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Home My WebLink About2020.09.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, SEPTEMBER 15, 2020 - 6:30 PM AGENDA 1. Call to Order Chair Bill Bush 2. Roll Call RECEIVED SEP 11 2020 \i�- City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -September], 2020, and September 8, 2020, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to bids received for the Bailey Ranch Golf Club Bridge Renovation Project and a budget amendment Chris Cook Staff recommends awarding the bid to American Native Ventures, LLC, of Muskogee, Oklahoma, in the amount of $75,400, authorization to execute the agreement, and approval of a budget amendment increasing the appropriation for expenditures by $75,400, utilizing carryover FY 2019 -2020 funds. 6. Report from OPGA Manager 7. Report from OPGA Attorney 8. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date August 29, 2020 • Monthly Budget Status Report - August 2020 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Stre t, at :00 pm on Friday, September 11, 2020. Chris ar t, Deputy City Clerk The City of Owosso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowosso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, September 1, 2020 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, September 1, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, August 28, 2020. 1. Call to Order Chair Bill Bush called the meeting to order at 7:14 pm. 2. Roll Call Present Absent Chair - Bill Bush None Vice Chair- Kelly Lewis Trustee - Chris Kelley Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - August 18, 2020, Regular Meeting B. Approve claims Mr. Kelley moved, seconded by Mr. Dunn to approve the Consent Agenda, as presented, with claims totaling $46,759.78. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: Payroll Payment Report- pay period ending date August 15, 2020 B. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority September 1, 2020 Page 2 9. Adjournment Ms. Lewis moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis, Kelley, Bush NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:15 pm. Bill Bush, Chair Chris Garrett, Deputy Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, September 8, 2020 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, September 8, 2020, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, September 4, 2020. 1. Call to Order /Roll Call Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Bill Bush Councilor /Trustee - Lyndell Dunn Vice Mayor /Vice Chair - Kelly Lewis Councilor /Trustee - Chris Kelley Councilor /Trustee - Doug Bonebrake A quorum was declared present. 2. Discussion relating to Community Development items A. Request for annexation (OA 20 -03) - 11.5 acres located at 7215 North 115th East Avenue B. Request for a final plat - 12.7 acres located south of East 761h Street North and east of US Highway 169 (Helscel- Huneryager Industrial Park) C. Request for a final plat - 19.73 acres located south of the intersection of East 761h Street North and North 154th East Avenue (Hawk's Landing) D. Request for rezoning (OZ 20 -03) from Agriculture (AG) to Office (0) - 14.91 acres located at the northwest corner of East 76th Street North and North Memorial Drive (Trinity Presbyterian) E. Request for a specific use permit (SUP 20 -01) - 0.47 acres located at 13311 East 116th Street (Tommy's Car Wash) F. Request for a specific use permit (SUP 20 -02) - 1.03 acres located at 13311 East 116th Street (Grease Monkey) Alexa Beemer presented items A thru D, and discussion was held. Karl Fritschen presented items E and F, and discussion was held. It was further explained that these items will be placed on the September 15, 2020, City Council agenda for consideration and action. 3. Discussion relating to a proposed special efficiency audit of utility expenses and tax collections Linda Jones presented the item and discussion was held. It was further explained that this item would be placed on the September 15, 2020, City Council agenda for consideration and action. 4. Discussion relating to the proposed purchase of a Fire Pumper Truck David Hurst presented the item and discussion was held. It was further explained that this item would be placed on the September 15, 2020, City Council agenda for consideration and action. 