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Home My WebLink About2020.08.18_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, AUGUST 18, 2020 - 6:30 PM AGENDA RECEIVED 1. Call order AUG 14 2W Chair it Bill Bush 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - August 4, 2020, and August 11, 2020, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the purchase of a dump bed truck Robert Allison Staff recommends approval to purchase a 2020 Ram 5500 regular cab, diesel, four -wheel drive truck with a dump bed, utilizing the State of Oklahoma's approved contract #SW60035, from Bob Howard Chrysler Jeep Dodge of Oklahoma City, Oklahoma, in the amount of $62,247.08. 6. Consideration and appropriate action relating to the purchase of a trailer mounted vacuum assisted pump Travis Blundell Staff recommends approval to purchase a Pioneer Trailer Mounted 4 -inch Vacuum Assisted Pump utilizing the State of Oklahoma's approved contract #SW0185, from United Rentals Pump Solutions of Tulsa, Oklahoma, in the amount of $40,943.79. 7. Consideration and appropriate action relating to bids received for the Coffee Creek Liff Station and Force Main Improvements Dwayne Henderson Staff recommends rejecting all bids received for the project. Staff will revise the scope of work and advertise for bids at a later date. 8. Report from OPWA Manager 9. Report from OPWA Attorney 10. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date August 1, 2020 • Monthly Budget Status Report - July 2020 OPWA August 18, 2020 Page 2 11. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 12. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, August 14, 2020. J61idnn M. Stevens, City fClerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@cityofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING Tuesday, August 4, 2020 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, August 4, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, July 31, 2020. 1. Call to Order Chair Bill Bush called the meeting to order at 7:28 pm. 2. Roll Call Present Absent Chair - Bill Bush None Vice Chair- Kelly Lewis Trustee - Chris Kelley Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - July 21, 2020, Regular Meeting B. Approve claims Ms. Lewis moved, seconded by Mr. Dunn to approve the Consent Agenda, as presented, with claims totaling $710,518.53. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report- pay period ending date July 18, 2020 S. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Works Authority August 4, 2020 Page 2 9. Adjournment Mr. Kelley moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:29 pm. Bill Bush, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, August 11, 2020 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, August 11, 2020, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, August 7, 2020. 1. Call to Order /Roll Call Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Bill Bush None Vice Mayor /Vice Chair- Kelly Lewis Councilor /Trustee - Chris Kelley Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. 2. Presentation of the City of Owasso's Geographic Information System (GIS) - Teresa Willson introduced, Michele Mount, GIS Analyst. Ms. Mount presented the item and discussion was held. 3. Discussion relating to partnership agreements for Redbud Festival Park - Larry Langford presented the item and discussion was held. It was further explained that this item will be placed on a future City Council agenda for consideration and action. 