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HomeMy WebLinkAbout2020.10.13_Worksession AgendaThis meeting Is a work session for Council/Trustee discussion only. There is no opportunity for public comments at work session. PUBLIC NOTICE OF THE JOINT MEETING OF THE OWASSO CITY COUNCIL / OWASSO PUBLIC WORKS AUTHORITY (OPWA) / OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, OCTOBER 13, 2020 - 6:00 PM RFC AGENDA C //L C/er/r 1. Call to Order Mayor /Chair Bill Bush Off'. ce 2. Presentation and discussion relating to the Economic Development Strategic Plan (EDSP) Annual Report Chelsea Levo -Feary 3. Presentation and discussion relating to the Owasso Public Safety Training Center Arami Goldstein 4. Discussion relating to the purchase of an ambulance and the declaration of a surplus vehicle David Hurst 5. Discussion relating to the purchase of a body worn camera system Scott Chambless 6. Discussion relating to FY 2019 -2020 Carryover Funds (General Fund and OPWA Fund) Jennifer Newman 7. Discussion relating to the Elm Creek Park Renovation Project Larry Langford 8. Discussion relating to the sale of surplus city property located at the northeast corner of East 96th Street North and Mingo Road Julie Lombardi /Julie Stevens 9. Discussion relating to City /Authority Manager items Warren Lehr A. 2021 City Council Election for Ward 1 and Ward 2 B. Court Clerk appointment C. Monthly sales tax report D. City /Authority Manager report 10. City Councilor /Trustee comments and inquiries 11. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Strq�t, at 6:00 pm on Friday, 010tober 9, 2020. M. Stevens, Cfty Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowasso.com so REAL N.11. • REAL Chamcpr • RFAL CRmmuAry TO: The Honorable Mayor and City Council FROM: David Hurst Fire Chief SUBJECT: Ambulance Purchase DATE: October 9, 2020 BACKGROUND: To ensure the continuation of reliable ambulances for the community, staff developed an ambulance master plan for purchasing ambulances. This plan includes a recommendation to remove the 2013 Terrastar ambulance from front -line service and replace with a new ambulance unit. Staff conducted a review of the ambulances within the fire department's vehicle fleet in order to determine the performance, reliability and overall condition of the ambulances. Staff concluded that the 2013 International Terrastar chassis /Excellance module ambulance should be considered for trade in due to on -going maintenance issues, decreasing reliability, and the discontinued production of the Terrastar line of chassis. Staff anticipates a trade -in value for the 2013 Terrastar ambulance at $16,500.00. Staff researched several ambulance manufacturers and chassis manufacturers considering quality, safety, durability and cost. After a thorough review, staff determined that a Type I Ambulance from American Emergency Vehicles (AEV) meets the fire department's specifications and standards. PURCHASING PROGRAM: To reduce the overall cost and the timeline of purchasing the ambulance, in comparison to the associated cost and time of utilizing the local bidding process, staff recommends cooperative purchasing through the Houston - Galveston Area Council (HGAC) Buy Program. PRE -PAY DISCOUNTS: Based upon a 3 to 4 -month build time, if the City were to select the option to pre -pay when the order is placed, a prepayment discount of $3,585.00 would be applied to the purchase. CONTINGENCY: Because staff is proposing to use an ambulance manufacturer that has not been used previously, an 8% contingency is included to cover any unforeseen change orders. Contingency funds not utilized will remain in the Ambulance Capital Fund for future needs. Page 2 Ambulance Purchase PURCHASING: To ensure the lowest cost possible for the purchase of a new ambulance, staff determined that it is in the City's best interest to take advantage of receiving price discounts for pre - paying and participating in the HGAC Buy Program. 2020 Type I AEV Ambulance w/o discounts $215,954.55 8% Contin enc 15,669.56 2013 Terrastar Chassis Trade -in $16,500.00 Pre-pay Discount $3,585.00 Final Project Budget $211,539.11 FUNDING: The Ambulance Capital Budget includes the necessary funding for a new ambulance purchase. FUTURE ACTION: Staff has placed an item on the October 13, 2020, City Council Worksession agenda for discussion. OP. -,e-, .5-- TO: The Honorable Mayor and City Council FROM: Jason Woodruff Deputy Chief SUBJECT: Axon Body Camera Purchase DATE: October 9, 2020 BACKGROUND: In 2011, the Owasso Police Department made the decision to be one of the first law enforcement agencies in the area to purchase a body worn camera system for individual officers to wear while working in the community. As was expected, the camera system has been an invaluable tool, providing a firsthand view of the scene and fresh insight to what an officer faced at the time of an incident. The footage recorded on the cameras has provided valuable evidence to obtain convictions for crimes committed in Owasso. Body worn cameras have provided a higher level of accountability to officers should an allegation of misconduct arise, and they have shown, the overwhelming majority of the time, that officers were acting appropriately, thus drastically reducing potential civil liability for the City of Owasso. The camera footage has presented residents with transparency from their police department and it has resulted in Increased trust within the community. Since the initiation of the body worn camera program in 2011, the Owasso Police Department has used the VIEVU camera system. This system has undergone many changes and upgrades over the years, but is now going to be discontinued. Due to the system being discontinued, the department began a search for a new camera system that would be equivalent to or better than VIEVU. After extensive research and testing, it was determined that Axon Enterprise, Inc. is the only company that will meet all the requirements of the Owasso Police Department. Among other superior functions, the Axon system is the only system on the market that is compatible with the TASER system currently in use by the Owasso Police Department. Using a series of sensors and wireless connections between the officer's camera and TASER, the Axon camera system has the ability to automatically activate when an officer removes his or her TASER from its holster, avoiding the possibility that the officer could inadvertently fail to activate the camera during a rapidly evolving, chaotic, or even violent situation. This function is not available on any other camera system currently on the market. Axon provided a quote, which includes hardware replacement of 65 cameras, software and unlimited data storage. The unlimited data storage will consist of a cloud -based system, which will eliminate the need to purchase, manage, and maintain traditional City -owned servers for data related to body camera footage. Included in this quote, Axon will provide a 100% replacement warranty for any reason such as loss or damage and a discount of $47,723.00, which includes a buy back credit