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2020.09.28_Sales Tax Oversight Committee Agenda
PUBLIC NOTICE OF THE MEETING OF THE OWASSO SALES TAX OVERSIGHT COMMITTEE City Hall, Community Room 200 S Main, Owasso, OK MONDAY, SEPTEMBER 28, 2020 - 6:30 PM AGENDA RECEIVED 1. Call to Order - Steve Mowery, Chair SEP 2 il 2W 2. Roll Call - Juliann Stevens, City Clerk City Clerk's Office 3. Consideration and action relating to the minutes of the September 23, 2019, regular meeting Steve Mowery, Chair- Attachment 4. Discussion of Capital Improvement Projects Status Report - Attachment Roger Stevens Chris Garrett S. Discussion of Financial Reports - Attachments Linda Jones A. Capital Improvements Fund (Third Penny dedicated sales tax) B. Vision for Owasso Fund (55 /100ths dedicated sales tax) 6. Consideration and action relating to Project Completion Reports - Attachments Steve Mowery, Chair A. HWY 169 East and West Service Roads - North 137th East Avenue B. Redbud Festival Park C. Public Safety Operations and Training Complex (Fire Station No. 4) D. Public Safety Vehicle - Aerial Platform Truck (Fire Station No. 4) E. Public Safety Vehicle - Wildland Vehicle (Fire Station No. 4) F. Owasso Police Department Headquarters Renovation Project G. Land Purchase - 11301 North Mingo Road and 10000 East 1 16th Street North 7. Consideration and action relating to the Progress Reports for Public Distribution - Attachments Steve Mowery, Chair A. Capital Improvements Fund Reports #75 and #76 (Third Penny dedicated sales tax) B. Vision for Owasso Fund Reports #5 and #6 (55 /100ths dedicated sales tax) 8. Report from City Manager 9. New Business 10. Adjournment Notice of the Public Meeting filed in the office of the City Clerk on December 13, 2019, and the Agenda posted at City Hall, 200 South Main Street on Thursday, September.2,4, 2020 at 12:00 pm. M. Stevens, City The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone (918)- 376 -1502 or by email to Istaveni ftityofowasso.com OWASSO SALES TAX OVERSIGHT COMMITTEE MINUTES OF REGULAR MEETING Monday, September 23, 2019 The Owasso Sales Tax Oversight Committee met in regular session on Monday, September 23, 2019, at City Hall, 200 South Main Street, per the Meeting Notice filed in the Office of the City Clerk on December 14, 2018, and the Agenda posted at City Hall, 200 South Main Street, at 5:00 PM on Wednesday, September 18, 2019. Call to Order In the absence of the Chair and Vice Chair, Juliann Stevens, City Clerk, called the meeting to order at 6:35 pm. Brian Dugan moved, seconded by Trey Thee, to appoint Brian Dugan as Temporary Chair. AYE: Dugan, Hutchings, Kennedy, Prince, Reeves, Thee, Roberts, Westerman NAY: None ABSTAIN: None Motion carried: 8 -0 2. Roll Call Present Scott Reeves Justin Prince Trey Thee Matthew Roberts Don Hutchings Brian Dugan Angela Kennedy Mike Westerman Staff: Warren Lehr, City Manager Chris Garrett, Assistant City Manager Roger Stevens, Public Works Director Absent Jonna Chase Steve Mowery Danny Ewing Cyndi Knoten Brandon Miller Ed Wagner Eric Nantois Jennifer Newman, Deputy Finance Director Juliann Stevens, City Clerk 3. Consideration and action relating to the minutes of the March 25, 2019, meeting Brian Dugan, Temporary Chair, presented the item. Don Hutchings moved, seconded by Trey Thee, to approve the minutes as presented. AYE: Dugan, Hutchings, Kennedy, Prince, Reeves, Thee, Roberts, Westerman NAY: None ABSTAIN: None Motion carried: 8 -0 4. Presentation of the City Council Resolution 2019 -06 and identifying new projects eligible for funding from the Capital Improvements Fund Jennifer Newman presented the item and discussion was held. 5. Discussion of the Project Status Report Roger Stevens and Chris Garrett presented status reports on current projects receiving either Capital Improvement Funds or Vision for Owasso Funds. Discussion was held. 6. Presentation and discussion of Financial Reports A. Capital Improvements Fund (Third penny dedicated sales tax) B. Vision for Owasso Fund (55/100 dedicated sales tax) Jennifer Newman presented each financial report and discussion as held. Owasso Sales Tax Oversight Committee September 23, 2019 Page 2 Consideration and action relating to Project Completion Reports A. Public Safety Vehicle- FY 2018 Police Vehicles B. HWY 169 East and West Service Roads -North 135th East Avenue C. FY 2018 Street Rehabilitation Program Brian Dugan, Temporary Chair, presented the item. Scott Reeves moved, seconded by Justin Prince, to approve each report, as presented. AYE: Dugan, Hutchings, Kennedy, Prince, Reeves, Thee, Roberts, Westerman NAY: None ABSTAIN: None Motion carried: 8 -0 8. Consideration and action relating to the Progress Reports for Public Distribution A. Capital Improvements Fund Report #74 (Third penny dedicated sales tax) B. Vision for Owasso Fund Report #4 (55 /100 dedicated sales tax) Brian Dugan, Temporary Chair, presented each item. Don Hutchings moved, seconded by Trey Thee, to approve each report, as presented. AYE: Dugan, Hutchings, Kennedy, Prince, Reeves, Thee, Roberts, Westerman NAY: None ABSTAIN: None Motion carried 8 -0. 9. Report from City Manager Warren Lehr commented on the City's complete street concept, the investment in Fire Station #4, and the history of the Vision for Owasso sales tax. 10. New Business None 11. Adjournment Trey Thee moved, seconded by Don Hutchings, to adjourn the meeting. AYE: Dugan, Hutchings, Kennedy, Prince, Reeves, Thee, Roberts, Westerman NAY: None ABSTAIN: None Motion carried: 8 -0 and the meeting adjourned at 7:35 pm. Juliann M. Stevens, City Clerk CAPITAL IMPROVEMENT PROJECTS STATUS REPORT September 28, 2020 PUBLIC WORKS DEPARTMENT: East 76th Street North Widening (from HWY 169 to North 1291h East Avenue) - In 2010, federal funding was awarded for the engineering, right -of -way and utility relocation phase. In 2011, federal funding was awarded for the construction phase. - In February 2016, Oklahoma Department of Transportation (ODOT) and Federal Highway Administration approved the environmental document. - Right -of -way and easement acquisition is complete. - The City Council approved the supplemental agreement with ODOT for financing the construction phase during their September 17, 2019, meeting. - Private utility relocation is complete. - On December 2, 2019, ODOT approved the construction contract with Crossland Heavy Construction. Construction commenced in February 2020, with completion scheduled to occur in April 2021. Contractor continues working on the remaining section of the eastbound lanes. The west end overlay has been installed and final concrete pavement will be installed from North 117th East Avenue to the HWY 169 Service Road in the next week or so. In addition, the contractor is removing the existing (old west bound) roadway in order to establish