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Home My WebLink About2020.09.01_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, SEPTEMBER 1, 2020 - 6:30 PM 1. Call to Order AGENDA RECEIVED Chair Bill Bush AUG 28 MO 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matt ers listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - August 18, 2020, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the purchase of an automated refuse collection vehicle and the declaration of surplus equipment Larry Escalanta Staff recommends approval to purchase a 2021 Mack LR64R /Heil 28 -yard DPF Python, Diesel, automated refuse collection vehicle utilizing the State of Oklahoma approved contract #SW197, from United Engines of Oklahoma City, Oklahoma, in the amount of $309,648.00; and, to declare the 2009 Crane Carrier /Heil 28 -yard Python automated vehicle (VIN #ICYCCK4889T049442) as surplus to the needs of the Authority and utilized as a trade -in, valued at $15,000.00, thereby reducing the purchase price of the new vehicle to $294,648.00. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report — pay period ending date August 15, 2020 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Str, at 6:00 pm on Friday, ugust 28, 2 0. iann M. Stevens, ity Clerk The City of Owasso encourages citizen participation. To req sf an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING Tuesday, August 18, 2020 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, August 18, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, August 18, 2020. 1. Call to Order Chair Bill Bush called the meeting to order at 7:26 pm. 2. Roll Call Present Absent Chair - Bill Bush Trustee - Chris Kelley Vice Chair- Kelly Lewis Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - August 4, 2020, and August 1], 2020, Regular Meetings B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda, as presented, with claims totaling $719,502.97. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to the purchase of a dump bed truck Robert Allison presented the item, recommending approval to purchase a 2020 Ram 5500 regular cab, diesel, four -wheel drive truck with a dump bed utilizing the State of Oklahoma's approved contract #SW60035, from Bob Howard Chrysler Jeep Dodge of Oklahoma City, Oklahoma, in the amount of $62,247.08. There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Bonebrake to approve the purchase, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 Owasso Public Works Authority August 18, 2020 Page 2 6. Consideration and appropriate action relating to the purchase of a trailer mounted vacuum assisted pump Travis Blundell presented the item, recommending approval to purchase a Pioneer Trailer Mounted 4 -inch Vacuum Assisted Pump utilizing the State of Oklahoma's approved contract #SW0185, from United Rentals Pump Solutions of Tulsa, Oklahoma, in the amount of $40,943.79. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve the purchase, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 Consideration and appropriate action relating to bids received for the Coffee Creek Liff Station and Force Main Improvements Dwayne Henderson presented the item, recommending to reject all bids received for the project. Staff will revise the scope of work and advertise for bids at a later date. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to reject all bids, as recommended. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 8. Report from OPWA Manager None 9. Report from OPWA Attorney None 10.01ficial Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report - pay period ending date August 1, 2020 • Monthly Budget Status Report - July 2020 11. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 12. Adjournment Mr. Dunn moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:42 pm. Bill Bush, Chair Juliann M. Stevens, Authority Clerk Claims List - 9/1/2020 Fund Vendor Name Payable Description Payment Amount 61 OPWA AEP IPSO ELECTRIC USE $1,471.20 CITY OF OWASSO ADMIN OVERHEAD $25,000.00 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $210.65 JPMORGAN CHASE BANK ANCHOR- SUPPLIES $24,84 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $157.78 JPMORGAN CHASE BANK SAMS- SUPPLIES $149.55 JPMORGAN CHASE BANK SUNDANCE- SUPPLIES $55.73 STANDLEY SYSTEMS LLC COPIER MAINTENANCE $342.64 JPMORGAN CHASE BANK AGREEM $645.