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Home My WebLink About2020.09.15_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, SEPTEMBER 15, 2020 - 6:30 PM AGENDA RECEIVED 1. Call to Order SEP 11 2020 �C7 Chair Bill Bush 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - September 1, 2020, and September 8, 2020, Regular Meetings B. Approve claims C. Accept the Water Meter Replacement Program and authorize final payment to Second Sight Systems, LLC, of Barnhart, Missouri, in the amount of $35,295.00 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the purchase of a service truck Larry Escalanta Staff recommends approval to purchase a 2021 Ford F250 Crew Cab 4x4 7.3L V8 gasoline service truck from Bill Knight Ford Fleet and Commercial Center of Tulsa, Oklahoma, in the amount of $34,037.00, per the State of Oklahoma approved contract # SW035. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date August 29, 2020 • Monthly Budget Status Report - August 2020 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, September 11, 2020. 4 ��_ Chris Garrett, Deputy City Clerk The City of Owasso encourages citizen participation. To request on accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to Lstevens@cityofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING Tuesday, September 1, 2020 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, September 1, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, August 28, 2020. 1. Call to Order Chair Bill Bush called the meeting to order at 7:08 pm 2. Roll Call Present Absent Chair- Bill Bush None Vice Chair- Kelly Lewis Trustee - Chris Kelley Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - August 18, 2020, Regular Meeting B. Approve claims Ms. Lewis moved, seconded by Mr. Dunn to approve the Consent Agenda, as presented, with claims totaling $893,777.35. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to the purchase of an automated refuse collection vehicle and the declaration of surplus equipment Larry Escalanta presented the item, recommending approval to purchase a 2021 Mack LR64R /Heil 28 -yard DPF Python, Diesel, automated refuse collection vehicle utilizing the State of Oklahoma approved contract #SW197, from United Engines of Oklahoma City, Oklahoma, in the amount of $309,648.00; and, to declare the 2009 Crane Carrier /Heil 28- yard Python automated vehicle (VIN #ICYCCK4889T049442) as surplus to the needs of the Authority and utilized as a trade -in, valued at $15,000.00, thereby reducing the purchase price of the new vehicle to $294,648.00. Owasso Public Works Authority September 1, 2020 Page 2 There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to approve the purchase and declare the 2009 Crane Carrier as surplus, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 6. Report from OPWA Manager None 7. Report from OPWA Attorney None 8. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report- pay period ending date August 15, 2020 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 10. Adjournment Mr. Bonebrake moved, seconded by Mr. Kelley to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis, Kelley, Bush NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:14 pm. Bill Bush, Chair Chris Garrett, Deputy Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, September 8, 2020 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, September 8, 2020, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, September 4, 2020. 1. Call to Order /Roll Call Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Absent Mayor /Chair- Bill Bush Councilor /Trustee - Lyndell Dunn Vice Mayor /Vice Chair- Kelly Lewis Councilor /Trustee - Chris Kelley Councilor /Trustee - Doug Bonebrake A quorum was declared present. 