grade and roadway base for the concrete lanes. Garnett Road Widenina (from East 96th Street North to East 106th Street North - In November 2012, the City Council approved an engineering agreement with Dewberry. Engineering design is complete. - In November 2013, federal funds were awarded through the Surface Transportation Program. ODOT approved the environmental document in June 2015. The Federal Highway Administration (FHWA) approved the document in July 2015. - Right -of -way and easement acquisition is complete. Private utility relocation is complete. - In April 2019, ODOT received two bids on the project with the low bidder exceeding the engineering estimate by $1.2 million. All bids were rejected and ODOT re -bid the project. - On September 3, 2019, ODOT approved the construction contract with Becco Construction. Construction commenced in February 2020, with completion expected in May 2021. - Waterline relocation continues on the 24" supply line running adjacent to Garnett Road. - Stormwater improvements continue along Garnett Road and offsite drainage to the west toward Honey Creek. - The sanitary sewer line crossing North Garnett Road, north of the Bailey Medical Center entrance, has been installed. An additional line near East 101st Place North will be replaced with a larger line to overcome grade issues. - A new bridge structure is expected to be completed by the end of September. - Asphalt pavement is expected to begin next week on the west lanes, followed by concrete pavement placement from East 101st Place North to approximately East 105th Street North. Garnett Road Widening (East 106th Street North to East 116th Street North) - In March 2016, the City Council approved an engineering agreement with McClelland Consulting Engineers. Engineering design is approximately 99% complete. - Right -of -way and easement acquisition continues with one parcel still delayed in federal court. Upon the acquisition of right -of -way and necessary easements, utility relocation will begin; followed by construction. • HWY 169 East and West Service Road Improvements - North 1371h East Avenue - A request to approve the Project Completion Report is included on the September 28, 2020 agenda. East 106th Street North and North 1291h East Avenue Intersection Improvements - Engineering design is approximately 60% complete. - ODOT commenced with the environmental study in November 2019, and completed such in August 2020. East 106th Street North and North 145th East Avenue Intersection Improvements - In January 2016, the City Council approved an engineering agreement with Poe and Associates. Engineering design is complete. - Right -of -way and easement acquisition is complete. - Private utility relocation is complete. - On August 18, 2020, City Council approved the roadway construction contract with Diversified Civil Contractors, I.I.C. Roadway construction is anticipated to commence in October 2020, with completion by March 2021. East 116th Street North and North 129th East Avenue Intersection Imorovements - November 2014, funding for the construction phase of this project was approved tc receive federal funds in the amount of $2,186,000. This "matching grant' is 80% ODOT funding, 10% Tulsa County funding and 10% City funding. - January 2016, the environmental study was approval by Federal Highway Administration. - Right -of -way and easement acquisition is complete. - Private utility relocation is complete. - On April 6, 2020, ODOT approved the roadway construction contract with Crossland Heavy Construction. Roadway construction commenced in June 2020, with completion scheduled for January 2021. Contractor is currently installing stormwater infrastructure. In addition, several sections of lanes have been installed. • FY 2019 Street Rehabilitation Project - A request to approve the Project Completion Report will be included on the March 22, 2021 agenda. • FY 2020 Street Rehabilitation Project - On September 1, 2020, City Council approved the roadway construction contract with Gradeline Construction. Construction is anticipated to commence in October 2020, with completion by August 2021. • Central Park / Lakeridae Stormwater Improvements - In July 2015, the City Council approved an engineering agreement Meshek and Associates. - United States Army Corp of Engineers (USACE) completed public meeting requirements for the construction permit. - Private utility relocation is complete. - Staff anticipates bid advertisement in October 2020, with proposed bid award in November 2020. Construction is expected to commence in January 2021, with completion by January April 2021. Rayola / Tributary 5A Stormwater Improvements - Engineering design commenced in March 2019, with completion in August 2019. - Construction commenced in February 2020, with completion in May 2020. A request to approve the Project Completion Report will be included on the March 22, 2021 agenda. South Sports Park Regional Detention Facility - In July 2015, the City Council approved an engineering agreement Meshek and Associates. Engineering design is complete. In February 2019, the USACE issued a permit to construct. - Construction commenced in January 2020, with completion expected in December 2020. The mitigation project is nearly complete. Dirt work and block wall construction continues in the mitigation cells. - In addition, the main detention pond outlet structure is now under construction. RECREATION AND CULTURE DEPARTMENT: Elm Creek Park Renovation - On November 20, 2012, the City Council awarded an agreement to Impact Engineering and Planning, PLC, of Owasso. The park master plan and architectural design for the pavilions and bathrooms is complete. Engineering design is complete. - Renovation will be divided into two (2) phases. The first phase will consist of bank stabilization. Construction is expected to commence in September 2020, with completion by January 2021. - The second phase will include playground and parking lot improvements and pavilion construction. Construction is expected to begin in October 2020, and completion by January 2021. • Redbud Festival Park - A request to approve the Project Completion Report is included on the September 28, 2020 agenda. FIRE DEPARTMENT: • Public Safety Operations and Training Complex (Fire Station No. 4) - A request to approve the Project Completion Report is included on the September 28, 2020 agenda. PUBLIC SAFETY VEHICLES: • Fire A request to approve the Project Completion Report for the Wildland Vehicle and the Aerial Platform Truck is included on the September 28, 2020 agenda. • Fire FY 2020 - On September 15, 2020, City Council approved the purchase of a new fire pumper truck and associated equipment. • Police FY 2019 - A request to approve the Project Completion Report will be included on the March 22, 2021 