HomeMy WebLinkAbout2020.09.15_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers Old Central Building 109 North Birch, Owasso, OK
TUESDAY, SEPTEMBER 15, 2020 - 6:30 PM
AGENDA
1. Call to Order
Mayor Bill Bush
RECEIVED
2. Invocation SEP i i 2020
Pastor Bill Ascol of Bethel Baptist Church
3. Flag Salute City Clerk's Office
4. Roll Call
5. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - September 1, 2020, and September 8, 2020, Regular Meetings
B. Approve claims
C. Accept the 2021 Highway Safety Office Grant, authorize execution of all
necessary documents, and approve a budget amendment in the General Fund,
increasing estimated revenues and the appropriation for expenditures in the
Police Department by $48,000.00
D. Approve the contract renewal with Youth Services of Tulsa, Inc., in the amount of
$49,500.00 for management and operation of the Owasso Youth Court for 2020-
2021, and authorize execution of all necessary documents
6. Consideration and appropriate action relating to items removed from the Consent Agenda
7. Consideration and appropriate action relating to Ordinance 1171, approving annexation OA
20 -03 of approximately 11.5 acres located at 7215 North 115th East Avenue with an assigned
zoning of Industrial Light (IL)
Alexa Beemer
Staff recommends adoption of Ordinance 1 171.
8. Consideration and appropriate action relating to Ordinance 1172, approving rezoning OZ 20-
03 from Agriculture (AG) to Office (0) of approximately 14.91 acres located at the northwest
corner of East 76th Street North and North Memorial Drive (Trinity Presbyterian)
Alexa Beemer
Staff recommends adoption of Ordinance 1172.
9. Consideration and appropriate action relating to a final plat for Helscel- Huneryager Industrial
Park, containing approximately 17.7 acres located south of East 76 +h Street North and east of
US Highway 169
Alexa Beemer
Staff recommends approval of the Helscel - Huneryager Industrial Park Preliminary/Final Plat,
subject to the Planning Commission's recommendation.
Owasso City Council
September 15, 2020
Page 2
10. Consideration and appropriate action relating to a final plat for Hawk's Landing, containing
approximately 19.73 acres located south of the intersection of East 76th Street North and
North 154th East Avenue
Alexa Beemer
Staff recommends approval of the Hawk's Landing Final Plat, subject to the Planning
Commission's recommendation.
11. Consideration and appropriate action relating to Specific Use Permit SUP 20 -01, for Tommy's
Car Wash, containing approximately 0.47 acres located at 13311 East 116th Street North
Karl Fritschen
Staff recommends approval of the Specific Use Permit for Tommy's Car Wash, subject to the
Planning Commission's recommendation.
12. Consideration and appropriate action relating to Specific Use Permit SUP 20 -02, for Grease
Monkey, containing approximately 1.03 acres located at 13311 East 116th Street North
Karl Fritschen
Staff recommends approval of the Specific Use Permit for Grease Monkey, subject to the
Planning Commission's recommendation.
13. Consideration and appropriate action relating to the 2020 Coronavirus Emergency
Supplemental Funding Program Grant and a budget amendment
Jason Woodruff
Staff recommends acceptance of the 2020 Coronavirus Emergency Supplemental Funding
Grant in the amount of $50,424, authorization to execute the necessary documents related
to the acceptance of the funds and approval of a budget amendment in the General
Fund, increasing estimated revenues and the appropriation for expenditures in the Police
Department budget by $50,424.
14. Consideration and appropriate action relating to the purchase of a Fire Pumper Truck
David Hurst
Staff recommends approval to purchase a 2020 Pierce Enforcer Pumper, utilizing the
Houston - Galveston Area Council Buy Program Contract #FS12 -19, in an amount not to
exceed $648,316.91, from Conrad Fire Apparatus of Olathe, Kansas. Staff further
recommends approval to purchase the necessary firefighting equipment from various
vendors in an amount not to exceed $131,683.09.
15. Consideration and appropriate action relating to the purchase of a Hydro -Vac Excavator
Larry Escalanta
Staff recommends approval to purchase a Ditch Witch HX50 Hydro -Vac Excavator from
Ditch Witch of Tulsa, Oklahoma, in the amount of $77,652.00, per the State of Oklahoma
approved contract #SW0193.
16. Consideration and appropriate action relating to Resolution 2020 -18, for the East 76th Street
North Railroad Crossing Improvement Project and a budget amendment
Roger Stevens
Staff recommends approval of a budget amendment in the FY 2020 -2021 General Fund
increasing revenues and the appropriation for expenditures by $32,718.00 utilizing carryover
FY 2019 -2020 Streets Division Funds.
Staff further recommends approval of Resolution 2020 -18, authorizing the Funding
Agreement between City of Owasso and Oklahoma Department of Transportation for the
railroad crossing improvements located at East 76th Street North and Atlanta Road.
Owasso City Council
September 15, 2020
Page 3
17. Consideration and appropriate action relating to an efficiency audit of utility expenses and
tax collections
Linda Jones
Staff recommends authorization to enter into a contract with TriStem, LTD of Robinson, Texas
to perform audits of utility expenses and tax collections for the past four years at a rate of
30% of any savings recovered by the City over the four audited years, as well as, any
implemented utility savings as a result of the audit over the next twelve months.
18. Report from City Manager
19. Report from City Attorney
20. Report from City Councilors
21. Official Notices to Council (documents for acknowledgment of receipt or information only,
no discussion or action will be taken)
• Payroll Payment Report - pay period ending date August 29, 2020
• Health Care Self- Insurance Claims - dated as of September 10, 2020
• Monthly Budget Status Report - August 2020
• Fiscal Year Ending 2020 Annual Financial Report Tax Increment District No. 1, City
of Owasso (Redbud TIF Dist(ct)
22. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
23. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and
the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, September 11,
2020.
6
Chris Garre t, Deputy City Clerk
The City of Owasso encourages citizen participation. To request on accommodation due to a disability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone 918 -376 -1502 or by email to
istevens@cityofowasso.com
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, September 1, 2020
The Owasso City Council met in regular session on Tuesday, September 1, 2020, in the Council
Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting
filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted
at City Hall, 200 South Main Street, at 6:00 pm on Friday, August 28, 2020.
1. Call to Order
Mayor Bill Bush called the meeting to order at 6:30pm.
2. Invocation
The Invocation was offered by Pastor Claud Slate of Fireside Baptist Church.
3. Flag Salute
Councilor Chris Kelley led the flag salute.
4. Roll Call
Present Absent
Mayor - Bill Bush None
Vice Mayor- Kelly Lewis
Councilor -Chris Kelley
Councilor- Doug Bonebrake
Councilor - Lyndell Dunn
A quorum was declared present.
Staff:
City Manager- Warren Lehr
City Attorney - Julie Lombardi
5. Presentation of Character Trait Of Resilience
Michele Dempster, Character Council Member, presented the character trait for the month
of September.
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent' are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - August 18, 2020, Regular Meeting
B. Approve claims
Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda, as
presented, with claims totaling $815,016.76.
YEA: Bonebrake, Dunn, Kelley, Lewis, Bush
NAY: None
Motion carried: 5 -0
7. Consideration and appropriate action relating to items removed from the Consent Agenda
None
Owasso City Council
September 1, 2020
Page 2
8. Consideration and appropriate action relating to Resolution 2020 -17, concerning funding
pursuant to the CARES Act and Coronavirus Relief Fund, authorizing and directing city staff to
proceed with an application to the State of Oklahoma for the reimbursement of COVID -19
related public safety personnel costs and authorizing the City Manager to execute all
necessary documents
Chris Garrett presented the item, recommending approval of Resolution 2020 -17.
There were no comments from the audience. After discussion, Ms. Lewis moved, seconded
by Mr. Bonebrake to approve Resolution 2020 -17, as recommended.
YEA: Bonebrake, Dunn, Kelley, Lewis, Bush
NAY: None
Motion carried: 5 -0
Consideration and appropriate action relating to a budget amendment and bids received
for the Owasso Police Department Firearms Range Observation Tower Project
Mike Barnes presented the item, recommending approval of a budget amendment in the
General Fund, increasing the estimate of revenues and the appropriation for expenditures in
the Police Services Department by $133,121.00, by utilizing carryover funds from FY 2019 -2020.
Mr. Barnes further recommended awarding the base bid and alternates #1 and #2 to
Limestone Construction of Owasso, Oklahoma, in the amount of $134,180.00 and
authorization to execute the agreement.
There were no comments from the audience. After discussion, Mr. Kelley moved, seconded
by Mr. Bonebrake to approve a budget amendment, award the bid, and authorize
execution of the agreement, as recommended.
YEA: Bonebrake, Dunn, Kelley, Lewis, Bush
NAY: None
Motion carried: 5 -0
10. Consideration and appropriate action relating to bids received for the 2020 Street
Rehabilitation Program Project
Daniel Dearing presented the item, recommending award of the bid to Grade Line
Construction, LLC, of Broken Arrow, Oklahoma, in the amount of $1,534,161.27 and
authorization to execute the agreement.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Lewis to award the bid and authorize execution of the agreement, as
recommended.
YEA: Bonebrake, Dunn, Kelley, Lewis, Bush
NAY: None
Motion carried: 5 -0
11. Consideration and appropriate action relating to the acquisition of right -of -way for the East
96th Street North from North 119th East Avenue to North 129th East Avenue Improvements
Travis Blundell presented the item, recommending authorization for payment in the amount
of $50,000.00 to Pathology Laboratory Associates, Inc., for the acquisition of right -of -way
located at 9140 North 121st East Avenue.
There were no comments from the audience. Mr. Kelley moved, seconded by Ms. Lewis to
authorize payment, as recommended.
YEA: Bonebrake, Dunn, Kelley, Lewis, Bush
NAY: None
Motion carried: 5 -0
Owasso City Council
September 1, 2020
Page 3
12. Report from City Manager
• Monthly Public Works Project Status Report
Warren Lehr introduced Travis Blundell to provide the monthly Public Works project status
report and discussion was held. Mr. Lehr reported on the Free Landfill Day.
13. Report from City Attorney
None
14. Report from City Councilors
None
15. Official Notices to Council (documents for acknowledgment of receipt or information only,
no discussion or action will be taken)
The Mayor acknowledged receipt of the following:
• Payroll Payment Report- pay period ending date August 15, 2020
• Health Care Self- Insurance Claims - dated as of August 27, 2020
16. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
17. Adjournment
Ms. Lewis moved, seconded by Mr. Dunn to adjourn the meeting.
YEA: Bonebrake, Dunn, Kelley, Lewis, Bush
NAY: None
Motion carried: 5 -0 and the meeting adjourned at 7:08 pm.
Bill Bush, Mayor
Chris Garrett, Deputy City Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
Tuesday, September 8, 2020
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, September 8, 2020, in the Council Chambers at
Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed
Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City
Hall, 200 South Main Street, at 6:00 pm on Friday, September 4, 2020.
1. Cali to Order /Roll Call
Mayor /Chair Bill Bush called the meeting to order at 6:00 pm.
Present Absent
Mayor /Chair - Bill Bush Councilor /Trustee - Lyndell Dunn
Vice Mayor /Vice Chair - Kelly Lewis
Councilor /Trustee - Chris Kelley
Councilor /Trustee - Doug Bonebrake
A quorum was declared present.
2. Discussion relating to Community Development items
A. Request for annexation (OA 20 -03) - 11.5 acres located at 7215 North 1 15 +h East Avenue
B. Request for a final plat - 12.7 acres located south of East 761h Street North and east of US
Highway 169 (Helscel- Huneryager Industrial Park)
C. Request for a final plat - 19.73 acres located south of the intersection of East 76th Street
North and North 1541h East Avenue (Hawk's Landing)
D. Request for rezoning (OZ 20 -03) from Agriculture (A(3) to Office (0) - 14.91 acres located
at the northwest corner of East 761h Street North and North Memorial Drive (Trinity
Presbyterian)
E. Request for a specific use permit (SUP 20 -01) - 0.47 acres located at 13311 East I I 61
Street (Tommy's Car Wash)
F. Request for a specific use permit (SUP 20 -02) - 1.03 acres located at 13311 East 116th
Street (Grease Monkey)
Alexa Beemer presented items A thru D, and discussion was held. Karl Fritschen presented items
E and F, and discussion was held. It was further explained that these items will be placed on the
September 15, 2020, City Council agenda for consideration and action.
3. Discussion relating to a proposed special efficiency audit of utility expenses and tax collections
Linda Jones presented the item and discussion was held. It was further explained that this item
would be placed on the September 15, 2020, City Council agenda for consideration and
action.
4. Discussion relating to the proposed purchase of a Fire Pumper Truck
David Hurst presented the item and discussion was held. It was further explained that this item
would be placed on the September 15, 2020, City Council agenda for consideration and
action.
5. Discussion relating to a proposed funding agreement for the East 76 +h Street North Railroad
Crossing Improvement Project
Dwayne Henderson presented the item and discussion was held. It was further explained that
this item would be placed on the September 15, 2020, City Council agenda for consideration
and action.
Owasso City Council, OPWA & OPGA
September 8, 2020
Page 2
6. Discussion relating to City Manager items
A. Monthly sales tax report
B. City Manager report
Linda Jones presented item A and discussion was held. Under item B, Warren Lehr
provided a status report on the Old Central Parking Lot Improvement Project, Board of
Adjustment vacancies, and CARES Act COVID -19 federal reimbursement funding.
7. City Councilor /Trustee comments and inquiries
Councilor Bonebrake inquired about the Old Central Parking Lot Improvement Project.
8. Adjournment
The meeting adjourned at 6:43 pm.