2. Discussion relating to Community Development items A. Request for annexation (OA 20 -03) - 11.5 acres located at 7215 North 1 15{h East Avenue B. Request for a final plat - 12.7 acres located south of East 761h Street North and east of US Highway 169 (Helscel- Huneryager Industrial Park) C. Request for a final plat - 19.73 acres located south of the intersection of East 76th Street North and North 1541h East Avenue (Hawk's Landing) D. Request for rezoning (OZ 20 -03) from Agriculture (AG) to Office (0) - 14.91 acres located at the northwest corner of East 761h Street North and North Memorial Drive (Trinity Presbyterian) E. Request for a specific use permit (SUP 20 -01) - 0.47 acres located at 13311 East l 16th Street (Tommy's Car Wash) F. Request for a specific use permit (SUP 20 -02) - 1.03 acres located at 13311 East 1161h Street (Grease Monkey) Alexa Beemer presented items A thru D, and discussion was held. Karl Fritschen presented items E and F, and discussion was held. It was further explained that these items will be placed on the September 15, 2020, City Council agenda for consideration and action. 3. Discussion relating to a proposed special efficiency audit of utility expenses and tax collections Linda Jones presented the item and discussion was held. It was further explained that this item would be placed on the September 15, 2020, City Council agenda for consideration and action. 4. Discussion relating to the proposed purchase of a Fire Pumper Truck David Hurst presented the item and discussion was held. It was further explained that this item would be placed on the September 15, 2020, City Council agenda for consideration and action. 5. Discussion relating to a proposed funding agreement for the East 76th Street North Railroad Crossing Improvement Project Dwayne Henderson presented the item and discussion was held. It was further explained that this item would be placed on the September 15, 2020, City Council agenda for consideration and action. Owasso City Council, OPWA & OPGA September 8, 2020 Page 2 b. Discussion relating to City Manager items A. Monthly sales tax report B. City Manager report Linda Jones presented item A and discussion was held. Under item B, Warren Lehr provided a status report on the Old Central Parking Lot Improvement Project, Board of Adjustment vacancies, and CARES Act COVID -19 federal reimbursement funding. 7. City Councilor /Trustee comments and inquiries Councilor Bonebrake inquired about the Old Central Parking Lot Improvement Project. 8. Adjournment The meeting adjourned at 6:43 pm. Bill Bush, Mayor /Chair Chris Garrett, Deputy City Clerk Claims List - 9/15/2020 Fund Vendor Name Payable Description Payment Amount 61 OPWA AMERICAN MUNICIPAL SERVICES LTD COLLECTION SERVICES $27.43 OPWA -Total $27.43 AT &T CONSOLIDATED PHONE $13.19 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - $51.19 CITY GARAGE AUG, $5,524.17 CINTAS CORPORATION FIRST AID SUPPLIES FOR OF $113.46 CITY GARAGE LABOR/OVERHEAD EXP - $165.33 OSI ENVIRONMENTAL INC SEPT $150.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - AUG, 2 $29.23 JPMORGAN CHASE BANK LOCKE SPLY- REPAIR $8.17 JPMORGAN CHASE BANK LOWES- SUPPLIES $42.88 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $39.92 JPMORGAN CHASE BANK RESTAURANT EQUIP -SUPP $7.25 JPMORGAN CHASE BANK SAMS- SUPPLIES $154.54 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $97.13 UNIFIRST HOLDINGS LP UNIFORM SERVICE $76.46 OPWA ADMINISTRATION -Total $798.75 AT &T CONSOLIDATED PHONE $13.19 CITY GARAGE LABORIOVERHEAD EXP - $410.17 CITY GARAGE SEPT $5,524.17 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FE $1,350.72 OSI ENVIRONMENTAL INC USED OIL - COLLECTION SER $75.00 OSI ENVIRONMENTAL INC USED OIL COLLECTION FEE - $150.00 OSI ENVIRONMENTAL INC USED OIL- COLLECTION SERV $75.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $50.92 RECYCLE CENTER -Total $2,125.