HomeMy WebLinkAbout2002.01.08_OPWA MinutesOWASSO PUBLIC WORDS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, January 8, 2002
The Owasso Public Works Authority met in regular session on Tuesday, January 8, 2002 in the
Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 4, 2002.
ITEM l: CALL TO ORDER
Chairman Barnhouse called the meeting to order at 6:50 p.m.
ITEM 2: FLAG SALUTE
The flag salute was held during the City Council meeting preceding this meeting.
ITEM 3: ROLL CALL
PRESENT ABSENT
Mary Lou Barnhouse, Chair
Randy Brogdon, Vice Chair
Will Williams, Trustee
Rebecca Armstrong, Trustee
Michael Helm, Trustee
STAFF
Rodney J Ray, City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
A quorum was declared present.
ITEM 4: REQUEST APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of December 18, 2001 Regular Meeting.
B. Approval of Claims.
The consent agenda included minutes of the December 18, 2001 regular meeting, by reference
made a part hereto. Item B on the consent agenda included the following claims: (1) Owasso
Public Works Authority $153,251.02; (2) OPWA Capital Improvements $46,737.73; (3) OPWA
Sales Tax $135,173.16 (4) Payroll $39,130.52. Mr Brogdon moved, seconded by Mr Williams
to approve the consent agenda
AYE: Brogdon, Williams, Helm, Armstrong, Barnhouse
NAY: None
Motion carried 5-0.
Owasso Public Works Authority
January 8, 2002
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR TRUSTEE RATIFICATION OF AN ACTION TAKEN BY THE CITY
MANAGER WHEREIN A COMMITMENT WAS MADE FOR THE
EXPENDITURE OF FUNDS EXCEEDING THE MANAGER'S AUTHORITY
SUCH EXPENDITURE IN THE AMOUNT OF $17,000 TO TONTO
CONSTRUCTION, MUSKOGEE OK FOR THE PURPOSE OF MAKING
EMERGENCY REPAIRS TO THE SANTA FE LIFT STATION.
Mr Ray said that, during the evening on December 30, 2001, a complete system failure occurred
at the Santa Fe lift station. The failure caused the dry well to fill with wastewater, submerging
the electrical control system, instrumentation, pumps and motors. Public Works staff initiated an
action plan to install temporary pumping to divert wastewater around the lift station. That
bypass connection could not be made with city equipment. On December 31St local contractors
were contacted to obtain quotes to perform the work. Because of the holiday, only one
contractor was available to begin the work immediately. Th_c + _ity Manager authorized an
expenditure for the work to Tonto Cor.struct,3n, viuskogce, OK in the amount of $17,000. The
work included manpower and equipment to install the bypass connection and to drain the dry
well and secure the pump to prevent further flooding. Mr Williams moved, seconded by Mr
Brogdon, to declare that an emergency existed, waive the competitive bidding requirements, and
ratify the expense authorized by the Acting City Manager in the amount of $17,000 to Tonto
Construction, Muskogee, OK for the purpose of making emergency repairs to the Santa Fe Lift
Station.
AYE: Williams, Brogdon, Helm, Armstrong, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOUEST
FOR TRUSTEE ACTION TO APPROVE THE EXPENDITURE OF $12 700 TO L
& L CONSTRUCTION INC, MUSKOGEE OK FOR THE REPAIR OF THE
SANTA FE LIFT STATIONz SUCH EXPENDITURE DUE TO AN
UNANTICIPATED BREAKDOWN OF THE FACILITY.
Mr Roberts presented the item. In addition to the emergency repairs made to the Santa Fe Lift
Station as enumerated in Item 5 above, permanent repairs were needed. It was determined that
the entire electrical control center was damaged beyond repair and would need to be replaced,
and staff began soliciting quotes to restore the electrical system. Only one of the contractors was
able to provide an immediate quote. L & L Construction Inc, Jenks, OK provided a quote in the
amount of $12,700 for a new control center installed above ground and a high-level alarm
system. Also included is restoration of the I I0-volt electrical service in the dry well. OPWA
cash reserves will be used to fund these repairs, and a supplemental appropriation will be
requested after all repairs are completed. Mr Cates pointed out that the memorandum in the
agenda packet indicates that L & L Construction is located in Muskogee, It was detennined that
they are actually located in Jenks. Mr Brogdon moved, seconded by Mr Helm, that an
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Owasso Public Works Authority
January 8, 2002
emergency be declared to exist, that competitive bidding requirements be waived, and that the
Trustees authorize the expenditure of $12,700 to L & L Construction Inc, Jenks, OK for the
purchase and installation of a new electrical control center, a high level alarm system, and
restoration of the existing 110-volt electrical service at the Santa Fe Lift Station.
AYE: Brogdon, Helm, Williams, Armstrong, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 7: REPORT FROM OPWA MANAGER
No report.
ITEM 8: REPORT FROM OPWA ATTORNEY.
No report.
ITEM 9: NEW BUSINESS.
None.
ITEM 10: ADJOURNMENT
Mr Helm moved, seconded by Mr Williamsto adjourn.
AYE: Helm, Williams, Armstrong, Brogdon, Barnhouse
NAY: None
Motion carried 5-0, and the meeting was adjourned at 7:00 p.m.
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Marc Boutwell_ Aut ority Secretary
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Mary Log Barnhouse, Chair