Bill Bush, Mayor /Chair
Chris Garrett, Deputy City Clerk
Claims List - 9/15/2020
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
EBAY - WEBCAM
$129.00
JPMORGAN CHASE BANK
NEXTCARE- COVID19 TEST
$2,750.00
JPMORGAN CHASE BANK
RESTAURANT EQUIP -GLOC
$59.95
FEMA COVID -19 -Total
NATURAL GAS USAGE
$2,938.95
AT &T
CONSOLIDATED PHONE
$30.01
AT &T
LONG DISTANCE PHONE
$6.95
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - AUG,
$24.20
CITY GARAGE
LABOR/OVERHEAD EXP - SEPT
$258.92
CITY GARAGE
VEH PARTS & SVC - AUG, 20
$189.62
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - AUG, 2
$54.38
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$150.19
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$109.98
JPMORGAN CHASE BANK
OREILLY -PARTS
$25.25
JPMORGAN CHASE BANK
PARTSELECT - SUPPLIES
$30.04
JPMORGAN CHASE BANK
ULT BRIGHT LIGHTZ -SUP
$209.97
RELIEF VETERINARY SERVICES
STERILIZATION SERVICES
$230.00
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
GEN ANIMAL CONTROL -Total
$1,399.53
JPMORGAN CHASE BANK
ROME MONUMENT - PLACARD
$715.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$19.32
GEN CEMETERY -Total
$734.32
GRAND GATEWAY ECO. DEV. ASSC.
SENIOR RIDES FOR JULY 202
$157.00
GRAND GATEWAY ECO. DEV. ASSC.
SENIOR RIDES FOR JUNE 202
$165.00
JPMORGAN CHASE BANK
LOCKE- REPAIR
$1176
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$107.57
GEN COMMUNITY CENTER -Total
$443.33
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED -AUG,
$102.99
CITY GARAGE
LABOR/OVERHEAD EXP - SEPT
$390.92
CITY GARAGE
VEH PARTS & SVC - AUG, 20
$27.96
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES -AUG, 2
$75.72
HAROLD RANDALL PINNEY
CODE ENFORCEMENT
$200.00
CLEANING
JPMORGAN CHASE BANK
AMER PLANNING -MEMB FE
$99.00
JPMORGAN CHASE BANK
CDW -CASES
$210.00
JPMORGAN CHASE BANK
]CC-FEE
$145.00
KENNETH LIVINGSTON
CODE ENFORCEMENT REMOVE
$600.00
B
KENNETH LIVINGSTON
MOWING
$600.00
TULSA COUNTY CLERK
TULSA COUNTY FILINGS
$54.00
VERIZON WIRELESS
WIRELESS CONNECTION
$402.64
GEN COMMUNITY DEVELOPMENT - Total $2,908.23
f,
Fund
01
Claims List - 9/15/2020
Vendor Name
GENERAL BLUE ENERGY FUELS, LLC
FLEETCOR TECHNOLOGIES
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
Payable Description Payment
Amount
CNG FUEL PURCHASED -AUG,
$36.35
FUELMAN EXPENSES -AUG, 2
$83.50
ATWOODS -STRAP
$4.98
CORNERSTONE -KEYS
$9.46
CORNERSTONE -WEED SPRA
$32.99
LOWES- CONCRETE
$30.49
LOWES- SUPPLIES
$15.96
NEXTCARE- VACCINES
$200.00
GEN CULTURE & RECREATION -Total
$413.73
JPMORGAN CHASE BANK ADOBE -SUB FEE
$29.99
JPMORGAN CHASE BANK OK NEWS -SUB FEE
$7.58
VERIZON WIRELESS WIRELESS CONNECTION
$40.01
GEN ECONOMIC DEV -Total
$77,58
CITY GARAGE
LABOR/OVERHEAD EXP - SEPT
$117.00
CITY GARAGE
VEH PARTS & SVC - AUG, 20
$602.97
JPMORGAN CHASE BANK
PROG INDUST- CHAIRS
$124.52
VERDIGRIS VALLEY ELECTRIC COOP
STORM SIREN ELECTRIC
$94.49
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN EMERG PREPAREDNESS -Total
$978,99
CITY GARAGE
LABORIOVERHEAD EXP- SEPT
$561.92
DLT SOLUTIONS, LLC
ANNUAL CAD RENEWAL FEE
$5,698.75
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES -AUG, 2
$209.13
JPMORGAN CHASE BANK
AMAZON- MONITOR
$279.99
JPMORGAN CHASE BANK
DELL - MONITOR
$455.58
JPMORGAN CHASE BANK
DELL -PC
$951.24
JPMORGAN CHASE BANK
DELL -PC SPEAKER
$31.04
JPMORGAN CHASE BANK
NEWEGG -REQ: 20210278
$559.98
JPMORGAN CHASE BANK
OFFICE DEPOT -PC EQUIP
$84.99
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$30.40
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
GEN ENGINEERING -Total
$8,943.04
CITY GARAGE
LABOR/OVERHEAD EXP - SEPT
$74.83
JPMORGAN CHASE BANK
STAPLES - SUPPLIES
$1.99
GEN FINANCE -Total
$76.82
AMERICANCHECKED, INC ATTN: BILLING
SOLICITOR BACKGROUND
$23.10
CHEC
AT &T
CONSOLIDATED PHONE
$848.21
JPMORGAN CHASE BANK
FINANCIAL SVCS- COPIER
$238.15
JPMORGAN CHASE BANK
SAMS -PAPER TOWELS
$27.98
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$146.21
SUMNERONE INC
(UPSTAIRS) COPIER SERVICE
$290.69
P'%
Claims List - 9/15/2020
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL TULSA COUNTY CLERK
TULSA COUNTY FILINGS
$30.00
TULSA WORLD
PROOF OF PUBLICATIONS
$65.36
VERIZON WIRELESS
WIRELESS CONNECTION
$41.28
GEN GENERAL GOVERNMENT -Total
CONSOLIDATED PHONE
$1,710.98
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$36.47
GEN HISTORICAL MUSEUM -Total
$36.47
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$134.20
JPMORGAN CHASE BANK
SAY ON- BANNERS
$1,400.00
GEN HR - CHAR INITIATIVE -Total
$1,534.20
AMERICANCHECKED, INC ATTN: BILLING
BACKGROUND CHECKS
$510.15
JPMORGAN CHASE BANK
NEPELRA -CONF FEE
$299.00
JPMORGAN CHASE BANK
NEXTCARE -DRUG TESTING
$716.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$52.07
JPMORGAN CHASE BANK
OK SAFETY CO -FEE
$499.00
JPMORGAN CHASE BANK
STRATA - CHARACTER MAG
$1,096.71
GEN HUMAN RESOURCES -Total
$3,172.93
AT &T
CONSOLIDATED PHONE
$22.42
CITY GARAGE
LABOR/OVERHEAD EXP - SEPT
$80.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - AUG, 2
$31.60
JPMORGAN CHASE BANK
COMM RESPONSE -RENEW F
$1,320.00
JPMORGAN CHASE BANK
ESRI -LIC FEE
$50.14
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$14.99
JPMORGAN CHASE BANK
SIGNAL GROUP -PARTS
$442.20
VERIZON WIRELESS
WIRELESS CONNECTION
$200.05
GEN INFORMATION TECH -Total
$2,161.40
CITY GARAGE
LABOR/OVERHEAD EXP - SEPT
$87.25
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - AUG, 2
$36.58
JPMORGAN CHASE BANK
CMAO -FEE
$125.00
JPMORGAN CHASE BANK
CMAO- REFUND
($295.00)
JPMORGAN CHASE BANK
EMPLOYEE RELATIONS
$119.90
JPMORGAN CHASE BANK
IMLA -RENEW FEE
$625.00
JPMORGAN CHASE BANK
MEETING EXPENSE
$12.00
JPMORGAN CHASE BANK
OWASSO CHAMBER -FEE
$25.00
RICH & CARTMILL, INC
NOTARY
$30.00
GEN MANAGERIAL -Total
$765.73
JPMORGAN CHASE BANK
STAPLES - SUPPLIES
$1.99
YOUTH SERVICES OF TULSA
YOUTH COURT
$8,250.00
GEN MUNICIPAL COURT -Total
$8,251.99
AT &T
CONSOLIDATED PHONE
$13.19
AT &T
LONG DISTANCE PHONE
$0.73
3
Fund
Claims List - 9115/2020
Vendor Name
01 GENERAL BLUE ENERGY FUELS, LLC
CHRISTOPHER WALKER
CITY GARAGE
CITY GARAGE
FLEETCOR TECHNOLOGIES
FREDRICK COSTIN JR
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
OKLAHOMA FACILITY SERVICES
ONEOK, INC OKLAHOMA NATURAL GAS
THE ADT SECURITY CORPORATION
UNIFIRST HOLDINGS LP
VERIZON WIRELESS
Payable Description Payment
Amount
CNG FUEL PURCHASED - AUG,
$29.73
PARKS RESTROOMS JANITORIA
$1,300.00
LABORIOVERHEAD EXP - SEPT
$1,155.33
VEH PARTS & SVC - AUG, 20
$435.17
FUELMAN EXPENSES -AUG, 2
$343.94
PARKS MOWING
$1,491.00
C &C SPLY -TRASH BAGS
$251.80
MURRAY WOMBLE -PARTS
$6.00
PARK MOWINGS
$3,250.00
NATURAL GAS USAGE
$35.79
PARKS OFFICES SECURITY SY
$78.38
PARKS STAFF UNIFORMS
$66.48
WIRELESS CONNECTION
$40.01
GEN PARKS •Total
$8,497.55
AT &T
CONSOLIDATED PHONE
$309.55
DEPARTMENT OF PUBLIC SAFETY
OLETS
$700.00
JPMORGAN CHASE BANK
APCO- TRAINING
$30.00
JPMORGAN CHASE BANK
LOCKE- REPAIR
$98.81
VERIZON WIRELESS
WIRELESS CONNECTION
$23.24
GEN POLICE COMMUNICATIONS -Total
$1,161.60
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED -AUG,
$441.54
CITY GARAGE
LABORIOVERHEAD EXP - SEPT
$3,604.75
CITY GARAGE
VEH PARTS & SVC - AUG, 20
$1,988.98
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - AUG, 2
$901.54
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$27.70
JPMORGAN CHASE BANK
LOWES -WATER COOLER
$24.98
JPMORGAN CHASE BANK
NEW HOLLAND -PINS
$214.25
JPMORGAN CHASE BANK
NEW HOLLAND - REFUND
($127.17)
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$60.98
JPMORGAN CHASE BANK
OREILLY -FUEL ADDITIVE
$28.97
JPMORGAN CHASE BANK
QUALITY TIRE -TIRES
$175.90
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$314.03
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
GEN STORMWATER -Total
$7,736.47
AT &T
CONSOLIDATED PHONE
$44.85
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - AUG,
$53.14
CITY GARAGE
LABOR /OVERHEAD EXP - SEPT
$569.50
JPMORGAN CHASE BANK
DALE &LEES- SERVICE
$214.78
JPMORGAN CHASE BANK
HOME DEPOT -KEYS
$9.56
JPMORGAN CHASE BANK
LOCKE- REPAIR
$32.98
JPMORGAN CHASE BANK
LOCKE- SUPPLIES
$18.60
4
Claims List - 9/15/2020
Fund Vendor Name
Payable Description
Payment
AMERICAN MUNICIPAL SERVICES LTD
COLLECTION SERVICES
Amount
01 GENERAL JPMORGAN CHASE BANK
LOWES- LOCK/KEYS
$27.30
JPMORGAN CHASE BANK
LOWES- REFUND
($10.32)
JPMORGAN CHASE BANK
RANCHERS - REPAIR
$222.85
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$20.98
JPMORGAN CHASE BANK
SUMNER ONE -FEE
$39.77
JPMORGAN CHASE BANK
SUMNER ONE - REFUND
($39.77)
KIRK N ROSENTHAL
MATERIALS
$555.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
$23.60
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN SUPPORT SERVICES -Total
$1,822.83
AEP /PSO
STREET LIGHTS
$9.00
GENERAL -Total
$9.00
STRONGHAND LLC
OC PARKING LOT IMPROVEMEN
$49,378.97
OLD CENTRAL PARKING LOT -Total
$49,378.97
GENERAL -Total
$105,154.64
20 AMBULANCE SERVICE CITY GARAGE
LABOR/OVERHEAD EXP - SEPT
$1,078.08
CITY GARAGE
VEH PARTS & SVC - AUG, 20
$100.14
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - AUG, 2
$1,848.43
JPMORGAN CHASE BANK
FULLERTON -CYL LEASE
$840.00
JPMORGAN CHASE BANK
FULLERTON- OXYGEN
$557.17
JPMORGAN CHASE BANK
HENRY SCHEIN- SUPPLIES
$1,518.80
JPMORGAN CHASE BANK
JIM GLOVER - SUPPLIES
$1,426.76
JPMORGAN CHASE BANK
LIFE ASSIST - SUPPLIES
$1,505.30
JPMORGAN CHASE BANK
MEDLINE- SUPPLIES
$240.00
JPMORGAN CHASE BANK
S ANESTHESIA- MEDICATI
$693.51
JPMORGAN CHASE BANK
S ANESTHESIA - SUPPLIES
$331.47
JPMORGAN CHASE BANK
SUMNER ONE - COPIER SVC
$39.77
JPMORGAN CHASE BANK
TELEFLEX- SUPPLIES
$4,532.85
JPMORGAN CHASE BANK
ZOLL - BATTERIES
$2,475.00
JPMORGAN CHASE BANK
ZOLL- SUPPLIES
$2,377.26
TREASURER PETTY CASH
EMS LIC FEE -PAYNE
$210.00
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
AMBULANCE -Total
$19,814.55
AMERICAN MUNICIPAL SERVICES LTD
COLLECTION SERVICES
$204.97
BETTY MESSICK KIRSCHNER
AMBULANCE REFUND
$125.00
COMMUNITY CARE
AMBULANCE REFUND
$578.69
DEBORAH JACKSON
AMBULANCE REFUND
$74.56
GERALDINE H WILLIAMS
AMBULANCE REFUND
$111.70
JOANN FROREICH
AMBULANCE REFUND
$152.40
JUNE S LOVE
AMBULANCE REFUND
$125.00
5
Claims List - 9/15/2020
Fund
Vendor Name
Payable Description
Payment
Amount
20 AMBULANCE SERVICE
KARIN L ROEPEL
AMBULANCE REFUND
$5.27
REBECCA DOBBS
AMBULANCE REFUND
$75.00
RYAN GOOTEE
AMBULANCE REFUND
$20.00
STEVE WILSON
AMBULANCE REFUND
$100.00
TIFFANY PARK
AMBULANCE REFUND
$30.00
UMR
AMBULANCE REFUND
$576.50
UNITED HEALTHCARE
AMBULANCE REFUND
$647.91
WILLIAM T GIDEON
AMBULANCE REFUND
$100.00
AMBULANCE SERVICE -Total
$2,927.00
AMBULANCE SERVICE -Total
$22,741.55
21 E -911
AT &T
MO SVC T -1 CIRCUITS
$1,011.06
COX COMMUNICATIONS
MO SVC T -1 CIRCUITS RADIO
$244.39
E911 COMMUNICATIONS -Total
$1,255.45
E -911 -Total
$1,255.45
25 HOTELTAX
JPMORGAN CHASE BANK
OK CORR INDST -SIGNS
$451.00
HOTELTAX -Total
$451.00
JPMORGAN CHASE BANK
GRT SOUTHERN -FEE
$750.00
JPMORGAN CHASE BANK
WEIHAAS -FEE
$600.00
HOTEL TAX ECON DEV -Total
$1,350.00
CITY GARAGE
LABORIOVERHEAD EXP - SEPT
$250.08
STRONG NEIGHBORHOODS -Total
$250.08
HOTELTAX -Total
$2,051.08
27 STORMWATER MANAGEMENT
JPMORGAN CHASE BANK
ATWOODS- REFUND
($12103)
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
$112.96
JPMORGAN CHASE BANK
SAMS -FACE MASKS
$119.80
JPMORGAN CHASE BANK
SAMS - WEBCAM
$64.98
JPMORGAN CHASE BANK
SMITH FARM - SUPPLIES
$200.33
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$11.98
VERIZON WIRELESS
WIRELESS CONNECTION
$40.03
STORMWATER- STORMWATER -Total
$427.05
STORMWATER MANAGEMENT
-Total
$427.05
34 VISION TAX
CROSSLAND HEAVY CONTRACTORS
CONSTRUCTION SVCS
$431,927.60
VSN RECAP 129TH TO 169 - Total
$431,927.60
MESHEK & ASSOCIATES, P.L.C.