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - $2,761.69 AUG, CITY GARAGE LABOR/OVERHEAD EXP - $5,524.17 SEPT CITY GARAGE VEH PARTS & SVC -AUG, 20 $9,854.06 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES,- AUG, 2 $1,624.21 JPMORGAN CHASE BANK BUMP2BUMP- GREASE $172.90 JPMORGAN CHASE BANK FASTENAL -PARTS $61.28 JPMORGAN CHASE BANK KIMS -PARTS $257.61 JPMORGAN CHASE BANK RANCHERS - REPAIR $220.00 JPMORGAN CHASE BANK SAMS -PAPER TOWELS $35.98 JPMORGAN CHASE BANK STREET LAMPS - MAILBOX $325.00 JPMORGAN CHASE BANK UNITED ENGINES -PARTS $251.80 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FE $13,256.27 UNIFIRST HOLDINGS LP UNIFORM SERVICE $122.96 UNITED ENGINES, LLC PARTS $251.80 REFUSE COLLECTIONS -Total $34,719.73 1 Claims List - 9/15/2020 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK STAPLES - SUPPLIES $1.99 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $1,188.47 UTILITY BILLING -Total $1,190.46 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - $209.28 AUG, CITY GARAGE LABORIOVERHEAD EXP - $1,378.50 SEPT CITY GARAGE VEH PARTS & SVC -AUG, 20 $359.95 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - AUG, 2 $452.93 J & R EQUIPMENT RELIEF VALVE $340.63 JPMORGAN CHASE BANK ATWOODS - SUPPLIES $118.95 JPMORGAN CHASE BANK BUMP213UMP- GREASE $41.50 JPMORGAN CHASE BANK BUMP2BUMP- SUPPLIES $93.43 JPMORGAN CHASE BANK CORE &MAIN -EQUIP $197.89 JPMORGAN CHASE BANK CORE &MAIN -PARTS $35.98 JPMORGAN CHASE BANK CORE &MAIN -PUMP $1,102.00 JPMORGAN CHASE BANK CORE &MAIN- REPAIR $2,059.78 JPMORGAN CHASE BANK CORE &MAIN- RISERS $255.05 JPMORGAN CHASE BANK CORE &MAIN- SUPPLIES $130.18 JPMORGAN CHASE BANK CORNERSTONE -PVC $9.95 JPMORGAN CHASE BANK HOME DEPOT -PARTS $14.75 JPMORGAN CHASE BANK LOWES -EXT CABLE $77.68 JPMORGAN CHASE BANK LOWES- SUPPLIES $78.91 JPMORGAN CHASE BANK OFFICE DEPOT -HARD DRI $82.98 JPMORGAN CHASE BANK OFFICE DEPOT - REFUND ($69.99) JPMORGAN CHASE BANK RED WING -BOOTS $170.00 JPMORGAN CHASE BANK SAMS -FACE MASKS $119.80 JPMORGAN CHASE BANK STANDARD SPLY- CHAINS $50.16 JPMORGAN CHASE BANK STANDARD SPLY- SUPPLIE $15.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $230.91 UNIFIRST HOLDINGS LP UNIFORM SERVICE $105.68 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $524.63 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $180.94 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $8,447.47 AT &T CONSOLIDATED PHONE $65.95 CINTAS CORPORATION PPE $41.17 CITY GARAGE LABORIOVERHEAD EXP- $1,064.42 SEPT CITY GARAGE VEH PARTS & SVC -AUG, 20 $239.27 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - AUG, 2 $377.57 JPMORGAN CHASE BANK ACADEMY -BOOTS $144.99 2 Fund 61 OPWA Claims List - 9/15/2020 Vendor Name Payable Description Payment Amount JPMORGAN CHASE BANK AMAZON- WRENCH $9.99 JPMORGAN CHASE BANK ATWOODS - WHEELS $58.93 JPMORGAN CHASE BANK BUMP2BUMP- SUPPLIES $74.06 JPMORGAN CHASE BANK GRAINGER -PUMP $58.50 JPMORGAN CHASE BANK GREEN CO- PERMIT FEE $125.00 JPMORGAN CHASE BANK HACH- AMMONIA PROBE $972.16 JPMORGAN CHASE BANK HACH- REAGENT $661.10 JPMORGAN CHASE BANK LOWES- SUPPLIES $75.96 JPMORGAN CHASE BANK NCL- GLASSWARE $155.46 JPMORGAN CHASE BANK NCL- REAGENTS $206.37 JPMORGAN CHASE BANK NCL- SUPPLIES $149.07 JPMORGAN CHASE BANK NEXTCARE- VACCINES $200.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $10.19 JPMORGAN CHASE BANK OK.GOV -FEE $3.75 JPMORGAN CHASE BANK PRECISION CAL - SUPPLIE $591.00 JPMORGAN CHASE BANK RED WING -BOOTS $170.00 JPMORGAN CHASE BANK TERMINIX -PEST CONTROL $92.00 JPMORGAN CHASE BANK WALMART -WATER $8.16 JPMORGAN CHASE BANK WASTE MGMT - SLUDGE REM $4,917.60 UNIFIRST HOLDINGS LP UNIFORM SERVICE $128.14 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER TREATMENT -Total $10,680.83 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - $83.44 AUG, CINTAS CORPORATION FIRST AID SUPPLIES FOR OF $99.28 CITY GARAGE LABORIOVERHEAD EXP - $2,718.17 SEPT CITY GARAGE VEH PARTS & SVC - AUG, 20 $3.63 CITY OF TULSA UTILITIES WATER $325,000.