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HomeMy WebLinkAbout2020.08.18_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL - - -- - - -- - - - - - - - -- _ -- - - - - -- _ .. Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, AUGUST 18, 2020 - 6:30 PM AGENDA 1. Call to Order - Mayor Bill Bush 2. Invocation - Pastor John -David Meissner of New Heights Church 3. Flag Salute 4. Roll Call RECEIVED AUG i � 2020 City Clerk's Office 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -August 4, 2020, and August 11, 2020, Regular Meetings B. Approve claims 6. Consideration and appropriate action relating to items removed from the Consent Agenda 7. Consideration and appropriate action relating to the appointment of citizens to various City Boards and Committees Mayor Bill Bush • AUDIT COMMITTEE: Nick Sokolosky, Seat 5, Banker (term expires June 30, 2022) • PLANNING COMMISSION: Abhijeet Utturkar (to fill remainder of term expires June 30, 202 1) B. Consideration and appropriate action relating to an agreement with Grand Gateway Economic Development Authority for Pelivan Transit services Josh Quigley Staff recommends approval of the Purchase of Service Agreement with and Grand Gateway Economic Development Association ( Pelivan Transit) of Big Cabin, Oklahoma, in the amount of $51,000.00, and authorization to execute the agreement. 9. Consideration and appropriate action relating to the purchase of a roadway crack sealant machine Larry Escalanta Staff recommends authorization to purchase a CRAFCO SS60 Diesel Melter Trailer Unit, utilizing the Houston - Galveston Area Council Buy Program #SM10 -18, from CRAFCO Inc., of Tulsa, Oklahoma, in the amount of $42,362.83. 10. Consideration and appropriate action relating to bids received for the East 106th Street North and North 145th East Avenue Intersection Improvement Project Dwayne Henderson Staff recommends awarding the bid to Diversified Civil Contractors, LLC, of Broken Arrow, Oklahoma, in the amount of $2,795,335.00 and authorization to execute the necessary documents. Owasso City Council August 18, 2020 Page 2 11. Consideration and appropriate action relating to an agreement for engineering services for miscellaneous stormwater and erosion control projects Dwayne Henderson Staff recommends approval of the Agreement for Engineering Services with Meshek & Associates, LLC, of Tulsa, Oklahoma, in the amount not to exceed $50,000.00 and authorization to execute the agreement. 12. Consideration and appropriate action relating to proposed project sites for the 2021 Street Rehabilitation Project Roger Stevens Staff recommends approval of the 2021 Street Rehabilitation Program priority sites. 13. Consideration and appropriate action relating to Resolution 2020 -16, authorizing the sale of surplus city property, more commonly known as Tract 2 in Lot 31 of Block 2, Metro Heights II, containing 1.245 acres located at the northeast corner of East 106th Street North and North Mingo Road intersection to Terry Josserand, in the amount of $75,000.00 Julie Lombardi Staff recommends approval of Resolution 2020 -16. 14. Report from City Manager 15. Report from City Attorney 16. Report from City Councilors 17. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date August 1,2020 • Health Care Self- Insurance Claims - dated as of August 13, 2020 • Monthly Budget Status Report - July 2020 • Oklahoma Department of Environmental Quality Permit No. WL000072200427 for Helscel Huneryager Industrial Park Potable Water Line Extension 18. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 19. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, August 14, 2020. 0-r-�_LLIh �M J*144iQ_ liann M. Stevens, City elerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to Lstevens@cit,lofowasso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, August 4, 2020 The Owasso City Council met in regular session on Tuesday, August 4, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, July 31, 2020. 1. Call to Order Mayor Bill Bush called the meeting to order at 6:30pm. 2. Invocation The Invocation was offered by Senior Pastor David Payne, Christ's Church of Owasso. 3. Flag Salute Councilor Chris Kelley led the flag salute. *Mayor Bush requested a moment of silence to honor former City Manager, Rodney Ray 4. Roll Call Present Absent Mayor- Bill Bush None Vice Mayor - Kelly Lewis Councilor - Chris Kelley Councilor- Doug Bonebrake Councilor- Lyndell Dunn A quorum was declared present. Staff: City Manager- Warren Lehr City Attorney - Julie Lombardi 5. Presentation of Character Trait of Punctuality Leslie Clark, Character Council Member, presented the character trait for the month of August. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - July 21, 2020, Regular Meeting B. Approve claims C. Accept a donation from the Cherokee Nation and approve a budget amendment increasing revenues in the General Fund by $3,500.00, and increasing the appropriation for expenditures in the fire department budget by $3,500.00 Mr. Kelley moved, seconded by Ms. Lewis to approve the Consent Agenda, as presented, with claims totaling $670,971.00. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 7. Consideration and appropriate action relating to items removed from the Consent Agenda None Owasso City Council August 4, 2020 Page 2 8. Citizen request to address the City Council regarding the COVID -19 Pandemic and public health Ciara Locker presented the item. 9. Consideration and appropriate action relating to Ordinance 1170, Part 10, Offenses and Crimes, Chapter 3, Offenses Against the Public, of the Code of Ordinances, repealing various sections and creating Chapter 10, Noise Beth Anne Childs presented the item, recommending adoption of Ordinance 1170. One citizen addressed the City Council. After discussion, Mr. Dunn moved, seconded by Ms. Lewis to adopt Ordinance 1170, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating the acquisition of a roadway easement for the East 116th Street North from Mingo to Garnett Road Roadway Improvement Project Roger Stevens presented the item, recommending authorization for payment to Charles A. Gray and Rebecca A. Gray in the amount of $26,800.00, for the acquisition of a roadway easement located at 11706 North 97th East Avenue. There were no comments from the audience. Mr. Bonebrake moved, seconded by Mr. Kelley to authorize payment, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 11. Consideration and appropriate action relating to Resolution 2020 -15, retaining legal services to defend the City in litigation filed in the United States District Court for the Northern District of Oklahoma and styled Tayleur Raye Pickup et al. v. City of Owasso et al., 20 -CV- 346- JED -FHM Julie Lombardi presented the item, recommending approval of Resolution 2020 -15, retaining Keith Wilkes of the firm Hall Estill to represent the City in the lawsuit. There were no comments from the audience. After discussion, Mr. Kelley moved, seconded by Mr. Dunn to approve Resolution 2020 -15, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 12. Report from City Manager Warren Lehr introduced Roger Stevens to provide the monthly Public Works project status report and discussion was held. Mr. Lehr reported on the free landfill day and Redbud Festival Park events. 13. Report from City Attorney None 14. Report from City Councilors Councilor Bonebrake commented on the funeral service for former City Manager, Rodney Ray. Owasso City Council August 4, 2020 Page 3 15. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report - pay period ending date July 18, 2020 • Health Care Self- Insurance Claims - dated as of July 30, 2020 • Oklahoma Department of Environmental Quality Permit No. SL000072200395 for A New Leaf -The Village • Oklahoma Department of Environmental Quality Permit No. ST000072200147 for Phase I of the Wastewater Treatment Plant and Main Lift Station Expansion Project 16. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 17. Adjournment Ms. Lewis moved, seconded by Mr. Kelley to adjourn the meeting. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:28 pm. Bill Bush, Mayor Juliann M. Stevens, City Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, August 11, 2020 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, August 11, 2020, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, August 7, 2020. 1. Call to Order /Roll Call Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Absent Mayor /Chair- Bill Bush None Vice Mayor /Vice Chair- Kelly Lewis Councilor /Trustee - Chris Kelley Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. 2. Presentation of the City of Owasso's Geographic Information System (GIS) - Teresa Willson introduced, Michele Mount, GIS Analyst. Ms. Mount presented the item and discussion was held. 3. Discussion relating to partnership agreements for Redbud Festival Park - Larry Langford presented the item and discussion was held. It was further explained that this item will be placed on a future City Council agenda for consideration and action. 4. Discussion relating to the renewal of an agreement with Grand Gateway Economic Development Authority for Pelivan Transit - Josh Quigley presented the item and discussion was held. It was further explained this item will be placed on the August 18, 2020, City Council agenda for consideration and action. 5. Discussion relating to proposed project sites for the FY 2021 Street Rehabilitation Program - Roger Stevens presented the item and discussion was held. It was further explained this item will be placed on the August 18, 2020, City Council agenda for consideration and action. 6. Discussion relating to the sale of surplus city properties • 10.063 acres, located on the northeast corner of East 96th Street North and North Mingo Road • 1.245 acres, located on the northeast corner of East 106th Street North and North Mingo Road • 0.638 acres, located south of East 106th Street North and east of US HWY 169 Julie Lombardi and Juliann Stevens presented the item and discussion was held. It was further explained that an item would be placed on the August 18, 2020 City Council agenda for consideration and action of a purchase offer for the tract located on the northeast corner of East 1061h Street North and North Mingo Road. Discussion relating to City /Authority Manager items A. Various citizen board and committee appointments B. Monthly sales fax report C. City /Authority Manager report Warren Lehr presented item A and discussion was held, it was further explained that an item would be placed on the August 18, 2020 City Council agenda for consideration and action. Linda Jones presented item B and discussion was held. Under item C, Mr. Lehr reported on continued, daily, monitoring of COVID -19 and active cases in Owasso, as well Owasso City Council, OPWA & OPGA August 11, 2020 Page 2 as CARES ACT funding, the annual City landfill day, block parties, and Redbud Festival Park events. Chelsea Feary reported on the recent visit by Governor Kevin Stitt. 8. City Councilor /Trustee comments and inquiries Mayor Bush commented on the recent visit by Governor Kevin Stitt. City Councilors recognized Warren Lehr for his recent nomination for CMAO Manager of the Year. 9. Adjournment The meeting adjourned at 7:38 pm. Bill Bush, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 8/18/2020 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK RESTAURANT EQPT -PPE $153.50 JPMORGAN CHASE BANK SA COMPANY - SUPPLIES $498.21 FEMA COVID -19 -Total $651.71 AT&T LONG DISTANCE PHONE $3.85 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - JULY $8.27 CITY GARAGE LABOR/OVERHEAD -AUG, 202 $258.92 CITY GARAGE VEH PARTS PURCHASED - JUL $18.37 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - JULY, $70.15 JPMORGAN CHASE BANK ADVANCE- SUPPLIES $89.50 JPMORGAN CHASE BANK AMAZON- REFUND ($695.00) JPMORGAN CHASE BANK AMAZON- SUPPLIES $631.50 JPMORGAN CHASE BANK BIG POPPYS- EMBROIDERY $48.00 JPMORGAN CHASE BANK FLAGS UNLMNT- SUPPLIES $157.80 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $91.94 JPMORGAN CHASE BANK MIDWEST VET- SUPPLIES $760.91 JPMORGAN CHASE BANK OREILLY- SUPPLIES $13.99 JPMORGAN CHASE BANK PLATINUM PROTECT -PROF $180.