ROW ACQUISITION SERVICES
$1,750.00
VSN RECAP 96TH/119 -129TH -Total
$1,750.00
GUY ENGINEERING SERVICES INC
ENGINEERING SERVICES AGRE
$21,137.71
VSN RECAP GARNETT TO 129 -Total
$21,137.71
TULSA COUNTY CLERK
TULSA COUNTY FILINGS
$24.00
VSN RECAP MINGO TO GARNET -Total
$24,00
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KQNPSHBO!DIBTF!CBOL!!!!!!!!!!!!!!!!PGGJDF!EFQPU.TVQQMJFT!!!!%217/11
KQNPSHBO!DIBTF!CBOL!!!!!!!!!!!!!!!!PL!QPMJDF!TQMZ.VOJGPS!!!!%2-144/83
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8
Claims List - 9/15/2020
Fund Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE CITY GARAGE
LABOR /OVERHEAD EXP - SEPT
$10,936.58
CITY GARAGE
VEH PARTS & SVC - AUG, 20
$3,422.63
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - AUG, 2
$6,345.83
JPMORGAN CHASE BANK
ALICE TRAINING - RECERT
$10.00
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$514.08
JPMORGAN CHASE BANK
AMAZON -TOOLS
$708.96
JPMORGAN CHASE BANK
AMAZON- UNIFORM
$139.95
JPMORGAN CHASE BANK
AMER WASTE- RENTAL
$108.95
JPMORGAN CHASE BANK
AT YR SVC- RENTAL
$80.00
' JPMORGAN CHASE BANK
BROWNELLS- SUPPLIES
$274.99
JPMORGAN CHASE BANK
CAMFIL -AIR FILTERS
$522.04
JPMORGAN CHASE BANK
COLTS MFG - REFUND
($550.00)
JPMORGAN CHASE BANK
DOLLAR GENERAL - SUPPLI
$7.50
JPMORGAN CHASE BANK
GALLS - UNIFORM
$1,156.53
JPMORGAN CHASE BANK
KUM &GO- SUPPLIES
$8.76
JPMORGAN CHASE BANK
LOCKE SPLY- REBUILD KI
$27.59
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$149.77
JPMORGAN CHASE BANK
MAGPUL -TOOLS
$541.01
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$77.10
JPMORGAN CHASE BANK
PETSMART- SUPPLIES
$87.12
JPMORGAN CHASE BANK
REEVES - UNIFORM
$50.93
JPMORGAN CHASE BANK
ROYAL CANIN- SUPPLIES
$497.92
JPMORGAN CHASE BANK
SAMS- REFUND
($15.63)
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$288.71
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM
$3,843.94
JPMORGAN CHASE BANK
STOP STICK - SUPPLIES
$1,441.00
JPMORGAN CHASE BANK
SUPPLIES
$25.90
JPMORGAN CHASE BANK
ULINE- SUPPLIES
$181.50
JPMORGAN CHASE BANK
VAN METER - TRAINING
$340.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$247.26
TULSA WORLD
PROOF OF PUBLICATIONS
$1,069.44
VERIZON WIRELESS
WIRELESS CONNECTION
$1,235.70
SALES TAX FUND- POLICE -Total
$34,621.91
SALES TAX POLICE • Total
$34,621,91
39 SALES TAX STREETS AEP IPSO
STREET LIGHTS
$5,863.16
BILL BASORE TRUCKING & EXCAVATION,
DIRT
$195.00
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED -AUG,
$226.41
CITY GARAGE
LABOR/OVERHEAD EXP - SEPT
$3,562.75
CITY GARAGE
VEH PARTS & SVC - AUG, 20
$5,258.41
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - AUG, 2
$1,199.35
JPMORGAN CHASE BANK
3M CREDIT - SUPPLIES
$1,034.63
0
Claims List - 9/15/2020
Fund
Vendor Name
Payable Description
Payment
Amount
39 SALES TAX STREETS
JPMORGAN CHASE BANK
ATWOODS -JACK
$44.99
JPMORGAN CHASE BANK
BROWN CO- SUPPLIES
$169.83
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$84.50
JPMORGAN CHASE BANK
CORNERSTONE - FILTER
$13.99
JPMORGAN CHASE BANK
CORNERSTONE -PVC
$5.67
JPMORGAN CHASE BANK
HOME DEPOT - BOARDS
$144.89
JPMORGAN CHASE BANK
LOWES- BOARDS
$63.09
JPMORGAN CHASE BANK
LOWES- FORMING LUMBER
$17.92
JPMORGAN CHASE BANK
LOWES -PINS
$0.78
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$204.81
JPMORGAN CHASE BANK
MAXWELL SPLY- CONCRETE
$56.18
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
$9.99
JPMORGAN CHASE BANK
RED WING -BOOTS
$170.00
JPMORGAN CHASE BANK
SAMS -FACE MASKS
$119.80
JPMORGAN CHASE BANK
SHELTON- CONCRETE
$4,656.50
JPMORGAN CHASE BANK
VOSS- STREET LIGHTS
$784.74
JPMORGAN CHASE BANK
WELSCO- RENTAL
$195.42
PINKLEY SALES
GPS TIME CLOCK
$1,572.50
TULSA COUNTY HIGHWAY
STREET MARKER
$133.00
CONSTRUCTION
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$192.52
VERDIGRIS VALLEY ELECTRIC COOP
CHAMPION STREET LIGHT
$72.94
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
$5.83
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
SALES TAX FUND-STREETS -Total
$26,139.62
SALES TAX STREETS
•Total
$26,139.62
40 CAPITAL IMPROVEMENTS
TULSA WORLD
PROOF OF PUBLICATIONS
$81.18
CI- STREETS -Total
$61.16
MESHEK & ASSOCIATES, P.L.C.
LAKE RIDGE /CENTRAL PARK D
$2,460.00
CIP LAKERIDGE /CNTL PARK -Total
$2,460.00
JIM GLOVER CDJR LLC
POLICE VEHICLE
$63,442.00
CIP POLICE VEHICLES -Total
$63,442.00
TULSA WORLD
PROOF OF PUBLICATIONS
$71.34
ST REHAB FY19 -20 -Total
$71.34
CAPITAL IMPROVEMENTS
-Total
$66,054.52
70 CITY GARAGE
CITY GARAGE
VEH PARTS & SVC -AUG, 20
$31.21
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - AUG, 2
$65.66
JPMORGAN CHASE BANK
AMERIFLEX- WASHER HOSE
$35.20
JPMORGAN CHASE BANK
UNITED FORD -PART RESA
$17.91
JPMORGAN CHASE BANK
UNITED FORD -PARTS RES
$658.13
ONEOK, ING OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$97.75
9
Fund
70 CITY GARAGE
Claims List - 9115/2020
Vendor Name
UNIFIRST HOLDINGS LP
Payable Description Payment
Amount
UNIFORM RENTAL
$55.26
CITY GARAGE -Total $961,12
CITY GARAGE -Total $86112
76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS' COMP CLAIMS $5,986.46
UNITED SAFETY & CLAIMS INC UNITED SAFETY CLAIMS $1,658.33
WORKERS' COMP SELF -INS -Total $7,644,79
WORKERS' COMP SELF -INS -Total $7,644.79
77 GENERAL LIABILITY - PROPERT DAVID L. WEATHERFORD GENERAL MATTERS $90.00
GEN LIAB -PROP SELF INS -Total $90.00
GENERAL LIABILITY - PROPERT - Total $90.00
City Grand Total $736,672.27
fi[U
sd
aenc voovm • aen� cn�nn..• avwc cammunuy
TO: The Honorable Mayor and City Council
FROM: Scott Chambless
Chief of Police
SUBJECT: 2021 Oklahoma Highway Safety Office Grant
DATE: September 11, 2020
BACKGROUND:
The Owasso Police Department applied for grant funding through the "2021 Highway
Safety Office Grant." This grant is made available by the Oklahoma Highway Safety
Office (OHSO). The purpose of the grant is to provide Oklahoma law enforcement
agencies with resources to reduce the number of injury/fatality collisions in Oklahoma.
OHSO notified staff that $48,000 has been awarded to the Police Department. OHSO
designated this funding for overtime to be directed towards high visibility general traffic
enforcement. Partnering with OHSO to reduce collisions is consistent with the
department's objective to reduce traffic - related injuries and fatalities.
GRANT FUNDING:
There is no match requirement for the grant award; however, the Police Depart ment will
be responsible for fuel and maintenance costs for police vehicles used during grant
overtime traffic patrols. The grant is funded using a cost reimbursement concept. The
Police Department will expend monies through its existing budget and then claim
reimbursement from OHSO. In order to receive grant funding, the City of Owasso must
enter info an agreement with OHSO and provide resources to manage the grant.
RECOMMENDATION:
Staff recommends acceptance of the 2021 Highway Safety Office Grant, authorization
to execute all documents, and approval of a budget amendment in the General Fund,
increasing estimated revenues and the appropriation for expenditures in the Police
Department by $48,000.
sd
.— ProPlo•NFi0..--- ,•REtL CmnmuNry
TO:
The Honorable Mayor and City Council
FROM:
Julie Trout Lombardi
City Attorney
SUBJECT:
Proposed Renewal of Contract with Youth Services of Tulsa, Inc. for Management and
Operation of the Owasso Youth Court
DATE:
September 11, 2020
BACKGROUND:
The City of Owasso began contracting with Youth Services, Inc., in 2008 for implementation and
operation of the Owasso Youth Court and the City Council has approved annual renewals of the
contract since that time. The current contract will expire on September 30, 2020. The contract
provides that Youth Services will employ its specialized knowledge, skill and experience with trained
personnel to administer and oversee a youth court in Owasso. Fulfillment of this goal requires
recruitment and training by Youth Services of both attorney advisors and teen volunteers within the
Owasso community. In addition, Youth Services employs a full -time coordinator based in Owasso to
manage the Youth Court and provides counseling services as needed and used by both the
Municipal and Youth Courts. Youth Services assumes all responsibility for the Youth Court's scheduling,
documentation and administrative operations and is required to work closely with the Owasso
Municipal Court and related staff to effectuate these duties.
From August 1, 2019, through August 31, 2020, the Owasso Youth Court adjudicated 54 cases.
Considering the reduced number of dockets this year as a result of the virus, this number is slightly
higher than previous years, and is attributable to the Owasso Public Schools' focus on youth vaping.
The Youth Court currently has several attorney advisors and approximately 25 youth volunteers.
Regular dockets, with appropriate health and safety measures, are scheduled to begin in late
September. All aspects of the Youth Court, including prosecution, defense and sentencing of the
youth offenders, continue to be conducted solely by teen volunteers from Owasso who receive
numerous hours of instruction and training prior to participation in court proceedings.
Compensation for Youth Services in the proposed contract is $49,500 for 2020 -2021 which is payable in
twelve equal monthly payments beginning on October 1, 2020. The proposed compensation is
unchanged from the previous year. If renewed, the new contract will be effective as of October 1,
2020, and will terminate on September 30, 2021. This item was included in the approved Fiscal Year
2020 budget. Based upon the Owasso Youth Court program's success and achievements in past
years of operation, staff recommends renewal of the contract for an additional year,
RECOMMENDATION:
Staff recommends approval of the contract with Youth Services of Tulsa, Inc., in the amount of $49,500
for 2020 -2021, and further recommends authorization be given to the City Manager to execute the
contract as well as any additional documentation required.
