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Home My WebLink About2020.07.21_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, JULY 21, 2020 - 6:30 PM W0i1J1 RECEIVED 1. Call to Order Chair Bill Bush JUL 16 2020 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - July 7, 2020, and July 14, 2020, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date July 4, 2020 • Monthly Budget Status Report - June 2020 S. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Street at 6:00 pm on Friday, July 17, 2020. i J liann M. Stevens, Cit Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cit,lofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, July 7, 2020 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, July 7, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Thursday, July 2, 2020. 1. Call to Order Chair Bill Bush called the meeting to order at 7:36 pm. 2. Roll Call Present Chair- Bill Bush Vice Chair- Kelly Lewis Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi Absent Trustee - Chris Kelley 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - June 16, 2020, Regular Meeting B. Approve claims Ms. Lewis moved, seconded by Mr. Dunn to approve the Consent Agenda, as presented, with claims totaling $41,713.74. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None S. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report - pay period ending date June 20, 2020 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Auihority July 7, 2020 Page 2 Adjournment Mr. Bonebrake moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:37 pm. Bill Bush, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, July 14, 2020 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, July 14, 2020, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, July 10, 2020. 1. Call to Order /Roll Call Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Absent Mayor /Chair- Bill Bush None Vice Mayor /Vice Chair- Kelly Lewis Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Chris Kelley A quorum was declared present. 2. Discussion relating to the COVID -19 Pandemic and local public health issues Warren Lehr presented the item and discussion was held. 3. Discussion relating to Community Development Items A. Request for a final plat - 2.77 acres located south and east of the East 96th Street North and North 1291h East Avenue intersection (13000 Center) B. Request for a final plat - 0.937 acres located north and east of the East 1 16th Street North and North 129th East Avenue intersection (MedWise Urgent Care) Brian Dempster presented the items and discussion was held. It was further explained that both items would be placed on the July 21, 2020, City Council agenda for consideration and action. 4. Discussion relating to the use of Compressed Natural Gas (CNG) in City vehicles Roger Stevens and Travis Blundell presented the item and discussion was held. 5. Discussion relating to a proposed Quit Claim Deed for right -of -way located at 108 West 1st Avenue Roger Stevens presented the item and discussion was held. It was further explained that this item would be placed on the July 21, 2020, City Council agenda for consideration and action. 6. Discussion relating to City Manager items A. Monthly sales tax report B. City Manager report Linda Jones presented the monthly sales tax report and discussion was held. No City Manager report. 7. City Councilor /Trustee comments and inquiries None 8. Adjournment The meeting adjourned at 7:27 pm. Bill Bush, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 7121/2020 Fund Vendor Name Payable Description Payment Amount 55 OPGA AEP /PSO ELECTRIC USE $2,491.56 CITY GARAGE LABORIOVERHEAD -JULY, 20 $75.83 JPMORGAN CHASE BANK CUTTER &BUCK - UNIFORMS $962.50 JPMORGAN CHASE BANK P &K -PARTS $8.32 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $38.95 VERIZON WIRELESS WIRELESS CONNECTION $40.89 COURSE MAINT -Total $3,618.05 JPMORGAN CHASE BANK SAMS -OIL $17.46 JPMORGAN CHASE BANK SYSCO- SUPPLIES $241.91 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $176.06 FOOD & BEV - Total REIMS GOLF PETTY CASH $435.43 AEP /PSO ELECTRIC USE $1,415.84 AT &T LONG DISTANCE PHONE $4.12 AT &T LONG DISTANCE LONG DISTANCE PHONE $48.74 JPMORGAN CHASE BANK COX -CABLE $224.92 JPMORGAN CHASE BANK PGA -DUES $546.00 JPMORGAN CHASE BANK PGA - TRAINING $275.00 JPMORGAN CHASE BANK SOUTH CENTRAL - TRAININ $160.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $149.41 GOLF ADMIN -Total $2,824.03 JPMORGAN CHASE BANK PGA -CLARK DUES $393.50 JPMORGAN CHASE BANK PGA -MOORE DUES $358.50 GOLFSHOP -Total $752.00 BGR DAILY ACCT. REIMS GOLF PETTY CASH $3,426.25 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $5,341.18 JPMORGAN CHASE BANK AHEAD - MERCHANDISE $2,028.68 JPMORGAN CHASE BANK CCSWB- BEVERAGES $530.59 JPMORGAN CHASE BANK IMPERIAL CATER - COFFEE $50.50 JPMORGAN CHASE BANK LUXOTTICA- MERCHANDISE $566.00 JPMORGAN CHASE BANK SAMS -FOOD $542.80 JPMORGAN CHASE BANK SYSCO -FOOD $352.44 JPMORGAN CHASE BANK SYSCO - REFUND ($37.99) JPMORGAN CHASE BANK TEXOMA- MERCHANDISE $322.36 JPMORGAN CHASE BANK WALMART -BEER $47.96 JPMORGAN CHASE BANK WALMART -FOOD $176.05 JPMORGAN CHASE BANK WALMART -WATER $26.88 OPGA -Total $13,373.70 OPGA -Total $21,003.21 OPGA Grand Total $21,003.21 1 Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 0710412020 Payroll Expenses 4,475.56 3,292.93 15,365.14 3,682.50 3,564.45 Total Expenses 6,915.20 3,701.25 22,403.39 5,414.87 5,190.43 FUND TOTAL 30,380.58 43,625.14 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2019 -2020 Budgetary Basis Statement of Revenues & Expenses As of June 30, 2020 OPERATING EXPENSES Golf Shop MONTH YEAR PERCENT $ TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: (135,528) (134,398) Golf shop fees $ 72,143 $ 522,639 $ 492,510 106.12% Merchandise sales 19,348 146,279 146,433 99.89% COS -- merchandise (17,223) (103,387) (110,068) 93.93% Cart Rental 28,304 164,186 132,610 123.81% Food & beverage 21,176 129,191 131,399 98.32% COS -- food & beverage (9,153) (63,479) (60,034) 105.74% TOTAL OPERATING REVENUES $ 114,595 $ 795,429 $ 732,850 108.54% OPERATING EXPENSES Golf Shop (16,104) (182,711) $ (191,726) 95.30% Cart Operations (14,668) (135,528) (134,398) 100.84% Golf Course Maintenance (73,302) (689,269) (721,311) 95.56% Food & Beverage (14,145) (129,207) (134,805) 95.857. Golf Administration (21,181) (229,128) (232,883) 98.39% TOTAL OPERATING EXPENSES $ (139,399) $ (1,365,843) $ (1,415,123) 96.52% OPERATING REVENUES OVER (UNDER) EXPENDITURES (570,413) $ (24,804) $ $ (682,273) NONOPERATING REVENUES (EXPENSES): Transfer from General $ $ 881,573 $ 881,573 100.00 %, Transfer from OPWA 326,201 326,201 100.000/ Other revenues /(expenses) 56 28,371 700 4052.96% TOTAL NONOPERATING REVENUES (EXPENSES): $ 56 $ 1,236,145 $ 1,208,474 102.29% NET INCOME (LOSS) $ 665,731 $ 526,201 $ (24,748) ENCUMBRANCES OUTSTANDING $ (44,747) FUND BALANCE (Budgetary Basis) Beginning Balance (2,132,613) (2,132,613) Ending Balance $ (1,511,628)