5. Discussion relating to a proposed funding agreement for the East 76th Street North Railroad Crossing Improvement Project Dwayne Henderson presented the item and discussion was held. It was further explained that this item would be placed on the September 15, 2020, City Council agenda for consideration and action. Owasso City Council, OPWA & OPGA September 8, 2020 Page 2 6. Discussion relating to City Manager items A. Monthly sales tax report B. City Manager report Linda Jones presented item A and discussion was held. Under item B, Warren Lehr provided a status report on the Old Central Parking Lot Improvement Project, Board of Adjustment vacancies, and CARES Act COVID -19 federal reimbursement funding. 7. City Councilor /Trustee comments and inquiries Councilor Bonebrake inquired about the Old Central Parking Lot Improvement Project. 8. Adjournment The meeting adjourned at 6:43 pm. Bill Bush, Mayor /Chair Chris Garrett, Deputy City Clerk Claims List - 9/15/2020 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK TIMMONS -CART FUEL $2,579.17 JPMORGAN CHASE BANK TIMMONS -FUEL $1,040.88 CART OPERATIONS -Total CHASE $3,620.05 AT &T CONSOLIDATED PHONE $13.19 CITY GARAGE LABORIOVERHEAD EXP - $75.83 $132.29 SEPT CHASE HOLLIDAY SAND & GRAVEL CO SAND $349.58 JPMORGAN CHASE BANK ATWOODS- TRACTOR SEAT $79.99 JPMORGAN CHASE BANK BOAROTRONICS- ANTENNA $192.90 JPMORGAN CHASE BANK BROWN FARMS -SOD PALLE $100.00 JPMORGAN CHASE BANK BWI- FERTILIZER $79.22 JPMORGAN CHASE BANK CORE &MAIN - COUPLINGS $88.80 JPMORGAN CHASE BANK CORE &MAIN - HYDRANT $128.26 JPMORGAN CHASE BANK CORE &MAIN - SUPPLIES $284.07 JPMORGAN CHASE BANK INNOVATIVE TURF -SUPPL $444.35 JPMORGAN CHASE BANK KANSAS GOLF -PARTS $313.33 JPMORGAN CHASE BANK LOCKE- COUPLINGS $6.10 JPMORGAN CHASE BANK LOWES- SUPPLIES $120.90 JPMORGAN CHASE BANK MEETING EXPENSE $55.00 JPMORGAN CHASE BANK MOHAWK MATERIALS -SAND $898.70 JPMORGAN CHASE BANK OREILLY- REPAIR $83.37 JPMORGAN CHASE BANK OREILLY- REPAIR KIT $4.67 JPMORGAN CHASE BANK P &K- BEDKNIVES $151.30 JPMORGAN CHASE BANK RR PRODUCTS - BEDKNIVES $253.18 JPMORGAN CHASE BANK RR PRODUCTS -TINES $223.08 JPMORGAN CHASE BANK STANDARD -OIL $70.89 JPMORGAN CHASE BANK TIMMONS -FUEL $1,545.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $37.70 SUBAIR SYSTEMS, LLC PARTS $285.88 UNIFIRST HOLDINGS LP ENV CHARGE $22.00 UNIFIRST HOLDINGS LP JANITORIAL $34.00 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $34.56 UNIFIRST HOLDINGS LP UNIFORM SERVICE $23.94 VERIZON WIRELESS WIRELESS CONNECTION $40.95 COURSE MAINT -Total $6,040,74 JPMORGAN CHASE BANK SAMS- SUPPLIES $61.70 JPMORGAN CHASE BANK SYSCO- SUPPLIES $292.43 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $132.29 JPMORGAN CHASE BANK WALMART- SUPPLIES $24.02 FOOD & BEV -Total $510.44 AT &T CONSOLIDATED PHONE $26.38 1 Claims List - 9/15/2020 Fund Vendor Name Payable Description Payment Amount 55 OPGA AT &T LONG DISTANCE PHONE $1.37 GPS TECHNOLOGIES INC CART GPS $630.00 JPMORGAN CHASE BANK BROOKS- CLEANING $150.00 JPMORGAN CHASE BANK MURPHY- SUPPLIES $361.96 JPMORGAN CHASE BANK UNIFIRST -RUG SERVICE $41.61 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $163.75 OPGA -Total GOLFADMIN -Total $1,375.07 BGR DAILY ACCT. REIMB GOLF PETTY CASH $1,545.25 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $9,109.74 JPMORGAN CHASE BANK BUSHNELL- MERCHANDISE $1,013.22 JPMORGAN CHASE BANK CCSWB- BEVERAGES $1,374.30 JPMORGAN CHASE BANK LUXOTTICA- MERCHANDISE $387.00 JPMORGAN CHASE BANK SAMS -FOOD $653.32 JPMORGAN CHASE BANK SYSCO -FOOD $517.30 JPMORGAN CHASE BANK WALMART -BEER $95.92 JPMORGAN CHASE BANK WALMART -FOOD $314.07 JPMORGAN CHASE BANK WALMART -WATER $71.68 OUTDOOR CUSTOM SPORTSWEAR LLC MERCHANDISE $643.92 OPGA -Total $15,725.72 $27,272.02 OPGA Grand Total $27,27202 v sd REAL People •REAL Gharadar REAL Communlry TO: The Honorable Chair and Trustees Owasso Public Golf Authority (OPGA) FROM: Chris Cook Golf Course Superintendent SUBJECT: Bailey Ranch Golf Club Bridge Renovation Project Bid Award DATE: September 11, 2020 3:I�1;Le1Z61rLlD Bailey Ranch Golf Course was constructed in 1993, at which time a cart path wooden bridge over the creek by course holes 11 and 17 was constructed. Over time, the bridge has experienced rot and decay and the concrete cart path approaches have had significant base material loss, placing the bridge and approaches of a low risk of collapsing. Staff determined that the bridge and approaches needed renovated prior to the bridge deteriorating further. In November of 2019, the project was advertised to be repaired during the offseason. All of the bids exceeded the project budget, and bids were subsequently rejected. Staff explored cost reduction measures and prepared revised plans and bid specifications. The style of the bridge was changed to a simplified pre- fabricated standardized bridge, and site access location and method was changed to reduce the impact and repair of the golf course from the