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Home My WebLink About2020.09.01_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, SEPTEMBER 1, 2020 - 6:30 PM 1. Call to Order AGENDA RECEIVED Mayor Bill Bush AUG 2 8 2020 2. Invocation .1ity Clerk's Office Pastor Claud Slate of Fireside Baptist Church 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Resilience Michele Dempster, Character Council Member 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - August 18, 2020, Regular Meeting B. Approve claims 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Consideration and appropriate action relating to Resolution 2020 -17, concerning funding pursuant to the CARES Act and Coronavirus Relief Fund, authorizing and directing city staff to proceed with an application to the State of Oklahoma for the reimbursement of COVID -19 related public safety personnel costs and authorizing the City Manager to execute all necessary documents Chris Garrett Staff recommends approval of Resolution 2020 -17. 9. Consideration and appropriate action relating to a budget amendment and bids received for the Owasso Police Department Firearms Range Observation Tower Project Mike Barnes Staff recommends approval of a budget amendment in the General Fund, increasing the estimate of revenues and the appropriation for expenditures in the Police Services Department by $133,121.00, by utilizing carryover funds from FY 2019 -2020. Staff further recommends awarding the base bid and alternates #1 and #2 to Limestone Construction of Owasso, Oklahoma, in the amount of $134,180.00 and authorization to execute the agreement. 10. Consideration and appropriate action relating to bids received for the 2020 Street Rehabilitation Program Project Daniel Dearing Staff recommends awarding the bid to Grade Line Construction, LLC, of Broken Arrow, Oklahoma, in the amount of $1,534,161.27 and authorization to execute the agreement. Owasso City Council September 1, 2020 Page 2 11. Consideration and appropriate action relating the acquisition of right -of -way for the East 96th Street North from North 119th East Avenue to North 129th East Avenue Improvements Roger Stevens Staff recommends authorization for payment in the amount of $50,000.00 to Pathology Laboratory Associates, Inc., for the acquisition of right -of -way located at 9140 North 121 st East Avenue. 12. Report from City Manager • Monthly Public Works Project Status Report 13. Report from City Attorney 14. Report from City Councilors 15. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date August 15, 2020 • Health Care Self- Insurance Claims - dated as of August 27, 2020 16. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 17. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, August 28, 2020. U lann M. Stevens, Cit Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to iste vens@citvofowasso. cam OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, August 18, 2020 The Owasso City Council met in regular session on Tuesday, August 18, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, August 14, 2020. 1. Call to Order Mayor Bill Bush called the meeting to order at 6:30pm. 2. Invocation The Invocation was offered by Pastor John -David Meissner of New Heights Church. 3. Flag Salute Councilor Doug Bonebrake led the flag salute. 4. Roll Call Present Absent Mayor - Bill Bush Councilor - Chris Kelley Vice Mayor- Kelly Lewis Councilor - Doug Bonebrake Councilor- Lyndell Dunn A quorum was declared present. Staff: City Manager- Warren Lehr City Attorney - Julie Lombardi 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -August 4, 2020, and August 11, 2020, Regular Meetings B. Approve claims Ms. Lewis moved, seconded by Mr. Dunn to approve the Consent Agenda, as presented, with claims totaling $1,101,953.53. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 6. Consideration and appropriate action relating to items removed from the Consent Agenda None Consideration and appropriate action relating to the appointment of citizens to various City Boards and Committees Mayor Bill Bush presented the item, recommending confirmation of the following citizen appointments: • AUDIT COMMITTEE: Nick Sokolosky, Seat 5, Banker (term expires June 30, 2022) • PLANNING COMMISSION: Abhijeet Utturkar (to fill remainder of term expires June 30, 2021) Mr. Bonebrake moved, seconded by Mr. Dunn to confirm the citizen appointments, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Owasso City Council August 18, 2020 Page 2 8. Consideration and appropriate action relating to an agreement with Grand Gateway Economic Development Authority for Pelivan Transit services Josh Quigley presented the item, recommending approval of the Purchase of Service Agreement with Grand Gateway Economic Development Association ( Pelivan Transit) of Big Cabin, Oklahoma, in the amount of $51,000.00, and authorization to execute the agreement. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to approve and authorize execution of the agreement, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 Consideration and appropriate action relating to the purchase of a roadway crack sealant machine Larry Escalanta presented the item, recommending authorization to purchase a CRAFCO SS60 Diesel Melter Trailer Unit, utilizing the Houston - Galveston Area Council Buy Program #SM10 -18, from CRAFCO Inc., of Tulsa, Oklahoma, in the amount of $42,362.83. There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Dunn to authorize the purchase, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 10. Consideration and appropriate action relating to bids received for the East 10611, Street North and North 1451h East Avenue Intersection Improvement Project Dwayne Henderson presented the item, recommending award of the bid to Diversified Civil Contractors, LLC, of Broken Arrow, Oklahoma, in the amount of $2,795,335.00 and authorization to execute the necessary documents. There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Bonebrake to award the bid and authorize execution of the documents, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 11. Consideration and appropriate action relating to an agreement for engineering services for miscellaneous stormwater and erosion control projects Dwayne Henderson presented the item, recommending approval of the Agreement for Engineering Services with Meshek & Associates, LLC, of Tulsa, Oklahoma, in an amount not to exceed $50,000.00 and authorization to execute the agreement. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve and execute the agreement, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 Owasso City Council August 18, 2020 Page 3 12. Consideration and appropriate action relating to proposed project sites for the 2021 Street Rehabilitation Project Roger Stevens presented the item, recommending approval of the 2021 Street Rehabilitation Program priority sites. