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Home My WebLink About2020.10.06_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, OCTOBER 6, 2020 - 6:30 PM 1. Call to Order Chair Bill Bush 2. Roll Call AGENDA RECEIVED OCT 0 2 2020 City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - September 15, 2020, Regular Meeting B. Approve claims C. Declare the following furniture as surplus to the needs of the Authority and authorize disposal via on -line auction: • 13 round banquet tables • 52 cushioned banquet chairs 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date September 12, 2020, and September 26, 2020 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, October 2, 2020. , M. Stevens, The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to iSt&YB srt�eltvorawassa. cam OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, September 15, 2020 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, September 15, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, September 11, 2020. 1. Call to Order Chair Bill Bush called the meeting to order at 7:47 pm. 2. Roll Call Present Absent Chair- Bill Bush None Vice Chair- Kelly Lewis Trustee - Chris Kelley Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -September 1, 2020, and September 8, 2020, Regular Meetings B. Approve claims Mr. Kelley moved, seconded by Ms. Lewis to approve the Consent Agenda, as presented, with claims totaling $27,272.02. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None S. Consideration and appropriate action relating to bids received for the Bailey Ranch Golf Club Bridge Renovation Project and a budget amendment Chris Cook presented the item, recommending award of the bid to American Native Ventures, LLC, of Muskogee, Oklahoma, in the amount of $75,400.00, authorization to execute the agreement, and approval of a budget amendment increasing the appropriation for expenditures by $75,400.00, utilizing carryover FY 2019 -2020 funds. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to award the bid, authorize execution of the agreement, and approve the budget amendment, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 Owasso Public Golf Authority September 15, 2020 Page 2 6. Report from OPGA Manager None 7. Report from OPGA Attorney None 8. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report - pay period ending date August 29, 2020 • Monthly Budget Status Report - August 2020 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 10. Adjournment Mr. Kelley moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:55 pm. Bill Bush, Chair Juliann M. Stevens, Authority Clerk Claims List - 10/6/2020 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK TIMMONS -FUEL $939.35 YAMAHA MOTOR CORPORATION, USA GOLF CART LEASE $3,594.38 CART OPERATIONS -Total $4,533.73 AEP IPSO ELECTRIC USE $2,422.34 AGSOURCE HARRIS LABORATORIES WATER TEST $51.69 AT&T CONSOLIDATED PHONE $13.16 JPMORGAN CHASE BANK BWI- FERTILIZER $5,280.58 JPMORGAN CHASE BANK CERTIFIED LAB - GREASE $335.95 JPMORGAN CHASE BANK GREEN GUARD -FIRST AID $254.61 JPMORGAN CHASE BANK HARRELLS- FUNGICIDE $684.58 JPMORGAN CHASE BANK HARRELLS- PESTICIDES $7,374.00 JPMORGAN CHASE BANK HARRELLS - SUPPLIES $403.00 JPMORGAN CHASE BANK IBT- HARDWARE $8.92 JPMORGAN CHASE BANK INNOVATIVE TURF -SUPPL $464.86 JPMORGAN CHASE BANK KANSAS GOLF -PARTS $4,124.43 JPMORGAN CHASE BANK KANSAS GOLF - REPAIR $801.80 JPMORGAN CHASE BANK LOWES - SUPPLIES $87.52 JPMORGAN CHASE BANK MAIL THIS - POSTAGE $53.31 JPMORGAN CHASE BANK OK GOLF -REGIS FEE $35.00 JPMORGAN CHASE BANK OREILLY- DEGREASER $15.98 JPMORGAN CHASE BANK OREILLY- FILTERS $24.41 JPMORGAN CHASE BANK OREILLY -LIGHT KIT $56.83 JPMORGAN CHASE BANK OREILLY -OIL $58,97 JPMORGAN CHASE BANK OREILLY -PARTS $36.53 JPMORGAN CHASE BANK OREILLY- SUPPLIES $18.97 JPMORGAN CHASE BANK P &K- REPAIR $98,99 JPMORGAN CHASE BANK P&K- STRING $49.99 JPMORGAN CHASE BANK RR PROD -REEL $250.51 JPMORGAN CHASE BANK STANDARD SPLY -OIL FIL $37.00 JPMORGAN CHASE BANK TIFCO- HARDWARE $596.64 JPMORGAN CHASE BANK TIMMONS OIL -FUEL $1,783.09 JR SIMPLOT COMPANY SEAWEED EXTRACT $360.00 PONDS RX OK INC POND TREATMENTS $549.00 TCF NATIONAL BANK MAINT CART LEASE $1,160.00 TCF NATIONAL BANK MAINT EQUIP LEASE $5,207.39 TULSA WORLD PUBLICATIONS $61.50 UNIFIRST HOLDINGS LP ENV CHARGE $33.00 UNIFIRST HOLDINGS LP JANITORIAL $55.74 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $50.94 UNIFIRST HOLDINGS LP UNIFORM SERVICE $36.81 COURSE MAINT -Total $32,938.04 JPMORGAN CHASE BANK MURPHY - SUPPLIES $84.44 1 Claims List - 10/6/2020 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK OREILLY- SUPPLIES $164.41 JPMORGAN CHASE BANK SAMS- SUPPLIES $61.88 JPMORGAN CHASE BANK SYSCO- SUPPLIES $1,350.51 JPMORGAN CHASE BANK UNITED LINEN -LINEN $53.12 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $203.86 JPMORGAN CHASE BANK WALMART- SUPPLIES $23.46 FOOD & BEV -Total $1,941.68 AEP /PSO ELECTRIC USE $1,392.76 AT &T CONSOLIDATED PHONE $26.32 AT &T LONG DISTANCE LONG DISTANCE PHONE $59.58 JPMORGAN CHASE BANK COX -CABLE $96.63 JPMORGAN CHASE BANK GODADDY -RENEW FEE $18.17 JPMORGAN CHASE BANK LOCKE -BULB $33.60 JPMORGAN CHASE BANK LOWES- REPAIR $33.07 JPMORGAN CHASE BANK LOWES- SUPPLIES $7,96 JPMORGAN CHASE BANK MURPHY - SUPPLIES $258.96 JPMORGAN CHASE BANK SOUTH CNTRL - TRAINING $375.00 JPMORGAN CHASE BANK TERMINIX -PEST CONTROL $90.00 JPMORGAN CHASE BANK UNIFIRST -RUG SERVICE $41.61 JPMORGAN CHASE BANK WASTE MGMT- REFUSE SER $632.69 JPMORGAN CHASE BANK WINDY CITY - SUPPLIES $1,003.00 GOLFADMIN -Total $4,069.35 JPMORGAN CHASE BANK PGA - TRAINING $100.00 JPMORGAN CHASE BANK TEXOMA -RANGE BAGS $468.88 OKLAHOMA GOLF ASSOCIATION HANDICAPS $525.00 GOLFSHOP -Total $1,093.88 BGR DAILY ACCT. REIMB GOLF PETTY CASH $3,007.80 CALLAWAY GOLF SALES COMPANY MERCHANDISE $694.83 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $1,191.06 JPMORGAN CHASE BANK BUSHNELL- MERCHANDISE $396.99 JPMORGAN CHASE BANK CCSWB- BEVERAGES $2,529.95 JPMORGAN CHASE BANK IMPERIAL- COFFEE $26.95 JPMORGAN CHASE BANK LUXOTTICA- MERCHANDISE $996.37 JPMORGAN CHASE BANK SAMS -FOOD $1,423.33 JPMORGAN CHASE BANK SPIKES GOLF - MERCHANDI $264.39 JPMORGAN CHASE BANK SYSCO -FOOD $1,938.08 JPMORGAN CHASE BANK TAYLORMADE- MERCHANDIS $159.04 JPMORGAN CHASE BANK TEXOMA- MERCHANDISE $185.16 JPMORGAN CHASE BANK WALMART -BEER $358.88 JPMORGAN CHASE BANK WALMART -FOOD $179.96 NIKE USA, INC MERCHANDISE $849.88 2 Fund 55 OPGA Claims List - 10/6(2020 Vendor Name OPGA -Total Payable Description Payment Amount $14,202,67 OPGA -Total $58,779.35 OPGA Grand Total $58,779.35 s� flEALNoVe RMLCI atWr RMLCammunlq TO: The Honorable Chair and Trustees Owasso Public Golf Authority (OPGA) FROM: Larry Langford Director of Recreation and Culture SUBJECT: Surplus Equipment and Authorization for Disposal DATE: October 2, 2020 BACKGROUND: The Owasso Public Golf Authority declares items surplus that have reached their end of life or are no longer useful. An estimated value of $500 or more for the individual item requires Trustee approval for disposal. ITEMS TO BE DECLARED SURPLUS: The following equipment has been deemed no longer serviceable due to age and /or condition. The equipment has been replaced, is no longer needed, and has no value to the organization; therefore, staff is requesting that the following items be declared surplus by the OPGA: • 13 (thirteen) round banquet tables • 52 (fifty -two) cushioned banquet chairs RECOMMENDATION: Staff recommends declaring the fallowing equipment as surplus to the needs of the OPGA and approving of their disposal via online auction: • 13 (thirteen) round banquet tables • 52 (fifty -two) cushioned banquet chairs OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09112/2020 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 4,848.56 7,881.51 605 Cart Operations 1,876.94 2,109.69 610 Golf Course Operations 13,713.78 20,520.39 670 Food & Beverage 3,157.00 4,825.99 690 General & Administration 3,564.45 5,190.43 FUND TOTAL 27,160.73 40,528.01 Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09/2612020 Payroll Expenses 5,016.81 1,964.63 13,186.35 3,112.47 3,564.45 Total Expenses 8,061.74 2,208.24 19,945.28 4,776.25 5.190.43 FUND TOTAL 26,844.71 40,181.94