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $154.88 JPMORGAN CHASE BANK SMARTTAG- SUPPLIES $515.95 JPMORGAN CHASE BANK VERSARE- SUPPLIES $1,019.31 JPMORGAN CHASE BANK WATERSTONE- CLEANING $23.10 RELIEF VETERINARY SERVICES STERILIZATION SERVICES $160.00 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN ANIMAL CONTROL -Total $3,591.46 JPMORGAN CHASE BANK ATWOODS- PITCHFORK $17.99 JPMORGAN CHASE BANK BROWN FARMS -SOD $45.00 JPMORGAN CHASE BANK SWI- FERTILIZER $1,237.09 JPMORGAN CHASE BANK LOWES- SUPPLIES $39.98 JPMORGAN CHASE BANK SITE INDUST - SOFTWARE $9,500.00 SITE INDUSTRIES LLC CEMETERY SOFTWARE PRG $285.00 SPIRIT LANDSCAPE MANAGEMENT LLC SERVICE $187.75 UNIFIRST HOLDINGS LP UNIFORM SERVICE $19.32 GEN CEMETERY -Total $11,332.13 JPMORGAN CHASE BANK WALMART- SUPPLIES $7.66 GEN COMM CTR DONATIONS -Total $7.66 AMAX SIGN COMPANY, INC DEPOSIT INVOICE $2,425.00 INCOG ANNUAL AAA ASSESSMENT FY $1,250.00 JPMORGAN CHASE BANK DOLLAR GENERAL - DISINF $2.00 JPMORGAN CHASE BANK LOWES - LADDER $72.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $61.81 JPMORGAN CHASE BANK QUIT BUGGIN -PEST CONT $95.00 1 Claims List - 8/18/2020 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK SAMS -MASKS $59.92 JPMORGAN CHASE BANK SAMS -MEMB FEE $45.00 JPMORGAN CHASE BANK WALMART- SUPPLIES $47.25 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $101.88 GEN COMMUNITY CENTER -Total $4,160.84 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - JULY $98.79 CITY GARAGE LABORIOVERHEAD -AUG, 202 $390.92 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - JULY, $120.29 HAROLD RANDALL PINNEY MOWING $200.00 INCOG 1ST QTR MEMBERSHIP DUES F $7,523.00 JPMORGAN CHASE BANK FASTSIGNS -SIGNS $450.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $15.44 KENNETH LIVINGSTON MOWING $600.00 TULSA COUNTY CLERK TULSA COUNTY FILINGS $18.00 VERIZON WIRELESS WIRELESS CONNECTION $231.80 GEN COMMUNITY DEVELOPMENT - Total $9,648.24 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES -JULY $39.86 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES -JULY, $48.81 JPMORGAN CHASE BANK AMAZON -KEYS $51.82 JPMORGAN CHASE BANK CORNERSTONE - REPAIR $75.49 JPMORGAN CHASE BANK LOWES- ADAPTER $13.96 JPMORGAN CHASE BANK LOWES -BRUSH $30.77 JPMORGAN CHASE BANK P&K -MOWER BLADES $76.96 JPMORGAN CHASE BANK TRACTOR -MOWER BLADES $22.99 GEN CULTURE & RECREATION -Total $360.66 JPMORGAN CHASE BANK ADOBE -SUB FEE $29.99 JPMORGAN CHASE BANK OK NEWS -SUB FEE $7.58 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN ECONOMIC DEV -Total $77.58 CITY GARAGE LABOR/OVERHEAD - AUG, 202 $117.00 JPMORGAN CHASE BANK LOWES -PARTS $26.98 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL $94.60 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN EM ERG PREPAREDNESS -Total $278,59 CITY GARAGE LABORIOVERHEAD - AUG, 202 $561.92 CITY GARAGE VEH PARTS PURCHASED - JUL $193.93 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - JULY, $151.54 TREASURER PETTY CASH VEHICLE TAG $44.50 UNIFIRST HOLDINGS LP UNIFORM SERVICE $30.40 UNITED FORD SOUTH, LLC 2020 FORD F150 $43,528.00 E Claims List - 8/18/2020 Fund Vendor Name Payable Description Payment Amount 01 GENERAL VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN ENGINEERING -Total $44,590.31 ASSOCIATION OF PUBLIC TREASURERS OF RENEWAL FEE $199.00 CITY GARAGE LABOR/OVERHEAD - AUG, 202 $74.83 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - JULY, $11.94 JPMORGAN CHASE BANK GFOA -FEE $177.00 JPMORGAN CHASE BANK GFOA- TRAINING $220.00 JPMORGAN CHASE BANK HOT LOT - PARKING $5.00 UNIFIRST HOLDINGS LP SHIRTS $45.45 GEN FINANCE -Total $733.22 INCOG LEGISLATIVE CONSORTIUM $1,628.75 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $60.00 MAILROOM FINANCE INC POSTAGE $1,000.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $140.53 SUMNERONE INC (UPSTAIRS) COPIER SERVICE $577.55 TULSA COUNTY CLERK TULSA COUNTY FILINGS $62.00 VERIZON WIRELESS WIRELESS CONNECTION $43.85 GEN GENERAL GOVERNMENT -Total $3,512.68 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $36.47 GEN HISTORICAL MUSEUM -Total $36.47 AMERICANCHECKED, INC ATTN: BILLING BACKGROUND CHECKS $918.75 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $41.44 JPMORGAN CHASE BANK OK ADVERT - ADVERT $700.00 STRATEGIC GOVERNMENT RESOURCES, RED FLAG TRAINING MODULE $760.00 INC GEN HUMAN RESOURCES -Total $2,420.18 AMERICAN ELECTRIC POWER POLE ATTACHMENT FEE $448.80 CHARLES JASON WAUGH IT- COMMUNITY ROOM $3,298.00 PROJECT CITY GARAGE LABOR/OVERHEAD - AUG, 202 $80.00 JPMORGAN CHASE BANK COX - INTERNET $1,539.00 JPMORGAN CHASE BANK EPSON - PROJECTOR $1,632.67 VERIZON WIRELESS WIRELESS CONNECTION $200.05 GEN INFORMATION TECH -Total $7,198.52 CITY GARAGE LABOR/OVERHEAD - AUG, 202 $87.25 CITY GARAGE VEH PARTS PURCHASED - JUL $17.44 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - JULY, $19.83 GEN MANAGERIAL -Total $124.52 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - JULY $39.05 CITY GARAGE LABOR /OVERHEAD - AUG, 202 $1,155.33 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - JULY, $424.52 3 Claims List_- 8/18/2020 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK ALL MAINT- SUPPLIES $58.13 JPMORGAN CHASE BANK CORNERSTONE -PARTS $31.98 JPMORGAN CHASE BANK LOCKE -LIGHT BULBS $163.32 JPMORGAN CHASE BANK LOWES -PARTS $14,48 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $34.12 ROGERS COUNTY RURAL WATER PARK WATER SERVICE $331.50 DISTRICT ATWOODS- HAMMERS $35.98 THE ADT SECURITY CORPORATION PARKS OFFICES SECURITY SY $78.38 UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $99.72 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN PARKS -Total P &K- REFUND $2,470.54 JPMORGAN CHASE BANK APCO - TRAINING $1,317.00 JPMORGAN CHASE BANK LANGUAGE LINE -SVCS $215.99 JPMORGAN CHASE BANK LOCKE- REPAIRS $20.51 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $180.88 GEN POLICE COMMUNICATIONS -Total MONTHLY LANDSCAPE $1,734.38 JPMORGAN CHASE BANK GALLS - REFUND ($108.91) GEN POLICE SERVICES -Total ($108,91) BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - JULY $423.84 CITY GARAGE LABOR/OVERHEAD - AUG, 202 $3,604.75 CITY GARAGE VEH PARTS PURCHASED - JUL $410.75 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - JULY, $993.59 JPMORGAN CHASE BANK 3PS MFG -PARTS $510.00 JPMORGAN CHASE BANK ACADEMY - UNIFORM $39,98 JPMORGAN CHASE BANK ATWOODS- HAMMERS $35.98 JPMORGAN CHASE BANK ATWOODS -TAKES $45.95 JPMORGAN CHASE BANK NEW HOLLAND- REPAIR $1,765.91 JPMORGAN CHASE BANK P &K- CHAINSAW $509.99 JPMORGAN CHASE BANK P &K- REFUND ($10.40) JPMORGAN CHASE BANK STEWART MARTIN- REPAIR $724.40 JPMORGAN CHASE BANK TIMMONS -FUEL $1,427.48 SPIRIT LANDSCAPE MANAGEMENT LLC 96TH ST LANDSCAPE $216.25 SPIRIT LANDSCAPE MANAGEMENT LLC MAIN STREET LANDSCAPE -1 $410.00 SPIRIT LANDSCAPE MANAGEMENT LLC MONTHLY LANDSCAPE $216.25 SPIRIT LANDSCAPE MANAGEMENT LLC MONTHLY LANDSCAPE $410.00 MAINTEN UNIFIRST HOLDINGS LP UNIFORM SERVICE $112.04 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN STORMWATER -Total $11,926,78 918 CONSTRUCTION LLC STAIN & SEAL 5 DOORS OC B $1,300.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - JULY $55.57 4 Claims List - 8/18/2020 Fund Vendor Name Payable Description Payment Amount 01 GENERAL CITY GARAGE LABOR/OVERHEAD - AUG, 202 $569.50 CITY GARAGE VEH PARTS PURCHASED - JUL $29.09 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - JULY, $31.05 JPMORGAN CHASE BANK COX - INTERNET $69.95 JPMORGAN CHASE BANK LOCKE -PARTS $25.95 JPMORGAN CHASE BANK LOCKE- REPAIR $25.16 JPMORGAN CHASE BANK LOWES -PARTS $30.92 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $0.88 JPMORGAN CHASE BANK ZEROREZ- CLEANING $1,010.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL $23.60 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN SUPPORT SERVICES • Total $3,211,68 AEP /PSO STREET LIGHTS $9.00 TREASURER PETTY CASH CC REFUND -CROSS $50.00 TREASURER PETTY CASH CC REFUND -JONES $50.00 TREASURER PETTY CASH CC REFUND - SHULANBERGE $50.00 TREASURER PETTY CASH CC REFUND - SWINFORD $100.00 GENERAL •Total $259.00 GENERAL -Total $108,218.25 20 AMBULANCE SERVICE CITY GARAGE LABORIOVERHEAD - AUG, 202 $1,078.08 CITY GARAGE VEH PARTS PURCHASED - JUL $19.63 EMS TECHNOLOGY SOLUTIONS, LLC FEE $6,384.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - JULY, $1,337.24 JPMORGAN CHASE BANK CAPITAL WASTE- DISPOSA $320.00 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES $1,236.66 JPMORGAN CHASE BANK LIFE ASSIST - SUPPLIES $426.30 JPMORGAN CHASE BANK LODGING EXPENSE $202.33 JPMORGAN CHASE BANK NATL REG EMT - TRAINING $125.00 JPMORGAN CHASE BANK TRAVEL EXPENSE $56.92 MEDICLAIMS INC BILLING SERVICES $12,401.76 VERIZON WIRELESS WIRELESS CONNECTION $40.01 ZOLL MEDICAL CORP AUTO PULSESNENTILATORS /X $8,467.44 AMBULANCE -Total $32,095.37 AMBULANCE SERVICE -Total $32,095.37 21 E -911 AT &T MO SVC T -1 CIRCUITS RADIO $1,011.06 MOTOROLA SOLUTIONS, INC MO PYMT SERVICE ASTRO SYS $2,388.74 E911 COMMUNICATIONS -Total $3,399.80 E -911 -Total $3,399.80 25 HOTEL TAX JPMORGAN CHASE BANK GREAT SOUTHERN -FEE $750.00 JPMORGAN CHASE BANK NEARMAP- SERVICES $5,500.00 5 Fund Claims List - 8/18/2020 Vendor Name Payable Description Payment Amount 25 HOTEL TAX JPMORGAN CHASE BANK WEIHAAS -MAINT FEE $600.00 HOTEL TAX ECON DEV -Total $6,850.00 CITY GARAGE LABOR /OVERHEAD - AUG, 202 $250.08 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - JULY, $26.36 STRONG NEIGHBORHOODS -Total $276.44 HOTEL TAX - Total $7,126.44 27 STORMWATER MANAGEMENT MESHEK 8, ASSOCIATES, P.L.C. ENGINEERING SERVICES - EL $646.40 ELM CREEK DRAINAGE -Total LABORIOVERHEAD -AUG, 202 $646.40 BENCHMARK SURVEYING & LAND TOPOGRAPHIC SURVEY $1,400.00 SERVICES FUELMAN EXPENSES - JULY, $1,911.66 ENVISION CIVIL CONTRACTORS LLC HDPE STORM DRAIN PIPE $20,232.25 INCOG ANNUAL FEE $4,250.00 JPMORGAN CHASE BANK ATWOODS -TRASH BAGS $44.97 JPMORGAN CHASE BANK CORE &MAIN -PIPE $458.00 JPMORGAN CHASE BANK CORE &MAIN - SUPPLIES $172.10 JPMORGAN CHASE BANK CORNERSTONE - SEALER $10.43 JPMORGAN CHASE BANK J QUINTON- REPAIR $225.00 JPMORGAN CHASE BANK MAXWELL -TOOLS $42.89 LOT MAINTENANCE OF OKLAHOMA, INC. MOWING $6,932.00 LOT MAINTENANCE OF OKLAHOMA, INC. MOWING7rRIMMING $823.02 LOT MAINTENANCE OF OKLAHOMA, INC. SERVICE $823.02 UNIFIRST HOLDINGS LP UNIFORM SERVICE $11.98 VERIZON WIRELESS WIRELESS CONNECTION $40.01 STORMWATER - STORMWATER -Total $35,465.67 STORMWATER MANAGEMENT -Total $36,112.07 34 VISION TAX CROSSLAND HEAVY CONTRACTORS CONSTRUCTION SVCS $776,190.15 VSN RECAP 129TH TO 169 -Total $776,190.15 MADISON INVESTMENTS IV ROW /EASEMENT ACQUISITION $19,475.00 MESHEK & ASSOCIATES, P.L.C. SERVICE $3,500.00 VSN RECAP 96TH1119.129TH -Total $22,975.00 TULSA COUNTY CLERK TULSA COUNTY FILINGS $24.00 VSN RECAP GARNETT TO 129 -Total $24.00 TULSA COUNTY CLERK TULSA COUNTY FILINGS $22.00 VSN RECAP MINGO TO GARNET -Total $22.00 VISION TAX -Total $799,211.15 37 SALES TAX FIRE BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES -JULY $28.45 CITY GARAGE LABORIOVERHEAD -AUG, 202 $3,229.75 CITY GARAGE VEH PARTS PURCHASED - JUL $480.99 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - JULY, $1,911.66 JARROD LINTHICUM TUITION REIMBURSEMENT $1,149.75 Claims List - 8/18/2020 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK ACADEMY - UNIFORMS $69.99 JPMORGAN CHASE BANK ADVANCE AUTO -FLOOR OR $6.42 JPMORGAN CHASE BANK ATWOODS -TOOLS $9,99 JPMORGAN CHASE BANK CLARION - SUPPLIES $155.35 JPMORGAN CHASE BANK CORNERSTONE -POART $19.58 JPMORGAN CHASE BANK CORNERSTONE - REPAIRS $4.69 JPMORGAN CHASE BANK EMER MED- UNIFORM $953.52 JPMORGAN CHASE BANK EMTEC -PEST CONTROL $395.00 JPMORGAN CHASE BANK EQUIP ONE - REPAIR $189.95 JPMORGAN CHASE BANK FEDEX- SHIPPING $13.10 JPMORGAN CHASE BANK HOME DEPOT -TV MOUNT $7.36 JPMORGAN CHASE BANK LOCKE- LIGHTING $262.99 JPMORGAN CHASE BANK LOCKE- MATERIALS $4,080.54 JPMORGAN CHASE BANK LOWES- SUPPLIES $3.96 JPMORGAN CHASE BANK MEETING EXPENSE $80.60 JPMORGAN CHASE BANK MINERVA- UNIFORM $900.00 JPMORGAN CHASE BANK MYDER- TESTING $1,825.00 JPMORGAN CHASE BANK NAFECO- UNIFORM $2,197.54 JPMORGAN CHASE BANK PSN -FEE $2,97 JPMORGAN CHASE BANK REEBOK -SHOES $141.94 JPMORGAN CHASE BANK SAMS- SUPPLIES $151.70 JPMORGAN CHASE BANK SAV ON- BUSINESS CARDS $390.00 JPMORGAN CHASE BANK STANDARD SPLY- BLADES $55.47 JPMORGAN CHASE BANK SUMNERONE -LEASE $160.27 JPMORGAN CHASE BANK WALGREENS- SUPPLIES $15.98 JPMORGAN CHASE BANK WASH CO RWD -WATER $108.10 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $332.75 VERIZON WIRELESS WIRELESS CONNECTION $1,047.94 SALES TAX FUND -FIRE -Total $20,383.30 SALES TAX FIRE - Total $20,383.30 38 SALES TAX POLICE BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - JULY $8.82 CITY GARAGE LABOR/OVERHEAD -AUG, 202 $10,936.58 CITY GARAGE VEH PARTS PURCHASED - JUL $5,927.53 DIG] SECURITY SYSTEMS DIGITICKET ANNUAL FEE $8,870.40 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - JULY, $6,487.21 JPMORGAN CHASE BANK AMAZON- REFUND ($17.85) JPMORGAN CHASE BANK AMAZON- SUPPLIES $678.25 JPMORGAN CHASE BANK AMER WASTE- RENTAL $108.95 JPMORGAN CHASE BANK AT YR SVC- RENTAL $365.00 JPMORGAN