of $10,000.00 for the outdated system currently in use. The quote was provided with a five year pay option with a first year payment of $129,723.80 and four subsequent years of $81,375.45 for a total five year price of $455,225.60. All items associated with the purchase would be received at the time the first year's payment is submitted to Axon. This contract includes a "no penalty clause" in the event that City Council does not approve any of the next four year payments. Page 2 Axon Body Camera Purchase SOLE SOURCE PURCHASING: The Code of Ordinances for the City of Owasso does not require competitive bidding if the supplies, materials, equipment, or contractual services can only be furnished by a single dealer, or which have a uniform price wherever bought. This provision within City ordinance is commonly referred to as "sole source" purchasing. Staff has determined through extensive research into officer body cameras that only one manufacturer produces a product that meets the needs of the Owasso Police Department. Of highest importance to staff was identifying a camera system that was compatible with other camera systems already in use with the 30 department TASERs. The Axon body camera system meets these standards. Axon owns the TASER system that is currently in use by the Owasso Police Department. The Axon body camera system is a proprietary system and is the only system compatible with the current TASER system. FUNDING: The quoted cost of the Axon body camera system is $455,225.60, payable over five years, with the first annual installment being $129,723.80, and annual payments of $81,375.45 over the next four fiscal years. Funding for the first installment is available in the current Police Department Half -Penny Sales Tax budget. FUTURE ACTION: Staff has placed an item on the October 13, 2020, City Council Worksession agenda for discussion. ATTACHMENTS: Axon Sole Source Letter Axon Price Quote N, _S' _ 8/4/2020 To: IMPORTANT! type agency here Re: Sole Source Letter for Axon Enterprise, Inc.'s TASER Conducted Energy Weapons, Axon brand products, and Axon Evidence (Evidence.com) Data Management Solutions A sole source justification exists because the following goods and services required to satisfy the agency's needs are only manufactured and available for purchase from Axon Enterprise. Axon is also the sole distributor and retailer of all TASER brand products for the agency identified in this letter. TASER CEW Descriptions :i TASER TASER 7 CEW • Multiple -shot CEW • High - efficiency flashlight • Close Quarter and Standoff cartridges • Green LASER and dual red LASERs that adjust for cartridge angle • Arc switch enables drive -stun with or without a Smart Cartridge installed • Central Information Display (CID): Displays mission critical data such as remaining battery energy, burst time, and cartridge status. • Weapon logs • TASER 7 Dock connected to Axon Evidence (Evidence.com) services • Onboard self- diagnostic and system status monitoring and reporting • Real -time clock updated when the battery pack is plugged into the TASER 7 Dock • Ambidextrous safety switch • Can be configured by the agency to alert Axon camera systems • The trigger activates a single cycle (approximately five seconds). Holding the trigger down will continue the discharge beyond the standard cycle (unless configured by the agency to stop at five seconds). The CEW cycle can be stopped by placing the safety switch in the down (SAFE) position. • Compatible with TASER 7 Cartridges only TASER 7 CQ CEW • Multiple -shot CEW for agencies that deploy CEWs mostly at close quarters (CQ) • High- efficiency flashlight • Close Quarter cartridges • Arc switch enables drive -stun with or without a Smart Cartridge installed • Central Information Display (CID): Displays mission critical data such as remaining battery energy, burst time, and cartridge status. • Weapon logs • TASER 7 Dock connected to Axon Evidence (Evidence.com) services Axon Enterprise, Inc. CEW and Axon System Sale Source Letter Version, 33.0 Page 1 :" >�.. .Sri _,. • Onboard self- diagnostic and system status monitoring and reporting • Real -time clock updated when the battery pack is plugged into the TASER 7 Dock • Ambidextrous safety switch • Can be configured by the agency to alert Axon camera systems • The trigger activates a single cycle (approximately five seconds). Holding the trigger down will continue the discharge beyond the standard cycle (unless configured by the agency to stop at five seconds). The CEW cycle can be stopped by placing the safety switch in the down (SAFE) position. • Compatible with 12- degree TASER 7 Cartridges only X2 CEW • Multiple -shot CEW • High efficiency flashlight • Static dual LASERs (used for target acquisition) • ARC switch enables drive -stun with or without a Smart Cartridge installed • Central Information Display (CID): Displays mission - critical data such as remaining battery energy, burst time, operating mode, and user menu to change settings and view data on a yellow -on -black display • The Trilogy log system records information from a variety of sensors into three data logs: Event log, Pulse log, and Engineering log. Data can be downloaded using a universal serial bus (USB) data interface module connected to a personal computer (PC). Data may be transferred to Evidence.com services. • Real -time clock with back -up battery • Onboard self- diagnostic and system status monitoring and reporting • Ambidextrous safety switch • Capable of audio /video recording with optional TASER CAM HD recorder • The trigger activates a single cycle (approximately five seconds). Holding the trigger down will continue the discharge beyond the standard cycle (except when used with an APPM or TASER CAM HD AS). The CEW cycle can be stopped by placing the safety switch in the down (SAFE) position • Compatible with TASER Smart Cartridges only X26P CEW • High efficiency flashlight • Red LASER (used for target acquisition) • Central Information Display (CID): Displays data such as calculated remaining energy, burst time, and notifications • The Trilogy log system records information from a variety of sensors into three data logs: Event log, Pulse log, and Engineering log. Data can be downloaded using a universal serial bus (USB) data interface module connected to a personal computer (PC). Data may be transferred to Evidence.com services. • Real -time clock with back -up battery • Onboard self- diagnostic and system status monitoring and reporting • Ambidextrous safety switch • Capable of audio /video recording with optional TASER CAM HD recorder • The trigger activates a single cycle (approximately five seconds). Holding the trigger down will continue the discharge beyond the standard cycle (except when used with Axon Enterprise. Inc. CEW and Axon System Sole Source Letter Version 33.0 Page 2 t an APPM or TASER CAM HD AS). The CEW cycle can be stopped by placing the safety switch in the down (SAFE) position. • Compatible with TASER standard series cartridges Axon Signal Performance Power Magazine (SPPM) • Battery pack for the X2 and X26P conducted energy