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $60.46 UNITED STATES CELLULAR PW MONTHLY CELL PHONE INV $49.76 CORPORATION UNIFORM SERVICE $128.96 OPWA ADMINISTRATION -Total $253,025.61 $27,522.61 BANCFIRST 800469017/09B $55,960.39 BANCFIRST 800470015/09C $23,361.35 BANCFIRST 800471013 /SANTA FE $14,375.72 BANCFIRST 800472011 /RANCH CREEK $25,377.32 BANCFIRST 8007800171190 $85,641.82 OKLAHOMA WATER RESOURCES BOARD ORF -01- 0002- CW /2001A $25,868.49 OKLAHOMA WATER RESOURCES BOARD ORF -02- 0017- CW /2002A $22,440.52 OPWA DEBT SERVICE -Total $253,025.61 GREELEY & HANSEN LLC LBX 619776 ENGINEERING SERVICES - RA $13,472.76 RANCH CRK INTCPT UPGRADE -Total $13,472.76 AEP /PSO ELECTRIC USE $136.71 UNIFIRST HOLDINGS LP UNIFORM SERVICE $26.20 RECYCLE CENTER -Total $162.91 JPMORGAN CHASE BANK ATWOODS -PARTS $31.96 JPMORGAN CHASE BANK BUMP28UMP- SUPPLIES $7.99 JPMORGAN CHASE BANK FLEETPRIDE -PARTS $70.06 JPMORGAN CHASE BANK GELLCO -SHOES $107.99 JPMORGAN CHASE BANK KIMS INTL -HOSES $480.35 JPMORGAN CHASE BANK LOCKE- REPAIR $14.84 JPMORGAN CHASE BANK LOWES -WASP SPRAY $7.92 JPMORGAN CHASE BANK SAMS- SUPPLIES $27.18 JPMORGAN CHASE BANK SEMI TRUCK -WASH $645.00 JPMORGAN CHASE BANK SUMMINS -PARTS $250.94 SPOK INC. PAGER USE $71.84 UNIFIRST HOLDINGS LP UNIFORM SERVICE $128.96 UNITED STATES CELLULAR PW MONTHLY CELL PHONE INV $44.43 CORPORATION REFUSE COLLECTIONS -Total $1,889.46 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $11.63 1 Claims List - 911/2020 Fund Vendor Name Payable Description Payment Amount 61 OPWA TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $1,385.09 INC ADMIRAL EXP- SUPPLIES $15.98 UTILITY BILLING -Total INTERSTATE- BATTERIES $1,396.72 AEP IPSO ELECTRIC USE $6,274.09 JPMORGAN CHASE BANK LOWES -PARTS $5922 JPMORGAN CHASE BANK LOWES- REFUND ($1726) SPOK INC. PAGER USE $47.90 TREASURER PETTY CASH VEHICLE TAG $47,40 UNIFIRST HOLDINGS LP UNIFORM SERVICE $105.68 WASHINGTON CO RURAL WATER MAGNOLIA LS WATER $23.10 DISTRICT UNIFORM SERVICE $162.84 WASHINGTON CO RURAL WATER MORROW LS WATER $19.80 DISTRICT WASTEWATER COLLECTIONS -Total $6,559.93 AEPIPSO ELECTRIC USE $24,008.35 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $15.98 JPMORGAN CHASE BANK INTERSTATE- BATTERIES $13.70 JPMORGAN CHASE BANK LOCKE- REPAIR $14.84 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $36.27 JPMORGAN CHASE BANK SAMS - SUPPLIES $23.96 JPMORGAN CHASE BANK SUNDANCE- SUPPLIES $29.80 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REM $10,690.70 SPOK INC. PAGER USE $26.94 UNIFIRST HOLDINGS LP UNIFORM SERVICE $131.08 WASTEWATER TREATMENT -Total $34,991.62 AEP IPSO ELECTRIC USE $286.21 CITY OF TULSA DEPT OF FINANCE WQA LAB SERVICES $840.00 CORE & MAIN METERS $117,000.00 JPMORGAN CHASE BANK CORE &MAIN - SUPPLIES $4,942.26 JPMORGAN CHASE BANK GREENHILL - GRAVEL $1,052.80 JPMORGAN CHASE BANK HILTI -PARTS $678.38 JPMORGAN CHASE BANK HOME DEPOT -PARTS $110.79 JPMORGAN CHASE BANK UTILITY SPLY- LIFTER $155.02 JPMORGAN CHASE BANK YELLOWHOUSE -PARTS $377.97 SPOK INC. PAGER USE $81.32 UNIFIRST HOLDINGS LP UNIFORM SERVICE $162.84 WATER -Total $125,687.59 OPWA -Total $464,709.21 67 OPWA SALES TAX BANCFIRST 80065001212016 NOTE $231,877.50 BANCFIRST 800730038/2018 NOTE $96,294.66 BANCFIRST 800826026/2020 NOTE $96,036.11 E Claims List - 9/1/2020 Fund Vendor Name Payable Description Payment Amount 67 OPWA SALES TAX OPWA STF DEBT SERVICE -Total $424,208.27 OPWA SALES TAX -Total $424,208.27 69 OPWA SALES TAX SUB MORROW PLACE INVESTMENT GROUP DEVELOPMENT AGREEMENT $4,859.87 ACCOUN LLC OPWA ST SUB - DEBT SERV -Total $4,859.87 OPWA SALES TAX SUB ACCOUN -Total $4,859.87 OPWA Grand Total $893,777.35 wAJ3 5 0000� REAL Pmople • REAL CROmder • REAL CemmunRy TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Larry Escalanta General Services Superintendent SUBJECT: Purchase of a Refuse Collection Vehicle DATE: August 28, 2020 BACKGROUND: Included in the FY 2020 -2021 Refuse Division budget is funding for the purchase of a new, 2021 automated, refuse collection vehicle. This vehicle will be replacing the existing 2009 Crane Carrier /Heil 28 -Yard Python automated truck. The Refuse Division services 13,351 residential accounts, as well as 151 commercial customers. This equates to approximately 57,854 trash pickups a month. The typical full -time life cycle for an automated refuse collection vehicle is 7 years. In addition, staff is proposing to declare the existing 2009 (09 -2) Crane Carrier /Heil 28 -Yard Python automated truck as surplus to the needs of the Authority and used as a trade -in to reduce the purchase cost of the new refuse truck. VEHICLE DESCRIPTION: Staff proposes the purchase of a new, automated, diesel refuse collection vehicle through the State of Oklahoma bidding process. The proposed vehicle will be a 2021 Mack LR64R chassis with a 28 -yard Heil Python automated collection body. This vehicle is essentially the some vehicle as the division has been using since