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Home My WebLink About2020.08.18_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, AUGUST 18, 2020 - 6:30 PM AGENDA RECEIVED 1. Call to Order AUG 14 20M Chair Bill Bush City Clerk's Office 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - August 4, 2020, and August 11, 2020, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda S. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date August 1, 2020 • Monthly Budget Status Report - July 2020 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, August 14, 2020. ann M. Stevens, City 6erk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofc)wasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, August 4, 2020 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, August 4, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, July 31, 2020. 1. Call to Order Chair Bill Bush called the meeting to order at 7:29 pm. 2. Roll Call Present Absent Chair -Bill Bush None Vice Chair- Kelly Lewis Trustee - Chris Kelley Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - July 21, 2020, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda, as presented, with claims totaling $34,777.15. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report- pay period ending date July 18, 2020 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority August 4, 2020 Page 2 9. Adjournment Mr. Dunn moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:30 pm. Bill Bush, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, August 11, 2020 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, August 11, 2020, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, August 7, 2020. 1. Call to Order /Roll Call Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Bill Bush None Vice Mayor /Vice Chair- Kelly Lewis Councilor /Trustee - Chris Kelley Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. 2. Presentation of the City of Owasso's Geographic information System (GIS) - Teresa Willson introduced, Michele Mount, GIS Analyst. Ms. Mount presented the item and discussion was held. 3. Discussion relating to partnership agreements for Redbud Festival Park - Larry Langford presented the item and discussion was held. It was further explained that this item will be placed on a future City Council agenda for consideration and action. 4. Discussion relating to the renewal of an agreement with Grand Gateway Economic Development Authority for Pelivan Transit - Josh Quigley presented the item and discussion was held. It was further explained this item will be placed on the August 18, 2020, City Council agenda for consideration and action. 5. Discussion relating to proposed project sites for the FY 2021 Street Rehabilitation Program - Roger Stevens presented the item and discussion was held. It was further explained this item will be placed on the August 18, 2020, City Council agenda for consideration and action. 6. Discussion relating to the sale of surplus city properties • 10.063 acres, located on the northeast corner of East 961h Street North and North Mingo Road • 1.245 acres, located on the northeast corner of East 106th Street North and North Mingo Road • 0.638 acres, located south of East 1061h Street North and east of US HWY 169 Julie Lombardi and Juliann Stevens presented the item and discussion was held. It was further explained that an item would be placed on the August 18, 2020 City Council agenda for consideration and action of a purchase offer for the tract located on the northeast corner of East 1061h Street North and North Mingo Road. 7. Discussion relating to City /Authority Manager items A. Various citizen board and committee appointments B. Monthly sales tax report C. City /Authority Manager report Warren Lehr presented item A and discussion was held, it was further explained that an item would be placed on the August 18, 2020 City Council agenda for consideration and action. Linda Jones presented item B and discussion was held. Under item C, Mr. Lehr reported on continued, daily, monitoring of COVID -19 and active cases in Owasso, as well Owasso City Council, OPWA & OPGA August 11, 2020 Page 2 as CARES ACT funding, the annual City landfill day, block parties, and Redbud Festival Park events. Chelsea Feary reported on the recent visit by Governor Kevin Stitt. 