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to approve the priority sites, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 13. Consideration and appropriate action relating to Resolution 2020 -16, authorizing the sale of surplus city property, more commonly known as Tract 2 in Lot 31 of Block 2, Metro Heights 11, containing 1.245 acres located at the northeast corner of East 106th Street North and North Mingo Road intersection to Terry Josserand, in the amount of $75,000.00 Julie Lombardi presented the item, recommending approval of Resolution 2020 -16. There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Dunn to approve Resolution 2020 -16, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 14. Report from City Manager Warren Lehr reported on the milk give away by The Refuge Owasso, East 761h Street North construction project, Redbud Festival Park events, and the free landfill day. 15. Report from City Attorney None 16. Report from City Councilors None 17. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report - pay period ending date August 1,2020 • Health Care Self- Insurance Claims - dated as of August 13, 2020 • Monthly Budget Status Report - July 2020 • Oklahoma Department of Environmental Quality Permit No. WL000072200427 for Helscel Huneryager Industrial Park Potable Water Line Extension 18. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 19. Adjournment Ms. Lewis moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:26 pm. Bill Bush, Mayor Juliann M. Stevens, City Clerk Claims List - 9/1/2020 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK AMAZON- SUPPLIES $236.16 JPMORGAN CHASE BANK COW GOVT - TABLET CASES $250.00 JPMORGAN CHASE BANK GOVT FINANCE - TRAINING $85.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $53.88 JPMORGAN CHASE BANK SUNDANCE- SUPPLIES $57.45 FEMA COVID -19 -Total $682.49 AEP /PSO ELECTRIC USE $257.03 JPMORGAN CHASE BANK AMAZON - SUPPLIES $413.53 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $54.47 JPMORGAN CHASE BANK LOWES- SUPPLIES $8513 JPMORGAN CHASE BANK SOUTHERN AG- SUPPLIES $25.98 JPMORGAN CHASE BANK SPAY OK- SERVICE $165.00 JPMORGAN CHASE BANK TRACTOR SPLY- SUPPLIES $69.42 JPMORGAN CHASE BANK VERSARE- SUPPLIES $189.88 GEN ANIMAL CONTROL -Total $1,260.44 AEP /PSO ELECTRIC USE $20.43 JPMORGAN CHASE BANK EASTLAWN- SERVICE $2,250.00 JPMORGAN CHASE BANK WILBERT- SERVICE $1,500.00 SPOK INC. PAGER USE $8,98 UNIFIRST HOLDINGS LP UNIFORM SERVICE $19.32 GEN CEMETERY -Total $3,798.73 JPMORGAN CHASE BANK SAMS- SUPPLIES $16.98 JPMORGAN CHASE BANK WALMART- REFUND ($9.79) JPMORGAN CHASE BANK WALMART- SUPPLIES $9.79 GEN COMM CTR DONATIONS -Total $16.98 AEP /PSO ELECTRIC USE $1,491.70 JPMORGAN CHASE BANK AMAZON -SIGN HOLDERS $25.99 JPMORGAN CHASE BANK AMAZON- SUPPLIES $148.38 JPMORGAN CHASE BANK COX - INTERNET $69.00 JPMORGAN CHASE BANK LOWES- SUPPLIES $40.40 JPMORGAN CHASE BANK OFFICE DEPOT - SANITZER $89.22 JPMORGAN CHASE BANK OWASSO KEYS - REPAIR $70.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $40.94 SUMNERONE INC CONTRACT BASE CHARGE FOR $151.00 SUMNERONE INC CONTRACT OVERAGE CHARGE $36.58 F GEN COMMUNITY CENTER -Total $2,163.21 HAROLD RANDALL PINNEY CODE ENFORCEMENT MOW $250.00 HAROLD RANDALL PINNEY CODE ENFORCEMENT MOWING $250.00 HAROLD RANDALL PINNEY MOWING $850.00 KENNETH LIVINGSTON MOWING $300.00 1 Fund 01 GENERAL Claims List - 9/1/2020 Vendor Name Payable Description Payment Amount GEN COMMUNITY DEVELOPMENT -Total $1,650.00 CHICKASAW TELECOM INC EQUIPMENT $518.16 JPMORGAN CHASE BANK LOWES -PARTS $47.78 JPMORGAN CHASE BANK LOWES- SUPPLIES $24.96 JPMORGAN CHASE BANK LOWES -WEED KILLER $54.98 JPMORGAN CHASE BANK P &K -OIL $7.34 JPMORGAN CHASE BANK P &K -PARTS $3,18 GEN CULTURE & RECREATION -Total $656.40 JPMORGAN CHASE BANK AMAZON- SUPPLIES $45.76 JPMORGAN CHASE BANK IEDC -CONF FEE $475.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $28.68 GEN ECONOMIC DEV -Total $549,44 AEP IPSO ELECTRIC USE $75.20 BEAR COMMUNICATIONS INC STORM SIREN REPAIRS $218A5 GEN EM ERG PREPAREDNESS -Total $293.65 JPMORGAN CHASE BANK ACADEMY -BOOTS $104.99 JPMORGAN CHASE BANK SHI INTL -LIC FEE $115.09 UNIFIRST HOLDINGS LP UNIFORM SERVICE $30.40 UNITED STATES CELLULAR PW MONTHLY CELL PHONE INV $49.76 CORPORATION GEN ENGINEERING -Total $300.24 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $11.63 JPMORGAN CHASE BANK SKILLPATH - TRAINING $199.00 SUMNERONE INC COPIER SERVICE $45.00 WYCOM SYSTEMS SOFTWARE AGREEMENT $320.00 GEN FINANCE -Total $575.63 JPMORGAN CHASE BANK STANDARD SPLY -MOWER $2,631.00 JPMORGAN CHASE BANK UVT -DRONE $4,369.00 GEN FIRE CHER NAT GRANT -Total $7,000.00 AEP /PSO ELECTRIC USE $4,465.96 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT SERVICES $5,100.00 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $120.00 JPMORGAN CHASE BANK AMER WASTE- RENTAL $90.09 GEN GENERAL GOVERNMENT -Total $9,776.05 AEP /PSO ELECTRIC USE $163.27 GEN HISTORICAL MUSEUM -Total $163.27 JPMORGAN CHASE BANK SAV ON- BANNERS $220.00 GEN HR -CHAR INITIATIVE -Total $220.00 COMMUNITYCARE EAP EAP $446.16 ICON ENTERPRISES, INC APPLICANT TRACKING $3,500.00 2 Fund 01 GENERAL Claims List - 9/1/2020 Vendor Name Payable Description Payment Amount JPMORGAN CHASE BANK 500 NORMAN - ADVERTISIN $200.00 JPMORGAN CHASE BANK AMAZON -EMPL DEV $576.09 JPMORGAN CHASE BANK GIANT TV -EMPL DEV $305.43 JPMORGAN CHASE BANK NEXTIVA -SERV SUB $72.20 JPMORGAN CHASE BANK POS PROMOTIONS- SUPPLI $150.95 JPMORGAN CHASE BANK STRATA - PUBLICATIONS $1,096.71 GEN HUMAN RESOURCES -Total REPAIR $6,347.54 AT&T MOBILITY PUBLIC SAFETY WIRELES $80.08 JPMORGAN CHASE BANK ADOBE -SUB FEE $179.88 JPMORGAN CHASE BANK AMAZON- SUPPLIES $267.44 JPMORGAN CHASE BANK COX - INTERNET $1,539.00 JPMORGAN CHASE BANK COX -SIP PHONE SVC $710.82 JPMORGAN CHASE BANK NING.COM- NETWORK HOST $300.00 JPMORGAN CHASE BANK NOBEL -GIS HOSTING FEE $21,600.00 GEN INFORMATION TECH -Total $24,677.22 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $36.68 JPMORGAN CHASE BANK SAMS- SUPPLIES $5.96 GEN MANAGERIAL -Total $42.64 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $11.63 GEN MUNICIPAL COURT -Total $11.63 AEP /PSO ELECTRIC USE $1,416.73 BLAKE MITCHELL ELM CREEK MOWINGS $555.00 CHRISTOPHER WALKER PARKS RESTROOMS $1,300.00 CITY OF OWASSO WATER $24,598.00 JPMORGAN CHASE BANK ALL MAINT -SUPPLIES $31.22 PLAY BY DESIGN, INC. REPAIR $1,871.00 POWER PLAY LLC LIGHTING $2,515.00 ROGERS COUNTY RURAL WATER WATER SERVICE $361.31 DISTRICT UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $66.48 VERDIGRIS VALLEY ELECTRIC COOP PARKS ELECTRIC $119.38 WASHINGTON CO RURAL WATER WATER SERVICE $167.20 DISTRICT GEN