4. Discussion relating to the renewal of an agreement with Grand Gateway Economic Development Authority for Pelivan Transit - Josh Quigley presented the item and discussion was held. It was further explained this item will be placed on the August 18, 2020, City Council agenda for consideration and action. S. Discussion relating to proposed project sites for the FY 2021 Street Rehabilitation Program - Roger Stevens presented the item and discussion was held. It was further explained this item will be placed on the August 18, 2020, City Council agenda for consideration and action. 6. Discussion relating to the sale of surplus city properties • 10.063 acres, located on the northeast corner of East 96th Street North and North Mingo Road • 1.245 acres, located on the northeast corner of East 106th Street North and North Mingo Road • 0.638 acres, located south of East 1061h Street North and east of US HWY 169 Julie Lombardi and Juliann Stevens presented the item and discussion was held. It was further explained that an item would be placed on the August 18, 2020 City Council agenda for consideration and action of a purchase offer for the tract located on the northeast corner of East 106th Street North and North Mingo Road. Discussion relating to City /Authority Manager items A. Various citizen board and committee appointments B. Monthly sales tax report C. City /Authority Manager report Warren Lehr presented item A and discussion was held, it was further explained that an item would be placed on the August 18, 2020 City Council agenda for consideration and action. Linda Jones presented item B and discussion was held. Under item C, Mr. Lehr reported on continued, daily, monitoring of COVID -19 and active cases in Owasso, as well Owasso City Council, OPWA & OPGA August 11, 2020 Page 2 as CARES ACT funding, the annual City landfill day, block parties, and Redbud Festival Park events. Chelsea Feary reported on the recent visit by Governor Kevin Stitt. 8. City Councilor /Trustee comments and inquiries Mayor Bush commented on the recent visit by Governor Kevin Stitt. City Councilors recognized Warren Lehr for his recent nomination for CMAO Manager of the Year. 9. Adjournment The meeting adjourned at 7:38 pm. Bill Bush, Mayor /Chair Juliann M. Stevens, City Clerk Fund Claims List - 8/18/2020 Vendor Name 61 OPWA BLUE ENERGY FUELS, LLC CITY GARAGE JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK ONEOK, INC OKLAHOMA NATURAL GAS TERMINIX TERMINIX UNIFIRST HOLDINGS LP Payable Description Payment Amount CNG FUEL PURCHASES - JULY $81.37 LABOR/OVERHEAD -AUG, 202 $165.33 ADMIRAL EXP- SUPPLIES $60.00 DEQ -RENEW FEE $92.00 HOME DEPOT -PAINT $13.08 LOCKE SPLY- REPAIRS $33.60 OFFICE DEPOT- SUPPLIES $129.25 ROSE STATE - TRAINING $50.00 SHOE CARNIVAL -BOOTS $84.98 NATURAL GAS USAGE $92.43 PEST CONTROL $99.00 TERMITE BAIT SERVICE PLAN $463.00 UNIFORM SERVICE $76.46 OPWA ADMINISTRATION -Total $1,440.50 CITY GARAGE LABOR/OVERHEAD - AUG, 202 $410.17 JPMORGAN CHASE BANK ACADEMY -SHOES $94,99 JPMORGAN CHASE BANK ATWOODS -JACK $69,99 JPMORGAN CHASE BANK ATWOODS -PLUG $30.98 JPMORGAN CHASE BANK BUMP213UMP -PARTS $13.17 JPMORGAN CHASE BANK NATURAL EV- SERVICE $1,152.86 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FE $1,399.53 OSI ENVIRONMENTAL INC COLLECTION FEE $75.00 TERMINIX LIQUID DEFEND SYS SERVICE $343.00 TERRACON CONSULTANTS INC SERVICES $5,800.