agenda. • Police FY 2020 - A request to approve the Project Completion Report will be included on the March 22, 2021 agenda. POLICE SERVICES DEPARTMENT: • Main Police Station - A request to approve the Project Completion Report is included on the September 28, 2020 agenda. LAND AQUISITION: • Land Purchase - 11301 North Mingo Road and 10000 East 116th Street North - A request to approve the Project Completion Report is included on the September 28, 2020 agenda. SUPPORT SERVICES DEPARTMENT: Vehicle Maintenance Facility - On November 6, 2012, the City Council approved an agreement with Matrix Architects, Engineers, Planners, Incorporated, for professional architecture and engineering services. - The Facility Design phase is complete. However, surveying and civil engineering work will need to be completed when a final decision is made about the site location. Consideration is being given to combining the building needs of several departments onto one site. VISION for OWASSO PROJECTS STATUS REPORT September 28, 2020 EAST 96TH STREET NORTH From approximately North 119th East Avenue to North 1291h East Avenue - In November 2016, staff solicited qualifications from local engineering firms. - On March 23, 2017, staff met with ODOT representatives to discuss the scope of work. - In May 2017, the City Council approved an agreement to perform a study and provide conceptual plans. The Engineering study and conceptual plans are complete. - In August 2018, City Council approved an engineering agreement with BKL to design the roadway improvements. Engineering design is approximately 90% complete. - Right -of -way and easement acquisition began February 2020, with completion anticipated in February 2021; followed by utility relocation. EAST 116TH STREET NORTH From approximately North 129th East Avenue to HWY 169 - On March 21, 2017, the City Council approved an engineering agreement with WP Moore. Engineering design is complete. - Right -of -way and easement acquisition is complete. - Private utility relocation is complete. - On March 3, 2020, the City Council approved a construction contract with Crossland Heavy Construction. Construction commenced in May 2020, with completion expected in February 2021. Contractor has continued with concrete paving the westbound lanes from North 135th East Avenue to North 129th East Avenue. Recently, contract moved to traffic to the concrete lanes, which will allow the contract to begin work on the eastbound lanes. From Garnett Road Intersection to North 129th East Avenue - On January 3, 2017, the City Council approved an engineering agreement with Guy Engineering. Engineering design is 90% complete. - Right -of -way and easement acquisition commenced in January 2018, and completed in July 2020. - Utility relocation commenced in August 2020, with completion anticipated by August 2021; followed by roadway construction. From Minao Intersection to Garnett Road - On December 6, 2016, the City Council approved an engineering agreement with Garver, LLC. Engineering Design is approximately 95% complete. - Right -of -way and easement acquisition commenced in April 2018, and completed in July 2020. - Utility relocation will commence once the private utility companies complete the work from Garnett Road to North 129th East Avenue. City of Owasso Third -Penny Sales Tax Collections Capital Improvements Fund Restricted Use (Budgetary Basis) As of June 30, 2020 The Council has supported using $1 million of Capital Improvement (CIP) funding for street repair Debt issued to fund capital projects: 2008 Sales Tax Revenue Note - $7,680,000 matured 12/01/2018 2016 Sales Tax Revenue Note - $21,265,000 matures 12/01/2026 2017 Revenue Anticipation Note - $7,000,000 matures 11/08/2024 2018 Sales Tax Revenue Note - $9,800,000 matures 6/1/2028 2020 Sales Tax Revenue Note - $12,000,000 matures 6/1/2032 Debt Service payments Available for Estimated Percent 2008 2016 2018 2020 Development Interest & Capital Available for Fiscal Year of Third Penny Revenue Revenue Revenue Revenue Agreement Trustee & Other Improvements Street Rehab Eligible Capital Ending Increase Sales Tax Note Note Note Note Debt Other Fees Revenue Funding Annual Cost- Projects 06130/11 1.57. $5,842,981 $5,443,476 $0 $0 $73,806 $1,585 $327,283 $236,038 $91,245 06/30/12 4.6% 6,114,336 4,839,355 - - 6,000 3,289 1,272,270 587,485 684,785 06/30/13 4.5% 6,389,477 3,537,977 - 8,047 5,313 2,848,765 11000,000 1,848,765 06/30/14 9.7% 7,007,617 2,812,974 - 839,322 7,035 655 3,348,940 11000,000 2,348,940 06/30/15 8.1% 7,575,820 1,577,586 839,322 1,010 8,119 5,166,021 1,000,000 4,166,021 06/30/16 7.07. 8,104,869 1,199,734 - 839,322 1,000 9,932 6,074,745 1,000,000 5,074,745 06/30/17 -0.6% 8,056,549 1,195,841 304,817 839,322 1,000 12,109 5,727,678 11000,000 4,727,678 06/30/18 2.9% 8,288,407 1,196,010 1,031,031 23,923 839,321 3,500 8,161 5,202,784 1,000,000 4,202,784 06/30/19 4.1% 8,627,581 495,200 1,685,062 776,855 839,321 9,214 618,082 5,440,012 1,000,000 4,440,012 06/30/20 3.2% 8,900,791 2,793,659 1,142,245 96,036 - 4,500 47,279 4,911,631 1,000,000 3,911,631 06/30/21 2.0% 9,078,807 - 1,804,179 1,146,210 1,150,648 - 10,100 5,000 3,972,670 1,000,000 2,972,670 06/30/22 2.0% 9,260,383 - 2,805,727 1,145,380 1,148,296 - 10,100 5,000 4,155,880 1,000,000 3,155,880 06/30/23 2.0% 9,445,591 - 2,806,305 1,143,920 1,146,549 - 10,100 5,000 4.343,717 1,000,000 3,343,717 06130124 2.0% 9,634,503 - 2,805,914 1,146,620 1,145,413 - 10,100 5,000 4,531,456 1,000,000 3,531,456 06130125 2.09 9,827,193 - 2,809,504 1,143,620 1,144,860 - 10,100 5,000 4,724,109 1,000,000 3,724,109 06/30/26 2.0% 10,023,737 - 2,812,075 1,144,850 1,141,887 - 10,100 5,000 4,919,825 1,000,000 3,919,825 06/30/27 2.0% 10,224,211 - 1,185,863 1,140,310 1,140,515 10,100 51000 6,752,424 1,000,000 5,752,424 06/29/28 2.09 10,428,696 1,467,984 1,138,715 10,100 5,000 7,816,897 1,000,000 6,816,897 06/29/29 2.0% 10,637,270 1,138,472 5,000 9,503,798 1,000,000 8,503,798 06129130 2.0% 10,850,015 1,135,769 5,000 9,719,246 1,000,000 8,719,246 The Council has supported using $1 million of Capital Improvement (CIP) funding for street repair Debt issued to fund capital projects: 2008 Sales Tax Revenue Note - $7,680,000 matured 12/01/2018 2016 Sales Tax Revenue Note - $21,265,000 matures 12/01/2026 2017 Revenue Anticipation Note - $7,000,000 matures 11/08/2024 2018 Sales Tax Revenue Note - $9,800,000 matures 6/1/2028 2020 Sales Tax Revenue Note - $12,000,000 matures 6/1/2032 City of Owasso Third -Penny Sales Tax Projects Capital Improvements Fund Project Status Summary Report As of June 30, 2020 Resolution Project Description Total Project Cost Estimate Outside Funding- Owasso Funding From 1% Sales Tax Project Budget Life -to -Date Through FY21 Expended FY2020 Expended Project to Date Contracted a Encumbered Percent Expended 2010 -73 76 Street Widening $70,245,780 $5,482,000 $4,763,780 $4,763,780 $3,467,675 $4,139,018 $0 87% 2012 -04 Garnett Widening, 96 to 106 12,931,888 3,200,000 9,731.888 9,731,888 1,755,015 9.306,723 277,336 96% 2015 -17 96 /1451ntersection 4,713,800 - 4,713,800 - - 0% 2015 -17 Garnett Widening, 106 to 116 8,079.480 - 8,079,480 6,357,071 246,751 1,348,930 10,717 17% 2009.01 Highway 169 Service Roads - 106 & 137 1,666,384 - 1,666,384 1,666,384 124,942 1,666,384 - 100% •' 2076 -23 106 /129 Intersection 31650,000 2. 