CHASE BANK BONE FROG - SUPPLIES $4,080.00 JPMORGAN CHASE BANK DECKERS - REFUND ($14.27) VA Claims_ List - 8/18/2020 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE JPMORGAN CHASE BANK GALLS - UNIFORM $85.83 JPMORGAN CHASE BANK JG UNIFORMS- UNIFORM $141.13 JPMORGAN CHASE BANK LOWES -PARTS $30.66 JPMORGAN CHASE BANK LOWES- SUPPLIES $5,98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $58.90 JPMORGAN CHASE BANK OK NEWS -SUB FEE $52.00 JPMORGAN CHASE BANK OREILLY- SUPPLIES $52.18 JPMORGAN CHASE BANK REEVES - UNIFORM $27,95 JPMORGAN CHASE BANK SOUTHWEST- AIRFARE $167.96 JPMORGAN CHASE BANK THOMSON WEST -CLEAR $396.78 JPMORGAN CHASE BANK VAN METER - TRAINING $320.00 JPMORGAN CHASE BANK VET TACT - TRAINING $525.00 JPMORGAN CHASE BANK WATERSTONE- CLEANING $1,125.35 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $224.21 VERIZON WIRELESS WIRELESS CONNECTION $1,222.17 SALES TAX FUND- POLICE -Total $41,866.72 SALES TAX POLICE -Total $41,866.72 39 SALES TAX STREETS AEP IPSO STREET LIGHTS $5,863.16 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - JULY $259.81 CITY GARAGE LABOR/OVERHEAD -AUG, 202 $3,562.75 CITY GARAGE VEH PARTS PURCHASED - JUL $986.62 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - JULY, $1,225.12 JET TRUCKING, LLC DIRT $75.00 JPMORGAN CHASE BANK AMERIFLEX- REPAIR $23.55 JPMORGAN CHASE BANK AMERIFLEX -TOOLS $20.60 JPMORGAN CHASE BANK ANCHOR STONE -ROCK $626.88 JPMORGAN CHASE BANK ATWOODS- HAMMER $22.47 JPMORGAN CHASE BANK BERGKAMP -PARTS $279.62 JPMORGAN CHASE BANK BROWN CO -SAW BLADE $195.00 JPMORGAN CHASE BANK BROWN FARMS -SOD $66.00 JPMORGAN CHASE BANK BUMP2BUMP -RELAY $14.18 JPMORGAN CHASE BANK CORNERSTONE -KEYS $9,47 JPMORGAN CHASE BANK CRAFCO -FIBER PATCH $125.00 JPMORGAN CHASE BANK DUNHAMS- ASPHALT $2,130.47 JPMORGAN CHASE BANK FASTENAL -BOLTS $37.26 JPMORGAN CHASE BANK HOME DEPOT -BROOM $27.97 JPMORGAN CHASE BANK HOME DEPOT - LUMBER $108.96 JPMORGAN CHASE BANK HOME DEPOT -PAINT $78.46 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $98.00 JPMORGAN CHASE BANK LOWES -BOLTS $14,76 JPMORGAN CHASE BANK LOWES- BUCKET $22.92 0 Claims List - 8/18/2020 Fund Vendor Name Payable Description Payment Amount 39 SALES TAX STREETS JPMORGAN CHASE BANK LOWES- CONCRETE $3.45 JPMORGAN CHASE BANK LOWES -DRILL BITS $9,98 JPMORGAN CHASE BANK LOWES -FORM BOARDS $42.25 JPMORGAN CHASE BANK LOWES- LUMBER $45.44 JPMORGAN CHASE BANK LOWES -MOTOR $364.40 JPMORGAN CHASE BANK LOWES -PAINT $9.96 JPMORGAN CHASE BANK LOWES - SEALANT $12.98 JPMORGAN CHASE BANK LOWES- SUPPLIES $182.31 JPMORGAN CHASE BANK LOWES -TOOLS $105.88 JPMORGAN CHASE BANK MAXWELL -PUMP $323.28 JPMORGAN CHASE BANK MAXWELL -TOOLS $42.89 JPMORGAN CHASE BANK OREILLY- STRAPS $10.99 JPMORGAN CHASE BANK OZARK- STAKES $24.00 JPMORGAN CHASE BANK RED WING -BOOTS $143,99 JPMORGAN CHASE BANK SHELTON- CONCRETE $5,132.00 JPMORGAN CHASE BANK SPI BLDG - BANDING $231.42 JPMORGAN CHASE BANK TWIN CITIES - CONCRETE $925.00 JPMORGAN CHASE BANK VANCE BROS -TACK $146.40 PINKLEY SALES REPAIR $200.00 TULSA COUNTY HIGHWAY CONSTRUCTION CONSTRUCTION SIGNS $705.60 TULSA COUNTY HIGHWAY CONSTRUCTION NEIGHBORHOOD SIGN $2,361.60 TULSA COUNTY HIGHWAY CONSTRUCTION ROAD MAINTENANCE $1,515.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $307.58 VERDIGRIS VALLEY ELECTRIC COOP CHAMPION STREET LIGHT $74.91 VERDIGRIS VALLEY ELECTRIC COOP SECURITY LIGHT $6.06 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WILLIAM WALKINGSTICK TUITION REIMBURSEMENT - S $787.85 SALES TAX FUND- STREETS -Total $29,669.27 SALES TAX STREETS - Total $29,669.27 40 CAPITAL IMPROVEMENTS DEWBERRY ENGINEERS, INC SERVICE $2,170.00 Cl - GARN W ID 96TH -106TH - Total $2,170.00 TERRACON CONSULTANTS INC SLOPE STABILITY ANALYSIS $2,450.00 CIP SPORTS PARK DET POND -Total $2,450.00 CAPITAL IMPROVEMENTS -Total $4,620.00 70 CITY GARAGE FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - JULY, $16.81 JPMORGAN CHASE BANK BUMP213UMP -PARTS $627.56 JPMORGAN CHASE BANK HARBOR FREIGHT - SUPPLI $389.98 JPMORGAN CHASE BANK HESSELBEIN -TIRE $76.35 JPMORGAN CHASE BANK HESSELBEIN -TIRES $571.40 JPMORGAN CHASE BANK JIM GLOVER -PARTS $36.88 JPMORGAN CHASE BANK JIM NORTON -PARTS $7129 E Claims List - 8/1812020 Fund Vendor Name Payable Description Payment Amount 70 CITY GARAGE JPMORGAN CHASE BANK KA -COMM -PARTS $775.71 JPMORGAN CHASE BANK MATTHEWS FORD - REPAIR $1,687.21 JPMORGAN CHASE BANK OCT EQUIP -PARTS $43.32 JPMORGAN CHASE BANK OREILLY -PARTS $1,327.45 JPMORGAN CHASE BANK OREILLY - SUPPLIES $32.94 JPMORGAN CHASE BANK TAKE TEN TIRE -PARTS $3,400.40 JPMORGAN CHASE BANK VERMEER -PARTS $101.66 JPMORGAN CHASE BANK YELLOWHOUSE -PARTS $1,576.05 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $91.52 TREASURER PETTY CASH REPLACEMENT TAG $9.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL $55.26 CITY GARAGE -Total $10,890.79 CITY GARAGE -Total $10,890.79 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS' COMP CLAIMS $3,276.05 UNITED SAFETY & CLAIMS INC UNITED SAFETY CLAIMS $1,658.33 WORKERS' COMP SELF -INS -Total $4,934.38 WORKERS' COMP SELF -INS -Total $4,934.38 77 GENERAL LIABILITY - PROPERT DAVID L. WEATHERFORD ROSS V. CITY OF OWASSO $1,330.50 MANNFORD AUTO COLLISION TORT CLAIM $1,782.00 SHARON L FRAZIER TORT CLAIM $313.49 GEN LIAB -PROP SELF INS -Total $3,425.99 GENERAL LIABILITY - PROPERT - Total $3,425.99 City Grand Total $1,101,953.53 10 i� RFALPoOge . .0 Rar RFnL tommunlry TO: The Honorable Mayor and City Council FROM: Juliann M. Stevens City Clerk SUBJECT: Board and Commission Appointments DATE: August 14,2020 BACKGROUND: Pursuant to authority contained in Article 2, Section 2 -4, subsection (e) of the Charter of the City of Owasso, the City Council has established ordinances that provide, generally, for the Mayor to appoint members to various boards, commissions, trusts, and committees; such appointments are subject to confirmation by the City Council. Additionally, the Council has established the same procedure, by precedent, for those appointments not specifically addressed by ordinance. In order to continue citizen participation on the various boards and committees, discussion occurred during the August work session regarding vacancies on the Audit Committee and Planning Commission. It is, therefore, the purpose of this memorandum to recommend for Council confirmation the following appointments to the positions as indicated: AUDIT COMMITTEE: Nick Sokolosky, Seat 5, Banker- term expires June 30, 2022 PLANNING COMMISSION: Abhijeet Utturkar- to fill remainder of term expires June 30, 2021 PFAL PoOple�PFALC [M�flM �Ity TO: The Honorable Mayor and City Council FROM: Josh Quigley Manager of the Owasso Community Center SUBJECT: Pelivan Transit Agreement Renewal DATE: August 14, 2020 BACKGROUND: Pelivan Transit is a demand - response transportation service operated by the Grand Gateway Economic Development Association. Pelivan Transit is a non - profit organization, operating primarily on funding from government and corporate entities, including federal and state grants. Pelivan Transit focuses on providing transportation to individuals who do not consistently have a private means of transportation. Now in its twelfth year of operation in Owasso, the program has developed a stable and growing customer base. Demand and ridership has increased each year since the program's inception. Pelivan Transit began its Owasso operations in December 2007, following City Council action to approve a one -year agreement for transportation services between the City of Owasso and Grand Gateway in the amount of $41,975. Following a surge in the price of fuel, the City's contribution increased in the second year of operation to $49,393. The City's contribution remained the same for the third and fourth year of operation as Grand Gateway continued to receive additional state and federal grant funding. The FY 2013 request was $49,393, and the requests for FY 2014 through FY 2020 were $51,000. For the FY 2021, Pelivan Transit is again requesting $51,000 from the City of Owasso to cover the local match, 19% of the total operating budget. These funds were included in the City's annual budget. RECOMMENDATION: Staff recommends approval of the Purchase of Service Agreement between the City of Owasso and Grand Gateway Economic Development Association (Pelivan Transit) of Big Cabin, Oklahoma, in the amount of $51,000, and authorization to execute the agreement. ATTACHMENT: Proposed Pelivan Transit Purchase of Service Agreement (918) 78ZI.5793 Ic?11 Ca %way Fax: (9 18) 7835786 Economic Development Assoclafion Warren Lehr, City Manager City of Owasso P.O. Box 180 Owasso, OK. 74055 Dear Mr. Lehr: May 26,2020 This is to notify you in writing that Grand Gateway E,D.A.IPelivan Transit is requesting budget funding for FY- 2021 for demand response public transportation for the City of Owasso. Attached is a detailed FY -2020 budget report for your review. Listed below is the ridership data for the City of Owasso for the Monday through Saturday demand - response transportation services: DEMAND RESPONSE FY -13 FY -14 FY -15 FY -16 FY -17 FY Passen erTri s 12,363 10,247 11,583 11,208 10E1derlyTri s 4679 5,616 6138 3395 7,330 6,8Disabled a Tri s 5,019 5,248 4209 1597 4372 5,570, We are requesting $51,000 for required local match funding for the support of Capital, Administration and Operational costs of a three (3) vehicle operation to the City of Owasso for FY -21. The total budget for FY -2021 is $265,550 and the requested local match from the City of Owasso is 19% of this amount. We have secured $240,550 through federal, state and other local grants for this valuable service. Please let us know if you are interested in discussing this possibility. We have not requested any local match for vehicle procurement since the inception of this service to Owasso began. Our only concern continues to be growing demand and popularity of this successful program for the citizens of Owasso. It would be easy to operate a four vehicle service and extend hours daily and offer weekend transit services as well. If the City of Owasso decides to expand these services, then let us know and we will prepare a budget estimate for additional services for future planning needs. I am available to clarify any budget information and can certainly attend any meetings, if needed. If the requested amount is granted, then please execute the enclosed copies of the Purchase of Service Agreement and return to us for Ed's signature. We will return a completed contract for your files. If there are any changed, then please contact me for the adjustments accordingly. It is a pleasure to serve the Owasso area residents in their transportation needs. Sincerely, MacGea Keny Pelivan Transit Director 19181783.5793 rand Gateway F= (918) 783.5786 Economic Development Association Purchase of Service Agreement This agreement establishes a Purchase of Service Agreement made and entered into on the day of 2020, between the City of Owasso and Grand Gateway Economic Development Association/PELIVAN TRANSIT regarding the financial assistance to the Association for the operation of a demand- response Public Transportation System operated by Pelivan Transit for FY -2021. Whereas, the City of Owasso and area business leaders have identified certain community needs and set certain goals for the economic development of the community. Whereas, there is a need to implement programs for the City of Owasso to meet a need to provide services to attract and serve the elderly and retirees in order to become a more desirable retirement community, as well as providing a much needed service to all citizens of the community; Whereas, the Grand Gateway Economic Development Association is operating a Transportation Program established under the Oklahoma Department of Transportation Section 5311 Transportation Program which will provide public transportation for the citizens of Owasso and has requested the City to assist in financing this program. Whereas, the City of Owasso will provide $51,000 to the Association for Grand Gateway's service in providing public transportation to the citizens of Owasso, Oklahoma. Payments may be rendered in ten (10) monthly payments of $5,100 or a lump sum payment payable to Grand Gateway E.D.A./Pelivan Transit, P.O. Drawer B, Big Cabin, OK 74332. Grand Gateway/Pelivan Transit will provide ridership totals for the previous month based on actual ridership with each monthly billing. Whereas, Grand Gateway's Pelivan Transit will assign three (3) vehicles with drivers, and one (1) dispatcher for the City of Owasso located at the Pelivan Transit headquarters in Big Cabin, Oklahoma for the