ATTACHMENT:
Proposed contract with Youth Services, Inc. for 2020 -2021
AGREEMENT BETWEEN THE CITY OF OWASSO AND YOUTH
SERVICES OF TULSA, INC. FOR THE MANAGEMENT AND
OPERATION OF THE OWASSO YOUTH COURT
The City of Owasso, Oklahoma (hereinafter referred to as "City ") and Youth Services of Tulsa,
Inc. (hereinafter referred to as "Youth Services ") agree as follows:
The City determined in 2008 that there was a need to provide an alternative to prosecution for
first time, non - violent and non - felony juvenile offenders who have committed offenses which
would normally be heard in the City of Owasso's Municipal Court. The City recognizes that
Youth Services has significant experience implementing and facilitating alternative venues
known as Youth Courts within Tulsa County, and that Youth Services is comprised of
knowledgeable people having many years experience in this field who are able to operate a
Youth Court. Based upon the need faced by the City of Owasso to provide prosecution
alternatives to traditional sentencing of juveniles in the municipal court setting, and upon the
expertise and ability of Youth Services to establish and operate youth courts, the City and Youth
Services hereby agree to mutually execute a contract to continue funding and operation of a
juvenile court program. The Owasso Youth Court will be conducted by youth peers who have
successfully completed the mandatory training program conducted by Youth Services. All
aspects of the Owasso Youth Court shall be conducted by volunteer youth including prosecution,
defense and sentencing.
The terms of this Agreement shall be effective as of October 1, 2020, and shall expire on
September 30, 2021. This Agreement shall not renew automatically.
The City shall pay Youth Services forty -nine thousand, five hundred dollars ($49,500) as total
compensation for operation of a Youth Court for one (1) year, including the employment of a
full -time coordinator who will oversee and manage the daily operations of the Owasso Youth
Court. The total sum of compensation shall be paid to Youth Services in twelve (12) equal
monthly payments.
Youth Services shall employ personnel with the necessary degree of knowledge, experience,
training and credentials to facilitate and operate the Youth Court, and shall at all times during the
pendency of this Agreement employ at least one (1) person to serve as a full -time coordinator to
supervise, direct and oversee the Owasso Youth Court and serve as a liaison between the City
and Youth Services. As partial compensation for this Agreement, the City shall provide two (2)
office spaces in the Old Central Building for the full -time coordinator of the Owasso Youth
Court and a counselor.
Youth Services shall fully train all youth peers who make application and are selected by Youth
Services to participate as youth volunteers in the Youth Court program. Youth Services will
work with the Owasso schools to recruit youth desiring to serve in the program and will be
responsible for providing the required training before youth volunteers may serve in any official
capacity within the program. Youth Services will also work with the City to obtain a list of
attorneys who might be willing to serve as attorney advisors to the Youth Court program, and
1
shall take all other actions necessary to ensure that each Youth Court session shall have an
attorney advisor present.
Youth Services shall be an independent contractor under this Agreement. This Agreement shall
not be construed to create the relationship of agent, servant, employee, partnership, joint venture
or association between the City and Youth Services or its officers, employees, contractors or
representatives for any purpose. Youth Services shall bear the sole responsibility and liability
for furnishing Workers' Compensation benefits to any employee (other than staff members of the
City of Owasso) or other person for injuries from or connected with services performed pursuant
to this Agreement.
As partial consideration for this Agreement, Youth Services agrees to indemnify, defend (at the
City's option), and hold harmless the City, its employees, officials, agents, representatives and
volunteers from and against any and all liabilities, damages, injuries (excluding death), property
damage (including loss of use), claims, liens, judgments, costs, expenses, suits, actions, or
proceedings and reasonable attorney's fees, and actual damages of any kind or nature, arising out
of or in connection with any of the acts, omissions, negligence or willful misconduct of Youth
Services, its employees, agents, officers, contractors, or their performance or failure to perform
under the terms and conditions of this Agreement. Such indemnification, hold harmless and
defense obligation shall exclude only such liability actions as arise directly out of the sole
negligence or willful misconduct of the City and in accordance with the terms, conditions and
exceptions contained in the Governmental Tort Claims Act. The indemnification and defense
obligations set forth herein shall survive the termination of this Agreement
Without limiting the City's right to indemnification, Youth Services and each of its contractors
shall obtain no less than, or on terms more restrictive than, the following: General Liabilitv
Insurance covering all premises and activities, with an applicable limit of liability not less that
One Million Dollars ($1,000,000.00) per claimant; One Million Dollars ($1,000,000.00) annual
aggregate; and Comprehensive Automobile Liability Insurance applicable to all owned, hired
and non -owned vehicles in an amount not less than One Million Dollars ($1,000,000.00) per
occurrence; and Worker's Compensation Insurance Coverage in compliance with the Worker's
Compensation Laws of the State of Oklahoma. Youth Services shall include the City as an
Additional Insured on all required insurance policies. Youth Services shall also require its
contractors to list the City as an Additional Insured. Youth Services shall submit certificates of
insurance to the City's Risk Manager for approval prior to allowing any individuals to engage in
any activities under this Agreement. Youth Services and its contractors shall maintain the
required insurance with insurers that carry a Best's "A" rating and which are licensed and
admitted to write insurance in Oklahoma. Failure of Youth Services or its contractors to obtain
and maintain any required insurance shall not relieve Youth Services from any liability
hereunder. Such coverage shall not be canceled or materially changed without giving the City at
least thirty (30) days prior written notification thereof.
This Agreement shall be subject to termination if Youth Services fails to keep, perform and
observe all promises, covenants, conditions and agreements set forth in this Agreement. Any
waiver of any breach of any one or more of the covenants, conditions, terms and agreements
herein contained shall not be construed to be a waiver of any subsequent or other breach of the
2
same or of any other covenant, condition, term or agreement herein contained, nor shall failure to
require exact, full, and complete compliance with any of the covenants, conditions, terms or
agreements herein contained be construed as in any manner changing the terms of this
Agreement or stopping the City from enforcing the full provisions thereof.
Neither this Agreement, nor any of the rights hereunder, shall be sold, assigned, or encumbered
by Youth Services.
This Agreement shall be construed under the laws of the State of Oklahoma. Exclusive original
jurisdiction and venue for any action relating to this Agreement shall be solely in the Tulsa
County District Courts of Oklahoma.
This Agreement constitutes the entire agreement and understanding between the parties, and
supersedes all proposals, oral or written, and all other communications between the parties with
respect to the subject matter of this Agreement.
This document may be modified only by further written agreement. Any such modification shall
not be effective unless and until executed by the parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on
the dates hereinafter set forth.
Executed the 1 st day of October, 2020.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on
the dates hereinafter set forth.
CITY OF OWASSO: YOUTH SERVICES:
Warren Lehr
City Manager
Attest:
Juliann M. Stevens
City Clerk
Approved as to Form:
Julie Lombardi
City Attorney
David C. Grewe
Executive Director
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REAL PoeO�a • REAL CMr�Ner• REALCernmRnlq
TO: The Honorable Mayor and City Council
FROM: Alexa Beemer
City Planner
SUBJECT: Ordinance 1171, Annexation (OA 20 -03) —7215 North 115th East Ave
DATE: September 11, 2020
BACKGROUND:
The Community Development Department received a request for annexation of property
located at 7215 North 115th East Avenue. The subject property is composed of approximately
11.5 acres of land and is currently zoned Industrial Light (IL) under Planned Unit Development
(PUD) -475A in Tulsa County. Upon annexation, the applicant is requesting the property be
brought into Owasso City limits as IL, as this is the County's corresponding zoning designation
under the Owasso Zoning Code.
SURROUNDING LAND USE:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
Industrial Light (IL)
Industrial
Industrial
City of
Owasso
South
Industrial Light (IL),
Residential Single Family RE
Industrial,
Residential
Industrial,
Residential
Tulsa County
East
Residential Single Family RE
Residential
Residential
Tulsa County
West
Highway US -169 ROW
Highway ROW
N/A
ODOT
SUBJECT PROPERTY /PROJECT DATA:
Property Size
11.50 acres +/-
Current Zoning
Industrial Light IL in Tulsa County
Proposed Zoning Upon Annexation
Industrial Light IL
Land Use Master Plan
Industrial, Residential
Proposed Use
Industrial Development
Within PUD?
Yes, PUD -475A (Originally approved in Tulsa County)
Within Overlay District?
No
Water Provider
Rogers County Rural Water District #3
Applicable Pa backs
Storm Siren Fee $50.00 per acre
ANALYSIS:
The property is currently zoned IL in Tulsa County and is contiguous with City limits on the northern
and western boundaries of the property. The applicant is requesting the property be assigned
the IL zoning designation upon annexation, which will retain its existing zoning from Tulsa County.
Typically, property is annexed either under Agriculture (AG) zoning or as the County's
corresponding zoning designation under the Owasso Zoning Code, as is the case with this
annexation request. Further, the GrOwasso 2030 Land Use Master Plan identifies the majority of
the subject property for industrial land uses, while the northeastern comer of the property is
called out for residential uses. Considering this, assigning a zoning of IL is appropriate for this
location.
The subject property is currently undeveloped. The applicant intends to use a portion of this land
for a detention pond to serve a planned industrial park to the north of the subject property. The
remaining portion of the subject property will remain ready to be developed into an industrial
development.
The City of Owasso will provide police, fire, ambulance and sanitary sewer services to the property
upon annexation. Rogers County Rural Water District #3 will provide water services to this property.
Any future development that occurs on the subject property must adhere to all Owasso
subdivision, zoning, and engineering requirements.
PLANNING COMMISSION:
Due to the Labor Day Holiday on September 7, 2020, the Owasso Planning Commission will not
meet until September 14, 2020. They will consider this item at their regular meeting on September
14, 2020.
RECOMMENDATION:
Staff recommends adoption of Ordinance 1 171, annexing the subject property into Owasso City
limits with an assigned zoning of Industrial Light (IL).
ATTACHMENTS:
Ordinance 1171
Zoning Map
GrOwasso 2030 Land Use Master Plan Map
Annexation Exhibit
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1171
AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO,
OKLAHOMA, ADDITIONAL LANDS AND TERRITORY, REFERENCED IN APPLICATION
OA 20 -03 AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT
WHEREAS, public hearings have been held regarding the request for annexation and
rezoning of the property located at 7215 North 1 15th East Avenue; and,
WHEREAS, the Owasso City Council has considered the recommendation of the Owasso
Planning Commission and all statements for or against the requested annexation of the property
referenced in application OA 20 -03.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
THAT TO WIT:
SECTION 1:
A tract of land described as located on the northwest intersection of 126th East Avenue and
1161h Street North, said tract being more particularly described as follows:
A TRACT OF LAND SITUATED IN THE S/2 SW /4 NW /4 OF SECTION 32, T21N, R14E, I.B. &M.,
TULSA COUNTY, OKLAHOMA, DESCRIBED AS FOLLOWS:
COMMENCING AT THE SW CORNER OF SAID S/2 SW /4 NW /4; THENCE S89 059'09 "E ALONG
THE SOUTH LINE OF SAID S/2 SW /4 NW /4 A DISTANCE OF 189.81 FEET TO THE POINT OF
BEGINNING, SAID POINT ALSO BEING ON THE EAST R/W LINE OF HWY 169; THENCE N
00 003'37" W ALONG SAID R/W LINE A DISTANCE OF 286.40 FEET; THENCE N 10 050'19" W
ALONG SAID R/W LINE A DISTANCE OF 178.87 FEET; THENCE N 00 003'37" W ALONG SAID
R/W LINE A DISTANCE OF 198.78 FEET TO THE NORTH LINE OF SAID S/2 SW /4 NW /4; THENCE
S 89 °57'16" E ALONG SAID NORTH LINE AND LEAVING SAID R/W LINE DISTANCE OF 836.84
FEET; THENCE S 00 °00'05" W AND PARALLEL WITH AND 331.00 FEET WESTERLY OF THE EAST
LINE OF SAID S/2 SW /4 NW /4 A DISTANCE OF 279.08 FEET; THENCE S 89 050'09" W A
DISTANCE OF 100.00 FEET; THENCE S 00 °00'05" W AND PARALLEL WITH OF THE EAST LINE OF
SAID S/2 SW /4 NW /4 A DISTANCE OF 381.00 FEET TO THE SOUTH LINE OF SAID S/2 SW /4
NW /4; THENCE N 89 °59'09" W ALONG SAID SOUTH LINE A DISTANCE OF 702.68 FEET TO THE
POINT OF BEGINNING, CONTAINING 11.5 ACRES, MORE OR LESS
The same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma,
and its corporate limits and the same is hereby given the zoning designation of Industrial Light
(IL) District. All persons residing therein, and all property situated thereon, shall be subject to the
jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and
particulars.
SECTION 2.
From and after the passage and publication of this Ordinance, the real estate and territory
described above shall be a part of the City of Owasso, Oklahoma, and in City Council Ward 4.
Page 1 of 3
Ordinance 1171
SECTION 3.
All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the
extent of the conflict only.
SECTION 4.
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the
remaining portion shall not be affected but shall remain in full force and effect.
SECTION 5.
The provisions of this ordinance shall become effective thirty (30) days from the date of final
passage as provided by state law.
SECTION 6.
There shall be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and
correct copy of this Ordinance and correct map of the territory annexed.
PASSED AND ADOPTED this 15th day of September, 2020.
Bill Bush, Mayor
ATTEST:
Juliann M. Stevens, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Page 2 of 3
Ordinance 1171
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OA 20 -03- 7215 N 115th E Ave
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LOCATION MAP
COUNTY: TULSA
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LEGF OESCRIWION
REGISTERED LAND SURVEYOR'S
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CAH INVESTMENTS, LLC
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A tract of land situated in the S12 SW /4 N W/4 of Section 32, T21 N, R14E, I.B. &M., Tulsa County, Oklahoma, described as follows:
Commencing at the SW comer of said S/2 SW 14 NW/4; thence S89 °59'09 "E along the South line of said S12 SW14 NWA a distance of
189.81 feet to the POINT OF BEGINNING, said point also being on the East RAN line at HWY 169; thence N 00 °0337" W along said
RAN line a distance of 286.40 feet; thence N 10 °50'19" W along said R1W line a distance of 178.87 feet; thence N 00 °03'37" W along
said RAN fine a distance of 198.78 feet to the North line of said S/2 SW 14 NW/4; thence S 89 °57'16" E along said North line and
leaving said RIW line distance of 836.84 feet; thence S 00 °00'05" W and parallel with and 331.00 feet westerly of the East line of said
S12 SW14 NWI4 a distance of 279.08 feet; thence S 89 °50'09" W a distance of 100.00 feet; thence S 00'00'05"W and parallel with of
the East line of said S/2 SW /4 NW14 a distance of 381.00 feet to the South line of said S/2 SWl4 NW /4; thence N 89 °59'09" W along
said South line a distance of 702.68 feet to the POINT OF BEGINNING, Containing 11.5 acres, more or less... Basis of Bearings:
Geodetic North, Legal Description prepared by: Daniel S. Goss PLS 1316 on July 7, 2020.