PARKS -Total $33,001.32 AEP IPSO ELECTRIC USE $355.40 FELKINS ENTERPRISES LLC BUSINESS CARDS $60.00 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $90.00 JPMORGAN CHASE BANK APCO- TRAINING $60.00 JPMORGAN CHASE BANK COMP PROJ -LIC /MAINT F $180.00 JPMORGAN CHASE BANK LANGUAGE LINE -SVC $99.69 RICH & CARTMILL NOTARY BOND RENEW $30.00 3 Claims List - 911/2020 Fund Vendor Name Payable Description Payment Amount 01 GENERAL RICH & CARTMILL WATSON NOTARY RENEWAL $30.00 TREASURER PETTY CASH NOTARY FILING -HUNT $10.00 GEN POLICE COMMUNICATIONS -Total $915.09 JPMORGAN CHASE BANK GALLS -VEST $842,70 GEN POLICE DOJ VEST GRT -Total $842,70 JPMORGAN CHASE BANK CORNERSTONE -LOCKS $51.27 JPMORGAN CHASE BANK KUBOTA -PARTS $22.37 SPOK INC. PAGER USE $62.86 UNIFIRST HOLDINGS LP UNIFORM SERVICE $107.48 GEN STORMWATER -Total $243.98 JPMORGAN CHASE BANK ADMIRAL EXP- REFUND ($22.68) JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $48.01 JPMORGAN CHASE BANK ALARM BILL SVC- MONITO $90.00 JPMORGAN CHASE BANK BEWLEY- SUPPLIES $35.00 JPMORGAN CHASE BANK CAMFIL- FILTERS $243.82 JPMORGAN CHASE BANK COMM POWER SOL- REPAIR $447.60 JPMORGAN CHASE BANK COX - INTERNET $69.95 JPMORGAN CHASE BANK LOCKE - FILTERS $94.99 JPMORGAN CHASE BANK LOWES- REPAIR $23.54 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $28.59 JPMORGAN CHASE BANK SAMS - SUPPLIES $17.96 JPMORGAN CHASE BANK SCHINDLER- INSPECT FEE $318.64 JPMORGAN CHASE BANK SUNDANCE- SUPPLIES $47.96 JPMORGAN CHASE BANK ZEROREZ- CLEANING $460.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL $23.60 GEN SUPPORT SERVICES -Total $1,926.98 TREASURER PETTY CASH CC REFUND - FOREMAN $100.00 TREASURER PETTY CASH CC REFUND - RAILEY $50.00 TREASURER PETTY CASH CC REFUND - STILWELL $50.00 TREASURER PETTY CASH PARK REF - MESSICK $30.00 TREASURER PETTY CASH PARK REF -SMITH $30.00 GENERAL -Total $260.00 TREASURER PETTY CASH BOOTH REF -BOREN $40.00 TREASURER PETTY CASH BOOTH REF - BROOKER $40.00 TREASURER PETTY CASH BOOTH REF -COOP ALEWRK $40.00 TREASURER PETTY CASH BOOTH REF - HOLLOWAY $40.00 TREASURER PETTY CASH BOOTH REF - JOHNSON $40.00 TREASURER PETTY CASH BOOTH REF- MODENSACH $40.00 TREASURER PETTY CASH BOOTH REF -MOREY $40.00 TREASURER PETTY CASH VENDOR REF - CARVAJAL $50.00 4 Claims List - 9/1/2020 Fund Vendor Name Payable Description Payment Amount 01 GENERAL TREASURER PETTY CASH VENDOR REF - THOMAS $50.00 GF- HARVEST FESTIVAL -Total $380.00 GENERAL -Total $97,755.63 20 AMBULANCE SERVICE JPMORGAN CHASE BANK AMAZON - CONTAINER $49.97 JPMORGAN CHASE BANK COMM POWER SOL -PARTS $2,130.00 JPMORGAN CHASE BANK EXCELLANCE -PARTS $400.53 JPMORGAN CHASE BANK FULLERTON- SUPPLIES $120.00 JPMORGAN CHASE BANK HENRY SCHEIN - SUPPLIES $1,817.38 JPMORGAN CHASE BANK LIFE ASSIST- SUPPLIES $1,629.40 JPMORGAN CHASE BANK LIFE ASSIT- SUPPLIES $375.00 JPMORGAN CHASE BANK MEDLINE- SUPPLIES $1,027.41 JPMORGAN CHASE BANK OREILLY -PARTS $14.99 JPMORGAN CHASE BANK S ANESTHESIA- SUPPLIES $329.95 JPMORGAN CHASE BANK WAVE -APP $2,000.00 MEDICLAIMS INC BILLING SERVICES $14,398.36 AMBULANCE -Total $24,292.99 TREASURER PETTY CASH SR AMB REF - THOMPSON $20.40 TREASURER PETTY CASH SR AMB REF - WALKER $20.40 TREASURER PETTY CASH SR AMB REF - ZIMMERMAN $20.40 AMBULANCE SERVICE -Total $61.20 AMBULANCE SERVICE -Total $24,354.19 21 E -911 INCOG-E911 E911 ADMIN SVC FEES -AUG $7,944.83 INCOG -E911 INCOG MAPPING & MSAG MAIN $5,909.00 MOTOROLA SOLUTIONS, INC ASTRO SYSTEM $2,635.80 E911 COMMUNICATIONS -Total $16,489.63 E -911 -Total $16,489.63 25 HOTEL TAX AEP /PSO ELECTRIC USE $20.43 JPMORGAN CHASE BANK MEETING EXPENSE $83.88 HOTEL TAX ECON DEV -Total $104.31 HOTELTAX -Total $104.31 27 STORMWATER MANAGEMENT AEP IPSO ELECTRIC USE $393.47 FERGUSON BUSINESS FORMS, LLC BOOKS $1,512.36 JPMORGAN CHASE BANK ATWOODS -PARTS $123.03 JPMORGAN CHASE BANK LOWES -PAINT $32.29 JPMORGAN CHASE BANK TRACTOR SPLY -CHAIN $27.99 TREASURER PETTY CASH VEHICLE TAG $85.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $11.98 UNITED STATES CELLULAR PW MONTHLY CELL PHONE INV $33.78 CORPORATION STORMWATER- STORMWATER -Total $2,219.90 5 Claims List - 9/1/2020 Fund Vendor Name Payable Description Payment Amount 27 STORMWATER MANAGEMENT •Total $221990 31 AMBULANCE CAPITAL TREASURER PETTY CASH SR AMB REF- THOMPSON $3.60 TREASURER PETTY CASH SR AMB REF - WALKER $3.60 TREASURER PETTY CASH SR AMB REF - ZIMMERMAN $3.60 AMBULANCE CAPITAL -Total $10.80 AMBULANCE CAPITAL • Total $10.80 34 VISION TAX SEVEN C'S ENTERPRISES, INC CONSULTING SERVICES - 116 $1,457.91 116TH /GARN ETT INTERS IMPR - Total $1,457.91 HIDEAWAY PROPERTIES LLC ROW /EASEMENT ACQUISITION $4,225.00 VSN RECAP 96TH/119-129TH -Total $4,225.00 SEVEN C'S ENTERPRISES, INC CONSULTING SERVICES - 116 $2,256.85 VSN RECAP GARNETT TO 129 -Total $2,256.85 SEVEN C'S ENTERPRISES, INC CONSULTING SERVICES - 116 $9,036.40 SEVEN C'S ENTERPRISES, INC ROW CONSULTING SERVICES - $2,250.00 VSN RECAP MINGO TO GARNET - Total $11,286.40 VISION TAX •Total $19,226.16 37 SALES TAX FIRE AEP /PSO ELECTRIC USE $6,497.63 CITY OF OWASSO WATER $192.62 DEAKINS KEITH J TUITION REIMBURSEMENT $337.65 JPMORGAN CHASE BANK ACADEMY - UNIFORMS $89.99 JPMORGAN CHASE BANK ACE AIR -UNIT $140.00 JPMORGAN CHASE BANK AMER WASTE -REM FEE $64.20 JPMORGAN CHASE BANK ATWOODS -PARTS $2.99 JPMORGAN CHASE BANK BIG POPPYS- UNIFORMS $7,765.00 JPMORGAN CHASE BANK CONRAD- REPAIR $432.61 JPMORGAN CHASE BANK CONRAD- SERVICE $63.70 JPMORGAN CHASE BANK CONRAD -STRUT $61.09 JPMORGAN CHASE BANK FD SIGNWORKS- UNIFORM $95.92 JPMORGAN CHASE BANK FLEET FEET - UNIFORM $100.00 JPMORGAN CHASE BANK GALLS- SHIRTS $183.05 JPMORGAN CHASE BANK GALLS - UNIFORMS $137.94 JPMORGAN CHASE BANK GREEN ACRE -LAWN MAINT $945.20 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $214.84 JPMORGAN CHASE BANK INTERSTATE- BATTERY $245.00 JPMORGAN CHASE BANK LOCKE- FILTERS $22.33 JPMORGAN CHASE BANK LOWES -OIL $7.98 JPMORGAN CHASE BANK LOWES -PARTS $33.96 JPMORGAN CHASE BANK LOWES- REPAIR $5.64 JPMORGAN CHASE BANK NORTHRN SAFETY- FILTER $1,623.00 JPMORGAN CHASE BANK OKIE EXTRIC- GAUGES $74.00 N Claims_ List - 9/1/2020 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK PIKEPASS -FEES $16.75 JPMORGAN CHASE BANK QUIZ SVC -LAWN MAINT $540.00 JPMORGAN CHASE BANK REASORS -WATER $3.70 JPMORGAN CHASE BANK SAMS- SUPPLIES $100.14 JPMORGAN CHASE BANK SAV ON- MAGNETICS $496.00 JPMORGAN CHASE BANK SHOE CARNIVAL - UNIFORM $85.00 JPMORGAN CHASE BANK STANDARD SPLY -MOWER $4,618.00 JPMORGAN CHASE BANK STANDARD SPLY -PARTS $3.78 JPMORGAN CHASE BANK STITCH FIX - UNIFORMS $20.00 JPMORGAN CHASE BANK T &W -TIRES $1,471.85 JPMORGAN CHASE BANK TRAVEL EXPENSE $11.76 JPMORGAN CHASE BANK UVT- SOFTWARE $1,188.00 JPMORGAN CHASE BANK WALMART -CUPS $2.88 JPMORGAN CHASE BANK WALMART- SUPPLIES $27.96 JPMORGAN CHASE BANK WALMART -TV STAND $129.00 JPMORGAN CHASE BANK WALMART -WATER $13.00 SALES TAX FUND -FIRE -Total $28,064.16 SALES TAX FIRE - Total $28,064.16 38 SALES TAX POLICE AEP IPSO ELECTRIC USE $5,514.50 AT &T MOBILITY PUBLIC SAFETY WIRELES $135.75 CITY OF OWASSO WATER $66.50 FELKINS ENTERPRISES LLC BUSINESS CARDS $30.00 JOHNSON EQUIPMENT COMPANY REPAIR & MAINTENANCE $5,157.08 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $90.00 JPMORGAN CHASE BANK AMAZON -BOOKS $162.48 JPMORGAN CHASE BANK AMAZON- SUPPLIES $478.90 JPMORGAN CHASE BANK CORNERSTONE- SUPPLIES $9.36 JPMORGAN CHASE BANK FACEBOOK- ADVERTISING $100.00 JPMORGAN CHASE BANK GALLS - UNIFORM $347.87 JPMORGAN CHASE BANK GALLS -VEST $861.57 JPMORGAN CHASE BANK GT DIST- MUNITIONS $2,628.67 JPMORGAN CHASE BANK GT DIST- SUPPLIES $87.64 JPMORGAN CHASE BANK GT DIST -TOOLS $419.00 JPMORGAN CHASE BANK INTERSTATE- SUPPLIES $26.65 JPMORGAN CHASE BANK IQ CAR WASH- SUPPLIES $16.00 JPMORGAN CHASE BANK MCINTOSH- REPAIR $2,168.04 JPMORGAN CHASE BANK MERRICK- AWARDS $635.