transportation needs of the citizens of Owasso and the surrounding area commencing October 1, 2020 through September 30, 2021 (FY -2021) to operate the demand - response city /rural/variable distance routes from 8:00 a.m. to 4:00 p.m. Monday through Friday with the exception of Holiday's as listed below: New Years Day Labor Day Martin Luther King, Jr. Day Veterans Day Memorial Day Thanksgiving Day (two days) Independence Day Christmas Day (two days) Pelivan Safety Training Day FEDERAUSTATE ASSISTANCE: The Pelivan Transit _CONTRACTOR and the City of Owasso are particularly advised that the execution and continuance of the AGREEMENT is contingent upon receipt of financial assistance from the Federal and State levels. This AGREEMENT will terminate if the Federal funding is discontinued. The State assumes no responsibility to fund this program if there is a failure of Federal Funding. CONTINUING LOCAL ASSISTANCE: This AGREEMENT is for the period indicated above and is subject to early renewal by the governing body of the City of Owasso. INSURANCE: Grand Gateway Economic Development Association, d/b /a Pelivan Transit, shall maintain liability insurance on all vehicles covered by this AGREEMENT with limits of liability in the amount of Five Million and no /100 dollars ($5,000,000.) for any number of claims arising out of a single occurrence or accident, and shall provide proof of coverage to the City of Owasso when requested. Whereas, the terms of this letter of agreement may be changed only through mutual agreement by both parties. Edward J. Crone, Executive Dir. Grand Gateway E.D.A P.O. Drawer B Big Cabin, OK. 74332 Notary: Signed before me this day of .2020 Kendra McGeady, Pelivan Transit Director 918.244.7704 Warren Lehr, City Manager City of Owasso P.O. Box 180 Owasso, OK 74055 Notary: Signed before me this day of .2020 5311 Projects FY 2021 PELIVAN SUMMARY OF CITIES Rides FY -21 Pass % Est[ miles CAPITAL Mileage % ADMINISTRATION Director Salary Administrative Salaries Bookkeeper Salaries Fringe,total 62% Audit (Transit) Legal Service Travel, Administrative Advertising Subscriptions /Membership Fee Training Program Office furnishings Indirect Cast 30% Drug Testing TOTAL Federal 80% Local 20% OPERATIONAL Route Supr. Salaries Dispatcher Salary Operations Clerk Drivers Salary Maint Mgr /Mechanic Mechanic Salary Fringe, total Travel, operational Vehicle Insurance Insurance, other Office /Garage Space Supplies Telephone Utilities Printing Postage 60% O WASSO Actual 12,395 6% 70,907 7% $7,000.00 $6,550.00 $1,000.00 $8,800.00 $0.00 $0.00 $350.00 $550.00 $1,100.00 $150.00 $250.00 $7,050.00 $32,550.00 $26,050.00 $6,500.00 $0.00 $17,500.00 $300.00 $56,500.00 $3,550.00 $2,100.00 $48,000.00 $1,200.00 $1,250.00 $0.00 $0.00 $0.00 $2,700.00 $950.00 $0.00 $0.00 %Total L.M. Met 100% $0.00 Contract City Request $51,000.00 City Funded 51000 Cost per passenger $22.15 Cost per mile $3.61 s� HEAL... REAL- a., HFAI COmmvnlly TO: The Honorable Mayor and City Council FROM: Larry Escalanto General Services Superintendent SUBJECT: Crack Sealer Purchase DATE: August 14, 2020 BACKGROUND: The Streets Division is responsible for the maintenance of 302.7 miles of road. One of the top recommended preventive maintenance measures is to seal cracks that form in the pavement. Over the past several years, the Streets Division has explored the use of a crack sealant machine, including the rental of several units. Sealing cracks can prolong the life of a road for three (3) to seven (7) years. The Streets Division's goal is to assess streets annually to initiate a crack sealing program. Cracks are inevitable and are going to develop as pavement continues to oxidize and deteriorate. EQUIPMENT DESCRIPTION: Staff is proposing to purchase a CRAFCO SS60 Diesel Melfer Trailer Unit. This piece equipment will include a 60- gallon skid mounted, double boiler diesel melter. The unit is attached to single axle 3" pintle hitch trailer, with overnight heater, strobe light kit, and fifteen -foot electric hose with puck style head. FUNDING: Funding for a crack sealer is included in the FY 2020 -2021 Street Division budget. Staff previously consulted the City Attorney and a review of City Ordinance Section 7 -105.6 related to bidding. It has been determined that the Housfon- Galveston Area Council (HGAC) Buy Program meets the requirements of the City of Owasso purchasing procedures. RECOMMENDATION: Staff recommends authorization to purchase a CRAFCO SS60 Diesel Melter Trailer Unit, utilizing the Houston-Galveston Area Council Buy Program #SM10 -18, from CRAFCO Inc., of Tulsa, Oklahoma, in the amount of $42,362.83. ATTACHMENT: CRAFCO Incorporated Quote INC AN ERGON Ei COMPANY 6165 W. Detroit St. Chandler, AZ 85226 (602) 276 -0406 (800) 528 -8242 FAX: (480) 940 -0313 Quote To: Account Code: 921363 CITY OF OWASSO - OK TERRY RIDGEWAY PO BOX 180 OWASSO, OK 74055 US Mobile: Phone: 918 - 272 -4959 Fax: Email: Project Title: Bid Date: Bid Number: Project Start Date: Ship Before: Quote Effective Dates: 8/14/2020 TO 9/14/2020 QUOTE # BBBQ39632 Date Quoted 8/14/2020 EXPIRATION DATE 9/14/2020 Ship To: Account Code: 921363 PO BOX 180 OWASSO, OK 74055 US TERRY RIDGEWAY 918 - 272 -4959 Terms: F.O.B.: Ship Via: Sales Group: Quoted By: Sales Office: net 30 PPD -SET AMOUNT SEE NOTES Truck /Common Carrier Zach Burkey 261- Zach Burkey Estimated Time to Ship After Receipt of Order: Quoted at time of order Customer: CITY OF OWASSO - OK Quote Number BBBQ39632 Project Title: Date 08 -14 -20 SALES TAX EXEMPT CERTIFICATE MUST BE PROVIDED AT THE TIME OF ORDER OR SALES TAX WILL BE ADDED TO YOUR ORDER Part # Description 46950 -HGAC SUPERSHOT 60 DIESEL 20014 -HGAC 3" PINTLE HITCH 24183 -HGAC SEVEN PIN ROUND EA CONNECTION 24095K -HGAC STROBE LIGHT KIT INSTALLED 2419OK -HGAC OVERNIGHT HEATER 26058 -HGAC 10# FIRE EXTINGUISHER EA (MUST ORDER 26059 TO $273.6000 MOUNT) 26059 -HGAC FIRE EXTINGUISHER BRACKET 26119 -HGAC 3/8" SAFETY HOOK W/ LATCH EA (2 REQUIRED) 437000 freight Unit Qty. Quote Price Ext. Price EA 1 $39,960.0000 $39,960.0000 EA 1 $114.2400 $114.2400 EA 1 $54.9900 $54.9900 EA 1 $273.6000 $273.6000 EA 1 $288.0000 $288.0000 EA 1 $192.0000 $192.0000 EA 1 $76.0000 $76.0000 EA 2 $52.0000 $104.0000 ea 1 $1,300.0000 $1,300.0000 Sub Total $42,362.83 Sales Tax $0.00 COMMENTS: $42,362.83 Here is the quote you requested. Prcing per HGAC Contract SM10 -18.. Delivery & Training Included. Estimated lead time 4 -5 weeks. 08/14/20 09:04:03 We value your business. Page 1 of 2 1 of 2 NOTE: WARNING: Products on this quote may be labeled in accordance with California Proposition 65. California purchasers refer to http• / /crafco com /resources /Prop- 65.xlsx For Terms and Conditions of purchases go to: www.crafco.com /Terms- of- Sale.odf Quantities may be limited at Crafco's discretion. Pricing and availability are subject to change without notice. Pricing does not include applicable taxes. Tax exemption forms must be on file prior to invoicing. Unpaid sales tax will be reported to State and Local tax authorities. Extension is net after terms. FOB DEFINITIONS: CFR- Seller pays for the carriage of goods up to the named port of destination. CIF- Same as CFR with exception that the seller is required to obtain insurance for the goods while in transit to the named port of destination. CIP- Same as CPT with exception that the seller is required to obtain insurance for the goods while In transit. COL- Collect CPT- Seller pays for the carriage of the goods up to the named place of destination. DAF- Seller pays for transportation to the named place of delivery at the frontier. Rail or Road. DAP- Seller delivers when the goods are placed at the disposal of the buyer on the arriving means of transport ready for unloading at the named place of destination. DDP- Seller is responsible for delivering the goods to the named place in the country of the buyer, and pays all costs in bringing the goods to the destination including import duties and taxes. DDU- Seller delivers the goods to the buyer to the named place of destination in the contract of sale. DEQ- Same as DES, but the passing risk does not occur until the goods have been unloaded at the port of discharge. DES- Seller pays the same freight and insurance costs but the passing risk does not occur until the ship has arrived at the named port of destination and the goods made available for unloading to the buyer. DLB- Delivered, buyer pays. DLV- Delivered, seller pays. EXW- Seller makes the goods available at their premises, or at another named place. FAS- Seller delivers when the goods are placed alongside the buyer's vessel at the named port of destination. FCA- Seller delivers the goods, cleared for export, at a named place (possibly including the seller's own premises). FH- Free House. FOB- Seller bears all costs and risks up to the point the goods are loaded on board the vessel. PPA- Delivered; freight included. PPD- Delivered; freight separate. UN- Not free. Pavement Preservation Products Restocking Policy Crafco will only accept the return of products that have been authorized in writing in advance. To obtain authorization contact your customer service representative. A written authorization will be faxed or emailed to you. A copy of the RETURN AUTHORIZATION must accompany the material being returned. Not all products are returnable. Products that have a shelf life or are considered made to order or special order may not be returned. No used parts may be returned. All returns are subject to restocking charges. All products returned must be in the original packaging and be in good and salable condition. Crafco reserves the right to charge repackaging charges in addition to restocking charges. Restocking Charges PARTS ( *) 15% EQUIPMENT Non Returnable SEALANT ( *) 25% SILICONE Non Returnable GEOCOMPOSITES Non Returnable MASTIC ( *) 25% POLYPATCH ( *) 25% TECHCRETE ( *) 25% OTHER STANDARD INVENTORIED ITEMS ( *) 25% CUSTOMER IS RESPONSIBLE FOR ALL SHIPPING COSTS ON RETURNED MATERIALS. ( *) Not all purchases are returnable. Any part or product that is non - standard or obsolete is not returnable. Request information on the acceptability for returns for any specific product when ordering. 08/14/20 09:04:03 We value your business. Page 2 of 2 2of2 014-. - - FFAL enmmunhy TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: East 1061h Street North and North 145th East Avenue Intersection Improvements Recommendation for Contract Award DATE: August 14, 2020 BACKGROUND In 2017, the City of Owasso hired Poe & Associates, P.C, to prepare conceptual study and design plans for the East 106th Street North and North 145th East Avenue Intersection Improvements. The conceptual study recommended a fully urbanized intersection with 2 lanes in each direction, a dedicated left turn lane in each direction and a dedicated right turn lane in the south bound to west bound traffic and the east bound to south bound traffic. Design plans were completed and right -of -way acquisition commenced in 2018, followed by private utility relocation. In June 2020, private utilities were clear of the project and the project was prepared to bid. SOLICITATION OF BIDS: In June 2020, final bid documents were completed and the project advertised in accordance with state statutes on June 25 and July 2, 2020. A mandatory pre -bid meeting was held on July 14, 2020 and bids were opened on July 29, 2020, with a total of six contractors submitting bids. The results are as follows: D Timberwolf Excavating ➢ Diversified Civil Contractors, LLC ➢ Crossland Heavy - ➢ Sherwood Construction - ➢ Paragon Grade Line Construction - Engineering Estimate - $2,421,744.40 $2,795,335.00 $3,077,000.00 $3,152;824.00 $3,173,103.00 $3,614,645.18 $3,346,001.00 Timberwolf Excavating provided the lowest bid in the amount of $2,421,744.40, which is $900,000.00 under the engineering estimate. After reviewing the bid tabulation, staff found an error in their unit pricing. The contractor echoed the mistake once they saw the bid tabulation and requested release of their bid due to the mistake. The second low bidder has reviewed their bid and stated that they made no errors and stand by their bid. Diversified Civil Contractors, LLC's bid is $550,000.00 below the engineering estimate. Staff agrees that Timberwolf Excavating should be released of their bid, due to their error, and that consideration for award be focused on Diversified Civil Contractors, LLC. FUNDING: Funding for construction is included in the Capital Improvement Budget. RECOMMENDATION: Staff recommends awarding the construction bid to Diversified Civil Contractors, LLC, of Broken