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $18,40 RECYCLE CENTER -Total $9,408.09 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES -JULY $2,496.95 CITY GARAGE LABOR/OVERHEAD -AUG, 202 $5,524.17 CITY GARAGE VEH PARTS PURCHASED -JUL $4,482.92 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES -JULY, $1,767.20 JPMORGAN CHASE BANK AMERIFLEX- FITTINGS $18.40 JPMORGAN CHASE BANK ATWOODS-OIL/FUEL $27.98 JPMORGAN CHASE BANK ATWOODS -ZIP TIES $18.35 JPMORGAN CHASE BANK BUMP213UMP- DEGREASER $9.99 JPMORGAN CHASE BANK BUMP2BUMP- FILTERS $593.72 JPMORGAN CHASE BANK BUMP2BUMP- GREASE /LIGH $119.56 JPMORGAN CHASE BANK BUMP2BUMP -JB WELD $7.49 JPMORGAN CHASE BANK BUMP28UMP -PAINT $16.54 JPMORGAN CHASE BANK INLAND -EQUIP $24.32 JPMORGAN CHASE BANK KIMS INTL -HOSES $92.56 JPMORGAN CHASE BANK KIMS INTL -PARTS $264.52 1 Fund 61 OPWA Claims List - 8/18/2020 Vendor Name JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK UNIFIRST HOLDINGS LP UNITED ENGINES, LLC Payable Description Payment Amount LOWES- SUPPLIES $262.12 MACS HYD -PARTS $1,711.52 MACS HYD- SERVICE $135.00 PTG- FILTER $499.09 SEMI TRUCK -WASH $840.00 STANDARD SPLY - SUPPLIE $175.88 WASTE MGMT -REF TIP FE $11,915.47 UNIFORM SERVICE $163.02 NEW CYLINDER $1,863.80 REFUSE COLLECTIONS -Total $33,030.57 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICE $1,192.99 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $1,949.79 TYRONE EUGENE DINKINS METER READER $1,580.25 UNIFIRST HOLDINGS LP SHIRTS $44.59 UTILITY BILLING -Total $4,767.62 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - JULY $191.98 CITY GARAGE LABOR/OVERHEAD - AUG, 202 $1,378.50 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - JULY, $320.33 JPMORGAN CHASE BANK ATWOODS -FENCE $55.48 JPMORGAN CHASE BANK BROWN FARMS -SOD $42.00 JPMORGAN CHASE BANK BUMP28UMP- BATTERY $381.76 JPMORGAN CHASE BANK BUMP28UMP- REFUND ($37.00) JPMORGAN CHASE BANK CORE &MAIN - MANHOLE $83.58 JPMORGAN CHASE BANK CORE &MAIN - REPAIR $121.23 JPMORGAN CHASE BANK CORE &MAIN -RISER $457.94 JPMORGAN CHASE BANK HOME DEPOT -FENCE $190.52 JPMORGAN CHASE BANK HOME DEPOT- REPAIR $9,76 JPMORGAN CHASE BANK KEY EQUP- CREDIT ($480.88) JPMORGAN CHASE BANK LOWES -BOLTS $5.36 JPMORGAN CHASE BANK OREILLY -OIL $11.97 JPMORGAN CHASE BANK RED WING -BOOTS $143.99 JPMORGAN CHASE BANK STANDARD SPLY -BULB $3.99 JPMORGAN CHASE BANK TRAVEL EXPENSE $45.52 KENTS CUSTOM CARS F -450 CRANE TRUCK $22,400.00 KEY EQUIPMENT & SUPPLY EQUIPMENT $132,178.31 OMEGA RAIL MANAGEMENT, INC. PIPELINE LEASE $321.74 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $221.65 UNIFIRST HOLDINGS LP UNIFORM SERVICE $105.68 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $511.64 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $187.71 VERIZON WIRELESS WIRELESS CONNECTION $80.02 N Claims List - 8/18/2020 Fund Vendor Name Payable Description Payment Amount 61 OPWA WASTEWATER COLLECTIONS -Total $158,932.78 CITY GARAGE LABORIOVERHEAD - AUG. 202 $1,064.42 CITY GARAGE VEH PARTS PURCHASED - JUL $549.21 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - JULY, $452.14 JAMES A. OZBUN REPAIR $1,896.00 JPMORGAN CHASE BANK ALLMAX -FEES $960.00 JPMORGAN CHASE BANK BUMP213UMP -PARTS $9,99 JPMORGAN CHASE BANK DEQ -FEES $347.71 JPMORGAN CHASE BANK DEQ -LIC RENEW $138.00 JPMORGAN CHASE BANK FORT BEND -PARTS $2,970.00 JPMORGAN CHASE BANK FORT BEND - POLYMER $3,795.00 JPMORGAN CHASE BANK GRAINGER -EQUIP $47.85 JPMORGAN CHASE BANK GRAINGER- FILTERS $42.00 JPMORGAN CHASE BANK GRAINGER- GREASE $60.50 JPMORGAN CHASE BANK GRAINGER -PARTS $27.68 JPMORGAN CHASE BANK GRAINGER -SIGHT TUBES $42.36 JPMORGAN CHASE BANK GRAINGER- SUPPLIES $83.00 JPMORGAN CHASE BANK GREEN COUNTRY - TESTING $50.00 JPMORGAN CHASE BANK HACH- REAGENT $293.22 JPMORGAN CHASE BANK HOME DEPOT- GREASE GUN $119.00 JPMORGAN CHASE BANK HOME DEPOT - REFUND ($119.00) JPMORGAN CHASE BANK INSITE INST -PROBE $1,303.00 JPMORGAN CHASE BANK INTERSTATE - BATTERIES $52.60 JPMORGAN CHASE BANK LOWES -LOCKS $40,98 JPMORGAN CHASE BANK LOWES- SUPPLIES $109.87 JPMORGAN CHASE BANK MEETING EXPENSE $11.88 JPMORGAN