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $55.00 JPMORGAN CHASE BANK P &K- SUPPLIES $33.99 JPMORGAN CHASE BANK PETSMART- SUPPLIES $79.99 JPMORGAN CHASE BANK PUB AGENCY - TRAINING $300.00 7 Claims List - 911/2020 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE JPMORGAN CHASE BANK RANCHERS - REPAIR $400.44 JPMORGAN CHASE BANK ROCIC- ANNUAL FEE $300.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $469.10 JPMORGAN CHASE BANK SOUTHERN AG- SUPPLIES $79.99 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM $74.99 JPMORGAN CHASE BANK SPEEDYS- TOWING $300.00 JPMORGAN CHASE BANK TACTICALGEAR- UNIFORM $301.71 JPMORGAN CHASE BANK THOMSON WEST -CLEAR AC $396.78 JPMORGAN CHASE BANK WALMART- SUPPLIES $24,97 KING DAVIS ARCHITECTS TOWER REDESIGN $3,000.00 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE $185.50 SUMNERONE INC COPIER SERVICE $100.03 SUMNERONE INC PD COPIER LEASE RENTALS $566.43 TREASURER PETTY CASH UNIFORM EXP- WHITAKER $44.00 SALES TAX FUND - POLICE • Total $25,647.93 SALES TAX POLICE -Total $25,647.93 39 SALES TAX STREETS AEPIPSO ELECTRIC USE $1,515.62 JPMORGAN CHASE BANK AMAZON - SEALER $34.99 JPMORGAN CHASE BANK ANCHOR -ROCK $311.16 JPMORGAN CHASE BANK ATWOODS- SUPPLIES $20.94 JPMORGAN CHASE BANK BROWN FARMS -SOD $100.00 JPMORGAN CHASE BANK BUMP2BUMP- FITTINGS $12.87 JPMORGAN CHASE BANK HOME DEPOT - BUCKET $3,48 JPMORGAN CHASE BANK LOCKE- PHOTOCELLS $59.98 JPMORGAN CHASE BANK LOWES -TOOLS $39.96 JPMORGAN CHASE BANK SHELTON- CONCRETE $388.50 JPMORGAN CHASE BANK TULSA ASPHALT- ASPHALT $262.74 JPMORGAN CHASE BANK TWIN CITIES - CONCRETE $11,236.25 PINKLEY SALES INSTALL GPS TO UPGRADE SI $8,685.00 SPOK INC. PAGER USE $162.14 UNIFIRST HOLDINGS LP UNIFORM SERVICE $192.52 SALES TAX FUND-STREETS -Total $23,026.15 SALES TAX STREETS • Total $23,026.15 40 CAPITAL IMPROVEMENTS OKLAHOMA NATURAL GAS COMPANY ONG UTILITY RELOCATION - $394,630.40 CI - E 76TH ST WIDENING -Total $394,630.40 DOERNER, SAUNDERS, DANIEL & LEGAL SERVICES $9,787,68 CIP GARN RD WIDE 106.116 -Total $9,787.68 CHEROKEE BUILDERS INC CONSTRUCTION SERVICES $144,847.16 AGR CIP SPORTS PARK DIET POND -Total $144,847.16 .l Claims List - 9/112020 Fund Vendor Name Payable Description Payment Amount 40 CAPITAL IMPROVEMENTS -Total $549,265.24 70 CITY GARAGE AEP /PSO ELECTRIC USE $491,82 AT &T MOBILITY WIRELESS SERVICE $59.45 JPMORGAN CHASE BANK AMAZON -PARTS $156.50 JPMORGAN CHASE BANK AR SPEEDOMETER - REPAIR $138.00 JPMORGAN CHASE BANK ATWOODS -PARTS $79,98 JPMORGAN CHASE BANK GOODYEAR- RECAPS $1,831.46 JPMORGAN CHASE BANK HESSELBEIN -TIRES $715.48 JPMORGAN CHASE BANK INLAND TRUCK - REPAIR $2,857.58 JPMORGAN CHASE BANK JIM GLOVER -PARTS $1,911.94 JPMORGAN CHASE BANK JIM GLOVER - REFUND ($353.75) JPMORGAN CHASE BANK JIM NORTON -PARTS $282.93 JPMORGAN CHASE BANK MACS - REPAIR $299.09 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $9.79 JPMORGAN CHASE BANK ROBERTSON TIRE - SERVIC $79.99 JPMORGAN CHASE BANK SPEEDTECH -PARTS $2,349.90 JPMORGAN CHASE BANK TAKE TEN -PARTS $1,130.29 JPMORGAN CHASE BANK UNITED FORD -PART RESA $82.54 JPMORGAN CHASE BANK UNITED FORD -PARTS $360.45 UNIFIRST HOLDINGS LP UNIFORM RENTAL $55.26 CITY GARAGE -Total $12,538.70 CITY GARAGE •Total $12,538.70 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS' COMP CLAIMS $11,673.80 WORKERS' COMP SELF -INS -Total $11,673.80 WORKERS' COMP SELF -INS -Total $11,673.80 77 GENERAL LIABILITY- PROPERT ELIZABETH ANNE CHILDS LEGAL WORK $3,045.00 JPMORGAN CHASE BANK FERGUSON -TORT CLAIM $1,485.16 GEN LIAR -PROP SELF INS -Total $4,530.16 GENERAL LIABILITY - PROPERT -Total $4,530.16 78 HEALTHCARE SELF INS FUND JPMORGAN CHASE BANK PUSH PEDAL -MAINT FEE $110.00 WELLNESS •Total $110.00 HEALTHCARE SELF INS FUND -Total $110.00 City Grand Total $815,016.76 I '5v REAL Pwpfe • REAL Chano W •REAL CummunRy TO: The Honorable Mayor and City Council FROM: Chris Garrett Assistant City Manager SUBJECT: Resolution 2020 -17, CARES Act and Coronavirus Relief Fund DATE: August 28, 2020 BACKGROUND: In March 2020, President Trump signed into law the CARES Act. This legislation allocated over $2 billion to the State of Oklahoma for state agency programs and the Coronavirus Relief Fund (CRF), which provided federal financial support to state, local and tribal governments navigating the impact of the COVID -19 outbreak. As part of the CRF, Oklahoma was allocated $1.534 billion in federal funding to support COVID- 19- related government expenses. As defined by the U.S. Treasury, the state is largely responsible for facilitating reimbursements of these CRF funds to the state agencies, cities, counties and tribal governments. Based on the latest allocation model, approximately $250 million of CRF funds have been designated for cities and counties, of which the City of Owasso is eligible for a maximum of slightly less than $2.85 million. Federal Guidelines applicable to funding from the CARES Act and CRF issue a presumption that all public safety personnel costs (salary and benefits) within a specific period are related to the COVID-19 relief efforts, unless the relevant municipal official determines otherwise. To ensure compliance, Oklahoma Municipal Management Services (OMMS) recommends each eligible municipality pass a resolution confirming the presumption that all public safety personnel costs of the City during the approved period of time were substantially dedicated to the City's COVID -19 response efforts. PROPOSED RESOLUTION: Resolution 2020 -17 has been drafted for City Council consideration and appropriate action. This resolution confirms the presumption that all public safety personnel costs of the City, for the period from March 1, 2020, through November 1, 2020, were substantially dedicated to the City's COVID -19 response efforts. In addition, the resolution provides