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - AUG, 2 $1,160.59 JPMORGAN CHASE BANK ATWOODS -DEF $35.94 JPMORGAN CHASE BANK ATWOODS- EXHAUST FLUID $13.98 JPMORGAN CHASE BANK BROWN FARMS -SOD $260.00 JPMORGAN CHASE BANK CORE &MAIN- LOCKSNALVE $534.46 JPMORGAN CHASE BANK CORE &MAIN- SETTERS $1,256.40 JPMORGAN CHASE BANK CORE &MAIN -VALVE WRENC $184.10 JPMORGAN CHASE BANK DITCH WITCH- RENTAL $325.00 JPMORGAN CHASE BANK LOWES - NOZZLE $64.96 JPMORGAN CHASE BANK LOWES -TOOLS $63.86 JPMORGAN CHASE BANK P &K -PARTS $28.45 JPMORGAN CHASE BANK RED WING -BOOTS $170.00 JPMORGAN CHASE BANK SAMS -FACE MASKS $119.80 3 Claims List - 9/15/2020 Fund Vendor Name Payable Description Payment Amount 61 OPWA UNIFIRST HOLDINGS LP UNIFORM SERVICE $181.06 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRI $30.60 VERMEER GREAT PLAINS, INC. SIGHT GLASS $191.02 WATER -Total $332,524.74 OPWA -Total $390,514.41 OPWA Grand Total $390,514.41 sd PEAL Peopla • REAL CM1aracter •REAL Community TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Robert Allison Water Department Superintendent SUBJECT: Acceptance of the Water Meter Replacement Program and Authorization for Final Payment DATE: September 11, 2020 BACKGROUND: In January 2020, the Owasso Public Works Authority approved a contract with Second Sight Systems, LLC, in the amount of $237,140.00 to remove and replace water meters, cans and re- setters as needed in Original Town, Ator, Elm Creek and Three Lakes. In August of 2020, Second Sight Systems, LLC, completed all work within the contract. A final payment of $35,295.00 will result in a total contract amount of $202,305.00, a $34,385.00 contract underrun. All work meets requirements for acceptance. FUNDING: Funding for this project is included in the FY 2020 Water Division budget. RECOMMENDATION: Staff recommends acceptance of the contract work and authorization for final payment to Second Sight Systems, LLC, of Barnhart, Missouri, in the amount of $35,295.00. ATTACHMENT: Final Pay documents PO # 20210045 PO Box 1003 Hillsboro, MO 63050 Phone - 636.789.9999 Fax - 636.789.9998 61-420 -53401 SECOND S /GH T Payment Application Date 08.23.2020 Bill to: Original Contract Amount $ 237,140.00 City of Owasso Public Works Change Orders to Date $ 34,835.00 PO Box 180 Adjusted Work Amount $ 202,305.00 Owasso, OK 74055 Value of Work to Date $ 202,305.00 Previous Requests $ 175,800.00 Remaining Balance $ Retainage Amount 5% $ - Amount Due $ 35,295.00 EF K `%a4A4 Payments Received $ 167,010.00 Subc&Mtractor Signature Name Kyla Parker Title HR & Financial Manager Email kyla.parker @sssrf.com $35,295.00 OK TO PAY- FINAL PMT Please check if this is a Progress or inal_x Invoice APPLICATION FOR PAYMENT Final CITY OF OWASSO 2019 METER CHANGE OUT PROJECT item Description unit unit price work completed qtys to date scheduled value $ to date ttl previous ttl this application qty I $ amount I qty I $ amount 0M 1 R& R Meter only EA $ 60.00 530 $ 31,800.00 36 $ 2,160.00 566 494 $ 33,960.00 2 R& R Meter and Can EA $ 85.00 60 $ 5,100.00 1 $ 85.00 61 214 $ 5,185.00 3 R& R Meter,Can & Install Re- setter EA $ 110.00 529 $ 58,190.00 87 $ 9,570.00 616 910 $ 67,760.00 4 R &R Meter & Install Re -setter EA $ 85.00 663 $ 56,355.00 82 $ 6,970.00 745 554 $ 63,325.00 5 Allowance LS $ 10,000.00 0 $ - $ - 0 1 $ - ALTERNATE 1 1 R& R Meter only EA $ 60.00 135 $ 8,100.00 0 $ - 135 130 $ 8,100.00 2 R& R Meter and Can EA $ 85.00 13 $ 1,105.00 0 $ - 13 16 $ 1,105.00 3 R& R Meter,Can & Install Re -setter EA $ 110.00 79 $ 8,690.00 0 $ 79 79 $ 8,690.00 4 R &R Meter & Install Re -setter EA $ 85.00 76 $ 6,460.00 0 $ - 76 76 $ 6,460.00 ALTERNATE 2 1 R& R Meter only EA $ 60.D0 0 $ fig $ 4,140.00 