weapons • Shifting the safety switch from the down (SAFE) to the up (ARMED) positions sends a signal from the SPPM. Upon processing the signal, an Axon system equipped with Axon Signal technology transitions from the BUFFERING to EVENT mode. Axon Signal technology only works with Axon cameras. TASER Brand CEW Model Numbers 1. Conducted Energy Weapons (CEWs): • TASER 7 Models: 20008, 20009, 20010, and 20011 • TASER 7 CQ Models 20213, 20214 • TASER X2 Models: 22002 and 22003 • TASER X26P Models: 11002 and 11003 2. Optional Extended Warranties for CEWs: • TASER 7 — 4 -year extended warranty, item number 20040 • X2 — 4 -year extended warranty, item number 22014 • X26P — 2 -year extended warranty, item number 11008 • X26P — 4 -year extended warranty, item number 11004 3. TASER 7 Cartridges (compatible with the TASER 7; required for this CEW to function in the probe deployment mode) • Standoff cartridge, 3.5 degrees, Model 20012 • Close Quarter cartridge, 12 degrees, Model 20013 4. TASER standard cartridges (compatible with the X26P; required for this CEW to function in the probe deployment mode): • 15 -foot Model: 34200 • 21 -foot Model: 44200 21 -foot non - conductive Model: 44205 • 25 -foot Model: 44203 35 -foot Model: 44206 5. TASER Smart cartridges (compatible with the X2; required for this CEW to function in the probe deployment mode): • 15 -foot Model: 22150 • 25 -foot Model: 22151 • 25 -foot inert simulation Model: 22155 • 25 -foot non - conductive Model: 22157 • 35 -foot Model: 22152 6. TASER CAM HD recorder Model: 26810 (full HD video and audio) and TASER CAM HD with AS (automatic shut -down feature) Model: 26820. The TASER CAM HD is compatible Axon Enterprise, Inc CEW and Axon System Sole Source Letter Version 33.0 Page 3 3 X_ T�,3 ..,;_.I0 with both the X26P and X2 CEWs. • TASER CAM HD replacement battery Model: 26764 • TASER CAM HD Download Kit Model: 26762 • TASER CAM HD optional 4 -year extended warranty, item number 26763 7. Power Modules (Battery Packs) for TASER 7 CEWs: • Tactical battery pack Model 22018 • Compact battery pack Model 22019 8. Battery Packs for X26P and X2 CEWs: • Performance Power Magazine (PPM) Model: 22010 • Tactical Performance Power Magazine (TPPM) Model: 22012 • Automatic Shut -Down Performance Power Magazine (APPM) Model: 22011 • eXtended Performance Power Magazine (XPPM) Model: 11010 • eXtended Automatic Shut -Down Performance Power Magazine (XAPPM) Model: 11015 • Axon Signal Performance Power Magazine (SPPM) Model: 70116 9. TASER 7 Dock: TASER 7 Dock Core and Multi -bay Module: 74200 10. TASER Dataport Download Kits: Dataport Download Kit for the X2 and X26P Model: 22013 11. TASER Blast Door Repair Kit Model 44019 and TASER Blast Door Replenishment Kit Model 44023 12. CEW Holsters: • Right -hand TASER 7 holster by Safariland Model: 20063 • Left -hand TASER 7 holster by Safariland Model: 20068 • Right -hand X2 holster by BLACKHAWK Model: 22501 • Left -hand X2 holster by BLACKHAWK Model: 22504 • Right -hand X26P holster by BLACKHAWK Model: 11501 • Left -hand X26P holster by BLACKHAWK Model: 11504 13. TASER Simulation Suit If Model 44550 14. TASER 7 conductive target Model: 80087 15. Blue X26P Demonstrator /LASER Pointer Model: 11023 Axon Digital Evidence Solution Description Axon Body 3 Video Camera (DVR) • Improved video quality with reduced motion blur and better low -light performance • Multi -mic audio —four built -in microphones • Wireless upload option • Gunshot detection and alerts • Streaming audio and video capability Axon Enterprise, Inc. CEW and Axon System Sole Source Letter Version 33 .0 Page 4 f i� -A, z \ flF � • "Find my camera' feature • Verbal transcription with Axon Records (coming soon) • End -to -end encryption • Twelve -hour battery • Up to 120 - second buffering period to record footage before pressing record button Axon Flex 2 Video Camera • Video playback on mobile devices in the field via Bluetooth pairing • Retina Low Light capability sensitive to less than 0.1 lux • Audio tones to alert user of usage • Low SD, high SD, low HD, and high HD resolution (customizable by the agency) • Up to 120- second buffering period to record footage before pressing record button • Multiple mounting options using magnetic attachment: head, collar, shoulder, helmet, ball cap, car dash, and Oakley sunglass mounts available • 120 - degree diagonal field of view camera lens, 102 - degree horizontal field of view, and 55- degree vertical field of view Axon Flex 2 Controller • 12+ hours of battery operation per shift (even in recording mode) • LED lights to show current battery level and operating mode • Haptic notification available • Tactical beveled button design for use in pocket • Compatible with Axon Signal technology Axon Air System • Purpose -built solution for law enforcement UAV programs • Supported applications on iOS and Android • Automated tracking of pilot, aircraft, and flight logs • Unlimited Storage of UAV data in Axon Evidence (Evidence.com) • In application ingestion of data in Axon Evidence (Evidence.com) • Axon Aware integration for live streaming and situational awareness Axon Body 2 Video Camera • Video playback on mobile devices in the field via Bluetooth pairing • Retina Low Light capability sensitive to less than 1 lux • Audio tones and haptic (vibration) notification to alert user of usage • Audio mute during event option • Wi -Fi capability • High, medium, and low quality recording available (customizable by the agency) • Up to 2- minute buffering period to record footage before pressing record button • Multiple mounting options using holster attachment: shirt, vest, belt, and dash mounts available • 12+ hours of battery operation per shift (even in recording mode) LED lights to show current battery level and operating mode 143- degree lens • Includes Axon Signal technology Axon Fleet 2 Camera Axon Enterprise, Inc. CEVN/ and Axon System Sole Source Letter Version 33.0 Page 5 • Fully integrated with Axon Evidence services and Axon devices • Automatic time synchronization with other Axon Fleet and Axon on- officer cameras allows for multi- camera playback on Axon Evidence. • Immediate upload to Axon Evidence of critical event videos via 4G /LTE • Wireless alerts from the TASER CEW Signal Performance Power Magazine (SPPM). • Automatic transition from BUFFERING to EVENT mode in an emergency vehicle equipped with the Axon Signal Unit • Decentralized system architecture without a central digital video recorder (DVR). • Cameras that function independently and communicate wirelessly with the computer in the vehicle (MDT, MDC, MDU) for reviewing, tagging and uploading video. • Wireless record alert based on Bluetooth communication from Axon Signal Vehicle when a configured input is enabled (e.g. emergency light, siren, weapon rack, etc.). • Receives alerts from Axon Signal Sidearm. • Plug- And -Play design allowing for cameras to be easily replaced and upgraded. • Ability for an unlimited number of agency vehicles recording in the same vicinity with an Axon Fleet system to be automatically associated with one another when reviewing video in the video