direction and authorization to the city staff to proceed with seeking reimbursement of COVID -19 related public safety personnel costs for the stated period, and for the City Manager to execute all documents necessary to complete the application and funding process, RECOMMENDATION: Staff recommends approval of Resolution 2020 -17. ATTACHMENT: Resolution 2020 -17 CITY OF OWASSO OWASSO, OKLAHOMA RESOLUTION 2020 -17 A RESOLUTION CONCERNING FUNDING PURSUANT TO THE CARES ACT AND THE CORONAVIRUS RELIEF FUND, CONFIRMING THAT IT IS THE POLICY OF THE CITY THAT ALL PUBLIC SAFETY PERSONNEL COSTS ARE "SUBSTANTIALLY DEDICATED" TO THE COVID-19 RESPONSE EFFORTS OF THE CITY THROUGHOUT THE ONGOING STATE OF EMERGENCY WHEREAS, on March 11, 2020, the World Health Organization (WHO) declared the coronavirus COVID -19 disease to be a pandemic; and WHEREAS, on March 13, 2020, the President of the United States declared a National Emergency; due to the COVID -19 Virus pandemic; and WHEREAS, on March 15, 2020, the Governor of the State of Oklahoma declared an emergency caused by the impending threat of COVID -19 to the people of this State and the public's peace, health and safety; and WHEREAS, the Governor's statewide emergency declaration has been renewed and extended numerous times and remains in effect; and WHEREAS, it is the duty of the City Council to protect the health and safety of the City and its inhabitants, to preserve the peace, and to provide civil defense and emergency functions; and WHEREAS, the guidelines applicable to funding from the CARES ACT indicate that there is a presumption that all public safety personnel costs are related to the COVID-19 relief efforts unless the relevant municipal official determines otherwise; and WHEREAS, approval of this Resolution is in the best interest of the residents of the City of Owasso NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, THAT: Pursuant to the guidelines established for the receipt of funds by a municipality, pursuant to the CARES ACT and the Coronavirus Relief Fund, the City Council confirms the presumption that all public safety personnel costs of the City for the period from March 1, 2020, through November 1, 2020, were substantially dedicated to the City's COVID -19 response efforts. THAT: City staff is authorized to seek reimbursement of COVID -19 related public safety personnel costs for the stated period. THAT: The City Manager is authorized to execute all documents necessary to complete the application and funding process. ATTEST: PASSED, ADOPTED AND APPROVED on this 1 st day of September 2020. Juliann M. Stevens, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney Mayor, Bill Bush sd REAL Po 5 - .•REAL CAa,ac R•REAL Community TO: The Honorable Mayor and City Council FROM: Scott Chambless Chief of Police SUBJECT: Owasso Police Department Firearms Range Observation Tower Project DATE: August 28, 2020 BACKGROUND: In 2004, the Owasso Police firearms range was closed due to safety issues. For several years following the closure, the department borrowed range facilities from various police departments. Beginning in 2008, the department began leasing a range from a private range facility. The lease agreement spanned several years and exceeded $40,000.00 per year for the lease. In 2011, the decision was made to invest in a new firearms range at the location that was closed in 2004. The goal was to complete the range in phases, with all work to be completed by the end of 2015. The intended phases included extensive dirt work to establish a handgun range, a 360 range, and a rifle range. In addition, plans included concrete walkways, an observation tower, a turning target system, and outdoor lighting. To date, the portions of the range that would be considered completed are the ranges and the walkways associated with the ranges. Concrete work has been completed for the shoot house and the turning target system. In addition, three metal coverings have been installed on the range to protect the staff from inclement weather and over exposure to the sun. The next step in the project is the completion of the observation tower. An observation tower is a key safety component to range operations. During normal firearms training conditions, there are range training officers on the ground directly behind shooters. These range officers carefully monitor the shooters who are within their line of sight. The goal is to ensure that officers receiving training are not exhibiting unsafe firearms handling that would put others at risk. Only having officers at ground level creates a challenge for comprehensive observation. Police and military training experts have long recognized the need for an elevated observation tower to provide complete viewing of on -going training. This elevated view, coupled with training officers on the ground, makes for a much safer training environment. At any given time there can be 10 to 20 officers simultaneously shooting at the range. Safety in these conditions is of utmost importance. The observation tower would also serve as a control center for the planned fuming target system and outdoor lighting. If the observation tower is constructed, then the turning target system and outdoor lighting system would follow at a later time in the project. The tower is the first step for these other important aspects of the range project. Professional architectural and engineering services were procured for the design of the observation tower. A project consultant has also been hired. Owasso Public Works staff has been consulted extensively for the entire project, including design specifications due to the range being located in a flood zone. It is important to note that this project was advertised for bidding earlier in the year and the City Council rejected those bids on May 19, 2020, due to the bids being in excess of available funding. PD Observation Tower Bid Page 2 BID ADVERTISEMENT: Advertisements for bids were published on July 29, 2020, and again on August 05, 2020. The bid opening was held on July 29, 2020, at City Hall. Seven (7) contractors submitted a bid for the project. The base bid is for the building that constitutes the tower and a basic stairway for entering the second floor. Alternate 1 expands the stairway to include a walkway and railing on three sides of the tower: this walkway is used for additional observation capability. Alternate 2 is for the installation of a floor drain in the bottom floor of the tower to assist with draining water following a flood event. The bid results, which included the base bid and two (2) alternates, are summarized below. CONTRACTOR BASE BID ALTERNATE 1 ALTERNATE 2 TOTAL Reco Construction $152,489.00 $32,483.00 $1,624.00 $186,596.00 Construction