previous bid project. The revised project also included the alternatives to either utilize a 12' wide bridge (alternate # 1) as previously planned or reduce to a 10' wide bridge (alternate #2) to provide further assurances of remaining within budget. It was specifically stated in the bidding process that low bids would be determined from the base bids in conjunction with the 12' bridge alternative # 1 firstly unless all 12' bridge bids exceeded the project budget. A third alternative for the grading of a couple of nearby puddles in order to drain to the creek was also. The base bid items included the demolition of the existing bridge and the removal and replacement of the cart path approaches. SOLICITATION OF BIDS: The bid advertisement in accordance with state statutes occurred on August 13 and August 20, and bids were opened on September 3, with a total of six (6) contractors submitting bids. City staff completed the bid tabulation, and American Native Ventures, LLC, was determined to be the lowest qualified bidder. Bids were submitted such that alternate #1, 12' wide bridge, can be utilized as planned negating the need for alternate #2. Staff determined that alternate #3, grading work, could be disregarded at the bid pricing and that grounds crews could perform the work at a later time. The bid amount using the base bid and alternate #1, 12' wide bridge, provided by American Native Ventures, LLC is $75,400. FUNDING: Funding was included in the FY 2020 Budget, but was not utilized due to the first round of bids being rejected. Staff is seeking a budget amendment to the FY 2021 OPGA Budget to fund the project. RECOMMENDATION: Staff recommends awarding the bid to American Native Ventures, LLC, of Muskogee, Oklahoma, in the amount of $75,400, authorization to execute the agreement, and approval of a budget amendment increasing the appropriation for expenditures by $75,400, utilizing carryover FY 2019 -2020 funds. ATTACHMENTS: Site Map Bid Tabulation Contract Agreement -!, "7 4 M� r a Ko r.tfia m GOLF COURSE BRIDGE REPLACEMENT PROJECT CITY OF OWASSO b 200 S. Main Street P.O. Box 180 > 1VMA9 9 Owasso, OK 74055 C TI-IIS MAP IS FOR INFORMATION PURPOSE ONLY ANO Is NOT INTENDED TO fi REPRESENT AN ACCURATE AND TRUE SCALE. USE OF THIS MAP IS WITHOUT 918.3761500 0,. WARRANTY OR REPRESENTATLON SY CITY OF OWASSO OF ITS ACCIIItACY. CITY OF OWASSO, OKLAHOMA Bailey Ranch Golf Club Bridge Renovation Bid Opening: September 3, 2020 BID DOCUMENTATION Number of Bids: 6 Bids Opened By: Darby Hickman Witnesses: Daniel Dearing, Chris Cook BIDDER Base Bid Alt 1. Alt 2. Alt 3. Strong Hand $49,920. $122,500. $114,250. $2,700. Daris Contractors $71,300. $68,100. $61,200. $1,200. Paradigm Construction $23,760. $155,000. $147,000. $2,000. Envision $12,945. $102,593. $95,160. $4,500. Haskell Lemon $117,260. $106,960. $99,825. $5,381. American Native Ventures $15,200. $60,200. $53,500. $4,600. Certification: I, Darby Hickman, Contract Administrator, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct. Signature: ��c;l.�Ml.1 �1�GL}/Y1Clt� Date: September 4, 2020 SECTION 00300 AGREEMENT THIS AGREEMENT is dated as of the 15`x' day of September , 2020, by and between The OWASSO PUBLIC GOLF AUTHORITY, Owasso, Oklahoma (hereinafter called OWNER) and American Native Ventures. LLC (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. WORK CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Bailey Ranch Golf Club Bridge Renovation The project for which the Work under the contract documents may be the whole or only a part, is described as follows: Renovation of a golf cart bridge at Bailey Ranch Golf Club. Work will include the removal and replacement of the existing bridge, piping /conduits and a portion of the approaches adjacent to the bridge on either side. ARTICLE 2. ENGINEER The project has been assigned to the Project Manager or his /her duly authorized representative, who is hereinafter called ENGINEER and who will assume all duties and responsibilities and will have the rights and authority assigned to ENGINEER in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 3. CONTRACT TIME 3.1 The Work will be substantially completed within sixty (60) calendar days from the date of Notice to Proceed, and completed and ready for final payment in accordance with the General Conditions within ninety (90) calendar days from the date of Notice to Proceed. The date of final completion will, therefore, be on or before 0820 00300 - Page 1 of 15 3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not substantially complete within the time specified in paragraph 3.1 above, plus any extensions thereof allowed in accordance with the General Conditions. They also recognize the delays, expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER One Thousand Dollars ($1,000.