management platform. This feature is also supported across body cameras. Axon Signal Unit (ASU) • Communications device that can be installed in emergency vehicles. • With emergency vehicle light bar activation, or other activation triggers, the Axon Signal Unit sends a signal. Upon processing the signal, an Axon system equipped with Axon Signal technology transitions from the BUFFERING to EVENT mode. Axon Signal Performance Power Magazine (SPPM) • Battery pack for the TASER X2 and X26P conducted electrical weapons • Shifting the safety switch from the down (SAFE) to the up (ARMED) positions sends a signal from the SPPM. Upon processing the signal, an Axon system equipped with Axon Signal technology transitions from the BUFFERING to EVENT mode. Axon Signal technology only works with Axon cameras. Axon Signal Sidearm Sensor • Can be installed on common duty holsters • Drawing a service handgun from the holster sends a signal from the Axon Signal Sidearm sensor. Upon processing the signal, an Axon system equipped with Axon Signal technology transitions from the BUFFERING to EVENT mode. Axon Interview Solution • High- definition cameras and microphones for interview rooms • Covert or overt camera installations • Touch - screen user interface • Motion -based activation • Up to 7- minute pre- and post -event buffering period • Full hardware and software integration • Upload to Axon Evidence services • Interview room files can be managed under the same case umbrella as files from Axon on- officer cameras and Axon Fleet cameras; i.e., Axon video of an arrest and interview room video are managed as part of the same case in Axon Evidence Axon Entemrise, Inc. CEW and Axon System Sole Source Letter Version 33.0 Page 6 I � a � ,..._; ! CO, � • Dual integration of on- officer camera and interview room camera with Axon Evidence digital evidence solution Axon Signal Technology • Sends a broadcast of status that compatible devices recognize when certain status changes are detected • Only compatible with TASER and Axon products Axon Dock • Automated docking station uploads to Axon Evidence services through Internet connection • No computer necessary for secure upload to Axon Evidence • Charges and uploads simultaneously • The Axon Dock is tested and certified by TUV Rheinland to be in compliance with UL 60950 -1: 2007 R10.14 and CAN/ CSA -C22.2 N0.60950- 1- 07 +AI:2011 +A2:2014 Information Technology Equipment safety standards. Axon Evidence Data Management System • Software as a Service (SaaS) delivery model that allows agencies to manage and share digital evidence without local storage infrastructure or software needed • SaaS model reduces security and administration by local IT staff: no local installation required • Automatic, timely security upgrades and enhancements deployed to application without the need for any local IT staff involvement • Securely share digital evidence with other agencies or prosecutors without creating copies or requiring the data to leave your agency's domain of control • Controlled access to evidence based on pre- defined roles and permissions and pre- defined individuals • Password authentication includes customizable security parameters: customizable password complexity, 113-based access restrictions, and multi- factor authentication support • Automated category -based evidence retention policies assists with efficient database management • Ability to recover deleted evidence within seven days of deletion • Stores and supports all major digital file types:.mpeg, .doc, .pdf, .jpeg, etc. • Requires NO proprietary file formats • Ability to upload files directly from the computer to Axon Evidence via an Internet browser • Data Security: Robust Transport Layer Security (TLS) implementation for data in transit and 256 -bit AES encryption for data in storage • Security Testing: Independent security firms perform in -depth security and penetration testing • Reliability: Fault- and disaster - tolerant infrastructure in at least 4 redundant data centers in both the East and West regions of the United States • Chain -of- Custody: Audit logs automatically track all system and user activity. These logs cannot be edited or deleted, even by account administrators and IT staff • Protection: With no on -site application, critical evidence stored in Axon Evidence is protected from local malware that may penetrate agency infrastructure • Stability: Axon Enterprise is a publicly traded company with stable finances and Axon Enterprise CEW and Axon System Sole Source Letter Version 310 Page 7 "VMk funding, reducing concerns of loss of application support or commercial viability Application and data protected by a CJIS and ISO 27001 compliant information security program Dedicated information security department that protects Axon Evidence and data with security monitoring, centralized event log analysis and correlation, advanced threat and intrusion protection, and incident response capabilities Redact videos easily within the system, create tags, markers and clips, search 7 fields in addition to 5 category -based fields, create cases for multiple evidence files Axon Evidence for Prosecutors • All the benefits of the standard Axon Evidence services • Ability to share information during the discovery process • Standard licenses available for free to prosecutors working with agencies already using Axon Evidence services • Unlimited storage for data collected by Axon cameras and Axon Capture Axon Capture Application • Free app for iOS and Android mobile devices • Allows users to capture videos, audio recordings, and photos and upload these files to their Axon Evidence account from the field • Allows adding metadata to these files, such as: Category, Title, Case ID, and GPS data Axon Commander Services • On- premises data management platform • Chain of custody reports with extensive audit trail • Automated workflows, access control, storage, and retention • Compatible with multiple file formats Axon View Application • Free app for iOS and Android mobile devices • Allows user to view the camera feed from a paired Axon Body, Axon Body 2, Axon Flex, or Axon Flex 2 camera in real -time • Allows for playback of videos stored on a paired Axon Body, Axon Body 2, Axon Flex, or Axon Flex 2 system • Allows adding meta -data to videos, such as: Category, Title, Case ID, and GPS data Axon Records • Continuously improving automated report writing by leveraging AI and ML on officer recorded video, photo, and audio from BWC, In -Car, Mobile App (Axon Capture), or other digital media • Collaborative report writing through instantly synced workspaces allowing officers to delegate information gathering on scene • Instant access to records allowing detectives to begin their investigation and records clerks to update information exchanges on things like missing people or stolen property as soon as possible • Complete leveraging of Axon Evidence sharing to allow fast, efficient, digital, and secure sharing of records and cases to DAs and Prosecutors • Robust API and SDK allows data to be easily ingested and pushed out to other Axon