Enterprises, INC $157,711.00 $40,133.00 $4,290.00 $202,134.00 Alpha Building $168,064.00 $75,935.00 $2,508.00 $246,507.00 AC Owen Construction $248,000.00 $49,000.00 $3,800.00 $300,800.00 Greystone Construction $185,000.00 $30,160.00 $3,000.00 $218,160.00 Limestone Construction $115,000.00 $18,430.00 $ 750.00 $134,180.00 Magnum Construction $168,888.00 $15,250.00 $4,750.00 $188,888.00 FUNDING: Funding is available from proposed carryover funding from FY 2019 -2020. This carryover funding includes $25,000.00 from a donation from Friends of the Owasso Police and $108,121.00 from the FY 2019 -2020 police department budget that had been designated for the range project. The remaining $1,059.00 is available in the department's current training budget. RECOMMENDATION: Staff recommends approval of a budget amendment in the General Fund, increasing the estimate of revenues and the appropriation for expenditures in the Police Services Department by $133,121.00, by utilizing carryover funds from FY 2019 -2020. Staff further recommends awarding the base bid and alternates #1 and #2 to Limestone Construction of Owasso, Oklahoma, in the amount of $134,180.00 and authorization to execute the agreement. ATTACHMENT: Agreement AGREEMENT THIS AGREEMENT, made this I st day of September, 2020, between the City of Owasso, Oklahoma (CITY), and Limestone Construction (CONTRACTOR). W ITN ESS ETH: 1. That for and in consideration of the sum of One Hundred Thirty -Four Thousand One Hundred Eighty dollars ($134,180.00), CONTRACTOR will furnish to CITY a NEW POLICE FIREARMS RANGE OBSERVATION TOWER as indicated in the specifications. 2. The CONTRACTOR will furnish all of the labor and other services necessary to deliver the project as required in the Agreement and Bid Criteria. The Work will be substantially completed within (_) calendar days from the date of Notice to Proceed; and completed and ready for final payment in accordance with the General Conditions within (_) calendar days from the date of Notice to Proceed, which will be on or before 3. OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer loss if the Work is not substantially complete within the time specified in paragraph 2 above, plus any extensions thereof allowed in accordance with the General Conditions. 4. The CITY shall pay CONTRACTOR upon acceptance of delivery of the NEW POLICE FIREARMS RANGE OBSERVATION CONTROL TOWER and following the submission of an invoice. 5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. 6. This instrument, supplemented by the Bid Documents, contains the entire agreement between the parties, and no statement, promise or inducement made by either party, or the agent of either party, that is not contained in this written Agreement shall be valid or binding. 7. This Agreement shall not be enlarged, modified, or altered except in writing, signed by the parties and endorsed herein. 8. This agreement shall be governed by the laws of the State of Oklahoma both as to interpretations and performance. IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate. One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All portions of the Contract Documents have been signed by OWNER and CONTRACTOR. Page 1 of 2 This Agreement will be effective on l0�k By Bill Bush, Mayor (SEAL) (SEAL) CONTRACTOR: ATTEST: ATTEST: Juliann M. Stevens, City Clerk APPROVED AS TO FORM & CONTENT: Julie Trout Lombardi, City Attorney Address for giving notices: 200 South Main Street Owasso, Oklahoma 74055 Page 2 of 2 Title s� REAL People • REAL CM1amder REAL Communlly TO: The Honorable Mayor and City Council FROM: Daniel Dearing, P.E. Assistant City Engineer SUBJECT: 2020 Street Rehabilitation Program Project Bid Award DATE: August 28, 2020 BACKGROUND: Annually, the Capital Improvements Fund allows for the expenditure of funds to repair and /or resurface residential and non - residential roadways. Street rehabilitation and repair sites are evaluated and selected based on a comprehensive assessment of roadway conditions. The selection process is aimed at maximizing the taxpayer's return on investment by increasing roadway lifecycle and minimizing future maintenance costs while enhancing overall roadway driving conditions and public safety. The project targets the rehabilitation of Dogwood and Elm Street between 81h Street and East 86th Street North. Also included in this project are repairs and surface replacement of streets in Ram Plaza, Elm Creek Commercial Corner, Three Lakes II and Three Lakes III. BID ADVERTISEMENT: Advertisements for bids were published on July 10, 2020, and July 17, 2020, in accordance with state law. A mandatory pre -bid meeting was held at City Hall on August 4, 2020, with eleven (11) contractors in attendance. The bid opening was held on August 18, 2020, at City Hall. Two (2) contractors bid the project. Grade Line Construction, LLC, was the low bidder with a bid of $1,534,161.27. The bid results are summarized below. Bidder Base Bid Grade Line Construction, LLC $1,534,161.27 Crossland Heavy 1,568,000.00 Engineer's Estimate $1,637,867.73 FUNDING: Funding is available in the Capital Improvements Fund and the Street Department Half -Penny Sales Tax Fund. RECOMMENDATION: Staff recommends awarding the bid to Grade Line Construction, LLC, of Broken Arrow, Oklahoma, in the amount of $1,534,161.27, and authorization to execute the agreement. ATTACHMENTS: Location Map Agreement Cl SECTION 00300 AGREEMENT THIS AGREEMENT is dated as of the I" day of September , 2020, by and between City of Owasso (hereinafter called OWNER) and Grade Line Construction, LLC. (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. WORK CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: PAVING REPAIR PROJECT FY 2019 -2020 CITY OF OWASSO, OKLAHOMA The project for which the Work under the contract documents may be the whole or only a part, is described as follows: Asphalt street reconstruction of the following locations: Dogwood from 8'1 Street to 86`1 Street Elm Street froni 8t11 Street to the Outer Frontage Road just south of 86t1 & Garnett Intersection. Repairs, mill and overlay of the following locations: E 861" PL N from N 12911 E Ave to AMC Theatre parking lot E 85t' Street Nfrom N 129'' E Ave to N 128i1' E Ave N 128'1 E Ave from E 85i1 Street N to E 861h Street N E 88' Street N1119t1' E Ave from N 12011' E Ave to E 90'1 Street N N 121''' E Ave /E 8711 Street N from 89t' PL N to N 120r1 E Ave ARTICLE 2. ENGINEER The project has been assigned to the Project Manager or his/her duly authorized representative, who is hereinafter called ENGINEER and who will assume all duties and responsibilities and will have the rights and authority assigned to ENGINEER in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 3. CONTRACT TIME 3.1 The Work will be substantially completed within two hundred forty (240) calendar days from the date of Notice to Proceed; and completed and ready for final payment in AGREEMENT 0720 00300 - Page 1 of 15 accordance with the General Conditions within two hundred seventy (270) calendar days from the date of Notice to Proceed, which will be on or before 3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not substantially complete within the time specified in paragraph 3.1 above, plus any extensions thereof allowed in accordance with the General Conditions. They also recognize the delays, expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER Five hundred Dollars ($500.