rQI 71 1 $ 4,140.00 2 R& R Meter and Can EA $ 85.00 01$ 9 $ 765.00 9 24 $ 765.00 3 R& R Meter,Can & Install Re -setter EA #$ $ 110.00 0 $ 14 $ 1,540.00 14 6 $ 1,540.00 4 R &R Meter & Install Re -setter CA 85.00 0 $ 15 $ 1,275.00 151 10 $ 1,275.00 $ 175,800.00 $ 26,505.00 $ 202,305.00 The undersigned Contractor certifies that all work in this application for payment has been completed in accordance with the contract documents, and that he has paid all obligations for previously completedd work on which payments have been made. Contractor: CLAIM OR INVOICE AFFIDAVIT STATE OF ) SS COUNTY OF The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says that this (invoice, Claim or Contract) is true and correct. Affiant further slates that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests famished to the Affiant. Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtain payment or the award of this contract. Contractor or Supplier Subscribed and sworn to before me this ra" day of kwa , 2020 KV k s-v --: KYLA J. PARKER Notary Publlc - Notary Seal No li Ste Genevieve County -State of Missouri Commission# IM1711 Commission Number 12381719 My Commission Expires Apr 28, 2024 My Commission Expires: oa.zsaoza Architect, Engineer or other Supervisory Official Subscribed and swom to before me this —day of _ Notary Public Commission # My Commission Expires: NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. i CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN Project/ Owner Contractor Project: FYI 9-20 Water Meter Replacement Project Name: Second Sight Systems, LLC Address: 200 South Main Owasso Ox 74055 City State Zip Code Owner: Owasso Public Works Authority TO ALL WHOM IT MAY CONCERN: Address: 7280 Old Missouri Barnhart Mo 63012 City State Zip Code Contractor Licence: Contract Date: 1 / 7 12020 For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and all liens, claims, and rights to liens against the above - mentioned project, and any and all other property owned by or the title to which is in the name of the above - referenced Owner and against any and all funds of the Owner appropriated or available for the construction of said project, and any and all warrants drawn upon or issued against any such funds or monies, which the undersigned Contractor may have or may hereafter acquire or possess as a result of the furnishing of labor, materials, and /or equipment, and the performance of Work by the Contractor on or in connection with said project, whether under and pursuant to the above - mentioned contract between the Contractor and the Owner pertaining to said project or otherwise, and which said liens, claims or rights of lien may arise and exist. The undersigned further hereby acknowledges that the sum of Dollars ($35,295.00 ) constitutes the entire unpaid balance due the undersigned in connection with said project whether under said contract or otherwise and that the payment of said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens, claims, and demands which the Contractor may have or assert against the Owner in connection with said contract or project. Witness to Signature: Dated this28th day of August 20 20 Second Sight Systems, LLC Contractor By: �m 11b� Title: VP of Business Development Page 1 of 1 Print Form � IwA� S 50'� RFAL People •REAL CM moror • REAL Communlry TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Larry Escalanta General Services Superintendent SUBJECT: Purchase of a Service Truck - Refuse Division DATE: September 11, 2020 BACKGROUND: Public Works Department staff annually assesses the motor fleet in order to determine the safety and reliability of the vehicles assigned to each division. These evaluations are used as the basis for vehicle replacement and Public Works budgeting. In November 2018, the Refuse Division's 2015 Ford