the transition to automated collection. This will allow staff to maintain operator familiarization, continuity, efficiency, proficiency of service, and repair. FUNDING: The FY 2020 -2021 Refuse Division budget includes funding for the purchase of a new automated refuse collection vehicle. RECOMMENDATION: Staff recommends approval to purchase a 2021 Mack LR64R /Heil 28 -yard DPF Python, Diesel, automated refuse collection vehicle utilizing the State of Oklahoma approved contract #SW197, from United Engines of Oklahoma City, Oklahoma, in the amount of $309,648.00; and to declare the 2009 Crane Carrier /Heil 28 -yard Python automated vehicle (VIN #ICYCCK4889T049442) as surplus to the needs of the Authority and utilized as a trade -in, valued at $15,000.00, thereby reducing the purchase price of the new vehicle to $294,648.00. ATTACHMENT: Bid Proposal - United Engines 7 �nited Engines July 29, 2020 City of Owasso 111 North Main Street Owasso Oklahoma 74055 We are pleased to present the following State of Oklahoma Refuse Contract SW 197 BID quotation for one 2021 diesel powered Mack LR64R/Heil DPF Python 28 -yard refuse compactor body. Standard equipment features included in body bid price include: 5.2 cubic yard hopper 108 -inch lift reach Python lift -2 year limited structural warranty 1250 lb. lift capacity Street side access door Under hopper liquid sump with 2 clean out doors and steel rake Tailgate service props Fully automatic shur -loc tailgate latches Operate -in- gear -at -idle front mount tandem vane pump system Cushioned up and down, chrome plated rods Chassis mounted oil tank with level /temperature gauge and oil suction shut of valve 3- micron return line filter with magnetic trap In cab filter by pass monitor 100 - micron suction line strainer Fabric guard hose protection on all high - pressure hoses In cab packing controls, electric /air Air /electric operated in -cab lift controls joy stick style In -cab hoist controls, electric over air In -cab function and indicator lights Air operated in -cab tailgate controls Cortex controller with insight diagnostics Select -o -pack Auto lift Arm rest Lift reach warning Back up alarm Center mounted brake light Duplicate high and low mount LED stop, turn, and tail lights Mid -body LED signals ICC reflective tape 6555 W. Reno • Oklahoma City, Oklahoma 73127 • Ph: (405) 947 -3321 • Fax: (405) 604 -2870 �nited Engines Rear anti sail /anti splash mud flaps Rear camera bracket and flood lights - reverse activated Body undercoating Cavity coat and joint sealer Standard one year (2000 hours) warranty Remote packer lube kit Safety triangle Optional equipment included in body bid price: Full factory mount Third Eye Four camera system Peterson safety strobe light system 60/90 belt grabber Hopper hood Remote lift controls Service hoist 20 lb. fire extinguisher 3/16" AR 400 hopper and body floor over lay Severe duty wear bar in hopper Steel mud guards in front of rear tires Broom and shovel kit Rear bumper tool box Sump chutes Body side fender extensions Rear "Caution" decal Infinity Series 5 -year warranty packer cylinders Two -year complete body warranty 2021 Mack LR64R diesel chassis Extra warranty included as follows: 3/ <150,000 miles chassis warranty includes: Engine plan 2 (covers sensors) Emissions systems Please see attached chassis specifications FOB Owasso Oklahoma STATE OF OKLAHOMA REFUSE CONTRACT BID PRICE $ 309,648.00 OFFERED TRADE IN VALUE OF 2009 CCC WITH HEIL 28 YARD PYTHON (S 1,000.00) 5555 W. Reno • Oklahoma City, Oklahoma 73127 • Ph: (405) 947 -3321 • Fax: (405) 604 -2870 �nited Engines NET BID AFTER TRADE IN S 294,648.00 Please note trade in unit must be operational at time of trade in Price includes delivery and training on equipment. Please allow 90 -110 days for delivery. All sales are subject to United Engines Tennis and Conditions of sale which can be found at h�):/ hmitedeuaines.com /IIEStandardTC odf and which are incorporated by reference into this document as if fully set forth herein. Accepted by Date Respp'tfully submitte Dave Chapel United Engines 5555 West Reno Oklahoma City, OK 73127 405- 625 -2044 dchanelri.unitedeneines.com 5555 W. Reno • Oklahoma City, Oklahoma 73127 • Ph: (405) 947 -3321 • Fax: (405) 604 -2870 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08115/2020 Department Payroll Expenses Total Expenses 400 OPWA Administration 14,964.97 22,565.01 405 Utility Billing 6,768.00 11,861.41 420 Water 16,495.12 27,257.49 450 Wastewater 13,283.92 22,017.32 455 Wastewater Collection 11,916.40 20,816.64 480 Refuse 14,624.58 24,317.96 485 Recycle Center 2,344.00 4,729.80 FUND TOTAL 80,396.99 133,565.63