CHASE BANK NCL OF WISC -PARTS $811.80 JPMORGAN CHASE BANK NCL OF WISC- PIPETS $286.71 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $8.02 JPMORGAN CHASE BANK USA BLUE BOOK- SPRINGS $40.92 JPMORGAN CHASE BANK WALMART -WATER $17.00 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REM $6,987.50 SCHREIBER LLC PARTS $1,402.75 SCHUERMANN ENTERPRISES, INC SERVICE $1,107.00 TREASURER PETTY CASH VEHICLE TAG $44.50 UNIFIRST HOLDINGS LP UNIFORM SERVICE $131.50 UNITED FORD SOUTH, LLC 2020 F150 SUPER CAB $41,321.00 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER TREATMENT -Total $66,586.13 BILL BASORE TRUCKING & EXCAVATION, DIRT BILLING $65.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES -JULY $73.63 3 Fund Claims List - 8/18/2020 Vendor Name 61 OPWA CITY GARAGE CITY GARAGE CITY OF TULSA DEPT OF FINANCE CITY OF TULSA UTILITIES FLEETCOR TECHNOLOGIES JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK SECOND SIGHT SYSTEMS LLC UNIFIRST HOLDINGS LP VERDIGRIS VALLEY ELECTRIC COOP WATER -Total Payable Description Payment Amount LABOR/OVERH EAD -AUG, 202 $2,718.17 VEH PARTS PURCHASED - JUL $775.74 LAB SERVICES $540.00 WATER $418,139.25 FUELMAN EXPENSES - JULY, $962.57 ACC ENV - TESTING $1,500.00 ATWOODS -BOOTS $159.99 ATWOODS -WATER CAN $29.99 CORE &MAIN- SUPPLIES $8,501.04 J QUINTON- REPAIR $375.00 OREILLY -SPARK PLUG $2.99 P &K -PARTS $26.72 WATER METER INSTALLATION $11,233.75 UNIFORM SERVICE $202.84 WATER CONTROL ELECTRI $30.60 $445,337.28 OPWA -Total $719,502.97 OPWA Grand Total $719,502.97 4 FFAL Poa le -flFALC ,�bfs� 0 RFAI COmmwlty TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Robert Allison Utility Superintendent SUBJECT: Purchase of a 2020 Ram Dump Bed Truck Wastewater Collections Division DATE: August 14, 2020 BACKGROUND: Public Works Department staff annually assesses the motor vehicle fleet in order to determine the safety, reliability and efficiency of the vehicles assigned to each division. These evaluations are used as the basis for vehicle purchases and Public Works budgeting. Throughout the year, the Wastewater Collections (WWC) Division makes numerus repairs to the sanitary sewer lines. Many of these repairs require the use of a dump bed truck to haul dirt, gravel and debris to and from the site. Currently, the WWC Division is scheduling repairs around the availability of the Water Divisions dump bed truck. As the City of Owasso's infrastructure ages, the number of repairs is also increasing. As a result, trying to utilize one dump bed truck between two divisions is hindering productivity. To improve timeliness and efficiency in making these repairs, staff is proposing to purchase a new dump bed truck. VEHICLE DESCRIPTION: The purchase of a 2020 Ram 4x4 5500 regular cab diesel truck is being proposed. The truck includes a maximum towing package up to 35,000lbs, electronic brake controller, back -up camera, a 1 1'dump body, with an LED lighting package, manual tarp, and ten -ton pintle hitch. FUNDING: The approved FY 2020 -2021 Wastewater Collection Division budget includes funds for the purchase of the new vehicle. RECOMMENDATION: Staff recommends approval to purchase a 2020 Ram 5500 regular cab, diesel, four -wheel drive truck with a dump bed utilizing the State of Oklahoma approved contract #SW60035 from Bob Howard Chrysler Jeep Dodge of Oklahoma City, Oklahoma, in the amount of $62,247.08. ATTACHMENT: Bob Howard Chrysler Jeep Dodge Bid Quote July 29, 2020 00 BOB HOWARD Steve Corley CHRYSLER JEEP DODGE City of Owasso Public Works 301 West 2 "d Avenue Owasso, OK 74055 RE: 2020 RAM 5500 REGULAR CAB CAB /CHASSIS 4X4 16$.5' WB / 84" CA Dear Mr. Corley: Please find