Enterprise, Inc. CEW and Axon System Sole Source Letter Version 33 .0 Page 8 Ae x °. Lin to f a ,X')HC :9 systems — preventing data silos • Deep integration with Axon Evidence putting video at the heart of the record and automating the process of tagging and categorizing digital evidence stored in Axon Evidence • Automatic association of digital evidence to the record and incident through Axon Evidence integration • In context search of master indexes (people, vehicles, locations, charges) — promoting efficient report writing through prefilling of existing data which promotes clean and deduped data in the system • Quick views for users to track calls for service and reports in draft, ready for review, kicked back for further information, or submitted to Records for archiving. • Federal and State IBRS fields are captured and validated— ensuring the officer knows what fields to fill and what information needs to be captured • Intuitive validation ensures officers know what information to submit without being burdened by understanding the mapping of NIBRS to state or local crime codes • Ability to create custom forms and add custom fields to incident reports — allowing your agency to gather the information you find valuable • Software as a Service (SaaS) delivery model that allows agencies to write, manage, and share digital incident reports without local storage infrastructure or software needed • SaaS model reduces security and administration by local IT staff: no local installation required • Automatic, timely security upgrades and enhancements deployed to application without the need for any local IT staff involvement • Securely share records and cases with other agencies or prosecutors without creating copies or requiring the data to leave your agency's domain of control • Controlled access based on pre - defined users, groups, and permissions • Password authentication includes customizable security parameters: customizable password complexity, IP -based access restrictions, and multi- factor authentication support • Security Testing: Independent security firms perform in -depth security and penetration testing • Reliability: Fault- and disaster - tolerant infrastructure in at least 4 redundant data centers in both the East and West regions of the United States • Chain -of- Custody: Audit logs automatically track all system and user activity. These logs cannot be edited or deleted, even by account administrators and IT staff Axon Standards • Internal affairs and professional standards reporting • Customizable information display, including custom forms • Customizable workflows and user groups • Automated alerts • Compatible with digital documents, photos, and videos • Connection with Transcription (beta) • Shared Index with evidence.com and Records • Data Warehouse allowing custom summary reports and integration into 3rd party analytic tools. • Workflow analytics to provide SLA on throughputs Axon Enterprise, Inc. CEW and Axon System Sole Source Letter Version 33 .0 Page 9 i' • Integration with the TASER 7 CEW for automatically pulling firing logs (alpha) • Available as an option for Axon Records • Automatically bundled with Officer Safety Plan 7+ Axon Professional Services • Dedicated implementation team • Project management and deployment best practices aid • Training and train - the - trainer sessions • Integration services with other systems Axon Support Engineer: • Dedicated Axon Regional /Resident Support Engineer Services • Quarterly onsite visits • Solution and Process Guidance custom to your agency • White -Glove RMA and TAP (if applicable) Service for devices • Monthly Product Usage Analysis • Resident Support Engineer also includes onsite product maintenance, troubleshooting, and beta testing assistance Axon Customer Support • Online and email -based support available 2417 • Human phone -based support available Monday— Friday 7:00 AM -5:00 PM MST; support is located in Scottsdale, AZ, USA • Library of webinars available 24/7 • Remote - location troubleshooting /& AXON Axon Brand Model Numbers 1. Axon Body 3 Camera Model: 73202 2. Axon Flex 2 Cameras: • Axon Flex 2 Camera (online) Model: 11528 • Axon Flex 2 Camera (offline) Model: 11529 3. Axon Flex 2 Controller Model: 11532 4. Axon Flex 2 USB Sync Cable Model: 11534 5. Axon Flex 2 Coiled Cable, Straight to Right Angle, 48" (1.2 m) 6. Axon Flex 2 Camera Mounts: • Oakley Flak Jacket Kit Model: 11544 • Collar Mount Model: 11545 • Oakley Clip Model: 11554 Axon Enterprise, Inc CEVV and Axon System Sole Source Letter Version 33.0 Page 10 1Aii,J &o fit: .x.:sa"S�aLs. A"'; ....0 i �. • Epaulette Mount Model: 11546 • Ballcap Mount Model: 11547 • Ballistic Vest Mount Model: 11555 7. Universal Helmet Mount Model: 11548 8. Axon Air System with Axon Evidence (Evidence.com) 5 -Year License Model: 12332 9. Axon Body 2 Camera Model: 74001 10. Axon Flex 2 Controller and Axon Body 2 Camera Mounts: • Z- Bracket, Men's, Axon RapidLock Model: 74018 • Z- Bracket, Women's Axon RapidLock Model: 74019 • Magnet, Flexible, Axon RapidLock Model: 74020 • Magnet, Outerwear, Axon RapidLock Model: 74021 • Small Pocket, 4" (10.1 cm), Axon RapidLock Model: 74022 • Large Pocket, 6" (15.2 cm), Axon RapidLock Model: 74023 • MOLLE Mount, Single, Axon RapidLock Model: 11507 • MOLLE Mount, Double, Axon RapidLock Model: 11508 • Belt Clip Mount, Axon RapidLock Model: 11509 11. Axon Fleet Camera • Axon Fleet 2 Front Camera: 71079 • Axon Fleet 2 Front Camera Mount: 71080 • Axon Fleet 2 Rear Camera: 71081 • Axon Fleet 2 Rear Camera Controller: 71082 • Axon Fleet 2 Rear Camera Controller Mount: 71083 • Axon Fleet Battery System: 74024 • Axon Fleet Bluetooth Dongle: 74027 12. Axon Signal Unit Model: 70112 13. Axon Dock Models: • Axon Dock — Individual Bay and Core for Axon Flex 2 • Axon Dock — 6 -Bay and Core for Axon Flex 2 • Individual Bay for Axon Flex 2 Model: 11538 • Core (compatible with all Individual Bays and 6 -Bays) Model: 70027 • Wall Mount Bracket Assembly for Axon Dock: 70033 • Axon Dock — Individual Bay and Core for Axon Body 2 and Axon Fleet Model 74009 • Axon Dock — 6 -Bay and Core for Axon Body 2 and Axon Fleet Model 74008 • Individual Bay for Axon Body 2 and Axon Fleet Model: 74011 • Axon Signal Performance Power Magazine (SPPM) Model: 70116 Axon Enterprise, Inc. CEVV and Axon System Sole Source Letter Version 33 .0 Page 11 %.irr. J .I ,- AXON Axon Brand Model Numbers 1. Axon Body 3 Camera Model: 73202 2. Axon Flex 2 Cameras: • Axon Flex 2 Camera (online) Model: 11528 • Axon Flex 2 Camera (offline) Model: 11529 3. Axon Flex 2 Controller Model: 11532 4. Axon Flex 2 USB Sync Cable Model: 11534 5. Axon Flex 2 Coiled Cable, Straight to Right Angle, 48" (1.2 m) 6. Axon Flex 2 Camera Mounts: • Oakley Flak Jacket Kit Model: 11544 • Collar Mount Model: 11545 • Oakley Clip Model: 11554 • Epaulette Mount Model: 11546 • Ballcap Mount Model: 11547 • Ballistic Vest Mount Model: 11555 • Universal Helmet Mount Model: 11548 7. Axon Body 2 Camera Model: 74001 8. Axon Flex 2 Controller and Axon Body 2 Camera Mounts: • Z- Bracket, Men's, Axon RapidLock Model: 74018 • Z- Bracket, Women's Axon RapidLock Model: 74019 • Magnet, Flexible, Axon RapidLock Model: 74020 • Magnet, Outerwear, Axon RapidLock Model: 74021 • Small Pocket, 4" (10.1 cm), Axon RapidLock Model: 74022 • Large Pocket, 6" (15.2 cm), Axon RapidLock Model: 74023 • MOLLE Mount, Single, Axon RapidLock Model: 11507 • MOLLE Mount, Double, Axon RapidLock Model: 11508 • Belt Clip Mount, Axon RapidLock Model: 11509 9. Axon Air System with Axon Evidence (Evidence.com) 5 -Year License Model: 12332 10. Axon Fleet 2 Camera • Axon Fleet 2 Front Camera: 71079 • Axon Fleet 2 Front Camera Mount: 71080 • Axon Fleet 2 Rear Camera: 71081 • Axon Fleet 2 Rear Camera Controller: 71082 • Axon Fleet 2 Rear Camera Controller Mount: 71083 • Axon Fleet Battery System: 74024 Axon Enterprise. Inc CEVV and Axon System Sole Source Letter Version 33.0 Page 12 Al 4(� 1.