625,000 1,025,000 913,900 67,865 118,416 65,484 12% 2015 -17 106/145 Intersection 4,594,695 - 4,594,695 4,594,695 150,896 1,158,283 16,413 25% 2014.05 116 /129 Intersection 3,905,290 2,882,500 1,022,790 1,022,790 485,809 1,022,790 - 100% 2017 -15 Sheet Improvement FY 2019 2,125,945 921,828 1,204,117 1,204,117 1,204,117 1,204,117 - 100% 2017 -15 Street Improvement FY 2020 1,776,811 800,000 976,811 974,713 - - 0% 2017 -15 Street Improvement FY 2021 11800.000 800,000 1,000,000 1,000,000 - - - 0% 2016 -10 Central Park/Lakeridge Stormwater lmpr. 7,508,166 210,960 1,297.206 1,297,206 101,114 125,787 109,479 10% 2016 -10 Rayolo/Tributory 5A Stormwater 3,500,000 3,500,000 167,032 716,576 148,831 2,400 4% 2016 -10 South Sports Park Regional Detention 4,704,763 1.051,750 3,653,013 3,653,013 1,718,917 1,792,709 1,831,647 49% 2012 -04 Elm Creek Park Improvements 1,287,426 720,000 567,426 567,426 - 67,426 - 12% 2019 -13 5K Head Healthy Trail 323,200 23,200 300,000 300,000 - - 07. 2019 -13 Funtastic Island Renovation Project 1,200,000 1,200,000 1,200,000 - - 07. 2017 -15 Redbud (Festival) Park 2,S76,883 2,420,433 156,450 156,450 149,716 156,450 - 1007. •" 2016.16 Fire Station 84 17,611,776 724,311 16,887,465 16,887,465 570.016 16,827,102 - 100 %" 2017 -05 Public Safety Vehicles.-Fire FY17 Aerial Platform Truck 1,347.800 - 1,347,800 1,385,521 1,589 1,347,800 - 100% " 2017 -05 Public Safety Vehicles.-Fire FY17 Wlldland Vehicle 100,745 - 700,745 100,745 - 100,745 - 100% " 2017 -05 Public Safety Vehicles• -Fke FY21 Pumper Truck 780,000 - 780,000 780.000 2017 -05 Public Safety Vehlcles--Police FY19 230,491 - 230,491 228.284 - 2,206 - 230,491 - 0% 100% •• 2017 -05 Public Safety Vehicles--Pollce FY20 177,507 - 177.507 294,394 177,507 177,507 72,615 100% •• 2017.05 Public Safety Vehicles -- Police FY21 288,000 - 288.000 288,000 - - 0% 2012 -04 Main Police Station 4,798,966 - 4,798.966 4,845,599 107,052 4,798,966 1007. 2019 -06 Land Purchase 116 & Mingo 1,504,589 - 1,504,589 1,504,589 1,504.174 1,504,174 - 1007. •• 2012 -04 Vehicle Maintenance Facility 2,350,000 - 2,350,000 165.001 - 160,718 - 7% 2017 -15 Fiber Installation 150,000 - 150,000 150,000 - - 0% Totals for Current Eligible Projects $99,930.385 $21,861,982 $78,068,403 66,200,062 $11.951,937 $47,403,367 $2,386,085 61% Future Funding Requirements: Funded Life -to -Date Through FY21 66,200,062 Portion to be funded In future years from 1% sales tax 511.868341 Sales tax funding available annually offer debt and $1 million street rehabilitation $3.438,790 Number of years (beyond FY27 needed to fund current eligible projects 3.5 Future Priority Projects - -1 2009 -01 Highway 169 Service Roads . E 66th St N/E 126th St N •Addifional Project funding will be provided by other resources such as ODOT and Tulsa County --Project completed CITY OF OWASSO CAPITAL IMPROVEMENTS FUND FY20 EXPENDITURES FOR THE PERIOD JULY 2019 THRU JUNE 2020 Date Vendor Description 76 Street Widening 12,888 09/18/19 ODOT SUPPLEMENTAL FUNDING AGREEMENT 10/10/19 EAGLE ENVIRONMENTAL ENVIRONMENTAL SURVEY 10/10/19 BAPTISTVILLAGE ROWACQUISITION 12/31/19 DOERNER, SAUNDERS CONDEMNATION 01/16/20 DOERNER, SAUNDERS CONDEMNATION 01/16/20 BRENT ELECTRIC UTILITY RELOCATION 02/26/20 DOERNER, SAUNDERS POSTAGE CHARGE 02/26/20 MESHEK & ASSOCIATES ROWACQUISITION 07/03/20 ODOT REIMBURSEMENT 2,000 76 Street Widening Garnett Widening, 96 to 106 482,329 07/17/19 ODOT SUPPLEMENTAL FUNDING AGREEMENT 10/10/19 EAGLE ENVIRONMENTAL ENVIRONMENTAL SURVEY 10/30/19 OKLAHOMA NATURAL GAS UTILITY RELOCATION 06/30/20 DEWBERRY ENGINEERING ENGINEERING SERVICES Garnett Widening, 96 to 106 Garnett Widening, 106 to 116 08/28/19 DOERNER, SAUNDERS LEGAL SERVICES 09/25/19 DOERNER, SAUNDERS LEGAL SERVICES 10/30/19 DOERNER, SAUNDERS LEGAL SERVICES 11/26/19 DOERNER, SAUNDERS LEGALSERVICES 11/26/19 DISPUTE RESOLUTION MEDIATION 12/04/19 ROBERT & PETRA DODD ROWACQUISITION 12112/19 NICHOLE MYERS LLC DEPOSITION 12/19/19 SAMUEL E. ORR ROW ACQUISITION 01/16/20 TULSA COUNTY CLERK DEED 02/26/20 DOERN ER, SAUNDERS LEGAL SERVICES 03/12/20 JOHN STORY DORSET III DODD CONDEMNATION 04/01/20 DOERNER, SAUNDERS CONDEMNATION 04/29/20 DOERNER, SAUNDERS LEGAL FEES 05/27/20 DOERNER, SAUNDERS LEGAL FEES 06/10/20 DISPUTE RESOLUTION MEDIATION 06/30/20 DOERNER, SAUNDERS DODD CONDEMNATION Garnett Widening, 106 to 116 Svc Road Improv, 106th to 116th /137th 07/12/19 GRADELINE CONSTRUCTION CONSTRUCTION SERVICES 07/31/19 GRADELINE CONSTRUCTION CONSTRUCTION SERVICES 08/15/19 GRADELINE CONSTRUCTION CONSTRUCTION SERVICES 09/04/19 GRADELINE CONSTRUCTION CONSTRUCTION SERVICES Svc Road Improv, 306th to 116th /137th 106th /129th Intersection 07/31/19 GARVER ENGINEERING SERVICES 09/12/19 GARVER ENGINEERING SERVICES 10/10/19 GARVER ENGINEERING SERVICES 05/27/20 GARVER ENGINEERING SERVICES 06/30/20 GARVER ENGINEERING SERVICES 07/29/20 GARVER ENGINEERING SERVICES 106th /129th Intersection 106th /145th Interstection 04/01/20 POE, LTD ENGINEERING SERVICES 06/30/20 OKLAHOMA NATURAL GAS UTILITY RELOCATION 106th /145th Interstection 116th /129th Interstection 10/10/19 EAGLE ENVIRONMENTAL ENVIRONMENTAL SURVEY 11/13/19 DUVALL ELECTRIC ELECTRICAL INSTALLATION 01/22/20 ODOT PROJECT AGREEMENT 116th/129th Interstection Amount 3,569,751 2,000 15,825 10,269 945 2,238 1 7,500 (140,853) Expenditure Total by Project $ 3,467,675 1,357,453 1,800 393,592 2,170 1,755,015 6,459 7,919 8,388 5,274 925 46,000 445 142,028 110 4,153 6,950 2,351 1,836 3,456 1,638 8,820 246,751 19,191 12,888 22,577 70,286 124,942 740 29,830 18,912 3,454 2,870 12,058 67,865 4,050 146,846 150,896 2,000 1,480 482,329 485,809 CITY OF OWASSO CAPITAL IMPROVEMENTS FUND FY20 EXPENDITURES FOR THE PERIOD JULY 2019 THRU JUNE 2020 Expenditure Date Vendor Description Amount Total by Proiect Street Rehabilitation FY2019 02/12/20 GRADELINE CONSTRUCTION CONSTRUCTION SERVICES $ 51,035 02/26/20 GRADELINE CONSTRUCTION CONSTRUCTION SERVICES 117,773 03/12/20 GRADELINE CONSTRUCTION CONSTRUCTION SERVICES 238,206 04/01/20 GRADELINE CONSTRUCTION CONSTRUCTION SERVICES 79,269 04/15/20 GRADELINE CONSTRUCTION CONSTRUCTION SERVICES 60,360 04/29/20 GRADELINE CONSTRUCTION CONSTRUCTION SERVICES 280,606 05/13/20 GRADELINE CONSTRUCTION CONSTRUCTION SERVICES 43,792 06/10/20 GRADELINE CONSTRUCTION CONSTRUCTION SERVICES 96,064 06/29/20 ROGERS COUNTY DISTRICT INTERLOCAL AGREEMENT 137,594 07/14/20 GRADELINE