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for substantial completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time specified in paragraph 3.1 for completion and readiness for final payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER One Thousand Dollars ($1000.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for completion and readiness for final payment. ARTICLE 4. CONTRACT PRICE 4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid. 4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that the determination of actual quantities and their classification is to be made by the OWNER at the time of application for payment. 4.3 CONTRACT AMOUNT: Contract Amount is Seventy -five thousand four hundred dollars. ($75.400.00) ARTICLE 5. PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment in accordance with the General Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications for Payment will be processed by OWNER as provided in the General Conditions. 5.1 Progress Payments. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with the OWASSO PUBLIC GOLF AUTHORITY Payment Schedule included as Exhibit "B" to this Agreement during construction as provided below. All progress payments will be on the basis of the progress of the Work. 5.1.1 Progress payments shall not exceed an amount equal to 95% of the WORK completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of the contract amount. 5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount, Owner shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of the Contract Price, less such amounts as OWNER shall determine in accordance with the O820 00300 - Page 2 of 15 General Conditions, provided that OWNER has determined that satisfactory progress is being made and upon approval by the Surety. 5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with the General Conditions, OWNER shall pay the Contract Price. ARTICLE 6. CONTRACTOR'S REPRESENTATIONS In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 6.1 CONTRACTOR has familiarized himself /herself with the nature and extent of Contract Documents, Work, locality, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that in any manner may affect cost, progress or performance of the Work. 6.2 CONTRACTOR has studied carefully all reports or explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except underground facilities) which have been identified in the Supplementary Conditions as provided in the General Conditions. Contractor accepts the determination set forth in the General Conditions of the extent of the "technical data" contained in such reports and drawings upon which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are not Contract Documents and may not be complete for Contractor's purposes. Contractor acknowledges that Owner and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to underground facilities at or continuous to the site. Contractor has obtained and carefully studied (or assume responsibility for having done so) all such additional supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by Contractor, and safety precautions and programs incident thereto. Contractor does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times and in accordance with the other terms and conditions of the Contract Documents. 6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests and studies of such reports and related data in addition to those referred to in paragraph 6.2 as (s)he deems necessary for the performance of the Work at the Contract price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents; and no additional examinations, investigations, tests, reports or similar data are or will be required by CONTRACTOR for such purposes. 6.4 CONTRACTOR has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground 0820 00300 - Page 3 of 15 Facilities. No additional examinations, investigations, explorations, tests, reports, studies or similar information or data in respect of said Underground Facilities are or will be required by CONTRACTOR in order to perform and furnish the Work at the Contract Price within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including the General Conditions. 6.5 CONTRACTOR has correlated the results of all such observations, examinations, investigations, tests, reports and data with the terms and conditions of the Contract Documents. 6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. 