`1 Axon Fleet Bluetooth Dongle: 74027 11. Axon Signal Unit Model: 70112 12. Axon Dock Models: • Axon Dock — Individual Bay and Core for Axon Flex 2 • Axon Dock — 6 -Bay and Core for Axon Flex 2 • Individual Bay for Axon Flex 2 Model: 11538 • Core (compatible with all Individual Bays and 6 -Bays) Model: 70027 • Wall Mount Bracket Assembly for Axon Dock: 70033 • Axon Dock — Individual Bay and Core for Axon Body 2 and Axon Fleet Model 74009 • Axon Dock — 6 -Bay and Core for Axon Body 2 and Axon Fleet Model 74008 • Individual Bay for Axon Body 2 and Axon Fleet Model: 74011 Axon Product Packages 1. Officer Safety Plan: includes an X2 or X26P CEW, Axon camera and Dock upgrade, and Axon Evidence ( Evidence.com) license and storage. See your Sales Representative for further details and Model numbers. 2. Officer Safety Plan 71ncludes a TASER 7 conducted electrical weapon (CEW), Axon Body 3 camera, Axon Dock, Axon Camera and Dock upgrade, Axon Evidence ( Evidence.com) licenses and storage, and Axon Aware, and Axon Records Core. 3. Officer Safety Plan 7 Plus: Includes a TASER 7 conducted energy weapon (CEW), Axon Body 3 camera, Axon Evidence ( Evidence.com) licenses and storage, Axon Records Core, Axon Aware +, Axon Auto - Tagging Services, Axon Performance, Axon Citizen for Communities, Axon Redaction Assistant, and Axon Signal Sidearm. 4. TASER 7 Certification: Pays for TASER 7 program in installments over 5 years including access to Evidence.com for CEW program management, annual training cartridges, unlimited duty cartridges and online training content. 5. TASER Certification Add -On: Allows the agency to pay an annual fee to receive an annual allotment of training cartridges, unlimited duty cartridges and online training content. 6. TASER Assurance Plan (TAP): Hardware extended warranty coverage, Spare Products, and Upgrade Models available for the X2 and X26P CEWs, and the TASER CAM HD recorder. (The TAP is available only through Axon Enterprise, Inc.) 7. TASER 60: Pay for X2 and X26P CEWs and Spare Products in installments over 5 years. 8. Unlimited Cartridge Plan: Allows agency to pay an annual fee to receive annual training cartridges, unlimited duty cartridges and unlimited batteries for the X2 and X26P. 9. TASER 60 Unlimited: Pay for X2 and X26P CEWs and Spare Products in installments over 5 years and receive unlimited cartridges and batteries. Axon Enterprise, Inc. CEW and Axon System Sole Source Letter Version 33.0 Page 13 E?' SC V V_C_ SOLE AUTHORIZED DISTRIBUTOR FOR SOLE AUTHORIZED REPAIR FACILITY AXON BRAND CAMERAS AND TASER FOR AXON BRAND CAMERAS AND BRAND CEW PRODUCTS TASER BRAND CEW PRODUCTS Axon Enterprise, Inc. Axon Enterprise, Inc. 17800 N. 85 °i Street, Scottsdale, AZ 85255 17800 N. 85`h Street, Scottsdale, AZ 85255 Phone: 800- 978 -2737 Phone: 800- 978 -2737 Fax: 480-991-0791 Fax: 480-991-0791 Please contact your local Axon sales representative or call us at 1- 800 - 978 -2737 with any questions. Sincerely, &&e- Joshisner Chief Revenue Officer Axon Enterprise, Inc. Android is a trademark of Google, Inc, BLACKHAWK! is a trademark of the Blackhawk Products Group, Bluetooth is a trademark of the Bluetooth SIG, Flak Jacket is a trademark of Oakley, Inc, iPod touch is a trademark of Apple Inc., IDS is a trademark of Cisco, LTE is a trademark of the European Telecommunications Standards Institute, Safariland is a trademark of Safariland, LLC, Shoal is a trademark of Shoal Co., Ltd., VELCRO is a trademark of Velcro Industries, B.V., and Wi -Fi is a trademark of the Wi -Fi Alliance. The Delta Logo, the Axon + Delta Logo, Axon, Axon Aware, Axon Citizen, Axon EvidenceAxon Flex, Axon Interview, Axon Records, Fleet, TASER CAM, X2, X26, TASER 7, TABER, and the Lightning Bolt in Circle Logo are trademarks of Axon Enterprise, Inc., some of which are registered in the US and other countries. For more information, visit www.axon.com /legal. All rights reserved. © 2020 Axon Enterprise, Inc. Axon Enterprise, Inc. CEW and Axon System Sole Source Letter Version 33 ,0 Page 14 Axon Enterprise, Inc. 17800 N 85th St Scottsdale, Arizona 85255 United States Phone: (800) 978-2737 SHIP TO Tracy Townsend Owasso Police Dept. - OK 111 N Main St Owasso, OK 74055 US Year BILL TO Owasso Police Dept. - OK 111 N Main St Owasso, OK 74055 US Q- 254981- 44054.883SM Quote,Expiratiom 11/13/2620 Payment Terms: Net 30 Delivery Method: Fedex - Ground SALES REPRESENTATIVE Sean Maher Phone:4806763353 Email: smaher @axon.com Fax: PRIMARY CONTACT Tracy Townsend Phone: (918) 376 -1569 Email: ttownsend @cityofowasso.com 73746 PROFESSIONAL EVIDENCE.COM LICENSE 60 65 0.00 0.00 0.00 EVIDENCE.COM UNLIMITED AXON DEVICE 73686 60 65 0.00 0.00 0.00 STORAGE 73683 10 GB EVIDENCE.COM A -LA -CART STORAGE 60 260 0.00 0.00 0.00 73680 AWARE PLUS LICENSE 60 65 0.00 0.00 0.00 irtlware�. 74210 AXON BODY 3 - 8 BAY DOCK 4 1,495.00 1,495.00 5,980.00 WALL MOUNT BRACKET, ASSY, 70033 4 43.90 43.90 175.60 EVIDENCE.COM DOCK 73202 AXON BODY 3 - NA10 65 699.00 545.15 35,434.75 MAGNET MOUNT, FLEXIBLE REINFORCED, 71026 71 0.00 0.00 0.00 RAPIDLOCK 11534 USB -C to USB -A CABLE FOR AB3 OR FLEX 2 65 0.00 0.00 0.00 her UNLIMITED EVIDENCE.COM TAP BUNDLE 73842 12 65 1,068.00 951.93 61,875.45 PAYMENT 73828 AB3 8 BAY DOCK TAP WARRANTY 60 4 0.00 0.00 0.00 73827 AB3 CAMERA TAP WARRANTY 60 65 0.00 0.00 0.00 NORTH AMER POWER CORD FOR AB3 8- 71019 q 0.00 0.00 0.00 BAY, AB2 1 -BAY / 6 -BAY DOCK 73666 AWARE PLUS PAYMENT 12 65 300.00 300.00 19,500.00 Year 1 (Continued) 85014 AXON 1 -DAY SERVICE Spares 1 2,000.00 2,000.00 2,000.00 Subtotal 124,965.80 Estimated 0,00 Shipping 3,360.00 Estimated Tax 0.00 73202 AXON BODY 3 - NA10 2 699.00 0.00 MAGNET MOUNT, FLEXIBLE REINFORCED, 1,680.00 3,360.00 71026 RAPIDLOCK 2 0.00 11534 USB -C to USB -A CABLE FOR AB3 OR FLEX 2 2 0.00 TECH ASSURANCE PLAN BODY 3 CAMERA 87063 60 PAYMENT 2 1,680.00 her` .... . ,.. . ., .. .... 73827 AB3 CAMERA TAP WARRANTY 60 2 .... 