Arrow, Oklahoma, in the amount of $2,795,335.00 and authorization to execute the necessary documents. ATTACHMENTS: Timberwolf Excavating Request for Release Letter Location Map Agreement 17 Timber Wolf Excavating, LLC. ®, Ok 636 Brokelflllrrow ®klahoana 74 013 office; (918)355-7458 fax:(918)355 -8832 07/31/20 City of Owasso H. Dwayne Henderson, RE City Engineer Dear Dwayne: As you know, Timber Wolf Excavating, LLC (TWX) submitted a bid Wednesday for the project known as 106th Street North/145' East Place Intersection Widening. Shortly after bid submission, TWX received a call from you noting that TWX's bid was significantly lower than all other bidders and inquiring as to whether an error was made. After the conversation with you, TWX determined that when the bid was input into the bid form, a typographical error was made for the unit price on line item: 10 Dowel Jointed P.0 Concrete Pavement. Instead of inputting $111.50 into the bid form, TWX erroneously input 11.50. This resulted in a bid error in the amount of $1,206,500. The error was an excusable typographical error, and not an error in judgment by TWX. Due to the excusable typographical error made by TWX, and the fact that the contract has been yet awarded, Timber Wolf Excavating, LLC hereby withdraws its bid and respectfully requests that the City of Owasso discharge and exonerate its bid bond in the amount of 5 %, executed by TWX, as principal, and EMC, as surety. We sincerely appreciate the City of Owasso notifying TWX of this error. TWX looks forward to bidding on additional City of Owasso projects in the future and continuing our strong relationship. Thank you. �Jacn essop I ^� s' �E 0 0 N O N t\ O co O C O N y r aU+ W da r o 0 r 6 r v N Y � O N a+ o r SECTION 00300 AGREEMENT THIS AGREEMENT is dated as of the 18th day of Aueust, 2020 by and between City of Owasso (hereinafter called OWNER) and Diversified Civil Contractors, LLC (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. WORK CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: INTERSECTION WIDENING & RESURFACING OF 106TH STREET N. & N. 145TH E. AVENUE CITY OF OWASSO, OKLAHOMA The project for which the Work under the contract documents may be the whole or only a part, is described as follows: The intersection widening & resurfacing of E. 100 Street N. & N. 145th E. Avenue to a four (4) lane roadway with left and right turn lanes where applicable. Included in the project is a new traffic signal at the intersection, installation of storm sewers and water line installation. ARTICLE 2. ENGINEER The project has been assigned to the Project Manager or his/her duly authorized representative, who is hereinafter called ENGINEER and who will assume all duties and responsibilities and will have the rights and authority assigned to ENGINEER in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 3. CONTRACT TIME 3.1 The Work will be substantially completed within one hundred eighty (180) calendar days from the date of Notice to Proceed; and completed and ready for final payment in accordance with the General Conditions within two hundred ten (210) calendar days from the date of Notice to Proceed, which will be on or before 3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not substantially complete within the time specified in paragraph 3.1 above, plus any extensions thereof allowed in accordance with the General Conditions. They also recognize the delays, expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER One Thousand Dollars ($1000.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for substantial completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time specified in paragraph 3.1 for completion and readiness for final payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER One Thousand Dollars ($1000.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for completion and readiness for final payment. ARTICLE 4. CONTRACT PRICE 4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid. 4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that the determination of actual quantities and their classification is to be made by the OWNER at the time of application for payment. 4.3 Contract Amount is Two million, seven hundred ninety- five thousand, three hundred thirtv -five and No /100 dollars ($2.795.335.00) ARTICLE 5. PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment in accordance with the General Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications for Payment will be processed by OWNER as provided in the General Conditions. 5.1 Progress Payments. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTORSs Applications for Payment in accordance with the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during construction as provided below. All progress payments will be on the basis of the progress of the Work. 5.1.1 Progress payments shall not exceed an amount equal to 90 % of the WORK completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of the contract amount. 5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount, OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of the Contract Price, less such amounts as OWNER shall determine in accordance with the General Conditions, provided that OWNER has determined that satisfactory progress is being made, and upon approval by the Surety. 5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with the General Conditions, OWNER shall pay the Contract Price. ARTICLE 6. CONTRACTOR'S REPRESENTATIONS In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 6.1 CONTRACTOR has familiarized himself/herself with the nature and extent of Contract Documents, Work, locality, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that in any manner may affect cost, progress or performance of the Work. 6.2 CONTRACTOR has studied carefully all reports or explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except underground facilities) which have been identified in the Supplementary Conditions as provided in the General Conditions. Contractor accepts the determination set forth in the General Conditions of the extent of the "technical data" contained in such reports and drawings upon which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are not Contract Documents and may not be complete for Contractor's purposes. Contractor acknowledges that Owner and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to underground facilities at or continuous to the site. Contractor has obtained and carefully studied (or assume responsibility for having done so) all such additional supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by Contractor, and safety precautions and programs incident thereto. Contractor does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times and in accordance with the other terms and conditions of the Contract Documents. 6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests and studies of such reports and related data in addition to those referred to in paragraph 6.2 as (s)he deems necessary for the performance of the Work at the Contract price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents; and no additional examinations, investigations, tests, reports or similar data are or will be required by CONTRACTOR for such purposes. 6.4 CONTRACTOR has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports, studies or similar information or data in respect of said Underground Facilities are or will be required by CONTRACTOR in order to perform and furnish the Work at the Contract Price within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including the General Conditions. 6.5 CONTRACTOR has correlated the results of all such observations, examinations, investigations, tests, reports and data with the terms and conditions of the Contract Documents. 6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. 6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible for the workmanship, labor and materials used in the project for one (1) year after the project has been accepted by the OWNER. 6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials and other items necessary for the completion of the project. The OWNER has issued him a Certification of Tax - Exempt Project enclosed as Exhibit "C" of this Agreement. ARTICLE 7. CONTRACT DOCUMENTS The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the following: 7.1 This Agreement (pages 1 to 6 inclusive). 7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement. 7.3 Advertisement for Bids (Section 00100). 7.4 Requirements for Bidders (Section 00110). 7.5 Instructions to Bidders (Section 00120). 7.6 Bid (Section 00200). 7.7 Bid Bond (Section 00210). 7.8 Bid Affidavits (Section 00220). 7.9 Statement of Bidders Qualifications (Section 00230). 7.10 Certificate of Non - Discrimination (Section 00240). 7.11 Performance Bond (Section 00410). 7.12 Maintenance Bond (Section 00420). 7.13 Statutory payment Bond (Section 00430). 7.14 Notice of Award (Section 00510). 7.15 Notice to Proceed (Section 00520). 7.16 Change Order (Section 00600). 7.17 General Conditions (Section 00700). 7.18 Project Specifications (Section 00800). 7.19 Special Provisions (Section 00900). 7.20 Project Drawings, consisting of Sheets 1 to 77, inclusive, and Standard Drawings. 7.21 Addendum Numbers 1 to 3, inclusive. 7.22 Documentation submitted by CONTRACTOR prior to Notice of Award (pages _ to inclusive). 7.23 Any Modification, including Change Orders, duly delivered after execution of Agreement. There are no Contract Documents other than those listed above in this Article 7. The Contract Documents may only be altered, amended or repealed by a Modification (as defined in the General Conditions). ARTICLE 8. MISCELLANEOUS 8.1 Terms used in this Agreement which are defined in the General Conditions shall have the meanings indicated in the General Conditions. 8.2 No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law) and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 8.3 OWNER and CONTRACTOR each binds himself/herself, his/her partners, successors, assigns, and legal representatives to the other party hereto, his/her partners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. 8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and binding upon both parties even if a provision or part of the Contract Documents should be held void or unenforceable by law. IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate. One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All portions of the Contract Documents have been signed by OWNER and CONTRACTOR. This Agreement will be effective on August 18, 2020. OWNER: City of Owasso M B ill Bush, Mayor (SEAL) ATTEST: Juliann M. Stevens, City Clerk APPROVED TO FORM: Julie Lombardi, City Attorney CONTRACTOR: Diversified Civil Contractors, LLC Address for giving notice: Address for giving notice: 200 South Main Street Owasso, Oklahoma 74055 OPeople-RMLC CW-RaLUmm�]W TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Agreement for Engineering Services for FY 2020 -2021 Miscellaneous Stormwater and Erosion Control Engineering Projects DATE: August 14, 2020 BACKGROUND: For many years, the City of Owasso's rapid development has been monitored by the City Engineer's office. The City Engineer's office reviews plats for subdivisions and commercial properties throughout the City to make sure streets, storm water conveyance systems, and water and sewer lines are designed and constructed to City standards. Stormwater detention and erosion control are critical aspects of development within the City of Owasso. With the constantly changing regulations, an annual contract with a consulting firm specializing in Stormwater management was established in 2007 to review stormwater plans in order to protect the interests of the City. The consultant works on an "as needed" basis and charges are based on an hourly rate schedule. The City Engineer's office determines plans that can be reviewed "in- house" and those that need analysis by the expert consultant. Since 2007, a firm has been retained annually on a contractual basis to provide these services for the fiscal year. Engineering selection for these services has been quality based with emphasis on past performance. Meshek & Associates, LLC, performed these services in 2007, and from 2009 to present. The Benham Companies provided these services in 2008. With the expiration of the existing agreement, the annual contract to retain Meshek and Associates for the Miscellaneous Stormwater and Erosion Control Engineering Projects for FY 2020 -2021 is recommended for consideration. If approved, the expiration date will be June 30, 2021. FUNDING: Funding for engineering services has been allocated in the FY 2020 -2021 Stormwater Fund budget. RECOMMENDATION: Staff recommends approval of the Agreement for Engineering Services with Meshek & Associates, LLC of Tulsa, Oklahoma, in an amount not to exceed $50,000.00, and authorization to execute the agreement. ATTACHMENT: Agreement for Engineering Services — Miscellaneous Stormwater and Erosion Control AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS THIS AGREEMENT, made and entered into this 18th day of August, 2020 between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and Meshek & Associates, LLC, hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY intends to analyze various stormwater or erosion control issues for existing infrastructure, to review existing ordinances for possible revision, to provide stormwater reviews of development projects and to assist the City in general stormwater review or design services, hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT through the fiscal year 2020 -2021 Stormwater Management Budget; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A, SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D, COMPENSATION, and further described in Attachment E, BILLING RATE SHEET, which are attached hereto and incorporated by reference as part of this AGREEMENT. 