CONSTRUCTION CONSTRUCTION SERVICES 99,418 Street Rehabilitation FY2029 1,204,117 Lakeridge /Central Park 09/19/19 BENCHMARKSURVEY SURVEYING SERVICES 3,300 11/21/19 MESHEK & ASSOCIATES PROFESSIONAL SERVICES 3,443 12/12/19 MESHEK & ASSOCIATES PROFESSIONAL SERVICES 1,731 01/22/20 OKLAHOMA NATURAL GAS UTILITY RELOCATION 72,095 02/12/20 MESHEK & ASSOCIATES PROFESSIONAL SERVICES 1,536 02/26/20 DOERNER, SAUNDERS LEGAL FEES 378 03/12/20 MESHEK & ASSOCIATES PROFESSIONAL SERVICES 1,547 03/12/20 MESHEK & ASSOCIATES PROFESSIONAL SERVICES 1,380 05/13/20 MESHEK & ASSOCIATES PROFESSIONAL SERVICES 15,705 Lakeridge /Central Park 101,114 Rayola/Tributary SA Stormwater 08/15/19 MESHEK &ASSOCIATES ENGINEERING SERVICES 1,485 11/26/19 TULSA WORLD CITY POSTINGS 66 01/16/20 TULSA COUNTY CLERK DEED 24 03/31/20 NATIVE PLAINS EXCAVATING CONSTRUCTION SERVICES 77,675 05/06/20 NATIVE PLAINS EXCAVATING CONSTRUCTION SERVICES 24,566 06/10/20 MESHEK & ASSOCIATES ENGINEERING SERVICES 12,760 Rayola/Tributary SA Stormwater 116,576 Sports Park Detention Pond 10/10/19 MESHEK & ASSOCIATES ENGINEERING SERVICES 608 10/10/19 TULSA WORLD PUBLICATION 74 10/22/19 EAGLE ENVIRONMENTAL ENVIRONMENTAL SURVEY 1,800 11/21/19 MESHEK & ASSOCIATES ENGINEERING SERVICES 3,272 01/31/20 CHEROKEE BUILDERS CONSTRUCTION SERVICES 111,901 02/26/20 CHEROKEE BUILDERS CONSTRUCTION SERVICES 160,279 03/12/20 MESHEK & ASSOCIATES ENGINEERING SERVICES 826 03/31/20 CHEROKEE BUILDERS CONSTRUCTION SERVICES 171,168 04/29/20 CHEROKEE BUILDERS CONSTRUCTION SERVICES 218,327 05/27/20 CHEROKEE BUILDERS CONSTRUCTION SERVICES 318,533 06/30/20 CHEROKEE BUILDERS CONSTRUCTION SERVICES 616,387 07/29/20 CHEROKEE BUILDERS CONSTRUCTION SERVICES 115,744 Sports Park Detention Pond 1,718,917 Redbud (Festival) Park 08/29/19 CECCORPORATION REDBUD PARK FEES 465 09/25/19 CEC CORPORATION REDBUD PARK FEES 775 09/30/19 BUILDERS UNLIMITED CONSTRUCTION SERVICES 106,505 02/12/20 BUILDERS UNLIMITED CONSTRUCTION SERVICES 41,971 Redbud (Festival) Park 149,716 CITY OF OWASSO CAPITAL IMPROVEMENTS FUND FY20 EXPENDITURES FOR THE PERIOD JULY 2019 THRU JUNE 2020 Expenditure Date Vendor Description Amount Total by Proiect Fire Station #4 07/31/19 INTERIOR LANDSCAPES FURNITURE $ 1,910 07/31/19 JAHNKE & SONS FIRE LINING SYSTEM 59,755 08/21/19 UUNE EQUIPMENT 3,062 08/21/19 FIRE SERVICES MATERIALS 1,075 08/21/19 LOWES SUPPLIES 221 08/21/19 AMAZON CLOCK 55 08/21/19 NORTHERN SAFETY EQUIPMENT 4,159 09/12/19 AMAZON SIGNAGE 13 09/12/19 INTERIOR LANDSCAPES FURNITURE 902 10/09/19 AMAZON SUPPLIES 14 10/30/19 WILLIAMS SPURGEON PROFESSIONAL SERVICES 2,097 11/08/19 METRO FIRE PROTECTION TRAINING CENTER 7,735 12/04/19 FIREBLASTGLOBAL FIRE PROPS 476,074 01/30/20 ATLAS BROADBAND FIBER INSTALLATION 5,462 01/31/20 TECHSICO ENTERPRISES FIBER INSTALLATION 7,483 Fire Station #4 570,016 Public Safety Vehicles - Fire 07/29/19 WS DARLEY EQUIPMENT 15 07/31/19 AMAZON EQUIPMENT 88 08/14/19 ULINE EQUIPMENT 57 09/12/19 BROCO BLADES 367 09/12/19 HOME DEPOT EQUIPMENT 1,062 Public Safety Vehicles - Fire 1,589 Public Safety Vehicles - Police 07/31/19 TINTSHOP WINDOWTINTING 75 08/15/19 JIM GLOVER VEHICLE 23,767 08/15/19 JIM GLOVER VEHICLE 23,767 08/15/19 JIM GLOVER VEHICLE 31,721 09/25/19 TINTSHOP WINDOWTINTING 465 09/25/19 JOHN VANCE MOTOR VEHICLE 29,199 09/25/19 PULSE TECH RADARS 1,163 10/08/19 KA -COMM VEHICLE 33,957 10/09/19 MEEKS VEHICLE UPFITTING 550 10/30/19 TINTSHOP WINDOWTINTING 195 11/25/19 MAGNETIC MIC VEHICLE EQUIPMENT 253 11/25/19 ULTIMATE VEHICLE SOLUTIONS VEHICLE UPFITTING 315 11/26/19 MEEKS VEHICLE UPFITTING 2,650 12/31/19 ULTIMATE VEHICLE SOLUTIONS VEHICLE UPFITTING 5,238 01/16/20 AMAZON VEHICLE EQUIPMENT 190 02/11/20 AMAZON REFUND (106) 02/26/20 SALTUS TECHNOLOGY DIGITAL PRINTERS & SCANNERS 8,000 03/12/20 UVS VEHICLE UPFITTING 4,373 04/13/20 UVS VEHICLE EQUIPMENT 9,604 04/13/20 TINTSHOP WINDOWTINTING 75 04/13/20 REALTRUCK VEHICLE EQUIPMENT 1,100 04/28/20 UVS VEHICLE EQUIPMENT 1,367 05/14/20 EZSTAK VEHICLE EQUIPMENT 1,643 06/08/20 TINTSHOP WINDOWTINTING 75 06/10/20 UVS VEHICLE EQUIPMENT 77 Public Safety Vehicles - Police 179,714 Main Police Station 08/28/19 GROUND ZERO ROOFING ROOF 53,625 11/26/19 GROUND ZERO ROOFING ROOF 17,875 02/27/20 CHARLES JASON WAUGH A/V EQUIPMENT 4,970 05/13/20 NABHOLZ CONSTRUCTION CONSTRUCTION SERVICES 30,582 Main Police Station 107,052 Date Vendor Facilities Land 03/25/20 INVESTORS TITLE 07/03/20 INVESTORS TITLE CITY OF OWASSO CAPITAL IMPROVEMENTS FUND FY20 EXPENDITURES FOR THE PERIOD JULY 2019 THRU JUNE 2020 Description LAND PURCHASE LAND PURCHASE Facilities Land Total Expended July 2019 thru June 2020 Expenditure Amount Total by Proiect $ 1,504,589 (415) 1,504,174 $ 11,951,938 City of Owasso 55/100 Sales Tax Collections Vision For Owasso Fund Restricted Use (Budgetary Basis) As of June 30, 2020 Fiscal Year Percent of Investment Estimated Ending Increase .55 Sales Tax Income Total Revenue 06/30/17* -0.6% $ 1,414,194 $ 739 $ 1,414,933 06/30/18 2.9% 4,552,760 18,322 4,571,082 06130119 4.17. 4,739,772 106,578 4,846,350 06130120 3.2% 4,894,445 132,865 5,027,311 06130121 2.07. 4,993,344 135,523 5,128,867 06130122 2.00% 5,093,211 138,233 5,231,444 06130123 2.0% 5,195,075 140,998 5,336,073 06130124 ** 2.0% 3,532,651 143,818 3,676,469 $ 34,415,453 $ 817,076 $ 35,232,528 *Partial year due to mid -year initiation of tax. * *Partial year estimate due to mid -year expiration of tax. City of Owasso 55/100 Sales Tax Vision For Owasso Fund Project Status Summary Report As of June 30, 2020 Owasso Project Budget YTD $ 5,600,000 $ Percent of Total Project Outside Funding L'rfe -to -Date Expended Expended Encumbered Project Election Project Cost Estimate Funding* Requirement Through FY21 FY20 Project to Date FY20 Contracted 4/5/2016 96 Street from 119 to 129 $ 5,600,000 $ 5,600,000 $ 2,640,506 $ 225,998 $ 702,094 $ 74,037 13.9% 4/5/2016 116 Street from 129 to HWY 169 10,737,313 10,737,313 10,737,313 1,120,855 1,514,619 4,040,233 51.7% 4/5/2016 116 Street from Garnett to 129 7,500,000 7,500,000 4,420,817 424,498 1,859,648 98,128 26.1% 4/5/2016 116 Street from Mingo to Garnett 10,500,000 10,500,000 4,009,908 658,905 1,141,643 368,026 14.4% 4/5/2016 116 /Garnett Intersection Improvement 3,000,000 3,000,000 5,654,549 1,353,541 1,385,977 241,007 54.2% 0 Totals for Vision Projects $ 37,337,313 $ - $37,337,313 $ 27,463,092 $ 3,783,798 $ 6,603,981 $ 4,821,431 17.77. Date Vendor 96 Street from 119 to 129 08/15/19 BKL INCORPORATED 09/12/19 BKL INCORPORATED 10/10/19 BKL INCORPORATED 12/12/19 BKL INCORPORATED 01/30/20 BKL INCORPORATED 02/12/20 BKL INCORPORATED 02/12/20 LEMKE LAND SURVEYING 02/26/20 WALTON PROPERTY 05/13/20 BKL INCORPORATED 05/13/20 MESHEK & ASSOCIATES 06/10/20 BKL INCORPORATED 07/16/20 BKL INCORPORATED 116 Street from 129 to H WY 169 08/28/19 WALTER P MOORE 02/12/20 WALTER P MOORE 02/12/20 TULSA COUNTY CLERK 04/01/20 BH MEDIA HOLDINGS 