8. City Councilor /Trustee comments and inquiries Mayor Bush commented on the recent visit by Governor Kevin Stitt. City Councilors recognized Warren Lehr for his recent nomination for CMAO Manager of the Year. 9. Adjournment The meeting adjourned at 7:38 pm. Bill Bush, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 8/18/2020 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK TIMMONS -CART FUEL $987,84 YAMAHA GOLF CAR COMPANY REPAIRS $114.99 CART OPERATIONS -Total $1,102.83 CITY GARAGE LABORIOVERHEAD -AUG, 202 $75.83 JPMORGAN CHASE BANK AMER HOSE -HOSES $485.49 JPMORGAN CHASE BANK HARRELLS- FUNGICIDES $1,455.00 JPMORGAN CHASE BANK HARRELLS- PESTICIDES $1,857.75 JPMORGAN CHASE BANK HARRELLS- SUPPLIES $3,350.34 JPMORGAN CHASE BANK KEELING -PARTS $1,546.77 JPMORGAN CHASE BANK LOWES- SUPPLIES $81.96 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $38.60 TCF NATIONAL BANK MAINT CART LEASE $1,160.00 VERIZON WIRELESS WIRELESS CONNECTION $40.95 COURSE MAINT -Total $10,092.69 JPMORGAN CHASE BANK SAMS- SUPPLIES $27,84 JPMORGAN CHASE BANK SYSCO - SUPPLIES $426.28 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $95.07 FOOD & BEV -Total $549.19 AT &T LONG DISTANCE PHONE $5.77 AT &T LONG DISTANCE LONG DISTANCE PHONE $48.74 GPS TECHNOLOGIES INC CART GPS $630.00 JPMORGAN CHASE BANK ADMIRAL EXP -PAPER $119.99 JPMORGAN CHASE BANK LOWES- SUPPLIES $73.98 JPMORGAN CHASE BANK MURPHY- SUPPLIES $376.47 JPMORGAN CHASE BANK SOUTH CEN PGA - TRAININ $190.00 JPMORGAN CHASE BANK UNIFIRST -RUGS $41.61 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $149.78 GOLFADMIN -Total $1,636.34 JPMORGAN CHASE BANK ACUSHNET -RANGE BALLS $2,940.00 JPMORGAN CHASE BANK AMAZON -RANGE ROPE $75.44 JPMORGAN CHASE BANK HOME DEPOT- SUPPLIES $25.94 JPMORGAN CHASE BANK TEXOMA- SUPPLIES $82.31 GOLFSHOP -Total $3,123.69 BGR DAILY ACCT. REIMB GOLF PETTY CASH $1,387.66 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $3,541.28 JPMORGAN CHASE BANK BUSHNELL- MERCHANDISE $401.14 JPMORGAN CHASE BANK CCSWB - BEVERAGES $1,474.83 JPMORGAN CHASE BANK LUXOTTICA- MERCHANDISE $113.00 JPMORGAN CHASE BANK SAMS -FOOD $629.40 JPMORGAN CHASE BANK SYSCO -FOOD $1,032.07 JPMORGAN CHASE BANK TEXOMA- MERCHANDISE $68.02 1 Claims List - 8/18/2020 Fund Vendor Name Payable Description Payment Amount 0o UPGA JPMORGAN CHASE BANK WALMART -FOOD $196.02 OPGA -Total $8,843.42 OPGA -Total $25,348.16 OPGA Grand Total $25,348.16 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08/0112020 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 4,800.31 7,827.27 605 Cart Operations 3,345.57 3,760.43 610 Golf Course Operations 16,044.41 23,231.99 670 Food & Beverage 3,325.50 5,014.81 690 General & Administration 3,564.45 5,190.43 FUND TOTAL 31,080.24 45,024.93 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2020 -2021 Budgetary Basis Statement of Revenues & Expenses As of July 31, 2020 NONOPERATING REVENUES (EXPENSES): Transfer from General Transfer from OPWA Other revenues /(expenses) TOTAL NONOPERATING REVENUES (EXPENSES) NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING $ $ $ 929,672 0.007. 326,201 0.00% 18 18 - $ 18 $ 18 $ 1,255,873 0.00% $ (2,813) $ (2,813) $ 526,201 (122,137) FUND BALANCE (Budgetary Basis) Beginning Balance (1,562,326) (1,562,326) Ending Balance $ (1,687,276) $ (1,036,125) MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Golf shop fees $ 72,664 $ 72,664 $ 512,467 14.18% Merchandise sales 17,366 17,366 163,230 10.64% COS — merchandise (11,224) (11,224) (118,349) 9.48% Cart Rental 31,313 31,313 142,931 21.91% Food & beverage 19,665 19,665 134,139 14.66% COS -- food & beverage (9,871) (9,871) (67,487) 14.63% TOTAL OPERATING REVENUES $ 119,914 $ 119,914 $ 766,931 15.647. OPERATING EXPENSES: Golf Shop (18,645) (18,645) $ (276,141) 6.757. Cart Operations (11,632) (11,632) (120,058) 9.69% Golf Course Maintenance (57,088) (57,088) (731,714) 7.80% Food & Beverage (18,963) (18,963) (140,778) 13.47% Golf Administration (16,417) (16,417) (227,912) 7.20% TOTAL OPERATING EXPENSES $ (122,745) $ (122,745) $ (1,496,603) 8.20% OPERATING REVENUES OVER (UNDER) EXPENDITURES (2,831) $ (729,672) $ $ (2,831) NONOPERATING REVENUES (EXPENSES): Transfer from General Transfer from OPWA Other revenues /(expenses) TOTAL NONOPERATING REVENUES (EXPENSES) NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING $ $ $ 929,672 0.007. 326,201 0.00% 18 18 - $ 18 $ 18 $ 1,255,873 0.00% $ (2,813) $ (2,813) $ 526,201 (122,137) FUND BALANCE (Budgetary Basis) Beginning Balance (1,562,326) (1,562,326) Ending Balance $ (1,687,276) $ (1,036,125)