus Properties, LL, et al
Rein it to:
Max Tankerslev
1312 East 20 St
Tulsa, OK 74114
Tax ID Number 569508483
11/02/2019
1.5
Open file and physical information
11/21/2019
2.0
Data research
02/12/2020
2.0
Research for additional data
06/23/2020
1.5
Meet with commissioners
06/29/2020
1.5
Meet with commissioners analyze data
07/09/2020
1_5
Meet and sign report
10.0
$200.00 per hour $2,000.00
Rein it to:
Max Tankerslev
1312 East 20 St
Tulsa, OK 74114
Tax ID Number 569508483
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 07/04/2020
Department Payroll Expenses Total Expenses
105 Municipal Court
6,496.51
9,678.12
110 Managerial
22,191.92
31,069.84
120 Finance
20,84013
31,592.51
130 Human Resources
9,307.03
13,821.40
160 Community Development
18,577.14
28,499.65
170 Engineering
19,714.01
30,123.74
175 Information Systems
17,645.34
26,442.19
181 Support Services
9,306.87
14,111.81
190 Cemetery
2,270.25
3,860.70
201 Police Grant Overtime
6,366.85
6,451.07
201 Police Overtime- Covid19
909.44
921.34
215 Central Dispatch
38,995.17
57,641.68
215 Central Dispatch- Covid19
-
221 Animal Control
4,092.32
6,127.26
250 Fire Safer Grant
26,957.25
41,509.95
250 Fire Overtime- Covid19
-
280 Emergency Preparedness
-
370 Stormwater /ROW Maint.
10,169.92
15,736.15
515 Park Maintenance
8,138.72
12,950.29
520 Culture /Recreation
9,592.94
15,983.08
550 Community- Senior Center
5,741.62
7,788.45
580 Historical Museum
745.60
838.06
710 Economic Development
4,598.31
6,968.95
General Fund Total
242 657.34
362,11&24
24
185 Garage Fund Total 7,477.95 12 273.65
255 Ambulance Fund Total 553.85 622.53
250 Fire Fund 37 Total 211,907.96 297,128.48
201 Police Fund 38 Total 176,087.30 265,916.30
300 Streets Fund 39 Total 17,362.34 30 976.02
370 Stormwater Fund 27 Total 4,904.95 7,502.69
150 Worker's Compensation Total 1,969.92 2,384.65
720 Strong Neighborhoods Total 4,734.69 6,663.12
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 7116120
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
45,020.50
56,368.19
83,943.72
2,381.78
187,714.19
11,881.53
2,204.95
7,837.10
2,871.00
24,794.58
4,355.76
4,355.76
216,864.53
CITY OF OWASSO
GENERAL FUND & HALF -PENNY SALES TAX
FISCAL YEAR 2019.2020
Budgetary Basis
Statement of Revenues & Expenditures
As of June 30, 2020
EXPENDITURES:
Personal services
Materials & supplies
Other services
Capital outlay
Deferred Budget - Grant not awarded
TOTAL EXPENDITURES
REVENUES OVER EXPENDITURES
TRANSFERS IN (OUT):
Transfers in - Sales Tax
Transfers out
TOTAL TRANSFERS
NET INCOME (LOSS)
ENCUMBRANCES OUTSTANDING
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
C: \Users\ ennifer_ross \Documents \Book1
$
MONTH
YEAR
(20,663,166)
PERCENT
(22,670,172)
TO -DATE
TO -DATE
BUDGET
OF BUDGET
REVENUES:
(1,819,748)
72.13%
Taxes
$ 2,875,158
$ 35,258,810
$ 34,492,698
102.22%
Licenses & permits
18,593
255,566
196,676
129.94%
Intergovernmental
62,140
1,707,932
2,480,831
68.85%
Charges for services
55,464
703,511
802,869
87.627.
Fines & forfeits
40,253
290,504
333,843
87.02%
Other
5,666
358,500
349,891
102.467.
TOTAL REVENUES
$ 3,057,273
$ 38,574,822
$ 38,656,808
99.79%
EXPENDITURES:
Personal services
Materials & supplies
Other services
Capital outlay
Deferred Budget - Grant not awarded
TOTAL EXPENDITURES
REVENUES OVER EXPENDITURES
TRANSFERS IN (OUT):
Transfers in - Sales Tax
Transfers out
TOTAL TRANSFERS
NET INCOME (LOSS)
ENCUMBRANCES OUTSTANDING
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
C: \Users\ ennifer_ross \Documents \Book1
$
(1,456,051)
$
(20,663,166)
$
(22,670,172)
91.15%
(204,890)
(1,312,591)
(1,819,748)
72.13%
(159,490)
(1,975,118)
(2,634,194)
74.98%
(160,477)
(2,037,032)
(4,399,547)
46.30%
-
-
(236)
0.00%
$
(1,980,909)
$
(25,987,908)
$
(31,523,897)
82.44%
$
1,076,365
$
12,586,914
$
7,132,910
$
1,425,780
$
17,600,376
$
17,255,727
102.00%
(2,148,588)
(27,469,431)
(27,481,573)
99.967.
$
(722,808)
$
(9,869,055)
$
(10,225,846)
96.51%
$
353,556
$
2,717,860
$
(3,092,936)
$ (1,172,269)
11,462,896 11,462,896
$ 13,008,487 $ 8,369,960