04/01/20 SEVEN C'S ENTERPRISES 06/10/20 WALTER P MOORE 06/10/20 CROSSLAND HEAVY CONTRACTORS 06/30/20 VVEC 07/15/20 CROSSLAND HEAVY CONTRACTORS 116 Stree'' 08/21/19 10/08/19 10/10/19 12/04/19 12/12/19 12/12/19 12/18/19 12/18/19 01/16/20 01/16/20 02/05/20 04/15/20 04/08/20 05/13/20 06/10/20 07/16/20 07/22/20 08/26/20 from Garnett to 129 ROBERT S SHARPLE TULSA COUNTY CLERK JAMES J BROOKS ROGER & CONNIE PRICE SEVEN C'S ENTERPRISES TULSA COUNTY CLERK KIMBERLY DAWN RUTHERFORC KEVIN FRANKLIN TULSA COUNTY CLERK GUY ENGINEERING BALE OF HAY LLC GUY ENGINEERING FIRESIDE BAPTIST CHURCH TULSA COUNTY CLERK GUYENGINEERING GUY ENGINEERING PRADEEP NAROTA SEVEN C'S ENTERPRISES CITY OF OWASSO 55 /100 SALES TAX VISION FUND FY20 EXPENDITURES F0RTHE PERIOD JULY 2019 THRU JUNE 2020 Description Amount Total By Project ENGINEERING SERVICES $ ENGINEERING SERVICES ENGINEERING SERVICES ENGINEERING SERVICES ENGINEERING SERVICES ENGINEERING SERVICES SURVEYING PROPERTY APPRAISALS ENGINEERING SERVICES ROW ACQUISITION ENGINEERING SERVICES ENGINEERING SERVICES 96 Street from 119 to 129 ENGINEERING DESIGN ENGINEERING DESIGN FILING FEE PUBLICATION CONSULTING SERVICES ENGINEERING SERVICES CONSTRUCTION SERVICES UTILITY RELOCATION CONSTRUCTION SERVICES 116 Street from 129 to HWY 169 ROW ACQUISITION FILING FEES ROW ACQUISITION ROW ACQUISITION ROW CONSULTING SERVICES FILING FEES ROW ACQUISITION ROW ACQUISITION DEED ENGINEERING SERVICES ROW ACQUISITION ENGINEERING SERVICES RIGHT -OF -WAY ACQUISITION FILING FEES ENGINEERING SERVICES ENGINEERING SERVICES ROW ACQUISITION CONSULTING SERVICES 116 Street from Garnett to 129 13,270 33,043 33,021 48,999 40,182 4,004 7,100 13,200 4,695 22,500 4,971 1,014 7,086 13,548 44 74 1,500 1,950 401,160 12,788 682,705 26,329 60 43,997 59,823 6,850 52 25,000 25,000 66 4,700 63,385 1,128 110,000 46 5,350 3,802 46,654 2,257 $ 225,998 1,120,855 424,498 Date 116 Street from Mingo to Garnett 07/03/19 ROLAND & JANELL KRILEY 07/31/19 SEVEN C'S ENTERPRISES 08/07/19 LOWE, LEWIS DEAN 08/15/19 CORNERSTONE CENTER 09/12/19 BENCHMARK SURVEY 09/12/19 TULSA COUNTY CLERK 09/12/19 MICHELLE & WILLIAM HEATH 09/25/19 BEACON HILL CHURCH 10/08/19 TULSA COUNTY CLERK 12/12/19 SEVEN C'S ENTERPRISES 12/12/19 TULSA COUNTY CLERK 12/12/19 SOUTH KANSAS & OK RAILROAD 01/20/20 INA MAE HOWARD 02/12/20 TULSA COUNTY CLERK 03/12/20 MARTIN Z HANNA 04/01/20 TULSA COUNTY CLERK 04/15/20 TULSA COUNTY CLERK 04/22/20 JANROL HOLDINGS LLC 04/15/20 GARVER 05/13/20 TULSA COUNTY CLERK 05/13/20 GARVER 05/27/20 GLENN W BACKHUS 06/03/20 DALE WESLEY BAKER 06/17/20 JOY ANN BIGGS 06/30/20 GARVER 07/15/20 TULSA COUNTY CLERK 08/26/20 SEVEN C'S ENTERPRISES 116 Street & Garnett Intersection Improv 07/11/19 DAVID C ROBERSON 07/31/19 SEVEN C'S ENTERPRISES 12/12/19 SEVEN C'S ENTERPRISES 01/22/20 SHIRLEY POYNER 02/26/20 DISCOVERY BIBLE CHURCH 04/15/20 TULSA COUNTY CLERK 06/16/20 THERON MARTIN 07/15/20 TULSA COUNTY CLERK 07/23/20 DOERNER, SAUNDERS 07/23/20 TULSA COUNTY CLERK 07/23/20 TULSA COUNTY CLERK 08/26/20 SEVEN C'S ENTERPRISES CITY OF OWASSO 55 /100 SALES TAX VISION FUND FY20 EXPENDITURES FOR THE PERIOD JULY 2019 THRU JUNE 2020 Description ROW ACQUISITION $ ROW CONSULTING SERVICES ROW ACQUISITION ROW ACQUISITION SURVEY FILING FEES ROW ACQUISITION ROW ACQUISITION FILING FEES ROW CONSULTING SERVICES FILING FEES RAILROAD IMPROVEMENTS ROW ACQUISITION FILING FEES RIGHT -OF -WAY ACQUISITION FILING FEE FILING FEE RIGHT -OF -WAY ACQUISITION ENGINEERING SERVICES FILING FEE ENGINEERING SERVICES RIGHT-OF-WAY ACQUISITION RIGHT -OF -WAY ACQUISITION RIGHT -OF -WAY ACQUISITION ENGINEERING SERVICES FILING FEE CONSULTING SERVICES 116 Street from Mingo to Garnett APPRAISAL SERVICES ROW CONSULTING SERVICES ROW CONSULTING SERVICES ROW ACQUISITION ROW ACQUISITION FILING FEE RIGHT -OF -WAY ACQUISITION FILING FEE LEGAL FEES CONDEMNATION CONDEMNATION CONSULTING SERVICES 316 Street & Garnett Intersection Improv Total Expended July 2019 thru June 2020 Amount 52,454 4,500 183,233 5,436 225 168 8,800 18,770 15 4,500 44 107,481 37,725 22 9,596 154 112 113,722 2,036 22 2,849 7,125 60,417 27,769 2,419 274 9,036 2,500 5,625 6,750 109,219 339,301 88 29,168 24 1,809 411,300 446,300 1,458 Total By Project $ 658,905 1,353,541 $ 3,783,797 PROJECT COMPLETION REPORT PROJECT: HWY 169 and East Service Road - North 137th East Avenue Service Road Realignment Project DATE PROJECT WAS INITIATED: February 7, 2017 DATE PROJECT WAS COMPLETED: September 3, 2019 STAFF COMMENTS: The project consisted of realigning the service road and improving the intersection with turn lanes and traffic signals. In February 2017, the City Council awarded an engineering agreement to Crafton, Tull, & Associates, Inc. The engineering design included the North 137 East Avenue Realignment Project as well as North 135th East Avenue Service Road Extension. Engineering design was completed in September 2018. In December 2018, the City Council awarded the construction contract to Grade Line Construction in the amount of $1,146,541.90. On September 3, 2019, the City Council accepted the completed project for a total contract price of $1,116,528.70 resulting in an underrun of $30,013.20. Total project costs including right -of -way acquisition, utility relocations, engineering design fees, and construction was $1,666,383.70. Roger Stevens, Public Works Director Approved this 28th day of September, 2020. Steve Mowery, Chair PROJECT COMPLETION REPORT PROJECT: Redbud Festival Park DATE PROJECT WAS INITIATED: November 17, 2015 DATE PROJECT WAS COMPLETED: March 3, 2020 STAFF COMMENTS: On April 17, 2018, City Council approved a contract with Builder's Unlimited, Inc. of Tulsa, Oklahoma, in the amount of $2,260,741 for construction of the festival park. Seven (7) change orders were executed during the project, increasing the original contract price by $206,822, for a revised contract amount of $2,467,563. Within the contract provisions, liquidated damages of $1000 per day were deducted from the amount owed to Builder's Unlimited, Inc. until such time as substantial completion of the project was reached. Builder's Unlimited requested 160 days be added to the contract completion date in exchange for $160,000 of project additions. The contract completion date was changed from February 15, 2019, to July 25, 2019. On December 11, 2019, Builder's Unlimited received substantial completion notice resulting in 136 days of liquidated damages. Final inspection was completed on January 15, 2020. On March 3, 2020, City Council accepted the final project. The contracted project amount of $2,467,563 was reduced by $136,000 (liquidated damages) for a final cost of $2,331,563. Of the final project costs, $156,450.37 was used from the Capital Improvements Fund towards this project. Larry Langford, Recreation and Culture Approved this 28th day of September, 2020. Steve Mowery, Chair PROJECT