5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F, SCHEDULE, attached hereto and incorporated by reference as part of this AGREEMENT. 6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a maruter consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All PAGE 1 OF 13 engineering work shall be performed by or under the supervision of Professional Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by CITY. Other than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S work product. LIMITATION OF RESPONSIBILITY. 7.1. ENGINEER shall not be responsible for construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. 7.2. The presence of ENGINEER's personnel at a construction site is for the purpose of providing to the CITY a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractor(s). 7.3. In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total PROJECT cost and /or execution. These conditions and cost /execution effects are not the responsibility of ENGINEER. 7.4. Record drawings will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. 7.5. ENGINEER's deliverables, including record drawings, are limited to the sealed and signed hard copies. Computer - generated drawing files furnished by ENGINEER are for CITY or others' convenience. Any conclusions or information derived or obtained from these files will be at user's sole risk. 8. OPINIONS OF COST AND SCHEDULE. 8.1. Since ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors', subcontractors', or vendors' methods of determining prices, or over competitive bidding or market conditions, ENGINEER'S cost estimates shall be made on the basis of qualifications and experience as a Professional Engineer. 8.2. Since ENGINEER has no control over the resources provided by others to meet construction contract schedules, ENGINEER'S forecast schedules shall PAGE 2 OF 13 be made on the basis of qualifications and experience as a Professional Engineer. 9. LIABILITY AND INDEMNIFICATION. 9.1. The ENGINEER shall indemnify and hold the CITY and the CITY's officers and employees harmless from and against damages, losses and judgments arising from claims by third parties, including reasonable attorneys' fees and expenses recoverable under applicable law, but only to the extent they are caused by the negligent acts or omissions of the ENGINEER, its employees and its consultants in the performance of professional services under this Agreement. The ENGINEER's duty to indemnify the CITY under this provision shall be limited to the available proceeds of insurance coverage. 9.2. ENGINEER shall not be liable to CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 10. CONTRACTOR INDEMNIFICATION AND CLAIMS. 10.1. CITY agrees to include in all construction contracts the provisions of Articles 7.1, and 7.2, and provisions providing contractor indemnification of CITY and ENGINEER for contractor's negligence. 10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER as additional insureds on the contractor's general liability insurance policy. 11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 12. INSURANCE. 12.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 12.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 12.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 12.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. PAGE 3 OF 13 12.1.4. Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $1,000,000. 12.2. ENGINEER shall furnish CITY updated certificates of insurance upon request at anytime throughout the duration of the contract. 13. OWNERSHIP AND REUSE OF DOCUMENTS. 13.1. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the CITY. 13.2. CITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at CITY'S risk. 14. TERMINATION OF AGREEMENT. 14.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 14.2. CITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for CITY'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to CITY. In the event of termination or suspension for CITY'S convenience, CITY shall pay ENGINEER for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, ENGINEER's contract price and schedule shall be equitably adjusted. 15. NOTICE. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To ENGINEER: Meshek & Associates, LLC 1437 S. Boulder Ave. Suite 1550 Tulsa, OK 74119 Attention: Chris Duncan, PE, CFM To CITY: CITY OF OWASSO 301 W 2nd Avenue Owasso, Oklahoma 74055 Attention: Roger Stevens, Public Works Director 15.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and CITY. 16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: PAGE 4 OF 13 fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or ENGINEER under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 18. INTEGRATION AND MODIFICATION. This AGREEMENT includes ATTACHMENTS A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 21. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the ENGINEER. The ENGINEER will meet with the City staff when requested and will be available for public meetings and City of Owasso presentations. 22. CONTRACT EXTENTIONS. Upon approval of the Public Works Department and the Consultant, this contract may be extended for three (3) successive, one (1) year terms if agreed to by both parties in writing not less than sixty (60) days prior to the expiration of the initial one (1) year or of any successive one (1) year term. Hourly rate changes from the consultant and maximum contract are subject to change. This extention is the first extention of a maximum of three (3) extentions. 23. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has designated Chris Duncan as Project Manager for the PROJECT. ENGINEER agrees PAGE 5 OF 13 that no change will be made in the assignment of this position without prior approval of CITY. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. APPROVED: Meshek & Associates, LLC (Lz 1 Chris Duncan, PE, CFM Date 07/28/2020 CITY OF OWASSO, OKLAHOMA City Clerk, Juliann M. Stevens Mayor, Bill Bush Date 08/18/2020 APPROVED AS TO FORM: City Attorney, Julie Lombardi PAGE 6OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS Scope of Project Attachment A SCOPE OF PROTECT. The PROJECT shall consist of civil engineering services for the following categories of assignments: 1. Review of hydrology and hydraulic reports and studies for development projects; 2. Assistance in the development of policies and ordinances related to stormwater, erosion control or the Municipal Separate Stormsewer System (MS -4); 3. Specific assignments related to hydrology and hydraulics that may arise with regard to existing installed infrastructure or proposed development projects; 4. Review of hydrology and hydraulic reports for developments as they relate to the City of Owasso Master Drainage Plan; 5. Review of floodplain issues regarding FEMA regulated floodplains and floodways; and 6. Any other Stormwater or erosion control issues that the City requests assistance. PAGE 7 OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS Scope of Services Attachment B The services to be performed by the ENGINEER, Meshek & Associates, LLC, under this AGREEMENT will consist of providing civil engineering services for the categories of assignments presented in Attachment A, as directed individually by the City by a work order. Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder for each assignment are essential provisions of this AGREEMENT; and it is further understood and agreed that the work embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and receipt of Notice to Proceed for each assignment. It is further understood that all reviews and conceptual designs will be prepared in accordance with the City of Owasso design criteria and specifications for construction. B.1. Basic Services of ENGINEER. The basic services of the ENGINEER shall include, but are not limited to the following tasks: B.l.a) Provide miscellaneous stormwater engineering review of development projects as directed by the City. The work will include: B.1.a)1. General review of engineering plans and reports for compliance with City criteria and policies. B.l.a) 2. If specifically directed by the CITY, to model a proposed development or other infrastructure project in the applicable HEC -HMS and HEC -RAS watershed model for the City of Owasso. B.1.b) Provide analysis and conceptual design of stormwater or erosion control improvements, when directed individually by the City. The work will generally include the following elements: B.l.b) 1. Preparation of detailed hydrologic and hydraulic models of PAGE 8 OF 13 localized areas. B.l.b) 2. Preparation of conceptual plans to deal with the flooding problems. B.l.b) 3. Prepare of conceptual cost estimates for budget purposes. B.l.b) 4. Preparation of a letter report documenting findings. BA.b) 5. Review of existing city ordinances or preparation of new city ordinances addressing stormwater or erosion control issues. PAGE 8 OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS Responsibilities of the City Attachment C RESPONSIBILITIES OF THE CITY. The CITY agrees: C.1 Reports, Records, etc. To furnish, as required by the work, and not at expense to the ENGINEER: C1.1 Records, reports, studies, plans, drawings, and other data available in the files of the CITY that may be useful in the work involved under this AGREEMENT. C.1.2 Standard construction drawings and standard specifications. C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. C.2 Access. To assist in providing access to public and private property when required in performance of ENGINEER's services. C.3 Staff Assistance. Designate the City Engineer (or another individual designated in writing) to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing CITY owned utilities and in expediting their relocation as described in Attachment B. Further, CITY will furnish assistance as required in obtaining locations of other utilities, including "potholing'. C.3.2 Furnish legal assistance as required in the preparation of bidding, construction and other supporting documents. CA Review. Examine all studies, reports, sketches, estimates, specifications, drawings, proposals and other documents presented by ENGINEER and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. PAGE 9 OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS Compensation Attachment D COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable monthly as each Phase of the work progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon actual hours or work, invoiced according the Rate Schedule provided in ATTACHMENT E, completed at the time of billing. Invoices shall be accompanied by such documentation as the CITY may require in substantiation of the amount billed. D.1 Total Compensation. D.1.1 For the work under this project the total maximum billing including direct costs and subconsultant services shall be Fifty Thousand Dollars and no cents ($50,000.00) which amount shall not be exceeded without further written authorization by CITY. D.2 Subconsultants and Other Professional Associates. Services of subcontractors and other consultants shall be compensated for at actual cost. Use of sub - consultants shall be authorized in advance by CITY. D.3 Other Direct