0.00 Year 2 Total 124,965.80 699.00 1,398.00 0.00 0.00 0.00 0.00 1,680.00 3,360.00 0.00 0.00 Subtotal 4,758.00 Estimated Tax 0.00 Total 1 4,758.00 73842 UNLIMITED EVIDENCE.COM TAP BUNDLE 12 65 1,068.00 951.93 61,875.45 PAYMENT 73666 AWARE PLUS PAYMENT 12 65 300.00 300.00 19,500.00 Subtotal 81,375.45 Estimated Tax 0.00 Total 81,375.45 Year 3 73309 AXON BODY CAMERA REFRESH ONE 65 0.00 0.001 0.00 Year 3 (Continued) Totals 81,375.45 Year 4 73842 UNLIMITED EVIDENCE.COM TAP BUNDLE PAYMENT 12 65 1,068.00 951.93 61,875.45 73666 AWARE PLUS PAYMENT 12 65 300.00 300.00 19,500.00 Subtotal 81,375.45 Estimated Tax 0.00 Total 81,375.45 Year 5 73310 UNLIMITED EVIDENCE.COM TAP BUNDLE 65 0.00 0.00 0.00 73842 PAYMENT 12 65 1,068.00 951.93 61,875.45 73689 MULTI -BAY BWC DOCK MID REFRESH 4 0.00 0.00 0.00 73309 AXON BODY CAMERA REFRESH ONE 2 0.00 0.00 0.00 73666 AWARE PLUS PAYMENT 12 65 300.00 300.00 19,500.00 73666 AWARE PLUS PAYMENT 12 65 300.00 Subtotal 81,375.45 Estimated Taxi 0.00 Totals 81,375.45 Year 4 73842 UNLIMITED EVIDENCE.COM TAP BUNDLE PAYMENT 12 65 1,068.00 951.93 61,875.45 73666 AWARE PLUS PAYMENT 12 65 300.00 300.00 19,500.00 Subtotal 81,375.45 Estimated Tax 0.00 Total 81,375.45 Year 5 73310 AXON BODY CAMERA REFRESH TWO 65 0.00 0.00 0.00 UNLIMITED EVIDENCE.COM TAP BUNDLE 73842 PAYMENT 12 65 1,068.00 951.93 61,875.45 73688 MULTI -BAY BWC DOCK FINAL REFRESH 4 0.00 0.00 0.00 73310 AXON BODY CAMERA REFRESH TWO 2 0.00 0.00 0.00 73666 AWARE PLUS PAYMENT 12 65 300.00 300.00 19,500.00 Subtotal 81,375.45 Estimated Tax 0.00 Totals 81,375.45 Discounts (uso) Quote Expiration: 1111312020 List Amount 502,948.60 Discounts ', 471723.00 Total �` .,s ..l .'. n.,t. { ..� e .. pia' .0 t.i ` 455,225 60' x .. .1. v_ e. 5 + •y *Total excludes applicable taxes Summary of Payments Payment Amount (USD) Year 1 124,965.80 Spares 4,758.00 Year 2 81,375.45 Year 3 81,375.45 Year 4 81,375.45 Year 5 81,375.45 Grand Total 455,225:60: Tax is subject to change at order processing with valid exemption. Axon's Sales Terms and Conditions This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon's Master Services and Purchasing Agreement (posted at w .axon.com /legal /sales - terms- and - conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and /or Axon Interview Room purchase, if applicable. Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote. Signature: Name (Print): PO# (Or write N /A): Date: Title: Please sign and email to Sean Maher at smaher @axon.com or fax to Thank you for being a valued Axon customer. For your convenience on your next order, please check out our online store buv.axon.com The trademarks referenced above are the property of their respective owners. SFDC Contract #: Order Type: RMA #: Address Used: SO #: Comments: V rsr^i reoore -nraic aar -xrai �nr TO: The Honorable Mayor and City Council FROM: Jennifer Newman, Assistant Finance Director SUBJECT: Supplemental Appropriation Carryover Budgets DATE: October 9, 2020 BACKGROUND: Every year at the June 30, fiscal year end, there are unspent budgets. While appropriations were included in the FY 2020 budget, the actual expenditure for all or part of open items will occur during FY 2021. Because the FY 2021 budget was prepared prior to year -end, and before it was known whether funds would be expended or not, fund balances used to develop the budget were projected as though all non -salary budgets would be expended by year -end. Therefore, approval of carryover non -salary budgets does not reduce estimated June 30, 2020, fund balances. In order to keep from having purchase orders open for multiple years, past practice of the City is to close prior year purchase orders at the end of September and re- appropriate the funds in the subsequent year, along with authorizing the City to re -issue the purchase orders in the new fiscal year. Furthermore, since Generally Accepted Accounting Principles (GAAP) do not recognize encumbrances, closing out old encumbrances where goods and services have not been received will enable budgetary financial statements to more closely align with audited GAAP statements. Fund FY 2021 Expenditure Budget Expenditure Carryover Requested Revised FY2021 Expenditure Bud of Revenue Carryover General Fund $ 50,485,189 $ 1,519,966 $ 52,005,155 $ 57,824 Half -Penny Sales Tax (Fire) - - - Half- Penny Sales Tax (Police) 2,188,136 192.169 2380,305 - Half -Penny Sales Tax (Streets) 1,671,352 398,734 2,070,086 - E -911 303,850 3,518 307,368 - Hotel Tax 321,553 466,368 - Stormwater Management 1,101,714 57035144,815 1 1,672,065 - FUTURE ACTION: Staff has placed an item on the October 13, 2020, City Council Worksession agenda for discussion. Aro le- AC 5.- � NEI[C� pmmun lry TO: The Honorable Chair and Trustees Expenditure Carryover Owasso Public Works Authority (OPWA) FROM: Jennifer Newman, Assistant Finance Director SUBJECT: Supplemental Appropriation $ - Carryover Budgets DATE: October 9, 2019 BACKGROUND: Every year at the June 30, fiscal year -end, there are unspent budgets. While the appropriations were included in the FY 2020 budget, the actual expenditures for all or part of open items will occur during FY 2021. Because the FY 2021 budget was prepared prior to year -end, and before it was known whether funds would be expended or not, fund balances used to develop the budget were projected as though all non -salary budgets would be expended by year -end. Therefore, approval of carryover non -salary budgets does not reduce estimated June 30, 2020, fund balances. In order to keep from having purchase orders open for multiple years, past practice of the Authority is to close prior year purchase orders at the end of September, and re- appropriate the funds in the subsequent year along with authorizing the Authority to re -issue the purchase orders in the new fiscal year. Furthermore, since Generally Accepted Accounting Principles (GAAP) do not recognize encumbrances, closing out old encumbrances where goods and services have not been received, will enable the Authority's budgetary financial statements to more closely align with audited GAAP statements. Also, previously authorized loan proceeds are expected to be transferred from the OPWA Fund to the Capital Improvements Fund in FY 2020 -2021, as invoices are due. The FY 2019 -2020 budget for loan proceeds are recommended to be carried over and re- appropriated in FY 2020 -2021. OPWA Department FY 2021 Expenditure Budget Expenditure Carryover Requested Revised FY 2021 Expenditure Budget Revenue Carryover OPWA Debt Proceeds $ - $ - $ - $ 24,547,553 OPWA Admininstration 1,144,736 3,858 1,148,594 - Utility Billing 524,537 - 524,537 - Water 4,252,451 141,528 4,393,979 - Wastewater Treatment 1,401,456 20,608,226 22,009,682 - Wastewater Collections 1,489,461 5,342,141 6,831,602 - Refuse 1,569,791 106,500 1,676,291 - Recycle 169,388 110,650 280,038 - RedbudTlF 354,502 103,980 458,482 - Debt Service Exp 7,834,500 - 7,834,500 - Transfers Out (OPGA) 326,201 326,201 - Transfers Out (Sales Tax) 20,818,308 - 20,818,308 Transfer to CIP (Debt Proceeds) 5,000,000 4,828,669 9,828,669 4,828,669 Total Carryover Requested $ 44,885,331 $ 31,245,552 $ 76,130,883 $ 29,376,222 Page 2 Carryover Budgets FUTURE ACTION: Staff has placed an item on the October 13, 2020, City Council Worksession agenda for discussion. RFRLn,o --A 5.