6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible for the workmanship, labor and materials used in the project for one (1) year after the project has been accepted by the OWNER. 6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials and other items necessary for the completion of the project. The OWNER has issued him a Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement. ARTICLE 7. CONTRACT DOCUMENTS The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the following: 7.1 This Agreement (pages 1 to 6 inclusive). 7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement. 7.3 Advertisement for Bids (Section 00100). 7.4 Requirements for Bidders (Section 00110). 7.5 Instructions to Bidders (Section 00120). 7.6 Bid (Section 00200). 7.7 Bid Bond (Section 00210). 7.8 Bid Affidavits (Section 00220). 7.9 Statement of Bidders Qualifications (Section 00230). 7.10 Certificate of Non-Discrimination (Section 00240). 0820 00300 - Page 4 of 15 7.11 Performance Bond (Section 00410). 7.12 Maintenance Bond (Section 00420). 7.13 Statutory payment Bond (Section 00430). 7.14 Notice of Award (Section 00510). 7.15 Notice to Proceed (Section 00520). 7.16 Change Order (Section 00600). 7.17 General Conditions (Section 00700). 7.18 Project Specifications (Section 00800). 7.19 Special Provisions (Section 00900). 7.20 Project Drawings, consisting of Sheets 1 to 8, inclusive, and Standard Drawings. 7.21 Addendum Numbers —1 to 1 inclusive. 7.22 Documentation submitted by CONTRACTOR prior to Notice of Award (pages _ to _ inclusive). 7.23 Any Modification, including Change Orders, duly delivered after execution of Agreement. There are no Contract Documents other than those listed above in this Article 7. The Contract Documents may only be altered, amended or repealed by a Modification (as defined in the General Conditions). ARTICLE 8. MISCELLANEOUS 8.1 Terms used in this Agreement which are defined in the General Conditions shall have the meanings indicated in the General Conditions. 8.2 No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law) and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 8.3 OWNER and CONTRACTOR each binds himself /herself, his /her partners, successors, assigns, and legal representatives to the other party hereto, his /her partners, AGREEMENT 0820 00300 - Page 5 of 15 successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. 8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and binding upon both parties even if a provision or part of the Contract Documents should be held void or unenforceable by law. IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate. One counterpart has been delivered to CONTRACTOR, and one belongs to OWNER. All portions of the Contract Documents have been signed by OWNER and CONTRACTOR. This Agreement will be effective on September 15, 2020. OWNER: By Bill Bush, Mayor (SEAL) ATTEST: Juliann M. Stevens, City Clerk Title Address for giving notices: OWASSO PUBLIC GOLF AUTHORITY PO Box 180 Owasso, OK 74055 CONTRACTOR: M (SEAL) Title 0820 00300 - Page 6 of 15 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08/2912020 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 4,876.81 7,913.25 605 Cart Operations 2,227.82 2,504.08 610 Golf Course Operations 15,002.45 21,983.00 670 Food & Beverage 3,259.91 4,941.88 690 General & Administration 3,564.45 5,190.43 FUND TOTAL 28,931.44 42,532.64 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2020.2021 Budgetary Basis Statement of Revenues & Expenses As of August 31, 2020 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS — food & beverage TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES MONTH YEAR TO -DATE TO -DATE BUDGET $ 84,553 $ 157,217 $ 512,467 20,090 37,456 163,230 (13,475) (24,698) (118,349) 35,752 67,065 142,931 23,403 43,068 134,139 (10,342) (20,213) (67,487) $ 139,981 $ 259,895 $ 766,931 (17,974) (13, 665) (78,852) (13,007) (20,855) $ (144,352) (36,619) (26,338) (135,940) (31,970) (37,272) $ (268,138) $ (276,141) (120,058) (731,714) (140,778) (227,912) $ (1,496,603) OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (4,371) $ (8,243) $ (729,672) NONOPERATING REVENUES (EXPENSES): Transfer from General Transfer from OPWA Other revenues/ (expenses) TOTAL NONOPERATING REVENUES (EXPENSES): NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING PERCENT OF BUDGET 30.68% 22.95% 20.87% 46.92% 32.11% 29.95% 33.89% 13.26% 21.94% 18.58% 22.71% 16.35 %, 17.92% $ $ $ 929,672 0.00% 326,201 0.00% 6 24 - $ 6 $ 24 $ 1,255,873 0.00% $ (4,365) $ 0 (8,219) $ 526,201 (111,316) FUND BALANCE (Budgetary Basis) Beginning Balance (1,562,326) (1,562,326) Ending Balance $ (1,681,861) $ (1,036,125)