Costs. D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel by personal or firm automobile shall be compensated for at the rate currently allowed by the IRS. D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E. D.3.3 Any other direct costs shall be compensated for at actual when authorized in advance by CITY. DA Additional Services. Unless otherwise provided for in any accepted and authorized proposal for additional services, such services shall be compensated for on the same basis as provided for in Attachment D. D.5 Terminated Services. If this AGREEMENT is terminated, ENGINEER shall be paid for services performed to the effective date of termination. D.6 Conditions of Payment. D.6.1 Payments shall be made based on actual hours worked using the rates in ATTACHMENT E and expenses incurred as indicated within this AGREEMENT and shall be due and owing within thirty days of ENGINEER'S submittal of his progress payment invoices. PAGE 10 OF 13 D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the submittal of any progress payment invoice, ENGINEER may, after giving fifteen days written notice to CITY, suspend services under this AGREEMENT. D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are delayed or suspended for more than ninety days for reasons beyond ENGINEER'S control, ENGINEER may, after giving fifteen days written notice to CITY, request renegotiation of compensation. PAGE 11 OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS 2020 Billing Rate Sheet Attachment E Allowance for Office Work: Project Principal II $ 245 /hour Project Principal 1 $ 230 /hour Project Manager $ 175 /hour Senior Project Engineer $ 140 /hour Project Engineer $ 125 /hour Engineer Intern $ 110 /hour Engineering Technician $ 75 /hour Senior CAD Designer $ 115 /hour CAD Designer $ 100 /hour 2 Man Survey Crew $ 175 /hour Survey Project Manager $ 150 1hour Survey Crew Chief $ 100 /hour Survey Crew Technician $ 75 /hour Survey CAD Technician $ 90 /hour LiDAR Survey Crew $ 250 /hour LiDAR Data Specialist $ 100 /hour Technology Solutions Manager $ 215 /hour Programmer $ 155 /hour GIS Principal $ 185 /hour GIS Project Manager $ 160 /hour GIS Specialist II $ 135 /hour GIS Specialist 1 $ 100 /hour GIS Analyst $ 80 /hour GIS Technician $ 70 /hour GPS Field Technician $ 60 /hour Planning /Grant Project Manager $ 130 /hour Planner $ 95 1hour Senior ROW Project Manager $ 170 1hour ROW Project Manager $ 130 /hour Acquisition /Relocation Specialist $ 110 /hour Acquisition/Relocation Agent $ 85 /hour Real Estate Trainee $ 75 /hour Contract Administrator $ 130 /hour Administrative $ 100 /hour Allowance for Travel: Total mileage traveled for field and office visits @ Current IRS rate. Reproduction costs: In -house reproduction 8 -1/2 "x11" print $ 0.10 /each 8- 112'x14" print $ 0.15 /each 11 "x17" print $ 0.25 /each Black and White Plots $ 2.50 /each Color Plot $ 5.00 /each Mylars $ 7.00 /each USB Flash Drive $ 10.00 /each Miscellaneous outside expenses and fees: Cost plus 5% PAGE 12 0E 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS Schedule Attachment F F. SCHEDULE. The schedule for engineering services for the fiscal year 2020 -2021 PROJECT is provided as follows: F.1. Notice to Proceed: July 1, 2020 (or when Agreement is fully executed) F.2. Contract Expiration: June 30, 2021 F.3. Project reviews shall be completed in 10 working days by ENGINEER F.4. Schedule for other assignments to be established at the time assignment is made to ENGINEER. PAGE 13 OF 13 O... p. C _.sd. TO: The Honorable Mayor and City Council FROM: Roger Stevens Public Works Director SUBJECT: 2021 Street Rehabilitation Program Proposed Project Listing DATE: August 14, 2020 BACKGROUND: Annually, street rehabilitation sites are evaluated and selected based on a comprehensive assessment of roadway conditions. The selection process is aimed at maximizing the taxpayer's return on investment by increasing roadway lifecycle and minimizing future maintenance costs while enhancing overall roadway driving conditions and public safety. PRIORITY STREET REPAIRS /MAINTENANCE IDENTIFIED: In July 2020, the Public Works staff completed an update to the City's street inventory. The data collected for the model was adjusted to reflect changes in segment conditions and a new priority listing was generated. A map depicting the location of the proposed priority sites is attached for City Council's consideration. The estimated cost for the base project is $1,855,000. PROJECT FUNDING: Funding for this project in the amount of $1,000,000 is available in the Capital Improvements Fund. In addition, the Half -Penny Sales Tax Fund has $800,000 allocated for this fiscal year's street repair program. As a result, total funding available for the 2021 Street Rehabilitation Program is $1,800,000. RECOMMENDATION: The staff recommends approval of the 2021 Street Rehabilitation Program priority sites. ATTACHMENTS: Recommended 2021 Project Sites Location Map ID# Street From: To: Condition Original Town (Asphalt Streets) E 106th St N N 118th E Ave N 1215f E Ave OCI 66 302AS32 11th Street Ash Street Birch Street OCI 51 302AS33 11th Street Birch Street Cedar Street OCI 54 302AS65 Elm Place 8th Street Cul -de -sac OCI 45 Elm Creek (Asphalt Streets) 292AS14 E 81't Place N 122nd E Ave N 124th E Ave OCI 51 292AS13 E 82nd St N N 122 "d E Ave N 124th E Ave OCI 47 293AS24 E 8151 St N N 12151 E Ave N 122n' E Ave OCI 57 291AS33 E82 nd St N N 118" E Ave N 1201h E Ave OCI 46 291AS36 E 83rd St N N 120th E Ave N 12151 E Ave OCI 56 291AS37 E83 rd St N N 12151 E Ave N 122 " E Ave OCI 51 293AS25 N 120th E Ave E 80th PI N E 82nd St N OCI 57 291AS30 N 1201h E Ave E82 nd St N E 83" St N OCI 48 291AS31 N 12151 E Ave E 81st St N E 83`d St N OCI 50 3 Lakes (Asphalt Streets) (STP) 203AT03 E 86th St N N 117th E Ave N 1201h E Ave OCI 61 203AT04 E 8611 St N N 120" E Ave N 121st E Ave OCI 65 203AT05 E 86th St N N 121" E Ave N 123`' E Ave OCI 65 203AT06 E 86th St N N 123`d E Ave N 123rd E Ave OCI 68 203AT07 E 86" St N N 123" E Ave N 125th E Ave OCI 63 203AT08 E 86th St N N 125th E Ave N 1281h A Ave OCI 66 Near Sports Park South (Asphalt Streets) (Tulsa County Assistance) 073AT01 E 106th St N Mingo N 100" E Ave OCI 61 073AT02 E 1061h St N N 100th E Ave N 10151 E Ave OCI 63 073AT09 E 1061h St N N 10151 E Ave N 110" E Ave OCI 59 073AT10 E106 th St N N 1101h E Ave Garnett Rd OCI 69 Near Burberry (Asphalt Streets) (Tulsa County Assistance) 083AT01 E 106' St N Garnett Rd N 118th E Ave OCI 71 083AT02 E 106th St N N 118th E Ave N 1215f E Ave OCI 66 083AT03 E 1061h St N N 12151 E Ave N 123`' E Ave OCI 65 083AT04 E 106th St N N 123`d E Ave N 127th E Ave OCI 66 083AT05 E 10611 St N N 127t1 E Ave N 129th E Ave OCI 61 Near Lake Valley (Asphalt Streets) 103AT01 E 106' St N N 145th E Ave N 1491h E Ave OCI 59 103AT02 E 106th St N N 149th E Ave N 152"' E Ave OCI 55 103AT03 E 106th St N N 152nd E Ave N 155th E Ave OCI 53 103AT04 E 106[1 St N N 155th E Ave N 157th E Ave OCI 60 103AT05 E 1061h St N N 157th E Ave N 16111 E Ave OCI 56 N z° 0 N N Oz�a O N Wa0 N � L04 z w I N O �$Ul 0 w� � U Nd z�N�7D w 0 FN Z W N �yo a owow o CD %�C °o O ��o W � Hd O y M 0�0 o0 0. 3 N N Oz�a O N Wa0 N � L04 z w I N O Q o CD O °o O O y M 0�0 o0 0. 3 rn N � i-J on pepple-RFA , a' REAL Cpmmunlry TO: The Honorable Mayor and City Council FROM: Juliann M_ Stevens City Clerk SUBJECT: Resolution 2020 -16, Sale of City Property DATE: August 14, 2020 BACKGROUND: On March 5, 2019, the City Council approved Resolution 2019 -08, authorizing staff to conduct a public competitive sealed bid process for the sale of surplus real property, "as is, where is, and with all faults," containing approximately 1.2 acres located at the northeast corner of East 106th Street North and North Mingo Road. Pursuant to such authorization, the City Clerk published a Notice of Sale for the property and an invitation to bid in the Owasso Reporter. A minimum bid price was set at the appraisal price of $95,000.00. No bids were received for the property. On March 3, 2020, the City Council approved Resolution 2020 -07, authorizing the City Manager, or his designee(s) to conduct an open- market process for the sale of the tract with negotiation, as may be appropriate. On July 6, 2020, a purchase offer was submitted in the amount of $75,000.00 from Terry Josserand. A counteroffer in the amount of $85,000.00 was declined by Mr. Josserand. Following discussion at the August work session, a resolution has been drafted for City Council consideration and action to accept Mr. Josserand's offer to purchase the said tract, in the amount of $75,000.00. Staff recommends approval of Resolution 2020 -16. ATTACHMENTS: Resolution 2020 -16 Purchase Offer CITY OF OWASSO, OKLAHOMA RESOLUTION 2020 -16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, ACCEPTING AN OFFER TO PURCHASE PROPERTY AT THE NORTHEAST CORNER OF EAST 106TH STREET NORTH AND NORTH MINGO ROAD WHEREAS, the City of Owasso owns approximately 1.2 acres, more or less, of land located at the northeast corner of East 106th Street North and North Mingo Road, as recorded in a Deed filed under Doc #2006016583 in the Tulsa County Clerk's Office; and, WHEREAS, the Property is currently vacant and unused by the City and the City Council finds that the sale of the property is in the best interest of the citizens of Owasso; and, WHEREAS, the Owasso City Council previously authorized the property to be sold in Resolution 2019 -08 and Resolution 2020 -07; and, WHEREAS, the property has appraised for $95,000.00 and the submitted offer from Terry Josserand proposes to pay $75,000.00 for the property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: The Owasso City Council accepts the offer of $75,000.00 from Terry Josserand to purchase the above — referenced property, and hereby authorizes the City Manager to execute a sales contract. APPROVED this 18th day of August, 2020, by the City Council of the City of Owasso, Oklahoma ATTEST: Juliann M. Stevens, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney Resolution 2020 -16 Page 1 of 1 Bill Bush, Mayor PUBLIC SALE OF REAL PROPERTY Platted as: Tract 2 in Lot 31 of Block 2, Metro Heights II (Northeast Corner of East 1061h Street North & Mingo Road) TABLE OF CONTENTS I. NOTICE TO BIDDERS II. GENERAL INSTRUCTIONS III. PROPERTY INFORMATION IV. BID SUBMITTAL FORM V. NON - COLLUSION BID AFFIDAVIT (must be notarized) Juliann M. Stevens, City Clerk 200 South Main Street, Owasso, Oklahoma 74055 (918) 376 -1502 istevens@citvofowasso.com RECEIVED CRY CLERK'S OFFICE I. NOTICE OF PUBLIC SALE OF REAL PROPERTY Beginning July 6, 2020, the City of Owasso, Oklahoma will receive and consider individual offers for the purchase of certain real property, "As Is ", "Where Is', and "With all Faults" including (without limitation) encroachments which may be shown by survey, known as Tract 2 in Lot 31 of Block 2, Metro Heights II, and is generally located at the northeast corner of East 1061h Street North and North Mingo Road. The City of Owasso will conduct an open- market process for the sale of real property as described above; and, the City Manager, or his designee(s), is authorized to market the property for sale with negotiation as may be appropriate; and, all final offers will be brought to the Owasso City Council for consideration and action. The City of Owasso reserves the right to reject all offers. 11. GENERAL INSTRUCTIONS Ed Each offer shall be legibly written or printed in ink on the forms provided by the City of Owasso. El All offers should be submitted to the City Clerk, beginning Monday, July 6, 2020 at 8:00am. Ll A person may withdrawal their offer by a written request signed in the same manner and by the same person who submitted said offer. I�The sale of the property may be subject to Article 4, Department of Finance; Fiscal Affairs, Section 4 -3 Sale of Property Valued at More Than $250,000 of the Owasso City Charter by authority of a special non - emergency ordinance. Following a determination by the City of the highest and most advantageous bid, such ordinance shall be published in full in a newspaper of general circulation within ten days after its passage, and shall include the following language: "...This ordinance shall be referred to a vote of the electors of the city if a sufficient and lawful referendum petition is properly filed within thirty days after its passage; otherwise it shall go into effect thirty days after its passage." 