attached the specifications for the requested truck along with the specifications for the requested dump bed. Pricing as follows is per the State of Oklahoma Vehicle Contract SW60035: Item # 1000028553 2020 RAM 5500 REGULAR CAB CAB /CHASSIS 19,500# Regular Cab Truck Cab & Chassis BASE $33,489.00 OPTIONS: ADD L64 84" Cab to Axle 185.00 29A 6.7 L Cummins Turbo Diesel Engine 8,897.00 DPOL64 Four Wheel Drive with Skid Plates 2,598.00 LBN PTO Prep Package 300.00 LM1 Daytime Running Lamps N.C. Additional Ignition Only Key 125.00 TY5 225/70819.5 G Traction Tires 260.00 STD Hitch Wiring N.C. XHC Electric Brake Controller 300.00 OPTIONS NOT LISTED: MSRP LESS 6% AS 70 MPH Maximum Speed ($95.00 less 5 %) 90.25 DK3 Electric Shift -on- the -Fly Transfer Case ($295.00 less 5%) 280,25 ADE Cold Weather Group ($175.00 less 5 %) 166.25 AHD H.D. Snow Plow Prep Group (395.00 less 5 %) 375.25 AJW Power Accessory Group (Power Trailer Tow Mirrors, Power Windows & Power door Locks) Included In Base Price N.C. XXS VSIM Upfitter Electronic Module Included Std Rubber Flooring N.C, MRU Black Side Steps 395.00 XAC Park view Rear Back -Up Camera ($495.00 less 5 %) 470.25 ACL DOT Certified Roadside Safety kit ($195.00 Less 5 %) 18125 13260 North Broadway Extension, OWahoma City, OK73114 phone: 406,936.8900 • P.O. Box 14508 • OWahoma City, OK 73113 • www.bobhowardauto.com XAW Rear Back Up Alarm ($145.00 Less 5 %) AHQ Max Tow Package ($495.00 less 5 %) CM DB- DB1111 "' Dump Body, 14.5" Fold down sides; 3 -4 Yard Capacity; Manual Tarp; Pintle Hitch with 10 Ton Pintle Hook; 7 Way RV Plug; D- rings. Installed with all DOT required Lighting and Flaps Total for Truck and Equipment. 137.75 470.25 NET $13,522.58 COLOR; PW7 Bright White INTERIOR: Black /Diesel Gray 40/20/40 H. D. Vinyl Split Bench Seat Thank you and If there are any questions please contact me. z4h, Tom Ayers Governmental /Fleet Sale Manager $62,247.08 sd REAL People -REALC eMrREAL COmmunlly TO: To Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Travis Blundell Assistant Public Works Director SUBJECT: Purchase of a 4 -inch trailer mounted trash pump Wastewater Collections Division DATE: August 14, 2020 :1_G7 (eT ;til9�l Included in the approved FY 2020 -2021 Wastewater Collections Division budget is funding to purchase a four -inch trailer mounted trash pump. This piece of equipment will be used to pump around lift stations in the event they become inoperable due to equipment failure. In addition, this pump will be utilized during infrastructure repairs to wafer and sewer lines. The previous fl- inch pump was placed out of service due to excessive wear and tear, and recently sold via on line auction. Staff, has determined this piece of equipment is essential to operations and needs to be replaced. DESCRIPTION: Staff is proposing the purchase of a frailer mounted Pioneer 4 -inch vacuum assisted trash pump. This piece of equipment will be equipped with a Kohler 49 horsepower diesel engine, two hundred feet of rubber discharge hose and eighty feet of suction hose. Additionally, this pump will have the capability to use float switches which allow the pump to function automatically based on the water level within a tank. FUNDING: The FY 2020 -2021 Wastewater Collections Division budget includes funds for the purchase of a new trash pump. RECOMMENDATION: Staff recommends approval to purchase a Pioneer trailer mounted 4 -inch trash pump utilizing the State of Oklahoma approved contract #SW0185 from United Rentals Pump Solutions of Tulsa, Oklahoma, in the amount of $40,943.79. ATTACHMENT: United Rentals Pump Solutions Quote PqMnioted Rentals° I I�I III �III�II�I�IIIIIIIIII�I II 