CERTIFICATE �SSSI0
I, DANIEL S GOSS. A REGISTERED SURVEYOR BY THE STATE OF OKIAHOMA OO HEREBY STATE THAT THE ABOVE
INSPECTION PIAT SHOWS THE OWETLNG AS 10G710 ON THE PREMISES DESCRIBED, THAT n 15 ENTIRELY WRHIN THE 011
DESCRIBED TRACT BOUNDARIES AND MORE ME NO ENCROACHEMENIS THEREON BY VISIBLE PERMANENT IMPROVEMENTS, Q
DCEPT AS INDICATED, FENCING NOT SHOWN; THAT ME INSPEMON PLAT WAS PREPARED FOR IDENOnCAmON ONLY
FOR THE OWNER AND IS NOT A LMO OR BOUND SURVEY: THAT NO PROPERTY CORNERS WERE SET, AND IS NOT TO
BE USED OR RELIED UPON, FOR THE ESTABLISHMENT OF FENCE, BUILDING. OR OTHER IMPROVEMENTS.
WITNES Y H SEAL THIS 7 DAY OF JULY, 2020 1� 1316
DANIEL S. GOSS P.L.S. NO. 1316
® D. GOSS & ASSOCIATES
HI
12347 HEYWOOD LL RD. 1DIAWN BY: DG
SAPULPA. OK 74066 IJOB #13292 REVISED:
NORTH PH. 19181371 -0096 FAX (918)224-4530
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PEAL Peopls•RFALCNn r•REAL CMMUORy
TO: The Honorable Mayor and City Council
FROM: Alexa Beemer
City Planner
SUBJECT: Ordinance 1172, Rezoning (OZ 20-03) - Trinity Presbyterian Church
DATE: September 11, 2020
BACKGROUND:
The Community Development Department received a rezoning request for property located at
the northwest corner of East 75th Street North and North Memorial Drive. The subject property is
approximately 14.91 acres in size, is currently zoned Agriculture (AG), and was annexed into the
City Limits in 2018, under Ordinance 1143. The applicant is requesting a rezoning to the Office
(0) district designation.
SURROUNDING LAND USE:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
Agriculture AG
Agriculture
Residential
Tulsa Count
South
Agriculture (AG)
Residential
N/A (Not in Fence-
line )
Tulsa County
East
Agriculture (AG)
Agriculture
Commercial,
Tulsa ulsa County
West
Public Facilities (PF)
School
Public /Institutional
City of Owasso
SUBJECT PROPERTY /PROJECT DATA:
Property Size
14.91 acres +/-
Current Zoning
Agriculture (AG)
Proposed Zoning
Office (0)
Present Use
Undeveloped
Land Use Master Plan
Commercial, Transitional
Number of Lots
1
Within PUD?
No
Within Overlay District?
No
Water Provider
Washington County Rural Wafer District #3
Applicable Paybacks
Storm Siren Fee ($50.00 per acre)
Barnes Elementary Sewer Payback Area ($80.00 per
acre
ANALYSIS:
The applicant is requesting a rezoning from AG to O for property located at the northwest comer
of East 76th Street North and North Memorial Drive, abutting Barnes Elementary School. The
applicant has indicated that they wish to use the subject property as the site of a religious
institution. Such a use would be allowed by right within the Office District zoning designation.
Page 2
OZ 20 -03
The subject property is called out for both future commercial and transitional uses in the
GrOwasso 2030 Land Use Master Plan document. The plan shows the southern portion of the
property as future commercial development, and the northern portion for transitional
development. A religious institution is a good example of a "transitional' land use, as it can
provide a buffer between residential areas and other, more intensely used commercial areas.
Further, the properties surrounding the subject property are largely undeveloped and /or the site
of current residential developments. As such, a religious institution on this property would be in
harmony with the existing and anticipated land uses in the area.
The City of Owasso will provide police, fire, ambulance and sanitary sewer services to the
subject property. Water service will be provided by Washington County Rural Water District #3.
Any development that occurs on the subject property must adhere to all subdivision, zoning,
and engineering requirements of the City of Owasso.
PLANNING COMMISSION:
Due to the Labor Day Holiday on September 7, 2020, the Owasso Planning Commission will not
meet until September 14, 2020. They will consider this item at their regular meeting on September
14, 2020.
RECOMMENDATION:
Staff recommends adoption of Ordinance 1172.
ATTACHMENTS:
Ordinance 1172
Zoning Map
GrOwasso 2030 Land Use Master Plan Map
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1172
AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ 20 -03 AND
REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
WHEREAS, public hearings have been held regarding the request for rezoning of the
property herein described as being located at the northwest corner of East 76th Street North and
North Memorial Drive, and
WHEREAS, the Owasso City Council has considered the recommendation of the Owasso
Planning Commission and all statements for or against the rezoning of the property referenced in
OZ 20 -03.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
THAT TO WIT:
SECTION 1.
A tract of land described as being at the northwest comer of East 76th Street North and North
Memorial Drive, said tract more particularly described as follows:
The Southeast Quarter (SE /4) of the Southeast Quarter (SE /4), LESS the West 100 feet AND
LESS beginning 532.11 feet West and 60 feet North of the Southeast Corner of the SE /4;
thence West 690.43 feet; thence North 1261.78 feet; thence East 690.43 feet; thence South
1261.88 feet to the Point of Beginning; AND LESS the South 60 feet thereof, AND LESS the East
16.5 feet thereof, AND LESS the Southeast Half (SE /2) of the North 15 feet of the South 75 feet
of the West 15 feet of the East 65 feet thereof, in Section 26, Township 21 North, Range 13
East of the Indian Base and Meridian, Tulsa County, State of Oklahoma, according to the
United States Government Survey thereof.
The same is hereby zoned from Agriculture (AG) to Office (0)
SECTION 2.
All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the
extent of the conflict only.
SECTION 3.
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the
remaining portion shall not be affected but shall remain in full force and effect.
SECTION 4.
The provisions of this ordinance shall become effective thirty (30) days from the date of final
passage as provided by state law.
SECTION 5.
There shall be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and
correct copy of this Ordinance and correct map.
Ordinance 1172
Page 1 of 3
PASSED AND APPROVED this 15th day of September, 2020.
Bill Bush, Mayor
Attest:
Juliann M. Stevens, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Ordinance 1172
Page 2 of 3
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Land Use Master Plan
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NEAP"'-•REAL,I -- 5.-
COmmvniry
TO:
The Honorable Mayor and City Council
FROM:
Alexa Beemer
Jurisdiction
City Planner
SUBJECT:
Preliminary/ Final Plat— Helscel Huneryager Industrial Park
DATE:
September 11, 2020
BACKGROUND:
The Community Development Department received an application for review and approval of
a Preliminary/Final Plat for the Helscel - Huneryager Industrial Park, a proposed industrial
development. The subject property is located south of East 76th Street North and east of US
Highway 169 Immediately south of the old Jim Glover car lot). The property is appro:amately
12.7 acres in size and is zoned Industrial Light (IL).
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
Industrial Light (IL)
Undeveloped
Commercial,
City of Owasso
Within a PUD?
No
Within an Overlay District?
Industrial
Water Provider
South
Industrial Light (IL)
Undeveloped
Industrial,
Tulsa County
Residential
East
Residential Single Family RE
Residential
Residential
Tulsa Count
West
Highway US -169 ROW
Highway ROW
N/A
ODOT
SUBJECT PROPERTY /PROJECT DATA:
Property Size
12.70 acres +/-
Land Use Master Plan
Industrial
Current Zoning
Industrial Light IL
Proposed Use
Industrial Development
Proposed Lots /Blocks
1 Lot, 1 block
Within a PUD?
No
Within an Overlay District?
No
Water Provider
Rogers County Rural Water District #3
Applicable Pa backs /Fees
Storm Siren Fee $50.00 per acre
Public Streets
N/A
ANALYSIS:
The Preliminary/Final Plat for the Helscel - Huneryager Industrial Park proposes one (1) lot on one
(1) block for an industrial development. The underlying zoning for this piece of land is IL. The lot
proposed in the Final Plat does meet the bulk and area requirements for the IL zoning district, as
illustrated within the Owasso Zoning Code.
Access will be taken from North 115 +h East Avenue. The Preliminary/Final Plat provides the
necessary perimeter utility easements to service the property. Stormwater is being accounted
for with an offsite stormwater detention pond located just south of the property. This stormwater
detention will be recorded by separate instrument, and is contingent upon approval of the
Page
Heiscel•Huneryager Final Plat
annexation of the 11.5 acre tract of land south of the subject property, located at 7215 North
1 15th East Avenue.
The City of Owasso will provide police, fire, ambulance and sanitary sewer services to the
property. Water services will be provided by Rogers County Rural Water District #3. Any
development that occurs on the subject property shall adhere to all development, zoning, and
engineering requirements of the City of Owasso.
PLANNING COMMISSION:
Due to the Labor Day Holiday on September 7, 2020, the Owasso Planning Commission will not
meet until September 14, 2020. They will consider this item at their regular meeting on September
14, 2020.
RECOMMENDATION:
Staff recommends approval of the Preliminary/Final Plat for Helscel- Huneryager Industrial Park,
subject to the Planning Commission's recommendation.
ATTACHMENTS:
Aerial Map
Final Plat - Helscel- Huneryager Industrial Park
Prelim/ Final Plat- Heiscel-Huneryager
Industrial Park
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REAL PwDID •PEAL CMncbr •REAL Comm unity
TO: The Honorable Mayor and City Council
FROM: Alexa Beemer
City Planner
SUBJECT: Final Plat - Hawk's Landing
DATE: September 11, 2020
BACKGROUND:
The Community Development Department received an application for review and approval of
a final plat for Hawk's Landing, a residential single - family subdivision. The subject property is
approximately 19.73 acres in size and is located south of the intersection of East 76th Street North
and North 154th East Avenue. The property was annexed into Owasso City limits and rezoned to
Residential Single - Family High Density (RS -3) in March 2019, with Ordinance 1147.
SURROUNDING LAND USE:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
RS -40 (Residential Single-
Family Low Medium Density)
Residential
Residential
Rogers County
South
AG (Agriculture)
Undeveloped
Residential
Rogers County
East
AG (Agriculture)
Residential
Residential
Rogers Count
West
AG (Agriculture)
Residential
Residential
Rogers County
SUBJECT PROPERTY /PROJECT DATA:
Property Size
19.73 acres +/-
Current Zoning
RS -3
Proposed Use
Residential Subdivision
Land Use Plan
Designation
Residential
Lots /Blocks
70 Lots, 3 Blocks
Gross DU /Ac
3.5 DU /Ac
Reserve Areas
1 reserve area
Within PUD?
No
Within Overlay District?
No
Water Provider
Rogers County Rural Water District #3
Applicable Paybacks
East 76th Street North Interceptor Payback Area ($1,341.00 per acre)
Storm Siren Fee $50.00 per acre
ANALYSIS:
Hawk's Landing is a proposed single - family residential subdivision. The final plat for Hawk's
Landing proposes 70 lots on 3 blocks. The proposed development is zoned RS -3 and is therefore
required to meet the minimum bulk and area standards established for the RS -3 zoning district in
the Owasso Zoning Code. Staff has determined the proposed final plat meets the minimum
dimensional standards for residential lots in an RS -3 district.
Page 2
Hawk's Landing Final Plat
There are two public access points proposed to the development, both on East 761h Street North.
These access points are separated by a distance of 272.84 feet, platted as a Limit of No Access.
This distance exceeds the minimum allowable separation of 150 feet, as set forth in the Owasso
Zoning Code.
Staff has determined the final plat for Hawk's Landing provides adequate right -of -way on the
arterial and proposed internal streets, which would be dedicated to the City with the recording
of the final plat.
Adequate perimeter and interior utility easements are shown on the final plat, allowing utility
providers to supply and maintain service to the proposed development.
There is one reserve area identified on the southeastern corner of final plat which would primarily
be used for open green space and storm water detention.
The Deed of Dedication and Restrictive Covenant pages of the final plat call for the
establishment of the Hawk's Landing Homeowners' Association (HOA). The HOA would be
responsible for the maintenance of all reserve areas, open spaces, landscaping and fencing
along the frontage of East 76th Street North, and stormwater detention areas.
The City of Owasso will provide police, fire, ambulance and sanitary sewer services to the
property. Water service will be provided by Rogers County Rural Water District U. Any
development that occurs on the subject property shall adhere to all subdivision, zoning, and
engineering requirements of the City of Owasso.
PLANNING COMMISSION:
Due to the Labor Day Holiday on September 7, 2020, the Owasso Planning Commission will not
meet until September 14, 2020. They will consider this this item at their regular meeting on
September 14, 2020.
RECOMMENDATION:
Staff recommends approval of the final plat for Hawk's Landing, subject to the Planning
Commission's recommendation.
ATTACHMENT:
Aerial Map
Aerial Photo
Hawk's Landing
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REALYw01a REAL CNmcur• REAL Cmnmunty
TO:
The Honorable Mayor and City Council
FROM:
Karl Fritschen RLA, AICP
Jurisdiction
Planning Manager
SUBJECT:
Specific Use Permit (SUP 20 -01) - Tommy's Car Wash
DATE:
September 11, 2020
BACKGROUND:
The Community Development Department received an application for review and approval of
a Specific Use Permit for Tommy's Car Wash, a proposed car wash facility. The property is
located at approximately 13311 East 1161h Street (1/4 mile west of US Highway 169 on the north
side of East 116 +h Street North, immediately west of the Taco Bell restaurant). The property is
approximately 1.03 acres in size, and is currently zoned Commercial Shopping (CS). The
applicant intends to develop an auto wash facility on the property.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use
Jurisdiction
Auto Wash Facility
Land Use Master Plan
Commercial
Plan
Yes; OPUD 05 -02A
North
Commercial
Undeveloped
Commercial
City of Owasso
Storm Siren Fee of ($50.00 per acre)
Ranch Creek Sewer Service Assessment Area $610.33 er acre
South
Commercial Shopping
Restaurant
Commercial
City of Owasso
East
Commercial Shopping
Restaurant
Commercial
City of Owasso
CS
West
Commercial
Undeveloped
Commercial
City of Owasso
SUBJECT PROPERTY /PROJECT DATA:
Property Size
1.03 acres +/-
Current Zoning
Commercial Shopping CS
Proposed Use
Auto Wash Facility
Land Use Master Plan
Commercial
Within PUD?