COMPLETION REPORT PROJECT: Public Safety Operations and Training Complex (Fire Station No. 4) DATE PROJECT WAS INITIATED: March 15, 2016 DATE PROJECT WAS COMPLETED: December 2, 2019 STAFF COMMENTS: Included in FY 2016 -2017 Budget, the Capital Improvements Fund allowed for the expenditure of $16,912,441.00 for Fire Station No. 4. The Station is located at 11933 East 1 16th Street North and provides fire and EMS response to the northern areas of the City. In addition, the complex provides a Police sub - station and an area for an additional Public Works sand and salt storage facility. The Public Safety Training Center ensures delivery of a training program that supports current operations and enhances professional development for the City's Emergency Services, Fire, EMS, Police, and Public Works. On March 15, 2016, the City Council approved a contract with Williams Spurgeon Kuhl and Freshnock Architects, Inc. (WSKF) of Kansas City, Missouri, for architectural design and engineering services for the project's Master Plan. On August 15, 2017, City Council approved a construction contract with Timberlake Construction, Incorporated. Other project components, not included in the construction contract, completed by City Staff include: radio tower, telephones, security cameras, American Electric Power (AEP) relocates, Furniture Fixtures & Equipment, computers, Washington County Rural District waterline relocates, SCBA breathing air compressor, burn room lining systems, and liquefied petroleum gas (LPG) fire training props. On December 2, 2019, City Council accepted the Public Safety Operations and Training Complex (Fire Station No. 4) and the Live Fire Training Props. Final construction cost for this project was $16,827,102.00 David Hurst, Fire Chief Approved this 28th day of September, 2020. Steve Mowery, Chair PROJECT COMPLETION REPORT PROJECT: Station No. 4 Aerial Platform Truck DATE PROJECT WAS INITIATED: June 9, 2017 DATE PROJECT WAS COMPLETED: August 30, 2019 STAFF COMMENTS: Included in FY 2017 -2018 Budget, the Capital Improvements Fund allowed for the expenditure of $1,380,000.00 for the Aerial Platform purchase. This new aerial platform truck, housed at Fire Station No. 4, is the primary fire response apparatus for Fire Station No. 4. On June 9, 2017, the purchase of the aerial platform truck was authorized by City Council. The truck was ordered from Pierce Manufacturing utilizing the Houston Galveston Area Council (HGAC) Buy Program. In 2018, staff took delivery of the aerial platform truck and began upfitting with operational equipment utilizing fire department staff and fire suppression vendors. In August of 2019, the upfitting was completed and the apparatus placed into full service operating out of Fire Station No. 4. Final construction cost for this project was $1,347,799.69. David Hurst, Fire Chief Approved this 28th day of September 2020. Steve Mowery, Chair PROJECT COMPLETION REPORT PROJECT: Fire Station No. 4 Wildland Vehicle DATE PROJECT WAS INITIATED: October 6, 2017 DATE PROJECT WAS COMPLETED: February 26, 2019 STAFF COMMENTS: Included in FY 2017 -2018 Budget, the Capital Improvements Fund allowed for the expenditure of $105,000.00 for the new wildland vehicle purchase. This vehicle, housed at Fire Station No. 4, is the primary wildland response apparatus for Fire Station No. 4. On October 6, 2017, the purchase of this new wildland vehicle was authorized by City Council. The chassis was ordered from a state vendor utilizing State of Oklahoma contract pricing. In 2018, staff took delivery of the vehicle chassis and began upfitting to a wildland vehicle utilizing fire department staff and area vendors. In February of 2019, the upfitting was complete. Final construction cost for this project was $100,745.08. David Hurst, Fire Chief Approved this 28'" Day of September, 2020. Steve Mowery, Chair PROJECT COMPLETION REPORT PROJECT: Owasso Police Department Headquarters Renovation Project DATE PROJECT WAS INITIATED: December 6, 2016 DATE PROJECT WAS COMPLETED: April 21, 2020 STAFF COMMENTS: On December 6, 2016, the City Council approved an engineering agreement with Police Facility Design Group. The City Council awarded construction bids in February 2018, and assigned them to Nabholz Construction Corporation for management of the project. Construction was initiated in March 2018, on the complete renovation and expansion of the Owasso Police Headquarters Facility. The project reached substantial completion with the final architect and city staff punch - list review in March 2019. Minor issues with the security control and camera systems caused some delay in accepting the project, but the issues were resolved. On April 21, 2020, the Owasso City Council accepted the final project. Due to unused contingency funds and unconsumed contractor general requirements, the final contract amount was $4,798,966.00, an underrun of $34,823.00. Deputy Chief Jason Woodruff, Police Department Approved this 28t" day of September, 2020. Steve Mowery, Chair PROJECT COMPLETION REPORT PROJECT: Land Purchase - 11301 North Mingo Road and 10000 East 1 16th Street North DATE PROJECT WAS INITIATED: April 16, 2019 DATE PROJECT WAS COMPLETED: March 26, 2020 STAFF COMMENTS: On March 5, 2019, the City Council approved Resolution 2019 -06, amending the list of capital improvements projects to include a land purchase at 11301 North Mingo Road and 10000 East l 16th Street North. On April 16, 2019, City Council approved the purchase of 62.55 acres, in the amount of $1,500,000.00. Land acquisition fees were added in the amount of $4,589.00 for a total amount of $1,504,174.00. The property closed on March 26, 2020. This land will be the future site for a new Public Works, Support Services and Parks Facility. Roger Stevens, Public Works Director Approved this 28th day of September, 2020. Steve Mowery, Chair City of Owasso Third -Penny Sales Tax Projects Capital Improvements Fund Progress Report #75 Dated 2 -28 -20 Owasso Cost Expended Project Resolution Estimate to Date 76 Street Widening 2010 -13 $ 4,763,780 $ 4,279,871 Garnett Widening, 96 to 106 2012 -04 9,731,888 9,304,553 Garnett Widening, 106 to 116 2015 -17 8,079,480 1,323,879 Highway 169 Service Roads - 106 & 137 2009 -01 1,666,384 1,666,384 96/145 Intersection 2015 -17 4,713,800 106/129 Intersection 2016 -23 1,025,000 100,034 106 /145 Intersection 2015 -17 4,594,695 1,007,386 116/129 Intersection 2014 -05 1,022,790 1,022,790 Street Improvement FY 2019 2017 -15 1,202,019 168,808 Street Improvement FY 2020 2017 -15 976,811 - Central Park /Lakeridge Stormwater Impr. 2016 -10 1,297,206 107,156 Rayola /Tributary 5A Stormwater 2016 -10 3.500,000 33,830 South Sports Park Regional Detention 2016 -10 3,653,013 351,724 Elm Creek Park Improvements 2012 -04 500,000 67,426 5K Heart Healthy Trail 2019 -13 