3650 N. MINGO VALLEY EKPNY TULSA OK 74116 918 -977 -3700 JJ CITY OF OWASSO 'H 301 W 2ND AVE N OWASSO OK 74055 -3103 A h Office: 918- 272 -4959 Cell: 918 -520 -1101 CITY OF OWASSO PO BOX 180 OWASSO OK 74055 -0180 Qty Equipment # Price 1 9509995 CC: 950 -9995 37193.75 RESALE EQUIPMENT Pioneer 4" Vac Assist Pump PP44S10 Kohler / KDI1903 / 49 HP / FT4 4 5366820 CC: 536 -6820 320.85 HOSE 4X50 RUBBER DISCHARGE - CAMLOCK 2 5362720 CC: 536 -2720 320.82 HOSE 4X20 TANK TRUCK - CAMLOCK 1 5451105 CC: 545 -1105 120.00 STRAINERS (ALL SIZES) 4" Strainer 2 5456901 CC: 545 -6901 202.50 FLOAT SWITCH SALES ITEMS: Qty Item number Stock class 1 DELIVERY MCI DELIVERY RENTAL CONTRACT UM: (EA) EACH Freight to Ship Pump to Tulsa IIII EQUIPMENT SALE QUOTE Customer # : 1379416 Quote Date : 01/06/20 UR Job LOO 301 W 2ND AVE, OWASS UR Job # 6 Customer Job ID: P.O. # : TBD Ordered By : STEPHEN CORLEY Written By :AUSTIN CARTWRIGHT Salesperson : AUSTIN CARTWRIGHT This is not an invoice Please do not pay from this document Amount 37193.75 1283.40 641.64 120.00 405.00 Unit Price Amount EA 1300.00 1300.00 Sub- total: 40943.79 Total: 40943.79 CONTACT: STEPHEN CORLEY CELL #: 918 -520 -1101 State Vendor ID# 0000078067 State Contract ID# 00000000000000005635 Sourcewell ID# 19017 SWO185 TO SCHEDULE EQUIPMENT FOR PICKUP, CALL 800 -UR -RENTS (800 -877 -3687) WE ARE AVAILABLE 24/7 TO SUPPLY YOU WITH A CONFIRMATION # IN ORDER TO CLOSE THIS CONTRACT I Note: This proposal maybe withdrawn if not accepted within 30 days. THIS IS NOT AN EQUIPMENT SALE AGREEMENTNNVOICE. THE SALE OF EQUIPMENT AND ANY OTHER ITEMS LISTED ABOVE IS SUBJECT TO AVAILABILITY AND ACCEPTANCE OF THE TERMS AND CONDITIONS OF UNITED'S EQUIPMENT SALE AGREEMENTANVOICE, WHICH MUST BE SIGNED PRIOR TO OR UPON DELIVERY OF THE EQUIPMENT AND OTHER ITEMS. Page: I ORE1L Po.*_REAL War-RMLC Mgnity TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Recommendation for Rejection of Bids Coffee Creek Lift Station and Force Main Improvements DATE: August 14, 2020 BACKGROUND: The Coffee Creek lift station and force main were constructed just south of East 106th Street North on the west side of North 145th East Avenue in 2002. Per the October 2016 Wastewater Master Plan, the lift station pumps, wet well, and generator, as well as the 8" force main are needing to be upgraded by 2020. The lift station is currently operating at approximately 90% of its rated capacity and provides service to the Lake Valley and Coffee Creek subdivisions, and several commercial developments along the east side of Highway 169. Additional development in this area is anticipated to occur over the next 5 to 15 years, at which time, the projected sanitary sewer flow will exceed the capacity of the lift station and force main. In November 2017, Public Works began discussions with Kellogg Engineering concerning the needed improvements to the lift station and force main in order to accommodate current and future sanitary sewer flows within the basin. SOLICITATION OF BIDS: In June 2020, City Engineering staff completed final bid documents and published advertisements in accordance with state statutes. A mandatory pre -bid meeting was held on June 24, and bids were opened on July 2, 2020, with a total of three contractors submitting bids. The bids submitted were as follows: BIDDER AMOUNT DEDUCTIVE ALTS TOTAL MSB Construction 5,007,778.00 $408,860.00 $4,598,918.00 Timber Wolf Excavating, LLC $5,347,416.00 $147,760.00 $5,199,656.00 McGuire Brothers Construction $6,802,483.00 $309,875.00 $6,492,608.00 Engineer's Estimate $3,632,827.00 $200,000.00 3,432,827.00 The project was bid with a base bid and deductive alternates. Deductive