Yes; OPUD 05 -02A
Within Overlay District?
Yes; US -169 Overlay
Water Provider
Washington County Rural Water District #3
Applicable Paybacks
Storm Siren Fee of ($50.00 per acre)
Ranch Creek Sewer Service Assessment Area $610.33 er acre
ANALYSIS:
A Specific Use Permit (SUP) is required in certain zoning districts for uses that may be considered
more intensive than what is allowed by right through the City of Owasso Zoning Code. The
subject property is located within the US -169 Overlay District, which does not allow for Auto Wash
developments unless the developer can obtain an SUP.
Page 2
SUP 20 -01
The subject property was zoned CS under Owasso Planned Unit Development (OPUD) 05 -02A
(Ordinance 1060 in 2015). OPUD 05 -02A amended OPUD 05 -02 by shifting density allowances to
areas different than originally intended and allowing multi - family development within the PUD's
commercially -zoned areas. Additionally, the subject property is surrounded by existing
commercial developments, and the GrOwasso Land Use Master Plan calls out this area for
commercial uses. Considering this and the existing zoning of CS on the subject property, staff has
determined that a commercial land use such as an auto wash may be appropriate if the
correct controls are utilized with an SUP.
The applicant has worked with staff to design the site and structure in an appropriate manner
that conforms to the design requirements of the Zoning Code. The proposed auto wash facility
features a drive - through washing tunnel, as well as a number of vacuum stations for patrons to
use. These vacuum bays are proposed to be placed on the western side of the wash tunnel,
towards the proposed adjacent auto repair shop and garage. The placement of the vacuum
bays as such will help shield the existing Taco Bell restaurant to the east of the subject property
from excessive noise. Further, the applicant indicated that the fagade of the building will consist
of colored, indented hardboard siding that will resemble tile; the roof and trim will be metal. All
of these design features meet the US -169 Overlay District design standards set out in the Owasso
Zoning Code.
The applicant intends for the proposed auto wash facility to be platted alongside a proposed
adjacent automotive repair and maintenance garage, thus creating what is essentially a single
automotive service -based commercial center. Further, the two lots will be served with one
existing driveway off of East 1161h Street North, which essentially makes these two lots function as
one. The subject property will share parking with the proposed adjacent garage.
The lot, that the subject property is comprised, of does not meet the minimum frontage
requirements laid out for the CS district within the Owasso Zoning Code. As such, the applicant
was required to obtain a Zoning Variance from the Owasso Board of Adjustment (BOA), allowing
a reduction in the minimum lot width required for this proposed development.
BOARD OF ADJUSTMENT:
The Owasso Board of Adjustment heard the variance case (OBOA 20 -04) concerning the lot
width of this property at their regular meeting on August 25, 2020. They voted 4 -0 to approve the
reduction in the minimum lot width.
PLANNING COMMISSION:
Due to the Labor Day Holiday on September 7, 2020, the Owasso Planning Commission will not
meet until September 14, 2020. They will consider this item at their regular meeting on September
14, 2020.
RECOMMENDATION:
Staff recommends approval of the Specific Use Permit (SUP 20 -01) for Tommy's Car Wash, subject to
the Planning Commission's recommendation.
ATTACHMENTS:
Aerial Map
Zoning Map
Land Use Master Plan Map
SUP Site Plan Package
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features on the ground. SUP 20-01 1 1 1 1 1 0421-14
Aerial Photo Date: February 2016 Tract Feet
Surrounding Zoning
SUP 20 -01, Tommv's Car Wash
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Location N 135th E Ave & E 116th St N, Owasso, OK 74021
Date 04/30/20
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Date
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Location
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Page 4
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REAL PwPI� • REAL Ch+n4m• REAL Cannwlry
TO: The Honorable Mayor and City Council
FROM: Karl Mischen RLA, AICP
Planning Manager
SUBJECT: Specific Use Permit (SUP 20-02) - Grease Monkey
DATE: September 11, 2020
BACKGROUND:
The Community Development Department received an application for review and approval of
a Specific Use Permit for Grease Monkey, a proposed auto maintenance and garage facility.
The property is located at approximately 13311 East 116th Street (1/4 mile west of US Highway
169) on the north side of East 116th Street North, west of the Taco Bell restaurant). The property is
approximately 0.47 acres in size, and is currently zoned Commercial Shopping (CS). The
applicant intends to develop an oil change and general car maintenance facility on the
property.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use
Jurisdiction
Auto Maintenance Garage
Land Use Master Plan
Commercial
Plan
Yes; OPUD 05 -02A
North
Commercial
Undeveloped
Commercial
City of Owasso
South
Commercial
Undeveloped
Commercial
City of Owasso
East
Commercial Shopping
Undeveloped
Commercial
City of Owasso
West
Commercial
Undeveloped
Commercial
City of Owasso
CS
SUBJECT PROPERTY /PROJECT DATA:
Property Size
0.47 acres +/-
Current Zoning
Commercial Shopping CS
Proposed Use
Auto Maintenance Garage
Land Use Master Plan
Commercial
Within PUD?
Yes; OPUD 05 -02A
Within Overlay District?
Yes; US -169 Overlay
Water Provider
Washington County Rural Water District #3
Applicable Paybacks
Storm Siren Fee of ($50.00 per acre)
Ranch Creek Sewer Service Assessment Area ($610.33 per acre
ANALYSIS:
A Specific Use Permit (SUP) is required in certain zoning districts for uses that may be considered
more intensive than what is allowed by right through the City of Owasso Zoning Code. The
subject property is located within a CS district, which does not allow for repair garage or auto
maintenance -based developments unless the developer can obtain a Specific Use Permit.
Page 2
SUP 20 -02
The subject property was zoned CS under OPUD 05 -02A (Ordinance 1060 in 2015). Owasso
Planned Unit Development (OPUD) 05 -02A amended OPUD 05 -02 by shifting density allowances
to areas different than originally intended and allowing multi - family development within the
PUD's commercially -zoned areas. Additionally, the subject property is surrounded by existing
commercial developments, and the GrOwasso Land Use Master Plan identifies this area for
commercial uses. Considering this and the existing zoning of CS on the subject property, staff has
determined that a commercial land use such as an auto maintenance garage may be
appropriate, if the correct controls are utilized with an SUP.
The applicant has worked with staff to design the site and structure in an appropriate manner
that conforms to the design requirements of the Zoning Code. The proposed garage facility
features three drive -in work bays, and a small office and waiting area for patrons to use while
their vehicle is being serviced. All of the design features of the property meet the US -169 Overlay
District design standards set out in the Owasso Zoning Code.
The applicant intends for the proposed garage facility property to be platted alongside a
proposed adjacent auto wash facility, thus creating what is essentially a single automotive
service -based commercial center. Further, the two lots will be served with one existing driveway
off of East 116th Street North, which essentially makes these two lots function as one. The subject
property will share parking with the proposed adjacent car wash.
The lot, that the subject property is comprised of, does not meet the minimum frontage
requirements for the CS district within the Owasso Zoning Code. As such, the applicant was
required to obtain a Zoning Variance from the Owasso Board of Adjustment (BOA), allowing a
reduction in the minimum lot width required for this proposed development.
BOARD OF ADJUSTMENT:
The Owasso Board of Adjustment heard the variance case (OBOA 20 -04) concerning the lot
width of this property at their regular meeting on August 25, 2020. They voted 4 -0 to approve the
reduction in the minimum lot width.
PLANNING COMMISSION:
Due to the Labor Day Holiday on September 7, 2020, the Owasso Planning Commission will not
meet until September 14, 2020. They will consider this item at their regular meeting on September
14, 2020.
RECOMMENDATION:
Staff recommends approval of the Specific Use Permit (SUP 20 -02) for Grease Monkey, subject to
the Planning Commission's recommendation.
ATTACHMENTS:
Aerial Map
Zoning Map
Land Use Master Plan Map
SUP Site Plan Package
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features attheground. Tact I I I I I
Aerial Photo Date: Fehruary 2016 Feet
Surrounding Zoning
N
■ Commercial
0 Industrial
0 Lake
Neighborhood MX
❑ Parks / Recreation
E Public/ Institutional
❑ Residential
E] Transitional
Land Use Master Plan
SUP 20 -02, Grease Monkey
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REAL Vmpla REAL CM1aractar • REAL Cammuniry
TO:
The Honorable Mayor and City Council
fROM:
Jason Woodruff
Deputy Police Chief
SUBJECT:
2020 Coronavirus Emergency Supplemental Funding Grant
DATE:
September 11, 2020
BACKGROUND:
The Coronavirus Emergency Supplemental Funding (CESF) Program was established by the
Oklahoma District Attorneys Council (DAC) to distribute emergency federal funding to local,
state and tribal public safety agencies in Oklahoma. Awards granted under the program can
be used by eligible agencies for preventing, preparing for, and responding to the coronavirus
pandemic. Allowable projects and purchases include, but are not limited to, overtime,
equipment (including law enforcement and medical personal protective equipment), hiring,
supplies (such as gloves, masks, sanitizer), training, travel expenses (particularly related to the
distribution of resources to the most impacted areas), and addressing the medical needs of
inmates in state, local, and tribal prisons, jails, and detention centers.
In July 2020, the Owasso Police Department submitted an application to the DAC for a portion
of the grant funding under the CESF program. On August 14, 2020, City staff participated in a
board meeting with the District Attorneys Council Grant Approval Committee. The Owasso
Police Department's application was reviewed and the committee subsequently approved an
award in the amount of $50,424. Items to be purchased with the funding include general
personal protective equipment such as surgical masks, gloves, filtered protective masks, and
protective tyvek suits.
RECOMMENDATION:
Staff recommends acceptance of the 2020 Coronavirus Emergency Supplemental Funding
Grant in the amount of $50,424, authorization to execute the necessary documents related to
the acceptance of the funds and approval of a budget amendment in the General Fund,
increasing estimated revenues and the appropriation for expenditures in the Police Department
budget by $50,424.
ATTACHMENT:
Grant Award Notice
AWARD NOTICE
District Attorneys Council
421 N.W. 13th, Suite 290
Oklahoma City OK 73103
(405) 264 -5008 FAX (405) 264 -5095
Grantee: Owasso, City of
SUBGRANT NO: 20EO92
111 N. Main Street
Owasso OK 74055
Project Name: COVID 19 Response
PHONE: (918) 376 -1578
START DATE: 3/15/2020
FAX: () -
END DATE: 1/31/2022
Federal ID Number: 736069613
DAC CONTACT:
DUNS Number: 958056590
Jerry George
CFDA: 16034
(405) 264 -5008
Federal Award Number: 2020- VD -BX -00
Grant Amount: $50,424.00
Program Director:
Federal Match: $0.00
Jason Woodruff
(918) 376 -1578
This grant is subject to the terms and conditions set forth in the proper program of the State of Oklahoma Grant Application which
was submitted to the Department of Justice. the award is authorized by the District Attorneys council (DAC) and DOJ.
The subgrantee shall administer the project for which this subgrant is awarded in accordance with the applicable rules, regulations,
and conditions as set forth in the Federal guidelines, the Administrative Guide For Justice Grant Programs published by DAC, and
the effective edition of the Department of Justice, Office of Justice Programs, Financial and Administrative Guide for Grants. The
Subgramee shall also administer the project in accordance with the Certified Assurances as included in the Subgrantee's application
and any special conditions placed on the award.
The subgrantee shall maintain separate accounts and accounting records for the subgrant funds, and shall maintain and furnish to
DAC and DOI upon request, detailed accounting and supportive records. The subgrantee shall file such reports relating to the
subgrant as are required by DAC and DOJ.
Special Conditions:
(See Attachment)
Notary Chief Executive Officer
Expires Date Commission Number
DAC use only
Stephanie Lowery Date
Director of Federal Programs
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')wAIS
REAL People • REAL CM/eCle/ •REAL Community
TO:
The Honorable Mayor and City Council
FROM:
David Hurst
Fire Chief
SUBJECT:
New Pumper Purchase
DATE:
September 11, 2020
BACKGROUND:
The fire department staff routinely evaluates the operational suitability and condition of each
pumping apparatus. After a thorough evaluation, staff has determined that there is a need to
replace Engine No. 1, which is a critical component of the fire department's ability to deliver
reliable emergency services.
Engine No. 1, a 2007 model year Pierce pumper, was purchased from an area vendor, Midwest
Vehicle Professionals, and placed into service in the Fall of 2007. Since 2007, the apparatus has
been utilized as a front -line response unit. The thirteen - year -old Engine has 12,840 engine hours
and 44,773 road miles of use. The cost to repair and maintain the 2007 Engine have been
steadily increasing over the past few years, as well as the amount of time the apparatus is
placed out of service for repairs and maintenance.
Replacing this unit, at this time, will improve reliability for Fire Station No. 1 area of response,
decrease out of service time and decrease repair costs.
The current Engine No. 1, if replaced, would be retained in reserve status and utilized as a
secondary response unit. It would be placed in- service when other apparatus are out of service
for preventive maintenance /repairs, and utilized in training to keep primary response units in-
service during training evolutions. Using the current pumper in this manner will require the
department to purchase additional firefighting equipment to outfit the new pumper, which will
increase the overall cost of the project. Having a reserve apparatus also provides additional
Insurance Services Office (ISO) points.
FUNDING:
In April of 2017, the Capital Improvements Committee held a meeting and approved a
recommendation to the City Council amending the list of eligible projects to include Public
Safety Vehicles. In June of 2017, the City Council approved Resolution 2017 -05, amending the
Capital Improvements project list to include Public Safety Vehicles.