-, RFALCammuniq TO: The Honorable Mayor and City Council FROM: Larry Langford Director of Recreation and Culture SUBJECT: Elm Creek Park Renovation Project DATE: October 9, 2020 BACKGROUND: On April 17, 2012, the City Council approved Resolution 2012 -04, amending the list of projects eligible to receive Capital Improvement funding to include Elm Creek Park Improvements. The scope of the project is pond bank stabilization, the replacement of playground equipment; construction of a pavilion shelter, expanding the parking lot, and restroom repairs. On July 21, 2020, the City Council awarded a construction contract to Native Plains Excavation and Contracting LLC, of Bixby, Oklahoma, for renovations to the pond to address erosion and improve the overall function. This portion of the improvements is funded through Owasso Public Works Authority (OPWA) Storm Water Division's FY 2021 budget and construction is scheduled to begin on October 12, 2020. To coordinate with the bank stabilization phase and minimize closure of the park to visitors, the Recreation and Culture staff will utilize the park closure time to complete the additional improvements. The playground equipment will include two age- appropriate play structures, one swing -set, pour in place surfacing and security fence, and a 30'x 44' pavilion shelter. Staff currently is working through the procurement process, and anticipates bringing these project expenditures for City Council consideration in the near future. 01HPAR[C3 Funding for the improvements is available in the Capital Improvements Fund. DISCUSSION: An item has been placed on the October 13, 2020, City Council Worksession agenda for discussion regarding the purchase of the playground equipment and improvements. flFAL PeaPle -RFALC ncbr� m TO: The Honorable Mayor and City Council FROM: Juliann M. Stevens City Clerk SUBJECT: Ward 1 and Ward 2 City Council Election DATE: October 9, 2020 BACKGROUND: Pursuant to the provisions of the Owasso City Charter, governing the election of City Council members, "the Council shall take action by Resolution to call any necessary Ward Elections." In 2021, such election is required for Ward 1 and Ward 2, each for a three -year term. In 2015, statutory requirements for elections conducted by the County Election Boards were amended. The City of Owasso utilizes the Tulsa County Election Board to facilitate City elections; therefore, City elections are affected by those changes and create conflict with provisions contained in the City's Charter regarding election dates. Resolutions not conforming to the statutory requirements will not be accepted, nor will the election be conducted by the County Election Board. A resolution calling the Ward 1 and Ward 2 election must be submitted to the Election Board by November 20, 2020. All registered voters residing within the Owasso City limits may vote in the election, regardless of the Council Ward in which they reside. ELECTION DETAILS: • The primary election will be held on Tuesday, February 9, 2021. • Should one of the candidates not receive the majority of all votes cast for the particular ward, a general election will be held. • The general election, if necessary, will be held on Tuesday; April 6, 2021. FILING PERIOD FOR INTERESTED CANDIDATES: • Registered voters who reside within the ward shall be qualified to hold the office of City Council Member for that ward. • The filing period for interested candidates will be December 7, 8, and 9, 2020; between the hours of 8:OO a.m. and 5:00 p.m. • Interested candidates must file a notarized Declaration of Candidacy form with the Tulsa County Election Board. FUTURE ACTION: Staff has placed an item on the October 13, 2020, City Council Worksession agenda for discussion. s� REAL People • REAL Character - REAL Community Total Monthly Sales Tax Comparisons $4,000,000 $3,500,000 $3,000,000 .__- _ -_ - -'- '• $2,500,000 $2,000,000- $1,500,000 $1,000,000 $500,000 S- Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun ~—Actual - -a-- Budget — Last Year $5,000,000 Year -to -Date Sales Tax Totals 35,000,000 $40,000.000 30,000,000 25,000,000 20,000,000 15,000,000 ro,000,aoa Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun t Actual - -O- -Budget +Last Year $5,000,000 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 ro,000,aoa City of Owasso Total Monthly Sales Tax Revenues Last Five Fiscal Years "Sales tax increase from 3.5% to 4.05% (55/100) for street improvements. 2020 -2021 2019 -2020 2018 -2019 2017 -2018 2016 -2017 Jul $ 3,464,240 $ 3,005,671 $ 2,998,609 $ 2,856,618 $ 2,458,012 Aug 3,386,133 2,968,434 2,920,263 2,835,784 2,350,922 Sep 3,227,732 2,969,838 2,810,048 2,687,213 2,290,655 Oct 3,093,584 3,067,281 2,899,646 2,670,945 2,292,548 Nov 2,855,219 2,753,335 2,764,781 2,296,775 Dec 3,105,262 2,858,066 2,741,992 2,242,747 Jan 3,399,527 3,330,435 3,136,816 2,657,262 Feb 3,294,059 3,132,584 3,091,385 2,498,036 Mar 2,677,677 2,523,512 2,507,808 2,436,309 Apr 2,845,063 2,723,563 2,621,904 2,557,997 May 2,953,020 2,945,503 2,935,547 2,810,748 Jun 2,907,154 3,046,140 2,717,252 2,715,777 $13,171,690 $ 36,048,205 $ 34,941,703 $ 33,568,047 $ 29,607,789 "Sales tax increase from 3.5% to 4.05% (55/100) for street improvements. City of Owasso Total Sales Tax Report Budget to Actual Comparison October 8, 2020 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Totals 2020 -21 2020 -21 Actual Collections Budget Projections Over (Under) Projection Amount Percent Amount Percent Amount Percent $ 3,464,240 9.8% $ 2,981,099 8.5% $ 483,142 16.2% 3,386,133 9.6% 2,935,203 8.3% 450,930 15.4% 3,227,732 9.2% 2,848,612 8.1% 379,120 13.3% 3,093,584 8.8% 2,925,065 8.3% 168,519 5.8% $ 13,171,690 37.4% $ 11,689,979 33.2% $ 1,481,710 12.7% City of Owasso Total Sales Tax Report Two Year Comparison October 8, 2020 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 2020 -21 2019 -20 Increase or (Decrease) Percent Percent Amount of Budget Amount of Actual Amount Percent $ 3,464,240 9.8% $ 3,005,671 8.5% $ 458,569 15.3% 3,386,133 9.6% 2,968,434 8.4% 417,699 14.1% 3,227,732 9.2% 2,969,838 8.4% 257,893 8.7% 3,093,584 8.8% 3,067,281 8.7% 26,303 0.9% Totals $13,171,690 37.4% $12,011,225 34.0% $ 1,160,465 9.7% Note: Fiscal Year 2021 Sales Tax Budget is $35.177 million; FY'20 budget was $35.344 million. City of Owasso Monthly Use Tax Revenues Last Five Fiscal Years *Increase in sales tax rate from 3.5% to 4.05% March 2017 * *Increase in sales tax revenue from taxation of internet sales beginning May 2017 Fiscal Year 2021 Use Tax Budget is $2,920,913 2020 -2021 2019 -2020 2018 -2019 2017 -2018 2016 -2017 Jul $ 320,463 $ 224,427 $ 107,929 $ 131,532 $ 82,565 Aug 310,083 213,728 134,957 115,912 86,552 Sep 319,035 258,541 237,044 126,135 87,371 Oct 322,295 211,009 177,983 146,402 86,713 Nov 212,040 151,865 139,772 80,855 Dec 226,537 193,866 128,876 84,107 Jan 280,550 265,379 205,110 127,549 Feb 404,153 290,595 166,541 106,593 Mar 187,882 140,226 134,603 99,853 Apr 233,275 173,422 112,614 101,930 May 257,842 201,224 119,189 123,116 ** Jun 321,127 192,601 137,552 114,846 $1,271,876 $ 3,031,109 $2,267,091 $1,664,238 $ 1,182,051 *Increase in sales tax rate from 3.5% to 4.05% March 2017 * *Increase in sales tax revenue from taxation of internet sales beginning May 2017 Fiscal Year 2021 Use Tax Budget is $2,920,913