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for substantial completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time specified in paragraph 3.1 for completion and readiness for final payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER Five Hundred Dollars ($500.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for completion and readiness for final payment. ARTICLE 4. CONTRACT PRICE 4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid. 4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that the determination of actual quantities and their classification is to be made by the OWNER at the time of application for payment. ARTICLE 5. PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment in accordance with the General Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications for Payment will be processed by OWNER as provided in the General Conditions. 5.1 Progress Payments. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during construction as provided below. All progress payments will be on the basis of the progress of the Work. 5.1.1 Progress payments shall not exceed an amount equal to 95% of the WORK completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of the contract amount. 5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount, OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 97.5% of the Contract Price, less such amounts as OWNER shall determine in accordance with the AGREEMENT 0720 00300 - Page 2 of 15 General Conditions, provided that OWNER has determined that satisfactory progress is being made, and upon approval by the Surety. 5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with the General Conditions, OWNER shall pay the Contract Price. ARTICLE 6. CONTRACTOR'S REPRESENTATIONS In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 6.1 CONTRACTOR has familiarized himself /herself with the nature and extent of Contract Documents, Work, locality, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that in any manner may affect cost, progress or performance of the Work. 6.2 CONTRACTOR has studied carefully all reports or explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except underground facilities) which have been identified in the Supplementary Conditions as provided in the General Conditions. Contractor accepts the determination set forth in the General Conditions of the extent of the "technical data" contained in such reports and drawings upon which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are not Contract Documents and may not be complete for Contractor's purposes. Contractor acknowledges that Owner and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to underground facilities at or continuous to the site. Contractor has obtained and carefully studied (or assume responsibility for having done so) all such additional supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by Contractor, and safety precautions and programs incident thereto. Contractor does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times and in accordance with the other terms and conditions of the Contract Documents. 6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests and studies of such reports and related data in addition to those referred to in paragraph 6.2 as (s)he deems necessary for the performance of the Work at the Contract price, within the Contract Time and in accordance with the other terns and conditions of the Contract Documents; and no additional examinations, investigations, tests, reports or similar data are or will be required by CONTRACTOR for such purposes. 6.4 CONTRACTOR has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground AGREEMENT 0720 00300 - Page 3 of 15 Facilities. No additional examinations, investigations, explorations, tests, reports, studies or similar information or data in respect of said Underground Facilities are or will be required by CONTRACTOR in order to perform and furnish the Work at the Contract Price within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including the General Conditions. 6.5 CONTRACTOR has correlated the results of all such observations, examinations, investigations, tests, reports and data with the terms and conditions of the Contract Documents. 6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. 6.7 CONTRACTOR has obligated himself/herself to the OWNER to be responsible for the workmanship, labor and materials used in the project for one (1) year after the project has been accepted by the OWNER. 6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials and other items necessary for the completion of the project. The OWNER has issued him a Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement. ARTICLE 7. CONTRACT DOCUMENTS The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the following: 7.1 This Agreement (pages 1 to 6 inclusive). 7.2 Exhibits "A ", 'B ", "C" and "D" to this Agreement. 7.3 Advertisement for Bids (Section 00100). 7.4 Requirements for Bidders (Section 00110). 7.5 Instructions to Bidders (Section 00120). 7.6 Bid (Section 00200). 7.7 Bid Bond (Section 00210). 7.8 Bid Affidavits (Section 00220). 7.9 Statement of Bidders Qualifications (Section 00230). 7.10 Certificate of Non- Discrimination (Section 00240). 0720 00300 - Page 4 of 15 7.11 Performance Bond (Section 00410). 7.12 Maintenance Bond (Section 00420). 7.13 Statutory payment Bond (Section 00430). 7.14 Notice of Award (Section 00510). 7.15 Notice to Proceed (Section 00520). 7.16 Change Order (Section 00600). 7.17 General Conditions (Section 00700). 7.18 Project Specifications (Section 00800). 7.19 Special Provisions (Section 00900). 7.20 Project Drawings, consisting of Sheets 1 to 23, inclusive, and Standard Drawings. 7.21 Addendum Numbers to , inclusive. 7.22 Documentation submitted by CONTRACTOR prior to Notice of Award (pages to _ inclusive). 