300,000 - Funtastic Island Renovation Project 2019 -13 1,200,000 - Redbud (Festival) Park 2017 -15 166,281 166,281 Fire Station #4 2016 -16 16,887,465 16,827,102 Public Safety Vehicles - -Fire Aerial Platform Truck 2017 -05 100,745 100,745 Public Safety Vehicles- -Fire Wildland Vehicle 2017 -05 1,347,800 1,347,800 Public Safety Vehicles — Police FYI 2017 -05 228,284 228,284 Public Safety Vehicles — Police FY20 2017 -05 294,395 161,399 Main Police Station 2012 -04 4,845,599 4,768,384 Land Purchase 116 & Mingo 2019 -06 1,500,000 - Vehicle Maintenance Facility 2012 -04 2,350,000 160,718 Fiber Installation 2017 -15 150,000 - Total $ 76,097,435 $ 43,194,554 utility Design ROW Relocation Bid Construction Legend: I -In Progress X N Pomplete ompleted; pending ODDT audit and final invoicing 00 - -- 0 © ©0- ©©©©0 Legend: I -In Progress X N Pomplete ompleted; pending ODDT audit and final invoicing City of Owasso Third -Penny Sales Tax Projects Capital Improvements Fund Progress Report #76 Dated 6 -30 -20 Owasso Cost Expended Project Project Resolution Estimate to Date - Complete N -Not Applicable P 76 Street Widening 2010 -13 $ 4,763,780 $ 4,139,018 Garnett Widening, 96 to 106 2012 -04 9,731,888 9,306,723 96/145 Intersection 2015 -17 4,713,800 - Garnett Widening, 106 to 116 2015 -17 8,079,480 1,348,930 Highway 169 Service Roads - 106 & 137 2009 -01 1,666,384 1,666,384 106 /129 Intersection 2016 -23 1,025,000 118,416 106 /145 Intersection 2015 -17 4,594,695 1,158,283 116 /129 Intersection 2014 -05 1,022,790 1,022,790 Street Improvement FY 2019 2017 -15 1,204,117 1,204,117 Street Improvement FY 2020 2017 -15 976,811 - Street Improvement FY 2021 2017 -15 1,000,000 - Central Park /Lakeridge Stormwater Impr. 2016 -10 1,297,206 125,787 Raycla/Tributary 5A Stormwater 2016 -10 3,500,000 148,831 South Sports Park Regional Detention 2016 -10 3,653,013 1,792,709 Elm Creek Park Improvements 2012 -04 567,426 67,426 5K Heart Healthy Trail 2019 -13 300,000 - Funtostic Island Renovation Project 2019 -13 1,200,000 - Redbud (Festival) Park 2017 -15 156,450 156,450 Fire Station #4 2016 -16 16,887,465 16,827,102 Public Safety Vehicles - -Fire FYI Aerial Platform Truck 2017 -05 1,347,800 1,347,800 Public Safety Vehicles —Fire FYI Wildland Vehicle 2017 -05 100,745 100,745 Public Safety Vehicles - -Fire FY21 Pumper Truck 2017 -05 780,000 - Public Safety Vehicles — Police FYI 2017 -05 230,491 230,491 Public Safety Vehicles -- Police FY20 2017 -05 177,507 177,507 Public Safety Vehicles-- Police FY21 2017 -05 288,000 - Main Police Station 2012 -04 4,798,966 4,798,966 Land Purchase 116 & Mingo 2019 -06 1,504,589 1,504,174 Vehicle Maintenance Facility 2012 -04 2,350,000 160,718 Fiber Installation 2017 -15 150,000 - Total $ 78,068,403 $ 47,403,367 Utility Design ROW Relocation Bid Construction Legend: I -In Progress X - Complete N -Not Applicable P Completed; pending ODOT audit and final invoicing 000 ©o 00 - -- Legend: I -In Progress X - Complete N -Not Applicable P Completed; pending ODOT audit and final invoicing Progress Report #76 Dated 6 -30 -20 Completed Capital Improvement Projects $ 69,774,477 Completion Completed Projects Expended Approval Computerization $ 624,481 01/23/06 TCC /TTC Land 3,076,475 02/02/09 Quality of Life Initiative 118,710 07/25/11 Police Cars 125,000 07/22/13 Public Safely Vehicles -- Police FYI 394,542 09/23/19 Fire Station #2 Remodel 248,468 07/28/08 New Fire Station #3 2,199,155 02/02/09 Fire Engine 550,000 03/28/16 Radio Equipment Upgrades Project 2,968,762 09/24/18 SCBA Compressor Grant 19,677 03/25/19 76 Street Utility Relocation 43,382 03/25/19 76 /Main Intersection 1,014,124 03/25/19 86 Street, Main - Memorial 2,679,183 09/25/17 86 & Main Intersection ROW 303,625 07/24/04 96 & 129 E Ave Intersection 1,747,745 01/23/06 96 & Hwy 169 Interchange 1,349,964 01/23/06 Garnett Widening (86 to 96) 5,601,858 01/22/07 96 Str Widening (Garnett to Owasso Mkt) 4,929,552 01/22/07 Intersection Engr. Prelim 100,000 07/23/07 86th & Mingo Intersection 896,165 07/28/08 Main Street Redevelopment 29,384 07/27/09 86th Street Widening 3,319,241 01/25/10 96th /129th Infrastructure Improvements 160,574 07/28/14 106 /Garnett Intersection 1,741,720 09/24/18 116 (Hwy 20)/140 Signalization 87,159 09/25/17 129th EAve Widening 8,620,898 01/25/10 Highway 169 Service Roads - 106 & 135 2,627,499 09/23119 TTC /TCC Access Road 1,559,679 07/25/11 Street ImprovementsFY2007 807,746 01/21/08 Street Improvements FY2008 1,210,046 07/27/09 Street Improvements FY2009 937,633 07/25/11 Street Improvements FY2010 236,038 07/25/11 Street Rehabilitation FY 2012 390,385 01/28/13 Street Rehabilitation FY 2013 1,281,006 01127/14 Street Rehabilitation FY 2014 892,621 07/27/15 Street Rehabilitation FY 2015 961,933 03/28/16 Street Rehabilitation FY 2016 1,032,538 09/25/17 Street Rehabilitation FY 2017 1,183,103 03/25/19 Street Rehabilitation FY 2018 671,973 09/23/19 Transportation Master Plan 185,963 03/28/16 Brookfield Crossing Stormwater Impr. 634,343 09/24/18 Garrett Creek /Morrow Pl. Sewer 2,215,714 09/24/18 Silvercreek Drainage 877,049 01/22/07 YMCA Pool 1,000,000 01/22/07 Sports Park Expansion through FY07 2,062,418 01/21/08 Sports Park Baseball Field # 1 488,429 07/27/09 Sport Park FY 2009 Waterline 22,253 07126110 Sports Park Restroom 155,821 07/23/12 Sports Park FY 2013 - Baseball 4 -plex 541,223 07/22/13 Golf Course Equipment Purchase 124,752 01/27/14 New City Hall 4,724,468 09/25/17 Completed Capital Improvement Projects $ 69,774,477 City of Owasso 551100 Sales Tax Vision For Owasso Fund Progress Report #5 Dated 2 -28 -20 Legend: I Owasso Cost Expended utility Election Project Estimate Project to Date Design ROW Relocation Bid Construction 4/5/2016 96 Street from 119 to 129 $ 5,600,000 $ 668,914 1 1 4/5/2016 116 Street from 129 to HWY 169 5,300,000 _ 414,443 1 X X I 4/5/2016 116 Street from Garnett to 129 7,500,000 1,690,411 1 X 4/5/2016 116 Street from Mingo to Garnett 10,500,000 906,111 1 1 4/5/2016 116 /Garnett Intersection Improvement 3,000,000 495,831 1 1 Total $31,900,000 $ 4,175,709 Legend: I -In Progress X - Complete N -Not Applicable P Completed; pending ODOT audit and final invoicing Election 4/5/2016 96 Street from 119 to 129 4/5/2016 116 Street from 129 to HWY 169 4/5/2016 116 Street from Garnett to 129 4/5/2016 116 Street from Mingo to Garnett 4/5/2016 116 /Garnett Intersection Improvement Total City of Owasso 55/100 Sales Tax Vision For Owasso Fund Progress Report #6 Dated 6 -30 -20 Owasso Cost Expended Utility Estimate Project to Date Design ROW Relocation Bid Construction -Not Applicable P $ 5,600,000 $ 702,094 1 1 1 10,737,313 1,514,619 X X _ X X 1 7,500,000 1,859,648 1 X 1 10,500,000 1,141,643 1 1 I 3,000,000 1,385,977 1 X I $37,337,313 $ 6,603,981 Legend: -In Progress X - Complete N -Not Applicable P 1 Completed; pending ODOT audit and final invoicing