alternates were included to give options to reduce cost by open cutting roads versus bore and casing the piping infrastructure. The overall project being similar in nature to the recently completed Morrow Lift Station, was expected to bid no more than 10% higher. Unfortunately, that was not the case. Staff checked with the bidders and they stated that materials and equipment costs have increased exponentially with the influx of similar projects in Oklahoma. The Smith Farm Replacement Sewer Line bid last month was rejected due to high bids, which is a prime example of the cost increases. Based on this information and the projection that this type of available work will diminish in the winter, staff will proceed with a recommendation to reject all bids and re- advertise the project in December 2020. FUNDING: Funding for the project in the amount of $3,400,000.00 is in the Wastewater Collections Division budget. RECOMMENDATION: Staff recommends to reject all bids received for the Coffee Creek Lift Station and Force Main Improvements. Staff will revise the scope of work and advertise for bids at a later date. ATTACHMENT: Site Map ] II C V.' III u r I !I `e e V � � i q m N � n N m w a O O a N C D O C N $ O N v v � O w -00 r � c co O o LJ j .. - c 0 N C O qd W U O Y n Q7 � V m o 1 � O �.F .Cq C \H r, V C I U W Gl �o N of m° a=_ y vN g � m D o O - >h N � N N Nm r= E t- w F F Ecc 0 N Nn F d ] II C V.' III u r I !I `e e V � � i q m N � n N m w a O O a N C D O C N $ O N v v � O w -00 r � c co O o c 0 N C O qd W U O Y n Q7 � V m o U � O .Cq C \H r, V C U W Gl �o N of m° a=_ y vN g � m D o O - >h N � N N Nm r= E t- w F F Ecc 0 N Nn F d OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08/01/2020 Department Payroll Expenses Total Expenses 400 OPWA Administration 15,979.32 23,761.53 405 Utility Billing 6,768.00 11,861.43 420 Water 16,027.63 26,709.75 450 Wastewater 13,107.98 21,817.44 455 Wastewater Collection 12,452.19 21,498.29 480 Refuse 14,448.69 24,130.16 485 Recycle Center 2,344.00 4,729.80 FUND TOTAL 81,127.81 134,508.40 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY FISCAL YEAR 2020 -2021 Budgetary Basis Statement of Revenues 8 Expenses As of July 31, 2020 OPERATING fLIND MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 773,704 $ 773,704 $ 6,596,392 11.73% Wastewater 431,400 431,400 5,208,252 8.28% Refuse & recycle 210,354 210,354 2,436,961 8.63% Other Utility fees 18,221 18,221 280,600 6.49% TOTAL OPERATING REVENUES $ 1,433,679 $ 1,433,679 $ 14,522,205 9.87% OPERATING EXPENSES: OPWA administration $ (246,445) $ (246,445) $ (1,144,736) 21.53% Utility Billing (35,340) (35,340) (524,537) 6.74% Water (112,989) (112,989) (4,252,451) 2.66% Wastewater (103,404) (103,404) (2,890,917) 3.58% Refuse & Recycle (72,224) (72,224) (1,739,179) 4.15% Debt payments (203,967) (203,967) (2,705,000) 7.54% TOTAL OPERATING EXPENSES $ (774,368) $ (774,368) $ (13,256,820) 5.84% OPERATING REVENUES OVER /(UNDER) EXPENDITURES $ 659,310 $ 659,310 $ 1,265,385 NONOPERATING REVENUES (EXPENSES): Interest $ 1,958 $ 1,958 $ 28,830 6.79% Other revenues /(expenses) 2,001 2,001 20,326 9.84% Transfers in - - - 0.00% Transfers out - - (326,201) 0.00% TOTAL NONOPERATING REVENUES (EXPENSES) $ 3,959 $ 3,959 $ (277,045) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt $ 435,530 $ 435,530 $ 5,000,000 Expenditures of long -term debt (805) (805) (5,000,000) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES $ 434,725 $ 434,725 $ - NET INCOME (LOSS) $ 1,097,994 $ 1,097,994 $ 988,340 ENCUMBRANCES OUTSTANDING $ (741,242) FUND BALANCE (Budgetary Basis) Beginning Balance 2,039,743 2,039,743 Ending Balance $ 2,396,495 $ 3,028,083