F250 Crew cab 44 truck became a total loss due to an electrical fire. The Refuse Division continued to operate utilizing various Public Works vehicles. The burned vehicle will remain in the possession of Public Works and will be utilize for critical spare components. VEHICLE DESCRIPTION: Staff proposes the purchase of a 2021 Ford F250 Crew Cab 4x4 7.31- gasoline service truck through the State of Oklahoma's bid process. This vehicle will be equipped with the basic package. FUNDING: The FY 2020 -2021 Refuse Division Budget includes funding for the purchase of a new vehicle. RECOMMENDATION: Staff recommends approval to purchase a 2021 Ford F250 Crew Cab 44 7.31- V8 gasoline service truck from Bill Knight Ford Fleet and Commercial Center of Tulsa, Oklahoma, in the amount of $34,037.00, per the State of Oklahoma approved contract #SW035. ATTACHMENT: Bill Knight Ford Fleet and Commercial Center Bid Quote FA B/LL iLwHT Fleet and Commercial Center SW035 Category #25101507 Item # 1000009355 Dealer Name: Bill Knight Ford Make: Ford NEW 'Y Ton Crew Cab Model W2A September 1. 2020 Hello Larry. We are pleased to offer for your consideration one (I) new white 2021 Ford F250 Crew Cab 4WD XL 7.31 v8 w/6.5' ft Bed. Please see below for your Contract Pricing' Base price "2021" 527,834.00 Add 99n/44g 73L V8 /10 -speed auto 1,942.00 Add w26 4wd/ 41 p skid 2,692.00 Add X3J 3.55 clock axle 359.00 Add BKF deep tint 185.00 Add 18b platform running boards 418.00 Add TBM AT tires 152.00 Add 52b factory brake controller 266.00 Add tow hooks 38.00 Add 66s uptitter switches 151.00 Total Price 534,037.00 ***Add +S193.00 for 8' bed Lead time : 14 weeks Thank you Greg Herring Bill Knight Ford Fleet Center (918) 526 -2392 direct line 9625 South Memorial Drive Tulsa, Oklahoma 74133 -6197 Phone: 918 -526 -2397 • Fax: 918- 526 -2395 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08129/2020 Department Payroll Expenses Total Expenses 400 OPWA Administration 14,939.97 22,538.01 405 Utility Billing 6,768.00 11,861.42 420 Water 16,003.68 26,699.12 450 Wastewater 13,293.85 22,022.82 455 Wastewater Collection 12,429.64 21,464.35 480 Refuse 14,414.20 24,090.38 485 Recycle Center 2,276.38 4,647.07 FUND TOTAL 80,125.72 133,323.17 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2020 -2021 Budgetary Basis Statement of Revenues & Expenses As of August 31, 2020 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 811,516 $ 1,585,221 $ 6,596,392 24.03% Wastewater 472,534 903,934 5,208,252 17.36% Refuse & recycle 218,414 428,768 2,436,961 17.59% Other Utility fees 19,766 37,987 280,600 13.54% TOTAL OPERATING REVENUES $ 1,522,231 $ 2,955,909 $ 14,522,205 20.35% OPERATING EXPENSES: OPWA administration $ (50,290) $ (296,735) $ (1,144,736) 25.92% Utility Billing (37,811) (73,151) (524,537) 13.95% Wafer (503,171) (616,159) (4,252,451) 14.49% Wastewater (348,893) (452,297) (2,890,917) 15.65% Refuse & Recycle (83,408) (155,632) (1,739,179) 8.95% Debt payments (253,026) (456,992) (2,705,000) 16.89% TOTAL OPERATING EXPENSES $ (1,276,598) $ (2,050,966) $ (13,256,820) 15.47% OPERATING REVENUES OVER /(UNDER) EXPENDITURES $ 245,633 $ 904,943 $ 1,265,385 NONOPERATING REVENUES (EXPENSES): Interest $ 3,056 $ 5,014 $ 28,830 17.39% Other revenues /(expenses) 2,391 4,392 20,326 21.61% Transfers in - - - 0.00% Transfers out - - (326,201) 0.00% TOTAL NONOPERATING REVENUES (EXPENSES) $ 5,447 $ 9,405 $ (277,045) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt $ 465,239 $ 900,770 $ 5,000,000 Expenditures of long -term debt (248,858) (249,663) (5,000,000) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES $ 216,382 $ 651,107 $ - NET INCOME (LOSS) $ 467,461 $ 1,565,455 $ 988,340 ENCUMBRANCES OUTSTANDING $ (669,138) FUND BALANCE (Budgetary Basis) Beginning Balance 2,039,743 2,039,743 Ending Balance $ 2,936,060 $ 3,028,083