Fire department staff coordinated the availability of funding with the Finance Department to
align with the anticipated purchase. The budgeted amount of $780,000.00 was programed for
the completion of this project. Staff anticipates the total cost of this project to be within the
budgeted amount.
PRE -PAY DISCOUNTS:
Based upon a 9 to 10 -month total order -to- delivery process of a pumper truck, and a vendor
interest rate of 3.30 %, if the City were to select the option to pre -pay when the order is placed,
an interest cost savings of $22,135.83 would be applied to purchase.
Page 2 of 2
Pumper Truck
HGAC PURCHASING PROGRAM:
To reduce the overall cost, and the timeline of purchasing a new pumper truck, in comparison
to the associated cost and time of utilizing the traditional local bidding process, staff has
determined that the use of cooperative purchasing, such as has been utilized for previous
purchases of fire pumper trucks, is the most effective and cost - efficient purchasing method to
utilize.
The Houston - Galveston Area Council (HGAC) is a regional council of governments operating
within the laws of the State of Texas and governed by a board of 35 elected officials from 13
counties. The HGAC Board awards all contracts, which are then made available to local
governments nationwide through the HGAC Buy Program.
The HGAC Buy Program is very similar to the Oklahoma State Bid Program and meets the
requirements of the State of Oklahoma Statutes Title 74 State Government Chapter 31 Inter -local
Cooperation Act. The HGAC uses mass circulation, print media, and internet services to post
legal notices and bid solicitations. Which satisfy public notice and formal competitive bid
processes. All products offered through the HGAC Buy Program have been awarded by virtue of
a public competitive bid process.
Staff has consulted the City Attorney and a review of City Ordinance Section 7- 105.6. Bidding
has been conducted. It has been determined that the HGAC Buy Program meets the
requirements of the City of Owasso purchasing procedures.
PURCHASING:
To ensure the lowest cost possible for the purchase of a new pumper, staff has determined that it
is in the City's best interest to take advantage of receiving price discounts for pre - paying and
participating in the HGAC Buy Program.
2020 Pierce Enforcer Pumper w/o discounts
$670,452.74
Pre-pay Discount
$22,135.83
Total cost 2020 Pierce Enforcer Pumper after discounts
$648,316.91
RECOMMENDATION:
Staff recommends approval to purchase a 2020 Pierce Enforcer Pumper, utilizing the Houston -
Galveston Area Council Buy Program Contract #FS12 -19, in an amount not to exceed
$648,316.91, from Conrad Fire Apparatus of Olathe, Kansas. Staff further recommends approval
to purchase the necessary firefighting equipment from various vendors in an amount not to
exceed $131,683.09.
sd
HEAL peppM1 • NFAL CM1erecler• MFALCOmmunly
TO: The Honorable Mayor and Council
FROM: Larry Escalanta
General Services Superintendent
SUBJECT: Purchase of a Hydro -Vac Excavator
Stormwater Division
DATE: September 11, 2020
BACKGROUND:
Included in the approved FY 2020 -2021 Stormwater Division budget is funding to purchase a
Hydro -Vac Excavator. This piece of equipment will serve many functions for all of the Public
Works Departments. It will be utilized to clean silt from stormwater box culverts, manholes, catch
basins, and excavate for infrastructure repairs. This unit will also be available for other City of
Owasso Divisions to utilize as scheduling permits,
EQUIPMENT DESCRIPTION:
Staff proposes the purchase of a Ditch Witch HX50 Hydro -Vac Excavator. This piece of
equipment will include a 49 horsepower Kubota diesel Tier 4 engine, 1005 cubic feet per minute
(CFM) vacuum pump, 800 - gallon debris tank, 3,000 pounds per square inch (PSI) at 5.3 gallons
per minute (GPM) high pressure water system and two, 200- hundred gallon water tanks.
FUNDING:
The FY 2020 -2021 Stormwater Division budget includes funds for the purchase of a new Hydro -
Vac Excavator.
RECOMMENDATION:
Staff recommends approval to purchase a Ditch Witch HX50 Hydro -Vac Excavator from Ditch
Witch of Tulsa, Oklahoma, in the amount of $77,652.00, per the State of Oklahoma approved
contract #SW0193.
ATTACHMENTS:
Ditch Witch Hydro -Vac Quote
Image
■DitchWitch°
GRGUNUBRFAKING
September 3, 2020
Aufhodzed Mch WIM oaalar
Ditch Witch of Tulsa
4045 N Garnett Rd
Tulsa, OK 74116
(918)438 -1560
Fax: (918)438 -1564
Larry Escalanta
City of Owasso
Stormwater Division
Per your request please find below pricing on the new Ditch Witch HX50 Vacuum Excavation unit we
discussed:
Ditch Witch HX50
•
49 HP Kubota Diesel engine
•
Hydraulic Door
•
Insulated Engine Enclosure
•
Hydraulic Jack
•
Jib Boom
•
Trailer Tongue Toolbox
•
Traffic Cone Storage
•
400 Gallon fresh water
•
800 Gallon Spoils Tank
•
VT24- 24,000# GVWR Heavy Trailer
Total Sales price $77.652.00
Please feel free to call me with any questions.
Made in Perry, Oklahoma!
Thank you,
Andy Jordan
Ditch Witch of Tulsa
Statewide Contract Number- SW0193
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RM P.PIP • R6 Chaney, • Rc•, CP.Wty
TO: The Honorable Mayor and City Council
FROM: Roger Stevens
Public Works Director
SUBJECT: Resolution 2020 -18, Funding Agreement, East 76th Street North Railroad Crossing
Improvements and Budget Amendment
DATE: September 11, 2020
BACKGROUND:
In November 2019, staff and members of the Oklahoma Department of Transportation (ODOT)
Railroad Division met at the East 76th Street North Rail Crossing, just west of City Hall to discuss
future improvements. An ODOT inspection team graded the crossing as in poor condition and
were developing a plan for to improve the pavement surface, as well as, install railroad crossing
gate arms with flashing lights.
SCOPE OF WORK:
On June 1, 2020, the Oklahoma Transportation Commission authorized state apportioned
Federal -old funds to match City participating funds for Railroad Crossing Improvements in the
City of Owasso, designated as Federal -aid Project NHHP -272N (324) RR, JP # 34640(28) consisting
of improvements to railroad crossing as follows:
• Improve the crossing by adding cantilever mounted flashing light signals with gate arms
utilizing prediction circuitry
• A 64' full depth concrete surface
• 200' of 4' wide raised concrete median using 8" non - mountable curb
• Two R4 -7 merge right signs
• Two WI0 -1 railroad advanced warning signs
• Four sets of railroad advanced warning pavement markings, lane striping and stop bars
• Motor Vehicle traffic will be rerouted via Main Street, East 86th Street North and Memorial
Drive as necessary during construction.
PROPOSED AGREEMENT /RESOLUTION:
In July 2020, ODOT sent an agreement /resolution to the City of Owasso with a funding
breakdown for the project. The breakdown is based on the engineer's construction estimate
provided by ODOT. Federal Highway Administration (FHWA) railway funds will fund 90% of eligible
project costs for the flashing light signal crossing improvements, with a 10% local match.
Furthermore, FHWA will fund 90% and South Kansas and Oklahoma Railroad will fund the
remaining 10% of the repair to the street approach on each side of the crossing. The following
table is a breakdown of the proposed funding agreement:
East 76th Street North Railroad Crossing Improvements
Funding Agreement
Page 2 of 2
Project Segment
TOTAL
ODOT Portion
City of Owasso
SKO
Railroad
Signal Improvements
$327,180.00
$294,462.00
$32,718.00
Surface Improvements
$105,614.00
$95,052.60
$10,561.40
Total Project Cost
$432,794.00
$389,514.60
$32,718.00
$10,561.40
When originally proposed, the project was slated for July 2021, so funding for the City portion of
the project was not included in the FY 2020 -2021 budget. Given the importance of the project,
and that the accelerated project schedule makes the outside funding available for immediate
use, staff intends to propose moving forward using a budget amendment to cover the City's
portion.
FUNDING:
The FY 2020 -2021 Streets Division Budget did not include funding for the proposed improvements.
As a result, a carryover of funds from the FY 2019 -2020 Streets Division Fund is requested to fund
the agreement.
RECOMMENDATION:
Staff recommends approval of a budget amendment in the FY 2020 -2021 General Fund
increasing revenues and the appropriation for expenditures by $32,718.00 utilizing carryover FY
2019 -2020 Streets Division Funds.
Staff further recommends approval of Resolution 2020 -18, authorizing the Funding Agreement
between City of Owasso and Oklahoma Department of Transportation for the railroad crossing
improvements located at East 76th Street North and Atlanta Road.
ATTACHMENTS:
Resolution 2020 -18
Invoice
Site Map
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2020-18
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF, OWASSO, OKLAHOMA THAT:
The City of Owasso has agreed to participate in Federal -aid Project NHHP -272N (324) RR,
J/P No. 34640(28) (see Attachment "A" Project Agreement) for construction with Federal
participation described as follows:
West 2ND Street / East 76TH Street North in Owasso, Tulsa County improvements include the
following:
• Cantilever mounted flashing light signals with gate arms utilizing prediction
circuitry
• A 64' full depth concrete surface
• 200' of 4' wide raised concrete median using 8" non - mountable curb
• Two R4 -7 merge right signs
• Two W 10 -1 railroad advanced warning signs
• Four sets of railroad advanced warning pavement markings, lane striping and
stop bars
• Motor Vehicle traffic will be rerouted via Main Street, East 86TH Street North and
Memorial Drive as necessary during construction.
PASSED AND APPROVED this 15th day of September, 2020.
CITY OF OWASSO, TULSA COUNTY, OKLAHOMA
BE
ATTEST:
Bill Bush, Mayor
Juliann M. Stevens, City Clerk (Seal)
REVIEWED for form and legality:
Julie Lombardi, City Attorney
PROJECT AGREEMENT FOR
FEDERAL -AID RAILROAD PROJECT
NHHP- 272N(324)RR, JP #: 34640(28)
AT THE AT -GRADE CROSSING OF THE
SOUTH KANSAS & OKLAHOMA RAILROAD
AT WEST 2 ND AVENUE / EAST 76TH STREET NORTH IN OWASSO,
TULSA COUNTY, OKLAHOMA
DOT #: 008569V
BY AND BETWEEN THE CITY OF OWASSO,
TULSA COUNTY
Me]
THE OKLAHOMA DEPARTMENT OF TRANSPORTATION
AGREEMENT
This AGREEMENT, entered into the day and year last written below, by and
between the City of Owasso, Oklahoma, hereinafter referred to as the CITY, and the
Oklahoma Department of Transportation, hereinafter referred to as the DEPARTMENT,
for the following intents and purposes and subject to the following terms and conditions:
That the DEPARTMENT propose to make improvements to the railroad crossing
as directed by the Oklahoma Transportation Commission at their meeting of June 1, 2020
authorizing State apportioned Federal -aid funds and CITY funds for participation in the
project for Railroad Crossing Improvements in the City of Owasso, designated as Federal -
aid Project NHHP- 272N(324)RR, JP # 34640(28) consisting of improvements to railroad
crossing as follows:
West 2nd Street / East 76th Street North in Owasso, Tulsa County
improvements include the following:
• Cantilever mounted flashing light signals with gate arms utilizing prediction
circuitry
• A 64' full depth concrete surface
• 200' of 4' wide raised concrete median using 8" non - mountable curb
• Two R4 -7 merge right signs
• Two W10 -1 railroad advanced warning signs
• Four sets of railroad advanced warning pavement markings, lane striping
and stop bars
• Motor Vehicle traffic will be rerouted via Main Street, East 861 Street North
and Memorial Drive as necessary during construction.
The location and type of any proposed construction is to be as shown on the site plans
prepared by the DEPARTMENT and by reference made part of this AGREEMENT. Such
plans are to be in accordance with the Oklahoma Standard Specifications for Highway
Construction.
NOW, THEREFORE, the parties hereto mutually agree as follows:
The DEPARTMENT agrees to provide the Location Site plans. Design engineering
for this project will be provided by the RAILROAD. No change in plans or
specifications shall be made without written consent of the parties hereto.
Total cost of this project is estimated at FOUR HUNDRED THIRTY -TWO
THOUSAND SEVEN HUNDRED NINETY -FOUR DOLLARS AND NO CENTS
($432,794.00). It is agreed that this project will be financed as follows:
Signal Improvements
90% Federal -aid Railroad Highway Grade Crossing funds at TWO HUNDRED
NINETY -FOUR THOUSAND FOUR HUNDRED SIXTY -TWO DOLLARS AND NO
CENTS ($294,462.00),
10% matching City funds at THIRTY -TWO THOUSAND SEVEN HUNDRED
EIGHTEEN DOLLARS AND NO CENTS ($32,718.00) for the signal installation
costs,
Surface Improvements
• 90% Federal -aid Railroad Highway Grade Crossing funds at NINETY -FIVE
THOUSAND FIFTY -TWO DOLLARS AND SIXTY CENTS ($95,052.60),
10% matching Railroad Company funds at TEN THOUSAND FIVE HUNDRED
SIXTY -ONE DOLLARS AND FORTY CENTS ($10,561.40) for the surface
installation costs.
The estimated time for commencement of construction for this project is 12 months
from the date of issuance of the Oklahoma Department of Transportation work
order.
The CITY agrees that local funds shall be used to provide their obligations of 10%
of the Signal construction costs which shall be deposited with the DEPARTMENT
prior to issuance of a work order or the end of the current fiscal year, whichever
first occurs.
4. Upon approval of this AGREEMENT and the plans and specifications, by the
Federal Highway Administration, the RAILROAD shall install the improvements
designated as Federal -aid Project NHHP- 272N(324)RR, J/P No. 34640(28).
5. The CITY and DEPARTMENT agree that the final adjustments in the total cost will
be made upon the completion of this project.
Upon completion of the railroad crossing installations provided for herein, the CITY
shall, thereafter, at its own expense, maintain the advance warning signing and
striping.
It is understood and agreed that the railroad crossing installations specified
hereunder shall not be altered, removed, or cease to be operative without mutual
written consent of the DEPARTMENT and the CITY.