7.23 Any Modification, including Change Orders, duly delivered after execution of Agreement. There are no Contract Documents other than those listed above in this Article 7. The Contract Documents may only be altered, amended or repealed by a Modification (as defined in the General Conditions). ARTICLE 8. MISCELLANEOUS 8.1 Terms used in this Agreement which are defined in the General Conditions shall have the meanings indicated in the General Conditions. 8.2 No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law) and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 8.3 OWNER and CONTRACTOR each binds himself /herself, his /her partners, successors, assigns, and legal representatives to the other party hereto, his /her partners, 0720 00300 - Page 5 of 15 successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. 8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and binding upon both parties even if a provision or part of the Contract Documents should be held void or unenforceable by law. IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate. One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All portions of the Contract Documents have been signed by OWNER and CONTRACTOR. This Agreement will be effective on September 1, 2020. OWNER: CONTRACTOR: By By Bill Bush, Mayor (SEAL) ATTEST: Juliann M. Stevens, City Clerk Title Address for giving notices: P.O. Box 180 Owasso, OK 74055 (SEAL) Title AGREEMENT 0720 00300 - Page 6 of 15 s� REAL Peoplo • PEAL CM1aracbr • REAL Cnmmunly TO: The Honorable Mayor and City Council FROM: Roger Stevens Public Works Director SUBJECT: Right -of -Way Acquisition East 961h Street North from North 1 191h East Avenue to North 129th East Avenue Improvements DATE: August 28, 2020 BACKGROUND: City staff is currently involved in the acquisition of right -of -way and easements for East 96th Street North from North 119th East Avenue to North 129th East Avenue Improvements. Negotiations for the purchase of 2,662 square feet of right -of -way, located at 9140 North 121 :r East Avenue, have been successfully completed and staff is seeking City Council authorization to purchase the land. DESCRIPTION /PURCHASE PRICE: The settlement offer for the right -of -way is $18.78 per square foot, for the purchase price of $50,000.00. FUNDING: Funding for this purchase is included in the Vision Recapture Fund. RECOMMENDATION: Staff recommends authorization for payment in the amount of $50,000.00 to Pathology Laboratory Associates, Inc„ for the acquisition of right -of -way located at 9140 North 121st East Avenue. ATTACHMENTS: Executed Offer Letter Site Map Sa nTity Wit out Limits. ..removing obstacles standing in the way of people celebrating their lives. dpn.. w..� 1,'I OFFER LETTER RE: 961 Street North & US 169 County: Tulsa Parcel: 14, 14.1 Owner: Pathology Laboratory Associates, Inc. To whom it may concern: A right -of -way improvement project has been planned for construction in your area. The project will require that the City of Owasso acquire right -of -way across the property which you own or in which you have an interest. The agent presenting this letter has been authorized by my office to explain the project and its effects upon you and your property and is making an offer to acquire the right -of -way from you in the name of the City of Owasso. To buy the land and improvements, the offer is $38,025.00 The City agreed to a settlement offer in the amount of $50,000.00 The agent making you this offer may not have authorization to change the amount. The above offer is the amount that the City of Owasso has determined to be the Fair Market Value of the part of your property needed inclusive of damages (if any) to your remaining property. This is a firm offer made according to Oklahoma statutory requirements; however, there is no prohibition against you donating the land for the right -of -way, if you wish to do so. If it is necessary for you to move any of your personal property, you will be given 90 days from the date shown below to clear the right -of -way. Your consideration of our purchase offer to buy your property will be appreciated. By signing below, you are agreeing to the settlement amount listed above: Sincerely, Sr. Vice President July 24, 2020 (Date) Public Works Department 301 West 2n° Avenue (918) 272 -4959 P.O. Box 180 City of Owasso FAX (918) 2724996 Owasso, Oklahoma 74055 A City of Character www.cityofowasso.com Right -of -Way Obtainment - E 96 St N from N 119 E Ave to N 129 E Ave �-:E 96,Si r3'I C• C � '�I�ri�b'0 d £� :.\ Fet� '� t \{ I �. r 1 � r;iat '"'Sti'��' C i•. r is � , 1 �1 7 � �.a iw" L Yi rye rrf; 71160+ j �' I e. ece= i �?i- 72160 i• ib •� �9"• �] it IMf.P B r J IPA. r F F . ► 'F • \ .g t I � ai Y��ypy�= may,.- �,y��\ � I 1 a AT?�Cum _SSO I • • r jY71 . frss r F`ti j:i '' P!i►fi:. - „ir —. ��” ' ' •;. trr ,gip „. 71 `- `' \` �' `: y -- * r • � '� �. 9S, 0 �,V•r. =_Best Buy Pathology Laboratory 1„ _ 215 ft Associates 08/77/2020 This map may r;? resems a visual display of related geographic information Data provides here on is not guarantee of acutual field conditions. To be sure of complete accuracy, please contact the responsible staor most up-todate information. CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 08115/2020 Department Payroll Expenses Total Expenses 105 Municipal Court 6,293.26 9,470.85 110 Managerial 22,281.91 31,147.71 120 Finance 20,880.13 31,635.56 130 Human Resources 9,231.03 13,729.58 160 Community Development 18,577.14 28,499.64 170 Engineering 20,141.44 30,609.80 175 Information Systems 17,826.34 26,644.68 181 Support Services 9,378.87 14,182.86 190 Cemetery 2,212.80 3,771.94 201 Police Grant Overtime 4,681.52 4,743.70 201 Police Overtime- Covid19 1,648.36 1,670.74 215 Central Dispatch 23,573.83 39,081.44 215 Central Dispatch- Covid19 _ 221 Animal Control 4,216.79 6,269.64 250 Fire Safer Grant 27,223.65 42,018.13 250 Fire Overtime- Covid19 - 280 Emergency Preparedness 2,307.69 2,822.55 370 Stormwater /ROW Maint. 8,100.37 12,496.55 515 Park Maintenance 7,664.61 12,390.83 520 Culture /Recreation 9,949.15 16,382.04 550 Community- Senior Center 6,024.12 8,105.27 580 Historical Museum 745.60 838.06 710 Economic Development 4,648.31 7,02279 General Fund Total 227,606.92 343,534.36 185 Garage Fund Total 7,674.71 12 512.19 255 Ambulance Fund Total 553.85 622.53 250 Fire Fund 37 Total 168,487.17 252,814.53 201 Police Fund 38 Total 175,750.91 267 207.13 300 Streets Fund 39 Total 17 892.84 30 402.76 370 Stormwater Fund 27 Total 4,350.43 6,717.73 150 Worker's Compensation Total 2,075.07 2,516.47 720 Strong Neighborhoods Total 4,274.11 6,195.06 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 8127120 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP ADMIN FEES ADMIN FEES VISION DEPT TOTAL AMOUNT 47,463.62 23, 544.06 52,942.83 28,072.99 14,088.76 73,493.64 239,605.90 5,720.20 9,387.36 15,107.56 195.08 1,342.90 1,537.98 HEALTHCARE SELF INSURANCE FUND TOTAL 256,251.44