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Home My WebLink About2020.07.07_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, July 7, 2020 The Owasso City Council met in regular session on Tuesday, July 7, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Thursday, July 2, 2020. 1. Call to Order Mayor Bill Bush called the meeting to order at 6:30pm. 2. Invocation The Invocation was offered by Pastor Clayton Chisum of Central Baptist Church. 3. Flag Salute Councilor Lyndell Dunn led the flag salute. 4. Roll Call Present Mayor - Bill Bush Vice Mayor- Kelly Lewis Councilor- Doug Bonebrake Councilor - Lyndell Dunn A quorum was declared present. Staff: City Manager- Warren Lehr City Attorney - Julie Lombardi Absent Councilor - Chris Kelley 5. Presentation of Character Trait Of Courage Mike Henry, Character Council Member, presented the character trait for the month of July. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - June 16, 2020, Regular Meeting B. Approve claims C. Approve Early Retirement Benefits for Bill Allen through the Oklahoma Municipal Retirement Fund (OkMRF) D. Accept the East 961h Street North Stormwater Drainage Improvement Project and authorize final payment to J.E. Dirt Wurx, LLC, of Wagoner, Oklahoma, in the amount of $12,153.11 Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda, as presented, with claims totaling $1,323,031.06. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 Consideration and appropriate action relating to items removed from the Consent Agenda None Owasso City Council July 7, 2020 Page 2 8. Consideration and appropriate action relating to the acceptance of and final payment for the 2019 Street Rehabilitation Project Earl Farris presented the item, recommending acceptance of the contract work and authorization for final payment to Grade Line Construction, LLC, of Broken Arrow, Oklahoma, in the amount of $99,417.54. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to accept the contract work and authorize final payment, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 Consideration and appropriate action relating to an agreement for the relocation of gas facilities for the East 116th Street North Improvement Project from Garnett Road to North 129 +h East Avenue Daniel Dearing presented the item, recommending approval of the Agreement for Gas Facilities Relocation between Oklahoma Natural Gas Company (ONG) and City of Owasso, authorization to execute the Agreement, and authorization to terminate the Agreement if revised estimates submitted by ONG become more than $319,195.00 prior to commencement of construction and if it is determined by the City Manager that the revised estimate no longer fits within the City's budget. There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Dunn to approve the agreement and authorize execution of the documents, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 10. Consideration and appropriate action relating to bids received for the 2020 Yellow Traffic Signal Upgrade Project and a budget amendment Larry Escalanta presented the item, recommending approval of a budget amendment in the FY 2020 -2021 Half -Penny Streets Fund increasing the appropriation for expenditures by $133,380.00, in the Streets Division by utilizing carryover FY 2019 -2020 Streets Division funds; awarding the base bid for Option #2 to Traffic Signal Inc., of Edmond, Oklahoma, in the amount of $133,380.00; and, authorization to execute the necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to approve the budget amendment, award the bid and authorize execution of the documents, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 11. Consideration and appropriate action relating to the purchase of a service truck and a budget amendment Larry Escalanta, presented the item, recommending approval of a budget amendment in the FY 2020 -2021 Half -Penny Streets Fund increasing the appropriation for expenditures by $59,586.00, by utilizing carryover FY 2019 -2020 Streets Division funds, and approval to purchase a 2020 Ford F350 Crew Cab 4X4 service truck from Bill Knight Ford Fleet and Commercial Center, of Tulsa, Oklahoma, in the amount of $59,586.00, per State of Oklahoma approved contract SW035. Owasso City Council July 7, 2020 Page 3 There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to approve the budget amendment, and purchase the service truck, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 12. Consideration and appropriate action relating to bids received for the 2020 Hale Acres Community Development Block Grant (CDBG) Sewer Line Replacement Project, Phase II and Phase III Dwayne Henderson presented the item, recommending to award the base construction bid and the added alternate bid to T -G Excavating, Inc., of Catooso, Oklahoma, in the amount of $454,444.00, and authorization to execute the necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to award the bid, and authorize execution of documents, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 13. Report from City Manager • Monthly Public Works Project Status Report Warren Lehr introduced Roger Stevens to provide the monthly Public Works project status report. Mr. Lehr commented on the COVID -19 Pandemic, and reported on the grand opening of Redbud Festival Park, the City's Annual Red White and Boom Celebration, and Owasso Strong Neighborhood Initiative. 14. Report from City Attorney None 15. Report from City Councilors Councilors commented on the grand opening of Redbud Festival Park, and acknowledged the Police Department. 16. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report- pay period ending date June 20, 2020 • Health Care Self- Insurance Claims - dated as of June 30, 2020 17. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 18. Adjournment Mr. Bonebrake moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 0 and the meeting adjourned at 7:24 pm. r Bill Bush, Mayor M.