8. The CITY shall by resolution, duly authorize the execution of this AGREEMENT by
proper officials, and attach copies of such resolution.
IN WITNESS WHEREOF, the Deputy Director, pursuant to authority vested in them by
the State Transportation Commission, has here into subscribed their name as Deputy
Director of the Oklahoma Department of Transportation and the CITY has executed same
pursuant to authority prescribed bylaw. The official execution date for the CITY and the
DEPARTMENT contract is the latest signature on this page.
ATTEST
City Clerk, Juliann M. Stevens
Date (Seal)
CITY OF OWASSO, TULSA COUNTY,
OKLAHOMA
Mayor, Bill Bush
APPROVED AS TO FORM AND LEGALITY
City Attorney, Julie Lombardi
Date
OKLAHOMA DEPARTMENT OF TRANSPORTATION
RECOMMENDED
Rail Programs Division
APPROVED
Director of Capital Programs
REVIEWED AND APPROVED AS TO
FORM AND LEGALITY
Date ODOT General Counsel Date
Date
2
Deputy Director
Date
E 76 St N - Railroad Crossing Improvements
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Sub Title
08/31/2020
This map may represents a visual display of related geographic information. Data provided hereon is not guarantee of acutual field conditions. To be sure of complete accuracy, please conta", e
responsible staff for most up- to-date information_
OKLAHOMA DEPARTMENT OF TRANSPORTATION
INVOICE
Make Check PAYABLE, and MAIL TO: Oklahoma Department of Transportation
Comptroller Division
200 N.E. 21st Street
Oklahoma City, OK 73105 -3204
To: Roger Stevens, City Manager Location: West 2nd Avenue
City of Owasso
PO Box 180
AARDOT No. 008569V
Division Name: Rail Programs
Owasso, Ok 74055 -0180 Date: 7/2/20
Description - Explanation of Charge
Quantity
Price Each
Total
JP #: 34640(28), 10% city match for railroad signal
improvements at West 2nd Avenue in Owasso,
1
$32,718.00
$32,718.00
Tulsa County.
Accounting Use Only
Invoice Total
$32,718.00
/C0>
REAL people • RERL Chat=• REAL Community
TO: The Honorable Mayor and City Council
FROM: Linda Jones
Finance Director
SUBJECT: Special Efficiency Audit
DATE: September 11, 2020
BACKGROUND:
The City pays outside entities for electric, natural gas, and water. The City seeks to audit these
bills to ensure that we have been charged the correct rates for the past four years. We also
propose to check the bills for property not owned by the City, i.e. street lights, and to verify that
the street lights owned by the City are computed using the correct wattage.
Secondly, the proposed audit would verify that franchise taxes have been correctly calculated
and remitted to the City.
Finally, the audit would confirm that businesses located within City limits have been remitting
sales and use taxes to the State under the City's identification code so that the City receives
these tax payments. They specifically check newly incorporated areas to make sure that
remittances are correctly coded to the City and not just the County.
In compensation, TriStem would be paid 30% of revenue generated as a result of the audit
retroactively for the past four years and prospectively for the next twelve months.
ACTION TO DATE:
The City evaluated two proposals to do special audits of the following:
• Utility expenses, i.e. electric, gas, water
• Tax collections, franchise, sales, use taxes
RECOMMENDATION:
Staff recommends authorization to enter into a contract with TriStem, LTD of Robinson, Texas to
perform audits of utility expenses and fax collections for the past four years at a rate of 30% of
any savings recovered by the City over the four audited years, as well as, any implemented
utility savings as a result of the audit over the next twelve months.
ATTACHMENT:
TriStem Consulting Agreement
�s STEM
CONSULTING AGREEMENT
THIS AGREEMENT, entered into this day of, 20� by and
between Cl�y` Lf ii we.sr ?hereinafter referred to as CLIENT, and TRISTEM, LTD.,
hereinaft er referred too as TRISTEM or CONSULTANT, and covers the relationship of
CONSULTANT and CLIENT.
Utility Bill Audit
TRISTEM will conduct an audit of prior utility billing and payments to determine that amounts billed
by vendors have been accurate. TRISTEM will also determine if there are alternative rates or other
mechanisms that would result in savings for CLIENT's accounts. TRISTEM will notify CLIENT of
the results of the audit, will seek to obtain refunds from vendors for any past overbillings which have
occurred, and will work to implement all CLIENT approved savings measures. As a fee for these
services, CLIENT agrees to pay TRISTEM 30% of any refunds CLIENT receives from its utility
providers as a result of TRISTEM'S services or audit process, or any part thereof, plus 30% of any
approved and implemented savings (billing reductions) resulting from TRISTEM'S work for n period
of twelve (12) months beginning with the first month during which savings are realized.
Franchise Fee Audit
TRISTEM will conduct an audit of prior utility franchise fee payments made to the CLIENT to
determine that amounts paid by utility vendors have been accurate. TRISTEM will notify CLIENT of
the results of the audit, will seek to obtain refunds from utility vendors for any past underpayments
which have occurred, and will work to implement all franchise fee correction measures. As a fee for
these services, CLIENT agrees to pay TRISTEM 30% of any reimbursements CLIENT receives from
its utility providers as a result of TRISTEM'S services or audit process.
Consultant Fees
CONSULTANT'S fee is not due until CLIENT receives refunds and/or billing reductions from utility
vendor(s). CLIENT agrees to pay CONSULTANT'S fee within 30 days of receipt of TRISTEM's
invoice, whether refund is in the form of cash, credit to accounts, in -kind contributions or any other
form of payment or reimbursement. If future considerations are given in lieu of refunds, TRISTEM
will receive the same percentage of the value of the future considerations, as TRISTEM would have
received for refunds obtained.
CLIENT retains TRISTEM for audit services for (please check desired services):
Electric (including metered & unmetered accounts)
i/ Natural Gas
Water /Sewer
_ Waste
Telecommunications (includes local, long distance and cellular)
_7717ranchise Fees
Sales Taxes
Other US e_
AGREED AND ACCEPTED:
BY:
Signature Title
TRISTEM, LTD.
Signature Title
DA
TTEnn
CONSULTING AGREEMENT
ADDENDA
It is common for utility providers (especially power companies), to indulge in circumventing
TriStem s efforts to correct billing errors that might potentially result in refunds to TriStem
clients. History substantiates that utility providers will attempt to convince TriStem clients the can
get a "better deal" by consulting directly with the utility provider. In order to resolve these issues,
we have observed and learned the following truths, in our 41+ years of experience:
• Utility providers have spoken untruths to our clients about our services in order for the
utility provider to continue taking advantage of the customer through billing errors.
• Utility providers don'twant to admit they have made mistakes.
• Acceptance of our findings will result in refunds to our clients.
• Utility providers have been known to use many tricks and schemes to deviate from the truth,
in order to prove TriStem's findings are in error.
• It is in the best interest of the client for TriStem to negotiate directly with the utility provider
to resolve any relevant issues.
• The client hereby agrees to allow TriStem to act as its sole agent to negotiate with utility
providers.
• The client will avoid any discussion with the utility provider in regards to the TriStem audit.
AGREED AND ACCEPTED:
CLIENT:
BY:
Signature
DATE:
TRISTEM, LTD.
BY:
Title
Signature Title
ELECTRIC AND UTILITY PROVIDER BILLING AUDITS
635 N. Robinson Drive, Suite G • Robinson, TX 76706 • (254) 420 -1200 • 1 -000- 234 -7937 • FAX (254)300 -9029 • email: audit @tristem.com
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 08/29/2020
Department Payroll Expenses Total Expenses
105
Municipal Court
6,297.62
9,467.43
110
Managerial
22,191.91
31,050.82
120
Finance
20,840.14
31,602.20
130
Human Resources
9,279.03
13,786.39
160
Community Development
18,577.14
28,499.65
170
Engineering
19,558.59
29,929.97
175
Information Systems
17,701.34
26,510.13
181
Support Services
9,378.87
14,182.87
190
Cemetery
2,230.80
3,791.50
201
Police Grant Overtime
4,801.48
4,865.42
201
Police Overtime- Covid19
-
215
Central Dispatch
22,938.57
38,346.14
215
Central Dispatch - Covidl9
-
221
Animal Control
4,346.59
6,426.04
250
Fire Safer Grant
26,609.23
41,306.23
250
Fire Overtime - Covidl9
-
280
Emergency Preparedness
2,307.69
3,258.68
370
Stormwater /ROW Maint.
8,342.37
12,779.30
515
Park Maintenance
6,412.34
9,748.30
520
Culture /Recreation
9,874.54
16,291.13
550
Community - Senior Center
6,030.94
8,113.63
580
Historical Museum
745.60
838.06
710
Economic Development
4,598.31
6,968.96
General Fund Total
223,063.10
337,762.85
185 Garage Fund Total 17,620.51 24,577.42
255 Ambulance Fund Total 553.85 622.53
250 Fire Fund 37 Total 172,112.18 257,203.57
201 Police Fund 38 Total 182,715.57 274,565.38
300 Streets Fund 39 Total 18,112.31 30,659.83
370 Stormwater Fund 27 Total 3,242.19 4,602.31
150 Worker's Compensation Total 1,311.36 1,561.31
720 Strong Neighborhoods Total 4,734.69 6,663.11
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 9110120
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
VISION MEDICAL SERVICES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
50,162.53
588.61
25,549.11
48,136.74
124,436.99
6,998.10
6,889.60
3,418.42
17,306.12
254.00
3,377.63
3,631.63
145,374.74
CITY OF OWASSO
GENERAL FUND & HALF -PENNY SALES TAX
FISCAL YEAR 2020.2021
Budgetary Basis
Statement of Revenues & Expenditures
As of August 31, 2020
REVENUES:
Taxes
Licenses & permits
Intergovernmental
Charges for services
Fines & forfeits
Other
TOTAL REVENUES
EXPENDITURES:
Personal services
Materials & supplies
Other services
Capital outlay
Deferred Budget - Grant not awarded
TOTAL EXPENDITURES
REVENUES OVER EXPENDITURES
TRANSFERS IN (OUT):
Transfers in - Sales Tax
Transfers out
TOTAL TRANSFERS
NET INCOME (LOSS)
ENCUMBRANCES OUTSTANDING
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
MONTH
TO -DATE
$ 3,351,109
42,418
87,788
55,761
21,089
YEAR
TO -DATE
$ 6,719,865
63,046
222,567
118,773
52,435
18,002 29,564
$ 3,576,167 $ 7,206,250
$ (1,818,895) $ (3,618,721)
(96,984) (122,844)
(194,607) (499,434)
(53,460) (104,234)
BUDGET
$ 34,407,869
241,714
1,736,695
741,575
302,684
222,289
$ 37,652,826
$ (23,643,117)
(1,41 1,402)
(2,524,609)
(1,381,275)
PERCENT
OF BUDGET
19.53%
26.08%
12.82%
16.02%
17.32%
13.30%
19.14%
15.31%
8.70%
19.78%
7.55%
0.00%
$
(2,163,945)
$
(4,345,232)
$
(28,960,403)
15.00%
$
1,412,222
$
2,861,018
$
8,692,423
$
1,654,616
$
3,349,272
$
17,198,539
19.47%
(2,495,651)
(5,051,328)
(26,877,480)
18.79%
$
(841,035)
$
(1,702,056)
$
(9,678,941)
17.59%
$
571,187
$
1,158,962
$
(986,518)
$
(775,064)
9,937,081
9,937,081
$
10,320,978
$
8,950,563
Q: \Finance (120)\Accounting \Reports \fy21 \GF Financials
PUBLIC NOTICE `011111 1111
The following is a summary of relevant financial Information for Increment District Nqa�� ARK C�Ty 1111
City of Owasso, for the fiscal year indicated herein. The report is available for public insp�tivL',}`�'uni�ing A'�
business hours in the office of the City Clerk, 200 S. Main St., Ow
as o K 74(j F
_ SZ% _
Warren Lehr, Ca Ma ger
..........f' °
INCREMENT DISTRICT NO.], CITY OF OWASSO, FYE 2020 ANNUAL REPORT
115ait1
TIF #1 VALUES
Base Assessed Value $ 7,115,628.00
Increment Assessed Value $ 1,639,719.00
Total Assessed Base and Increment $ 8,755,347.00
Base Sales Tax $ _
Sales Tax Increment (Collected to Date) $ 220,211.02
Total Sales Tax Base and Increment $ 220,211.02
TIF #1 FINANCIAL REPORT AS OF JUNE 30, 20201
Fiscal Year to
Date Total to Date
TIF Related Revenues
Sales Tax Increment Collected
Ad Valorem Increment Collected
Interest Collected
TIF Related Expenditures
Land Acquisition and Development Financing Assistance
Public Infrastructure and Facilities Improvements
Project Implementation and Administration
Advancements Eligible for Reimbursementtt
Project Implementation and Administration
Interest and Financing Expenditures
Total Advancements Eligible for Reimbursementtt
Interest on Indebtednesst t t
Outstanding Debt Principal as of June 30, 2020
$
115,935.55
$
220,211.02
$
174,687.43
$
222,093.53
$
2,717.00
$
4,308.77
$
293,339.98
$
446,613.32
240,086.33
$ 1,800.00 $ 1,800.00
$ 201,81 $ 241,886.33
$ - $ 85,996.85
$ - $ 85,9955
nr if PRUJECT BUDGET EXPENDITURES AS OF JUNE 30, 2020
Total Remaining
Budget TIF #I Expenditures to But
Date dge
Land Acquisition and Development Financing Assistance $ 13.800,000 $ 240,086 $ 13,559,914
Public Infrastructure and Facilities Improvements
Project Administration
TOTAL
$
$
3,000,000
200,000
$
$
- $
1,800 $
310001000
198,200
$
17,000,000
$
241,886 $
16,758,114
Person in charge of project plan implementation: Warren Lehr
Interests Disclosed Pursuant to 62 O.S. § 857: NONE
t Amounts are unaudited and subject to adjustment and /or reclassiECalion
t t Advances of TIF - eligible costs from City General Fund may be reimbursed with future Increment revenues
t t t Interest on indebtedness paid directly from increment revenues.