0 The City of Owasso will utilize the services of a Title Company, Settling Agent, and /or Closing Agent selected by the City to complete the real estate tronsaction. III. PROPERTY INFORMATION 0 Buyer understands that the purchase of certain real property is "As Is', "Where Is ", and "With all Faults" including (without limitation) encroachments which may be shown by survey, known as Tract 2 in Lot 31 of Block 2, Metro Heights 11, and is generally located at the northeast corner of East 106TH Street North and North Mingo Road. 106 & Mingo Page 2 of 5 (Northeast Corner of East 1061h Street North & Mingo Roadl ❑ Legal Description - A tract of land located in Lot Thirty -one (31) of Block Two (2) in METRO HEIGHTS 11, a subdivision located in the Southwest Quarter (SW /4) of Section Seven (7) in Township Twenty -one (21) North and Range Fourteen (14) East of the Indian Base and Meridian (I.B. &M.), according to the U.S. Government Survey, thereof; Tulsa County, State of Oklahoma; being more particularly described as follows: Beginning at the SE corner of the Lot 31 of Block 2 in METRO HEIGHTS II, according to the recorded plat, thereof; Thence N 14 °15'55' E along the east boundary of said Block 2 a distance of 385.84 feet; Thence S 88 023'37" W a distance of 199.29 feet to the west boundary of said Block 2; Thence S 01 03623" E along the boundary of said Block 2.(untll otherwise noted) a distance of 345.90 feet; Thence along a curve to the left having a radius of 25.00 feet, a central angle of 89 °47'25 ", a chord bearing of S 46 °30'12" E, a chord length of 35.29 feet for a distance of 39.18 feet; Thence N 88 035'58" E a distance of 68.86 feet to the Point of Beginning, and containing 1.245 acres, more or less. I! The property is annexed into the corporate limits of the City of Owasso and is currently zoned Commercial General (CG). Any development on the subject property shall adhere to all subdivision, zoning, and engineering requirements of the City of Owasso. a Site image not to scale and provided as a location reference, only. rr� r � w ©9�©1q .LE'Ilq 106 & Mingo iNortheast Comer of East 106th Street North & Mingo Road) Page 3 of 5 IV. OFFER TO PURCHASE REAL PROPERTY SUBMITTAL FORM i (we) hereby submit an offer to purchase certain real property owned by the City of Owasso. The property is "As Is ", "Where Is ", and "With all Faults" including (without limitation) encroachments which may be shown by survey, known as Tract 2 in Lot 31 of Block 2, Metro Heights 11, and is generally located at the northeast corner of East 106th Street North and North Mingo Road. By signing below, I state I have read and understand Article 4, Department of Finance; Fiscal Affairs, Section 4 -3, Sale of Property Valued at More Than $250,000, of the Owasso City Charter authorizing the sale of city properly, real or personal, and that the City of Owasso may decide to reject all offers for the property and thus retain ownership of the property. I hereby acknowledge that I have read this entire packet and will accept the property in accordance with the conditions stated therein. My offer to purchase the property is $ —So NAME: ADDRESS: TELEPHONE: SIGNATURE DATE: t',,n.,_ 55 Page 4 of 5 106 & Mingo (Northeast Comer of East 106th Street North & Mingo Road) AIIll-Ill 11 1 "I'll BID AFFIDAVIT A. For the purpose of submitting a purchase offer, I certify: 1. I - certify the following facts pertaining to the existence of collusion among bidders and between bidders and municipal officials or employees, as well as facts pertaining to the giving or offering of things of value to government personnel in return for special consideration in the letting of any contract pursuant to the bid to which this statement is attached; 2. 1 am fully aware of the facts and circumstances surrounding the making of a purchase offer to which this statement is attached and have been personally and directly involved in the proceedings leading to the submission of such offer; and 3. Neither the bidder nor anyone subject to the bidder's direction or control has been a party: a. to any collusion with any state /municipal official or employee as to quantity, quality or purchase price in the prospective contract, or as to any other terms of such prospective contract, b. in any discussion between with any state /municipal official concerning exchange of money or other thing of value for special consideration in the lettering of a contract. B. I certify, if awarded the contract, whether competitively bid or not, have not paid, given or donated or agreed to pay, give or donate to any officer or employee of the State of Oklahoma or the City of Owasso any money or other thing of value, either directly or indirectly, in procuring the contract to which this statement is attached. STATE Oo�t COUNTY OF being first duly swom, on oath says that 1 am authorized to submit the Non - Collusion Affidavit and allached offer. / Signature .L�L s - 1 !f %ilhcrriKwd;nnrl m ���,,,FFFA A1�ic� / .�n„ /1,f �� �/ LV Notary Public f 22 q Commission# 1 ,30 7 L y/l� EXPiration: f (L°f 7 / Page 5 of 5 106 & Mingo (Northeast Comer of East 106th Street North & Mingo Road) CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 08/0112020 Department Payroll Expenses Total Expenses 105 Municipal Court 6,188.14 9,367.15 110 Managerial 22,191.91 31,050.82 120 Finance 20,840.14 31,592.52 130 Human Resources 9,243.03 13,745.91 160 Community Development 18,577.14 28,499.65 170 Engineering 19,458.01 29,813.20 175 Information Systems 17,645.35 26,442.20 181 Support Services 9,818.88 14,704.33 190 Cemetery 2,262.80 3,830.73 201 Police Grant Overtime 3,414.41 3,459.60 201 Police Overtime- Covid19 682.08 690.95 215 Central Dispatch 23,493.78 39,001.10 215 Central Dispatch- Covid19 - - 221 Animal Control 4,018.12 6,048.93 250 Fire Safer Grant 25,913.52 40,454.18 250 Fire Overtime- Covidl9 - - 280 Emergency Preparedness - - 370 Stormwater /ROW Maint. 7,541.87 11,894.14 515 Park Maintenance 8,433.76 13,308.21 520 Culture /Recreation 9,874.54 16,302.43 550 Community- Senior Center 5,892.62 7,958.16 580 Historical Museum 745.60 838.06 710 Economic Development 4,598.31 6,968.96 General Fund Total 220,834.01 335,971.23 185 Garage Fund Total 13 628.15 19 732.69 255 Ambulance Fund Total 553.85 622.53 250 Fire Fund 37 Total 201,514.61 286,820.28 201 Police Fund 38 Total 177,363.86 269,366.03 300 Streets Fund 39 Total 18,151.69 30 723.23 370 Stormwater Fund 27 Total 4,638.99 7,177.16 150 Worker's Compensation Total 720 Strong Neighborhoods Total 4,709.43 6.634.72 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 8113120 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE ADMIN FEES DENTAL DEPT TOTAL VSP VISION MEDICAL SERVICES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 58,274.31 36,951.94 41,433.53 371.20 137,030.98 12,714.93 3,847.37 3,396.54 19,958.84 2,479.66 2,479.66 159,469.48 CITY OF OWASSO GENERAL FUND & HALF -PENNY SALES TAX FISCAL YEAR 2020.2021 Budgetary Basis Statement of Revenues & Expenditures As of July 31, 2020 REVENUES: Taxes Licenses & permits Intergovernmental Charges for services Fines & forfeits Other TOTAL REVENUES EXPENDITURES: Personal services Materials & supplies Other services Capital outlay Deferred Budget - Grant not awarded TOTAL EXPENDITURES REVENUES OVER EXPENDITURES TRANSFERS IN (OUT): Transfers in - Sales Tax Transfers out TOTAL TRANSFERS NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance MONTH TO -DATE $ 3,368,756 20,628 134,779 63,012 22,500 12,163 $ 3,621,837 YEAR TO -DATE $ 3,368,756 20,628 134,779 63,012 22,500 BUDGET $ 34,407,869 241,714 1,733,195 741,575 302,684 12,163 222,289 $ 3,621,837 $ 37,649,326 $ (1,799,826) $ (1,799,826) $ (23,643,117) (25,860) (25,860) (1,418,651) (305,757) (305,757) (2,524,609) (50,774) (50,774) (1,370,526) $ (2,182,217) $ (2,182,217) $ (28,956,903) $ 1,439,620 $ 1,439,620 $ 8,692,423 $ 1,694,657 $ 1,694,657 $ 17,198,539 (2,555,678) (2,555,678) (26,877,480) $ (861,021) $ (861,021) $ (9,678,941) _$ _. 578,599 $ 578,599 $ (986,518) Q: \Finance (120)V\ccounting \Reports \fy21 \GF Financials $ (710,498) 9,937,081 9,937,081 $ 9,805,182 $ 8,950763 PERCENT OF BUDGET 9.79% 8.53% 7.78% 8.50% 7.43% 5.47% 9.62% 7.61% 1.82% 12.11% 3.70% 0.00% 7.54% 9.85% 9.51% 8.90% 0 K L A H 0 M A OERARYMINK OR FNVNOIIMENIAL OUAIIIY SCOTT A. THOMPSON KEVIN STITT Execulive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor July 20, 2020 Mr. Roger Stevens, Public Works Director City of Owasso P.O. Box 180, 301 West 2nd Ave Owasso, Oklahoma 74055 Re: Permit No. WL000072200427 Helscel Huneryager Industrial Park Potable Water Line Extension Facility No. 3002718 Dear Mr. Stevens: Enclosed is Permit No. WL000072200427 for the construction of 2,232 linear feet of eight (8) inch PVC, 1,811 linear feet of twelve (12) inch PVC potable water line and all appurtenances to serve the Helscel Huneryager Industrial Park, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on July 20, 2020. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. (Respectfully, Y i Qusay R. Kabariti, P.E. Construction Permit Section Water Quality Division QRK/RC /md Enclosure c: Debbie Nichols, Regional Manager, DEQ TULSA DEQ OFFICE Carl Cannizzaro, President, The BDB Engineering Group, LLC. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 please,ecycla 0 0 K l A N 0 hi A WARM[ Of 01MONWIlrAI OUAIOY SCOTT A.THD OKLAHOMA DIPARTMENTOF ENVIRONMENTAL QUALITY Executive Director lor PERMIT TO CONSTRUCT KEVIN STITT GDveinar PERMIT No. WL000072200427 WATERLINES FACILITY No. 3002718 July 20, 2020 Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 2,232 linear feet of eight (8) inch PVC, 1,811 linear feet of twelve (12) inch PVC potable water line and all appurtenances to serve the Helscel Huneryager Industrial Park, located in Section 32, T -21 -N, R -23 -E, Tulsa County, Oklahoma, to accordance with the plans approved July 20, 2020. By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance with the Public Water Supply Operation rules (OAC 252:631) and to comply with the State Certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) This water line provides adequate fire flow in accordance with the 2009 International Fire Code through the approved hydraulic analysis. The fire flow provided is 1,000 gpm. 2) That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. 3) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. 4) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 5) That the Oklahoma Department of Environmental Quality shall be kept informed on occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 6) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with Public Water Supply Construction Standards [OAC 252:626- 19 -2]. 7) That before placing this facility into service, at least two samples of the water, taken on different days, shall be tested for bacteria to show that it is safe for drinking purposes. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 please recycle co O K L A H O M A OERARNM Of OVIRONNIWAI OOAIIIY SCOTT A.THOh1PSON Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY PERMIT TO CONSTRUCT KEVIN STITT Oovmnor PERMIT No. WL000072200427 WATERLINES PACILITY No. 3002718 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 11) That the permittee is required to inform the developer/builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb one (1) acre or more in accordance with OPDES, 27A O.S. Section 2 -6 -201 et seq. For information ore copy of the GENERAL PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NO[) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100. 12) That any notations or changes recorded on the official set of plans and specifications in the Oklahoma Department of Environmental Quality files shall be part of the plans as approved. 13) That water lines shall be located at least fifteen (15) feet from all parts of septic tanks and absorption fields, or other sewage treatment and disposal systems. 14) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the National Sanitation Foundation and meet the appropriate commercial standards. 15) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Public Water Supply Construction Standards OAC 252:626- 19- 2(h)(1) and OAC 252:626- 19- 2(h)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested to the highest pressure obtainable under the most severe head conditions of the collection system prior to backfilling. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 plOn.=yclo Crd 0 K L A If 0 AL A WOMEN[ M fNOYONMENrAI OUANIY SCOTT A. THOMPSON KEVIN STITT Eaeculive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. WL00007220OJ27 WATER LINES FACILITY No. 3002718 PERMIT TO CONSTRUCT Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. 0 Water 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 &.50 mcycla 0